A G E N D A Operational Services & Policy Work Session

A G E N D A

Durham Public Schools Board of Education Operational Services & Policy Work Session

October 13, 2016 Fuller Administration Building, 511 Cleveland Street, Durham, NC

4:30 PM

1. Call to Order 5 min.

2. Moment of Silence 5 min.

3. Agenda Review and Approval 5 min.

4. Operational Services & Policy Work Session Meeting Minutes 5 min.

• September 8, 2016

5. Public Comment 15 min.

6. Financial Servicesa. Budget Resolution (FY 2016-17) 10 min. b. 2017-18 Budget Priorities/Guiding Principals 10 min. c. FY 2016-17 Budget Calendar 10 min.

7. Operational Servicesa. Githens Middle School & School of Creative Studies - Bids for 10 min.

Gym Bleacher Replacement

8. Board Itemsa. Policy Series 9000 – Facilities 20 min. b. N.C. School Boards Association Policy Revisions and Updates 30 min.

9. Follow-Up Items 5 min. 2 hr. 10 min.

10. Adjournment

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Date: October 13, 2016

Durham Public Schools Operational Services & Policy Work Session

PRECIS

Agenda Item: Operational Services & Policy Work Session Minutes

Staff Liaison Present: Phone # 560-3831

Main Points: Administration is presenting the attached draft meeting minutes for consideration and approval:

• September 8, 2016

Fiscal Implications: None

Purpose

Information Discussion Action Consent

Reviewed by: Finance ____________ Attorney __________

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MINUTES

Operational Services & Policy Work Session Durham Public Schools Board of Education

September 8, 2016 The Operational Services and Policy Work Session of the Durham Public Schools Board of Education held a meeting on Thursday, September 8, 2016 at 4:32 p.m. in the Board Room of the Fuller Building, 511 Cleveland Street, Durham, NC. Board Members Present Matt Sears, Chair; Xavier Cason, Vice-Chair; Steve Unruhe, Natalie Beyer, Mike Lee and Minnie Forte-Brown. Administrators Present Dr. Bert L’Homme, Superintendent; Hugh Osteen, Deputy Superintendent of Operational Services; Dr. Stacey Wilson-Norman, Deputy Superintendent of Academic Services; Dr. Deborah Pitman, Assistant Superintendent of Specialized Services Jon Long, Executive Director of Construction & Capital Planning, and William Sudderth, Chief Communications Officer. Attorney Present Ken Soo Call to Order/Moment of Silence Mr. Cason called the meeting to order and a moment of silence was observed. Agenda Review and Approval Ms. Beyer made a motion to move Item 10 (Closed Session) to follow item 5 (Public Comment) on the agenda. She stated that FERPA is the sole reason for Closed Session. The motion was seconded by Mr. Sears and approved unanimously. Minutes Review Mr. Sears made a motion to approve the minutes as presented; seconded by Mr. Unruhe. The motion was adopted. General Public Comment Ms. Jackie Wagstaff –Expressed concerns regarding the school board vacancy requirements. Dr. Keith Faust – Expressed concerns about school board vacancy requirements. Dr. L. Allison – Concerned about the policy and process for closed sessions and remote sessions. 2007 Bond Transfers Public Comment: Dr. Keith-Foust – Concerned about the criteria for bond projects.

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Mr. Long stated that in order to complete the efforts of the 2007 Bond, the administration continues to transfer funds as needed to close some projects and open or expand others. Mr. Long provided a capital project ordinance list to reflect budget adjustments for specific projects. Board members had a discussion. Mr. Sears made a motion to approve this item, seconded by Mr. Unruhe; motion passed unanimously. Staff Development Center & R.N. Harris Elementary – Bids for HVAC Controls Replacement Mr. Long indicated that the 2007 Bond Funds will provide for the replacement of the HVAC controls at the Staff Development Center and R.N. Harris Elementary. He shared that bids were received from three qualified bidders and the lowest responsive bidder is CMS Controls for $211,505. Mr. Long reviewed the owner-contractor agreement with the administration. Mr. Long stated that information regarding preferred brand alternates were not included in the contract. He indicated that this information will be provided in the contract for the full board meeting. Board members had a discussion. Mr. Sears made a motion to place this item on the action agenda with the additional preferred brands information added to the contract; seconded by Mr. Unruhe; motion passed unanimously. Review of Local Annual Capital Planning Mr. Osteen shared that the funding allocation from the county includes an annual allotment of capital funds. He stated that the amount of capital funding has been $1,370,000 for a number of years and is not adequate to meet the needs of the school district. Mr. Osteen suggested establishing a small committee or task force to study the needs and funding levels of the district. He recommended including county counterparts on this task force. Board members had a discussion and by consensus agreed that a small task force would be beneficial in determining a target for annual capital funding. Mr. Osteen indicated that this item was presented for information only. Policy Series 9000 – Facilities The North Carolina School Board Association (NCSBA) recently provided revisions impacting Policy 9000 Series. Administration presented the following policies for review:

• Policy 9000 – Planning for Facility Needs • Policy 9010 – Site Selection • Policy 9020 – Facility Design • Policy 9030 – Facility Construction • Policy 9110 – Use & Selection of Architects, Engineers, Surveyors, and Construction

Managers at Risk

Board members had a discussion. Mr. Lee made a motion to place the policies on the consent agenda; seconded by Mr. Unruhe; motion passed unanimously. Policy 2302 - Remote Participation in Board Meetings Public Comment: Ms. Wagstaff – Oppose Policy 2302. Dr. Keith-Faust – Oppose Policy 2302.

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Dr. L. Allison – Oppose Policy 2302. Dr. Pitman led a presentation regarding Remote Participation in Board Meetings. Board members had a discussion. It was noted that there were already parameters in place concerning board members participation in meetings and that a policy was not needed at this time. No action was required. Community Engagement Compass Dr. L’Homme shared that DPS will partner with Community Engagement Compass on a strategic plan effort to build ongoing, trusting relationships that bridge the gap between classroom and the community and lead to improved outcomes for students. He stated that this partnership will allow the district to begin the initial assessment work that will develop into a community focused strategic plan. Dr. L’Homme stated that The New Teacher Project (TNTP) will work at every level of the school system to create engaging classrooms, focused schools, and strategic school systems and states. Dr. L’Homme indicated that this initiative is being funded solely by the Kenan Charitable Trust. Ms. Leticia de la Vara ; TNTP partner, and Mr. Westley Bayas, project manager shared more information regarding this initiative. Presenters indicated that once the diagnostic has been completed, the district will receive reports summarizing the major takeaways and recommendation of the next steps. Board members had a discussion. This item was presented for information. Immigration and Refugee Children Update Dr. Pitman stated that the district has seen an increase in the number of unaccompanied children from Central America. Dr. Pitman shared that the district has approximately 4650 students who qualify for ESL services and indicated that the district is outgrowing its current space. She shared that the district is working with community partners to provide resources such as academics interventions, social/emotional support and wraparound services to assist students. Dr. Pitman provided a timeline of actions and supports available for ESL students. She stated that more comprehensive English Language Learners (ELL) data will be provided in January 2017. Dr. L’Homme indicated that he will provide an overview to principals regarding guidance to schools on immigration enforcement actions and will request principals to share this information at staff meetings. Dr. L’Homme indicated that the administration will also update counselors, social workers and teachers. Board members had a discussion. This item was presented for information. Having no further business, Mr. Sears adjourned the meeting at 6:25 p.m. ___________________________________________________ Committee Chair

_________________________________________________ Hugh Osteen, Deputy Superintendent of Operational Services

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PRECIS Agenda Item: Budget Resolution (FY 2016-2017)

Staff Liaison Present: Aaron J. Beaulieu Phone # 560-3544 Paul D. LeSieur 560-3635

Main Points:

• This document is required by the North Carolina General Statues, Article 31, 115C-425 – “Annual Balanced Budget Resolution”. Each local school administrative unit shall operate under an annual balanced budget resolution adopted and administered in accordance with this article. A budget resolution is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations.

Administration submits the 2016-2017 Budget Resolution for action. Fiscal Implications: None Purpose


Reviewed by: Finance __________ Attorney __________

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Budget Resolution

FY 2016-17

Aaron Beaulieu, Chief Financial Officer Paul LeSieur, Director of Budget

Operational Services & Policy Work Session October 13, 2016

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Background

• This document is required by the North Carolina General

Statues, Article 31, 115C-425 – “Annual Budget Resolution” • Superintendent’s Message – Two Challenges

> We must accelerate student achievement > We must place DPS on a sustainable financial footing

• Projected very little growth for DPS and approximately 660

student growth for charter schools

• New money request for charter school growth, mentors and fixed cost

• Budget increases for certified and classified salary increases and cost of salary increases on supplement cost

• Budget reductions to central services

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1. The Budget for Durham Public Schools stands at $ 407,655,153.91 for Fiscal year ending June 30, 2017.

2. The following is the budget by fund FY 16-17 Budget Resolution :

FY 2016-17Budget Resolution %

1 State 198,562,881.47 48.7%2 Local 141,859,083.00 34.8%3 Federal 26,343,315.62 6.5%4 Capital Outlay 15,784,892.46 3.9%5 Child Nutrition 17,139,923.00 4.2%6 Grant 7,965,058.36 2.0%

Total 407,655,153.91 100.0%

3. The following is the budget by expense purpose FY 16-17 Budget Resolution :

FY 2016-17Budget Resolution %

5000 Instructional Services 279,011,463.50 68.4%6000 System Wide Support Services 68,064,240.78 16.7%7000 Ancillary Services 21,041,493.85 5.2%8000 Non-Programmed Services 24,153,220.76 5.9%9000 Capital Outlay 15,384,735.02 3.8%

Total 407,655,153.91 100.0%

Passed by majority vote of the Board of Education of Durham Public Schools on this 13th day of October, 2016.

Adopted this_________________________________________________ day of _______________, 2016.

_______________________________________________________________________________________

DURHAM PUBLIC SCHOOLS2016-17 BUDGET RESOLUTION

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Note : 2008-09 through 2016-17 are based on the 20 day numbers for DPS and Charter Schools.

DURHAM COUNTY STUDENT GROWTH

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017TOTAL ADM 34000 34250 35091 35708 36581 38080 38987 39448 39686DPS ADM 31050 31250 32000 32369 33072 33296 33750 33501 33275 Charter ADM 2950 3000 3091 3339 3509 4784 5237 5947 6411

34000 34250 35091 35708 3658138080 38987 39448 39686

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

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Historical Look at Unassigned Fund BalanceLocal Current Expense

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Purpose Revenues Amount Percent

4110 County Appropriation 126,112,636.00$ 88.90%4111 City Revenue for Holton 190,927.00 0.13%4410 Fines and Forfeitures 1,500,000.00 1.06%4450 Interest Earned on Investments 168,000.00 0.12%4910 Fund Balance Appropriated 7,677,109.00 5.41%

Special Revenues 6,210,411.00 4.38%

Total Revenue 141,859,083.00$ 100.0%


LOCAL FUND REVENUES

88.90%

0.13%

1.06% 0.12%5.41% 4.38%

County Appropriation City Revenue for Holton Fines and Forfeitures

Interest Earned on Investments Fund Balance Appropriated Special Revenues

Board Approved

Committed Fund Balance

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Purpose Revenues Amount Percent4

3200 State Bond Proceeds 2,042,954.10$ 12.94%3200 State- LEA Financed Bus Purchase 255,548.00 1.62%4110 County Appropriation 1,480,000.00 9.38%4490 Misccellaneous Revenues 450,000.00 2.85%4810 Local Bond Proceeds 9,476,390.36 60.03%4910 Fund Balance Appropriated 2,080,000.00 13.18%

Total Revenue 15,784,892.46$ 100.0%


CAPITAL OUTLAY FUND REVENUES

12.94%

1.62%

9.38%

2.85%

60.03%

13.18%

State Bond Proceeds State- LEA Financed Bus Purchase County Appropriation

Misccellaneous Revenues Local Bond Proceeds Fund Balance Appropriated

Board Approved

Committed Fund Balance

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Questions

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2017-18 Budget Priorities/Guiding Principles

• Provide funding that directly impacts our students and teachers. • Moving forward DPS is dedicated to provide the principle of social justice and equity. • Collect feedback from stakeholders and community on budget priorities. • Monitor DPS and Charter School enrollments. • Provide accurate projections of student membership. • Implement a salary study to determine fairness and equity in the pay levels of all positions

across the district. • Develop certified salary schedule that moves our teachers to the national average,

competes with neighboring counties and provides annual compensation increases. • Implement classified salary increases and develop a salary schedule that allows for annual

step increases and strives to provide a cost of living increase. • Continue the implementation of the extra-curricular supplement schedule changes.

• Review current staffing formulas across the district and continue our investment in

classroom teachers and staff.

• Review current non-salary allotments to individual schools. • Review all fees being charged across the district and explore implementing new fees on a

sliding scale for programs above and beyond the standard. • Reduce the dependency on committed fund balance to cover salary and benefits.

• Review all contracts within the district for appropriateness and potential savings.

• Review all operational expenditures to maximize efficiency and potential savings.

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August • Budget Amendment #3 presented for 2015-16. August • Zero-Based Budget Committee Meeting. August/September • Review and analyze 2016-17 first month membership (20-day ADM). September • Zero-Based Budget Committee Meeting October • FY 2016-17 Budget Resolution, appropriation of fund balance, budget priorities and budget calendar.

October • Zero-Based Budget Committee Meeting. October • Review and changes to allotment formulas. October • Review 2015-16 vendor history. October • Review program and department budgets. November • Zero-Based Budget Committee Meeting. December • 2015-2016 Comprehensive Annual Financial Report presented at BOE meeting.

December • Zero-Based Budget Committee meeting. December • Program and Department Budgets with new money request submitted. January • Student projections by schools finalized so that staffing allocations can be projected (without magnet adjustments).

January • Zero-Based Budget Committee Meeting. February • First Draft of FY 2017-18 Superintendent’s Proposed Budget presented to BOE.

February • Budget Amendment #1 for 2016-17 presented and a projection of current budget balances.

February • Staff will review and prepare related board materials. February • Zero-Based Budget Committee Meeting. March • BOE work session to present Proposed Budget for FY 2017-18. March • Public Hearing and BOE work session. March • BOE Adopts the FY 2017-18 Budget. March • Board of Education approved Budget submitted to County by March 1, 2017. March • Projected school enrollments provided to schools with magnet adjustments. March • Planning allotments for staffing and non-salary will be provided to schools. March • Budget Amendment #2 for 2016-17 presented and a projection of current budget balances.

March • Zero-Based Budget Committee Meeting. April • Zero-Based Budget Committee Meeting. May • Zero-Based Budget Committee Meeting. May • Board of Education’s Budget due to Commissioners per General Statute by May 15, 2017.

June • Joint meeting with Commissioners. Date TBD. June • Interim Budget Resolution presented for FY 2017-18 Budget.

FY 2016–2017 Budget Calendar (Budget Activities during FY 2016-17 to Prepare Budget for FY 2017-18)

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FY 2016‐2017

BUDGET RESOLUTION

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2016-17 BUDGET RESOLUTION Table of Contents

Section Page

Section 1 –General Statute/ Budget Terminology 1 General Statute 2-4

Budget Terminology 5-11 Budget Overview - Sources of Funding Flowchart 12

Section 2 – Budget Resolution Summary 13

2016-17 Budget Resolution 14-17 Graph – Budget Revenues by Fund 18 Budget by Fund 19 Graph – Budget Expense by Purpose 20 Budget by Purpose 21-22 Budget by Fund and Purpose – Summary 23 Budget by Fund and Purpose-FTE’s 24 Budget by Purpose –Detail 25 Budget by Fund and Purpose –FTE’s 26

Section 3 – Average Daily Membership 27

Durham County Student Growth 28 State Planning Allotment FY 2016-17 ADM Compared to DPS Enrollment Day 20 29

DPS FY 2016-17 Enrollment Day 20 30 Section 4 – Fund Balance 31

Local Fund Balance Unassigned/Committed - Assigned 32 Local Unassigned Fund Balance History 33

Local Fund Balance by Category 34

Section 5 –Local Budget Overview 35 County of Durham Appropriation Letter 36

DPS – Local Planning Allotment Formulas 37-42 DPS – Local Allotments FY 2016-17 Non-Salary Allotments 43 Section 6 – Local Fund 44 Durham County Appropriation 45 Graph – Local Fund Revenues 46 Graph – Local Special Fund Revenues 47 Graph – Local Expense by Purpose 48 Local Fund Expense and Revenue 49 Local Fund by Purpose Detail 50 Local Fund by PRC 51-53

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2016-17 BUDGET RESOLUTION Table of Contents (continued)

Section Page Section 7 – State Budget Overview 54 FY 2016-17 Budget Comparison 55-56 State Initial Allotment FY 2016-17 57 State Initial Allotment Formulas FY 2016-17 58-59 NCDPI – Average Salary Used 60 NCVPS Reduction Formula 61 NCDPI – Budget Allotment Revision #10 62 Section 8 – State Fund 63 State Funds over 7 Years 64 Graph – State Fund Revenues 65 Graph – State Fund Expense by Purpose 66 State Fund Expense and Revenue 67 State Fund Expense by Purpose Detail 68 State Fund Expense by PRC 69-70 Section 9 – Federal Fund 71 Federal Planning Allotments General Information 72-74 Graph – Federal Fund Revenues 75

Graph – Federal Fund Expense by Purpose 76 Federal Fund Expense and Revenue 77 Federal Fund by Purpose Detail 78 Federal Fund by PRC 79

Section 10 – Child Nutrition 80 Graph - Child Nutrition Fund Revenues 81 Graph - Child Nutrition Expense by Purpose 82 Child Nutrition Fund Expense and Revenue 83 Child Nutrition Fund by Purpose Detail 84 Child Nutrition Fund by PRC 85 Section 11 – Grant Fund 86 Graph –Grant Fund Revenues 87 Graph – Grant Expense by Purpose 88 Grant Fund Expense and Revenue 89 Grant Fund by Purpose Detail 90 Grant Fund by PRC 91-93

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2016-17 BUDGET RESOLUTION Table of Contents (continued)

Section Page

Section 12 – Capital Outlay Fund 94 Graph – Capital Outlay Fund Revenues 95

Graph – Capital Outlay Expense by Purpose 96 Capital Outlay Expense and Revenue 97 Capital Outlay Fund by Purpose Detail 98 Capital Outlay Fund by PRC 99

Section 13 Budget Calendar 100

FY 2016-17 Budget Calendar 101

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2016‐2017

BUDGET RESOLUTION

Sec on 1

GENERAL STATUTE/

BUDGET TERMINOLOGY

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North Carolina General Statute 115C Article 31.

The School Budget and Fiscal Control Act.

§ 115C-425. Annual balanced budget resolution. (a) Each local school administrative unit shall operate under an annual balanced budget resolution adopted and administered in accordance with this Article. A budget resolution is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations. Appropriated fund balance in any fund shall not exceed the sum of cash and investments minus the sum of liabilities, encumbrances, and deferred revenues arising from cash receipts, as those figures stand at the close of the fiscal year next preceding the budget year. The budget resolution shall cover one fiscal year.NC General Statutes - Chapter 115C Article 31 2 (b) It is the intent of this Article that all moneys received and expended by a local school administrative unit should be included in the school budget resolution. Therefore, notwithstanding any other provisions of law, after July 1, 1976, no local school administrative unit may expend any moneys, regardless of their source (including moneys derived from federal, State, or private sources), except in accordance with a budget resolution adopted pursuant to this Article. (c) Subsection (b) of this section does not apply to funds of individual schools, as defined in G.S. 115C-448. (1975, c. 437, s. 1; 1981, c. 423, s. 1; 1993, c. 179, s. 1.)

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North Carolina General Statute 115C Article 31.

The School Budget and Fiscal Control Act.

§ 115C-426. Uniform budget format. (a) The State Board of Education, in cooperation with the Local Government Commission, shall cause to be prepared and promulgated a standard budget format for use by local school administrative units throughout the State. (b) The uniform budget format shall be organized so as to facilitate accomplishment of the following objectives: (i) to enable the board of education and the board of county commissioners to make the local educational and local fiscal policies embodied therein; (ii) to control and facilitate the fiscal management of the local school administrative unit during the fiscal year; and (iii) to facilitate the gathering of accurate and reliable fiscal data on the operation of the public school system throughout the State. (c) The uniform budget format shall require the following funds:

(1) The State Public School Fund. (2) The local current expense fund. (3) The capital outlay fund.

In addition, other funds may be used to account for reimbursements, including indirect costs, fees for actual costs, tuition, sales tax revenues distributed using the ad valorem method pursuant to G.S. 105-472(b)(2), sales tax refunds, gifts and grants restricted as to use, trust funds, federal appropriations made directly to local school administrative units, and funds received for prekindergarten programs. In addition, the appropriation or use of fund balance or interest income by a local school administrative unit shall not be construed as a local current expense appropriation included as a part of the local current expense fund. Each local school administrative unit shall maintain those funds shown in the uniform budget format that are applicable to its operations. (d) The State Public School Fund shall include appropriations for the current operating expenses of the public school system from moneys made available to the local school administrative unit by the State Board of Education. (e) The local current expense fund shall include appropriations sufficient, when added to appropriations from the State Public School Fund, for the current operating expense of the public school system in conformity with the educational goals and policies of the State and the local board of education, within the financial resources and consistent with the fiscal policies of the board of county commissioners. These appropriations shall be funded by revenues accruing to the local school administrative unit by virtue of Article IX, Sec. 7 of the Constitution,

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moneys made available to the local school administrative unit by the board of county commissioners, supplemental taxes levied by or on behalf of the local school administrative unit pursuant to a local act or G.S. 115C-501 to 115C-511, State money disbursed directly to the local school administrative unit, and other moneys made available or accruing to the local school administrative unit for the current operating expenses of the public school system. (f) The capital outlay fund shall include appropriations for:

(1) The acquisition of real property for school purposes, including but not limited to school sites, playgrounds, athletic fields, administrative headquarters, and garages.NC General Statutes - Chapter 115C Article 31 3

(2) The acquisition, construction, reconstruction, enlargement, renovation, or replacement of buildings and other structures, including but not limited to buildings for classrooms and laboratories, physical and vocational educational purposes, libraries, auditoriums, gymnasiums, administrative offices, storage, and vehicle maintenance.

(3) The acquisition or replacement of furniture and furnishings, instructional apparatus, data-processing equipment, business machines, and similar items of furnishings and equipment.

(4) The acquisition of school buses as additions to the fleet. (5) The acquisition of activity buses and other motor vehicles. (6) Such other objects of expenditure as may be assigned to the capital outlay

fund by the uniform budget format. The cost of acquiring or constructing a new building, or reconstructing, enlarging, or renovating an existing building, shall include the cost of all real property and interests in real property, and all plants, works, appurtenances, structures, facilities, furnishings, machinery, and equipment necessary or useful in connection therewith; financing charges; the cost of plans, specifications, studies, reports, and surveys; legal expenses; and all other costs necessary or incidental to the construction, reconstruction, enlargement, or renovation. No contract for the purchase of a site shall be executed nor any funds expended therefor without the approval of the board of county commissioners as to the amount to be spent for the site; and in case of a disagreement between a board of education and a board of county commissioners as to the amount to be spent for the site, the procedure provided in G.S. 115C- 431 shall, insofar as the same may be applicable, be used to settle the disagreement. Appropriations in the capital outlay fund shall be funded by revenues made available for capital outlay purposes by the State Board of Education and the board of county commissioners, supplemental taxes levied by or on behalf of the local school administrative unit pursuant to a local act or G.S. 115C-501 to 115C-511, the proceeds of the sale of capital assets, the proceeds of claims against fire and casualty insurance policies, and other sources. (g) Other funds shall include appropriations for such purposes funded from such sources as may be prescribed by the uniform budget format. (1975, c. 437, s. 1; 1981, c. 423, s. 1; 2010-31, s. 7.17(a); 2013-355, s. 2(a).)

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DURHAM PUBLIC SCHOOLS BUDGET TERMINOLOGY

Fund - Financial accounting group used to account for all revenues and expenses appropriated from a primary funding source. Durham Public Schools’ budget is comprised of the following funds:

- State Public School Fund - Local Current Expense Fund - Federal Grants Fund - Grant Fund - Special Revenue Fund - Local Capital Outlay Fund - Child Nutrition Program Fund

Purpose - The reason for which something exists or is used. The Purpose includes the activities or

actions that are performed in accomplishment of the program objective. The budgets of each individual PRC is broken down into segments that define the purpose for which the program expense will be used. The following are examples of expense purposes:

- Instructional Programs - Supporting Services - Community Services - Capital Outlay

PRC - A plan of activities or funding designed to accomplish a predetermined

objective. The overall budget for each Fund is broken down into smaller program budgets (PRCs) based on the cost objective of each program. The following are examples of PRCs found within each Fund:

- Classroom Teachers - Exceptional Children - Vocational Education - Teacher Assistants - Plant Operations

For example, all the costs associated with classroom teacher assistants are collected under the Teacher Assistant PRC.

Object - The service or commodity obtained as a result of a specific expenditure. There are five major categories of objects:

- Salaries - Employer Paid Benefits - Purchased Services - Supplies and Materials - Capital Outlay

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Fund Codes A fund is an independent fiscal and accounting entity consisting of cash and other resources together with all related liabilities, obligations, reserves, and equities which are segregated by appropriate accounting techniques for the purpose of carrying on specific activities or attaining certain objectives in accordance with established legal regulations, restrictions, or limitations. The Chart of Accounts uses six funds and one self-balancing group of accounts which we believe are appropriate for use by a local school administrative unit; however, other funds may be added as required. The Fund Codes are as follows: Fund 1 State Public School Fund 2 Local Current Expenses Fund 3 Federal Grant Fund Fund 4 Capital Outlay Fund Fund 5 Multiple Enterprise Fund (Child Nutrition) Fund 6 Trust and Agency Funds (Grant Funds) Fund 7 Reserved for LEA or Charter School local use Fund 8 Other Specific Revenue Fund Fund 9 Capital Assets

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Program Report Codes

A program report code (PRC) designates a plan of activities or funding designed to accomplish a predetermined objective. This dimension of program report codes allows the unit a framework for classifying expenditures by program to determine cost.

