A guide to European Union funging for NGOs

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Balkan Civic Practices

B A L K A NC I V I LS O C I E T YDEVELOPMENTN E T W O R K

Balkan Civic Practices #3

Partnership in Action - StrengtheningBalkan Civil Society Development Network

This project is funded by the European Union

In partnership with

A Guide to European UnionFunding or NGOs


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A Guide to European Union Funding or NGOs

Balkan Civil Society Development Network and ECAS

All rights reserved. No part o this publication may be reproduced in any orm with-out the permission rom the Balkan Civil Society Development Network.

Copies o the publication can be order by post or e-mail rom

Balkan Civil Society Development Network (BCSDN)Macedonian Center or International Cooperation (MCIC) SecretariatMCIC Executive Director: Saso KlekovskiBCSDN Coordinator: Tanja Haner - AdemiAddress: Nikola Parapunov bb, P.O. Box 55, 1060-Skopje, MacedoniaE-mail: [email protected]

Publisher: Macedonian Center or International Cooperation

Author: Marika Harjula, ECAS, BelgiumEditing: Tanja Haner - Ademi, MCIC, MacedoniaProo-reading: Marika Harjula, ECAS, BelgiumDesign and layout: Koma, Skopje, MacedoniaPrinted by Borograka, Skopje, MacedoniaPrinted in Macedonia, January 2007

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HARJULA, MarikaA quide to European Union funging for NGOs / [author Marika

Harjula ; editing Tanja Hafner - Ademi]. - Skopje : Balkan Civil SocietyDevelopment Network, 2006. - 69 str. : ilustr. ; 24 sm. - (Balkan civicpractices ; 3)

ISBN 9989-102-38-4

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This document has been produced with the nancial assistance o the EuropeanUnion. The contents o this document are the sole responsibility o BCSDN and

ECAS and can under no circumstances be regarded as refecting the position o theEuropean Union.


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TABLE OF CONTENTS

CHAPTER 7Introduction to EU Funding 7

. General introduction 7. The EU Budget 0. DGs and Services dealing with external unding .4 The reorm o the management o external aid 5.5 ECAS TIPS FOR Fundrasing or external unding 6.6 Annexes 9

CHAPTER Funding by Foundations and Corporate Sponsors

. Introduction to oundations . Categorization . Foundation unding 4

2.3.1 Characteristics o the oundation sector 42.3.2 The oundation sector in the New Member

States o the EU 4.4 A map o the oundation sector 5.5 The Application Process 8

2.5.1 Preliminary research 82.5.2 Project proposal basics

.6 Introduction to corporate sponsors .7 Profles o oundation and corporate sponsors

2.7.1 Foundations 2.7.2 Corporate sponsors 66


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A Guide to European Union Funding or NGOs4

CHAPTER 70Internal Budget Lines 70. List o internal budget lines 70

3.1.1 Audiovisual, Media, Press, Communication and

Inormation 743.1.2 Civil Society, European Associations, Advancing

Europe, NGOs 83.1.3 Education, Training, Youth and Culture 903.1.4 Employment and Social Aairs 973.1.5 Energy and Transport 043.1.6 Enlargement 093.1.7 Enterprise 03.1.8 Environment 43.1.9 Health and Consumer Protection 93.1.10 Justice and Home Aairs 3.1.11 Research, Technological Developmen

CHAPTER 4 5Structural Funds and the Cohesion Fund 54. The EU policy or social, economic and

territorial cohesion 64.1.1 General 64.1.2 Programming and core principles 9

4. Structural unds and the cohesion und 44

4.2.1 Structural unds and the cohesion und2000-2006 444.2.2 Structural unds and the cohesion und

2007-2013 54.2.3 Evolution o Instruments and Objectives 58

CHAPTER 5 59External Budget Lines 595. List o budget lines 595. Funding programmes 6

5.2.1 General inormtion on unding programmes 65.2.2 Programmes in thematic categories 6

CHAPTER 6 05Pre-Accession Aid, Aid to Western Balkans and the European

Neighbourhood Policy 05


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Introduction to EU Funding

. GENERAL INTRODUCTION

The purpose o our guide is to provide an overview that brings to-gether inormation scattered across websites o dierent Commis-sion Directorate Generals. I you use our guide to identiy possibleprogrammes o interest and then go to the website addresses in-dicated, you will nd more detail about the programmes and callsor tender, although how much varies rom one DG to the next. Ex-

amples o the types o projects unded are available in websites osome o the DGs.

The European Commission is certainly Europes largest donor. It isestimated that 1 billion Euro (out o a total budget o about 100 bil-lion Euro) is available or NGO projects, and even that is the tip othe iceberg. A lot has been done over the last decade by NGOsthemselves with the support o the European Parliament to enlarge abudget ocused more on economic policies to practically every area

o activity generated by citizens associations. The issue is thereore,not an absence o programmes or unds. They cover a very widerange o action. Practically any project which has a genuinely Eu-ropean dimension and can be linked to EU policies should nd acorresponding und. The issue lies more in having a good strategyto access the EU budget.

CHAPTER 1


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Successul undraisingbegins with being

able to access accurateinormation on what is

required.

I you and your organization take the necessary time to adopt astrategic overview and assess the ground rules in order to avoid thepitalls in contract compliance and nancial management, thereis absolutely no reason why you should continue to loose out onthe opportunities oered by European projects. That is why, in thisopening chapter, we have included tips to make European unding

much easier.

Successul undraising begins with being able to access accurateinormation on what is required. This must then be ollowed by determination to see it through. You will also need to assess the proand cons o EU unding.

On the one hand, the negative aspects hinge around the very rigidand bureaucratic systems surrounding this exercise. Particularlyor small NGOs there is need to take stock o the disadvantages:

The nancial requirements are too high. Fortunately, there hasbeen some relaxation on the requirement or a guarantee andorganisations do not always need to provide one. However, othose instances when it is still required, nding a guarantee othe project in a climate where banks, even social economy andmutual banks close to the sector, require assets or ull cash back-up may prove impossible.

The application procedures are too heavy. A typical response to

a call or proposals, the writing up o the application, produc-ing the budget in a special ormat, obtaining letters o com-mitments rom co-unders, and meeting all the ormal require-ments such as declarations rom banks and auditors, is abouone months work. It is necessary to block o one ull day simplyto put together all the documents in the right way in the sealedenvelopes, beore the deadline. It is necessary to invest heavilyin making the application because it may be rejected on purelyormal grounds: the statutes were in the wrong language; theaccounts were missing, and so on.

A predetermined and over-rigid approach can stife creativityOten applications stand or all on tting in to pre-existing ob-jectives, refecting programmes already adopted by the Institu-tions, rather than on their chances o pushing at the bounda-ries o policies. Moreover, variations allowed in the budget ochanges in the timescale are very restrictive, making it dicul


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or NGOs to experiment with a dierent ways o doing things inthe course o a project.

On the other hand, working with EU unds can be rewarding. Al-though lling in application orms is a burden, it is also a goodexercise in strategic planning. Not only does it enhance an organi-

sations nancial management capacity, but it also obliges NGOsto look or partners, thus widening their networks to other coun-tries and other types o organisations. Very oten too EU unds canbe used to experiment with new schemes e.g. or urban regen-eration, creating huge knowledge sharing European networks andbreaking out o the mould o more traditional sources o undingby national governments or local authorities. Also, the experiencegained rom working with EU unds makes it easier to work withother unding bodies.

The European Union is one o the major actors in international co-operation and development assistance. In total, the European Com-munity and the Member States provide more than 50% o total worldOcial Development Assistance (ODA) and more than two thirds ogrant aid. The Commission itsel accounts or 10% o world ODA.Management o external aid is at present handled by our Directo-rate-Generals (DGs) o the European Commission. These are:1) EuropeAid Co-operation Oce

2) DG or External Relations3) DG or Development4) European Community Humanitarian Oce (ECHO).

The procedure o managing the external aid given by the EuropeanUnion has recently been under review. The External Assistance Re-orm, which is geared towards more eciency, more responsive-ness to problems in the developing countries and to a more eectiveuse o unds, encompassed a time span o our years (2000-2004).The reorm, now in place, gives more autonomy and responsibil-

ity to the European Commission delegations in developing coun-tries. As a result, many unds and budget lines will be managedin a decentralised manner directly involving the EU delegations inthe respective countries. Please consult the ollowing link or moreinormation and or the latest update on the reorm process: www.europa.eu.int/comm/europeaid/reports/reorm_de_en.pd

The European Unionis one o the majoractors in internatio

co-operation anddevelopment assistIn total, the EuropeCommunity and theMember States provmore than 50% ototal world OicialDevelopment Assist

(ODA) and more thatwo thirds o grant The Commission itseaccounts or 0% oworld ODA.


