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A GUIDE TO THE YOUNG CHANGE-MAKERS PROGRAMME (YCM) FOR NATIONAL OLYMPIC COMMITTEES

A GUIDE TO THE YOUNG CHANGE-MAKERS PROGRAMME (YCM) · WHAT IS THE YOUNG CHANGE-MAKERS PROGRAMME? Based on the IOC’s Youth Strategy and the further development of the YOG, it has

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Page 1: A GUIDE TO THE YOUNG CHANGE-MAKERS PROGRAMME (YCM) · WHAT IS THE YOUNG CHANGE-MAKERS PROGRAMME? Based on the IOC’s Youth Strategy and the further development of the YOG, it has

A GUIDE TO THE

YOUNG CHANGE-MAKERS PROGRAMME (YCM)FOR NATIONAL OLYMPIC COMMITTEES

Page 2: A GUIDE TO THE YOUNG CHANGE-MAKERS PROGRAMME (YCM) · WHAT IS THE YOUNG CHANGE-MAKERS PROGRAMME? Based on the IOC’s Youth Strategy and the further development of the YOG, it has

WHAT IS THE YOUNG CHANGE-MAKERS PROGRAMME?Based on the IOC’s Youth Strategy and the further development of the YOG, it has been decided to rename the Young Ambassadors (YA) Programme. For your NOC, this means that the Young Ambassadors Programme now becomes the Young Change-Makers (YCM) Programme. The YCM Programme aims to empower young people and support them to become Change-Makers in their community, using sport for a better world. The IOC wants to create an ongoing and long-term engagement with these young talents beyond the YOG in October 2018, through regular opportunities to get active and to contribute.

In practice, this decision does not generate many changes from the previous programme except:

• Naming: Young Change-Makers (instead of Young Ambassadors).

• Engagement: Long-term and on-going.

– Pre-Games: social media, athletes meeting. – Games-time: Learn & Share activities, team meetings. – Beyond: social media, participation to NOC events or activities, or possibility to develop their own project linked to sport and youth.

• Impact: Greater opportunities – possibilities to support IOC’s and/or NOCs’ events (competitions and championships, youth training camps, athletes meetings), education campaigns or Outreach programmes (Athletes’ Career Programme, anti-doping campaign).

This guide aims to provide practical information for your NOC to help you select the right YCM and to ensure you, your YCM and your team officials and athletes fully understand and support the programme in order to get the most out of the Buenos Aires 2018 experience.

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It is also important to know that your YCM:• Is considered part of the NOC delegation – accredited as NOC Young Change-Maker

(all venues, YOV, 2, R Blue).

• Wears the team uniform, stays at the village and marches in the opening ceremony with the delegation.

• Based on an online application process and their level of enthusiasm, 50 YCMs will be selected out of more than a 100 to attend the YCM Seminar (in parallel to the Chefs de Mission meeting, which is due to take place in late April 2018). The participants will be chosen on the basis of the best applications, gender equity and a fair geographical spread.

• All YCMs must be available for the entire duration of the Buenos Aires 2018 Youth Olympic Games (6–18 October 2018).

• Will be fulfilling his/her role on a voluntary basis.

• All travel and accommodation costs will be covered by the IOC.

A Young Change-Maker is:• A confident communicator

• A sport enthusiast

• Aged 20–25

• A fluent English-speaker

• Positive and pro-active

• Ready to build a long-term relationship with the IOC and with other YCMs

• A team player

• Able to lead and inspire others

• An active social media user

• An addition to your quota of Team Officials (one extra position only!)

Being already involved in community and youth sport projects is an asset.

WHAT IS A YOUNG CHANGE-MAKER?In view of Buenos Aires 2018, your NOC is asked to identify and select one new young talent who will join this pool of Young Change-Makers.

The YCM is a passionate believer in the power of sport and Olympic values. A YCM is willing to give back to sport and to inspire young athletes and youth in general.

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YCMs are expected to be engaged and actively involved beyond Buenos Aires 2018 YOG. Therefore, YCMs must have the potential to volunteer their time and energy to continue their mission to inspire young athletes and youth in general.

Some of them may even volunteer as YCM+, a special programme of social entrepreneurship through sport.

