A G E N D A WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE · struts would be prudent. An update on the Muggeridge pump project was given by the Drainage Manager. A further project team

DISTRIBUTION: Committee Members: His Worship the Mayor B A Carter D E Challis H van Eyk G Laurich B A Keane P Paterson B Pirie P Johnstone R D Young Council Rep: B A Gordon Councillors (alternates): J H Thorp D H Swales G R Leonard (observer) Staff: Ian McLeod Bruce Stephens Adrian de Laborde Council Secretary

A G E N D A WESTERN PLAINS DRAINAGE DISTRICT

COMMITTEE

DATE: Tuesday, 29 March 2016 TIME: 10.30am VENUE: Council Office Williams Street PAEROA

MEMBERS: B A Carter (Chairperson) D E Challis H van Eyk G Laurich B A Keane P Paterson B Pirie P Johnstone R D Young Cr B A Gordon J P Tregidga (Mayor)

FRED_n1511348_v1_WPDD_Agenda_-_29_March_2016 1

HAURAKI DISTRICT COUNCIL

WESTERN PLAINS DRAINAGE DISTRICT NOTICE IS HEREBY GIVEN THAT A MEETING OF THE WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 29 MARCH 2016 COMMENCING AT 10.30 AM

ORDER OF BUSINESS

1. APOLOGIES Pages 2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, The Chairman is to call for late items to be accepted.

3. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 23 FEBRUARY 2016 (1499866) 3

RECOMMENDATION

THAT the minutes of the meeting of the Western Plains Drainage District Committee held on Tuesday 23 February 2016 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES 5. DRAINAGE REPORT AND FINANCIAL REPORT TO FEBRUARY 2016 5

(1509597) 5.1 The Drainage Manager’s monthly report and financial report on the

operations of the Western Plains District Drainage Committee to February 2016 is attached.

RECOMMENDATION

THAT the monthly report and the financial report on the operations of the Western Plains District Drainage Committee to February 2016 be received.

6. GENERAL BUSINESS

The members are invited to comment on any general drainage issues of interest in their areas.

7. LATE ITEMS

1 Document Number: 1499866 Document Name: Western Plains Drainage District Minutes – 24 November 2015

HAURAKI DISTRICT COUNCIL

WESTERN PLAINS DRAINAGE DISTRICT MINUTES OF A MEETING OF THE WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 23 FEBRUARY 2016 COMMENCING AT 10.30 AM PRESENT Messrs B A Carter (Chairperson), D E Challis, H van Eyk, P Paterson,

B Keane, G Laurich, P Johnstone and Cr B A Gordon IN ATTENDANCE Cr Thorp, Mr I D McLeod (Drainage Manager), Mr B Stephens (Drainage

Overseer) and Ms C Black (Council Secretary) APOLOGIES There were no apologies. LATE ITEMS There were no late items. CONFIRMATION OF MINUTES MEETING HELD ON TUESDAY 24 NOVEMBER 2015 (1459531) RESOLVED

THAT the minutes of the meeting of the Western Plains Drainage District Committee held on Tuesday 24 November 2015 be taken as read and confirmed.

WPDD16/01 Keane/Laurich CARRIED MATTERS ARISING FROM THE MINUTES There were no matters arising. DRAINAGE REPORT AND FINANCIAL REPORT TO JANUARY 2016 (1495222)

The Drainage Manager’s monthly report and financial report on the operations of the Western Plains District Drainage Committee to January 2016 was presented. RESOLVED

THAT the drainage and financial report on the operations of the Western Plains District Drainage Committee to January 2016 be received.

WPDD16/02 Reid/Caddy CARRIED The Drainage report contained a report on the status and possible remedial works on the Mangawhero Stream flume. The report was presented for the information of members, and no decision on repairs or replacement is expected to be made in the immediate future. Any major

WPDD Agenda - 29 March 2016 Page 3

2 Document Number: 1499866 Document Name: Western Plains Drainage District Minutes – 24 November 2015

works will need to be signalled in the Long Term Plan. In the meantime repairs will be carried out on an as-needed basis, although some preventative maintenance works on replacing the bracing struts would be prudent. An update on the Muggeridge pump project was given by the Drainage Manager. A further project team meeting was scheduled for the Thursday following the Committee meeting. The Drainage Manager reported on the progress on the K2K section of the Hauraki Rail Train through the WPDD. Six tenders have been let for works to start on 11 March. There will be a construction period of 6-8 weeks. Most of the trail will be located on WRC stopbanks, but in the WPDD reach it will generally be on roadsides. Two bridges over the Karito and Hot Springs Canals will be placed on the same abutments as the road bridges. A short length of the Miranda North stopbank to provide a link to the private banks north of the WPDD boundary will be built on. GENERAL BUSINESS The members were invited to comment on any general drainage issues of interest in their areas.