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. THE EU BUDGET

Financial Perspectives 2007-2013

This guide comes at a time when the nancial perspectives or 2007-2013 have just been agreed (April 2006), ollowing the political deastruck at the end o the UK Presidency o the EU in December 2005

The outcome o these negotiations, can be seen as a compromise.

In its Communication (July 2004) the Commission proposed to in-crease share o EU revenue to keep the 1.24 % Gross National Income(GNI), which in any case would have meant some reduction o avail-able resources due to enlargement. Thus it was also proposed thatthe structure o the nancial perspective be modied in order toachieve more eective implementation o the unds, the main ocusbeing on growth or competitiveness and employment. However

the 2005 December Council agreed on the Financial Perspectives2007-13 (as set out in Document 15915/05, a proposal rom the Aus-trian presidency) and thereby reduced the ceiling to only 1.045%i.e. 862.4 billion .

The Parliament, dissatised with the reduced budget, called or anincrease o 12 billion, but in the April 2006 negotiations with theAustrian Presidency settled or a 4 billion increase only, bring-ing the EU budget to 866.4 billion . This increase is concentratedon programmes in the eld o competitiveness and innovation, the

main ocus being on trans-European networks, lielong learningand R&D. The outcome was thus clearly a compromise and Com-missioner Grybauskaite or Financial Programming and Budgetamongst others, welcomed the reaching o an agreement but notedthat this was not a budget needed or Europes uture. Accordinglythe 2008 review o the EU budget is welcomed by many as a pos-sibility to amend the EU budget beore 2013.

The Budgetary procedure

The budgetary procedure, set out in Article 272 o the EEC Treatystipulates the stages and the time-limits which must be respectedby the Council and Parliament (the two arms o the budgetary au-thority): This procedure, as dened in the Treaty, extends rom September to 31 December o the year preceding the budget year inquestion.


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1.2.1 EXPLANATION OF FUNDING ARRANGEMENTS

Grants and Public Procurements

In order to implement projects or activities, the Commission awardmoney in the orm o grants. Activities and projects that will beconsidered must relate toEuropean Union policies. Grants may be

awarded within dierent elds, such as research, education, healthconsumer protection, protection o the environment, humanitarianaid, etc. The dierent elds are categorised under budget lines (ex-planation below). It is in response to calls or proposals that arepublished by the Commission on their Internet sites that grants wilbe awarded; the calls or proposals invite candidates to presentwithin a given deadline, a proposal or action that corresponds tothe objectives pursued and ulls the required conditions. Thesecalls or proposals can also be published in the Ocial Journal o

the European Union C series.

The Commission also draw public procurement contracts or thesupply o goods, implementation o works or provision o servicesThese contracts are drawn ollowing calls or tenders. For urtheinormation on this you will need to consult the sites o the variousCommission departments and the Ocial Journal o the EuropeanUnion, where the tender notices are published.

Budget lines

Budget lines are coded according to policy areas. An example isgiven to explain how each policy area is broken down in the newnomenclature.

The budget line: 5 0 0 0 stands or:

Policy: 5 (Education and Culture)Chapter: 5 0 (Education)Article: 5 0 0 (General and higher education)

Item: 5 0 0 0 (Socrates)1

1 PE 331.944; RR/509681EN.doc pg. 366

In order to implementprojects or activities,

the Commission awardsmoney in the orm ogrants. Activities and

projects that will beconsidered must relate

to European Unionpolicies

The Commissionalso draw public

procurement contractsor the supply o goods,

implementation o worksor provision o services.

These contracts aredrawn ollowing calls or

tenders


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. DGs AND SERVICES DEALING WITH EXTERNAL FUNDING

EUROPEAID

Commissioner Ferrero-Waldner (or DG external relations) acts asChairman and Commissioner Mr Louis Michel (or DG development)

as Chie Executive or EuropeAid. The Oce implements the Com-missions external aid instruments, which are unded rom the Eu-ropean Community budget and the European Development Fund(EDF). This oce manages all phases o the project cycle o 80% oEU assistance programmes (Arica, the Caribbean and the Pacic,the Mediterranean, the Western Balkans, the ormer Soviet Union,Asia and Latin America) and over 80% o the annual 9.6 billionexternal assistance budget o the EU. Since 1 January 2001, when theEuropeAid Co-operation oce was set up, DGs External Relations

and Development have been responsible or multiannual program-ming and EuropeAid or the rest o the project cycle. The aim isto separate political and strategic issues rom project identicationand implementation.

Contact details:

European CommissionEuropeAid H 05, B-1049 BrusselsTel +32 2 299 4237/4825, Fax +32 2 299 6407E-mail [email protected] europa.eu.int/comm/europeaid

DG EXTERNAL RELATIONS (RELEX)

DG External Relations is responsible or relations with countries out-side the EU zone and international organisations such as the UnitedNations. It is also responsible or the administration o more than120 Commission delegations in third countries. The Commissioneror External Relations is Ms Benita Ferrero-Waldner who is the Com-

mission's primary link with the High Representative or the CommonForeign and Security Policy, as well as the link with the EUs GeneralAairs Council. A breakdown o the responsibilities o the Direc-torate-General can be ound on its home page at the web addressbelow:http://europa.eu.int/comm/dgs/external_relations/index_en.htm


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DG DEVELOPMENT

The Development Directorate General works in close co-operationwith the External Relations DG, EuropeAid and ECHO. The Com-missioner or Development, and or ECHO (see below), is Mr LouisMichel. Its main task is to nancially assist the development o ACP

countries (Arica, Caribbean and Pacic) and the Overseas Countriesand Territories (OCT). EDF is unded rom direct contributions rommember states. Further inormation about the Development DG canbe ound on its home page at the web address below:http://europa.eu.int/comm/development/index_en.htm

Contact details:

Unit B/1 Development Policy, Coherence and Forward StudiesHead o Unit

Ms Franoise MOREAUTel +32 2 299 0772, Fax +32 2 299 2915E-mail [email protected] A/3 - Relations with civil societyMr P BANGMATel +32 2 296 6052, Fax +32 2 299 3206E-mail [email protected]

EUROPEAN COMMUNITY HUMANITARIAN OFFICE (ECHO)

The aim o ECHO, which was established in 1992, is to provide emer-gency humanitarian aid in response to natural disasters and armedconfict in non-member countries. ECHO works on the basis o Frame-work Partnership Agreements (FPA) with humanitarian NGOs andinternational relie organisations and Financial and AdministrativeFramework Agreements (FAFA) with UN agencies. A new FrameworkPartnership Agreement came in orce on 1 January 2004 with the aimo simpliying the administrative procedures linked to ECHO und-

ing and to optimise the implementation and results o EC-undedhumanitarian aid. ECHO has signed a new ramework partnershipcontract with 130 NGOs.

ECHO receives unding rom the Commission humanitarian aidbudget ound under Title 23 and the European Development FundAs well as nancing humanitarian aid, ECHO is also responsible o


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unding training schemes and public awareness campaigns, whichconcern humanitarian aid. Please check europa.eu.int/comm/echo/index_en.html or more inormation.

Contact details:

ECHO 7 - Inormation and communication

Mr Simon Anthony HORNER (Head o Unit)Tel +32 299 2996E-mail [email protected]

ECHO 1 Arica, Caribbean, PacicMr Cornelis WITTEBROOD (Head o Unit)Tel +32 2 295 7312E-mail [email protected]

ECHO 2 - Central and Eastern European Countries, NIS, Mediterra-nean countries and Middle EastMr Jean-Claude HEYRAUD (Head o Unit)Tel +32 2 296 9471E-mail [email protected]

ECHO 3 - Asia, Central and South AmericaMr Esko KENTRSCHYNSKYJ (Head o Unit)Tel +32 2 295 3420E-mail [email protected]

ECHO 4 - General policy aairs; relations with European institu-tions, partners and other donors; planning co-ordination and sup-port; general support or major crisesMr Johannes LUCHNER (Head o Unit)Tel +32 2 296 8811E-mail [email protected]

.4 THE REFORM OF THE MANAGEMENT OF EXTERNAL AIDA key element o the reorm is said to be the deconcentration o themanagement o aid towards the delegations o the Commission inorder to improve the quality and speed o aid delivery o all pro-grammes. Currently the Commission is represented in 128 countriesworldwide, and these should be playing an increasingly important

A key element o threorm is said to bedeconcentration o

management o aidtowards the delegao the Commission order to improve thquality and speedo aid delivery o aprogrammes.


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role in development assistance as regards increased infuence overproject identication and appraisal, contracting and disbursemeno Community unds and project monitoring and evaluation. How-ever, much still needs to be done in this respect. As part o thisprocedure, the European Commission intends to also intensiy co-ordination between Member States on the ground in liaison with the

country authorities.