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SELECTING YOUNG CHANGE-MAKERS

As each NOC has its own organisational structure and decision-making process, there is no one-size-fits-all approach to nominating the YCM. The IOC would, however, recommend your NOC to:

• Involve your Chef de Mission or any officials in the selection process to act as a mentor.

• Consider the position as you would any other at your NOC, and carry out a comprehensive application and interview process to identify the best young talent.

• Reach out beyond your immediate network by posting the opening via your social media platforms.

• Choose the most appropriate YCM as outlined in our mandatory requirements, which will ensure your athletes get the best experience possible.

• YCM Programme is extended to NOCs with more than five athletes. A YCM with a small team can offer to support young athletes of other neighbouring NOCs with few athletes and no YCM.

Timeline:

Invitation sent to NOCs for applications

Deadline for NOC applications

Buenos Aires 2018 Youth Olympic Games

First list of YCM officially announced

June 2017

31 August 2017 October 2017 October 2018

Young Change-Makers Seminar in Buenos Aires

April or May 2018*Only for a selection of the most active YCMs

September 2017

Final selection for NOC

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WHAT ARE THE ROLES & RESPONSIBILITIES WITH REGARDS TO BUENOS AIRES 2018?Young Change-Makers job description

Below are some proposed tasks that the Young Change-Makers will/can fulfil pre-Games, at Games-time and beyond.

There is, of course, scope for you and the YCM to interpret how the role best fits your delegation; and there is no limit to what your YCM can do. Please also remember that, while the YCM is part of your NOC delegation, he/she is not included in the quota of Team Officials for the NOC or to be confused with an additional NOC staff member.

Your role as the NOC is to support and empower your YCM to fulfil their mission to the best of their ability. The more you can invest in your YCM, the more your delegation and athletes will get out of participating in the YOG.

Task YCM

Integrate with the NOC • Meet the NOC, CdM and delegation as soon as possible.

• Attend NOC meetings and calls relating to the teams YOG preparations.

• Connect with the previous YCM from the NOC, if applicable.

• Distribute information to delegation about Learn & Share (L&S).

• Be available for questions about L&S activities.

• Participate in NOC events, e.g. training camps:

– Introduce L&S content. – Organise team-building activities.

Spread the YOG spirit • Promote the YOG via social media.

• With support from the NOC, engage with local communities such as sports clubs and schools.

• Engage local media about his/her role and the YOG in general.

• Identify inspiring athlete stories and share these with your NOC and IOC for promotion.

• Leverage the appearances and involvement at sporting events to communicate about the YCM role and the YOG.

Communicate with athletes and coaches

• Engage with athletes via social media (NOC and Personal Social Media Channels).

• Create content on L&S and the YOG (e.g. photos, videos, stories and guide) to distribute to athletes and coaches.

• Prepare L&S timetables for athletes.

• Ensure coaches understand and support the L&S dimension of the YOG experience.

Be an active member of the Young Change-Makers community

• Participate in the monthly engagement tasks.

• Attend all IOC-led Webinars.

• Be an active member of the YCM Facebook group.

• Attend and participate in the YCM Seminar for those selected by the IOC.

• Consider applying to the YCM+ programme.

Pre-Games:

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Games-time:Task YCM

Be the expert on Learn & Share

• As the expert, the YCM should know:

– Where the activities take place. – How athletes sign up to activities. – What the objectives and format of each activity are. – Alternative activities available, should L&S activities be full.

• Act as key L&S liaison between the NOC and IOC/YOGOC.

• Provide IOC/NOC with updates on athletes’ engagement.

Facilitate the athletes’ participation

• Host introduction meeting on L&S for the delegation.

• Prepare a map and a guide to the L&S activities.

• Actively sign up the athletes to the activities, if needed.

• Accompany athletes to the activities and serve as a translator when needed.

• Encourage coaches to attend the activities.

• Arrange workshops/meetings with high-profile sport ARMs (selected by IFs) and/or on-site experts of interest to the athletes.

Help create a good team atmosphere

• Organise team-building events such as:

– Team dinner in the dining hall. – Group outings to L&S activities. – Arranging for teammates to support fellow athletes.

• Serve as a “big brother/sister”.

• Arrange “office hours” for athletes to come and visit.

