A Joint Committee of HUCTW and Harvard Universityprojects.iq.harvard.edu/files/socsci_staff/files/academy_road_show.pdf · A Joint Committee of HUCTW and Harvard University ... AWE

The Academy for Workforce Education 2013

A Joint Committee of HUCTW and Harvard University

Academy for Workforce Education

Relevant language on The Academy for Workforce Education, TAP & The Ed Fund, Time for Learning, etc., can be found in

Harvard-HUCTW Agreement, “Article III: Education and Career Development” andHarvard-HUCTW Personnel Manual, sections on “Released Time”

All campus union contracts are available on line at: http://laborrelations.harvard.edu/employees/unions.shtml


Today’s Agenda

o Introduction to the Academy

o ‘Beginning With the End In Mind’

o Career Development at Harvard

o Tuition Benefits at Harvard

o Wrap Up and Questions

AWE

JCBU

UPST

UJRC

JCHTJCWS

Local

Regional

University-wide

JGCC

UJC

Joint Councils:Local JC = Local School or Dept Joint CouncilUJC = University Joint Council

Joint Problem Solving:RPST = Regional Problem Solving TeamUPST = University Problem Solving Team

Joint Committees:AWE = Academy for Workforce EducationJCBU = Joint Committee on the Bargaining UnitJCHT = Joint Committee on Housing & TransportationJCWS = Joint Committee on Work SecurityUJRC = University Joint Reclassification Committee

Overview of Union-Management Joint Work at Harvard

Academy Representation

HUCTW Members

o Randi Ellingboe, [email protected]

o Marie Manna

o Lynn Wang Delacey

Harvard Members

o Pamela Burton, GSE, [email protected]

o Laurie Stickels, CWD

o Gary Cormier, FAS HR



Academy Mission

o A Joint Committee where the University and HUCTW collaborate in the on-going evaluation and strengthening oftraining, education, and career and professional development programs for HUCTW members.

o Our Mission: to ensure that Harvard staff have access to and are aware of the resources available to them as they relate to professional development, growth, and internal marketability.


Academy Goals

o Ensure that resources to promote and develop staff are available to them

o Inform staff of opportunities available so that they can take action to increase success potential in current positions and/or move internally within Harvard’s system

o Assess learning opportunities available to staff members and provide information on development resources available throughout Harvard

o Instill a “take responsibility for your own career” value in staff members

o Monitor University trends as they relate to position requirements and specifically those positions that may be at risk


Beginning With The End In Mind

“To begin with the end in mind means to start with a clear understanding of your destination. It means to know where you’re going so that you better understand where you are now and that the steps you take are always in the right direction.”

Steven R. Covey


Who Owns A Staff Member’s Career?


Manager’s Role: Career Development


Harvard’s Career Development Model

Step One Step Two Step ThreeLooking Inward Looking Outward Looking Forward

Self assessment resources - looking inward at values,

interests, skills and reputation

Career exploration resources – assessing outward and adapting to the world of work

around you

Job search resources in looking forward toward

your own goals, aspirations and next

steps


Career Development Resources

Check for recent updates: http://harvie.harvard.edu/Career_Professional_Development/Training_Courses

Send questions and suggestions to [email protected]


Career Development Options

o “Career Roadmaps”Includes both online (Journal/Coaching) and in-person resources (Resources/ Workshops) that incorporate a Roadmap Toolkit. Timing is a key factor—don’t wait for a crisis.

o “The Manager’s Map”Development Conversation Tools for Managers along with on-site workshops (for intact teams of management)

Both at: http://harvie.harvard.edu/Career_Professional_Development/Career_Management

o CWD Workshopshttp://harvie.harvard.edu/Career_Professional_Development/Training_Courses

o CWD Bridge Programhttp://harvie.harvard.edu/Career_Professional_Development/Harvard_Bridge_Program


Sample of CWD Courses

o “Rock Bottom Basics of Linked In”3 hour workshop to get started with building and leveraging a Linked In profile

o “Career Roadmaps”4 half-days workshop held at least once each semester

o “Informational Interviews”1 hour Webinar was held on Feb. 12th

Webinars are free; Signup through PeopleSoftCan participate from your desk


The CWD Bridge Program

o A worker education program open to all hourly employees and HUCTW members interested in improving their skills in their current positions or gaining new skills for different positions.