For inormation on external aid, contact the relevant delegation. Forcontact details o the EU delegations, please consult the ollowingWebsite:http://europa.eu.int/comm/external_relations/delegations/intro/web.htm

.5 ECAS TIPS FOR FUNDRASING FOR EXTERNAL FUNDING

Identiy the right unding opportunities

First, monitor regularly the EuropeAid website (europa.eu.int/comm/europeaid) which is a central source o inormation or ex-ternal aid. The Web site contains ull details o contractproceduresand all the relevant documentation: application orms, standardcontracts, procurement notices, calls orproposals, etc. Anyone in-terested (rms, NGOs etc.) can download these documentsdirectly

(Note that ECAS provides regular inormation on calls or proposalsand tenders or her members. For more details you may [email protected] ).

Make sure you have the time, necessary tools and drating skills

Responding to a call or proposals or to tender can be a ull-timejob or one person or a month. It may also involve time-consum-ing negotiations with partners over their respective roles and thebudget. It may not be worth doing unless you rate your chance o

success highly. Note the ollowing:

Allocate time or example you will need a ull day to put eve-rything together.

Identiy the rightunding opportunities

First, monitor regularlythe EuropeAid website(europa.eu.int/comm/

europeaid) which isa central source o

inormation or externalaid.


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Since your projects will mainly concern the ECs external assist-ance you will need to know how to use EU instruments or projectdevelopment such as: the Project Cycle Management (PCM); andthe Logical Framework Approach. These tools are used by theCommission in preparing projects and assessing them (pleasereer to the end o this chapter - Annex I to get some inormation

on these tools).

You will need to have an idea on how the projects will be select-ed or unding and also what you should include in the budget.Make sure that the budget is prepared in the ormat required byin the guidelines.

Build in a system o contract compliance

In order to do this, keep track o the ollowing:

Keep proper records. It will be necessary to keep timesheets andinvoices rom suppliers and partners in a way which allows oran easy audit trail - both in electronic and paper orm. Normallywith the nal report, all the nancial justications have to besubmitted too and accepted beore the last payment2.

Changes to the budget. As a general rule, avoid changing thebudget. But i the change is necessary and concerns the actual

nature o the project, then the prior approval o the EuropeanCommission must be sought beore the change can be imple-mented. I the change is simply a transer o budget betweenheadings, and is less than a 10% increase in a particular heading,then the change can be implemented, but the Commission mustbe inormed about it as soon as possible.

Follow the reporting requirements

For complete inormation on the General Administrative Provisions,

please turn to:http://europa.eu.int/comm/europeaid/tender/gestion/cont_typ/st/cg_en.pdThe ollowing reports that you may need to work with include:

2 C. Article 97 o the Implementing rules

Make sure you havetime, necessary tooand drating skills

Build in a system ocontract complianc

Follow the reportingrequirements


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Progress reports depending on the type and duration o theproject you will be required to produce progress reports eitherweekly, monthly, quarterly or every six months. The report usuallyhas to be our to six pages long and should be written in the lan-guage o the contract.

Interim reports this, as the name suggests, has to be submittedhal-way through the project. Unless otherwise stated, the reporshould be written as a narrative o events to date, explaining howyou see the project progressing in the uture and the roles o thedierent project partners. Include a short document evaluating thproject, which should list any problems with the implementation othe project; the strengths and weaknesses o the project; and theextent to which the project objectives are being achieved. You wilbe required to provide supporting documentation and examplesYou also have the opportunity at this point to make any recom-

mendations.

Final reports beore completing the project you have to prepare aull activity report. Normally, the report should be no more than 20pages long and should be produced in triplicate. The report shouldbe a narrative o the activities that took place and should list theresults that were achieved. In the evaluation you could include anyrecommendations that you have or the uture. Annexes can be in-cluded as long as they have been reerred to in the nal report

The types o documentation to be included in the annexes includeprogrammes, reports, lists o participants, statistics on the amountand type o materials produced e.g. documents, videos, sotwarealong with details o how and to whom they were distributed. Cop-ies o any press releases should also be attached.

Financial reports you must produce a ull, nancial, audited re-port beore any nal payment can be made, normally in triplicatebeore the deadline stipulated in the contract. Usually the deadlineis set or three months ater the project completion date. You should

attach to the report all relevant time sheets, invoices etc. The nabudget should be drawn up, as ar as possible, along the same linesas the orward budget. An explanation must be provided or anysignicant variations. A clear audit trail should be ensured rom thereport back to the source documents. Note that the same personwho signed the contract must sign the nancial report. You should


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attach to your nancial report a letter requesting the nal paymentand stating your bank contact details. In your letter your may berequired to state whether or not any interest was gained rom theadvance given by the Commission.

Ater both the nal and nancial reports have been approved the

payment should be orthcoming within 60 days. Experience showshowever, that payments can be delayed, which in turn can presentunding diculties or your organisation. Be prepared to use pos-sible reserve unds or even to take out a bank loan. It is useul toexplore other unding possibilities as well, such as low interest rateloans rom social economy or co-operative banks or setting upguarantee unds with other NGOs.

.6 ANNEXES

1.6.1 TWO EU INSTRUMENTS FOR PROJECT DEVELOPMENT

The Project Cycle Management (PCM)

In 1992, the European Commission adopted the Project Cycle Man-agement (PCM), which is a set o project design and managementtools, in order to improve the quality o project design and man-agement and hence improve aid eectiveness. This is a tool used

primarily or eective implementation o EC External assistance.PCM helps to ensure that:

Projects are supportive o the main aims and policy objectives othe EC and o development partners;Projects are relevant to an agreed strategy and to the real prob-lems o target groups/beneciaries;Projects are easible, meaning that objectives can be realisticallyachieved within the constraints o the operating environmentand capabilities o the implementing agencies; and

Benets generated by projects are likely to be sustainable.

The ECs project cycle has 5 main phases, as shown in the Figurebelow3.

3 Table and inormation taken rom the Europeaid Website: www.europa.eu.int/comm/europeaid/qsm/project_en.htm

It is useul to explorother undingpossibilities as wellas low interest raterom social economco-operative bankssetting up guaranteunds with other NG

Project CycleManagement (PCMwhich is a set oproject design andmanagement tools,order to improve thquality o project dand management ahence improve aideectiveness.


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or

Financing

Decision

Programming

Evaluation

Imlementation Formulation

Identication

FinancingDecision

To access the updated manual electronically, check Website:

www.europa.eu.int/comm/europeaid/qsm/documents/pcm_man-ual_2004_en.pd

The Logical Framework Approach (LFA)

This is a project design and management tool, which provides ameans o checking the internal logic o the project plan. The tooenables the planners to think about how they will monitor andevaluate the project right rom the start. Key inormation about theproject is brought together into one document - the lograme tha

provides a summary as well as a basis or the preparation o actionplans, development o a monitoring system and a ramework oevaluation. This is a core tool used within Project Cycle Management. The LFA is illustrated below4:

For more inormation on evaluation methods visit the Website: wwweuropa.eu.int/comm/europeaid/evaluation/methods/index.htm

4 From Europa Website: www.europa.eu.int/comm/europeaid/qsm/project_en.htm

The tool enables the

planners to think abouthow they will monitor

and evaluate the projectright rom the start.


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Stakeholder analysis identiying & characterisingpotential major

stakeholders; accessingtheir capacity

Problem analysis identiying key problems,constrains & opportunities;determining cause & eectrelationships

Objective analysis developing solutions rom

the identied problems;identiying means to endrelationships

Strategy analysis identiying dierentstrategies to achievesolutions; selecting mostappropriate strategy.

Developing LogicalFramework matrix dening project structure,

testing its internal logic& risks, ormulatingmeasurable indicators osuccess

Activity scheduling determining the sequenceand dependency oactivities; estimating theirduration, and assigningresponsibility

Resource scheduling rom the activity schedule,developing input schedulesand a budget

THE LOGICAL FRAMEWORK APPROACH

ANALYSIS PHASE PLANNING PHASE


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Funding by Foundations and CorporateSponsors

. INTRODUCTION to oundations

Foundations have a long history o working with NGOs. Since theirdevelopment during the Middle Ages oundations have always beeninvolved, at some level, in charitable works and social actions. Thesuccess o the American oundation model along with the economicrecovery and political stability o Western Europe have contributed

to re-establish the importance o the European oundation sector.

Due to this, the role o oundations is becoming more and moreprominent in the eld o undraising. There are estimated to beapproximately 200,000 oundations in Central, Eastern and WesternEurope, which have come to represent an important counterpart toinstitutional unds rom National Governments and the EuropeanUnion.5

The role o oundations in relation to global governance anddevelopment outside the EU was acknowledged in the EuropeanCommissions 2003 Communication and more recently the sameissue was addressed by UN Secretary-General Ko Annan6.

5 Karina Holly, "Journey Without Borders - Researching and Applying to Foundations," The Intenational Foundation Directory 2003, 12th ed. (London: Europa Publications, 2003) 19-22.