• Don Challis commented on the falling dairy payout and the likelihood of reduced income to dairy farmers

• Harry van Eyk asked about the level of the Mahuta Drain stopbank • Brian Carter noted that the proposed drainage district tour in April should include an

inspection of the Mangawhero flume. The tour date was tentatively set for 26 April. The meeting closed at 11.45am. CONFIRMED B A Carter Chairperson 29 March 2016


Page 1 FRED_n1509597_v1_WPDD_Drainage_Manager_Report_Feb_2016

Report

To: Western Plains Drainage District Committee

From: Drainage Manager

Date: 21 March 2016

File reference: Document: 150 9597

Meeting date: 29 March 2016

Subject: WPDD Drainage Manager Report February 2016

Recommendation: THAT the report be received.

1.0 OPERATIONS

1.1 Chemical spraying

89.7 km of drains have been sprayed with land based gear. Drains sprayed by helicopter are yet to be entered into the database. The details are shown in the attached tables.

1.2 Machine cleaning 15.9 km of drains have been machine cleaned in the current year, including the Mangawhero debris trap. 300m of drain in Ngatea was machine cleaned.

1.3 Maintenance/Fencing/Culverts Routine maintenance items undertaken.

1.4 Pump operation Regular inspection runs were undertaken in this period. 107 pump hours were recorded in February. The summary for the 2015-16 year is attached. The total to the end of February of 8,783 hours is 85% of the annual average. Three man-hours were spent on weed screen cleaning in the month.

1.5 Floodgates No floodgate maintenance has been undertaken in the period.



1.6 Stopbanks No stopbank maintenance was undertaken in the month.

2.0 BYLAW APPROVALS

Bylaw approvals were granted in the period as follows:

2.1 Culverts: Nil 2.2 Other: Nil

3.0 SUBDIVISIONS COMMENTED ON

Subdivisions commented on during the period as follows: Nil

4.0 RAINFALL The table and graphs of the Ngatea Monthly Rainfall depths since 1993 is attached. The rainfall total for February was 167 mm which is the second highest February total since 1993. The total for the year to date is 867 mm, which is 122% of the annual average.

5.0 CAPITAL WORKS 5.1 Proposed Piping of Paul Leonard Drain

Work on the piping of the Paul Leonard Drain and creation of the swale channel is well advanced. The twin 900 mm diameter culverts at the entrance crossing has been completed and ‘Torrent’ flaps have been fitted. The major stormwater reticulation lines within Stage one of the development have been laid.

6.0 GENERAL 6.1 Proposed Muggeridge Pump Station

Waikato Regional Council Muggeridge Project team which includes HDC staff, has had discussions with the Department of Conservation (DoC) to attempt to gain their agreement to the proposals to allow a non-notified consent application. There are concerns with the long term sustainability of the Torehape Reserve due to the lowering of water tables in conjunction with the eventual settlement of the peat soils. At this stage WRC has put the consent application process on hold, pending further investigations and consultation with DoC. WRC is now considering widening the scope of the consent to include the eventual full catchment. Consequently the detailed design has also been suspended. It is possible that construction of the pumps may not now be completed until the 2017-18 season. Rates would not then be struck until the 2018-19 financial year.



The project team met with DoC staff at Hamilton in late January. The meeting included staff from Engineering Consultants AECOM who have undertaken the initial environmental effects of the pump construction and operation as it potentially affects the Torehape wetland reserve. Further study has been commissioned. The meeting agreed that a partnership approach between WRC and DoC is the right model to progress the project. An email and minutes of the Project Team meeting held on 25 February are attached. DoC staff have advised that they will no longer be a party to the proposed agreement, citing resourcing issues, and potential re-writing of their Conservation Management Strategy (CMS)due to their pending Hauraki Settlement. The email notes that if it can be proved that the pump operation has no impact on the Torehape Reserve, then DoC would not oppose the project. The work that AECOM has done to date indicates that this would be the case.