o Courses typically run for several weeks.

o English for Speakers of Other Languages (ESOL)o Computer Courses o Business Writingo Resource Room

http://harvie.harvard.edu/Career_Professional_Development/Harvard_Bridge_Program


Career and Course Toolshttp://harvie.harvard.edu/Career_Professional_Development/

o “Career Roadmaps” and “Manager’s Map”http://harvie.harvard.edu/Career_Professional_Development/Career_Management/Career_and_Course_Tools

o “Element K” web based learning licenses Register via PeopleSoft “Self Service” to obtain access key

o Job Function Guidehttp://harvie.harvard.edu/Career_Professional_Development/Career_Management/Harvards_Career_Landscape

o “Harvard Manage Mentor”http://harvie.harvard.edu/system/files/Forms/Career_Professional_Development/ManageMentor.pdf

o CWD Online Career Info Sessions http://harvie.harvard.edu/Career_Professional_Development/Career_Management/Online_Sessions

o ASPIRE profiles and tipshttp://harvie.harvard.edu/Career_Professional_Development/Search_Jobs


Practical Next Steps

o Engage in Career Roadmapso Engage online or in person through workshopso Take advantage of in person networking opportunities

o Enhance your current role / your staff member’s role:o Get involved in projects, join a committee, or volunteer for opportunities

o Talk with / encourage your staff to talk with colleagues who have similar positions but in a different area of your school or the University:

o What do roles have in common? What is different?o What skills are friends and colleagues using?o Are there job-shadowing opportunities?o What skills are important to current and future roles?


Tuition Benefits at Harvardhttp://harvie.harvard.edu/Compensation_Benefits/Tuition_Assistance

Tuition Assistance Plan (TAP) Helps pay the cost of tuition for courses taken at participating Harvard Schools

and other accredited institutions. Using TAP you can explore an academic field or pursue an academic degree.

o Inside Harvard TAP (administered by schools and Benefits)o Outside Harvard TAP (administered by Crosby)

The HUCTW Education Fund (‘the Ed Fund’) The Education Assistance Fund (for non-HUCTW staff)

Supplements to TAP for non-Harvard courses not covered by TAP


Inside Harvard TAP highlights

o One class free after 15 years service

o Where to use at Harvard:o Extension School:

o $40 per class for up to 2 classes per semestero Degrees, Certificates, Classes

o Other Harvard Schools:o 10% of tuitiono Not all schools accept part time students; admissions policies vary

o Eligibilityo HUCTW member who has completed Orientation & Review Period (O&R = 90 days)

*This is waived for ESL classes.o Non-HUCTW staff—see HARVie for detailed list of dates for eligbility

o Up to 10 credits per semester (max of 2 classes at the Extension School)

o Register and pay TAP fee at start of class; TAP pays tuition directly

http://harvie.harvard.edu/Compensation_Benefits/Tuition_Assistance/Tuition_Assistance_Plan


Outside Harvard TAP highlightshttp://harvie.harvard.edu/Compensation_Benefits/Tuition_Assistance/Tuition_Assistance_Plan/Non_Harvard_course_enrollment_registration_and_reimbursement

o For HUCTW, now covers:o Graduate courses that are not job-relatedo Certificate & Licensing courseso Doctoral Dissertations for up to 3 semesterso Employees who are full time students

o Missed TAP application deadlines and incompleteswill not be covered by Outside Harvard TAP or the Ed Funds

o There are some differences between HUCTW and non-HUCTW benefits: see “At a Glance” charts and be sure to choose appropriate form on HARVie

o Reimbursement of 90% of tuition for HUCTW; 75% for non-HUCTW …up to yearly Federal tax limit of $5250 per calendar year (then apply to relevant Ed Fund).

o All undergraduate courses are eligible for both HUCTW and non-HUCTW

o Administered by Crosby Benefits Systems

oReimbursement after completion of course:o HUCTW: must achieve passing gradeo Non-HUCTW: C or better for undergraduate; B or better for graduate