6 Commission o the European Communities, Communication on Governanc

CHAPTER 2


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The Foundation sector is an immensely varied and wide one.Foundations all over Europe und thousands o dierent projectsand programs each year, ranging rom the larger International NonGovernmental Programs (INGOs) to the local grass roots projects;rom the most scientically specialized issues such as stem-cellresearch, to the most general and abstract such as human rights.

Thereore, due to the increasing role that oundations play inunding , the ollowing chapter seeks to shed some light on howthey work and how you would go about undraising with them.

. CATEGORIZATION

Being able to dene oundations is a key skill or undraisers todevelop i they want their endeavours to be ruitul. Once grant-seekers will need to classiy oundations in order to realize their ullpotential. We have used the ollowing categories to assist you inyour search:

Grant-making oundations: These are endowed organisationsthat deliver unds or specic purposes. These types o ounda-tions are more common in the United States than in Europe.

Examples: Ford Foundation (USA), Leverhulme Trust (UK),Volkswagen Stitung (Germany), Bernard Van Leare Founda-tion (The Netherlands), Carlesberond (Denmark).

Operating Foundations: Foundations that operate their own pro-grams and projects.

Examples: Institut Pasteur (France), Pescatore Foundation(Luxembourg), Calouste Gulbenkian Foundation (Portugal).

Mixed Foundations: These types o oundations operate theirown projects and programs while at the same time engaging insubstantial grant-making

Examples: Fundacion BBV (Spain), Robert Bosch Stitung (Ger-

many).

and Development Europa Websire, 20 Oct 2003, available at www.europa.eu.int/eur-lex/en/com/cnc/2003/com2003_0615en01.pd. Annan calls ornew mindset at UN involving not just governments but people Speech o 26Jan 2006, available at www.un.org/apps/news/story.asp?NewsID=17305&Cr=economic&Cr1=orum (20 Feb 2006)


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. FOUNDATION FUNDING

Foundations provide an important source o unding or NGOsFoundations usually apply a less institutionalized approach tounding which appeals to organizations with ewer resources, osimply seeking co-unding. In addition, oundations are generally

perceived to value personal interaction in contrast to the moreimpersonal approach adopted by the European CommissionFundraisers have thereore come to see oundations as allies, ratherthan obstacles, in their quest or unding.

In order to be successul, undraisers must adapt their undraisingstrategy to the multiple intricacies surrounding the oundationunding application process.

2.3.1 CHARACTERISTICS OF THE FOUNDATION SECTOR

The Foundation sector as a whole has rapidly developed duringthe last our decades allowing us to better distinguish some o itstrends and characteristics. These tendencies need to be taken intoaccount by would be und applicants in order to better understandthe working dynamics o the oundation sector.

Issues on the global agenda aect oundations, just as they doother actors in the third sector. The commitment o oundations

to the millennium development goals7 will certainly infuencethe amount o unds they devote to poverty reduction8 and AIDSprevention projects, without taking into account the unds donatedto sustainable development projects in general.

7 United Nations Development Program, Human Development Report 2003: Millennium Development Goals - A Compact among Nations to End Human Pov-erty (New York: UNDP, 2003)

8 Foundations meet to push health research orward or Millennium Development Goals, European Foundation Center Online, 27 May 2004, available awww.ec.be/agenda/event.asp?EventID=1839 (20 Feb 2006)


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2.3.2 THE FOUNDATION SECTOR IN THE NEW MEMBERSTATES OF THE EU

The commitment o the international, and specially the WesternEuropean, oundation sector to establish operations in Eastern andCentral Europe has contributed immensely to the development o

the oundation sector in these countries. Initiatives such as theTrust or Civil Society, unded by the Open Society Institute andother ve international oundations, have provided the necessaryinrastructure or the development o the third sector in these NewMember States9. These international eorts have provided theright political momentum or the creation o national rameworksavourable to the development o the local oundation sector.

The engagement o the international oundation sector in the NewMember States o Eastern and Central Europe has helped generatepolitical and institutional change in avour o the development othe local oundation sector. In the Czech Republic, or example, aternine years o negotiations, the Foundation Investment Fund (FIF),receiving 1% o the stock rom the privatisation o state property,started allocating its rst grants in 2001 10. Similar initiatives arebeing taken by the Romanian government in an eort to promotethe development o the local philanthropic activities.

.4 A MAP OF THE FOUNDATION SECTOR

The ollowing map provides an overview o the oundation sectorusing a series o indicators which grant-seekers should considerwhen designing their undraising strategies11.

9 Pavlna Kalousov, Foundation Investment Fund Boosts Czech Foundations'Income, Trust or Civil Society in Central and Eastern Europe Online, June2002, available at www.ceetrust.org/news/3.html (20 Feb 2006)

10 Idem

11 Data collected or this section comes rom dierent country reports in AndreasSchlter, Volker Then and Peter Walkenhorst, Eds., Foundations in Europe, so-ciety Management and Law (London: Directory o Social Change, 2001)


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Country

USA

Italy

Liechtenstein

Sweden

Switzerland

Denmark

Finland

Germany

Netherlands

Norway

UK

Numberof

Foundations

50.20

1.300(1)

600(1)

20.00-30.000

8.000(1)

14.000(1)

2.52

8.31

1.000(1)

2.99

8.800(1)

RelativeShare

ofGrant-

making

Foundations

Majority

15%

5%

50%

50%

(1)

Majority

Almost100%

Mixed

Typesof

Foundat

ions

43%

20%

25%

(1)

PreferredFieldofFoundationGiving T

hird

Culture&Arts

Culture&Arts

SocialService

Culture&Arts

Health

Culture&Arts

Second

SocialSer

vice

SocialSer

vice

Culture&

Arts

SocialSer

vice

SocialSer

vice

Education

First

Education

Education

Education

Education

IntlActivities

SocialService

Expansion

Rateofthe

Foundation

Sector

High(2

)

High(2

)

Medium

(3)

Medium

(3)

Medium

(3)

Medium

(3)

Sizeof

Foundation

Sector

(5

)

Large

Medium-Large


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Country

Portugal

Spain

Turkey

Austria

Belgium

France

Greece

Ireland

Luxembourg

Numberof

Foundations

664

6 9.33

803

310

404

500(1)

30

143

RelativeShare

ofGrant-mak-

ingFounda-

tions

5%

Few

Few

27%

MixedTypes

ofFound

a-

tions

Majority

Majority

Majority

Few

3%

PreferredFieldofFoundationGiving T

hird

Education

Education

Religious

Culture&Arts

SocialService

Education

Health

Education

Second

Culture&

Arts

Health

Education

SocialSer

vice

Health

SocialSer

vice

SocialSer

vice

Health

First

SocialService

Culture&Arts

SocialService

Education

Education

HealthCare

Education

Housing

Expansion

Rateofthe

Foundation

Sector

High(2

)

High(2

)

High(2

)

Low

(4)

Low

(4)

Low

(4)

Medium

(3)

SizeofFoun-

dationSector

(5

)Medium-Small

Small

1)

Approximately.

2)

Highgrowthratesarea

ttributedtoachangeinthelegalrameworkregardingFoundations(E.G.AmatoLaw

inItaly,1990)orrapideconomicdevelopment(e.g.

SpainandPortugalaterEUaccession).

3)

Mediumg

rowthratesa

rerequentincountrieswhichhavehistoricallyhadsizableoundationsect

orsandlongperiodsoeconomicand

politicalstability.

4)

Low

growthratesareth

eresultooutdatedlegalprocedures

thatmakethesettingupooundatio

nsdifcult.

5)

Compositemeasureoassets,stamembersemployedandn

umberooundations.


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.5 THE APPLICATION PROCESS

The oundation unding application process can be a conusing onei it is taken lightly. Unlike the European institutions, oundations donot employ a set o standardized application criteria. Fundraisersmust, thereore, be aware o each specic unders requirements

beore submitting any project proposal. Following this initial stageundraisers must judiciously design a project proposal that ulllsall the unders conditions. A study by the European FoundationCenter estimates that 90% o the all unding applications areimmediately rejected by unders12. Thereore undraisers must bevery cautious when undertaking the application process i they wishto be successul.

2.5.1 PRELIMINARY RESEARCH

Preliminary research is crucial due to the wide variety o applicationcriteria employed by oundations. Experienced undraisersrecommend spending 60% o the time needed to develop a projecproposal doing research and planning13. However, in order oresearch to pay o it must be done exhaustively, thoroughly andin an organized manner. Here are some o the issues undraisersshould cover in their preliminary research14.

About the project

Does the oundation support the subject matter o the project?