1. State and Federal Funds - PRCs (001-299) (NCDPI Defined)

001 Classroom Teachers 002 Central Office Administration 003 Non-Instructional Support Personnel 004 Instructional Support Personnel - Non-Certified 005 School Building Administration 006 Waivers for Unavailable Categories (Open Chart with Restrictions) 007 Instructional Support Personnel - Certified 008 Dollars for K-12 Teachers (Ended June 30, 2014 - FY 14-15 - Currently Used

for Installment Pay Only) 009 Non-Contributory Employee Benefits 010 Dollars for Certified Personnel (Open Chart with Restrictions) 011 NBPTS Educational Leave 012 Driver Training 013 Career Technical Education - Months of Employment 014 Career Technical Education - Program Support Funds 015 School Technology Fund 016 Summer Reading Camps 017 Career Technical Education - Program Improvement 018 State Employee Severance Payments 019 Small County Supplemental Funding (Open Chart with Restrictions) 020 Foreign Exchange Teachers 021 Military Differential Pay 022 Mentors Programs (Special Allotment) (Closed June 30, 2010) 023 Career Technical Education - Tech Prep Education (Ended June 30, 2012) 024 Disadvantaged Student Supplemental Funding 025 Indian Gaming Funds 026 McKinney-Vento Homeless Assistance 027 Teacher Assistants 028 Staff Development (Ended June 30, 2009) 029 Behavioral Support 030 Digital Learning 031 Low-Wealth Counties Supplemental Funding 032 Children with Special Needs 033 ABC Incentive Award (Open Chart with Restrictions) (Ended 6/30/09) 034 Academically/Intellectually Gifted 035 Child Nutrition 036 Charter Schools 037 ABC Intervention Assistance Team Funding (Ended 6/30/09) 038 Regional Schools 039 School Resource Officers for Elementary and Middle Schools 040 Title I Comprehensive School Reform Demonstration (CSRD) (Ended 6/30/09) 041 Panic Alarms 042 Child and Family Support Teams – School Nurses 043 Child and Family Support Teams 044 IDEA VI B Capacity Building and Improvement (Ended 09/30/12)

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045 Compensation Bonus (Legislated) 046 Federal Charter School Competitive Grant (Open Chart) (Ended 9/30/07) 047 Delinquent Youth in State Agency Facilities 048 Title IV – Safe & Drug-Free Schs & Communities–Transfer In & Out

(Ended9/30/12) 049 IDEA Title VI-B – Pre-School Handicapped 050 ESEA Title I – Basic Program – Transferability In Only 051 ESEA Title I – Migrant Education 052 Literacy Coaches (Ended June 30, 2009) 053 Child Nutrition Equipment (Ended September 30, 2012) 054 Limited English Proficiency (LEP) 055 Learn & Earn (ECHS) 056 Transportation of Pupils 057 Abstinence Education (Ended June 30, 2009) 058 CTE - Capacity Building Grants 059 Title V-Innovative Education Programs - Transferability In & Out (Ended June

30, 2009) 060 IDEA Title VI-B Handicapped 061 Classroom Materials/Instructional Supplies and Equipment 062 Student Diagnostic and Intervention Initiative (Ended June 30, 2011) 063 Children with Special Needs-Spec Funds (Dev Day & Com Res) 064 Learn and Serve America (Ended 8/30/10) (Moved to Local PRC 312) 065 ESEA Title I - Even Start (Ended 9/30/12) 066 Assistant Principal Intern 067 Assistant Principal Intern-Full Time MSA Student 068 Alternative Programs and Schools 069 At-Risk Student Services 070 IDEA - Early Intervening Services (EIS) 071 Education Reform Pilot Program 072 Improving Student Accountability Standards (Ended 6/30/09) 073 School Connectivity 074 Public School Building Capital Fund (Local Use) 075 Critical School Facility Needs Fund (Local Use) 076 Public School Capital Fund - Lottery (Local Use) 077 Half-Cent Sales Tax Funds (Local Use) 078 Public School Building Bonds (Local Use) (Ended 06/30/08) 080 Math Science Teacher Supplement (Ended June 30, 2009) 081 School Technology Pilot 082 State Improvement Grant 083 At-Risk Student Service - Closing the Gap 084 High Student Achievement 085 mClass Reading 3D 086 Charter School Continuing Federal Aid (Open Chart) (Ended 9/30/07) 091 Small, Rural Schools Achievement Program (SRSA) 092 Continually Low Performing (Ended June 30, 2005) 093 High Priority Schools (Ended June 30, 2009) 094 Recruitment Retention Bonuses (Ended 6/30/04) 095 Special Dollar Allotment 096 Special Position Allotment 097-099 Reserved for use by the Allotment System 100 Rewards School Mini-Grants 101 Title V Abstinence Education Program 103 Title II - Improving Teacher Quality - Transferability In & Out

8 28

104 Title III - Language Acquisition 105 ESEA Title I - School Improvement 106 Reading First State Grant (Ended September 30, 2010) 107 Education Technology - Formula - Transferability In & Out (Ended 09/30/12) 108 Educational Technology – Competitive (Ended September 30, 2013) 109 Rural and Low-Income Schools (RLIS) 110 Title IV - 21st Century Community Learning Centers 111 Title III - Language Acquisition - Significant Increase 112 Title II-B – Math & Science Partnerships 113 Summer Program Mini Grant (Ended September 30, 2013) 114 Children with Disabilities - Risk Pool 115 Emergency Impact Aid (Ended 06/30/2007) 116 Emergency Impact Aid – IDEA (Ended 06/30/2007) 117 School Improvement Grant 1003 (G) 118 IDEA VI-B Special Needs Targeted Assistance 119 IDEA-Targeted Assistance for Preschool Federal Grant 120 LEA Financed Purchase of School Buses (Local Use Fund 4) 121 ESEA Title 1-Office of Early Learning Targeted Assist. (Ended 09/30/13)

122 - 129 Reserved for State Level Assignment Only 130 State Textbook Account (State Use Fund 1)

131 - 139 Reserved for State Level Assignment Only 140 ARRA – Education Stabilization (Open Chart) (Ended 9/30/11) 141 ARRA – Title 1 (Ended 9/30/12) 142 ARRA – Title 1 School Improvement (Ended 9/30/12) 143 ARRA – School Improvement 1003 (G) 144 ARRA – IDEA VIB (Ended 9/30/11) 145 ARRA – IDEA Pre School (Ended 9/30/11) 146 ARRA – Education Technology – Formula (Ended 9/30/12) 147 ARRA – Education Technology – Competitive (Ended 9/30/12) 148 ARRA – McKinney Vento (Ended 9/30/11) 149 ARRA – Child Nutrition Equipment (Closed September 30, 2009) 150 ARRA - National Clean Diesel Funding Assistance Program (Ended 9/30/10) 151 ARRA - Education Technology–Rural Education Achievement Program

(REAP) (Ended 9/30/12) 152 - 153 Reserved for State Level Assignment Only 154 Governors Teacher Network 155 Education Jobs Fund (Ended 9/30/12) 156 Race to the Top ARRA (Per Approved Detailed Scope of Work) 157 RTTT-Regional Leadership Academies 158 RTTT-Recruitment Incentive for Lowest Achieving Schools 159 RTTT-STEM 160 - 299 Reserved for State Level Assignment Only

9 29

2. Local Use PRCs (300-999) – Mandatory Use after FY 2002-03: Locally defined by the NCASBO Chart of Accounts Committee.

PRC 300-399 Federal Grants/Funding Sources Not Allotted by DPI 301 ROTC 302 JTPA 303 Workforce Investment Act 304 Emergency Immigrant 305 Medicaid Administrative Outreach Program 306 Medicaid Direct Services Reimbursement Program 307 21st Century 308 Impact Area Grants 309 Head Start 310 Indian Education Act 311 Gear-up 312 Learn and Serve America (Local use as of 9/1/10) 313 Northeastern NC School Leadership Project 314 WIA (Workforce Investment @Title 1 Youth Contract) 315 Family Support/Family Preservation 316 Upward Bound 317 Magnet School 318-327 FEMA (Specific titles to be provided by each LEA) 328 Literacy & School Libraries Grant (CFDA # 84.364) 329 Early Reading First Grant 330 Smaller Learning Communities 331 Emergent Literacy Grant 332 Carol M. White Physical Education Program 333 ARRA – Head Start

334 ARRA – Qualified School Construction Bonds program (QSCB) 335 Fruit and Vegetable Program 336 ARRA – Qualified Zone Academy Bonds program (QZAB) 337 ARRA – Diesel Emissions - Economic Recovery Grant 338 Healthy and Ready to Learn 339 ARRA-Energy Efficiency Block Grants 340 North Carolina New Schools’ 341-370 Reserved – Future Direct Federal Grants/Funding Sources 371-399 Local Option for Direct Federal Grants/Funding Sources

PRC 400-499 State Grants/Funding Sources Not Allotted by DPI

401-409 Smart Start-State Sources (Specific titles to be provided by each LEA) 410 Project Teach 411 A+ 412 Support Our Students 413 More at Four 414 CBA/JCPC

10 30

415 Character Education 416 DARE – State Sources 417 Positive Behavior 418 ExplorNet 419 Dropout Prevention Grant 420 Child Obesity Pilot Program

421 Education Workforce and Innovation Grants 422-460 Reserved - Future State Grants with Statewide Applicability 461-499 Local Option for Direct State Grants/Funding Sources

PRC 500-599 Local Grants and Donations

501-571 Local Option for Local Grants and Donations Funding Sources 572 Golden Leaf Community Assistance Initiative Project 573 Kate B. Reynolds Grant 574 Burroughs Wellcome Fund 575 Golden Leaf STEM Initiative Project 576-599 Reserved - Future Local Grants with Statewide Applicability

PRC 600-699 Local Special Revenue Sources 601-609 Smart Start - Local Sources (Specific titles to be provided by each LEA)

610 Supplemental Taxes 611 ABC Revenues 612 Certificates of Participation (COPS) 613 DARE - Local Sources 614 NCPE/NCBCE/TQE 615 School Nurse Funding Initiative

616-639 Reserved – Future Special Local Revenue Sources 640-699 Local Option for Special Local Special Revenue Sources

PRC 700-799 Tuition or Fee Funded Programs 701 Before/After School Care 702 Intercession Child Care 703 Reserved for Future Use 704 Community Schools 705 Pre-School 706 Local Transportation Costs (Not Eligible for State Reimbursement)

707-709 Reserved for Future Use 710-719 Special Programs Curricular (Specific titles to be provided by each LEA) 720-729 Special Programs Co-Curricular (Specific titles to be provided by each LEA) 730-739 Reserved – Future Tuition or Fee Funded Programs with Statewide

Applicability 740-799 Local Option for Tuition or Fee Funded Programs

PRC 800-999 Local Cost Centers

800-999 Local Option for Local Cost Center Needs

11 31

Budget Overview

FY 2016-17

The budget includes funding from six different sources: Capital Outlay (Fund 4), Child Nutrition (Fund 5), and Grants/Community Education (Fund 6) dollars in the yellow boxes (Chart 1, Column 1) and State, Federal, and Local allocations in the blue boxes (Chart 1, Column 2). Together these funds total $407,655,154. Capital Outlay, Grants/Community Education, and Child Nutrition funds are restricted in how they can be used and are, therefore, not part of the Operating Budget. Capital Outlay funds may only be used for facility projects. Grants/Community Education funds, afterschool/summer programs and specific grants, Child Nutrition funds for breakfast and lunch programs.

Capital Outlay (Fund 4)

$15,784,892

Child Nutrition (Fund 5)

$17,139,923

Grants & Community Ed

(Fund 6) $7,965,059

State $198,562,881

Local $141,859,083

Federal $26,343,316

Funds 4, 5, & 6 $40,889,874

Operating Budget $366,765,280

Total Budget $407,655,154

Charter Schools $20,626,425

Schools $313,385,727

Operations & Support

$32,753,128

Operations• Transportation• Insurance• Maintenance• Utilities• IT

School Support• HR, Finance,

Public Affairs,C& I Support

Finance

, Public Affairs, C& I Support

12 32

2016‐2017

BUDGET RESOLUTION

Sec on 2

SUMMARY

13 33

BE IT RESOLVED by the Board of Education of the Durham Public Schools Administrative Unit:

Section 1:

5000 Instructional Services 74,307,968.00$

6000 System Wide Support Services 46,081,692.00$

7000 Ancillary Services 842,998.00$

8000 Non-Programmed Services 20,626,425.00$

Total Current Local Expense Appropriations: 141,859,083.00$

Section 2:

County Appropriations- Current Expense 126,097,567.00$

County Appropriations- City Revenue for Holton 190,927.00$

Local Revenue- Unrestricted 1,500,000.00$

Local Revenue- Special/Restricted 6,393,480.00$

Fund Balance Appropriated 7,677,109.00$

Total Current Local Expense Revenues: 141,859,083.00$

Section 3:



7000 Ancillary Services 247,666.00$

Total State Public School Fund Programs: 198,562,881.47$

Section 4:

State Public School Fund Allocation 194,440,043.00$

State Unbudgeted Funds 2,068,106.00$

State Textbook Allotment 2,054,732.47$

Total State Public School Fund Revenues: 198,562,881.47$

Section 5:



8000 Non-Programmed Services 730,549.37$

The following amounts are hereby appropriated for the operation of the Durham Public Schools

administrative unit in Federal Grants for the fiscal year beginning July 1, 2016 and ending June 30,

2017:

DURHAM PUBLIC SCHOOLS

2016-17 BUDGET RESOLUTION


administrative unit in the Local Current Expense Fund for the fiscal year beginning July 1, 2016 and

ending June 30, 2017:

The following revenues are estimated to be available to the Local Current Expense Fund for the fiscal

year beginning July 1, 2016 and ending June 30, 2017:


administrative unit in the State Public School Fund for the fiscal year beginning July 1, 2016 and

ending June 30, 2017:

The following revenues are estimated to be available to the State Public School Fund for the fiscal

year beginning July 1, 2016 and ending June 30, 2017:

14 34



Total Federal Grant Fund Appropriations: 26,343,315.62$

Section 6:

Federal Grants Fund Revenues 26,343,315.62$

Total Federal Grants Fund Revenues: 26,343,315.62$

Section 7:

7000 Ancillary Services (Child Nutrition) 16,364,211.00$ 8000 Non-Programmed Charges 775,712.00$

Total Child Nutrition Fund Appropriations: 17,139,923.00$

Section 8:

State Funds 22,410.00$ Federal Funds 14,949,500.00$ Local Funds 2,168,013.00$

Total Child Nutrition Revenues: 17,139,923.00$

Section 9:

5000 Instructional Services 2,129,146.16$ 6000 System Wide Support Services 228,758.96$ 7000 Ancillary Services 3,586,618.85$ 8000 Non-Programmed Services 2,020,534.39$

Total Grant Expense Appropriations: 7,965,058.36$

Section 10:

State Revenues 59.46$ Federal Revenues 1,604,754.22$ Local Revenue- Tuition and Fees 3,501,374.00$ Local Revenue- Unrestricted 183.31$ Local Revenue- Restricted 2,858,687.37$

Total Grant Fund Revenues: 7,965,058.36$

The following revenues are estimated to be available to the Grant Fund for the fiscal year beginningJuly 1, 2016 and ending June 30, 2017:

The following revenues are estimated to be available to the Federal Grants Fund for the fiscal yearbeginning July 1, 2016 and ending June 30, 2017:

The following amounts are hereby appropriated for the operation of the Durham Public Schoolsadministrative unit in the Child Nutrition Fund for the fiscal year beginning July 1, 2016 and endingJune 30, 2017:

The following revenues are estimated to be available to the Child Nutrition Fund for the fiscal yearbeginning July 1, 2016 and ending June 30, 2017:

The following amounts are hereby appropriated for the operation of the Durham Public Schoolsadministrative unit in the Grant Fund for the fiscal year beginning July 1, 2016 and ending June 30,2017:

15 35



Section 11:

5000 Instructional Services 101,113.69$ 6000 System Wide Support Services 299,043.75$ 9000 Capital Outlay 15,384,735.02$

Total Capital Appropriations: 15,784,892.46$

Section 12:

State Replacement School Bus 255,548.00$ County Appropriation 1,480,000.00$ State Bond Proceeds 2,042,954.10$ Local Bond Proceeds 9,476,390.36$ Miscellaneous 450,000.00$ Fund Balance Appropriated 2,080,000.00$

Total Capital Fund Revenues: 15,784,892.46$

Section 13:

Section 14:

Section 15:

Adopted this _____________________day of _____________, 2016.

Chair _______________________________

The following amounts are hereby appropriated for the operation of the Durham Public Schoolsadministrative unit in the Capital Fund for the fiscal year beginning July 1, 2016 and ending June 30,2017:

The following revenues are estimated to be available to the Capital Outlay Fund for the fiscal yearbeginning July 1, 2016 and ending June 30, 2017:

All appropriations shall be paid firstly from revenues restricted as to use, and secondly from generalunrestricted revenues.

The Superintendent is hereby authorized to transfer appropriations within a fund under the followingconditions. The Superintendent may transfer amounts between sub-functions and objects orexpenditures within a function and between Capital Outlay Category

Copies of the Budget Resolution shall be immediately furnished to the Superintendent and ChiefFinance Officer for direction in carrying out their duties.

16 36

1. The Budget for Durham Public Schools stands at $ 407,655,153.91 for Fiscal year ending June 30, 2017.

2. The following is the budget by fund FY 16-17 Budget Resolution :

FY 2016-17

Budget Resolution %

1 State 198,562,881.47 48.7%

2 Local 141,859,083.00 34.8%

3 Federal 26,343,315.62 6.5%

4 Capital Outlay 15,784,892.46 3.9%

5 Child Nutrition 17,139,923.00 4.2%

6 Grant 7,965,058.36 2.0%

Total 407,655,153.91 100.0%

3. The following is the budget by expense purpose FY 16-17 Budget Resolution :

FY 2016-17

Budget Resolution %

5000 Instructional Services 279,011,463.50 68.4%

6000 System Wide Support Services 68,064,240.78 16.7%

7000 Ancillary Services 21,041,493.85 5.2%

8000 Non-Programmed Services 24,153,220.76 5.9%

9000 Capital Outlay 15,384,735.02 3.8%

Total 407,655,153.91 100.0%

Passed by majority vote of the Board of Education of Durham Public Schools.

Adopted this_________________________________________________ day of _______________, 2016.

_______________________________________________________________________________________



17 37

Fund Description Amount Percent

1 State 198,562,881.47$ 48.7%2 Local 141,859,083.00 34.8%3 Federal 26,343,315.62 6.5%4 Capital Outlay 15,784,892.46 3.9%5 Child Nutrition 17,139,923.00 4.2%6 Grant 7,965,058.36 2.0%

Total Revenue 407,655,153.91$ 100.0%


REVENUES BY FUND

48.7%

34.8%

6.5% 3.9%

4.2% 2.0%

State Local Federal Capital Outlay Child Nutrition Grant

18 38

Durham Public SchoolsBudget Resolution FY 2016-17Budget by Fund

Fund Description Budgeted Revenue Position

1 State 198,562,881.47 3,330.96 2 Local 141,859,083.00 887.31 3 Federal 26,343,315.62 221.20 4 Capital Outlay 15,784,892.46 - 5 Child Nutrition 17,139,923.00 193.86 6 Grant 7,965,058.36 42.13

Total 407,655,153.91 4,675.45

Percentage Mix1 State 48.7% 71.2%2 Local 34.8% 19.0%3 Federal 6.5% 4.7%4 Capital Outlay 3.9% 0.0%5 Child Nutrition 4.2% 4.2%6 Grant 2.0% 0.9%

Total 100.0% 100.0%

FY 17 Budget Resolution

19 39

Purpose Expenditures Amount Percent

5000 Instructional Services 279,011,463.50$ 68.4%6000 System Wide Support Services 68,064,240.78 16.7%7000 Ancillary Services 21,041,493.85 5.2%8000 Non-Programmed Services 24,153,220.76 5.9%9000 Capital Outlay 15,384,735.02 3.8%

Total Revenue 407,655,153.91$ 100.0%


EXPENSE BY PURPOSE

68.4%

16.7%

5.2%

5.9% 3.8%

Instructional Services System Wide Support Services Ancillary ServicesNon-Programmed Services Capital Outlay

20 40

Durham Public SchoolsBudget Resolution FY 2016-17Budget by Purpose

Purpose Description Budget Position

Budget Dollars5000 Instructional Services 279,011,463.50 3,783.22 6000 System Wide Support Services 68,064,240.78 662.31 7000 Ancillary Services 21,041,493.85 229.93 8000 Non-Programmed Services 24,153,220.76 - 9000 Capital Outlay 15,384,735.02 -

Total 407,655,153.91 4,675.45

Percentage Mix5000 Instructional Services 68.4% 80.9%6000 System Wide Support Services 16.7% 14.2%7000 Ancillary Services 5.2% 4.9%8000 Non-Programmed Services 5.9% 0.0%9000 Capital Outlay 3.8% 0.0%

Total 100.0% 100.0%


21 41

Durham Public SchoolsBudget Resolution FY 2016-17Budget by Purpose

Purpose Description Budget Position % Budget

5000- Instructional Services5100 Regular Instructional Services 140,344,773.86 1,960.85 34.12%5200 Special Population Instructional Services 59,378,304.30 867.18 14.44%5300 Alternative Program Instructional Services 32,740,337.53 411.12 7.96%5400 School Leadership Services 22,561,289.61 274.44 5.49%5500 Co-Curricular Services 1,786,361.24 1.00 0.43%5800 School Based Support Services 22,200,396.96 268.62 5.40%

279,011,463.50 3,783.22 67.84%

6000- System-Wide Support Services6100 Support and Development Services 2,773,529.23 22.10 0.67%6200 Special Population Support Services 969,527.87 13.76 0.24%6300 Alternative Program Support Services 1,687,810.42 11.86 0.41%6400 Technology Support Services 4,646,967.00 33.00 1.13%6500 Operational Support Services 43,595,810.56 474.60 10.60%6600 Financial and Human Resources Services 7,487,894.00 61.00 1.82%6700 Accountability Services 1,080,791.00 9.00 0.26%6800 System-Wide Pupil Support Services 1,472,244.70 14.00 0.36%6900 Leadership Services 4,349,666.00 23.00 1.06%

68,064,240.78 662.31 16.55%

7000- Ancillary Services7100 Community Services 4,406,944.67 34.07 1.07%7200 Nutrition Services 16,634,549.18 195.86 4.04%

21,041,493.85 229.93 5.11%

8000- Non-Programmed Charges8100 Payments to Other Governmental Units 22,113,424.88 - 5.38%8200 Unbudgeted Funds 2,039,795.88 - 0.50%

24,153,220.76 - 5.88%

9000- Capital Outlay9000 Capital Outlay 15,384,735.02 - 3.74%

15,384,735.02 - 3.74%

Total 407,655,153.91 4,675.45 99.1%


22 42

Durham Public SchoolsBudget Resolution FY 2016-17Budget by Fund and Purpose

Purpose Description State Local Federal Capital Outlay Child Nutrition Grant Budget Position

Budget Dollars5000 Instructional Services 178,458,020.47 74,307,968.00 24,015,215.18 101,113.69 - 2,129,146.16 279,011,463.50 3,783.22 6000 System Wide Support Services 19,857,195.00 46,081,692.00 1,597,551.07 299,043.75 - 228,758.96 68,064,240.78 662.31 7000 Ancillary Services 247,666.00 842,998.00 - - 16,364,211.00 3,586,618.85 21,041,493.85 229.93 8000 Non-Programmed Services - 20,626,425.00 730,549.37 - 775,712.00 2,020,534.39 24,153,220.76 - 9000 Capital Outlay - - - 15,384,735.02 - - 15,384,735.02 -

Total 198,562,881.47 141,859,083.00 26,343,315.62 15,784,892.46 17,139,923.00 7,965,058.36 407,655,153.91 4,675.45

Percentage Mix5000 Instructional Services 89.87% 52.38% 91.16% 0.64% 0.00% 26.73% 68.44% 80.92%6000 System Wide Support Services 10.00% 32.48% 6.06% 1.89% 0.00% 2.87% 16.70% 14.17%7000 Ancillary Services 0.12% 0.59% 0.00% 0.00% 95.47% 45.03% 5.16% 4.92%8000 Non-Programmed Services 0.00% 14.54% 2.77% 0.00% 4.53% 25.37% 5.92% 0.00%9000 Capital Outlay 0.00% 0.00% 0.00% 97.46% 0.00% 0.00% 3.77% 0.00%

Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%


23 43

Durham Public SchoolsBudget Resolution FY 2016-17Budget by Fund and Purpose-FTEs

Purpose Description Position State Local FederalCapital Outlay

Child Nutrition Grant

Budget Dollars5000 Instructional Services 3,783.22 2,927.80 636.02 209.84 - - 9.56 6000 System Wide Support Services 662.31 401.06 248.90 11.36 - - 1.00 7000 Ancillary Services 229.93 2.10 2.40 - - 193.86 31.57

Total 4,675.45 3,330.96 887.31 221.20 - 193.86 42.13

Percentage Mix5000 Instructional Services 80.92% 87.90% 71.68% 94.87% - 0.00% 22.70%6000 System Wide Support Services 14.17% 12.04% 28.05% 5.13% - 0.00% 2.37%7000 Ancillary Services 4.92% 0.06% 0.27% 0.00% - 100.00% 74.93%

Total 100.0% 100.0% 100.0% 100.0% 0.0% 100.0% 100.0%

FY 17 FTEs By FundsFY 17

Budget

24 44


Purpose Description State Local Federal Capital Outlay Child Nutrition Grant Budget % Position

5000- Instructional Services5100 Regular Instructional Services 96,093,892.47 42,480,674.52 1,236,564.97 101,113.69 - 432,528.21 140,344,773.86 34.43% 1,960.85 5200 Special Population Instructional Services 43,759,780.00 6,750,316.00 8,101,111.40 - - 767,096.90 59,378,304.30 14.57% 867.18 5300 Alternative Program Instructional Services 14,296,177.00 4,190,544.48 13,441,710.52 - - 811,905.53 32,740,337.53 8.03% 411.12 5400 School Leadership Services 12,312,078.00 10,188,899.00 60,312.61 - - - 22,561,289.61 5.53% 274.44 5500 Co-Curricular Services - 1,778,485.00 - - - 7,876.24 1,786,361.24 0.44% 1.00 5800 School Based Support Services 11,996,093.00 8,919,049.00 1,175,515.68 - - 109,739.28 22,200,396.96 5.45% 268.62

178,458,020.47 74,307,968.00 24,015,215.18 101,113.69 - 2,129,146.16 279,011,463.50 68.45% 3,783.22

6000- System-Wide Support Services6100 Support and Development Services 487,745.00 2,017,651.00 227,656.81 - - 40,476.42 2,773,529.23 0.68% 22.10 6200 Special Population Support Services 27,435.00 404,996.00 537,096.87 - - - 969,527.87 0.24% 13.76 6300 Alternative Program Support Services 102,972.00 1,101,910.00 354,843.85 - - 128,084.57 1,687,810.42 0.41% 11.86 6400 Technology Support Services 140,916.00 4,506,051.00 - - - - 4,646,967.00 1.14% 33.00 6500 Operational Support Services 15,559,874.00 27,248,736.00 477,953.54 299,043.75 - 10,203.27 43,595,810.56 10.69% 474.60 6600 Financial and Human Resources Services 1,803,586.00 5,684,308.00 - - - - 7,487,894.00 1.84% 61.00 6700 Accountability Services 6,325.00 1,074,466.00 - - - - 1,080,791.00 0.27% 9.00 6800 System-Wide Pupil Support Services 425,469.00 996,781.00 - - - 49,994.70 1,472,244.70 0.36% 14.00 6900 Leadership Services 1,302,873.00 3,046,793.00 - - - - 4,349,666.00 1.07% 23.00

19,857,195.00 46,081,692.00 1,597,551.07 299,043.75 - 228,758.96 68,064,240.78 16.70% 662.31

7000- Ancillary Services7100 Community Services 11,093.00 842,998.00 - - - 3,552,853.67 4,406,944.67 1.08% 34.07 7200 Nutrition Services 236,573.00 - - - 16,364,211.00 33,765.18 16,634,549.18 4.08% 195.86

247,666.00 842,998.00 - - 16,364,211.00 3,586,618.85 21,041,493.85 5.16% 229.93

8000- Non-Programmed Charges8100 Payments to Other Governmental Units - 20,626,425.00 710,454.13 - 775,712.00 833.75 22,113,424.88 5.42% - 8200 Unbudgeted Funds - - 20,095.24 - - 2,019,700.64 2,039,795.88 0.50% -

- 20,626,425.00 730,549.37 - 775,712.00 2,020,534.39 24,153,220.76 5.92% -

9000- Capital Outlay9000 Capital Outlay - - - 15,384,735.02 - - 15,384,735.02 3.77% -

- - - 15,384,735.02 - - 15,384,735.02 3.77% -

Total 198,562,881.47 141,859,083.00 26,343,315.62 15,784,892.46 17,139,923.00 7,965,058.36 407,655,153.91 100.0% 4,675.45


25 45


Purpose Description Position State Local FederalCapital Outlay

Child Nutrition Grant

5000- Instructional Services5100 Regular Instructional Services 1,960.85 1,537.95 411.65 11.25 - - - 5200 Special Population Instructional Services 867.18 767.81 19.95 75.42 - - 4.00 5300 Alternative Program Instructional Services 411.12 267.88 26.09 113.59 - - 3.56 5400 School Leadership Services 274.44 182.35 91.91 0.18 - - - 5500 Co-Curricular Services 1.00 - 1.00 - - - - 5800 School Based Support Services 268.62 171.81 85.41 9.40 - - 2.00

3,783.22 2,927.80 636.02 209.84 - - 9.56

6000- System-Wide Support Services6100 Support and Development Services 22.10 6.00 14.10 2.00 - - - 6200 Special Population Support Services 13.76 5.00 3.26 5.50 - - - 6300 Alternative Program Support Services 11.86 1.00 6.00 3.86 - - 1.00 6400 Technology Support Services 33.00 - 33.00 - - - - 6500 Operational Support Services 474.60 350.03 124.57 - - - - 6600 Financial and Human Resources Services 61.00 22.93 38.07 - - - - 6700 Accountability Services 9.00 - 9.00 - - - - 6800 System-Wide Pupil Support Services 14.00 5.00 9.00 - - - - 6900 Leadership Services 23.00 11.10 11.90 - - - -

662.31 401.06 248.90 11.36 - - 1.00

7000- Ancillary Services7100 Community Services 34.07 0.10 2.40 - - - 31.57 7200 Nutrition Services 195.86 2.00 - - - 193.86 -

229.93 2.10 2.40 - - 193.86 31.57

Total 4,675.45 3,330.96 887.31 221.20 - 193.86 42.13

FY 17 Budget Resolution FTEs

26 46

2016‐2017

BUDGET RESOLUTION

Sec on 3

AVERAGE DAILY MEMBERSHIP

27 47

Note : 2008-09 through 2016-17 are based on the 20 day numbers for DPS and Charter Schools.

DURHAM COUNTY STUDENT GROWTH

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

TOTAL ADM 34,000 34,250 35,091 35,708 36,581 38,080 38,987 39,448 39,686

DPS ADM 31,050 31,250 32,000 32,369 33,072 33,296 33,750 33,501 33,275

Charter ADM 2,950 3,000 3,091 3,339 3,509 4,784 5,237 5,947 6,411

34,000 34,250 35,091 35,708

36,581 38,080

38,987 39,448 39,686

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

28 48

Public Schools of North Carolina North Carolina Department of Public Instruction

Enter LEA#

320 Durham County

[A] STATE BETTER OF(2)

[B] DPS PROJECTED

[B]-[A] DIFF.

[C] DPS ALLOTTED

[C]-[B] DIFF.

DAY 20th ENROLL

[D]-[C] DIFF.