Prepare communications on L&S

• Create posters for team offices/lifts/walls notifying athletes of upcoming events.

• Work with coaches to distribute information to athletes.

• Actively promote activity on social media throughout the Games.

Be a team player • Attend NOC daily briefings and meetings.

• Attend YCM meetings and provide relevant feedback to the NOC.

• Provide assistance and support to the NOC if needed.

Task YCM

Debrief experience

• Share own experience on social media.

• Compile a report for the NOC.

• Complete the post-Games IOC surveys.

• If possible, meet the NOC to review and debrief the YOG.

• Propose suggestions for further improvement to the Young Change-Makers Programme.

Continue to be part of the YCM community

• Actively participate in the monthly engagement tasks.

• Spread the YOG spirit:

– By re-posting IOC content via social media. – At community events. – By making use of IOC promotional materials.

• Remain an active member of the YCM community:

– By checking social media/emails. – By getting involved with IOC initiatives. – By considering applying to the YCM+ programme.

Post-Games:

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FREQUENTLY ASKED QUESTIONS?What happened to the Young Ambassadors and ARMs?Essentially, these still exist but the Young Ambassadors are now named Young Change-Makers. The ARMs Programme continues as previously known.

How can the NOC get the most out of the programme and the YCM?Selecting the right candidate is key to the success of the programme, so it is recommended that you initiate a thorough interview process and observe the mandatory requirements. You will get the most out of the selected YCM by integrating them fully into your delegation; supporting them with frequent communication; offering assistance with activities and mentorship; and empowering them to develop their own ideas. The more you invest, the more you and your athletes will get out of the programme and the YCM.

Can the YCM be working for our NOC already?Yes, the YCM can be working for the NOC as long as they meet the mandatory requirements. However, even if the selection is internal, it is encouraged that you have a formal application and interview process to select the best possible candidate.

Can the NOC select an elite athlete?Young people who are making an impact in their communities make great candidates for this role, whatever their sporting achievements. Make sure they have time to be involved in different events and tasks.

Once the NOC has selected the YCM, what is the next step?Once the IOC has received the ID form of the selected candidate and the email with his/her signature and NOC stamp, you will be contacted to arrange a call with you and your YCM. This call will allow the IOC to outline the programme to the YCM and give them the opportunity to ask questions.

Does the IOC have the right to refuse the selection of a YCM? While the selection of the YCM is entirely the responsibility of the NOC, the IOC does reserve the right to refuse a candidate if they do not meet the mandatory requirements.

What is the YCM Seminar?The YCM Seminar is a four-day training seminar held in the YOG host city to equip the YCMs with the information, knowledge and motivation they need to fulfil their mission. The Seminar also presents an opportunity for the YCMs to meet one another, the IOC staff and the local YOGOC staff. They will also test some of the Learn & Share activities and provide feedback. Please note that only a selection of YCMs will be invited to participate in the Seminar. The event will run concurrently with the CdM Seminar. The selection will be made on the basis of the best online applications. More information will follow.

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What will the YCM be doing day-to-day during Games-time?As every NOC is different, the YCMs are encouraged to create their own schedule consisting of tasks that promote the L&S activities to athletes and coaches as they see fit for their delegation. Please refer to the section on roles and responsibilities during Games-time on page 6.

Can the NOC get the YCM to carry out additional tasks?The YCMs are officially part of your NOC delegation, so you can certainly make use of them for additional tasks and responsibilities, as long as this does not distract from or interfere with their main responsibilities as a YCM.

Can a YCM offer their support to an NOC without a YCM?Absolutely! A YCM can certainly assist additional NOCs, as long as they have full approval from their own NOC and the NOC in question, and provided this does not impact their core mission.

Who covers the costs of the YCM?As an IOC programme, the IOC will cover all transport and accommodation costs for the YCM Seminar and provide for meals. The same costs will be covered during Games-time. The NOC is responsible for anything additional required outside the framework of the Games (e.g. travel for promotional events).

IOC Contact:For any questions pertaining to the YCM Programme, please contact us by email at [email protected] or by phone at +41 (0)21 621 6121

Kate Sole, Project Manager Anne-Sophie Thilo, Project Coordinator

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