A Guide to Using Google Docs for Miss Micklos and Mr. Kelly

Google Docs

What is it? • A free online program • Allows users to create online– Documents– Spreadsheets – Presentations

• Share them with others for collaboration• In our classroom you can– Share your work with others– Collaborate on assignments– Save documents online for access at school

or at home

Why use it? • Work on files anywhere, anytime • Get quick feedback from multiple people –

simultaneously and asynchronously –including Miss Micklos and Mr. Kelly

• Make the full writing process visible – including revisions

• Quickly analyze and organize data • Easily share data sets • Publish documents for invitation viewing and

editing or full public viewing • Upload and download documents in various file

formats

Creating a Google Docs Account

• 1. Visit http://docs.google.com.

• 2. Sign into Google Docs: – a. If you already have a

Google account ,sign into Google Docs using your existing Google account.

– b. If not, click Get Started to create your Google account. • You can just sign up for a

Google account with an email address of your choice and a password.

New Users

• You can use any e-mail address to create a Google account, though you will have to confirm the creation of your new Google account in order to access all the features.

• Fill in all of the required form fields to sign up for the account, read through the Terms of Service, and click on I Accept. Create My Account.

• You will need to verify your email address you used to create the account by signing into it and clicking on the link that Google Docs sends you. (This needs to be done outside of school.)

Creating a New Document Part 1: Creating a

New Document • 1. Click on New on

the Menu bar and select which type of file you would like to create.

• 2. Google Docs will open a new window that will allow you to create a word processed document.

Saving a New Document • 1. In order to save

your document you just need to click on the Save button. (You can also use the Save and Close button if you are finished working with the document.)

• 2. You can also chose File on the Menu bar and then Save.

Renaming a Document 1. If you would like

to rename your file you can go to File on the Menu bar and choose Rename.

2. Type in the new document name and click OK.

Uploading a Document • 1. In order to upload

an existing document ,you just need to click on the Upload button on the Menu bar.

• 2. Then you will need to click on the Browse button and find the document that you would like to upload.

Working with your DocumentsEdit Menu • The Edit menu has many different options

available. – Copy, paste, cut, etc.

Insert Menu • Provides you with some options of inserting

many types of objects.– such as images, links, comments, and tables.

• Spell Check – It is located at the bottom right hand corner of

your document.

Organizing your Documents

FoldersTo create a new folder simply click on New on

the Menu bar and choose Folder. Your screen will change to show you the new folder. You can change the name by clicking on the words New

Folder in the middle window. It will highlight the words and make them editable. Type in the new name.

Optional: Add Description/Status link just below the New Folder name and add a quick description of what is stored in that folder.

Sharing, Collaborating, and Publishing a Document Select the document

you would like to share with another person by clicking the checkbox in front of the document.

Then click on the More Actions button on the Menu bar and select Share.

Collaborators and ViewersCheck invitees as either• Collaborators

– are able to view as well as edit any documents that you share using this option.

OR• Viewers

– are only able to view the document. – They are not able to make any changes to the document.

• Type in the email addresses of the people with whom you would like to share the document. – Separate addresses with a comma.– Click on the Invite Collaborators/Viewers button.

Getting the Message Out

• Type in your message and click on the Send button.

• Anyone that receives the invitation can then click on the link within the message to begin viewing and/or editing the document.

• They will need to log in with their Google Account in order to edit if they are a collaborator.

Adapted from:http://jdorman.wikispaces.com

/Google