KINDERGARTEN 2,772 2,385 (387) 2,663 278 2,539 (124) GRADE 1 2,728 2,764 36 2,691 (73) 2,730 39 GRADE 2 2,746 2,719 (27) 2,728 9 2,688 (40) GRADE 3 2,787 2,791 4 2,777 (14) 2,747 (30) GRADE 4 2,708 2,676 (32) 2,671 (5) 2,658 (13) GRADE 5 2,526 2,443 (83) 2,538 95 2,381 (157) GRADE 6 2,332 2,352 20 2,315 (37) 2,234 (81) GRADE 7 2,161 2,135 (26) 2,230 95 2,144 (86) GRADE 8 2,371 2,335 (36) 2,402 67 2,355 (47) GRADE 9 3,229 3,146 (83) 3,117 (29) 3,200 83 GRADE 10 2,765 2,723 (42) 2,694 (29) 2,724 30 GRADE 11 2,670 2,713 43 2,525 (188) 2,699 174 GRADE 12 2,218 2,179 (39) 2,217 38 2,176 (41)

TOTAL 34,013 33,361 (652) 33,568 207 33,275 (293)

State Planning Allotment - Fiscal Year 2016-17ADM - Compared to DPS Projected ADM

29 49

Durham Public SchoolsFY 2016-17 Enrollment Day 20th September 26, 2015 8 9 10 11 12 13 14 15 16 17 18 19 20

Sch # School Name KIND 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

304 Bethesda Elementary 114 123 120 126 111 92 - - - - - - - 686 308 Burton Elementary 63 56 64 65 58 42 - - - - - - - 348 374 C.C. Spaulding Elementar 55 50 49 42 43 37 - - - - - - - 276 318 Club Boulevard Elementar 86 90 82 85 83 68 - - - - - - - 494 319 Creekside Elementary 144 164 142 147 149 140 - - - - - - - 886 313 Easley Elementary 77 96 85 112 99 97 - - - - - - - 566 310 Eastway Elementary 84 88 112 97 93 72 - - - - - - - 546 363 EK Powe Elementary 75 91 87 79 74 70 - - - - - - - 476 315 Eno Valley Elementary 63 79 80 92 95 100 - - - - - - - 509 344 Fayetteville St. Elementary 47 51 41 49 49 50 - - - - - - - 287 332 Forest View Elementary 121 136 130 128 125 100 - - - - - - - 740 347 George Watts Elementary 61 59 61 61 54 54 - - - - - - - 350 320 Glenn Elementary 114 137 114 124 114 106 - - - - - - - 709 324 Hillandale Elementary 105 107 100 122 107 112 - - - - - - - 653 328 Holt Elementary 110 110 108 121 117 90 - - - - - - - 656 327 Hope Valley Elementary 97 97 113 123 97 108 - - - - - - - 635 339 Lakewood Elementary 63 95 63 84 72 75 - - - - - - - 452 340 Little River Elementary 65 53 63 63 82 68 43 38 - - - - - 475 348 Mangum Elementary 41 63 50 49 57 47 - - - - - - - 307 352 Merrick-Moore Elementary 76 100 123 107 112 90 - - - - - - - 608 354 Morehead Elementary 49 45 35 34 36 27 - - - - - - - 226 360 Oak Grove Elementary 103 118 98 108 105 78 - - - - - - - 610 362 Parkwood Elementary 88 91 109 95 102 73 - - - - - - - 558 364 Pearsontown Elementary 136 133 133 139 137 131 - - - - - - - 809 367 RN Harris Elementary 57 52 56 51 49 52 - - - - - - - 317 369 Sandy Ridge Elementary 91 101 101 104 101 99 - - - - - - - 597 372 Southwest Elementary 116 89 116 104 122 94 - - - - - - - 641 376 Spring Valley Elementary 95 89 92 96 81 83 - - - - - - - 536 388 WG Pearson Elementary 71 90 86 82 80 69 - - - - - - - 478 400 YE Smith Elementary 70 76 74 58 54 55 - - - - - - - 387 306 Brogden Middle School - - - - - - 180 167 194 - - - - 541 316 Carrington Middle School - - - - - - 275 294 363 - - - - 932 314 School for Creative Studie - - - - - - 102 105 105 107 74 65 55 613 323 Durham School of the Arts - - - - - - 219 210 217 328 276 244 221 1,715 366 Githens Middle School - - - - - - 310 288 326 - - - - 924 336 Hospital School 2 1 1 - - 2 3 1 4 3 3 5 2 27 342 Lakewood Montessori Mid - - - - - - 98 101 96 - - - - 295 346 Lowe's Grove Middle Scho - - - - - - 193 190 222 - - - - 605 343 Lucas Middle School - - - - - - 188 143 201 - - - - 532 355 Neal Middle School - - - - - - 252 242 267 - - - - 761 370 Rogers-Herr Middle Schoo - - - - - - 220 214 201 - - - - 635 338 Shepard Middle School - - - - - - 151 149 155 - - - - 455 317 City of Medicine - - - - - - - - - 94 83 71 75 323 309 Early College HS - - - - - - - - - 97 98 84 87 366 701 High Tech HS - - - - - - - - - 70 50 35 55 210 325 Hillside High School - - - - - - - - - 373 338 328 258 1,297 329 Holton School - - - - - - - - - - - - - - 312 Jordan High School - - - - - - - - - 632 506 457 395 1,990 341 Lakeview Program - - - - - - - 2 4 16 9 7 7 45 353 Middle College HS - - - - - - - - - - - 85 76 161 356 Northern High School - - - - - - - - - 476 374 359 298 1,507 322 Performance Learning Ctr - - - - - - - - - 28 61 92 25 206 365 Riverside High School - - - - - - - - - 513 491 461 379 1,844 368 Southern High School - - - - - - - - - 463 361 406 243 1,473

Total 2,539 2,730 2,688 2,747 2,658 2,381 2,234 2,144 2,355 3,200 2,724 2,699 2,176 33,275

30 50

2016‐2017

BUDGET RESOLUTION

Sec on 4

FUND BALANCE

31 51

Durham Public Schools

Local Fund Balance

Unassigned / Committed-Assigned Fund Balance

Prior Fiscal Years

Year Unassigned Fund Balance

Committed / Assigned Fund

Balance

2006-07 2,854,518.00 6,221,672.00

2007-08 4,125,689.00 5,108,664.00

2008-09 805,634.00 8,580,908.00

2009-10 2,812,309.00 7,927,319.00

2010-11 13,638,468.00 15,982,383.00

2011-12 9,395,228.00 20,386,456.00

2012-13 19,747,754.00 12,914,169.00

2013-14 9,706,972.00 19,769,371.00

2014-15 5,967,669.00 11,589,669.00

2015-16 3,433,130.00 10,734,017.00

9 Yr. Average 7,248,737.10 11,921,462.80

Local County Appropriations with Pre-K Funding 126,605,707.00

Appropriations per Month 10,550,475.58

Unassigned Fund Balance 3,433,130.00

Months in Fund Balance 0.33

32 52

Historical Look at Unassigned Fund BalanceLocal Current Expense

33 53

Durham Public SchoolsLocal Fund Balance by CategoryFiscal Year 2016-17

LOCAL FUND BALANCE FY 2015-16Total

1 Non-spendable 394,976

2 Restricted 2,681,760

3 Committed 7,677,109

4 Assigned 3,056,908

5 Unassigned (Savings Account) 3,433,130

Total Fund Balance 17,243,883

1. Non-spendable Fund Balance

Inventory 173,273

Prepaid Expenses 221,703

Total Non-spendable Fund Balance 394,976

2. Restricted Fund Balance

Accounts Receivable 2,681,760

Total Restricted Fund Balance 2,681,760

3. Committed Fund Balance

Teacher, APs, and Additional Enrollment Added to Budget 1,020,178

480,789

Mentor Program 600,000

Charter School Increased Funding Requirements 5,576,142

Total Committed Fund Balance 7,677,109

4. Assignment Fund Balance

Self-insurance 3,056,908

Total Assigned Fund Balance 3,056,908

One-Time Funding of Fund Balance Approved by Board

34 54

2016‐2017

BUDGET RESOLUTION

Sec on 5

LOCAL BUDGET OVERVIEW

35 55

Durham County Administrative Complex | 200 East Main Street, 4th Floor, Durham, NC 27701 (919) 560-0000 | (919) 560-0020 (Fax) | dconc.gov Equal Employment/Affirmative Action Employer

August 4, 2016

Bert L’Homme Ph.D., Superintendent Durham Public Schools P.O. Box 3002 Durham, NC 27702

Dear Dr. L’Homme,

On Monday, June 27, 2016, the Durham County Board of Commissioners adopted the County’s Fiscal Year 2016-2017 budget. Included in that budget is a total appropriation of $127,975,707 for Durham Public Schools, which represents the County’s commitment of funding for the upcoming fiscal year, beginning July 1, 2016 through June 30, 2017. This funding is identified as: $126,605,707 for current expense, of which $9,531,040 is supported by County collected Article 46 sales tax revenue, $508,140 (also Article 46 sales tax supported) specified for Pre-Kindergarten program support, and $1,370,000 for capital outlay.

The state allocation for Durham Public School students is projected to be 33,454 (ADM), and the total number of students supported by county funding is projected to be 40,063 (ADM). The per pupil expenditure amount is the Durham Public Schools current expense budget divided by total number of students supported by county funding, or $3,160 per pupil.

The County appreciates all the work you do, and we look forward to a continuing productive partnership with you and Durham Public Schools. Should you have any questions feel free to give me a call at (919) 560-0017.

Sincerely,

S. Keith Lane Budget and Management Services Director

Cc: Wendell Davis, Durham County Manager Cc: Claudia Odom-Hager, General Manager Cc: Aaron Beaulieu, Chief Financial Officer, Durham Public Schools

36 56

Description

Classroom Teachers

Elementary Schools

Percentage on Free and Reduced lunch counts

K-3

Tier 1 91-100 1 per 20.0 Average Daily MembershipTier 2 81-90 1 per 21.0 Average Daily MembershipTier 3 61-80 1 per 21.0 Average Daily MembershipTier 4 41-60 1 per 22.0 Average Daily MembershipTier 5 0-40 1 per 24.0 Average Daily Membership

4-5

Tier 1 91-100 1 per 22.5 Average Daily MembershipTier 2 81-90 1 per 23.0 Average Daily MembershipTier 3 61-80 1 per 24.0 Average Daily MembershipTier 4 41-60 1 per 24.5 Average Daily MembershipTier 5 0-40 1 per 25.5 Average Daily Membership

Special Teacher Allocation:

1 additional position for Sandy Ridge for foreign language (Spanish)Hold harmless to 50% FY 11 Allotment for schools that will lose 4 or more

positions and their ADM decreases less than 100.

Note: Enrollment for Classroom Teachers has been reduced for self-contained students prior to calculating regular teacher allocations.

Teacher Assistants

K-2 1 per 34 Average Daily MembershipSpecial TA Allocations: 8 Additional positions for Montessori Magnet Schools due to instructional needs:

6 positions for George Watts and 2 positions for Morehead.

Instructional Support Guidance Media

1-499 1 1500-749 1.5750-999 2 21000-1249 2.5

1250-1499 31500-1749 41750+ 5*=1 each additional 250 ADM

AIG Teachers

K-5 19% total ADM 1 per 100 Average Daily MembershipAIG April Headcount 1 per 100 Headcount

Elementary Planning Allotment Formulas

FY 2016-17

Instructional Personnel and Support ServicesFunding Factors

Special Teachers able to teach up to 7 sections per day - 5-day rotation. Allotment to cover 4 days (at least 1 day art, 1 day music, 1 day PE, and 1 day of choice

(art, music, or PE). The formula above includes Special Teachers for the arts, music and PE and are split out on the School Allotment sheet.

37 57

Description

Elementary Planning Allotment Formulas

FY 2016-17

Instructional Personnel and Support ServicesFunding Factors

LEP/ESL Teachers

Prior year October LEP Headcount 1 per 50 Headcount

Choice Program Positions

Additional instructional/coordinator positions for Choice/Magnet program schools.

These positions will be allocated based on needs and must be used in positions directly

aligned with the Choice curriculum offered at these schools

School Building Administration

Principal 1 Per School

Assistant Principals0-349 0

350-1000 1 per School1001-1659 1.5 per School

Noninstructional Support Personnel

Elementary >400 = 32 <399 = 24

No school will lose more than 10 MOEs from 2014-15

Months of Employment fund the following types of positions : Secretaries, NCWISE Administrators, School Treasurers and Office Support.

Special Allocations: Additional MOEs for the following schools:

Additional MOEs for Wellness Centers at 5 schools: Glenn (11), George Watts (6), Merrick-Moore (5), Oak Grove (5),

and EK Powe (6). 12 MOEs provided historically to Eastway for a family counselor/interpreter to assist

children and families.

Non-Instructional Support Personnel

MOEs

38 58

Description

Classroom Teachers

Grades 6-8 1 per 21 Average Daily Membership

Band Based on Registration

Hold harmless to 50% FY 11 Allotment for schools that will lose 4 or more positions and their ADM

decreases less than 100.


Teacher Assistants

Special TA Allocation: Hospital school receives 1 TA positions.


1-499 1 1

500-749 1.5750-999 2 21000-1249 2.5

1250-1499 31500-1749 41750+* 5*=1 each additional 250 ADM and Maximum is 20 positions.

Special Allocation:

Additional 0.5 counselor position for DSA due to grade span (6-12).

AIG Teachers

Middle school 19% total ADM 1 per 200 Average Daily MembershipAIG April Headcount 1 per 100 Headcount4-5

LEP/ESL Teachers


Middle School Planning Allotment Formulas

FY 2016-17

Instructional Personnel and Support Services

Funding Factors

39 59

Description

Middle School Planning Allotment Formulas

FY 2016-17


Funding Factors

Strings Allocation

Middle Schools offering "strings" instruction 2 Full-time and 2 Part-time positions




aligned with the Choice curriculum offered at these schools.


Principal 1 per school Assistant Principals

0-375 0 per Average Daily Membership376-582 1 per Average Daily Membership583-1165 2 per Average Daily Membership

1166-1749 3 per Average Daily Membership1750+ 4 per Average Daily Membership

Note:

No AP allocation for Hospital school due to its type and size.

Non-instructional Support Personnel

Middle School >600 = 42 <599 = 36 Specialty Schools: Hospital School (24),


Months of Employment fund the following types of positions : Secretaries, NCWISE Administrators, School Treasurers and Office Support.

MOEs

Non-Instructional Support

40 60

Instructional Personnel and Support ServicesDescription Funding Factors

Classroom Teachers



DSA 1 per 21 Average Daily Membership

AIG/Advanced Placement Teacher Support 1 per School

Band Based on Registration

Hold harmless to 50% FY 11 Allotment for schools that will lose 4 or more positions and their ADM

decreases less than 100.


Teacher Assistants

Special TA Allocations: Lakeview receives 6 TA positions.


1-4991-499 1 1500-749500-749 1.5750-999750-999 2 21000-12491000-1249 2.51250-14991250-1499 31500-17491500-1749 41750+*1750 5*=1 each additional 250 ADM and Maximum is 20 positions

Special Allocations:

1) 1 additional position allotted to high schools for Drop-Out Prevention except Early & Middle College.

4-5

Psychologists

Placed based upon needs.

Social Workers

LEP/ESL Teachers


Strings Allocation

High Schools offering "strings" instruction 3 Part-time positions

through their Music program.

Athletic Directors

High schools and DSA 0.5 per School

ROTC

High school with the ROTC Program (3 schools) 2 Teachers per School




aligned with the Choice curriculum offered at these schools.

High School Planning Allotment Formulas

FY 2016-17

41 61

Instructional Personnel and Support ServicesDescription Funding Factors

High School Planning Allotment Formulas

FY 2016-17


Principals 1 per school

Assistant Principals0-375 - 376-900 1 per Average Daily Membership

350-499901-1100 2 per Average Daily Membership500-9991101-1649 3 per Average Daily Membership

1000-14991650-1899 4 per Average Daily Membership1500+1900+ 5 per Average Daily MembershipSpecial Allocations:

Early and Middle College will receive an AP allocation once size and scope of school expand.

Non-instructional Support Personnel

High School and DSA >1,000 = 72 Specialty Schools: Holton (24), PLC (12), CMA (24), Early College (24), Middle College (12), Lakeview (12), and HSNT (12)


Months of Employment fund the following types of positions : Secretaries, NCWISE Administrators, Non-Instructional Support Personnel

Special Allocations: Additional MOEs for Wellness Centers at 2 schools: Southern (6) and Hillside (6).

Non-Instructional Support Personnel

42 62

Weighted Student FormulaDescription

ESL Instructional supplies, Local Instructional Discretionary, and Visual Arts

calculated based on weighted student formula (Equity Model)

Weighted on Free & Reduced lunch countsWeighted

CountAmount

per Count

Non-free & reduced meal count 1 49.51$

Elementary F&R meal count 1.25 61.89$

Middle F&R meal Count 1.5 74.27$

High school F&R meal count 1.5 74.27$

Weighted on LEP counts

Elementary 1.5 74.27$

Secondary 1.75 86.64$

Allotments will be initially allocated at approximately 60%. It will be adjusted based on the final State and Local budget after 20th day numbers are received.

Other Allocations calculated based on formulas

Per Pupil Elem. Middle High Other

a) CAPS Support 2$ 2$ 1$ Varies based on subtype

b) NCWISE Supplies 1$ 1$ 1$ 1$

c) Media Center Supplies 13$ 13$ 13$ 13$

4-5 O - equates to Hospital School, DSA, Performance Learning Center, and Lakeview Program.

Description

Other Allocations calculated based on formulas

Per Pupil Elem. Middle High Other

Per Teacher

a) Music (Music Teacher-E, Choral Teacher -M&H) 450$ 850$ 1,500$ -$ All Elementary Schools; M & H For DSA only.

b) Dance Support (Programmatic - Dance teacher) 400$ 400$ 500$ -$ ES: Club, RN Harris, Sandy Ridge, WG Pearson Elem & Middle.

c) Drama Support (Programmatic - Drama Teacher) 500$ 500$ 1,700$ -$ All high schools (does not include small high schools)

d) Band Supplies

Band Teacher 450$ 750$ 1,600$ -$ All Middle & High schools

Strings Teacher/PT -$ -$ 500$ -$ PT Teacher for HS

e) Band Instrument Repair (Band/Strings Teacher) 300$ 500$ 1,200$ -$ All Middle & High schools

f) Travel (Per School Admin. Personnel)

Principal 1,000$ 1,500$ 2,000$ Varies b/on subtype

Assistant Principal 750$ 750$ 750$ 750$

Fixed Formulas/Amounts

a) ROTC -$ -$ 3,000$ -$ HS only if having program

b) Copier/Aux Svcs (180*ADM*10)*cost per copy (0.015)

c) Athletics -$ 10,000$ 14,850$ -$

d) Cheerleading -$ 1,400$ 900$ -$

e) Intramurals -$ 1,500$ -$ 1,500$ All Middle schools; DSA & Lakeview only

Special Operating Funds

Magnet/ Choice funding Fixed - Selected Schools

Will be reviewed and allocated based on program needs.

Non-Salary School Allocations

FY 2016-17

Funding Factors

Allotments for Other Categories

Funding Factors

43 63

2016‐2017

BUDGET RESOLUTION

Sec on 6

LOCAL FUND

44 64

Durham County Appropriations

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

AMOUNT $102,900,000 $100,807,663 $102,962,189 $108,736,952 $115,381,832 $117,818,481 $118,428,591 $122,847,567 $126,097,567

DPS/Charter ADM 35,441 34,977 35,091 35,708 36,581 38,080 38,987 39,448 39,686

Dollars per ADM $2,903.42 $2,882.11 $2,934.15 $3,045.17 $3,154.15 $3,093.97 $3,037.64 $3,114.16 $3,177.38

$102,900,000 $100,807,663

$102,962,189

$108,736,952

$115,381,832 $117,818,481

$118,428,591

$122,847,567 $126,097,567

28,000

30,000

32,000

34,000

36,000

38,000

40,000

42,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

$100,000,000

$110,000,000

$120,000,000

$130,000,000

45 65


4110 County Appropriation 126,097,567.00$ 88.89%

4111 City Revenue for Holton 190,927.00 0.13%

4410 Fines and Forfeitures 1,500,000.00 1.06%

4450 Interest Earned on Investments 168,000.00 0.12%

4910 Fund Balance Appropriated 7,677,109.00 5.41%

Special Revenues 6,225,480.00 4.39%

Total Revenue 141,859,083.00$ 100.0%



LOCAL FUND REVENUES

88.89%

0.13%

1.06% 0.12% 5.41% 4.39%

County Appropriation City Revenue for Holton Fines and Forfeitures

Interest Earned on Investments Fund Balance Appropriated Special Revenues

46 66


3200 Drivers Ed Revenue 70,000.00$ 1.12%

3700 ROTC 170,000.00 2.73%

3700 NC Medicaid 2,065,069.00 33.17%

4210 Tuition and Fees 10,000.00 0.16%

4420 Rental of School Property 304,000.00 4.88%

4480 Warehouse Revenue 350,000.00 5.62%

4490 Misccellaneous Revenue 225,000.00 3.61%

4490 Teacher On Loan 510,875.00 8.21%

4880 Indirect Cost Revenue 1,500,000.00 24.09%

4890 E-Rate Revenue 1,020,536.00 16.39%

Total Revenue 6,225,480.00$ 100.0%



LOCAL SPECIAL FUND REVENUES

1.12% 2.73%

33.17%

0.16%

4.88%

5.62% 3.61%

8.21%

24.09%

16.39%

Drivers Ed Revenue ROTC NC Medicaid Tuition and Fees

Rental of School Property Warehouse Revenue Misccellaneous Revenue Teacher On Loan

Indirect Cost Revenue E-Rate Revenue

47 67

Purpose Expenditures Amount Percent2

5000 Instructional Services 74,307,968.00$ 52.4%6000 System Wide Support Services 46,081,692.00 32.5%7000 Ancillary Services 842,998.00 0.6%8000 Non-Programmed Services 20,626,425.00 14.5%

Total Expenditure 141,859,083.00$ 100.0%

DURHAM PUBLIC SCHOOLS2016-17 BUDGET RESOLUTIONLOCAL EXPENSE BY PURPOSE

52.4%

32.5%

0.6%

14.5%

Instructional Services System Wide Support Services Ancillary Services Non-Programmed Services

48 68


Budget Resolution FY 2016-17

Local Fund by Purpose

Purpose Description Budget Position %

5000 Instructional Services 74,307,968.00 636.02 52.38%

6000 System Wide Support Services 46,081,692.00 248.90 32.48%

7000 Ancillary Services 842,998.00 2.40 0.59%

8000 Non-Programmed Services 20,626,425.00 - 14.54%

Total 141,859,083.00 887.31 100.0%

4110 County Appropriation 126,097,567.00 88.89%





3200 Drivers Ed Revenue 70,000.00 0.05%

3700 ROTC 170,000.00 0.12%

3700 NC Medicaid 2,065,069.00 1.46%

4210 Tuition and Fees 10,000.00 0.01%




4490 Teacher On Loan 510,875.00 0.36%


4890 E-Rate Revenue 1,020,536.00 0.72%

Total 141,859,083.00 - 100%


Local Fund Expenditures

Local Fund Revenues

49 69

Durham Public SchoolsBudget Resolution FY 2016-17Local Fund by Purpose


5000- Instructional Services5100 Regular Instructional Services 42,480,674.52 411.65 29.95%5200 Special Population Instructional Services 6,750,316.00 19.95 4.76%5300 Alternative Program Instructional Services 4,190,544.48 26.09 2.95%5400 School Leadership Services 10,188,899.00 91.91 7.18%5500 Co-Curricular Services 1,778,485.00 1.00 1.25%5800 School Based Support Services 8,919,049.00 85.41 6.29%

74,307,968.00 636.02 52.4%

6000- System-Wide Support Services6100 Support and Development Services 2,017,651.00 14.10 1.42%6200 Special Population Support Services 404,996.00 3.26 0.29%6300 Alternative Program Support Services 1,101,910.00 6.00 0.78%6400 Technology Support Services 4,506,051.00 33.00 3.18%6500 Operational Support Services 27,248,736.00 124.57 19.21%6600 Financial and Human Resources Services 5,684,308.00 38.07 4.01%6700 Accountability Services 1,074,466.00 9.00 0.76%6800 System-Wide Pupil Support Services 996,781.00 9.00 0.70%6900 Leadership Services 3,046,793.00 11.90 2.15%

46,081,692.00 248.90 32.5%

7000- Ancillary Services7100 Community Services 842,998.00 2.40 0.59%

842,998.00 2.40 0.6%

8000- Non-Programmed Charges8100 Payments to Other Governmental Units 20,626,425.00 - 14.54%

20,626,425.00 - 14.5%

Total 141,859,083.00 887.31 100.0%


50 70

Durham Public SchoolsBudget Resolution FY 2016-17Local Fund by PRC

PRC Description Budget Position %

001 Classroom Teachers 34,513,758.00 340.00 24.33%002 Central Office Administration 4,268,052.00 32.07 3.01%003 Non-Instructional Support Personnel 9,678,797.48 136.12 6.82%005 School Building Administration 7,323,251.00 50.00 5.16%007 Instruction Support- Certified 5,871,429.00 63.80 4.14%009 Non-Contributory Employee Benefits 941,539.00 - 0.66%010 Dollars for Certified Personnel 120,906.00 - 0.09%012 Drivers Education 8,990.00 - 0.01%013 CTE- Months Of Employment 1,430,761.00 2.00 1.01%020 Foreign Exchange Teachers 115,276.00 - 0.08%022 Mentors Program 1,100,091.00 11.00 0.78%024 Disadvantage Supplemental Fund 124,935.00 - 0.09%027 Teacher Assistants 2,333,248.00 68.07 1.64%028 Staff Development 59,507.00 - 0.04%029 Behavioral Support 13,781.00 - 0.01%032 Children With Special Needs 2,478,871.00 10.50 1.75%034 Academically Intellectually Gifted 149,229.00 1.00 0.11%036 Charter Schools 20,626,425.00 - 14.54%043 Child and Family Support 11,698.00 - 0.01%045 Top of the Scale Bonus 128,140.00 - 0.09%050 ESEA Title 1-Basic Program 372.00 - 0.00%054 Limited English Proficiency 137,531.00 0.50 0.10%055 Learn and Earn 11,295.00 - 0.01%056 Transportation of Pupils 1,115,959.00 11.57 0.79%061 Classroom Materials, Supplies and Equipments 3,622,598.52 2.00 2.55%



51 71

Durham Public SchoolsBudget Resolution FY 2016-17Local Fund by PRC

PRC Description Budget Position %FY 17 Budget Resolution

068 Alternative Programs and Schools 11,454.00 - 0.01%069 At-Risk Student Services 2,444,909.00 18.18 1.72%070 IDEA-Early Intervening Svcs 698,151.00 10.51 0.49%096 Special Position Allotment 601,682.00 9.00 0.42%130 State Textbooks 214,750.00 - 0.15%301 JROTC 543,980.00 6.00 0.38%306 Medicaid Direct Fees 234,102.00 - 0.17%567 Support Our Student (SOS) 60,216.00 1.00 0.04%606 Magnet Schools 660,549.00 2.00 0.47%902 Administrative Services 1,630,313.00 - 1.15%903 Utilities-Maintenance 22,376,469.00 80.00 15.77%904 Operational Services 2,921,199.00 - 2.06%911 Academic Services 3,730,750.00 - 2.63%912 Specialized Services 2,906,401.00 - 2.05%915 IT Services 6,637,718.00 32.00 4.68%

Total 141,859,083.00 887.31 100.0%-


52 72


Budget Resolution FY 2016-17

Local Fund by PRC


4110 County Appropriation 126,097,567.00 88.89%





3200 Drivers Ed Revenue 70,000.00 0.05%

3700 ROTC 170,000.00 0.12%

3700 NC Medicaid 2,065,069.00 1.46%

4210 Tuition and Fees 10,000.00 0.01%




4490 Teacher On Loan 510,875.00 0.36%


4890 E-Rate Revenue 1,020,536.00 0.72%

Total 141,859,083.00 - 100.0%

Local Fund Revenues

53 73

2016‐2017

BUDGET RESOLUTION

Sec on 7

STATE BUDGET OVERVIEW

54 74

updated 7/1/2016

FY 2016-17 Budget Comparison Governor House Senate Conference Beginning Appropriated Budget (Base) 8,419,444,621$ 8,419,444,621$ 8,419,444,621$ 8,419,444,621$

State Public School Fund - ContinuationAverage Daily Membership Adjustment 48,941,541 R(1) 46,781,057 R 46,781,057 R 46,781,057 R

Average Salary Adjustment 340,587 R - Exceptional Childrens Headcount (2,349,715) R