12 Karina Holly, "Journey Without Borders - Researching and Applying to Foundations," The Intenational Foundation Directory 2003, 12th ed. (London: EuropaPublications, 2003) 19-22. Also see comments by William Thomson, chair o theboard o trustees o the Carnegie UK Trsut in Charlie McConell, Foundationshits ocus rom grants to support or more sustainable change, Carnegie UKTrust Online, 1 Dec 2004, available at www.carnegieuktrust.org.uk/news_and_events/all_change (20 Feb 2006)

13 Idem

14 This section combines ECAS experience with inormation provided in Grantseekers, Founders Online, available at www.undersonline.org/grantseekers(20 Feb 2006); J.C. Geever, Foundation Centers Guide to Proposal Writing, 3rded. (New York: The Foundation Center, 2001); David Lopez, Conceptos Ba-sicos, Justicacion Tecnica y Administrativa de Proyectos SubvencionadosCentro de Estudios Ramon Areces Ed. (Madrid: Centro de Estudios Ramon Arec-es, 2003)


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(e.g. education or children with Down Syndrome under the ageo 5)

Word o advice: Organizations must dene and rene the subjectmatter o their projects beore embarking on any undraisingactivity. Organizations must avoid the temptation o deningtheir subject matter to t the unders requirements and princi-

ples. Furthermore, organizations must be ready to explain whythis subject is important. This can be established through a needassessment analysis.

Does the oundation only accept projects operating in a specicgeographical location? (e.g. Londons inner city neighbour-hoods)

Word o advice: In addition to dening the location o theprojects headquarters, organizations must dene the geo-graphical reach o the project: Is the project local, provincial,

regional, national or international? The reach o the projectmust be intrinsically linked to the subject matter treated andthe choice o activities.

Does the oundation support the type(s) o activities proposedby your project? (e.g. training seminars)

Word o advice: The choice o activities must be a result oa needs assessment analysis in order to ensure the internalcoherence o the project. Activates must not be modied to t

oundation guidelines.

Does the oundation make grants or the amount you are re-questing?

Word o advice: Make sure each expense is linked to an activityor a necessary investment (or budget coherence guidelinessee chapter 1). I the oundation does not have guidelines onthe size o their grants, undraisers should take a look at pastgrants or similar projects. This is a good way o assessingoundation policy with regards to the size o grants.

Does the oundation require your project to be done in partner-ship with other organizations?

Word o advice: Partners must be chosen on the basis o theirtechnical contribution to the project. However, undraisersmust be aware o their partners activities, programs and in-


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terests outside the project. It is important that partners andunders accept each other.

Does the oundation require the project to be co-nanced?Word o advice: Know how much co-nancing is required andwhich sources are eligible. Make sure there is no clash o in-

terests between co-unders. Also keep in mind that the choiceo co-under should always be subordinate to the choice oyour principal sponsor.

About the under

Do you have the correct contact details o the under?Word o advice: In addition to the general contact addressstudy the oundations organigram in order to establish whichcontacts might be useul or your specic case.

Is the oundation operation, grant-making, or a mix?Word o advice: When applying or unding rom mixed oun-dations, undraisers must make sure the oundation is not im-plementing a similar project.

Does the oundation accept spontaneous applications or do theycall or proposals?

Word o advice: It is rarely advisable to send spontaneous ap-

plications. It is advisable to build a trust relationship with theunder beore applying or a grant.

What are the guidelines or unding application evaluation, andwho sets them?

Word o advice: Most oundations employ guidelines or und-ing application evaluation. These are usually set by a boardo trustees. I the guidelines are not available, applicants maystudy the composition o the board o trustees as a proxy 15.

15 In their study o 45 large European oundations, the researchers rom Compagnia di San Paulo and the European Foundation Center established that 88%employ evaluation guidelines set in 44% o the times by the board o trusteesSee, European Foundations Center and Compagnia di San Paolo, EuropeanFoundations and Corporate Funders: Evaluation Methods (Brussels: EuropeanFoundation Center, 1998) 8-9.


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Set up a list o possible unders in accordance to your projectsneeds?

Word o advice: Check all possible resources including direc-tories, manuals, networks, umbrella organizations and re-search centres. Fundraisers are advised to submit 6 to 10 ap-plications or every one they expect to get unding or16. Make

sure your list o potential unders meets all the requirementsdescribed above.

2.5.2 PROJECT PROPOSAL BASICS

Due to its heterogeneous nature, the oundation sector does notemploy a standard set o unding application guidelines. Fundraisersmust thereore be careul to understand each unders individualguidelines. According to a study by the European Foundation Centerand Compagnia de San Paolo, the number one reason or reusingan application is ailure to t the guidelines17. Here are some thebasic project proposal components usually ound in oundationguidelines.

Introduction

Cover Letter: States the type and the amount o support request-ed, the goals o the project and how they t into the oundationsguidelines, the budget and the name o partners and co-nanc-

ers. This document is oten the basis or consideration or rejec-tion.

Title Page and Table o Content: Should provide a simple over-view o the dierent sections o the proposal, including correctpage numbers.

Executive Summary: Covers all sections o the project proposalin one page. Inormation on available resources and expertise,beneciaries and stang need to be included in this section.

The Project Proposal

Needs Statement: Overview o the problem addressed by the

16 Holly, 21.

17 EFC and Compgnia di San Paolo, 11.


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project. Includes acts, statistics and other studies that underpinthe need or a solution.

Goals and Objectives: This section describes how the projecaddresses the problem. Makes an overview o the projectsideology as well as the tangible objectives it seeks to achieve.

Methodology and Timetable: States how and when objectives wilbe achieved. Methodology should be related to the expertise oyour organization.

Evaluation: Outline o instruments used and advisory bodies in-volved in the evaluation process. Should also make mention oexternal evaluation processes.

Budget Summary: Includes project duration, total project cos

and available income.

Detailed Budget: A detailed nancial statement o the project in-cluding expenses, overhead costs, etc. The accounting method-ology used should be in accordance with oundation guidelines(see chapter 1 or example).

Future Funding Plans: Describes the resources needed to contin-ue the project once support has ended, and outlines the strategy

to acquire these resources.

Appended Inormation

All inormation that might help support the project needs to beincluded. Inormation related to the organization including annuareports, organigrams and work plans should be attached. Any otheinormation relating to the project such as economic analysesstatistical reports and sociological studies should also be included.


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.6 INTRODUCTION TO CORPORATE SPONSORS

Although the concept o Corporate Social Responsibility continuesto ace tough challenges, it has nonetheless promoted an importantdebate on the role o corporations in civil society activities.

Corporate Social Responsibility (CSR) is a concept whereby compa-nies integrate social and environmental concerns in their businessoperations and in their interaction with their stakeholders on a vol-untary basis18. The idea is not to set up an independent grant-giv-ing entity, but to introduce social responsibility into the corpora-tions internal policies and management.

.7 PROFILES OF FOUNDATION AND CORPORATE

SPONSORS

2.7.1 FOUNDATIONS

ACCENTUS CHARITABLE FOUNDATION

Funding interests:The aim o Accentus is to make a contribution to society by encour-aging social, charitable, humanitarian, cultural, medical, scienti-

ic and environmental undertakings and other works or commongood.

Funding area:International. Hitherto donations have been made in various Aricanand Asian countries as well as some Latin American and Europeancountries.

How to apply:

Requests are handled on an ongoing basis. Please submit a requestor support including project description, budget and undingplans, inormation about responsible people/sponsors, reerences,

18 Commission o the European Communities, Promoting a European rame-work or corporate social responsibility - Green Paper, Europa Website, July2001, available at europa.eu.int/eur-lex/lex/LexUriServ/site/en/com/2001/com2001_0366en01.pd (20 Feb 2006)


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status reports and short descriptions o current projects or success-ully implemented projects, annual report, balance sheet, and proand loss account.

Contact:Accentus Charitable Foundation

P.O. Box 610, CH-8039 Zurich, SwitzerlandTel +41 44 333 03 33Fax +41 44 333 03 99E-mail [email protected]

Website: www.accentus.ch

THE AGA KHAN FOUNDATION

Total unding:In 2004 the Foundation unded over 130 projects with a budget o149 m USD.

Funding interests:The Foundations mission is to develop lasting solutions to problemsthat impede social development. Primary ocus is on health, educa-tion, rural development and civil society.

Funding area:

Currently projects are unded in certain areas in Aghanistan, Bang-ladesh, Canada, India, Kenya, the Kyrgyz Republic, MozambiquePakistan, Portugal, Switzerland, Syria, Tajikistan, Tanzania, Ugan-da, the United Kingdom, and the USA.

How to apply:Most grants are made to local grassroots organisations. With ewexceptions, the Foundation unds programmes in countries where ihas oces and local proessional sta to monitor implementation(South and Central Asia, Sub-Saharan Arica and the Middle East)There is no ormal application procedure. However, beore submit-ting a ull proposal, applicants are advised to make enquiries to theFoundation country where the proposal originates or where the pro-posal would be executed. I there is no local oce, enquiries shouldbe made to the Geneva Oce. Please consult the website or contacdetails o local oces.


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Contact:Aga Khan Foundation1-3 Avenue de la Paix, 1202 Geneva, case postale 2369,1121 Geneva, 2 SwitzerlandTel +41 22 909 7200Fax +41 22 909 7291

E-mail [email protected]: www.akdn.org/agency/ak.html

THE ASIA FOUNDATION

Total Funding:2005 grant expenditure was over 61 m USD. Additionally, the Foun-dation distributed books and educational material worth 28 m.