Ian McLeod Drainage Manager

STAFF CONTACT DETAILS Drainage Manager Ian (Mac) McLeod 07 862 5073 027 496 9558 email: [email protected] Drainage Overseer Bruce (Goldy) Stephens 027 281 6924 email: [email protected]



WESTERN PLAINS DRAINAGE DISTRICT Area No. 2

No Name Type LengthSpray Mechanical Clean

CommentsDate sprayed

Length sprayed

Date cleaned

Length cleaned

A 21 RESERVE B 690

A 24 PIPIROA-WAITAKARURU B 2855

A 33 DONAGHY B 820

A 36 HOPAI NORTH B 2340 2/02/2016 2340

A 37 FRENCH B 1050

A 43 PIPIROA ROAD STH B 2100

A 44 PIPIROA ROAD NTH B 1705

A 45 POUARUA WEST B 1425

A 47 FORESHORE CANAL O 10730

A 49 SETTLER EAST O 2350

A 50 SCOTT B 1160

A 51 SETTLER WEST O 2900

A 56 APPLETREE C 820

A 57 APPLETREE EXTN B 1775

A 61 MARTINOVICH B 820 2/02/2016 820

A 62 DALE ESTATE A 690

A 65 FACTORY A 1000

A 66 DONAGHY EXTN B 1290

A 67 COOPER B 570

A 72 MARTINOVICH PUMP FEEDER C 1415 11/02/2016 1415

A 80 STANFIELD A 530

A 84 BUCHANAN A 570

Total Drain length 39605 Total Drain

Sprayed 4575 Percentage sprayed 12% Total Drain

Cleaned 0 Percentage cleaned 0%






Length sprayed

Date cleaned

Length cleaned

A 29 RAWERAWE PUMP AREA C 4210 3/02/2016 4210

A 30 WESTERN INTERCEPTOR B 485 16/02/2016 485

A 31 DAVIDSON C 1750 9/02/2016 1750

A 32 DUCK CREEK C 1800 10/02/2016 1800

A 35 HOPAI SOUTH B 4020 2/02/2016 4020

A 38 NGATEA URBAN A A 2000

A 39 ORCHARD WEST NTH B 1515 10/02/2016 1515

A 40 ORCHARD WEST STH C 2295 9/02/2016 2295

A 41 PAUL-LEONARD C 1090 27/01/2016 700

A 42 PAUL WHARF A 295 2/02/2016 295

A 46 EQUALISER B 505

A 48 TOWN DRAIN C 1080

A 52 RIVER ROAD A 1330 26/01/2016 1330

A 53 RAWERAWE ROAD STH B 3280 2/02/2016 3280

A 54 RAWERAWE ROAD NTH B 2940 26/01/2016 2940

A 55 NGATEA URBAN B B 4000

A 58 NGATEA-PIPIROA WEST B 1100 26/01/2016 1100

A 59 NGATEA-PIPIROA EAST A 280 26/01/2016 280

A 60 NEATE A 725 10/02/2016 725

A 64 BOURKE B 935 9/02/2016 935

A 68 WHEELER B 1150 2/02/2016 1150

A 69 ROBINSON C 1920 15/02/2016 1920

A 70 SOUTHERN C 1220 15/02/2016 1220

A 71 PHILLIPS ROAD C 3530 4/02/2016 3530

A 75 PAUL-LEONARD EXTN A 1010 2/02/2016 900

A 76 JORDAN B 2190

A 79 DUCK CREEK EXTN B 705 10/02/2016 705

A 83 DUDLEY A 510 16/02/2016 510

A 85 FINLAY B 925

A 86 HAYWARD B 665 9/02/2016 665









Length sprayed

Date cleaned

Length cleaned

B 2 WILLOW B 935 B 3 BUCHANAN A 685 26/02/2016 685 B 4 WAIKUMETE ROAD EAST B 1760 24/02/2016 1760 B 5 UPPER MAHUTA C 1250 26/02/2016 1250 B 6 GUBB O 3170 26/02/2016 1170 B 7 ROUNTREE B 2630 22/02/2016 2630 B 8 SECTION 6 B 600 22/02/2016 600 B 9 WAIKUMETE C 3685 22/02/2016 3685 B 10 MCDONALD C 2735 25/02/2016 2735 B 11 THOMPSON C 2840 25/02/2016 2840 B 12 TOREHAPE NTH SIDE O 2950 23/02/2016 2950 B 26 WALKER-BOWEN B 1600 25/02/2016 1600

B 45 MAUKORO-CENTRAL NORTH B 1360

B 49 MAUKORO-CENTRAL SOUTH B 1360

B 50.1 POUARUA CANAL O 10180

B 50.2 POUARUA CANAL DESILT O 400

B 51 CARTER B 620 11/02/2016 620 B 52 RAILWAY CANAL C 1410 23/02/2016 1410 B 53 CENTRAL ROAD NTH B 1960 22/02/2016 1960 B 54 CENTRAL ROAD WEST B 1655 11/02/2016 1655 B 57 ORCHARD WEST NORTH B 1525 23/02/2016 1525 B 58.1

