A Guide to Completing The NUPACE Online Application Online Application Guide.pdf · A Guide to Completing The NUPACE Online Application February 2019 (ver.3.0) IMPORTANT: Before Applying

A Guide to Completing The NUPACE Online Application

August 2019 (ver.3.1)

IMPORTANT: Before ApplyingMake sure to contact the International Office of your home university.

Many institutions have their own internal selection process and we

require you to be nominated by your university.

Creating An Account


Start by creating an application account from here.

Creating An Account


Double check the order of your last name and first name.

Register an address that you constantly check.

The official result of your application will be sent to this address. We will also contact you at this address if we have any enquiries with regard to the content of your application.

Section A: Home University/Institution


Section B: Your Academic Background


Enter the degree you earned at each institution (e.g., BA, MA, MSc, etc.) .

In case your expected date of graduationprecedes completion of the NUPACE program, please request an extension of enrollment at your university.* NUPACE students must continue to be enrolled at their home universities upon completion of the exchange program.



Undergraduate students CANNOT select ‘research student’, or ‘graduate student’ if they continue to hold the status of undergraduate student at the time of admission to NUPACE.

Choose your prospective School/Graduate School of affiliation according to, 1) your major, and 2) your student status at the time of admission to NUPACE.*

Only undergraduate students can select ‘International Education and Exchange Centre’. Only undergraduate students applying for the ‘Intensive Program in Advanced Japanese‘ can select ‘International Language Center’.

*If you continue to hold the status of undergraduate student at the time of admission to NUPACE, you cannot select a Graduate School.

For details of the ‘Intensive Program in Advanced Japanese (上級日本語プログラム)’, visit the following link:https://nupace.iee.nagoyau.ac.jp/en/academic/course/overview.html



Students willing to participate in NUPACE, even if they are not nominated for a JASSO scholarship, should provide documentation proving that they are financially able to support themselves during the exchange period.

If you select “NO”, it is unnecessary to upload any documentation.

Section C: Study Plan


The content of the study plan depends on your status at Nagoya University.Make sure to read the details carefully.

Section D: Referee Information


Please provide the contact details of one faculty member who can provide NUPACE Office with a letter of recommendation.

This faculty member's specialisation should be related to the applicant's major field of study.

Webmail accounts are NOT acceptable. e.g.) Gmail, Yahoo mail, QQ mail, 123mail, etc.

Section D: Referee Information Flow Chart


The Applicant should provide the contact details of a referee through the NUPACE online application website.

NUPACE will send a request message to the provided e-mail address.

(The request mail includes a link and access code to the nomination form.)

The referee should access the recommendation form and submit it online.

*Before submitting the application, please notify your referee that a recommendation request e-mail will be sent to him/her from the NUPACE Office.

<Letter of recommendation submission deadlines>

- September Admission: 1st April

- April Admission: 1st November

Section E: Language Proficiency


Certificates not listed in this section are unacceptable.*

*Unacceptable documentation includes letters issued by the applicant’s home university, language teachers, etc.

Applicants who hold JLPT N1/N2 are also required to provide their scores.

Section F: Personal Data


If you are in the process of applying for a new passport, or renewing your current one, please select the upper option.

Section G: Uploading Required Documents


Graduate students are required to submit undergraduate academic records as well.

Section G: Uploading Required Documents


Refer to “Section E: Language Proficiency” above.

Are you willing to participate in NUPACE even if you are not nominated to a JASSO scholarship?

If YES: Provide documentation that proves you are financially able to support yourself.

If NO: It is unnecessary to upload any document.

If you are in the process of applying for a new passport, it is not necessary to upload any file.

Section H: Oath and Submission


After submitting your application, a confirmation e-mail will be sent to you.If this e-mail does not reach you, please contact the NUPACE Office.

For further enquires, please contact us.NUPACE Office: [email protected]