Funding interests:The Foundation supports the development o a peaceul, prosper-ous, just and open Asia-Pacic region. Main program areas are:governance, law & civil society, womens empowerment, economicreorm, and international relations.

Funding area:Asia-Pacic region.

How to apply:Most grants are made to organisations in Asia. However, the Foun-dation also considers applications rom outside Asia that addressissues within its current interests and are likely to have a wide e-ect. Initial approach is by a brie letter o inquiry to the appropri-ate program representative (please see website or contact details).This should include a very brie introduction to the organisation, abrie project description, and a budget estimate.

Contact:The Asia Foundation Headquarters465 Caliornia Street 9th foor, San Francisco, CA 94119-3223Tel +415 982 4640Fax +415 392 8863E-mail [email protected]

Website: www.asiaoundation.org


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BERNARD VAN LEER FOUNDATION

Total unding:14.8 million grant expenditure in 2002.

Funding interests:

The mission o BVLF is to enhance opportunities or socially andeconomically disadvantaged children aged 0-8. Grants are availableor projects concerning early childhood care and development. InJanuary 2006 BVLF has specied its unding interests and grants maynow be obtained in three areas: strengthening the care environmentsuccessul transitions (rom home environment to lie outside) andsocial inclusion/respect or diversity.

BVLF unds holistic, capacity building projects with long-lastingeects, and support is given to local partner organisations. The

ollowing will not be unded: support or individual childrenprojects concerning one aspect o development only, construction/maintenance o buildings, purchase o equipment, requestsor scholarships, conerences and media events, and generaorganisational support.

Funding area:At present, the eligible countries are Brazil, Colombia, the EasCaribbean region, Germany, Greece, India, Indonesia, Israel, Kenya

Mexico, Morocco, the Netherlands, Peru, Poland, South AricaTanzania, Thailand, Turkey, Uganda, United States o Americaand Zimbabwe. The Foundation has no plans to expand the list oeligible countries.

Applications:Unsolicited proposals are considered rarely. However, organisationswishing to explore the possibility o Foundation unding are advisednot to prepare a detailed proposal. Instead applicants are asked tosubmit a brie outline o their organisation and proposal, including

the country where work is carried out and e-mail it to [email protected]. Please do not contact the organisationby phone.

Languages:Dutch, English and Spanish


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Contact:Mr Peter LAUGHARN, Executive DirectorEisenhowerlaan 156, P.O.Box 82334, 2508 EH The Hague,NetherlandsTel +31 70 331 2200Fax +31 70 350 2373

E-mail [email protected]: www.bernardvanleer.org

BILL & MELINDA GATES FOUNDATION

Total unding:1 225 762 783 USD grant expenditure in 2004, out o which 60%towards global projects and the rest or projects in the USA.

Funding interests:The Gates Foundation works in our elds o interest: global health,education, public libraries and support or at-risk amilies inWashington state and greater Portland area. Interest areas outsidethe US include the global health program and the internationallibrary program.

Under the Global Health Program grants are awarded with theaim o achieving long-term change by promoting advances in

science, medicine and public health especially in developingcountries.Main priorities include malaria, HIV/AIDS, tuberculosis,immunization, child and maternal health, and nutrition; additionalgrantmaking areas can be ound on the website. The ollowingwill not be unded: health care delivery/inrastructure, healthprograms in developed countries, chronic conditions, building/capital campaigns, campaigns with political or exclusively religiouspurposes, environmental campaigns that aect health, support toindividuals, and recurrent costs.

How to apply:The oundation encourages unding requests rom all over theworld, particularly developing countries. First check the Founda-tions Request or Proposals (RFPs) and i the project does not allunder one o the RFPs, but aligns with the Foundations grant mak-ing priorities, then it is possible to submit a Letter o Inquiry (LOI).


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Please consult the Foundations website or more inormation.

Contact:Bill & Melinda Gates FoundationPO Box 23350Seattle, WA 98102

Tel +1 (206) 709-3100E-mail [email protected]

Website: www.gatesoundation.org

CARPATHIAN FOUNDATION

Grant expenditure:Total grant expenditure or year 2002 was 853 037 .

Funding interests:The oundation promotes good neighbourly relations, stability andeconomic development in bordering regions o Hungary, PolandRomania, Slovak Republic and Ukraine by way o grants and tech-nical assistance to NGOs and local governments.

In general, the oundation seeks to und innovative projects thataddress a demonstrated local need. Additionally, projects promot-ing cross-border cooperation and multiculturalism are preerred

Core programs are: Integrated Rural Development, Cross-BorderCooperation, Local Development Initiative and Romanet.

Funding area:Bordering regions o Hungary, Poland, Romania, Slovakia andUkraine.

How to apply:Each program has its own requirements and conditions or applica-tion; details can be ound on the website.Languages:Hungarian, Polish, Romanian, Slovakian, Ukrainian and English.

Contact:Ms Alina BERNECKER, Acting Executive DirectorCarpathian Foundation Headquarters


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Szarvas ter 1, 3300 Eger HungaryTel +36 36 515 182Fax +36 36 518 750E-mail [email protected]

Website: www.carpathianoundation.org

CHARITIES AID FOUNDATION (CAF)

Total grants:1.2m o Trustees reserves and CAF donor contribution awarded inthe unding year May 2005-April 2006.

Funding interests:CAFs mission is to increase the substance and fow o unds and

resources or charities and voluntary organisations in the UK andoverseas. The mission is pursued through working to change theculture o giving and providing appropriate products and serv-ices.

CAF supports development o the voluntary sector by organisingand managing voluntary sector projects. Grants or these purposesare awarded rom two dierent unds; the Training and Consultan-cy Fund and the Collaboration Fund. Grant making rom both undsserves the general objective o CAF but eligible applicants, unding

priorities, amounts o grants and activities that will not be undeddier. Please consult the website or more inormation.

Funding Area:UK, Europe, US, Arica, India, Asia Pacic regions and South Amer-ica.

How to apply:Applications can be made by e-mail or through the website, wherestandard application orms and guidelines are also available.Whenapplying or a grant rom the Collaboration Fund please note thatyou are asked to contact CAF to discuss your ideas beore apply-ing.

Languages:English


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Contact:Ms Sharon STEARNES, Executive Director, PhilanthropyServicesCharities Aid Foundation, 25 Kings Hill, West Malling, Kent,ME19 4TA, United KingdomTel +44 1732 520000

Fax +44 1732 520001E-mail [email protected]

Website: www.caonline.org

CHARLES STEWARD MOTT FOUNDATION

Total grants:In 2004 the Charles Mott Foundation allocated a total o 98 718 479

USD in 558 grants.

Funding interests:The oundation seeks to promote a just, equitable and sustainablesociety with an emphasis on social cohesion and unctioningcommunities.

There are currently ve program areas, our o which will be o interestto NGOs seeking unding in Europe: civil society, environmentpoverty, exploratory and special projects. In Central and Eastern

Europe, Russia and South Arica, grants are awarded to charitableorganisations or development o democratic, pluralistic societiesThe aim is to strengthen the non-prot sector, promote citizen rightsand responsibilities, and improve race and ethnic relations.

The oundation stresses that those applying or internationaunding should not apply or unding or solely local projects. Nogrants awarded or individuals or specic religious purposes.

Funding area:US (majority o grants), South Arica, Central and Eastern Europeand Russia.

How to apply:The Foundation has no ormal application orm. The initial contactshould be done with a letter o inquiry including a brie description


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o the project. All proposals should be clearly marked GRANTPROPOSAL, and i the proposal is or unding projects in Central andEastern Europe this should be sent to the oundations home ocein Flint, Michigan USA.

Contact:

Home Oce, Charles Stewart Mott Foundation503 S. Saginaw St. Suite 1200 Flint, Michigan 48502-1851,U.S.A.Tel +1 810 238 5651Fax +1 810 766 1753E-mail [email protected]

Civil Society, Charles Stewart Mott FoundationFith Floor, Cambridge House, 100 Cambridge GroveHammersmith, London, W6 OLE

Tel +44 207 031 0220Fax +44 207 031 0221

Website: www.mott.org

COMPAGNIA DI SAN PAOLO

Total unding:119 m grant expenditure in 2004, orecast or 2005 125,4 m.

Funding interests:Compagnia di San Paolos main activities and programmes areocused on the areas o scientic, economic and judicial research,education, art, cultural and environmental heritage, health andassistance to socially deprived categories.

Funding area:Italy and International.

How to apply: Inormation and application orms are availableupon request or on the website. In addition a short explanation othe project is also required.