CENTRAL ROAD SOUTH WEST B 2325

B 59 CENTRAL ROAD SOUTH EAST B 1465 24/02/2016 1465

B 61 MUGGERIDGE EXT B 2300 B 62 HOPAI ROAD WEST NTH B 570 11/02/2016 570 B 63 HOPAI ROAD WEST STH C 2770 11/02/2016 2770 B 64 RAWERAWE ROAD NTH B 1380 23/02/2016 1380 B 66 PHILLIPS ROAD WEST B 1415 B 67 PHILLIPS ROAD STH A 345 4/02/2016 345 B 68 MUGGERIDGE B 1570 B 69 PUHUNGA ROAD WEST C 3170 B 70 HUGHES B 1600 B 71 HOPAI NORTH FEEDER C 1245 11/02/2016 1245 B 75 HOPAI SOUTH FEEDER C 3000 11/02/2016 3000 B 76 TOREHAPE NORTH 2 A 1950 24/02/2016 1950







No Name Type Length Spray Mechanical Clean


Length sprayed

Date cleaned

Length cleaned

B 13 TOREHAPE STH B 1630 B 14 COLLINS B 1945 24/02/2016 1945 B 15 COWDRAY B 420 24/02/2016 420 B 16 WAIKOURA O 6760 B 17 MCINDOE B 1480 B 18 KAIHERE ROAD NTH O 5610 B 19 KAIHERE ROAD STH B 2680 B 20 CENTRAL O 4300 B 58.2

CENTRAL SOUTH WEST B 2350

B 60 TOWNSHEND C 3420 B 72 TOREHAPE FEEDER B 1600 23/02/2016 1600 B 73 STITCHBURY B 2330 B 74 NGARUA ROAD B 1575 B 77 TOREHAPE SOUTH 2 A 965 24/02/2016 965

B 78 POUARUA ROAD WEST B 4590

B 79 TOREHAPE EQUALISER B 1225

B 80 KAIHERE RD STH EAST B 2690






WESTERN PLAINS DRAINAGE DISTRICT – PUMP RUNNING HOURS 2015-16 Western Plains DD Jul-15 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total AverageNo 5 Rawe Rawe East 56 50 120 0 1 0 0 5 232 280No 6 Ngatea 5 11 53 0 0 0 2 6 77 84No 7 Kaihere 76 147 228 0 0 0 0 0 451 538No 8 Torehape 20 76 143 0 0 0 0 0 239 350No 9 Phillips Road 49 92 225 109 0 0 0 0 475 398No 11 Robinson 9 12 41 0 0 0 0 2 64 162No 12 Julians 115 113 152 0 3 0 0 0 383 213No 17 Pouarua No 1/1 161 84 124 0 0 0 0 0 369 760

Pouarua No 1/2 220 275 287 37 8 0 0 0 827 567No 18 Stitchbury 0 42 117 0 0 0 0 2 161 168No 21 Appletree/1 133 0 164 0 1 0 0 24 322 471

Appletree/2 0 0 26 0 0 0 0 0 26 391No 22 Paul Leonard 12 14 38 0 3 0 0 4 71 120No 23 Ngarua Central 52 80 203 13 2 0 0 4 354 293No 24 Mangawhero/1 29 53 234 0 2 0 3 0 321 537

Mangawhero/2 112 139 251 20 0 0 1 0 523 608No 25 Waikaka North 37 51 85 14 3 0 0 2 192 281No 26 Waikaka South/1 1 24 72 1 0 0 0 3 101 514

Waikaka South/2 110 130 148 48 16 0 3 10 465 490No 27 Pouarua No 2/1 42 35 138 0 0 0 0 0 215 270

Pouarua No 2/2 70 116 222 32 11 0 0 0 451 300No 29 Rawe Rawe West 79 100 179 17 18 0 74 0 467 494No 70 Miranda/1 225 198 198 7 8 0 0 0 636 453

Miranda/2 40 34 97 0 0 0 0 0 171 483No 73 Hopai West/1 61 62 157 11 14 0 5 14 324 361

Hopai West/2 62 74 115 11 17 0 5 20 304 287No 74 Martinovich/1 35 37 66 13 6 0 10 5 172 153

Martinovich/2 39 41 59 14 6 0 11 5 175 165No 75 Central North/1 46 8 52 20 0 0 1 0 127 95

Central North/2 10 0 75 0 2 0 0 1 88 571906 2098 4069 367 121 0 115 107 0 0 0 0 8783 10344