State Public School Fund - Expansion

Central Office (5,000,000) R (2,500,000) R

Instructional Supplies 10,000,000 NR (1) 5,000,000 NR 2,500,000 R

Textbook and Digital Materials 11,670,000 NR (9,210,837) R

Textbook and Digital Materials 9,250,000 NR 10,000,000 NR

Digital Learning Plan 29,000,000 NR(1) 9,400,000 NR 4,000,000 R

Digital Learning Plan 700,000 NR

School Connectivity (10,000,000) R

Literacy Coaches 25,000,000 R

Elimination of Class size reductions (1st grade) (26,898,798) R

Reduce Class size in grade 2 27,146,257 R

RTA 1st/2nd grade Camps (20,000,000) R

RTA 1st/2nd grade Camps 10,000,000 NR

3rd grade reading Teacher Performance Pilot bonus 10,000,000 R 10,000,000 NR

AP/IB Teacher Bonuses 4,300,000 R 4,300,000 NR

CTE industry credentials - Teacher Bonuses 600,000 R 600,000 NR

At Risk-after school (4,784,539) R (4,784,539) R

At Risk-after school 2,000,000 NR

NBPTS differential - All Instructional Coaches 1,309,335 R

AP Summer Prof Deveopment - pass through to NCAP 126,000 NR 126,000 NR

Tchr Compensation Model Pilot 1,000,000 R 1,000,000 R

Tchr Compensation Model Pilot 100,000 NR 100,000 NR

NC Educational Endowment Fund 5,000,000 R

Panic Alarms (900,000) R (900,000) R (900,000) R (900,000) R

Panic Alarms 100,000 NR 100,000 NR 100,000 NR 100,000 NR

Cooperative Inn. HS (Gov- 13 schools, House 8 schools) 4,038,697 R 2,533,168 R

Transportation-fuel (2,000,000) R (2,000,000) R (2,000,000) R (2,000,000) R

Teacher Assistant Tuition Reimbursement (5 LEAs) 112,500 R 112,500 R

SPSF Adjustments 89,520,825 68,120,762 61,494,438 74,785,303

Dept of Public InstructionAgency Operating-IT rates 656,800 R - Department of Public Instruction (1,940,000) R

Department of Public Instruction (250,000) NR (250,000) NR

Licensure System update for SB867 (if ratified) 250,000 NR 250,000 NR

SBE Legal personnel for SB867 (if ratified) 140,000 R 140,000 R

Alternative Teacher Preparation Pilot Evaluation 500,000 NR 500,000 NR

DPI Adjustments 656,800 - (1,300,000) 640,000

Education Support OrganizationsDistinguished Leadership Practice. 600,000 NR

Triangle Literacy Council 690,000 NR 690,000 NR

National Academy Foundation 306,000 NR

Muddy Sneakers 500,000 NR 500,000 NR

Teach for America (6,000,000) R

Teach for America 6,000,000 NR

Communities in Schools (2,446,750) R

Communities in Schools 2,446,750 NR 50,000 NR

ESO Adjustments - 2,096,000 - 1,240,000

Total Expansion/Reduction 90,177,625 70,216,762 60,194,438 76,665,303

Total Requirements 8,509,622,246 8,489,661,383 8,479,639,059 8,496,109,924

55 75

updated 7/1/2016

FY 2016-17 Budget Comparison Governor House Senate Conference Reserve for Salaries & Benefits

Educators Teachers-salary increase 246,616,051 R 161,222,806 R 280,037,956 R 190,947,111 R

Educators Teachers-Step 12,695,525 R

Educators Teachers-Bonus 166,074,644 NR 35,507,366 NR

School-Based Administrators-step increase 3,612,004 R 10,054,303 R 3,612,004 R 8,443,728 R

School-Based Administrators-bonus 9,627,160 NR 491,890 NR 7,000,000 NR 1,610,575 NR

Non-Certified and Central Office Staff -Sal increase - 28,042,955 R 15,000,000 R 21,032,217 R

Non-Certified and Central Office Staff -bonus 35,265,796 NR 26,665,163 NR 7,010,739 NR

Non Educator merit bonuses 17,242,627 NR

Retirement - LEA 20,337,256 R 71,470,927 R 18,594,062 R 18,594,062 R

Retirement - LEA 27,891,094 NR

Health LEA 28,725,195 R

DPI Personnel-Sal Increase - 1,340,240 R 1,227,599 R

DPI Personnel-Bonus 431,494 NR 223,588 NR

State Agency Teachers-residential schools 286,500 R

State Agency SBA-residential schools - Retirement DPI 156,929 R 551,492 R 143,478 R 143,478 R

Retirement DPI 215,216 NR

Health DPI 155,235 R

Reserves for Salary and Benefit Adjustments 494,671,865 364,659,066 324,387,500 294,582,034

Total Expansion + Salary & Benefits Requirements 9,004,294,111 8,854,320,449 8,804,026,559 8,790,691,958

(1) Items funded by ReceiptsCivil Penalties- driver education (758,237) R

Lottery Non instructional Support (ADM Growth) (1,402,247) R (57,316,378) R (57,316,378) R (57,316,378) R

Lottery Transportation (50,000,000) R

Lottery- Instructional Supplies & Equipment (10,000,000) NR

Lottery-Digital Learning Plan (29,000,000) NR

Total Receipts Support (41,160,484) (57,316,378) (107,316,378) (57,316,378)

Ending Appropriated Budget 8,963,133,627$ 8,797,004,071$ (3) 8,696,710,181$ 8,733,375,580$

Retirement Rate 15.67% 16.55% 15.64% 16.12%Health Benefit $ 5,471 $ 5,659 $ 5,659 $ 5,471 (1)

Salary Increase See separate tab See separate tab See separate tab See separate tab

Other items affecting the K-12 Education In UNC BudgetPrincipal Preparation Program 7,500,000 R (1,000,000) R 3,500,000 R

UNC Teacher & Principal Lab School Admin 1,000,000 NR 1,000,000 NR

Special Education student Scholarship 5,800,000 5,800,000 R 632,500 R 5,800,000 R

Opportunity Scholarships 34,840,000 NR 34,840,000 NR

Math Science Teacher Scholarship 2,000,000 2,000,000 R

R= Recurring/ NR= Nonrecurring

56 76

LEA# 320 Durham Public P.O. Box 30002Durham, NC 27702

STATE PUBLIC SCHOOL FUND

Fiscal PRC Grant Y-T-DYear Description Year Allotment

2016-17 320 001CLASSROOM TEACHERS 1549.5 0 98,272,389.00 1549.5 0 98,272,389.002016-17 320 002CENTRAL OFFICE ADMINISTRATION 0 0 1,356,513.00 0 0 1,356,513.002016-17 320 003NON-INSTRUCTIONAL SUPPORT 0 0 8,313,414.00 0 0 8,313,414.002016-17 320 005SCHOOL BUILDING ADMINISTRATION 0 969 6,834,397.00 0 969 6,834,397.002016-17 320 007INSTRUCTIONAL SUPPORT 156 0 10,786,152.00 156 0 10,786,152.002016-17 320 013CAREER AND TECHNICAL EDU- 0 1517 9,499,454.00 0 1517 9,499,454.002016-17 320 014CAREER AND TECHNICAL EDU- 0 0 448,660.00 0 0 448,660.002016-17 320 024DISADVANTAGED STUDENTS 0 0 1,333,428.00 0 0 1,333,428.002016-17 320 027TEACHER ASSISTANTS 0 0 8,668,978.00 0 0 8,668,978.002016-17 320 032CHILDREN WITH SPECIAL NEEDS 0 0 18,201,694.00 0 0 18,201,694.002016-17 320 034ACADEMICALLY & INTELLECTUALLY 0 0 1,784,030.00 0 0 1,784,030.002016-17 320 054LIMITED ENGLISH (LEP) 0 0 4,315,193.00 0 0 4,315,193.002016-17 320 056TRANSPORTATION 0 0 9,640,146.00 0 0 9,640,146.002016-17 320 061CLASSROOM MATERIAL, INSTR 0 0 1,037,196.00 0 0 1,037,196.002016-17 320 069AT-RISK STUDENT SER/ALTERNATIVE 0 0 6,981,738.00 0 0 6,981,738.00

Subtotal 1,705.50 2,486.00 187,473,382.00 1,705.50 2,486.00 187,473,382.00

OTHER PROGRAMS


2016-17 320 012DRIVER TRAINING 0 0 746,477.00 0 0 746,477.002016-17 320 130TEXTBOOKS 0 0 1,404,353.00 0 0 1,404,353.00

Subtotal 0 0 2,150,830.00 0 0 2,150,830.00

Grand total 1,705.50 2,486.00 189,624,212.00 1,705.50 2,486.00 189,624,212.00

Year Rev# PRC PRC Description2017 000 001CLASSROOM TEACHERS2017 000 002CENTRAL OFFICE ADMINISTRATION2017 000 003NON-INSTRUCTIONAL SUPPORT 2017 000 005SCHOOL BUILDING ADMINISTRATION2017 000 007INSTRUCTIONAL SUPPORT2017 000 012DRIVER TRAINING2017 000 013CAREER AND TECHNICAL EDU-2017 000 014CAREER AND TECHNICAL EDU-2017 000 024DISADVANTAGED STUDENTS 2017 000 027TEACHER ASSISTANTS2017 000 032CHILDREN WITH SPECIAL NEEDS2017 000 034ACADEMICALLY & INTELLECTUALLY 2017 000 054LIMITED ENGLISH (LEP)2017 000 056TRANSPORTATION2017 000 061CLASSROOM MATERIAL, INSTR 2017 000 069AT-RISK STUDENT SER/ALTERNATIVE 2017 000 099PRIOR YEAR TRANSPORTATION2017 000 130TEXTBOOKS2017 000 NA1CHILDREN W/SPECIAL NEEDS -2017 000 NA2CHILDREN W/SPECIAL NEEDS-SCHOOL

INITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENT

INITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENT

INITIAL ALLOTMENT

Revision Note:Revision Note

INITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENTINITIAL ALLOTMENT

Month

Current Allotment Revision#000 Total Revised AllotmentLEA PRC Position Month Amount Position Month

LEA PRC Position Month Amount PositionCurrent Allotment Revision#000 Total Revised Allotment

North Carolina Department of Public InstructionsDivision of School Business Services / School Allotment Section

Budget Allotment Revision – Public Schools for Fiscal Year 2016-17As of Allotment Revision#: 000

Printed Date 10/04/2016

57 77

State Initial Allotment FormulasFY 2016-17

AdministrationCategory Basis of Allotment (Funding Factors are rounding.)

Central Office Administration Decreased by LEA from FY 15-16 Initial Allotment is -1.15%


Category Basis of Allotment (Funding Factors are rounded.) Allotted Salary

Classroom Teachers Grades Kindergarten 1 per 18 in ADM.

Grade 1 1 per 16 in ADM.

Grades 2 - 3 1 per 17 in ADM. Grades 4 - 6 1 per 24 in ADM. Grades 7 - 8 1 per 23 in ADM. Grade 9 1 per 26.5 in ADM. Grades 10 - 12 1 per 29 in ADM. LEA Average Math/Science/Computer Teachers 1 per county or based on sub agreements.

Teacher Assistants $33,025

Instructional Support 1 per 218.55 in ADM. LEA Average

School Building Administration Principals 1 per school with at least 100 ADM or at least 7 state paid teachers or LEA Average

Assistant Principals 1 month per 98.53 in ADM. LEA Average

Career Technical Ed. - MOE Base of 50 Months of Employment per LEA with remainder distributed LEA Average

(LIMITED FLEXIBILITY- Salary Increase) based on ADM in grades 8-12.

Classroom Materials/Instructional $ 30.05 per ADM plus $2.69 per ADM in grades 8 and 9 for PSAT Testing

Supplies/Equipment Textbooks $41.29 per ADM in grades K-12. (Indian Gaming funds are not included)

Employee Benefits Category Basis of Allotment Hospitalization $5,471 per position per year.

Retirement 16.12% of total salaries.

Social Security 7.65% of total salaries.

Statewide Average Salaries for FY 2016-17 (Benefits are not included) Category Basis of AllotmentTeachers $45,970

Principals (MOE) $5,368

Assistant Principals (MOE) $5,197

Career Technical Ed. (MOE) $4,788

Instructional Support $51,724

SupportCategory Basis of Allotment (Funding Factors are rounded.)

Noninstructional Support Personnel $244.42 per ADM. $6,000 per Textbook Commission member for Clerical Assistants.

The number of classes is determined by a ratio of 1:21. K - 2 TAs per every 3 classes; Grades 1-2 - 1 TA for every 2 classes; and Grade 3 - 1 TA for every 3 classes

instructional support personnel. Schools opening after 7/1/2011 are eligible based on at least 100 ADM only.

Note: Dollars for 2016-17 position/month allotments are based on LEA's average salary including benefits, rather than the statewide average salary. They are still position/month allotments and you must stay within the positions/months allotted, not the dollars. This calculation is necessary to determine your LEA's allotment per ADM for charter schools.

58 78

State Initial Allotment FormulasFY 2016-17

Categorical Programs

Category Basis of Allotment (Funding Factors are rounded.)

Academically or Intellectually $1,310.82 per child for 4% of ADM. Gifted Students

At-Risk Student Services Each LEA receives the dollar equivalent of one resource officer ($37,838) per high school. Of the remaining funds, 50% is distributed based on ADM ($88.93 per ADM) and 50% is distributed based on number of poor children, per the federal Title 1 Low Income poverty data ($347.68 per poor child). Each LEA receives a minimum of the dollar equivalent of two teachers and two instructional support personnel ($263,716).

Children with Disabilities School Aged $4,093.14 per funded child count. Child count is comprised of the lesser of the

April 1 handicapped child count or 12.5% of the allotted ADM.

Preschool Base of $62,368 per LEA; remainder distributed based on December 1 child count of ages

3, 4, and PreK- 5, ($3,255.52) per child.

Group Homes Approved applications.

Developmental Day Care (3-21) To be allotted in Revision

Community Residential Centers To be allotted in Revision Disadvantaged Student Supplemental Funding

Driver Training $194.34 per public, private and federal 9th Grade ADM.

Limited English Proficiency Base of a teacher asst. ($32,804); remainder based 50% on number of funded LEP students ($396.18) and 50% on an LEA's concentration of LEP students ($4,340.92).

School Technology No New Appropriation for FY 16-17.

ADM <

600

1,300

1,700

2,000

2,300

2,600

2,800

3,200

Transportation 80% of the Governor's Recommended Allotment. The remaining funds will be allotted in December.

Career Technical Education - Program Support $10,000 per LEA with remainder distributed based on ADM in grades 8-12 ($33.10).

Category RestrictionsCentral Office Administration No transfers into Central Office Administration.Teacher Assistants No transfers out of this category.CTE Months and Support Transferred only as permitted by federal law and grants or rules by State Board of Education.Children with Disabilities Transferred only as permitted by federal law and grants or rules by State Board of Education.School Technology No transfers in or out .Position/MOE Allotments No Transfers into position or MOE categories. No transfers to purchase the same type of position.

Please see the allotment policy Manual for Special Provisions.

Restrictions for FY 2016-17 through an ABC transfer.

Small County Supplemental Funding

Allotment

1,710,000

1,820,000

1,548,700

1,600,000

1,560,000

1,470,000

1,498,000

1,548,000

See the Allotment Policy Manual for formula for allocating supplemental funding to address the capacity needs of LEAs in meeting the needs of disadvantaged students.

Low Wealth Supplemental FundingSee the Allotment Policy Manual for formula allocating supplemental funds to eligible LEAs that are located in counties that do not have the ability to generate revenue to support public schools at the state average level.

59 79

Principals (12 Months per Position) $5,368Social Security 411Retirement 865Hospitalization 456

$7,100

Assistant Principals (10 Months per Position) $5,197Social Security 398Retirement 838Hospitalization 547

$6,980

Teachers $45,970Social Security 3,517Retirement 7,410Hospitalization 5,471

$62,368

Vocational Education (10 months per Position) $4,788Social Security 366Retirement 772Hospitalization 547

$6,473

Instructional Support $51,724Social Security 3,957Retirement 8,338Hospitalization 5,471

$69,490

Clerical Assistants - See Note $32,775Social Security 2,507Retirement 5,283Hospitalization 5,471

$46,036

Teacher Assistants - See Note $22,084Social Security 1,689Retirement 3,560Hospitalization 5,471

$32,804

Custodians - See Note $21,806Social Security 1,668Retirement 3,515Hospitalization 5,471

$32,460

Social Security Rate 7.65%Retirement Rate 16.120%Hospitalization Rate $5,471

Notes:1. Noncertified salaries (Clerical Assistants,Teacher Assistants, and Custodians) are based

on 2006-07 5th pay period average salary increased by 4%. Also increased by 1,100 based on 2008 Leg; increased by 1.2% based on HB 950, 2012.;SB 744 increase 500; HB1030 increasedFY 16-17 - 1.5%.

2 FY 2016-17 increase for Teachers, IS, CTE 4.7%; SBA- Principals 2.85% and Asst. Principals 2.85%

N.C. Department of Public InstructionAverage Salaries Used for 2016-17 Initial Allotments

(Based on 2015-16 6th Pay Period Average Salaries )

60 80

Select an LEA/Charter School from below:

Course Revised ProjectedType FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17

Summer 37 142 213 254 104 90 57 91 79Fall 40 76 181 160 209 249 234 262 278Year Long 10 27 42 23 79 153 154 221 246Spring 53 159 281 220 280 209 274 289 300Fall/Spring 0 0 0 0 0 0 0 0 0Total 140 404 717 657 672 701 719 863 903

Course TypeCost per

Course TypeProjected Total Cost

Actual Total Cost

Adjustment Base (Lower

Cost)Summer $235 18,565 0 0Fall/Spring $349 201,722 0 0Year Long $438 107,748 0 0Total Cost 328,035 0 0

Teacher Conversion Rate $62,368Equivalent Teachers 5.26

Instructional Cost (246,026)Teacher Position Equivalent (PRC 001) (3.94)

Instructional Cost 0Teacher Position Equivalent (PRC 001) 0.00

Instructional Cost (82,009)Teacher Position Equivalent (PRC 001) (1.32)

Reduction for Administration: (85,072)Reduction for Reserve: (43,426)

Total Dollar Reduction (PRC 001 and PRC 003) (374,524)

(Processed in Allotment Revision #2)

Other Reductions from Non-instructional Support (PRC 003)

(1) Calculation of 75% Withholding Based on Projected Enrollment:(Processed in Allotment Revision #2)

(2) Total Teacher Reduction before Reserves:

(3) Allotment Adjustment to PRC 001:(Maximum Reduction in Sure-up Revision)

(4) Reserve Reduction:

Calculation of Projected Total Cost and Actual Total Cost:

North Carolina Virtual Public Schools (NCVPS) Reduction FormulaFY 16-17

320 Durham Public

Student Projection:

For the Fall, Spring, and Year-Long course types, we analyzed, for each LEA and Charter School, the trends for the last five years versus a weighted average of enrollments on the same period. We selected the maximum of the two and then adjusted the projections versus the

aggregate values for LEAs and Charter Schools. For the Summer courses, we use a similar projection algorithm but included in the analysis the restricted trends of the last four years.

61 81

LEA# 320 Durham Public P.O. Box 30002Durham, NC 27702

STATE PUBLIC SCHOOL FUND


2016-17 320 001CLASSROOM TEACHERS 0 0 0 1555.26 0 98,631,333.002016-17 320 002CENTRAL OFFICE ADMINISTRATION 0 0 0 0 0 1,356,513.002016-17 320 003NON-INSTRUCTIONAL SUPPORT 0 0 0 0 0 8,184,916.002016-17 320 005SCHOOL BUILDING ADMINISTRATION 0 0 0 0 981 6,919,597.002016-17 320 007INSTRUCTIONAL SUPPORT 0 0 0 156 0 10,786,152.002016-17 320 013CAREER AND TECHNICAL EDU-MONTHS 0 0 0 0 1517 9,499,454.002016-17 320 014CAREER AND TECHNICAL EDU- 0 0 0 0 0 432,660.002016-17 320 016SUMMER READING CAMPS 0 0 0 0 0 767,753.002016-17 320 024DISADVANTAGED STUDENTS 0 0 0 0 0 1,333,428.002016-17 320 027TEACHER ASSISTANTS 0 0 0 0 0 8,668,978.002016-17 320 032CHILDREN WITH SPECIAL NEEDS 0 0 0 0 0 18,201,694.002016-17 320 033MERIT BONUS 0 0 0 0 0 469,318.002016-17 320 034ACADEMICALLY & INTELLECTUALLY 0 0 0 0 0 1,784,030.002016-17 320 040AFTER-SCHOOL QUALITY IMPROVEMENT 0 0 358,394.00 0 0 394,927.002016-17 320 042CHILD AND FAMILY SUPPORT TEAMS- 0 0 0 6.2 0 428,264.002016-17 320 043CHILD AND FAMILY SUPPORT 0 0 0 0 0 372,861.002016-17 320 054LIMITED ENGLISH (LEP) 0 0 0 0 0 4,315,193.002016-17 320 055HIGH SCHOOL LEARN AND EARN 0 0 0 0 0 316,646.002016-17 320 056TRANSPORTATION 0 0 0 0 0 9,646,146.002016-17 320 061CLASSROOM MATERIAL, INSTR 0 0 0 0 0 1,037,196.002016-17 320 066ASSISTANT PRINCIPAL INTERNS 0 0 0 0 0 17,086.002016-17 320 067ASSISTANT PRINCIPAL INTERNS-MSA 0 0 0 0 0 469,876.002016-17 320 069AT-RISK STUDENT SER/ALTERNATIVE 0 0 0 0 0 7,398,894.00

Subtotal 0 0 358,394.00 1,717.46 2,498.00 191,432,915.00

FEDERAL PROGRAMS


2016-17 320 017CAREER AND TECHNICAL EDU- 2017 0 0 152,827.00 0 0 152,827.00

Subtotal 0 0 152,827.00 0 0 152,827.00

OTHER PROGRAMS


2016-17 320 012DRIVER TRAINING 0 0 0 0 0 746,477.002016-17 320 015SCHOOL TECHNOLOGY FUND 0 0 635,610.00 0 0 1,095,121.002016-17 320 120LEA FINANCED PURCHASE OF SCHOOL 0 0 0 0 0 63,887.002016-17 320 130TEXTBOOKS 0 0 0 0 0 1,404,353.00

Subtotal 0 0 635,610.00 0 0 3,309,838.00

Grand total 0 0 1,146,831.00 1,717.46 2,498.00 194,895,580.00

Year Rev# PRC PRC Description2017 010 015SCHOOL TECHNOLOGY FUND2017 010 017CAREER AND TECHNICAL EDU-2017 010 040AFTER-SCHOOL QUALITY IMPROVEMENT

Revision Note:Revision Note

FY15-16 Excess Fines & Forfeitures1st Installment - 29%ASQI Recipients Allotment


Month


LEA PRC Position Month Amount PositionCurrent Allotment Revision#010 Total Revised Allotment

North Carolina Department of Public InstructionsDivision of School Business Services / School Allotment Section

Budget Allotment Revision – Public Schools for Fiscal Year 2016-17As of Allotment Revision#: 010

Printed Date 10/04/2016

62 82

2016‐2017

BUDGET RESOLUTION

Sec on 8

STATE FUND

63 83

State Funding Over the Years

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

AMOUNT $187,638,699 $172,241,381 $143,589,043 $157,724,366 $162,971,574 $172,971,574 $194,415,058 $196,699,421 $198,562,881

DPS ADM 35,441 34,977 35,091 35,708 36,581 38,080 38,987 39,448 39,686

Dollars per ADM $5,294.40 $4,924.42 $4,091.91 $4,417.06 $4,455.09 $4,542.32 $4,986.66 $4,986.30 $5,003.35

$187,638,699

$172,241,381

$143,589,043

$157,724,366

$162,971,574

$172,971,574

$194,415,058 $196,699,421 $198,562,881

28,000

30,000

32,000

34,000

36,000

38,000

40,000

42,000

$30,000,000

$50,000,000

$70,000,000

$90,000,000

$110,000,000

$130,000,000

$150,000,000

$170,000,000

$190,000,000

$210,000,000

64 84


3100 State Public School Fund 194,440,043.00$ 97.9%3101 State Employee Other Benefits 2,068,106.00 1.0%3211 State Texbook Allotment 2,054,732.47 1.0%

Total Revenue 198,562,881.47$ 100.0%


STATE FUND REVENUES

97.9%

1.0% 1.0%

State Public School Fund State Employee Other Benefits State Texbook Allotment

65 85


5000 Instructional Services 178,458,020.47$ 89.9%6000 System Wide Support Services 19,857,195.00 10.0%7000 Ancillary Services 247,666.00 0.1%


DURHAM PUBLIC SCHOOLS2016-17 BUDGET RESOLUTIONSTATE EXPENSE BY PURPOSE

89.9%

10.0% 0.1%

Instructional Services System Wide Support Services Ancillary Services

66 86

Durham Public SchoolsBudget Resolution FY 2016-17State Fund by Purpose


5000 Instructional Services 178,458,020.47$ 2,927.80 89.87%6000 System Wide Support Services 19,857,195.00 401.06 10.00%7000 Ancillary Services 247,666.00 2.10 0.12%

Total 198,562,881.47 3,330.96 100.0%

3100 State Public School Fund 194,440,043.00$ 97.92%3101 State Employee Other Benefits 2,068,106.00 1.04%3211 State Texbook Allotment 2,054,732.47 1.03%

Total 198,562,881.47 - 100.0%

State Fund Expenditures

State Fund Revenues


67 87

Durham Public SchoolsBudget Resolution FY 2016-17State Fund by Purpose


5000- Instructional Services5100 Regular Instructional Services 96,093,892.47 1,537.95 48.39%5200 Special Population Instructional Services 43,759,780.00 767.81 22.04%5300 Alternative Program Instructional Services 14,296,177.00 267.88 7.20%5400 School Leadership Services 12,312,078.00 182.35 6.20%5800 School Based Support Services 11,996,093.00 171.81 6.04%

178,458,020.47 2,927.80 89.9%

6000- System-Wide Support Services6100 Support and Development Services 487,745.00 6.00 0.25%6200 Special Population Support Services 27,435.00 5.00 0.01%6300 Alternative Program Support Services 102,972.00 1.00 0.05%6400 Technology Support Services 140,916.00 - 0.07%6500 Operational Support Services 15,559,874.00 350.03 7.84%6600 Financial and Human Resources Services 1,803,586.00 22.93 0.91%6700 Accountability Services 6,325.00 - 0.00%6800 System-Wide Pupil Support Services 425,469.00 5.00 0.21%6900 Leadership Services 1,302,873.00 11.10 0.66%

19,857,195.00 401.06 10.0%

7000- Ancillary Services7100 Community Services 11,093.00 0.10 0.01%7200 Nutrition Services 236,573.00 2.00 0.12%

247,666.00 2.10 0.1%

Total 198,562,881.47 3,330.96 100.0%


68 88

Durham Public SchoolsBudget Resolution FY 2016-17State Fund by PRC


001 Classroom Teachers 96,108,835.00 1,519.00 48.40%002 Central Office Administration 1,356,513.00 9.13 0.68%003 Non-Instructional Support Personnel 9,090,388.00 164.00 4.58%005 School Building Administration 7,010,376.00 85.56 3.53%007 Instruction Support- Certified 10,635,964.00 154.12 5.36%009 Non-Contributory Employee Benefits 2,068,106.00 - 1.04%011 NBPTS Educational Leave 15,609.00 - 0.01%012 Drivers Education 746,477.00 0.90 0.38%013 CTE- Months Of Employment 8,792,615.00 142.90 4.43%014 CTE- Program Support 901,282.00 2.75 0.45%015 School Technology Fund 459,511.00 - 0.23%016 Summer Reading Camps 767,753.00 - 0.39%020 Foreign Exchange Teachers 1,060,256.00 16.00 0.53%024 Disadvantage Supplemental Fund 1,333,428.00 25.00 0.67%027 Teacher Assistants 8,668,978.00 258.00 4.37%029 Behavioral Support 150,202.00 5.00 0.08%032 Children With Special Needs 18,201,694.00 386.57 9.17%034 Academically Intellectually Gifted 341,447.00 6.00 0.17%040 After-School Quality Improvement 394,927.00 - 0.20%042 Child and Family - School Nurse 462,300.00 6.00 0.23%043 Child and Family Support 372,861.00 6.00 0.19%045 Top of the Scale Bonus 152,426.00 - 0.08%054 Limited English Proficiency 1,318,912.00 24.00 0.66%055 Learn and Earn 316,646.00 1.00 0.16%056 Transportation of Pupils 12,659,035.00 282.43 6.38%061 Classroom Materials, Supplies and Equipmen 1,037,196.00 - 0.52%066 Assistant Principal Intern 17,086.00 1.00 0.01%067 Assistant Principal Intern Full Time 469,876.00 10.00 0.24%068 Alternative Programs and Schools 489,136.00 14.75 0.25%069 At-Risk Student Services 10,967,398.00 210.85 5.52%073 School Connectivity 140,916.00 - 0.07%



69 89

Durham Public SchoolsBudget Resolution FY 2016-17State Fund by PRC


130 State Textbooks 2,054,732.47 - 1.03%

Total 198,562,881.47 3,330.96 100%

3100 State Public School Fund 194,440,043.00 97.92%3101 State Employee Other Benefits 2,068,106.00 1.04%3211 State Texbook Allotment 2,054,732.47 1.03%

Total 198,562,881.47 - 100%

State Fund Revenues


70 90

2016‐2017

BUDGET RESOLUTION

Sec on 9

FEDERAL FUND

71 91

Federal Planning Allotment General Information

FY 2015-16 (Not Updated for 2016-17)

NOTE: These Planning Allotments do not include any reduction for new charter

schools. They do account for existing charter schools. Initial Allotments

will be reduced for new charter schools based on their approved enrollment.

Continuing Federal Allotment Included:

IDEA Title VI-B Handicapped (PRC 060)

Base Payment - Each LEA shall receive a base amount equal to a proportional share

of 75% of the FY 1999-00 IDEA Title VI-B grant as calculated using the December

1998 head count.