Languages:Italian and English


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Contact:Mr Dario DISEGNI, Head o Institutional Relations andCommunicationsCompagnia di San PaoloCorso Vittorio Emanuele II, 75, 10128 Turin, ItalyTel +39 011 559 6911

Fax +39 011 559 6976E-mail [email protected]

Website: www.compagnia.torino.it

COOPERATION NETHERLANDS FOUNDATIONS FOR CENTRAL ANDEASTERN EUROPE

Grants expenditure:

4.3 million

in 2004.

Funding interests:CNF was established in order to assist the social transition o post-Communist societies in Central Europe by strengthening sociawelare, health care and education. It comprises o the ollowingoundations: Foundation or Childrens Welare Stamp, OranjeFonds, R.C.Maagdenhuis Foundation, Javino Foundation and SkaN.

Funding area:

Eleven countries in the region. In some countries the grantingprogram is limited to certain areas.

How to apply:Grants are given to local grassroot NGOs. Generally, only one-timegrants are awarded. Please contact the project co-ordinators inyour country to obtain an application orm. There are dierent co-ordinators or each country except or Romania where the countryco-ordinator in Netherlands should be contacted. Country specicdetails o all contacts can be ound on the website.

Contact:General Co-ordination, Ms L Willekens (ApplicationManager)P.O.Box 156, NL-1200 AD Hilversum, The NetherlandsTel +31 35 624 96 51


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Fax +31 35 624 61 32E-mail [email protected]

Website: www.cncee.nl

EEA FINANCIAL MECHANISM / NORWEGIAN FINANCIAL MECHANISM

Total grants:The nancial measures will make 1.17 billion available over theperiod 2004-9

Funding interests:The main goal o these nancial mechanisms is to promote socialand economic cohesion within the EEA and thus contribute towardssolidarity, opportunity and cooperation. Priority thematic areas

include: environment, sustainable development, cultural heritage,human resources, health and childcare, Schengen acquis, regionalpolicy and crossborder activities, acquis communautaire, andacademic research. Under these spheres, there are more specicobjectives depending on the geographical ocus. Funding isavailable in the orm o individual projects, programmes, blockgrants and seed money, the block grants being most relevant asregards NGO unding.

Funding area:

The EEA Financial Mechanism supports projects in the ten newEEA members and in Greece, Portugal and Spain. The NorwegianFinancial Mechanism is aimed at the ten new EEA member states only(Cyprus, the Czech Republic, Estonia, Hungary, Latvia, Lithuania,Malta, Poland, Slovakia and Slovenia).

How to apply:NGOs in the beneciary states are eligible under the nancialmechanisms on the same basis as other actors. Additionally, NGOscan obtain support rom the unds that many o the beneciarystates are establishing specically or the NGO sector.

Inquiries and applications should be directed to national FocalPoints in the beneciary countries; please see the website orcontact details. Successul applications will then be directed bythe Focal Point to the Financial Mechanism Oce, where it will


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be evaluated. Applications also get screened by the EuropeanCommission. Successul applications then lead to a contract betweenthe beneciary and either the Financial Mechanism Committee othe Norwegian Ministry o Foreign Aairs, depending on the projecin question.

Contact:Financial Mechanism Oce12-16 Rue Joseph II,B-1000 Brussels, BelgiumTel +32 2 286 1701Fax +32 2 286 1789E-mail [email protected]

Website: www.eeagrants.org

EUROPEAN CULTURAL FOUNDATION

Total grants:1 173 913 grant expenditure in 2004.

Funding interests:The ECF promotes European cultural and educational activities, aswell as research. The oundation emphasizes the role o cultura

activities within the integration process and the civil society, othecore values including openness and respect or human rights andcultural diversity.

Grants are awarded to both individuals and organisationsIndividual grants under the STEP Beyond Mobility Scheme maybe obtained by certain people working in the cultural sphere toand rom specied countries; please consult the website or moreinormation. Grants or organisations are currently awarded in theollowing elds: intercultural competence and collaboration across

borders, increased participation in the arts and media, the culturadimension o EU enlargement, strategies or change within culturainrastructures, creative responses or current political issues anddevelopment o a common public and cultural European space.


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Funding area:ECF welcomes applications rom independent cultural organisationsrom the EU, Albania, Belarus, Bosnia, Bulgaria, Croatia, Macedonia,Moldova, Romania, Russia, Serbia and Montenegro, Turkey andUkraine and all projects should include at least one country romthis group.

How to apply:All applications should be submitted online to the Grants Departmentat the European Cultural Foundation using the application ormsavailable on the oundations website. Additional materials arewelcome in the orm o an annex to the online proposal sent bymail. Late applications will not be considered.

Languages:French and English

Contact:Lodewijk REIJS, Grants Ocer / Esther Claassen, GrantsAdministratorEuropean Cultural FoundationJan van Goyenkade 5, 1075 HN Amsterdam, NetherlandsTel +31 20 573 3868Fax +31 20 675 2231E-mail [email protected]

Website: www.eurocult.org

FONDATION DE FRANCE

Grant expenditure:The oundations programme expenditure or 2004 was 64 m . Thetotal number o grants allocated was 6600.

Funding interests:The oundations aim is to combat isolation and exclusion, to createa link between people and their society, and to respect and preservepeoples dignity.


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There are three departments which give out grants: Department oHealth, Department o Economy and Solidarity, and Department oCulture, Childhood and Environment. Under these there are variousprogram areas.

Funding area:

France, Europe and developing countries. A majority o the projectsare carried out by French organisations, and some o the calls oprojects are limited to French organisations only. The programmeswhich are o particular interest to organisations not based in Franceis the International Solidarity programme (Department o Economyand Solidarity). The oundation particularly supports organisationswhich are carrying out projects in developing countries andCentral and Eastern Europe and/or who are working in areas whereemergency help is needed due to the occurrence o a natural orman-made disaster.

How to apply:Please check website or calls or proposals. All applications must bewritten in French, and a standard application orm is available onthe oundations website.

Languages:French

Contact:Mr Francis Charhon, Chie ExecutiveFondation de France40 Avenue Hoche, 75008, Paris, FranceTel +33 1 44 21 3100Fax +33 1 44 21 3101E-mail [email protected]

Website: www.d.org

FORD FOUNDATION

Total grants:Grant expenditure o 511 847 000 USD or the year ending Septembe2005.


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Funding interests:The Ford Foundation aims at strengthening democratic values,reducing poverty and injustice, promoting international co-operation, and advancing human achievement.

At present, grants can be applied or under three areas o interest.

The asset building & community development program supportsasset building through which people in disadvantaged communitiesgain more opportunities and control over their lives. The peace &social justice program aims at peace through social justice withthe help o law, civil participation and policy. The knowledge,creativity & reedom project works to advance achievements in thearts, education and scholarships, and seeks to advance a positiveunderstanding o sexuality. Additionally it promotes media andreligion as democratic orces in various cultural contexts.

Support not given or routine operating costs o institutions oror religious activities and generally not or construction andmaintenance o buildings.

Funding area:Although a majority o the projects unded by the oundation arebased in the US, the oundation also gives substantial unding toprojects carried out by European NGOs in Arica, the Middle East,Asia, Latin America, Russia, and Central and Eastern Europe.

How to apply:Initial proposals should be in the orm o a brie letter o inquiry.I the oundation is interested in your proposal you will then beasked to submit a ormal proposal (there is no ormal applicationorm). Applicants rom countries outside the US should submit theirapplications to the nearest overseas oundation oce; please checkthe website or contact details.

Languages:

English

Contact:Mr Barron M. Tenny, Executive Vice President, FordFoundation


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320 East 43rd Street, New York, NY 10017-USATel +1 212 573 5000Fax +1 212 351 3677E-mail [email protected], [email protected]

Website: www.ordound.org

FRIEDRICH EBERT STIFTUNG

Funding interests:The Foundation is committed to the ideas and basic values o sociademocracy and supports programmes in the ollowing areasPolitical and social education o persons rom dierent backgroundsin order to mediate democratic values and attitudes; The promotion

o international understanding and collaboration with developingcountries; The promotion o scientically gited and sociallyengaged students and young researchers in Germany and abroadScientic research in the oundation's own establishments and thepromotion o research projects; The promotion o arts and culture aselements o a living democracy.

Funding area:Germany, Europe and International.

How to apply:Application to be made directly to the Foundation.

Languages:German

Contact:Mr Ral MELZER, Head o Press and InormationGodesberger Allee 14953170 Bonn, GermanyTel +49 228 8830Fax +49 228 88 3396E-mail [email protected]

Website: www.es.de


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HEINRICH BLL FOUNDATION

Total unding:In 2004 the oundation received 36.2 m to und its projects.

Funding interests:

The Foundation is aliated with the Green Party and hascorresponding values with an emphasis on intellectual openness.A key goal o the organisation is to support political education andthereby encourage democratic involvement, socio-political activismand cross-cultural understanding. Support is also provided orart and culture, science and research, education, developmentalcooperation and policy, gender democracy, migration, ecology,and social issues.