21 Stations 85%30 Pumpsets

Capacity m3/s

1.1

0.6

0.3

1.0

0.6

0.3

0.3

0.8

0.8

0.8

0.4

0.4

1.1

1.7

1.7

1.7

1.1

1.0

1.0

1.7

1.7

1.0

0.4

0.4

1.0

1.0

0.5

0.5

0.5

0.5

25.9

0 200 400 600 800 1000 1200

Rawe Rawe East

Ngatea

Kaihere

Torehape

Phillips Road

Robinson

Julians

Pouarua No 1/1

Pouarua No 1/2

Stitchbury

Appletree/1

Appletree/2

Paul Leonard

Ngarua Central

Mangawhero/1

Mangawhero/2

Waikaka North

Waikaka South/1

Waikaka South/2

Pouarua No 2/1

Pouarua No 2/2

Rawe Rawe West

Miranda/1

Miranda/2

Hopai West/1

Hopai West/2

Martinovich/1

Martinovich/2

Central North/1

Central North/2

WPDD Pump hours 2015-16

Jul-15 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun



WESTERN PLAINS DRAINAGE DISTRICT, ANNUAL PUMP RUNNING HOURS

0

5,000

10,000

15,000

20,000

25,000

1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16

WPDD Annual pump hours

Annual Hours Average Annual pump running hours 5 year moving average

ANNUAL PUMP RUNNING HOURS, ALL DISTRICTS

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Annual pump hours, all land drainage districts

Annual Hours to 30 JuneAverage annual hours



Ngatea Monthly Rainfall Haywards Road (to 1999). HDC Depot (2000 on)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals1993 36.0 28.5 95.0 50.0 123.0 181.5 8.0 111.0 58.0 37.0 100.0 28.5 8571994 81.0 47.5 51.5 64.0 78.0 116.0 155.0 100.5 153.0 112.5 30.0 26.5 10161995 37.0 71.0 196.5 245.5 88.5 181.0 203.5 74.0 73.0 94.0 136.5 128.5 15291996 29.5 89.5 88.5 227.5 82.0 166.5 137.5 147.0 149.0 34.0 72.5 222.0 14461997 4.5 51.0 195.0 58.0 97.5 138.5 64.5 65.5 221.5 61.0 39.0 49.0 10451998 12.0 97.0 67.0 48.0 56.5 97.0 299.0 104.0 48.0 100.0 85.0 89.0 11031999 81.0 28.0 81.0 91.0 45.0 94.5 142.0 132.0 88.0 53.0 206.5 109.5 11522000 60.0 11.5 52.5 171.0 85.0 75.5 154.5 114.0 97.5 48.0 96.5 79.0 10452001 16.5 156.5 49.0 169.0 165.5 50.0 74.5 121.0 47.5 134.0 114.0 177.0 12752002 117.0 39.5 50.5 62.0 61.0 168.5 135.0 79.0 75.5 73.0 34.5 54.0 9502003 110.0 105.0 102.0 134.0 73.0 124.5 101.5 58.5 155.0 107.0 36.5 111.5 12192004 98.5 230.0 11.5 21.0 175.5 106.5 120.5 112.0 119.0 80.0 56.0 130.5 12612005 30.5 32.0 32.5 7.0 147.5 118.0 152.5 59.0 87.0 145.5 65.5 107.0 9842006 37.0 47.5 34.5 120.0 82.0 86.0 76.0 108.0 57.0 90.5 64.0 36.0 8392007 56.0 27.0 146.0 45.0 41.0 92.0 281.0 95.0 68.5 76.0 40.0 53.0 10212008 2.0 35.0 40.5 146.5 71.0 152.5 253.0 166.0 52.0 94.0 47.0 61.0 11212009 59.0 120.0 30.0 72.0 91.0 150.0 124.0 91.0 85.0 119.0 35.0 81.0 10572010 63.0 4.0 13.0 44.0 139.0 230.5 90.0 229.0 146.0 18.0 28.0 62.0 10672011 270.0 9.0 172.0 85.0 101.0 110.0 127.0 57.0 74.0 76.0 15.0 157.0 12532012 63.0 82.0 130.0 39.0 111.0 52.0 179.0 130.0 85.0 69.0 71.0 64.0 10752013 2.0 17.0 23.0 128.0 162.0 117.0 48.0 122.0 133.0 41.0 104.0 96.0 9932014 41.0 8.0 35.0 98.0 42.0 237.0 109.0 110.0 137.0 73.0 50.0 72.0 10122015 10.0 44.0 79.0 114.0 136.0 59.0 121.0 185.0 96.0 51.0 125.0 19.0 10392016 103.0 167.0 270Ave. 59 64 77 97 98 126 137 112 100 78 72 88 1109Max 270 230 197 246 176 237 299 229 222 146 207 222 1529Min. 2 4 12 7 41 50 8 57 48 18 15 27 839