Funds Remaining After Base - Eighty-five percent (85%) is distributed based on

ADM ($104.77 per ADM), including private schools and 15% distributed based on

December 2014 free lunch count ($37.85 per count).

In FY 2015-16, some LEAs are required to reserve 15% of their PRC 060 and PRC

049 allocation for Early Intervention Services. That 15% has been reduced from the

FY 15-16 Planning PRC 060 allocation - Early Intervening Services allocation is in

PRC 070.

IDEA Title VI-B Preschool Handicapped (PRC 049)

Base Payment - Each LEA shall receive a base amount equal to a proportional share

of 75% of the FY 1997-98 IDEA Title VI-B Preschool Grant as calculated using the

December 1996 head count.

Funds Remaining After Base - Eighty-five percent (85%) is distributed based on

ADM ($0.06 per ADM), including private schools and 15% distributed based on

December 2014 free lunch count ($0.02 per count).

ESEA Title I - Basic/Concentration/Targeted/EFIG (PRC 050 and

Neglected & Delinquent (PRC 047)

Poverty based formula based on funding levels as calculated by the U.S. Department

of Education.

May 29,2015

Page 1 of 3

School Business Services

School Allotments Section 72 92



Continuing Federal Allotments Included, cont.:

ESEA Title I - Migrant (PRC 051)

Each LEA/Charter with a migrant count receives an allotment based on a needs based

formula. The calculated funding rate is determined by dividing the total funds

available less $100,000 by the weighted migratory head count. This amount is

adjusted to a minimum equal to 1/2 the average teacher salary ($114.81) per count,

minimum $29,366.

$100,000 is allotted to LEAs based on a percent to total of the LEAs’ total per pupil

expenditures (state, federal and local) based on the most recent data available. This

formula will be reversed in that the LEA with the lowest total per pupil expenditures

will receive the largest allotment.

CTE-Program Improvement (PRC 017)

Seventy percent (70%) of available funds are allotted based on the child population in

poverty ages 5-17 ($33.04 per count). Thirty percent (30%) of available funds are

allotted based on the age 5-17 population ($3.20 per count).

Improving Teacher Quality (PRC 103)

Hold Harmless Base Allotment - LEAs receive the amount they were entitled to

receive in FY 2001-02 for the former Eisenhower Professional Development and

Class Size Reduction Programs.

Remaining Funds Available After Hold Harmless - Eighty percent (80%) of the

available funds are based on child population in poverty ages 5-17 ($11.23 per count).

Twenty percent (20%) of the available funds are allotted based on the age 5-17

population ($.63 per count).

Language Acquisition State Grant (PRC 104)

The available funds are allotted based on Limited English Proficient Student

Headcount ($107.65 per count). A LEA's/Charter's allotment must be at least $10,000

to receive funding or they must enter a consortium.

May 29,2015

Page 2 of 3





Continuing Federal Allotments Included, cont.:

Language Acquisition State Grant- Significant Increase (PRC 111)

The funds are available to any LEA/Charter having a significant increase of at least

1% in the immigrant count compared to the average of the two previous years. The

funding factor per 14-15 immigrant count is $112.68.

Federal Allotments Not included:

School Improvement (PRC 105)

Rural and Small Income Schools (109)

All Competitive Grants.

May 29,2015

Page 3 of 3




3600 Federal Fund Revenue 26,343,315.62$ 100.00%

Total Revenue 26,343,315.62$ 100.0%


FEDERAL FUND REVENUES

1

Federal Fund Revenue

75 95


5000 Instructional Services 24,015,215.18$ 91.2%6000 System Wide Support Services 1,597,551.07 6.1%8000 Non-Programmed Services 730,549.37 2.8%


DURHAM PUBLIC SCHOOLS2016-17 BUDGET RESOLUTIONFEDERAL EXPENSE BY PURPOSE

91.2%

6.1% 2.8%

Instructional Services System Wide Support Services Non-Programmed Services

76 96

Durham Public SchoolsBudget Resolution FY 2016-17Federal Fund by Purpose


5000 Instructional Services 24,015,215.18 209.84 91.16%6000 System Wide Support Services 1,597,551.07 11.36 6.06%8000 Non-Programmed Services 730,549.37 - 2.77%

Total 26,343,315.62 221.20 100.0%

3600 Federal Fund Revenue 26,343,315.62 100.00%

Total 26,343,315.62 - 100.0%


Federal Fund Expenditures

Federal Fund Revenues

77 97

Durham Public SchoolsBudget Resolution FY 2016-17Federal Fund by Purpose


5000- Instructional Services5100 Regular Instructional Services 1,236,564.97 11.25 4.69%5200 Special Population Instructional Services 8,101,111.40 75.42 30.75%5300 Alternative Program Instructional Services 13,441,710.52 113.59 51.03%5400 School Leadership Services 60,312.61 0.18 0.23%5800 School Based Support Services 1,175,515.68 9.40 4.46%

24,015,215.18 209.84 91.2%

6000- System-Wide Support Services6100 Support and Development Services 227,656.81 2.00 0.86%6200 Special Population Support Services 537,096.87 5.50 2.04%6300 Alternative Program Support Services 354,843.85 3.86 1.35%6500 Operational Support Services 477,953.54 - 1.81%

1,597,551.07 11.36 6.1%

8000- Non-Programmed Charges8100 Payments to Other Governmental Units 710,454.13 - 2.70%8200 Unbudgeted Funds 20,095.24 - 0.08%

730,549.37 - 2.8%

Total 26,343,315.62 221.20 100.0%


78 98

Durham Public SchoolsBudget Resolution FY 2016-17Federal Fund by PRC


017 CTE-Program Improvement 501,062.00 1.25 1.90%026 McKinney-Vento Homeless Assist 78,045.45 - 0.30%049 IDEA Title VI-B Pre-School Handicapped 210,913.42 - 0.80%050 ESEA Title 1-Basic Program 11,515,406.75 120.50 43.71%060 IDEA VI-B Handicapped 8,725,937.05 78.42 33.12%103 Title II-Improving Teacher Quality 1,167,770.31 12.00 4.43%104 Title III-Language Acquisition 1,318,767.37 8.10 5.01%105 Title I- School Improvement 1,217,769.58 0.18 4.62%110 21St Century Community Learning 507,518.28 0.75 1.93%111 Language Acquisition-Significant Increase 81,870.95 - 0.31%117 School Improvement 1,005,944.05 - 3.82%118 IDEA Title VI-B Special Needs Targeted Assistance 10,850.77 - 0.04%119 IDEA Targeted Assist for Pre-school 1,459.64 - 0.01%

Total 26,343,315.62 221.20 100.0%

3600 Federal Fund Revenue 26,343,315.62 100.00%

Total 26,343,315.62 - 100.0%


Federal Fund Expenditures

Federal Fund Revenues

79 99

2016‐2017

BUDGET RESOLUTION

Sec on 10

CHILD NUTRITION FUND

80 100


3811 USDA Grants - Regular 12,721,000.00$ 74.22%3814 USDA Grants - Summer Feeding Programs 675,500.00 3.94%3815 USDA Grants - Commodity Foods Used 1,164,000.00 6.79%3816 USDA Grants - Fresh Fruit and Vegetable 389,000.00 2.27%4300 Sales and Other Revenues 2,150,013.00 12.54%4340 State Reimbursement For Breakfast 22,410.00 0.13%4490 Misccellaneous Revenue 18,000.00 0.11%

Total Revenue 17,139,923.00$ 100.0%


CHILD NUTRITION FUND REVENUES

74.22%

3.94%

6.79% 2.27%

12.54% 0.13%

0.11%

USDA Grants - Regular USDA Grants - Summer Feeding Programs USDA Grants - Commodity Foods UsedUSDA Grants - Fresh Fruit and Vegetable Sales and Other Revenues State Reimbursement For BreakfastMisccellaneous Revenue

81 101


7000 Ancillary Services 16,364,211.00 95.5%

8000 Non-Programmed Services 775,712.00 4.5%




CHILD NUTRITION EXPENSE BY PURPOSE

95.5%

4.5%

Ancillary Services Non-Programmed Services

82 102

Durham Public SchoolsBudget Resolution FY 2016-17Child Nutrition Fund by Purpose


7000 Ancillary Services 16,364,211.00 193.86 95.47%8000 Non-Programmed Services 775,712.00 - 4.53%

Total 17,139,923.00 193.86 100.0%

3811 USDA Grants - Regular 12,721,000.00 74.22%3814 USDA Grants - Summer Feeding Programs 675,500.00 3.94%3815 USDA Grants - Commodity Foods Used 1,164,000.00 6.79%3816 USDA Grants - Fresh Fruit and Vegetable 389,000.00 2.27%4300 Sales and Other Revenues 2,150,013.00 12.54%4340 State Reimbursement For Breakfast 22,410.00 0.13%4490 Misccellaneous Revenue 18,000.00 0.11%

Total 17,139,923.00 - 100.0%


Child Nutrition Fund Revenues

Child Nutrition Fund Expenditures

83 103

Durham Public SchoolsBudget Resolution FY 2016-17Child Nutrition Fund by Purpose


7000- Ancillary Services7200 Nutrition Services 16,364,211.00 193.86 95.47%

16,364,211.00 193.86 95.5%

8000- Non-Programmed Charges8100 Payments to Other Governmental Units 775,712.00 - 4.53%

775,712.00 - 4.5%

Total 17,139,923.00 193.86 100.0%


84 104

Durham Public SchoolsBudget Resolution FY 2016-17Child Nutrition Fund by PRC


035 Child Nutrition 17,139,923.00 193.86 100.00%

Total 17,139,923.00 193.86 100.0%

3811 USDA Grants - Regular 12,721,000.00 74.22%3814 USDA Grants - Summer Feeding Programs 675,500.00 3.94%3815 USDA Grants - Commodity Foods Used 1,164,000.00 6.79%3816 USDA Grants - Fresh Fruit and Vegetable 389,000.00 2.27%4300 Sales and Other Revenues 2,150,013.00 12.54%4340 State Reimbursement For Breakfast 22,410.00 0.13%4490 Misccellaneous Revenue 18,000.00 0.11%

Total 17,139,923.00 - 100.0%


Child Nutrition Fund Expenditures

Child Nutrition Fund Revenues

85 105

2016‐2017

BUDGET RESOLUTION

Sec on 11

GRANT FUND

86 106


3200 State Revenue - Other Funds 59.46$ 0.00%3700 Federal Revenue - Other Funds 1,604,754.22 20.15%4210 Student Parking Fees 56,383.95 0.71%4210 Tuition and Fees Local Sources 3,501,374.00 43.96%4440 ABC Revenue 4,396.24 0.06%4490 Other Local Operating Revenues 183.31 0.00%4890 Other Restricted Local Sources 1,523,699.18 19.13%4890 More At Four 1,274,208.00 16.00%

Total Revenue 7,965,058.36$ 100.0%


GRANT FUND REVENUES

0.00%

20.15%

0.71%

43.96%

0.06% 0.00%

19.13%

16.00%

State Revenue - Other Funds Federal Revenue - Other Funds Student Parking Fees

Tuition and Fees Local Sources ABC Revenue Other Local Operating Revenues

Other Restricted Local Sources More At Four

87 107


5000 Instructional Services 2,129,146.16$ 26.7%6000 System Wide Support Services 228,758.96 2.9%7000 Ancillary Services 3,586,618.85 45.0%8000 Non-Programmed Services 2,020,534.39 25.4%


DURHAM PUBLIC SCHOOLS2016-17 BUDGET RESOLUTIONGRANT EXPENSE BY PURPOSE

26.7%

2.9%

45.0%

25.4%

Instructional Services System Wide Support Services Ancillary Services Non-Programmed Services

88 108

Durham Public SchoolsBudget Resolution FY 2016-17Grant Fund by Purpose


5000 Instructional Services 2,129,146.16 9.56 26.73%6000 System Wide Support Services 228,758.96 1.00 2.87%7000 Ancillary Services 3,586,618.85 31.57 45.03%8000 Non-Programmed Services 2,020,534.39 - 25.37%

Total 7,965,058.36 42.13 100.0%

3200 State Revenue - Other Funds 59.46 0.00%3700 Federal Revenue - Other Funds 1,604,754.22 20.15%4210 Student Parking Fees 56,383.95 0.71%4210 Tuition and Fees Local Sources 3,501,374.00 43.96%4440 ABC Revenue 4,396.24 0.06%4490 Other Local Operating Revenues 183.31 0.00%4890 Other Restricted Local Sources 1,523,699.18 19.13%4890 More At Four 1,274,208.00 16.00%

Total 7,965,058.36 - 100.0%


Grant Fund Revenues

Grant Fund Expenditures

89 109

Durham Public SchoolsBudget Resolution FY 2016-17Grant Fund by Purpose by Detail


5000- Instructional Services5100 Regular Instructional Services 432,528.21 - 5.43%5200 Special Population Instructional Services 767,096.90 4.00 9.63%5300 Alternative Program Instructional Services 811,905.53 3.56 10.19%5500 Co-Curricular Services 7,876.24 - 0.10%5800 School Based Support Services 109,739.28 2.00 1.38%

2,129,146.16 9.56 26.7%

6000- System-Wide Support Services6100 Support and Development Services 40,476.42 - 0.51%6300 Alternative Program Support Services 128,084.57 1.00 1.61%6500 Operational Support Services 10,203.27 - 0.13%6800 System-Wide Pupil Support Services 49,994.70 - 0.63%

228,758.96 1.00 2.9%

7000- Ancillary Services7100 Community Services 3,552,853.67 31.57 44.61%7200 Nutrition Services 33,765.18 - 0.42%

3,586,618.85 31.57 45.0%

8000- Non-Programmed Charges8100 Payments to Other Governmental Units 833.75 - 0.01%8200 Unbudgeted Funds 2,019,700.64 - 25.36%

2,020,534.39 - 25.4%

Total 7,965,058.36 42.13 100.0%


90 110

Durham Public SchoolsBudget Resolution FY 2016-17Grant Fund by PRC


332 Contingency 1,311,298.30 - 16.46%335 Fresh Fruit And Vegetable 59.46 - 0.00%342 READS for Summer Learning (Project Reads) 54,517.00 1.00 0.68%343 National Science Foundation 3,434.70 - 0.04%344 DNC New Schools Project 676.07 - 0.01%371 Innovative Approaches to Literacy 232,504.21 1.00 2.92%401 Child Care Service Grant 2,103.67 - 0.03%421 ED Workforce & Innovation Grant 147,399.02 - 1.85%461 Community Liaisons for Health 14,910.71 1.00 0.19%500 Golden Corral Foundation 20.58 - 0.00%501 Della Bradsher Scholarship 34,220.65 - 0.43%503 Duke- Reading Academy - Forest View 4,528.45 - 0.06%504 Watts Afterschool Reading 11,199.88 - 0.14%505 A T & T Grant - Early College 3,572.45 - 0.04%508 Sertoma 4,256.08 - 0.05%512 Hedgepath Grant 50,775.99 - 0.64%517 Forensic League 4,145.25 - 0.05%518 Elizabeth McCraken Mem. Grant 15,000.00 - 0.19%519 Duke -DGIN-Great Readers of Watts (G.R.O.W) 4,518.59 - 0.06%521 USF- Outdoor Classroom-Southern HS 4.48 - 0.00%523 Summer Opportunity for 9th Graders 18,000.00 - 0.23%526 LUMR Grant 2,210.64 - 0.03%529 Close-up 7,268.24 - 0.09%530 Duke - YE Smith Stepping Stones Summer Program 16,644.24 - 0.21%532 Duke - Stepping Stones Summer Program 43,135.06 - 0.54%534 Duke - DGIN Forest View 34,596.39 - 0.43%536 UNC Dev. Schools - Forest View 10,553.58 - 0.13%538 Durham New School (CMA) 110.58 - 0.00%540 GEN YOUth Program 39,380.19 - 0.49%541 Stars Grant 824.46 - 0.01%545 Duke - Peaceful Planet Summer Reading Camp 36,186.73 - 0.45%548 Morgan Creek Foundation Grant 1,280.24 - 0.02%549 Burroughs Wellcome - New Tech 1,540.94 - 0.02%550 Duke-DGIN E.K. Powe 9,532.87 - 0.12%551 Duke Energy Foundation Grant 1,560.25 - 0.02%552 Duke Neighborhood Fund 9,505.44 - 0.12%


Grant Fund Expenditures

91 111



Grant Fund Expenditures554 Arts Spotlight-Evening Entertainment 47,481.98 - 0.60%555 Cornwell Grant - Lakeview Program 340.87 - 0.00%556 DPMS Athletic Conference 17,086.00 - 0.21%563 Student Science Enrichment Program 3.65 - 0.00%564 Duke-Rolling Stones Summer Program 15,490.00 - 0.19%567 Support Our Student (SOS) 49,376.00 - 0.62%570 SECME-John Deere 1,478.46 - 0.02%571 Meldrum Foundation Grant 75,000.00 - 0.94%574 Burroughs Wellcome Grant-Spring Valley 210.48 - 0.00%578 Burroughs Wellcome Fund- Science/Math teachers Awar 17,448.99 - 0.22%580 Lowe's Grove Health and Fitness 4,805.85 - 0.06%582 Student Scholarship For School Age 506,761.80 - 6.36%584 DASH Co-ACT Mini Grant 4,046.69 - 0.05%585 Early College High School Grant 21,703.34 - 0.27%586 Duke- Lead Mentor Program 2,864.53 - 0.04%587 Lamb Foundation of NC 873.40 - 0.01%592 Gates New School Project (CMA) 17,510.82 - 0.22%598 More At Four Reimbursements 1,274,208.00 7.56 16.00%603 LSTA Grant 183.31 - 0.00%611 Durham ABC Board Grant 4,396.24 - 0.06%650 Parking Fees 56,383.95 - 0.71%704 Community Schools 3,501,374.00 31.57 43.96%754 Riverside Engineering Grant 10,000.00 - 0.13%800 Target School Award 29.10 - 0.00%804 Foundation for Wellness 2,000.00 - 0.03%806 Playworks PTA- Hope Valley 7,500.00 - 0.09%807 RTTT-Job Creation 3,000.01 - 0.04%808 Duke-DGIN - Lakewood 21,052.72 - 0.26%809 Duke-DGIN Morehead 3,030.00 - 0.04%810 Duke-DGIN Rogers-Herr 7,650.69 - 0.10%812 DPS Hub Farm 45,542.05 - 0.57%813 SAS-Singapore Math Pilot 68,501.83 - 0.86%815 Walmart Grant-Homeless Department 932.74 - 0.01%816 New Voices Project 360.17 - 0.00%817 United Way Campaign 764.20 - 0.01%818 STEM Grant - Teacher Edu Program (STEP) 1,094.73 - 0.01%819 Sprint-PBS Program - Glenn ES 441.31 - 0.01%

92 112



Grant Fund Expenditures821 Duke-DGIN-DSA 15,187.12 - 0.19%823 Foodball Program 75.03 - 0.00%824 NCA&T Unv.-Natuculture - Garden Projects 4,000.00 - 0.05%825 Responsive Classroom 3,003.93 - 0.04%826 Learn to Read & Reading to Learn - Dollar General Literac 132.16 - 0.00%829 The Gathering Church-Tech Grant 5,000.00 - 0.06%831 Cooking, Nutrition, & Outdoor Education 1,030.00 - 0.01%832 Latino Family School 1,284.15 - 0.02%834 Morehead PTA Initiative 439.53 - 0.01%836 United Way Social innovation challenge 10,991.42 - 0.14%837 Duke - DGIN - YE Smith 489.44 - 0.01%838 Afterschool Reading Academy 1,022.28 - 0.01%

Total 7,965,058.36 42.13 100.0%

3200 State Revenue - Other Funds 59.46 0.00%3700 Federal Revenue - Other Funds 1,604,754.22 20.15%4210 Student Parking Fees 56,383.95 0.71%4210 Tuition and Fees Local Sources 3,501,374.00 43.96%4440 ABC Revenue 4,396.24 0.06%4490 Other Local Operating Revenues 183.31 0.00%4890 Other Restricted Local Sources 1,523,699.18 19.13%4890 More At Four 1,274,208.00 16.00%

Total 7,965,058.36 - 100.0%

Grant Fund Revenues

93 113

2016‐2017

BUDGET RESOLUTION

Sec on 12

CAPITAL OUTLAY FUND

94 114

Purpose Revenues Amount Percent4

3200 State Bond Proceeds 2,042,954.10$ 12.94%3200 State- LEA Financed Bus Purchase 255,548.00 1.62%4110 County Appropriation 1,480,000.00 9.38%4490 Misccellaneous Revenues 450,000.00 2.85%4810 Local Bond Proceeds 9,476,390.36 60.03%4910 Fund Balance Appropriated 2,080,000.00 13.18%

Total Revenue 15,784,892.46$ 100.0%


CAPITAL OUTLAY FUND REVENUES

12.94%

1.62%

9.38%

2.85%

60.03%

13.18%

State Bond Proceeds State- LEA Financed Bus Purchase County Appropriation

Misccellaneous Revenues Local Bond Proceeds Fund Balance Appropriated

95 115


5000 Instructional Services 101,113.69$ 0.6%6000 System Wide Support Services 299,043.75 1.9%9000 Capital Outlay 15,384,735.02 97.5%



CAPITAL OUTLAY EXPENSE BY PURPOSE

0.6% 1.9%

97.5%

Instructional Services System Wide Support Services Capital Outlay

96 116

Durham Public SchoolsBudget Resolution FY 2016-17Capital Outlay Fund by Purpose


5000 Instructional Services 101,113.69 - 0.64%6000 System Wide Support Services 299,043.75 - 1.89%9000 Capital Outlay 15,384,735.02 - 97.46%

Total 15,784,892.46 - 100.0%

3200 State Bond Proceeds 2,042,954.10 12.94%3200 State- LEA Financed Bus Purchase 255,548.00 1.62%4110 County Appropriation 1,480,000.00 9.38%4490 Misccellaneous Revenues 450,000.00 2.85%4810 Local Bond Proceeds 9,476,390.36 60.03%4910 Fund Balance Appropriated 2,080,000.00 13.18%

Total 15,784,892.46 - 100.0%


Capital Outlay Fund Expenditures

Capital Outlay Fund Revenues

97 117

Durham Public SchoolsBudget Resolution FY 2016-17Capital Outlay Fund by Purpose


5000- Instructional Services5100 Regular Instructional Services 101,113.69 - 0.64%

101,113.69 - 0.6%

6000- System-Wide Support Services6500 Operational Support Services 299,043.75 - 1.89%

299,043.75 - 1.9%

9000- Capital Outlay9000 Capital Outlay 15,384,735.02 - 97.46%

15,384,735.02 - 97.5%

Total 15,784,892.46 - 100.0%


98 118

Durham Public SchoolsBudget Resolution FY 2016-17Capital Outlay Fund by PRC


074 Public School Building Fund 2,042,954.10 - 12.94%120 LEA Financed Purchase of Buses 255,548.00 - 1.62%604 Local Capital 3,900,000.00 - 24.71%608 2007 Construction Bond Funds 9,476,390.36 - 60.03%701 Holton Renovation Project 110,000.00 - 0.70%

Total 15,784,892.46 - 1.00

3200 State Bond Proceeds 2,042,954.10 12.94%3200 State- LEA Financed Bus Purchase 255,548.00 1.62%4110 County Appropriation 1,480,000.00 9.38%4490 Misccellaneous Revenues 450,000.00 2.85%4810 Local Bond Proceeds 9,476,390.36 60.03%4910 Fund Balance Appropriated 2,080,000.00 13.18%

Total 15,784,892.46 - 100.0%


Capital Outlay Fund Expenditures

Capital Outlay Fund Revenues

99 119

2016‐2017

BUDGET RESOLUTION

Sec on 13

BUDGET CALENDAR

100 120


August • Budget Amendment #3 presented for 2015-16. August • Zero-Based Budget Committee Meeting. August/September • Review and analyze 2016-17 first month membership (20-day ADM). September • Zero-Based Budget Committee Meeting October • FY 2016-17 Budget Resolution, appropriation of fund balance, budget priorities

and budget calendar. October • Zero-Based Budget Committee Meeting. October • Review and changes to allotment formulas. October • Review 2015-16 vendor history. October • Review program and department budgets. November • Zero-Based Budget Committee Meeting. December • 2015-2016 Comprehensive Annual Financial Report presented at BOE meeting.

December • Zero-Based Budget Committee meeting. December • Program and Department Budgets with new money request submitted. January • Student projections by schools finalized so that staffing allocations can be

projected (without magnet adjustments). January • Zero-Based Budget Committee Meeting. February • First Draft of FY 2017-18 Superintendent’s Proposed Budget presented to BOE. February • Budget Amendment #1 for 2016-17 presented and a projection of current budget

balances. February • Staff will review and prepare related board materials. February • Zero-Based Budget Committee Meeting. March • BOE work session to present Proposed Budget for FY 2017-18. March • Public Hearing and BOE work session. March • BOE Adopts the FY 2017-18 Budget. March • Board of Education approved Budget submitted to County by March 1, 2017. March • Projected school enrollments provided to schools with magnet adjustments. March • Planning allotments for staffing and non-salary will be provided to schools. March • Budget Amendment #2 for 2016-17 presented and a projection of current budget

balances. March • Zero-Based Budget Committee Meeting. April • Zero-Based Budget Committee Meeting. May • Zero-Based Budget Committee Meeting. May • Board of Education’s Budget due to Commissioners per General Statute by May

15, 2017. June • Joint meeting with Commissioners. Date TBD. June • Interim Budget Resolution presented for FY 2017-18 Budget.

101 121



Operational Services & Policy Work Session PRECIS

Agenda Item: 2017-18 Budget Priorities/Guiding Principles Staff Liaison Present: Aaron J. Beaulieu Phone # 560-3544

Main Points:

• Setting the overall budget priorities and guiding principles will assist the Board and staff when building the 2017-18 budget.

• Administration recommends adopting the attached list of budget priorities and principles.

Administration submits the attached for action. Fiscal Implications: None Purpose


Reviewed by: Finance ____

122

2017-18 Budget Priorities/Guiding Principles

• Provide funding that directly impacts our students and teachers. • Moving forward DPS is dedicated to provide the principle of social justice and equity. • Collect feedback from stakeholders and community on budget priorities. • Monitor DPS and Charter School enrollments. • Provide accurate projections of student membership. • Implement a salary study to determine fairness and equity in the pay levels of all positions

across the district. • Develop certified salary schedule that moves our teachers to the national average,

competes with neighboring counties and provides annual compensation increases. • Implement classified salary increases and develop a salary schedule that allows for annual

step increases and strives to provide a cost of living increase. • Continue the implementation of the extra-curricular supplement schedule changes.

• Review current staffing formulas across the district and continue our investment in

classroom teachers and staff.

• Review current non-salary allotments to individual schools. • Review all fees being charged across the district and explore implementing new fees on a

sliding scale for programs above and beyond the standard. • Reduce the dependency on committed fund balance to cover salary and benefits.

• Review all contracts within the district for appropriateness and potential savings.

• Review all operational expenditures to maximize efficiency and potential savings.

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Operational Services & Policy Work Session PRECIS

Agenda Item: FY 2016-17 Budget Calendar

Staff Liaison Present: Aaron J. Beaulieu Phone#: 560-3544

Main Points:

• The FY 2016-17 Budget Calendar outlines the timeline by which financial activities will be completed.

Administration submits the FY 2016-17 Budget Calendar for information. Fiscal Implications: None Purpose


Reviewed by: Finance __________ Attorney _________

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August • Budget Amendment #3 presented for 2015-16. August • Zero-Based Budget Committee Meeting. August/September • Review and analyze 2016-17 first month membership (20-day ADM). September • Zero-Based Budget Committee Meeting October • FY 2016-17 Budget Resolution, appropriation of fund balance, budget priorities

and budget calendar. October • Zero-Based Budget Committee Meeting. October • Review and changes to allotment formulas. October • Review 2015-16 vendor history. October • Review program and department budgets. November • Zero-Based Budget Committee Meeting. December • 2015-2016 Comprehensive Annual Financial Report presented at BOE meeting.

December • Zero-Based Budget Committee meeting. December • Program and Department Budgets with new money request submitted. January • Student projections by schools finalized so that staffing allocations can be

projected (without magnet adjustments). January • Zero-Based Budget Committee Meeting. February • First Draft of FY 2017-18 Superintendent’s Proposed Budget presented to BOE. February • Budget Amendment #1 for 2016-17 presented and a projection of current budget

balances. February • Staff will review and prepare related board materials. February • Zero-Based Budget Committee Meeting. March • BOE work session to present Proposed Budget for FY 2017-18. March • Public Hearing and BOE work session. March • BOE Adopts the FY 2017-18 Budget. March • Board of Education approved Budget submitted to County by March 1, 2017. March • Projected school enrollments provided to schools with magnet adjustments. March • Planning allotments for staffing and non-salary will be provided to schools. March • Budget Amendment #2 for 2016-17 presented and a projection of current budget

balances. March • Zero-Based Budget Committee Meeting. April • Zero-Based Budget Committee Meeting. May • Zero-Based Budget Committee Meeting. May • Board of Education’s Budget due to Commissioners per General Statute by May

15, 2017. June • Joint meeting with Commissioners. Date TBD. June • Interim Budget Resolution presented for FY 2017-18 Budget.