Funding area:

Germany, Arica, Asia, the Caribbean, Central and South America,Central, South East, and Eastern Europe, the Middle East and NorthArica, Western Europe and the US.

How to apply:NGOs wishing to seek unding rom the oundation should initiallysend a brie description o the project to the relevant regional oce;please consult the website or contact details.

Contact:Head OceHeinrich Bll Foundation, Hackesche HeRosenthaler Str. 40/41, 10178 Berlin, GermanyTel +49 30 285 340Fax +49 30 285 34 109E-mail [email protected]

Heinrich Bll Foundation European Union/BelgiumClaude Weinber

15 Rue dArlon, B-1050, Brussels, BelgiumTel +32 2 743 4100Fax +32 2 743 4109E-mail [email protected]

Website: www.boell.de/; www.boell.be/nav/28.htm


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THE GERMAN MARSHALL FUND OF THE USA

Total grants:6 135 606 grants expenditure in 2003.

Funding interests:

The organisations principal aim is to promote co-operation andbetter understanding between Europe and the US. Funding can beapplied or by organisations and individuals working on transat-lantic policy issues.

Funding area:The organisation gives unding to programmes throughout the USand Europe.

How to apply:

Initial proposals should be in the orm o a brie letter, written inEnglish. The NGO should demonstrate quite clearly in their proposahow their proposed project would benet both Europe and the USThe letter or proposal should outline the purpose o the project inrelation to theGMFs programmes; a budget; other potential sourc-es o unding; qualications o the applicant; and a plan or thedissemination o the results and ollow up. Proposals should be sento the Washington DC or to the Berlin oce.

Contact:The German Marshall Fund o the United States WashingtonDC OceMr Craig KENNEDY, President1744 R Street, NW, Washington DC, 20009Tel +1 202 45 3950Fax +1 202 265 1662E-mail: [email protected] German Marshall Fund o the United States, Berlin OceOranienburger Strasse 13/14, 10178 Berlin, Germany

Tel +49 30 288 8130Fax +49 30 2888 1310E-mail: [email protected]

Transatlantic Centre: Brussels OceRsidence Palace, Rue de la Loi 155 Wetsraat


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Contact:Mr Stephen PITTAM, SecretaryThe Joseph Rowntree Charitable TrustThe Garden House, Water End YorkNorth Yorkshire, YO30 6WQ, United KingdomTel +44 1904 627810

Fax +44 1904 651990E-mail [email protected]

Website: www.jrct.org.uk

KING BAUDOUIN FOUNDATION

Total grants:The oundation has an annual expenditure o approximately 40 m

, with 87% allocated to projects.

Funding interests:The oundation aims at creating better living conditions or popu-lation by encouraging justice, democracy and development. It op-erates by setting up its own programmes and then puts out callsor organisations to participate in these programmes. The presentthemes are: migration & multicultural society, poverty & social jus-tice, civil society & voluntary work, health, philanthropy, the Bal-kans, and Central Arica.

Funding area:The oundation works with European organisations. Its main scopeo action is around Belgium and Internationally with ocus on South-East Europe and transatlantic relations.

How to apply:The oundation has a separate application orm or each o its di-erent programme areas, e.g. poverty, civil society. NGOs lookingor unding or projects in Central and Eastern Europe should ll inthe relevant application orm, depending on the programme areathat their proposed project relates to.

Contact:Mr Dominique ALLARDDirector o Funds and Contemporary Philanthropy


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The King Baudouin FoundationRue Brederodestraat 21, 1000 Brussels, BelgiumTel +32 2 511 18 40, Fax +32 2 511 52 21E-mail [email protected]

Website: www.kbs-rb.be

LUSO-AMERICAN DEVELOPMENT FOUNDATION

Total grants:Since its creation in 1985 the Foundation has nanced 10 645 projectsto a value over 99 m . 4 266 813 grants expenditure in 2004.

Funding interests:The oundations principal aim is to contribute towards Portugals

development by supporting cooperation between Portuguese andAmerican civil society in the elds o business, education, science,technology and culture.

Funding area:Although FLADs chie concern is the relationship between Portu-gal and the US, it also unds some programs with Europe and theMediterranean and cooperates with Portuguese-speaking Aricancountries in projects to support education and training. As an ac-tive member o the European Foundation Centre, FLAD participates

in, and gives nancial support to many conerences involving or-ganisations rom both the US and Europe.

How to apply:All applications should be sent to FLADs head oce in Lisbon. Ap-plications should be sent in the orm o a letter, which should notexceed ten pages. Further instructions can be ound on the web-site.

Contact:Luso-American Development FoundationRua do Sacremento Lapa, 21,1249-090 Lisbon, PortugalTel +351 21 393 5800, Fax +351 21 396 3358E-mail [email protected]

Website: www.fad.pt


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NETWORK OF EUROPEAN FOUNDATIONS FOR INNOVATIVECOOPERATION (NEF)

NEF comprises o the ollowing European Foundations: CharitieAid Foundation, Charles Stewart Mott Foundation, Compagnia d San Paolo, European Cultural Foundation, Fondation de France

Fundao Calouste Gulbenkian, the Gabriel Foundation, JosepRowntree Charitable Trust, King Baudouin Foundation, RiksbankensJublilemsond and the Van Leer Group Foundation.

Grant expenditure:Expenditure on projects in 2004 was 1 658 975 .

Funding interests:NEF aims at strengthening cooperation between oundations at aEuropean level by developing projects between oundations and

other types o organised philanthropy, by developing projects relatedto Europe, and by bringing European infuence into regional andlocal projects. Current priority themes include: youth empowermenand initiative, integration and migration, science education andsociety, public health, European cultural cooperation, conficprevention and resolution, strengthening democracy, Europe ona global stage, integration process, and support or publicationswhich build up awareness o partnership arrangements betweenoundations.

Funding area:Europe and international.

Contact:Mr. Alexandre KirchbergerNEFResidence Palace, block C, 4th Floor, oce 4221Rue de la Loi 155, 1040 Brussels, BelgiumTel +32 2 235 24 16


Website: www.nec.org


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ROBERT BOSCH FOUNDATION

Total grants:Total programme expenditure in 2004 was 49.1 m , out o which70% was allocated to international projects.

Funding interests:The oundations mission is to alleviate suering o all kinds andpromote the moral, physical and intellectual development o thepeople. Topics concentrated on are: science & research, health careand humanitarian aid, international understanding, educationand civic society, and culture. The oundation also runs variousinternational scholarship programs, thus promoting exchange andencounter between young people. Please note that the oundationmainly creates and operates its own programmes. It supportsprogrammes o limited duration only. No institutional grants are

awarded, nor grants or balancing budget decits.

Funding area:Germany and currently France, US, Central and Eastern Europe,Balkans and Russia.

How to apply:There are special requirements or the oundations own projects,and there is no standard application orm. Initial approach by

letter; please consult the website or urther inormation.

Languages:German, English and French

Contact:Ms Stephanie Hther, Public Relations OcerRobert Bosch Stitung GMBHHeidehostrasse 31, 70184 Stuttgart, GermanyTel +49 711 460 840


Website: www.bosch-stitung.de


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ROCKEFELLER BROTHERS FUND

Total unding:The grant making budget or 2003 was 20,288,000 USD.

Funding interests:

The unds principal aim is to encourage global interdependenceand social change that contributes to a more just, sustainable andpeaceul world. Underlying values include respect or cultural di-versity and ecological integrity. The und has our main interestsDemocratic Practice, Sustainable Development, Peace and Securityand Human Advancement.

Funding area:At present RBFs work concentrates on New York City, South AricaSerbia/Montenegro and China.

How to apply:The initial application should be in the orm o a letter o inquiry(two to three pages long) including a brie description o the pro-posed project and how it ts with RBFs aims, and a budget synopsisincluding the amount o requested unds. The letter can be senby e-mail ([email protected] ) or by post. Inquiries or unding are re-viewed throughout the year.

Languages:English

Contact:Mr Benjamin R. Shute Jr., Secretary and Program OcerRockeeller Brothers Fund437 Madison Avenue, 37th FloorNew York, NY 10022-7001, USATel +1 212 812 4200Fax +1 212 812 4299

E-mail [email protected]

Website: www.rb.org


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Tel +81 3 6229 5400Fax +81 3 6229 5470E-mail [email protected]

Website: www.sp.org

W.K. KELLOGG FOUNDATION

Total grants:Total assets o the Foundation and the Foundation Trust were 6.9billion USD in late 2005. During the scal year ending August 31s

2005 total grant expenditure was over 181 m USD.

Funding interests:The oundations mission statement is To help people help them-

selves. It seeks to improve the quality o lie and that o uturegenerations through capacity building intended to create well-be-ing and capable individuals, communities and societies, as well asresponsive institutions.

Grants are made in our areas: health; ood systems and rural devel-opment; you

Documents

A guide to European Union funging for NGOs