0

50

100

150

200

250

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Current year compared to average (1993-2012)

0

20

40

60

80

100

120

140

160

180

200


Current year compared to average (1993-2014)

0

200

400

600

800

1000

1200


Ngatea Rainfall Annual accumulation



Meeting: Muggeridges Project Steering Group Meeting

Time/Date: 1:30-2:30pm, 25 February 2016

Where: Hauraki District Council Chambers

Attendees: Graeme Osborne, Langley Cavers, Ian McLeod, Ghassan Basher, Mohammed Hassan, Natalie Young, Karen Botting, Marina van Steenbergen

Apologies: Bruce Peploe (phone cut out)

# Agenda Item Notes Actions

1 Torehape Wetland Management Plan

DOC have pulled out of the Torehape Wetland Management Plan Project; • Very disappointing • DOC have cited capacity and capability issues

around supporting this work. • DOC also stated that they wouldn’t sit around the

table without iwi – wasn’t clear whether this would mean waiting until Hauraki Settlement

- In response to this comment Natalie told Gemma that the intention was never to proceed without iwi but there was recognition that this may be difficult timing for them and that we would work with them in whatever capacity they saw fit.

• Gemma has moved position within DOC and Avi Holzapfel and David Speirs will be the key contacts for this project.

• Clare is meeting with David Speirs on Friday 4/3/16. Natalie will prepare a briefing paper for Clare and get a better understanding of rationale and way forward.

• Wait to hear back from Clare following her meeting and then decide on approach.

• If David is open to proceeding with the plan then we will prepare a proposal for DOC. Natalie has sourced some funding to help with the set up of this project and there is potential for further funding in coming years through the Regional Plan Change for investigations etc. We would be asking for staff time only from DOC in this financial year.

• Draft MOU has been prepared. • Torehape is an asset for the community. • Pouarua Farms/Iwi are conflicted – land use and

protection of ecological assets.

Natalie to prepare a briefing paper for Clare for meeting with David Speirs.

2 Resource Consent Process

• Proceed with applying for a consent this financial year.

• AECOM are indicating that the effects from Muggeridges on Torehape will be less than minor.

• Monitoring will be required in excess of the proposal from AECOM.

• Best outcome for all parties would have been to work together on the Torehape Wetland Management Plan.



• If RUD award it without it being notified then DOC

would appeal it and it would be a judiciary review – then DOC would have to prove that the model was wrong.

• Engage with RUD staff - at staff level and higher. 3 AECOM Proposal • Gemma White (DOC) has written and raised

concerns about the Stage 2 Proposal. • Rebecca Eivers (WRC) has also raised some

concerns. • John Male has provided a response to Gemma

and Rebecca’s queries. • A response to Gemma’s letter will be sent back to

Gemma. • We will get the work by AECOM peer reviewed. • Agreement from Steering Group to proceed with

the Stage 2 proposal from AECOM. • Need to progress the consent application in

parallel - AEE - Steering Group agreed to proceed to consent.

Natalie to circulate John Male’s response. Natalie to write letter of response to Gemma addressing her concerns. Natalie and Ghassan to meet with Rebecca to work through issues. Natalie to complete contract for AECOM Stage 2 work. Natalie and Ghassan to discuss progressing the consent application with AECOM and get proposal from them.

4 Risk to Project Costs • WRC has commissioned BECA to prepare a report on the cost increases for construction projects. WRC Tender prices have been coming back significantly over the engineers estimate.

• A copy of the BECA report was provided to HDC. • The BECA report indicates that the market will

peak in 2018-2020 – this coincides with the planned construction time for Muggeridges.

• HDC’s recent experience with the tenders for the water treatment plant they are building has found that the price has come back 15% under the engineers estimate.

• Decision made to flag the costs as a risk but understand that we can’t make a decision on it yet.

• Need to indicate to stakeholders that there is a risk to the costs and keep them in the loop. But do not want to alarm them at this stage.

• Update to be provided to Councillors Husband and Vercoe and Robert Hicks.

• HDC to give an update at the next drainage meeting about potential price pressures.

Natalie and Karen to provide update to councillors Ian to provide an update at the next drainage meeting.



Action

Date Action required... Who Complete

1. 25/02/16 Natalie to provide Clare with a briefing paper for meeting with David Speirs by 4/03/16

Natalie Young

2. 25/02/16 Natalie to circulate John Male’s response to queries from DOC to Steering Group

Natalie Young

3. 25/02/16 Natalie to write letter of response to Gemma addressing her concerns.

Natalie Young

4. 25/02/16 Natalie and Ghassan to meet with Rebecca to work through issues.