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PRECIS

Agenda Item: Githens Middle School and School for Creative Studies - Bids for Gym Bleacher Replacement

Staff Liaison Present: Hugh Osteen Phone # 560-3831 Jon Long 560-2216

Main Points: Bond Funds provide for the replacement of the existing bleacher systems at Githens

Middle School and School for Creative Studies. This work will upgrade safety, aesthetics and efficiency of the bleacher systems.

Bids were received on September 8, 2016 from two (2) qualified bidders. The lowest responsive, responsible bidder is:

Learning Environments Base Bid (Lump Sum): $161,000.00 Liberty, NC No Alternates: $ 0.00

Total: $161,000.00

Administration submits this bid information and the proposed contract for action.

Fiscal Implications: This contract is within the project budget. Minority Business Enterprise participation is 0% and all required affidavits were submitted by the contractor.

Purpose


Reviewed by: Finance __________ Attorney __________

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BID TABULATIONSDurham Publice Schools - Bleacher UpgradesBid Date: Thursday, September 8, 2016Time: 3:00 PM


1

1 MasterCraft No Bid No Bid No Bid

*2 Learning Environments Y 32305 $93,700.00 $68,500.00 $161,000.00

3 Blankenship Y 51402 $101,463.00 $71,484.00 $171,500.00

* Apparent lowest responsible, responsive bidder

I (We) hereby certify that this is a true and accurate tabulation of bids received this day,for the above project.

Signed:____________________________________ Date:________________________

Lump Bid

Durham Public Schools2011 Hamlin RoadDurham, NC 27704

(919) 560-2216 Fax: (919) 560-9119

BIDDING CONTRACTORSMWBEFORM

LICENSENUMBER Githens SCS

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NORTH CAROLINA DURHAM COUNTY

OWNER-CONTRACTOR AGREEMENT

Durham County Districtwide Middle School Gym Bleachers-School for Creative Studies and Githens Middle

School THIS AGREEMENT, is made this 13th day of October in the year of 2016 by and

between the Durham County, by and through its authorized agent the Durham Public Schools Board of Education (herein referred to as the "Owner"), whose mailing address for purposes of this agreement shall be, Construction & Capital Planning, 2011 Hamlin Road, Durham, North Carolina 27704 and Learning Environments, Inc. SS/EID #56-1143994 (herein referred to as the "Contractor"), whose mailing address is 10161 Old Liberty Rd, Liberty NC 27298. All correspondence, submittals, and notices relating to or required under this Contract shall be sent in writing to the above addresses; unless either party is notified in writing by the other, of a change in address.

WITNESSETH:

WHEREAS, it is the intent of the Owner to obtain the services of the Contractor in connection with the Scope of Work for DPS Middle School Gym Bleachers - School for Creative Studies and Githens Middle School (DPS project 117-07, documents dated September, 8 2016) hereinafter referred to as the "Project" or the "Work"; and

WHEREAS, the Contractor desires to perform such construction in accordance with the terms and conditions of this Agreement,

NOW, THEREFORE, in consideration of the promises made herein and other good and valuable consideration, the following terms and conditions are hereby mutually agreed to, by and between the Owner and Contractor:

Article 1 DEFINITIONS

1.1 All terms in this Agreement which are defined in the Information for Bidders and the General Conditions shall have the meanings designated therein.

1.2 The Contract Documents are as defined in the General Conditions provided with the Information to Bidders. Such documents form the Contract, and all are as fully a part thereof as if attached to this Agreement or repeated herein.

Article 2 STATEMENT OF THE WORK

2.1 The Contractor shall provide and pay for all materials, tools, equipment, labor and professional and non-professional services, and shall perform all other acts and supply all other things necessary, to fully and properly perform and complete the Work, as required by the Contract Documents.

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2.2 The Contractor shall further provide and pay for all related facilities described in any of the Contract Documents, including all work expressly specified therein and such additional work as may be reasonably inferred therefrom, saving and excepting only such items of work as are specifically stated in the Contract Documents not to be the obligation of the Contractor. The totality of the obligations imposed upon the contractor by this Article and by all other provisions of the Contract Documents, as well as the structures to be built and the labor to be performed, is herein referred to as the "Work".

Article 3 DESIGN CONSULTANT

3.1 The Design Consultant (as defined in the General Conditions) is N/A.

Article 4 TIME OF COMMENCEMENT AND COMPLETION

4.1 The Contractor shall commence the Work promptly upon the date established in the Notice to Proceed. If there is no Notice to Proceed, the date of commencement of the Work shall be the date of this Agreement or such other date as may be established herein.

4.2 Time is of the essence. The Contractor shall achieve Final Completion, as defined in the Specifications on or before the date established for Final Completion.

4.3 The Specifications contains certain specific dates that shall be adhered to and are the last acceptable dates unless modified in writing by mutual agreement between the Contractor and the Owner. All dates indicate midnight unless otherwise stipulated.

4.4 Should the Contractor fail to complete the Work on or before the dates stipulated for Substantial Completion and/or Final Completion (or such later date as may result from an extension of time granted by the Owner), he shall pay the Owner, as liquidated damages the sums set forth in the General Conditions.

Article 5 CONTRACT SUM

5.1 Provided that the Contractor shall strictly and completely perform all of its obligations under the Contract Documents, and subject only to additions and deductions by Modification or as otherwise provided in the Contract Documents, the Owner shall pay to the Contractor, in current funds and at the time and in the installments hereinafter specified, the maximum sum of One Hundred Sixty-One Thousand Dollars ($161,000.00) herein referred to as the "Contract Sum". The Contract Sum includes the base bid work as specified in the bid documents.

Article 6 PROGRESS PAYMENTS

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6.1 The Contractor hereby agrees that on or about the First day of the month for every month during the performance of the Work he will deliver to the Owner's Project Manager an Application for Payment in accordance with the provisions of the General Conditions. This date may be changed upon mutual agreement, stated in writing, between the Owner and Contractor. Payment under this Contract shall be made as provided in the General Conditions.

Article 7 OTHER REQUIREMENTS

7.1 The Contractor shall submit the Performance Bond, Labor and Material Payment Bond and Certification of Insurance as required by the Contract Documents.

7.2 The Owner shall furnish to the Contractor drawings and specifications as outlined in the General Conditions. Additional sets of drawings or specifications may be obtained by the Contractor by paying the Owner for the costs of reproduction, handling and mailing.

7.3 The Contractor will make a good faith effort to utilize Minority Business Enterprises (MBEs) per N.C. Gen. Stat. 143-128 as subcontractors in the performance of this contract.

7.4 Compliance with Applicable Laws. Contractor shall comply with all applicable laws and regulations in providing services under this Agreement. In particular, Contractor shall not employ any individuals to provide services to the Owner who are not authorized by federal law to work in the United States. Contractor represents and warrants that it is aware of and in compliance with the Immigration Reform and Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times while providing services pursuant to this Agreement. Contractor shall also ensure that any of its subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in connection with this Agreement. Contractor is responsible for providing affordable health care coverage to all of its full-time employees providing services to the School System. The definitions of “affordable coverage” and “full-time employee” are governed by the Affordable Care Act and accompanying IRS and Treasury Department regulations.

7.5 Lunsford Act / Criminal Background Checks. The Contractor shall conduct at its own expense sexual offender registry checks on each of its owners, employees, agents, or subcontractors (“contractual personnel”) who will engage in any service on or delivery of goods to school system property or at a school-system sponsored event, except checks shall not be required for individuals who are solely delivering or picking up equipment, materials, or supplies at: (1) the administrative office or loading dock of a school; (2) non-school sites; (3) schools closed for renovation; or (4) school construction sites.. The checks shall include at a minimum checks of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry (“the Registries”). For the Contractor’s convenience only, all of the required registry checks may be completed at no cost by accessing the United States Department of Justice Sex Offender Public Website at http:// www. nsopw.gov/. The Contractor shall provide certification that the registry

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checks were conducted on each of its contractual personnel providing services or delivering goods under this Agreement prior to the commencement of such services or the delivery of such goods. The Contractor shall conduct a current initial check of the registries (a check done more than 30 days prior to the date of this Agreement shall not satisfy this contractual obligation). In addition, Contractor agrees to conduct the registry checks and provide a supplemental certification before any additional contractual personnel are used to deliver goods or provide services pursuant to this Agreement. Contractor further agrees to conduct annual registry checks of all contractual personnel and provide annual certifications at each anniversary date of this Agreement. Contractor shall not assign any individual to deliver goods or provide services pursuant to this Agreement if said individual appears on any of the listed registries. Contractor agrees that it will maintain all records and documents necessary to demonstrate that it has conducted a thorough check of the registries as to each contractual personnel, and agrees to provide such records and documents to the school system upon request. Contractor specifically acknowledges that the school system retains the right to audit these records to ensure compliance with this section at any time in the school system’s sole discretion. Failure to comply with the terms of this provision shall be grounds for immediate termination of the Agreement. In addition, the Owner may conduct additional criminal records checks at the Owner’s expense. If the school system exercises this right to conduct additional criminal records checks, Contractor agrees to provide within seven (7) days of request the full name, date of birth, state of residency for the past ten years, and any additional information requested by the school system for all contractual personnel who may deliver goods or perform services under this Agreement. Contractor further agrees that it has an ongoing obligation to provide the school system with the name of any new contractual personnel who may deliver goods or provide services under the Agreement. The Owner reserves the right to prohibit any contractual personnel of Contractor from delivering goods or providing services under this Agreement if the Owner determines, in its sole discretion, that such contractual personnel may pose a threat to the safety or well-being of students, school personnel or others.

7.6 Iran Divestment Act Certification. The Contractor certifies that as of the date of the Agreement between the Owner and Contractor, the Contractor is not listed on the Final Divestment List created by the North Carolina State Treasurer pursuant to NCGS 143-6A-4.

7.7 Applicable Durham Public Schools Board of Education Policies. The Contractor acknowledges that the Durham Public Schools Board of Education has adopted policies governing conduct on all property owned by the Owner and agrees to abide by any and all relevant board policies while on the Owner’s property. The Contractor acknowledges that these policies are available online on the School System’s website. In particular, the Contractor acknowledges that it has received copies of or has access to (via the Durham Public Schools’ website) and will abide by all applicable Durham Public Schools Board of Education policies, including but not limited to policies related to conduct on school property, weapons, drugs and alcohol, tobacco, and interactions with staff and students.

IN WITNESS WHEREOF, Durham County, by and through its authorized agent the Durham Public Schools Board of Education (hereinbefore called the "Owner") has caused these presents to be signed by and through its authorized agent the Durham Public Schools Board of

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Education pursuant to the Interlocal Agreement between the Owner and the Durham Public Schools, and Learning Environments, Inc. (hereinbefore called "Contractor") has caused these presents to be signed by its President and its Corporate seal to be hereunto affixed, as hereinafter attested, all as of the day and year first above written.

Durham County By and through its authorized agent the Durham Public Schools Board of Education

________________________________________________________ Mike Lee, Chair, Durham Public Schools Board of Education

This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act.

_________________________________ Aaron Beaulieu, Chief Financial Officer, Durham Public Schools

This contract was approved by the Board on the 13th day of October, 2016.

Learning Environments, Inc.

By: ____________________________________________

Name/Title:

STATE OF NORTH CAROLINA COUNTY OF ____________

I, a Notary Public in and for the aforesaid County and State, do hereby certify that ____________________ personally appeared before me this day and acknowledged that he/she is _____________ of _________________________., a _________________ (state of incorporation) corporation, duly authorized to do business in the state of North Carolina, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its ________ , sealed with its corporate seal and attested by ___________________ as its Corporate Secretary.

Witness my hand and notarial seal this day of , 201__.

____________________________________ (SEAL/STAMP) Notary Public

My commission expires:_________

Endorsement: ______________________

Executive Director Durham Public Schools

Construction & Capital Planning

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PRECIS

Agenda Item: Policy Series 9000 - Facilities

Staff Liaison Present: Hugh Osteen Phone # 560-3831 Dr. Deborah Pitman 560-2554 Jon Long 560-2216

Main Points: • The North Carolina School Board Association (NCSBA) recently provided revisions

impacting Series 9000. Administration presents the following subset policies:

Policy 9115 Prequalification of Bidders for Construction Projects Policy 9120 Bidding for Construction Work

• The administration will continue to update the 9000 Series in order to be ready forimplementation of the 2016 Bond.

Administration recommends these policies be approved and moved to the consent agenda for the following board meeting.

Fiscal Implications: These policies adhere to all financial requirements.

Purpose


Reviewed by: Finance ____________ Attorney NCSBA

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1

PREQUALIFICATION OF BIDDERS FOR CONSTRUCTION PROJECTS Policy Code: 9115

A. GENERAL

1. The purpose of this prequalification process is to impartially evaluate a contractor,and to properly determine by its responsible business practices, work experience,manpower, and equipment that it is qualified to bid on a board constructionproject, including prime contracts awarded by construction managers pursuant tothe Construction Manager at Risk (“CM at Risk”) process. The award ofcontracts should be the result of open competition in bidding; impartiality in theselection of contractors; integrity in business practices; and skillful performanceof public contracts.

2. The administration shall be responsible for prequalifying individual contractors tobid on board construction projects when the administration believesprequalification is preferredwill produce a better project with regard to time, cost,or quality of the work. The administration is not required to prequalifycontractors for any particular project or projects. However, administration shallnot awardaccept a bid on a construction project subject to prequalification, unlessthe contractor has been prequalified in accordance with board policy.Prequalification does not relieve the contractor from compliance with thecertification requirements of G.S. 143C, art. 6A, at the time the contractor’s bid issubmitted or the contract is executed.

3. The construction manager and the administration shall jointly develop theassessment tool and criteria for each CM at Risk project, including theprequalification scoring values and minimum requirement score. Theconstruction manager shall use the process outlined in this policy for theprequalification of contractors on CM at Risk projects.

4. Notwithstanding the fact that a contractor was prequalified, the board,administration, and construction manager reserve the right to reject a contractor’sbid if it is determined that the contractor has not submitted the lowest responsible,and responsive bid. The prequalification of the contractor shall not preclude theboard, administration, or construction manager from subsequently determiningthat the contractor is not athe lowest responsible, responsive bidder pursuant toG.S. 143-129. The prequalification of a contract for a project shall only apply tothe individual project. All construction and repair contracts shall be awarded tothe lowest responsive and responsible, responsive bidder, taking intoconsideration quality, performance, and the time specified in the proposals for theperformance of the contract.

B. APPLICATION PROCESS

Edits

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Policy Code: 9115

2

1. The superintendent or designee shall designate a school official to oversee theprequalification process for each individual project (“School PrequalificationOfficial”).

2. Each prospective bidder on contracts identified for prequalification by theadministration and all CM at Risk projects shall submit an application on theapproved prequalification application form in order to become prequalified. Theapproved prequalification application form will require information to beprovided on the ownership of the firm, experience of the firm’s personnel, anyaffiliations with other construction firms, bonding capacity, financial resources,the type of work performed by the firm, and other objective criteria rationallyrelated to the contract to be awarded.

3. The administration shall ensure that applications prepared for the projects complywith this policy and State law. The application is to be submitted by the deadlineestablished in the Notice of Prequalification RFQ. The act of submitting theapplication does not permit the firm to submit a bid. Incomplete applications willbe rejected or returned for further detail or correction in the sole discretion of theadministration or construction manager.

4. It is the prospective bidder’s sole responsibility to ensure all requireddocumentation is: 1) submitted complete and in the requested format; 2) andreceived at the designated location prior to the announced time deadline.

C. APPLICATION

1. The application used by the school system or the construction manager must beapproved by the School Prequalification Official and shall, at a minimum, addressthe following items:

a. Organizational Structure – The firm shall provide a list of all owners,officers, partners, or individuals authorized to represent or conductbusiness for or sign legal documents for the firm. This list must includethe full legal name, typed or printed in a clear legible form. Firmsexperiencing changes in ownership, organizational structure, or materialchanges in assets must inform the school system prior to the award of acontract. Failure of the firm to comply with this requirement may result inthe termination of any contract awarded by the school system orconstruction manager.

b. Classification – The firm shall indicate the type(s) of work the firm’sworkforce and equipment normally perform, licensure, and other pertinentinformation. The firm shall provide its MWSBE (Mwomen and minority,Women, Small Busines-owned s business Enterpriseenterprise) status.

Formatted: Not Highlight





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Policy Code: 9115

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c. Experience – The firm shall furnish information that demonstrates thefirm’s ability to successfully complete construction workK-12 projects inthe State of North Carolina that isare of similar construction type, size,scope, and complexity as the workproject under consideration. Thisincludes key personnel who will be assigned to the project.

d. Time/Budget: Firms must provide information on its success atcompleting projects on time and within budget for all projects completedwithin the last ten years. Information is to be provided in table formatorganized chronologically (most recent first). Include project name / type,location, size / SF, capacity, year complete, delivery method, constructioncost, final MWBE women and minority-owned business participation,totals for change orders (time / cost), and any liquidated damages. Furtherdocumentation may be requested on a project by project basis, including afinal Change Order log(s) and / or information regarding payment ofliquidated damages.

e. Litigation/Claims –. The firm is also required to submit informationregarding its litigation history (active and resolved), including litigationwith owners.

f. Financial – Firms will be required to provide a complete current annualfinancial statement (current within the previous 12-month period).

g. Capacity – Firms shall demonstrate sufficient bonding capacity, insurance,and resources for the project. Firms must provide relevant information onthe personnel that will be directly responsible for the work, including thelocation of the office that will be primarily responsible for work. Firmsshall also demonstrate an acceptable safety history for constructionprojects.

h. Legal Authorization – All firms must show that they are legally authorizedto conduct business in the State of North Carolina and have all requiredlicensure for the work to be performed.

2. Administration may request additional information in support of the itemsrequested. Failure to fully disclose key information may result in disqualification.

D. REVIEW OF APPLICATION – SCHOOL SYSTEM BID PROJECTS

1. Prequalification Committee – The School Prequalification Official shall establisha committee to review and score applications, including approving and denyingprequalification (“Prequalification Committee”). The superintendent or designeeshall not be a member of the Prequalification Committee.

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2. Review of Applications – The school system’s Prequalification Committee shalluse the school system’s objective assessment process. The prequalificationcriteria shall not require the firm to have previously been awarded a constructionor repair project by the school system. The prequalification criteria used by thePrequalification Committee shall include prequalification scoring values and theminimum required score to be prequalified for the project. The school system’sPrequalification Committee shall approve or deny the applications in accordancewith the prequalification criteria and scoring system.

3. Notice of Decision – The firms shall be promptly notified of the school system’sPrequalification Committee’s decision, including the reason for denial, via e-mail.Notice shall be provided prior to the opening of bids for the project and withsufficient time for the firm to appeal the denial of prequalification.

E. REVIEW OF APPLICATION – CM AT RISK PROJECTS

1. Prequalification Committee – The construction manager and the SchoolPrequalification Official shall agree upon the members of the constructionmanager’s Prequalification Committee. The superintendent or designee shall notbe on the Prequalification Committee. The construction manager’sPrequalification Committee will review prequalification applications submitted bythe firms and will determine the firm’s prequalification eligibility for the CM atRisk project.

2. Review of Applications – The construction manager’s Prequalification Committeeand the School Prequalification Official shall agree upon an objective assessmentprocess. The construction manager and the School Prequalification Official shalldevelop prequalification criteria, including prequalification scoring values and theminimum required score to be prequalified for the project. The prequalificationcriteria shall not require the firm to have previously been awarded a constructionor repair project by the construction manager or the school system. Theconstruction manager’s Prequalification Committee shall approve or deny theapplications in accordance with the prequalification criteria and scoring system.

3. Notice of Decision – The firms shall be promptly notified of the constructionmanager’s Prequalification Committee’s decision, including the reason for denial,via e-mail. Notice shall be provided prior to the opening of bids for the projectand with sufficient time for the firm to appeal the denial of prequalification.

F. APPEALS PROCEDURE

1. The firm may appeal from the denial of prequalification as noted below:

a. Written Appeal – A written appeal may be filed via hand-delivery or e-mail to the applicable Prequalification Committee within three businessdays of receipt of notice that the firm has been denied prequalification.

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Policy Code: 9115

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The written appeal shall clearly articulate the reasons why the firm is contesting the denial and attach all documents and additional information supporting the firm’s position. The Prequalification Committee may contact the firm regarding the information provided prior to ruling on the appeal. If the Prequalification Committee is satisfied that the firm should be prequalified, the firm shall be notified that it is prequalified to bid on the project and allowed to participate in the bid process. If the Prequalification Committee upholds its denial, the firm shall be promptly notified in writing via e-mail.

b. Hearing – The firm may appeal the Prequalification Committee’s decisionon the written appeal by requesting a hearing before the superintendent ordesignee via hand-delivery or e-mail within three (3) business days of thereceipt of the Prequalification Committee’s decision. The hearing shall beheld within five (5) business days. The firm shall not be allowed tosubmit additional information without the written consent of thesuperintendent or designee. The firm shall be allowed thirty (30) minutesfor the hearing. In the event the superintendent or designee is unable tohold a hearing in a timely manner, he or she may designate a schoolofficial to handle the appeal.

c. Decision – For projects bid by the school system, the decision of thesuperintendent or designee or designee shall be final, and the firm shall bepromptly notified of the decision via e-mail. For CM at Risk projects, thesuperintendent or designee shall notify the construction manager of itsrecommended decision. The construction manager shall review therecommended decision and issue a final decision to the school system andfirm. In the event the construction manager rejects a recommendationfrom the superintendent or designee to prequalify the firm, theconstruction manager shall provide a written explanation of the denial toboth the superintendent or designee and the firm.

d. General Rules for Appeals – Firms submitting applications shall beprovided an e-mail address for communication with the constructionmanager or school system during the appeal process. The firm shallprovide at least two e-mail addresses for use by the school system orconstruction manager in communicating with the firm. All appeals shallbe completed prior to the date and time for the receipt and opening of bids.

Legal References: G.S. 143-128.1, -129, and -135.8; 143C, art. 6A

Cross References:

Adopted:

Formatted: Widow/Orphan control

138

1

PREQUALIFICATION OF BIDDERS FOR CONSTRUCTION PROJECTS Policy Code: 9115

A. GENERAL

1. The purpose of this prequalification process is to impartially evaluate a contractor,and to properly determine by its responsible business practices, work experience,manpower, and equipment that it is qualified to bid on a board constructionproject, including prime contracts awarded by construction managers pursuant tothe Construction Manager at Risk (“CM at Risk”) process. The award of contractsshould be the result of open competition in bidding; impartiality in the selectionof contractors; integrity in business practices; and skillful performance of publiccontracts.

2. The administration shall be responsible for prequalifying individual contractors tobid on board construction projects when the administration believesprequalification is preferred. The administration is not required to prequalifycontractors for any particular project or projects. However, administration shallnot award a bid on a construction project subject to prequalification, unless thecontractor has been prequalified in accordance with board policy.Prequalification does not relieve the contractor from compliance with thecertification requirements of G.S. 143C, art. 6A, at the time the contractor’s bid issubmitted or the contract is executed.

3. The construction manager and the administration shall jointly develop theassessment tool and criteria for each CM at Risk project, including theprequalification scoring values and minimum requirement score. The constructionmanager shall use the process outlined in this policy for the prequalification ofcontractors on CM at Risk projects.

4. Notwithstanding the fact that a contractor was prequalified, the board,administration, and construction manager reserve the right to reject a contractor’sbid if it is determined that the contractor has not submitted the lowest responsibleand responsive bid. The prequalification of the contractor shall not preclude theboard, administration, or construction manager from subsequently determiningthat the contractor is not a responsible bidder pursuant to G.S. 143-129. Theprequalification of a contract for a project shall only apply to the individualproject. All construction and repair contracts shall be awarded to the lowestresponsive and responsible bidder, taking into consideration quality, performance,and the time specified in the proposals for the performance of the contract.

B. APPLICATION PROCESS

Clean

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Policy Code: 9115

2

1. The superintendent or designee shall designate a school official to oversee theprequalification process for each individual project (“School PrequalificationOfficial”).

2. Each prospective bidder on contracts identified for prequalification by theadministration and all CM at Risk projects shall submit an application on theapproved prequalification application form in order to become prequalified. Theapproved prequalification application form will require information to beprovided on the ownership of the firm, experience of the firm’s personnel, anyaffiliations with other construction firms, bonding capacity, financial resources,the type of work performed by the firm, and other objective criteria rationallyrelated to the contract to be awarded.

3. The administration shall ensure that applications prepared for the projects complywith this policy and State law. The application is to be submitted by the deadlineestablished in the Notice of Prequalification RFQ. The act of submitting theapplication does not permit the firm to submit a bid. Incomplete applications willbe rejected or returned for further detail or correction in the sole discretion of theadministration or construction manager.

4. It is the prospective bidder’s sole responsibility to ensure all requireddocumentation is: 1) submitted complete and in the requested format; 2) andreceived at the designated location prior to the announced deadline.

C. APPLICATION

1. The application used by the school system or the construction manager must beapproved by the School Prequalification Official and shall, at a minimum, addressthe following items:

a. Organizational Structure – The firm shall provide a list of all owners,officers, partners, or individuals authorized to represent or conductbusiness for or sign legal documents for the firm. This list must includethe full legal name, typed or printed in a clear legible form. Firmsexperiencing changes in ownership, organizational structure, or materialchanges in assets must inform the school system prior to the award of acontract. Failure of the firm to comply with this requirement may result inthe termination of any contract awarded by the school system orconstruction manager.

b. Classification – The firm shall indicate the type(s) of work the firm’sworkforce and equipment normally perform, licensure, and other pertinentinformation. The firm shall provide its women and minority-ownedbusiness enterprise status.

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c. Experience – The firm shall furnish information that demonstrates thefirm’s ability to successfully complete construction work that is of similarconstruction type, size, scope, and complexity as the work underconsideration. This includes key personnel who will be assigned to theproject.

d. Time/Budget: Firms must provide information on its success atcompleting projects on time and within budget for all projects completedwithin the last ten years. Information is to be provided in table formatorganized chronologically (most recent first). Include project name / type,location, size / SF, capacity, year complete, delivery method, constructioncost, final women and minority-owned business participation, totals forchange orders (time / cost), and any liquidated damages. Furtherdocumentation may be requested on a project by project basis, including afinal Change Order log(s) and / or information regarding payment ofliquidated damages.

e. Litigation/Claims – The firm is also required to submit informationregarding its litigation history (active and resolved), including litigationwith owners.

f. Financial – Firms will be required to provide a complete current annualfinancial statement (current within the previous 12-month period).

g. Capacity – Firms shall demonstrate sufficient bonding capacity, insurance,and resources for the project. Firms must provide relevant information onthe personnel that will be directly responsible for the work, including thelocation of the office that will be primarily responsible for work. Firmsshall also demonstrate an acceptable safety history for constructionprojects.

h. Legal Authorization – All firms must show that they are legally authorizedto conduct business in the State of North Carolina and have all requiredlicensure for the work to be performed.

D. REVIEW OF APPLICATION – SCHOOL SYSTEM BID PROJECTS

1. Prequalification Committee – The School Prequalification Official shall establisha committee to review and score applications, including approving and denyingprequalification (“Prequalification Committee”). The superintendent or designeeshall not be a member of the Prequalification Committee.

2. Review of Applications – The school system’s Prequalification Committee shalluse the school system’s objective assessment process. The prequalification criteriashall not require the firm to have previously been awarded a construction or repairproject by the school system. The prequalification criteria used by the

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Prequalification Committee shall include prequalification scoring values and the minimum required score to be prequalified for the project. The school system’s Prequalification Committee shall approve or deny the applications in accordance with the prequalification criteria and scoring system.

3. Notice of Decision – The firms shall be promptly notified of the school system’sPrequalification Committee’s decision, including the reason for denial, via e-mail.Notice shall be provided prior to the opening of bids for the project and withsufficient time for the firm to appeal the denial of prequalification.

E. REVIEW OF APPLICATION – CM AT RISK PROJECTS

1. Prequalification Committee – The construction manager and the SchoolPrequalification Official shall agree upon the members of the constructionmanager’s Prequalification Committee. The superintendent or designee shall notbe on the Prequalification Committee. The construction manager’sPrequalification Committee will review prequalification applications submitted bythe firms and will determine the firm’s prequalification eligibility for the CM atRisk project.

2. Review of Applications – The construction manager’s Prequalification Committeeand the School Prequalification Official shall agree upon an objective assessmentprocess. The construction manager and the School Prequalification Official shalldevelop prequalification criteria, including prequalification scoring values and theminimum required score to be prequalified for the project. The prequalificationcriteria shall not require the firm to have previously been awarded a constructionor repair project by the construction manager or the school system. Theconstruction manager’s Prequalification Committee shall approve or deny theapplications in accordance with the prequalification criteria and scoring system.

3. Notice of Decision – The firms shall be promptly notified of the constructionmanager’s Prequalification Committee’s decision, including the reason for denial,via e-mail. Notice shall be provided prior to the opening of bids for the projectand with sufficient time for the firm to appeal the denial of prequalification.