HUCTW Education Fundhttp://www.huctw.org/fund_ed/

o The Ed Fund covers classes not eligible for TAP, for example:o Test prep classes, e.g. GRE prep at Kaplan, Princeton Review, etc.o Conferences and Seminarso Auditing a course o Course at an institution that does not issue certificates or issue gradeso A professional accreditation or membership in a professional association

…or if you are rejected by TAP for the following reasons: o a failing grade; o exhausted outside TAP limit of $5,250/year; o in your O&R period, i.e., immediately after hire

o Administered by HUCTW Office: [email protected] or 617-661-8289o Workshops held each semester in Cambridge and LMA on how to use tuition benefits

o Must be on payroll at beginning and end of courseo Reimbursement via payroll after completion of courseo One class per semester; apply be deadline for that semestero Not eligible for the Education Fund:

o Harvard Classes, Center for Workplace Development courses (CWD)o Fees other than tuition (travel, lodging, books, test fees, etc.)o Missed TAP deadlines


Non-HUCTW Education Assistance Fundhttp://harvie.harvard.edu/Compensation_Benefits/Tuition_Assistance/Education_Assistance_Fund

o Courses must be related to a Harvard career unless you work outside of Boston & Cambridge

o Use after yearly Outside TAP maximum has been reached

o Up to three courses per fiscal year

o Must apply by quarterly deadline for quarter in which the course endso Late applications are not accepted

o Must be on payroll at beginning and end of courseo Reimbursement via payroll after completion of course

o Administered by Harvard Human Resources: 617-495-1850

o Not eligible for the Education Assistance Fund:o Harvard Classes, Center for Workplace Development courses (CWD)o Fees other than tuition (travel, lodging, books, test fees, etc.)o Missed TAP deadlines

Crosby “Tuition Claim Action” Form(Keep this form! It is required when you apply to either of the Ed Funds to prove that you have exhausted / been rejected by TAP)


At a Glance:HUCTW TAP & the Ed Fund

Inside TAP Outside TAP The Ed Fund

Non-job relatedcourses: Eligible Eligible Eligible

Audited courses: Eligible Not eligible Eligible

Grade requirement: None Must pass the course Must complete the course

Supervisor’sapproval: Not necessary Not necessary Not necessary

Length of servicenecessary to apply:

Must pass O&R Period before start of course; Waived for ESL classes

Must pass O&R Periodbefore start of course;Must be on payroll at

beginning and end of course

Immediately after hire;Must be on payroll at

beginning and end of course

Payment/Reimbursement:

Student pays TAP fee; TAP pays directly to school

Student pays and is reimbursed by check

after completion of course

Student pays and is reimbursed via payroll


Application:Form on HARVie;Apply at time of

course registration

Form on HARVie;Apply within 60 days ofcompletion of course

Form on www.huctw.org;Apply by Ed Fund deadline

for that semester

After 2 years of service, HUCTW members are eligible for up to 3 hours/week of release time to attend classes. See language in


At a Glance: Non-HUCTW TAP & the Education Assistance Fund*If you are in a union other than HUCTW, refer to that union’s agreement for benefit details

Inside TAP Outside TAP Education Assistance Fund

Non-job relatedcourses: Eligible Undergrad only are eligible

Must be related to a Harvard career unless you work

outside Boston & Cambridge

Audited courses: Eligible Not eligible Eligible

Grade requirement: None C or better for undergradB or better for graduate Must complete the course

Supervisor’sapproval: Not necessary Not necessary Not necessary

Length of servicenecessary to apply:

See HARViefor detailed dates

See HARViefor detailed dates;

Must be on payroll at time of reimbursement

See HARViefor detailed dates;

Must be on payroll at time of reimbursement

Payment/Reimbursement:

Student pays TAP fee; TAP pays directly to school

Student pays and is reimbursed by check


Student pays and is reimbursed via payroll


Application:Form on HARVie;Apply at time of

course registration

Form on HARVie;Apply within 60 days ofcompletion of course

Form on HARVie;Apply by

quarterly deadline


Wrap Up

o Questionso Feedback

Documents

A Joint Committee of HUCTW and Harvard Universityprojects.iq.harvard.edu/files/socsci_staff/files/academy_road_show.pdf · A Joint Committee of HUCTW and Harvard University ... AWE