Natalie Young

5. 25/02/16 Natalie to prepare contract for AECOM Stage 2 work.

Natalie Young

6. 25/02/16 Natalie and Ghassan to discuss progressing the consent application with AECOM and get proposal from them.

Natalie Young

7. 25/02/16 Natalie and Ghassan to discuss progressing the consent application with AECOM and get proposal from them

Karen Botting & Natalie Young

8. 25/02/16 HDC to provide update to next Drainage Meeting Ian McLeod



Email from Natalie Young, Project Manager for the Muggeridge Pump 16 March 2016 Hi Attached are the minutes from our meeting on the 25/02/16 at HDC. I apologise for the delay in getting these out :-/ I have also attached the response from John Male (AECOM) to the feedback from Gemma White (DOC) and Rebecca Eivers (WRC) as promised in the meeting. At Clare’s meeting with David Speirs (DoC) on 4/3/16 they discussed Muggeridges and the Torehape Wetland Management Plan. David’s reasoning for their inability to be involved in the Torehape Wetland Management Plan at this time was that they were expecting the Hauraki Settlement in the next couple of months and that this would major implications for their CMS. It is expected that they will need to be rewrite a significant part of their CMS as a result and so they don’t want to put time into work that may need to be overridden or redone. David was clear that if we could prove that Muggeridges has no impact on the Torehape then they would not object against the project.

• The work that AECOM are doing at the moment will give us this information. If you have any queries please let me know. Thanks Natalie Natalie Young | Project Manager Integrated Catchment Management Waikato Regional Council



Western Plains Drainage DistrictFinancial Report for 8 months to 29 February 2016

Item Total Budget Budget YTD Actual YTD VarianceActual % of YTD

BudgetActual % of

Total Budget

DRAINAGE OPERATIONSVegetation ControlArea 1 13,500 4,500 2,748 1,752 61% 20%Area 2 10,000 3,498 3,189 309 91% 32%Area 3 13,250 4,418 3,492 926 79% 26%Area 4 16,100 5,368 5,239 129 98% 33%Area 5 9,600 3,200 3,091 109 97% 32%Area 6 12,300 4,187 3,381 806 81% 27%TOTAL 74,750 25,171 21,140 4,031 84% 28%

Mechanical CleaningArea 1 14,000 6,100 400 5,700 7% 3%Area 2 10,400 6,240 10,140 (3,900) 163% 98%Area 3 13,800 5,940 420 5,520 7% 3%Area 4 16,700 13,360 10,878 2,482 81% 65%Area 5 10,000 5,885 1,885 4,000 32% 19%Area 6 12,800 5,120 4,970 150 97% 39%TOTAL 77,700 42,645 28,693 13,952 67% 37%

Maintenance/Fencing/CulvertsArea 1 860 0 0 0 0%Area 2 860 576 539 37 94% 63%Area 3 860 576 250 326 43% 29%Area 4 860 576 457 119 79% 53%Area 5 860 576 100 476 17% 12%Area 6 860 576 700 (124) 122% 81%TOTAL 5,160 2,880 2,046 834 71% 40%TOTAL DRAIN MAINTENANCE 157,610 70,696 51,879 18,817 73% 33%

PumpsGeneral 15,140 10,096 11,545 (1,449) 114% 76%WPDD Pumps 110,200 71,986 48,733 23,253 68% 44%TOTAL 125,340 82,082 60,277 21,805 73% 48%

Floodgates (D) 13,979 6,448 8,823 (2,375) 137% 63%TOTAL 13,979 6,448 8,823 (2,375) 137% 63%

Stopbanks(D) Tributary Banks 0 0 0 0TOTAL 0 0 0 0

OtherWeather Events 3,000 2,000 5,200 (3,200) 260% 173%Business Unit Charge Allocation 0 0 0 0Asset Liaison 4,000 2,664 1,757 907 66% 44%Data Collection 0 0 28 (28)Data Maintenenance 4,072 2,712 0 2,712 0% 0%Design 0 0 0 0Drain Inspection 7,500 5,000 3,584 1,416 72% 48%Pump Operation 0 0 385 (385)Rates 0 0 0 0Appointed Member Expenses 0 0 0 0Meeting Expenses 4,500 2,250 1,463 787 65% 33%Insurance 3,000 3,000 3,296 (296) 110% 110%TOTAL 26,072 17,626 15,713 1,913 89% 60%TOTAL OPERATING 323,001 176,852 136,693 40,159 77% 42%



OverheadsOverheads 101,643 67,760 67,762 (2) 100% 67%TOTAL 101,643 67,760 67,762 (2) 100% 67%