F. APPEALS PROCEDURE

1. The firm may appeal from the denial of prequalification as noted below:

a. Written Appeal – A written appeal may be filed via hand-delivery or e-mail to the applicable Prequalification Committee within three businessdays of receipt of notice that the firm has been denied prequalification.The written appeal shall clearly articulate the reasons why the firm iscontesting the denial and attach all documents and additional informationsupporting the firm’s position. The Prequalification Committee maycontact the firm regarding the information provided prior to ruling on the

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appeal. If the Prequalification Committee is satisfied that the firm should be prequalified, the firm shall be notified that it is prequalified to bid on the project and allowed to participate in the bid process. If the Prequalification Committee upholds its denial, the firm shall be promptly notified in writing via e-mail.

b. Hearing – The firm may appeal the Prequalification Committee’s decisionon the written appeal by requesting a hearing before the superintendent ordesignee via hand-delivery or e-mail within three (3) business days of thereceipt of the Prequalification Committee’s decision. The hearing shall beheld within five (5) business days. The firm shall not be allowed to submitadditional information without the written consent of the superintendent ordesignee. The firm shall be allowed thirty (30) minutes for the hearing. Inthe event the superintendent or designee is unable to hold a hearing in atimely manner, he or she may designate a school official to handle theappeal.

c. Decision – For projects bid by the school system, the decision of thesuperintendent or designee or designee shall be final, and the firm shall bepromptly notified of the decision via e-mail. For CM at Risk projects, thesuperintendent or designee shall notify the construction manager of itsrecommended decision. The construction manager shall review therecommended decision and issue a final decision to the school system andfirm. In the event the construction manager rejects a recommendationfrom the superintendent or designee to prequalify the firm, theconstruction manager shall provide a written explanation of the denial toboth the superintendent or designee and the firm.

d. General Rules for Appeals – Firms submitting applications shall beprovided an e-mail address for communication with the constructionmanager or school system during the appeal process. The firm shallprovide at least two e-mail addresses for use by the school system orconstruction manager in communicating with the firm. All appeals shallbe completed prior to the date and time for the receipt and opening of bids.

Legal References: G.S. 143-128.1, -129, and -135.8; 143C, art. 6A

Cross References:

Adopted:

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BIDDING FOR CONSTRUCTION WORK Policy Code: 9120

The board strives to obtain high quality facilities at a reasonable price through the bidding process employed by the school system.

A. STANDARDS FOR PARTICIPATION IN CONSTRUCTION CONTRACTS

All contracts formally or informally bid will be awarded to the lowest responsible, responsive bidder, taking into consideration quality, performance, reliability, and the time specified in the bids for performance of the contract. Contracts will contain a provision stating that the contractor and contractor’s subcontractors, if any, must comply with the requirements of G.S. Chapter 64, Article 2. Prior to bidding, contractors may be required to prequalify if the board or administration has elected to use this process. For all contracts valued at $1,000 or more, the board will require each bidder or vendor to certify that it is not listed on the State Treasurer’s Final Divestment List or Iran Parent and Subsidiary Guidance list, as required by G.S. 147, Article 6E, and that it will not engage subcontractors who are on either list.

The board prohibits discrimination against any person or business on the basis of race, color, ethnic origin, sex, disability, or religion. In addition, in accordance with G.S. 143-133.5, the board prohibits discrimination against a bidder or contractor for being party to, refusing to be party to, adhering to, or refusing to adhere to an agreement with a labor organization. The superintendent is required to conduct contracting and purchasing programs so as to prevent such discrimination.

The superintendent, on behalf of the board, must certify that good faith efforts have been made to increase the participation in construction contracts by minority-owned and female-owned businesses, as required by policy 9125, Participation by Women and Minority-Owned Businesses.

The board will grant a North Carolina resident firm providing architectural, engineering, surveying, construction management at risk services, design build services, or public private construction services a preference over a nonresident firm, if the home state of the nonresident firm has a practice of granting a preference to its resident firms over North Carolina resident firms. Any preference granted to a resident firm will be in the same manner, on the same basis, and to the same extent as the preference granted by the nonresident firm’s home state. The school system’s bid documents will require that nonresident firms disclose and describe any construction contract preferences granted by the firm’s home state.

B. BIDDING METHODS

The board may request bids for contracts for building projects using single prime, multi-prime (separate prime), construction management at-risk, dual bidding, design-build, design-build bridging, and public-private partnership methods, as permitted by law. The

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superintendent shall make a recommendation to the board as to the method(s) that should be used for a particular project.

If the superintendent believes the project cannot be reasonably completed under the methods authorized by G.S. 143-128, the superintendent shall so inform the board and make the recommendation to the board that it approve the use of alternative methods. Upon board approval, the superintendent shall submit to the State Building Commission a request to use an alternative contracting method along with supporting documentation.

The superintendent shall develop formal and informal bidding procedures consistent with this policy and applicable law and make the procedures available to all bidders and potential bidders. Dividing contracts to lower the expenditure amounts so as to evade the requirements of this policy is prohibited.

C. FORMAL BIDDING

Construction and repair work requiring the estimated expenditure of $300,000 or more will be advertised for bid and will be awarded through formal bidding procedures. Dividing contracts to lower the expenditure amounts so as to evade these requirements is prohibited. The board authorizes the use of newspaper advertisement, electronic advertisement, or both for formal bids; however, the superintendent has the authority to determine which method will be used for a specific project or categories of work.

Contracts shall be awarded to the lowest responsive and responsible bidder. The board reserves the right to reject any and all bids.

D. INFORMAL BIDDING

Informal bids will be obtained for construction and repair contractswork where the contract amount is estimated between $30,000 and $299,999. Quotations from contractors may be solicited by telephone or in writing. Contractors shall submit sealed bids using forms in the manner provided in the solicitation with the bid documents. Where bid forms are not provided, bids should be presented on company letterhead and executed by an authorized company official. A minimum of three informal bids are recommended, but not required.

For construction and repair contractswork costing more than $5,000 but less than $30,000, a minimum of two informal quotesbids are recommended, but not required. These quotesbids may be received via email, fax, or in writing.

Dividing contracts to lower the expenditure amounts so as to evade the informal bidding requirements is prohibited.

Informal quotes shall be solicited for construction and repair contracts costing up to $5,000.

Formatted: Indent: Left: 0"

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Contracts shall be awarded to the lowest responsive and responsible bidder. The board reserves the right to reject any and all bids.

E. APPROVAL

The standards for awarding construction and repair contracts will follow the statutory requirements for formal and informal bidding.

All construction or repair contracts in excess of $90,000 must be reviewed by the board attorney and approved by the board unless provided otherwise in board policy. Unless otherwise prohibited by statute or regulation, the superintendent or designee is authorized to enter into construction or repair contracts involving amounts up to $90,000.

Change orders for construction and repair contracts are subject to the requirements of policy 9030, Facility Construction,

The board reserves the right to reject any or all bids.

The superintendent shall consult with the board attorney in developing standard form contracts for all formally and informally bid construction and repair projects.

F. RECORDS AND REPORTING REQUIREMENTS

Records of all informal or formal bids received will be maintained and will be available for public inspection. Such records should include the date the bid is received, from whom it is received, and what project it is for. The records will document why the selected contractor was the lowest responsive, responsible bidder if the contractor was not the low bidder.

The superintendent will submit required reports to the State and provide reports to the board on the progress being made towards reaching the board’s goals.

The superintendent shall report to the board quarterly all contracts approved by the superintendent under this policy that exceed $ 25,000.

Legal References: G.S. 64, art. 2; 115C-521, -522; 143-64.31 and art. 8; 147, art. 6E

Cross References: Contracts with the Board (policy 6420), Facility Construction (policy 9030), Prequalification of Bidders for Construction Projects (policy 9115), Participation by Women-

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and Minority-Owned Businesses (policy 9125)

Adopted:

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BIDDING FOR CONSTRUCTION WORK Policy Code: 9120

The board strives to obtain high quality facilities at a reasonable price through the bidding process employed by the school system.

A. STANDARDS FOR PARTICIPATION IN CONSTRUCTION CONTRACTS

All contracts formally or informally bid will be awarded to the lowest responsible, responsive bidder, taking into consideration quality, performance, reliability, and the time specified in the bids for performance of the contract. Contracts will contain a provision stating that the contractor and contractor’s subcontractors, if any, must comply with the requirements of G.S. Chapter 64, Article 2. Prior to bidding, contractors may be required to prequalify if the board or administration has elected to use this process. For all contracts valued at $1,000 or more, the board will require each bidder or vendor to certify that it is not listed on the State Treasurer’s Final Divestment List or Iran Parent and Subsidiary Guidance list, as required by G.S. 147, Article 6E, and that it will not engage subcontractors who are on either list.

The board prohibits discrimination against any person or business on the basis of race, color, ethnic origin, sex, disability, or religion. In addition, in accordance with G.S. 143-133.5, the board prohibits discrimination against a bidder or contractor for being party to, refusing to be party to, adhering to, or refusing to adhere to an agreement with a labor organization. The superintendent is required to conduct contracting and purchasing programs so as to prevent such discrimination.

The superintendent, on behalf of the board, must certify that good faith efforts have been made to increase the participation in construction contracts by minority-owned and female-owned businesses, as required by policy 9125, Participation by Women and Minority-Owned Businesses.

The board will grant a North Carolina resident firm providing design build services, or public private construction services a preference over a nonresident firm, if the home state of the nonresident firm has a practice of granting a preference to its resident firms over North Carolina resident firms. Any preference granted to a resident firm will be in the same manner, on the same basis, and to the same extent as the preference granted by the nonresident firm’s home state. The school system’s bid documents will require that nonresident firms disclose and describe any construction contract preferences granted by the firm’s home state.

B. BIDDING METHODS

The board may request bids for contracts for building projects using single prime, multi-prime (separate prime), construction management at-risk, dual bidding, design-build, design-build bridging, and public-private partnership methods, as permitted by law. The superintendent shall make a recommendation to the board as to the method(s) that should

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be used for a particular project.

If the superintendent believes the project cannot be reasonably completed under the methods authorized by G.S. 143-128, the superintendent shall so inform the board and make the recommendation to the board that it approve the use of alternative methods. Upon board approval, the superintendent shall submit to the State Building Commission a request to use an alternative contracting method along with supporting documentation.

C. FORMAL BIDDING

Construction and repair work requiring the estimated expenditure of $300,000 or more will be advertised for bid and will be awarded through formal bidding procedures. Dividing contracts to lower the expenditure amounts so as to evade these requirements is prohibited. The board authorizes the use of newspaper advertisement, electronic advertisement, or both for formal bids; however, the superintendent has the authority to determine which method will be used for a specific project or categories of work.

D. INFORMAL BIDDING

Informal bids will be obtained for construction and repair contracts where the contract amount is estimated between $30,000 and $299,999. Quotations from contractors may be solicited by telephone or in writing. Contractors shall submit bids in the manner provided in the solicitation. A minimum of three informal bids are recommended, but not required.

For construction and repair contracts costing less than $30,000, a minimum of two informal quotes are recommended, but not required. These quotes may be received via email, fax, or in writing.

Dividing contracts to lower the expenditure amounts so as to evade the informal bidding requirements is prohibited.

E. APPROVAL

All construction or repair contracts in excess of $90,000 must be reviewed by the board attorney and approved by the board unless provided otherwise in board policy. Unless otherwise prohibited by statute or regulation, the superintendent or designee is authorized to enter into construction or repair contracts involving amounts up to $90,000.

Change orders for construction and repair contracts are subject to the requirements of policy 9030, Facility Construction,

The superintendent shall consult with the board attorney in developing standard form contracts for all formally and informally bid construction and repair projects.

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F. RECORDS AND REPORTING REQUIREMENTS

Records of all informal or formal bids received will be maintained and will be available for public inspection. Such records should include the date the bid is received, from whom it is received, and what project it is for. The records will document why the selected contractor was the lowest responsive, responsible bidder if the contractor was not the low bidder.

The superintendent will submit required reports to the State and provide reports to the board on the progress being made towards reaching the board’s goals.

The superintendent shall report to the board quarterly all contracts approved by the superintendent under this policy that exceed $ 25,000.

Legal References: G.S. 64, art. 2; 115C-521, -522; 143-64.31 and art. 8; 147, art. 6E

Cross References: Contracts with the Board (policy 6420), Facility Construction (policy 9030), Prequalification of Bidders for Construction Projects (policy 9115), Participation by Women- and Minority-Owned Businesses (policy 9125)

Adopted:

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Draft Policy #

Draft Policy Title Current Policy #

Notes for consideration

9115 Prequalification of Bidders for Construction Projects

Ø G.S. 143-135.8 amended by S.L. 2014-42 establishes specific procedural requirements for prequalification of potential bidders to bid on construction and repair contracts. The board is required to have an objective prequalification policy in place prior to advertising a contract for which it intends to prequalify bidders. The new requirements are intended to provide a transparent prequalification process. Prequalification may be used only when using single-prime, separate-prime, or dual bidding. See G.S. 143-128(a1)(1) through G.S. 143-128(a1)(3). This policy meets the requirements of the newly revised statute.

05 17 16 R-2 added provisions consistent with the Iran Divestment Act of 2015 which prohibits contracts with persons determined to be engaging in investment activities in Iran.

9120 Bidding for Construction Work

6040, 6050, 6060, 6065

• • Please review this policy carefully and let us know if you would like to add any information or make any changes.

• In regard to the second to last sentence of the firstparagraph of section A, G.S. 143-129(j) prohibits the awardof a contract subject to G.S. 143-129 unless the contractorand its subcontractors comply with the requirements ofArticle 2 of Chapter 64 of the General Statutes. Article 2requires certain employers to verify work authorizationthrough E-Verify. The board should consult local counselfor guidance in how to ensure compliance by theircontractors and their contractors’ subcontractors.

• In regard to the last sentence of the first paragraph of sectionA, G.S. 143-135.8, as amended by S.L. 2014-42, requiresthe board to have an objective prequalification policy inplace prior to advertising a contract for which it intends toprequalify bidders. Prequalification is optional. See policy9115, Prequalification of Bidders for Construction Projects,which is intended to meet the requirements of the newlyrevised statute.

• Bid requirements are specified in G.S. 143-128.• Note that this policy reflects the current statutory thresholds

in sections C and D. Your old policies seem to containoutdated amounts. Formal bidding is required by G.S. 143-129 for projects costing $500,000 or more. The board mayrequire formal bidding for projects costing less than thisamount. This policy does not establish additional biddingprocedures beyond what is required by law. The process forprojects costing less than $30,000 is at the discretion of theboard.

• We added information to section E from your old policy.Let us know if the dollar amount needs to be adjusted.

05 17 16 R-2 • NCSBA revised the requirement pertaining to E-verify

compliance in policy 9120 in accordance with the change tostate law, and

• Added provisions consistent with the Iran Divestment Act of2015 which prohibits contracts with persons determined to beengaging in investment activities in Iran.

R-4 08 24 16 • Corrects legal citation in Section A. (Required)• Reorganizes and clarifies information in Section E.

(Recommended – see Note 1)• In Section F, adds a requirement for reports to the

board of all construction and repair contracts approvedby the superintendent that exceed a threshold amount

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Draft Policy #

Draft Policy Title Current Policy #

Notes for consideration

9120 set by the board. (Recommended - see Note 2) • Updates the legal references. (Required)• Updates the cross references. (Recommended)

R-4 08 24 16 Note 1: In Section E, to ensure the board retains sufficient control over its contracts, we recommend that the amount not exceed $50,000 unless your system regularly and consistently engages in construction contracts valued at $25,000,000 or more per year on average. Consult your board attorney as needed for further assistance in determining an appropriate amount.

Note 2: The reporting requirement is optional but recommended. The amount specified here should be less than the amount specified in Section E.

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Durham Public Schools OPERATIONAL SERVICES AND POLICY WORK SESSION

PRECIS

Agenda Item: N.C. School Boards Association Policy Revisions and Updates

Staff Liaison Present: Dr. Deborah Pitman Phone: (919) 560-2554

Main Points:

• The North Carolina School Boards Association (NCSBA) provides policy revisions and updates. Theadministration presents the following subset of policies:

Policy 2500 Hearings Before the Board Policy 2600 Consultants to the Board Policy 2610 Board Attorney Policy 2650 Liaison with School Boards Association Policy 2120 Code of Ethics for School Board Members Policy 2123 Board Member Opportunities for Development Policy 2300 Board Meetings Policy 2341 Quorum Policy 2400 Board Policies Policy 5027/7275 Weapons and Explosives Prohibited

• The following material is provided to assist with the discussion: Correlation Table which includes the(1) Draft Policy Number, (2) Draft Policy Title, (3) Current DPS Policy Number, and (4) Notes forConsideration.

• Administration recommends these policies be approved and moved to the consent agenda for thefollowing board meeting.

Fiscal Implications:

• None

Purpose


Reviewed by: Finance ___ Attorney NCSBA and KS

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N. C. School Boards Association Policy Revisions and Updates

Dr. Deborah Pitman Specialized Services

Operational Services and Policy Work Session October 13, 2016

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Policy Series 2000 Revisions Policy 2500 Hearings Before the Board

> Refers to DPS Policy 1235 > Recommend Option A with greater detail > Decision Point: If hearing panels are not unanimous,

> Panel chair presents the matter to the board, without participation by or presence of the parties or their counsel

OR > Full board conducts the hearing like the panel hearing, with

both parties will be given time to present their cases

• Policy 2600 Consultants to the Board> New

• Policy 2610 Board Attorney> Refers to DPS Policy 1500

• Policy 2650 Liaisons with School Boards Associations> New

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Policy Updates • Policy 2120 Code of Ethics for Board Members

> Decisions based on “sound basic education” per Leandro > Mandatory training hours reduced from 12 hours annually to

12 hours every two years

• Policy 2123 Board Members Opportunity for Development

> Mandatory training hours reduced from 12 hours annually to 12 hours every two years

• Policy 2300 Board Meetings > Clarify types of meetings (regular, specially-called,

emergency)

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Updates - continued

• Policy 2341 Quorum> Clarify definition of quorum

• Policy 2400 Board Policies> Decisions based on “sound basic education” per Leandro

Policy Series 5000 - Community Relationships • Policy 5027/7275 Weapons and Explosives Prohibited

> Refer to DPS Policy 2200 Weapons on Campus > Review “and mace, pepper spray, and other personal

defense sprays.”

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Discussion

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DURHAM PUBLIC SCHOOLS BOARD OF EDUCATION POLICY MANUAL Page 1 of 3

HEARINGS BEFORE THE BOARD Policy Code: 2500.OPTA

The board is guided by generally accepted standards of fairness in establishing processes for hearings before the board. Given the board's considerable responsibilities for overseeing the educational program and operations of the schools, the board also strives to be efficient in carrying out its various functions, including conducting hearings.

Unless other hearing processes are required by law or board policy, the following procedures will apply in board hearings. The board reserves the right to modify the procedures described in this policy as necessary in any particular hearing in order to be fair and efficient, in order to meet legal requirements, or for any other reason the board deems sufficient. The board chair, or board member serving as chair of a board panel, will establish any other hearing procedures to be followed in a particular hearing.

1. A hearing will be open to the public unless a closed session is permitted by law.

It is the express policy of the State and this board to make hearings open to the publicexcept for certain purposes specified in the Open Meetings Law.

Grievance appeals pursuant to policies 1740/4010, Student and Parent GrievanceProcedure, and 1750/7220, Grievance Procedure for Employees, typically will be heardin closed sessions in order to prevent the disclosure of confidential information. Closedsessions will be conducted in accordance with policy 2320, Compliance with the OpenMeetings Law.

The board will consider requests made by a parent, student, or employee to conduct ahearing in open session that is permitted by law to be held in closed session. However,the board will make the final determination of whether a hearing will be held in open orclosed session.

2. The superintendent is responsible for providing sufficient notice of the time and placethat a hearing will be held and the nature of the hearing that will be available.

In order to resolve complaints expeditiously, board hearings will be scheduled aspromptly as possible and notice given to the parties. The superintendent should provideas much notice as is feasible given the particular circumstances. The superintendent shallprovide a copy of this policy and, when possible, specify time limitations on the oralpresentation if different from what is provided in number 5 of this policy.

3. Individual hearings will be held unless the board determines that a group hearing wouldbe a more effective process for hearing and addressing the matter.

When two or more individuals share the same or a similar concern or are involved in thesame matter to be heard by the board, the board may consider whether to conduct a grouphearing. The board may consider factors such as generally accepted standards of

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fairness, the need for efficiency, and the ability to prevent the disclosure of confidential information. The board will consider requests for group or individual hearings and will make the final determination.

4. Unless otherwise required by law, the board may designate a panel of two or more boardmembers to hear and act on behalf of the board.

Hearing panels comprised of at least three board members will be designated on arotating basis to consider student and employee appeals. All student assignment appealsheard by a board panel must be submitted to the full board for final determination. In thecase of all other appeals (employee, discipline, etc.), the decision of a unanimous boardpanel will be final. However, if the board panel’s decision is not unanimous, the mattermust be reviewed by the full board which will issue a final decision.The superintendentshall confer with the chairperson of the board to determine whether the full board or apanel of the board will conduct a hearing. The board also may establish a panel to hear certain types of appeals, such as student grievances.

5. All parties involved in the hearing may submit written position statements and will begiven the opportunity for a limited oral presentation.

Written statements may be submitted at the hearing or in advance of the hearing unlessotherwise specified. All parties will be given the opportunity to address the board orallyas well. The board may establish time limitations for oral presentations for differenttypes of hearings or may set the time limitation for a particular hearing. Unless adifferent time frame is established in the notice, in applicable board policies, or at thehearing, each party will be offered 15 minutes to present his or her position to the board.

6. The board may limit oral presentation to be made by the parties themselves; otherwitnesses may be excluded.

The board believes that in most instances, permitting the parties to speak before the boardenables a fair presentation of the parties’ positions. The board may designate types ofhearings in which parties may or may not be represented by legal counsel. Anyindividual intending to be represented by legal counsel must notify the superintendent inadvance of the hearing so that there will be an opportunity to clarify whether legalcounsel may be used and to provide the superintendent and board the opportunity to berepresented by legal counsel. If necessary, the meeting may be rescheduled to enable theboard and/or superintendent to secure legal counsel for the hearing.

7. Legal rules of evidence do not apply to information considered by the board.

The board may consider any information that a reasonably prudent person would considerin conducting the serious affairs of a business.

8. In reviewing any appeal of a decision of school personnel, the board will determinewhether the administrative record as a whole provides sufficient evidence to justify the

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decision of the superintendent. New evidence will not be permitted unless necessary to prevent a threat of substantial unfairness.

The board will review the administrative record, including any administrative proceedings, and will provide an opportunity for the superintendent and the party contesting the decision to make a limited oral presentation of their positions. The submission of documentary evidence and presentation of additional witnesses will be allowed at the discretion of the board.

9. The superintendent is responsible for making a record of the hearing.

The superintendent shall make any record required by law. At a minimum, the boardrecord will incorporate the administrative record provided to the board for review andany written documents submitted by the parties. The record also will provide thedecision of the board and the basis for the decision when such information is required orspecified in law or board policy.

Legal References: G.S. 115C-45(c); 143-318.11

Cross References: Discrimination, Harassment, and Bullying Complaint Procedure (policy 1720/4015/7225), Student and Parent Grievance Procedure (policy 1740/4010), Grievance Procedure for Employees (policy 1750/7220), Compliance with the Open Meetings Law (policy 2320), Long-Term Suspension, 365-Day Suspension, Expulsion (policy 4353), Requests for Readmission of Students Suspended for 365 Days or Expelled (policy 4362), Teacher Contracts (policy 7410), School Administrator Contracts (policy 7425), Classified Personnel: Suspension and Dismissal (policy 7940)

Adopted:

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HEARINGS BEFORE THE BOARD Policy Code: 2500

The board is guided by generally accepted standards of fairness in establishing processes for hearings before the board. Given the board's considerable responsibilities for overseeing the educational program and operations of the schools, the board also strives to be efficient in carrying out its various functions, including conducting hearings.

Unless other hearing processes are required by law or board policy, the following procedures will apply in board hearings. The board reserves the right to modify the procedures described in this policy as necessary in any particular hearing in order to be fair and efficient, in order to meet legal requirements, or for any other reason the board deems sufficient. The board chair, or board member serving as chair of a board panel, will establish any other hearing procedures to be followed in a particular hearing.

1. A hearing will be open to the public unless a closed session is permitted by law.

It is the express policy of the State and this board to make hearings open to the publicexcept for certain purposes specified in the Open Meetings Law.

Grievance appeals pursuant to policies 1740/4010, Student and Parent GrievanceProcedure, and 1750/7220, Grievance Procedure for Employees, typically will be heardin closed sessions in order to prevent the disclosure of confidential information. Closedsessions will be conducted in accordance with policy 2320, Compliance with the OpenMeetings Law.

The board will consider requests made by a parent, student, or employee to conduct ahearing in open session that is permitted by law to be held in closed session. However,the board will make the final determination of whether a hearing will be held in open orclosed session.

2. The superintendent is responsible for providing sufficient notice of the time and placethat a hearing will be held and the nature of the hearing that will be available.

In order to resolve complaints expeditiously, board hearings will be scheduled aspromptly as possible and notice given to the parties. The superintendent should provideas much notice as is feasible given the particular circumstances. The superintendent shallprovide a copy of this policy and, when possible, specify time limitations on the oralpresentation if different from what is provided in number 5 of this policy.

3. Individual hearings will be held unless the board determines that a group hearing wouldbe a more effective process for hearing and addressing the matter.

When two or more individuals share the same or a similar concern or are involved in thesame matter to be heard by the board, the board may consider whether to conduct a grouphearing. The board may consider factors such as generally accepted standards of

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fairness, the need for efficiency, and the ability to prevent the disclosure of confidential information. The board will consider requests for group or individual hearings and will make the final determination.

4. Unless otherwise required by law, the board may designate a panel of board members tohear and act on behalf of the board.

Hearing panels comprised of at least three board members will be designated on a rotating basis to consider student and employee appeals. All student assignment appeals heard by a board panel must be submitted to the full board for final determination. In the case of all other appeals (employee, discipline, etc.), the decision of a unanimous board panel will be final. However, if the board panel’s decision is not unanimous, the matter must be reviewed by the full board which will issue a final decision. 5. All parties involved in the hearing may submit written position statements and will be

given the opportunity for a limited oral presentation.

Written statements may be submitted at the hearing or in advance of the hearing unless otherwise specified. All parties will be given the opportunity to address the board orally as well. The board may establish time limitations for oral presentations for different types of hearings or may set the time limitation for a particular hearing. Unless a different time frame is established in the notice, in applicable board policies, or at the hearing, each party will be offered 15 minutes to present his or her position to the board.

6. The board may limit oral presentation to be made by the parties themselves; otherwitnesses may be excluded.

The board believes that in most instances, permitting the parties to speak before the boardenables a fair presentation of the parties’ positions. The board may designate types ofhearings in which parties may or may not be represented by legal counsel. Anyindividual intending to be represented by legal counsel must notify the superintendent inadvance of the hearing so that there will be an opportunity to clarify whether legalcounsel may be used and to provide the superintendent and board the opportunity to berepresented by legal counsel. If necessary, the meeting may be rescheduled to enable theboard and/or superintendent to secure legal counsel for the hearing.

7. Legal rules of evidence do not apply to information considered by the board.

The board may consider any information that a reasonably prudent person would considerin conducting the serious affairs of a business.

8. In reviewing any appeal of a decision of school personnel, the board will determinewhether the administrative record as a whole provides sufficient evidence to justify thedecision of the superintendent. New evidence will not be permitted unless necessary toprevent a threat of substantial unfairness.

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Policy Code: 2500


The board will review the administrative record, including any administrative proceedings, and will provide an opportunity for the superintendent and the party contesting the decision to make a limited oral presentation of their positions. The submission of documentary evidence and presentation of additional witnesses will be allowed at the discretion of the board.

9. The superintendent is responsible for making a record of the hearing.

The superintendent shall make any record required by law. At a minimum, the boardrecord will incorporate the administrative record provided to the board for review andany written documents submitted by the parties. The record also will provide thedecision of the board and the basis for the decision when such information is required orspecified in law or board policy.

Legal References: G.S. 115C-45(c); 143-318.11

Cross References: Discrimination, Harassment, and Bullying Complaint Procedure (policy 1720/4015/7225), Student and Parent Grievance Procedure (policy 1740/4010), Grievance Procedure for Employees (policy 1750/7220), Compliance with the Open Meetings Law (policy 2320), Long-Term Suspension, 365-Day Suspension, Expulsion (policy 4353), Requests for Readmission of Students Suspended for 365 Days or Expelled (policy 4362), Teacher Contracts (policy 7410), School Administrator Contracts (policy 7425), Classified Personnel: Suspension and Dismissal (policy 7940)

Adopted:

164


CONSULTANTS TO THE BOARD Policy Code: 2600

As situations demand, the board may utilize consultants from various fields, including architects, personnel consultants, and instructional/educational consultants. In each case, the board will advertise for proposals as required by law or as deemed necessary by the board and will enter into a written contract with the consultant selected, outlining the tasks to be performed, the dates for completion, evaluation procedures, and any other relevant terms.

Legal References: G.S. 115C-47

Cross References: Planning to Address Facility Needs (policy 9000), Site Selection (policy 9010), Facility Design (policy 9020), Supervision of Construction Contracts (policy 9130), Sale, Disposal, and Lease of Board-Owned Real Property (policy 9400)

Adopted:

165


BOARD ATTORNEY Policy Code: 2610

As needed, the board will enter into contracts for legal service to the school system, including both legal advice and representation in litigation. Any attorney retained by the board or the superintendent through school system funds represents the legal entity of the school system and not any individual board member or administrator.