DepreciationDepreciation (D) 93,300 62,200 62,200 0 100% 67%Depreciation (P) 0 0 0 0TOTAL 93,300 62,200 62,200 0 100% 67%

InterestInterest (D) (51,857) (34,568) (34,568) 0 100% 67%TOTAL (51,857) (34,568) (34,568) 0 0%

TOTAL EXPENDITURE 466,087 272,244 232,087 40,157 85% 50%


BudgetActual % of

Total Budget

FLOOD PROTECTION OPERATIONS

Floodgates (F1) 3,060 2,040 840 1,200 41% 27% (F2) 1,080 720 0 720 0% 0%TOTAL 4,140 2,760 840 1,920 30% 20%

Stopbanks(F1) Waitak Stm Left Bank 600 300 0 300 0% 0%(F1) Foreshore 0 0 0 0(F1) Miranda 500 250 572 (322) 229% 114%(F1) Karito/Hill Catchment 0 0 0 0(F2) Maukoro Left Bank 0 0 0 0(F2) Waitak Stm Right Bank 2,100 1,050 0 1,050 0% 0%(F2) Gubbs Outlet Bank 0 0 0 0TOTAL 3,200 1,600 572 1,028 36% 18%

DepreciationDepreciation (F1) 35,400 23,600 23,600 0 100% 67%Depreciation (F2) 15,200 10,136 10,136 0 100% 67%TOTAL 50,600 33,736 33,736 0 100% 67%

InterestInterest (F1) (31,826) (21,216) (21,216) 0 100% 67%Interest (F2) 0 0 0 0TOTAL (31,826) (21,216) (21,216) 0 100% 67%

TOTAL FLOOD PROTECTION 26,114 16,880 13,931 2,949 83% 53%




BudgetActual % of

Total Budget

NGATEA URBAN STORMWATER

Vegetation Control 2,000 1,665 798 867 48% 40%

Mechanical Cleaning 2,000 0 825 (825) 41%

Maintenance/Fencing/Culverts 2,300 1,536 1,869 (333) 122% 81%

TOTAL DRAIN MAINTENANCE 6,300 3,201 3,492 (291) 109% 55%

PumpsNo. 6 Ngatea Town 1,000 664 159 505 24% 16%No. 2 Paul Leonard 900 600 369 231 62% 41%TOTAL 1,900 1,264 528 736 42% 28%

SW ReticulationReticulation Maintenance 4,732 3,152 1,087 2,065 34% 23%TOTAL 4,732 3,152 1,087 2,065 34% 23%

FloodgatesFloodgates 360 240 0 240 0% 0%TOTAL 360 240 0 240 0% 0%

OtherWeather Events 1,200 800 0 800 0% 0%Routine Inspections 0 0 0 0Asset Liaison 2,300 1,536 847 689 55% 37%Consent Monitoring 1,960 1,960 169 1,791 9% 9%Data Collection 0 0 19 (19)Data Maintenenance 1,094 728 0 728 0% 0%Design 611 408 0 408 0% 0%Drain Inspection 2,490 1,656 847 809 51% 34%Mowing 1,200 840 3,488 (2,648) 415% 291%Rates 12,000 0 0 0 0%Meeting Expenses 120 0 231 (231) 193%Insurance 4,000 4,000 2,242 1,758 56% 56%TOTAL 26,975 11,928 7,843 4,085 66% 29%TOTAL OPERATING 40,267 19,785 12,950 6,835 65% 32%

OverheadsOverheads 25,738 17,160 17,158 2 100% 67%TOTAL 25,738 17,160 17,158 2 100% 67%

DepreciationDepreciation (SW) 64,400 42,936 42,936 0 67%TOTAL 64,400 42,936 42,936 0 100% 67%

InterestInterest (SW) 9,792 6,528 6,528 0 67%TOTAL 9,792 6,528 6,528 0 100% 67%

TOTAL EXPENDITURE 140,197 86,409 79,572 6,837 92% 57%

Opening Reserve Balance as at 1 July 2015 + Drainage Rates - Operating Exp + Depreciation +/- Interest - Capital = Closing Bal(incl Council 15%) (incl DiSP)

Western Pla ins 'D' 999,312 544,720 266,655 62,200 34,568 53,000 1,321,145 Western Pla ins 'F' 423,610 152,952 35,147 33,736 21,216 125,000 471,367 Ngatea Stormwater (147,010) 154,122 73,044 42,936 (6,528) 54,000 (83,524)



WESTERN PLAINS DRAINAGE DISTRICT WOKS AREAS and PUMP LOCATIONS




Documents

A G E N D A WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE · struts would be prudent. An update on the Muggeridge pump project was given by the Drainage Manager. A further project team