The superintendent may consult with the board attorney as needed to carry out administrative operations and to protect the board and school system from liability. Other staff may consult with the board attorney following procedures established by the superintendent. The board attorney shall be responsible for and authorized to address and resolve criminal bail bond and vehicle forfeiture matters in district and superior court.

The chair of the board normally will decide for board members when to seek legal advice or assistance on school matters. If an individual member of the board desires to consult directly with the attorney, the board member must notify the chairperson of the legal information to be sought. If it is determined that legal assistance is necessary and has not been sought previously for this matter, the board member will be directed to consult individually with the attorney. Questions raised by members of the board and the attorney’s replies will be reported to all board members. The chair of a board committee may consult with the board attorney on issues that arise out of and in connection with the committee’s work. The inquiry and response will be reported to all board members.

Legal References: G.S. 15A-544.5, -544.8; 115C-36

Cross References:

Adopted:

166


LIAISON WITH SCHOOL BOARDS ASSOCIATIONS Policy Code: 2650

The board instructs the superintendent to keep it fully informed of the affairs of the state and national school boards associations and to keep these organizations informed as directed regarding the board's concerns and official positions on matters of common concern. The superintendent shall include in each year’s budget the cost of membership in the North Carolina School Boards Association.

All board members are encouraged to attend meetings, conferences, and seminars of the state and national organizations in order to familiarize themselves with the latest developments in school affairs. The board also will attempt to be officially represented in association affairs through the election of delegates and/or observers to the governing assemblies of these organizations.

Legal References: G.S. 115C-36

Cross References:

Adopted:

167


CODE OF ETHICS FOR SCHOOL BOARD MEMBERS Policy Code: 2120

The board recognizes that, collectively and individually, all members of the board must adhere to a code of ethics as required by G.S. 160A-86 and G.S. 115C-47(57).

A. BOARD MEMBER ETHICAL REQUIREMENTS

The following standards will guide each board member in the performance of his or her official duties:

1. the need to obey all applicable state and federal laws regarding official actionstaken as a board member;

2. the need to uphold the integrity and independence of the board member’s office;

3. the need to avoid impropriety in the exercise of the board’s and board member’sofficial duties;

4. the need to perform faithfully the duties of the office; and

5. the need to conduct the affairs of the board in an open and public manner,complying with all applicable laws governing open meetings and public records.

B. SPECIFIC BOARD MEMBER COMMITMENTS

In order to implement the above standards, each member of the board commits to do the following:

1. attend and participate in all regularly scheduled board meetings insofar aspossible and become informed concerning the issues to be considered at thosemeetings;

2. endeavor to make policy decisions while always keeping in mind the objective ofproviding students the opportunity to receive a sound basic education and onlyafter full discussion at publicly held board meetings;

3. render all decisions based on the available facts and independent judgment andrefuse to surrender that judgment to individuals or special interest groups ;

4. model civility to students, employees, and all elements of the community byencouraging the free expression of opinion by all board members and engaging inrespectful dialogue with fellow board members on matters being considered bythe board;

5. respect the confidentiality of information that is privileged under applicable lawand refrain from unauthorized disclosure of matters discussed in closed session;

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6. work with other board members to establish effective board policies and todelegate authority for the administration of the schools to the superintendent;

7. seek systematic communications between the board and students, staff, and allelements of the community and represent the Durham Public Schools to the publicin such a way as to promote both interest and support;

8. communicate to other board members and the superintendent expressions ofpublic reaction to board policies and school programs;

9. learn about current educational issues by individual study and throughparticipation in programs providing needed information, such as those sponsoredby the state and national school boards associations;

10. understand North Carolina public school laws, regulations of the State Board ofEducation, and the Durham Public Schools’ policies and procedures;

11. comply with North Carolina General Statute 115C-50 by earning annually therequired 12 hours of training every two years;

12. comply with G.S. 160A-87 by earning two hours of ethics education within 12months of election or appointment to the board;

13. support the employment of those persons best qualified to serve as schoolemployees and avoid allowing personal relationships and biases to influencedecision making;

14. refrain from investigating or attempting to resolve complaints receivedpersonally, but instead direct the complainant to follow the board’s complaint orgrievance process to resolve concerns;

15. avoid being placed in a position of conflict of interest and refrain from using theboard member's position on the board for personal or partisan gain;

16. conduct the affairs of the office in accordance with the adopted charactereducation traits of the Durham Public Schools;

17. take no private action that will compromise the board or administration; and

18. remember always that a board member's first and greatest concern must be theeducational welfare of the students attending the public schools.

Legal References: G.S. 115C-36, -47(1), -47(57), -50; 160A-86, -87; Leandro v. State, 346 N.C. 336 (1997)

169

Policy Code: 2120


Cross References: Board Member Opportunities for Development (policy 2123)

Adopted: September 24, 2015

Revised:

170


CODE OF ETHICS FOR SCHOOL BOARD MEMBERS Policy Code: 2120

The board recognizes that, collectively and individually, all members of the board must adhere to a code of ethics as required by G.S. 160A-86 and G.S. 115C-47(57).

A. BOARD MEMBER ETHICAL REQUIREMENTS

The following standards will guide each board member in the performance of his or her official duties:

1. the need to obey all applicable state and federal laws regarding official actionstaken as a board member;

2. the need to uphold the integrity and independence of the board member’s office;

3. the need to avoid impropriety in the exercise of the board’s and board member’sofficial duties;

4. the need to perform faithfully the duties of the office; and

5. the need to conduct the affairs of the board in an open and public manner,complying with all applicable laws governing open meetings and public records.

B. SPECIFIC BOARD MEMBER COMMITMENTS

In order to implement the above standards, each member of the board commits to do the following:

1. attend and participate in all regularly scheduled board meetings insofar aspossible and become informed concerning the issues to be considered at thosemeetings;

2. endeavor to make policy decisions while always keeping in mind the objective ofproviding students the opportunity to receive a sound basic education and onlyafter full discussion at publicly held board meetings;

3. render all decisions based on the available facts and independent judgment andrefuse to surrender that judgment to individuals or special interest groups ;

4. model civility to students, employees, and all elements of the community byencouraging the free expression of opinion by all board members and engaging inrespectful dialogue with fellow board members on matters being considered bythe board;

5. respect the confidentiality of information that is privileged under applicable lawand refrain from unauthorized disclosure of matters discussed in closed session;

Clean

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Policy Code: 2120


6. work with other board members to establish effective board policies and todelegate authority for the administration of the schools to the superintendent;

7. seek systematic communications between the board and students, staff, and allelements of the community and represent the Durham Public Schools to the publicin such a way as to promote both interest and support;

8. communicate to other board members and the superintendent expressions ofpublic reaction to board policies and school programs;

9. learn about current educational issues by individual study and throughparticipation in programs providing needed information, such as those sponsoredby the state and national school boards associations;

10. understand North Carolina public school laws, regulations of the State Board ofEducation, and the Durham Public Schools’ policies and procedures;

11. comply with North Carolina General Statute 115C-50 by earning the required 12hours of training every two years;

12. comply with G.S. 160A-87 by earning two hours of ethics education within 12months of election or appointment to the board;

13. support the employment of those persons best qualified to serve as schoolemployees and avoid allowing personal relationships and biases to influencedecision making;

14. refrain from investigating or attempting to resolve complaints receivedpersonally, but instead direct the complainant to follow the board’s complaint orgrievance process to resolve concerns;

15. avoid being placed in a position of conflict of interest and refrain from using theboard member's position on the board for personal or partisan gain;

16. conduct the affairs of the office in accordance with the adopted charactereducation traits of the Durham Public Schools;

17. take no private action that will compromise the board or administration; and

18. remember always that a board member's first and greatest concern must be theeducational welfare of the students attending the public schools.

Legal References: G.S. 115C-36, -47(1), -47(57), -50; 160A-86, -87; Leandro v. State, 346 N.C. 336 (1997)

172

Policy Code: 2120


Cross References: Board Member Opportunities for Development (policy 2123)


Revised:

173


BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT Policy Code: 2123

Board members are encouraged to participate in school board development activities designed for them.

The magnitude of board membership calls for knowledge of and orientation to many areas of information and understanding. Under the guidance of experienced board members and the superintendent, orientation will be provided to new board members through activities such as: workshops for new board members sponsored by the state and national school boards associations; discussions and visits with the superintendent and other members of the school system staff; provision of printed and audiovisual materials on board policies and administrative procedures; attendance at board and administrative conferences and conventions on a local, area, state, and national basis; and other activities deemed beneficial.

Each board member must fulfill the legal requirement to receive a minimum of 12 hours of training annuallyevery two years. The superintendent shall assist board members in attending training and shall maintain records verifying that each board member has complied with the requirements of this policy.

All board members must receive a minimum of two hours of ethics education within 12 months after initial election or appointment to office and again within 12 months after each subsequent election or appointment to office. This education must address the laws and principles that govern conflicts of interest and ethical standards for local government officials. The ethics education required under this paragraph may be counted towards the annual 12-hour training requirement.

Unless otherwise approved by the board, such training must be provided by the following entities: the school system, the North Carolina School Boards Association, the National School Boards Association, the School of Government, or the Department of Public Instruction. If a board member wishes to receive training credit or be reimbursed for attending training offered by another entity, he or she must obtain approval from the board.

Funds for participation will be budgeted annually, and reimbursement for expenses will be made in accordance with law and applicable board policy.

Legal References: G.S. 115C-50; 160A-86, -87

Cross References: Code of Ethics for School Board Members (policy 2120)


Revised:

Edits

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BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT Policy Code: 2123

Board members are encouraged to participate in school board development activities designed for them.

The magnitude of board membership calls for knowledge of and orientation to many areas of information and understanding. Under the guidance of experienced board members and the superintendent, orientation will be provided to new board members through activities such as: workshops for new board members sponsored by the state and national school boards associations; discussions and visits with the superintendent and other members of the school system staff; provision of printed and audiovisual materials on board policies and administrative procedures; attendance at board and administrative conferences and conventions on a local, area, state, and national basis; and other activities deemed beneficial.

Each board member must fulfill the legal requirement to receive a minimum of 12 hours of training every two years. The superintendent shall assist board members in attending training and shall maintain records verifying that each board member has complied with the requirements of this policy.

All board members must receive a minimum of two hours of ethics education within 12 months after initial election or appointment to office and again within 12 months after each subsequent election or appointment to office. This education must address the laws and principles that govern conflicts of interest and ethical standards for local government officials. The ethics education required under this paragraph may be counted towards the 12-hour training requirement.

Unless otherwise approved by the board, such training must be provided by the following entities: the school system, the North Carolina School Boards Association, the National School Boards Association, the School of Government, or the Department of Public Instruction. If a board member wishes to receive training credit or be reimbursed for attending training offered by another entity, he or she must obtain approval from the board.

Funds for participation will be budgeted annually, and reimbursement for expenses will be made in accordance with law and applicable board policy.

Legal References: G.S. 115C-50; 160A-86, -87

Cross References: Code of Ethics for School Board Members (policy 2120)


Revised:

Clean

175


BOARD MEETINGS Policy Code: 2300

The board, as a corporate body, may transact business only at official meetings of the board. An individual board member has no authority to act absent the delegation of authority by the board at an official meeting.

As defined by law, an official meeting of the board includes any meeting, assembly, or gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of the members of a public body for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting the public business of the public body. However, a social meeting or other informal assembly or gathering together of the members of a public body does not constitute an official meeting unless called or held to evade the spirit and purposes of the open meetings law.

A. TYPES OF MEETINGS

While the board is determined to operate efficiently, it also is mindful of the importance of thoughtful planning and discussion prior to taking formal action. Regular meetings will be held at a predetermined time and place to conduct the business of the board. In addition, the board may hold specially-called meetings and emergency meetings, work sessions, retreats, public hearings, or other special meetings as it deems necessary to act in a timely manner and provide its members and executive staff with the opportunity to have an exchange of ideas and receive input from other staff, parents, students, and the community.

B. REGULAR MEETINGS

The board shall adopt a schedule of regular meetings to include a business meeting and work sessions pursuant to policy 2235, Board Work Session.

For regularly scheduled meetings of the Bboard, members are expected to attend in person. Unless prohibited by law or by these bylaws, however, a member of the Bboard, under exceptional circumstances, may participate in a meeting of the Bboard by conference telephone or similar communications equipment which enables all persons participating in the meeting to hear each other and which permits full compliance with the provisions of these bylaws concerning public observation of meetings.

C. EMERGENCY MEETINGS

An emergency meeting may be called in order to address generally unexpected circumstances that require immediate consideration by the board. The chair, a majority of the board members, or the superintendent may call an emergency meeting when necessary. Only business connected with the emergency may be considered at the

Formatted: Justified

Formatted: Plain Text, Left, Indent: Left: 0.5", Tab stops: Not at -1"

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Policy Code: 2300


meeting.

Each board member will be notified of an emergency meeting directly, if possible. Otherwise, written notice will be left at the member’s home and business as soon as practicable. Public notice of the emergency meeting will be given to news outlets and any other person who has filed a request with the superintendent. Such notice will be by telephone or by the same means used to notify board members and will be given immediately after board members are notified.

D. SPECIALLY-CALLED MEETINGS

1. Specially-Called Meetings Generally

Specially-called meetings may be scheduled in between regular meetings of the board for extra . Wwork sessions, retreats, andor public hearings which are specific types of specially-called meetings. The chair, a majority of the board members, or the superintendent may call special meetings when necessary to conduct business that cannot reasonably be handled at regular meetings.

12. Retreats and Workshops

Retreats and workshops are specially-called meetings that may be scheduled inorder to give the board more time to deliberate or evaluate issues. The chair, amajority of the board members, or the superintendent may call a retreat orworkshop.

23. Public Hearings

Public hearings are official proceedings during which members of the public aregiven an opportunity to be heard. Public hearings may be required by law ordeemed advisable by the board. will be organized by a special order and adoptedby a majority vote, setting forth Notice of all public hearings will be provided asrequired by law and will include the subject, date, place, and time of the hearingas well as any rules regarding participation. The purpose of the meetinga publichearing is to gather information and hear opinions from the community. Theboard will not take action at a public hearing.

At the appointed time, the chair or designee will call the hearing to order andpreside over it. The board may establish a time limit for each speaker. Speakerswill not be recognized a second time, except with consent of the board. Any maysubmit written statements or other documents to the board in addition to or in lieuof speaking. Generally, board members will respond only to seek clarification.Board members, when recognized by the chair, may ask a speaker questions afterthe speaker has completed his or her presentation. The chair may limit the timefor answering a board member’s questions. When the allotted time for themeeting expires or when no one wishes to speak, the chair or designee will

177

Policy Code: 2300


declare the hearing ended.

3. Other Special Meetings

Other special meetings may be scheduled in between regular meetings. The chair, a majority of the board members, or the superintendent may call a special meeting to address a particular item or topic when necessary.

E. RECESSED MEETINGS

The board may recess any properly noticed meeting of the board to a specific time and place. The time and place at which the meeting is to be continued will be announced in open session and no further notice will be required.

F. OPEN MEETINGS LAW COMPLIANCE

The board will comply with the open meetings law, including notice of meetings.

Legal References: G.S. 115C-41, 143-318.9, -318.10, -318.12, -318.14

Cross References: Board Work Sessions (policy 2235), Compliance with the Open Meetings Law (policy 2320)

Adopted: December 17, 2015

Revised:

178


BOARD MEETINGS Policy Code: 2300

The board, as a corporate body, may transact business only at official meetings of the board. An individual board member has no authority to act absent the delegation of authority by the board at an official meeting.

As defined by law, an official meeting of the board includes any meeting, assembly, or gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of the members of a public body for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting the public business of the public body. However, a social meeting or other informal assembly or gathering together of the members of a public body does not constitute an official meeting unless called or held to evade the spirit and purposes of the open meetings law.

A. TYPES OF MEETINGS

While the board is determined to operate efficiently, it also is mindful of the importance of thoughtful planning and discussion prior to taking formal action. Regular meetings will be held at a predetermined time and place to conduct the business of the board. In addition, the board may hold specially-called meetings and emergency meetings as it deems necessary to act in a timely manner and provide its members and executive staff with the opportunity to have an exchange of ideas and receive input from other staff, parents, students, and the community.

B. REGULAR MEETINGS

The board shall adopt a schedule of regular meetings to include a business meeting and work sessions pursuant to policy 2235, Board Work Session.

For regularly scheduled meetings of the board, members are expected to attend in person. Unless prohibited by law or by these bylaws, however, a member of the board, under exceptional circumstances, may participate in a meeting of the board by conference telephone or similar communications equipment which enables all persons participating in the meeting to hear each other and which permits full compliance with the provisions of these bylaws concerning public observation of meetings.

C. EMERGENCY MEETINGS

An emergency meeting may be called in order to address generally unexpected circumstances that require immediate consideration by the board. The chair, a majority of the board members, or the superintendent may call an emergency meeting when necessary. Only business connected with the emergency may be considered at the meeting.

Each board member will be notified of an emergency meeting directly, if possible.

Clean

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Policy Code: 2300


Otherwise, written notice will be left at the member’s home and business as soon as practicable. Public notice of the emergency meeting will be given to news outlets and any other person who has filed a request with the superintendent. Such notice will be by telephone or by the same means used to notify board members and will be given immediately after board members are notified.

D. SPECIALLY-CALLED MEETINGS

1. Specially-Called Meetings Generally

Specially-called meetings may be scheduled in between regular meetings of theboard for extra work sessions, retreats, or public hearings which are specific typesof specially-called meetings. The chair, a majority of the board members, or thesuperintendent may call special meetings when necessary to conduct business thatcannot reasonably be handled at regular meetings.

2. Retreats and Workshops

Retreats and workshops are specially-called meetings that may be scheduled inorder to give the board more time to deliberate or evaluate issues.

3. Public Hearings

Public hearings are official proceedings during which members of the public aregiven an opportunity to be heard. Public hearings may be required by law ordeemed advisable by the board. Notice of all public hearings will be provided asrequired by law and will include the subject, date, place, and time of the hearingas well as any rules regarding participation. The purpose of a public hearing is togather information and hear opinions from the community. The board will nottake action at a public hearing.

At the appointed time, the chair or designee will call the hearing to order andpreside over it. The board may establish a time limit for each speaker. Speakerswill not be recognized a second time, except with consent of the board. Any maysubmit written statements or other documents to the board in addition to or in lieuof speaking. Generally, board members will respond only to seek clarification.Board members, when recognized by the chair, may ask a speaker questions afterthe speaker has completed his or her presentation. The chair may limit the timefor answering a board member’s questions. When the allotted time for themeeting expires or when no one wishes to speak, the chair or designee willdeclare the hearing ended.

E. RECESSED MEETINGS

The board may recess any properly noticed meeting of the board to a specific time and place. The time and place at which the meeting is to be continued will be announced in

180

Policy Code: 2300


open session and no further notice will be required.

F. OPEN MEETINGS LAW COMPLIANCE

The board will comply with the open meetings law, including notice of meetings.

Legal References: G.S. 115C-41, 143-318.9, -318.10, -318.12, -318.14

Cross References: Board Work Sessions (policy 2235), Compliance with the Open Meetings Law (policy 2320)


Revised:

181


QUORUM Policy Code: 2341

In order to conduct official business at a regular or special meeting, a quorum of the board must be present.

A quorum is defined as one more than half a majority of the members of the board. If a quorum is not present at any meeting, the chair will postpone the meeting until such time as a quorum can be present, provided adequate notice is given pursuant to the Open Meetings Law. Proxy voting will not be recognized by the board.

Legal References: G.S. 143-318.12; Iredell County Bd. of Educ. v. Dickson, 235 N.C. 359 (1952), Edwards v. Yancey County Bd. of Educ., 235 N.C. 345 (1952)

Cross References:


Revised:

Edits

182


QUORUM Policy Code: 2341

In order to conduct official business at a regular or special meeting, a quorum of the board must be present.

A quorum is defined as a majority of the members of the board. If a quorum is not present at any meeting, the chair will postpone the meeting until such time as a quorum can be present, provided adequate notice is given pursuant to the Open Meetings Law. Proxy voting will not be recognized by the board.

Legal References: G.S. 143-318.12; Iredell County Bd. of Educ. v. Dickson, 235 N.C. 359 (1952), Edwards v. Yancey County Bd. of Educ., 235 N.C. 345 (1952)

Cross References:


Revised:

Clean

183


BOARD POLICIES Policy Code: 2400

The board of education believes that the development of policies and the evaluation of policy administration is the most important function of a school board. The board reserves to itself the functions of developing and revising policies for the school system. The formation and adoption of policies will constitute the primary method through which the board exercises its leadership in the operation of the school system. All policy decisions will be made while keeping in mind the board’s objective to provide students with the opportunity to receive a sound basic education.

Legal References: G.S. 115C-36, -47; Leandro v. State, 346 N.C. 336 (1997)

Cross References: Board Authority and Duties (policy 1010)

Adopted: January 28, 2016

Revised:

Edits

184


BOARD POLICIES Policy Code: 2400

The board of education believes that the development of policies and the evaluation of policy administration is the most important function of a school board. The board reserves to itself the functions of developing and revising policies for the school system. The formation and adoption of policies will constitute the primary method through which the board exercises its leadership in the operation of the school system. All policy decisions will be made while keeping in mind the board’s objective to provide students with the opportunity to receive a sound basic education.

Legal References: G.S. 115C-36, -47; Leandro v. State, 346 N.C. 336 (1997)

Cross References: Board Authority and Duties (policy 1010)

Adopted: January 28, 2016

Revised:

Clean

185


WEAPONS AND EXPLOSIVES PROHIBITED Policy Code: 5027/7275

The board of education is committed to providing a safe school environment that is free from violence, to the maximum extent possible. Except as otherwise specified in this policy, employees, visitors, and other persons are prohibited from possessing, carrying, using, or threatening to use, or encouraging another person to possess, carry, use, or threaten to use, weapons or explosives on school property or while attending curricular or extracurricular activities sponsored by the school system. This policy applies to weapons or explosives carried openly or concealed. This policy does not apply to students. Student conduct related to weapons and explosives is governed by policy 4301, Code of Student Conduct.

Any employee who violates this policy will be subject to immediate termination. Any visitor or other person who violates this policy will be escorted from the premises and/or school activity immediately. The superintendent or principal shall immediately report any violation of this policy to law enforcement officials. Any employee who is aware that a weapon or explosive is present on school property or at a school event in violation of this policy must immediately report this information to the principal or designee or the school resource officer, as appropriate.

A. WEAPONS AND EXPLOSIVES DEFINED

For purposes of this policy, a weapon includes, but is not limited to, any gun, rifle, pistol, or other firearm of any kind; any BB gun, stun gun, air rifle, air pistol, bowie knife, dirk, dagger, slingshot, leaded cane, switchblade knife, blackjack, metallic knuckles, razors, and razor blades (except solely for personal shaving), or fireworks; any sharp-pointed or -edged instrument, except instructional supplies, unaltered nail files, and clips and tools used solely for the preparation of food, instruction, and/or maintenance on educational property; and mace, pepper spray, and other personal defense sprays. For purposes of this policy, an explosive includes, but is not limited to, any dynamite cartridge, bomb, grenade, mine, or powerful explosive as defined in G.S. 14-284.1.

B. SCHOOL PROPERTY

For purposes of this policy, school property is any school building or bus, school campus, grounds, recreational area, athletic field, or other property owned, used, or operated by the board of education.

C. EXCLUSIONS

This policy does not apply to:

1. a weapon or explosive used solely for educational or school-sanctionedceremonial purposes, or used in a school-approved program conducted under thesupervision of an adult whose supervision has been approved by the schoolauthority;

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2. a person who has a concealed handgun permit that is valid under state law or whois exempted by state law from needing a permit to carry a concealed handgun, ifany of the following conditions are met:

a. the person has a handgun in a closed compartment or container within theperson’s locked vehicle or in a locked container securely affixed to theperson’s vehicle (the person may unlock the vehicle to enter or exit thevehicle provided the handgun remains in the closed compartment at alltimes and the vehicle is locked immediately following the entrance orexit);

b. the person has a handgun concealed on the person and the person remainsin a locked vehicle (the person may unlock the vehicle to allow anotherperson to enter or exit); or

c. the person is within a locked vehicle and removes the handgun fromconcealment only for the amount of time reasonably necessary to move itto a closed compartment or container within the vehicle or to move it fromthe closed compartment or container to concealment on the person.

3. firefighters, emergency service personnel, North Carolina Forest Servicepersonnel, and any private police employed by the board of education, whenacting in the discharge of their official duties;

4. law enforcement officers or other persons as provided in G.S. 14-269.2(g)(1a); or

5. a volunteer school safety resource officer providing security at a school pursuantto an agreement as provided in G.S. 115C-47(61), provided that the volunteerschool safety resource officer is acting in the discharge of his or her official dutiesand is on the educational property of the school that the officer was assigned to bythe head of the local law enforcement agency.

Legal References: G.S. 14-69.2, -269, -269.2, -284.1; 20-17; 115C-47(61), -288(g)

Cross References: Code of Student Conduct (policy 4301)

Adopted:

187


WEAPONS AND EXPLOSIVES PROHIBITED Policy Code: 5027/7275

The board of education is committed to providing a safe school environment that is free from violence, to the maximum extent possible. Except as otherwise specified in this policy, employees, visitors, and other persons are prohibited from possessing, carrying, using, or threatening to use, or encouraging another person to possess, carry, use, or threaten to use, weapons or explosives on school property or while attending curricular or extracurricular activities sponsored by the school system. This policy applies to weapons or explosives carried openly or concealed. This policy does not apply to students. Student conduct related to weapons and explosives is governed by policy 4301, Code of Student Conduct.

Any employee who violates this policy will be subject to immediate termination. The superintendent or principal shall immediately report any violation of this policy to law enforcement officials. Any employee who is aware that a weapon or explosive is present on school property or at a school event in violation of this policy must immediately report this information to the principal or designee or the school resource officer, as appropriate.

A. WEAPONS AND EXPLOSIVES DEFINED

For purposes of this policy, a weapon includes, but is not limited to, any gun, rifle, pistol, or other firearm of any kind; any BB gun, stun gun, air rifle, air pistol, bowie knife, dirk, dagger, slingshot, leaded cane, switchblade knife, blackjack, metallic knuckles, razors, and razor blades (except solely for personal shaving), or fireworks; any sharp-pointed or -edged instrument, except instructional supplies, unaltered nail files, and clips and tools used solely for the preparation of food, instruction, and/or maintenance on educational property; and mace, pepper spray, and other personal defense sprays. For purposes of this policy, an explosive includes, but is not limited to, any dynamite cartridge, bomb, grenade, mine, or powerful explosive as defined in G.S. 14-284.1.

B. SCHOOL PROPERTY

For purposes of this policy, school property is any school building or bus, school campus, grounds, recreational area, athletic field, or other property owned, used, or operated by the board of education.

C. EXCLUSIONS

This policy does not apply to:

1. a weapon or explosive used solely for educational or school-sanctionedceremonial purposes, or used in a school-approved program conducted under thesupervision of an adult whose supervision has been approved by the schoolauthority;

Clean

188

Policy Code: 5027/7275


2. a person who has a concealed handgun permit that is valid under state law or whois exempted by state law from needing a permit to carry a concealed handgun, ifany of the following conditions are met:

a. the person has a handgun in a closed compartment or container within theperson’s locked vehicle or in a locked container securely affixed to theperson’s vehicle (the person may unlock the vehicle to enter or exit thevehicle provided the handgun remains in the closed compartment at alltimes and the vehicle is locked immediately following the entrance orexit);

b. the person has a handgun concealed on the person and the person remainsin a locked vehicle (the person may unlock the vehicle to allow anotherperson to enter or exit); or

c. the person is within a locked vehicle and removes the handgun fromconcealment only for the amount of time reasonably necessary to move itto a closed compartment or container within the vehicle or to move it fromthe closed compartment or container to concealment on the person.

3. firefighters, emergency service personnel, North Carolina Forest Servicepersonnel, and any private police employed by the board of education, whenacting in the discharge of their official duties;

4. law enforcement officers or other persons as provided in G.S. 14-269.2(g)(1a); or

5. a volunteer school safety resource officer providing security at a school pursuantto an agreement as provided in G.S. 115C-47(61), provided that the volunteerschool safety resource officer is acting in the discharge of his or her official dutiesand is on the educational property of the school that the officer was assigned to bythe head of the local law enforcement agency.

Legal References: G.S. 14-69.2, -269, -269.2, -284.1; 20-17; 115C-47(61), -288(g)

Cross References: Code of Student Conduct (policy 4301)

Adopted:

189

Durham Public Schools Policy Manual CORRELATION TABLE

Section 2000

Ø indicates that there was not a corresponding policy.Page 1

Draft Policy #

Draft Policy Title Current DPS

Policy #

Notes for Consideration

Board Hearings

2500 Hearings Before the Board 1235 • We are providing you with two versions of this policy. The firstversion, Option A, is a longer, more detailed version. If you chooseto use this version, please review it very carefully to ensure that itaccurately reflects your current practices. Let us know if there isinformation you would like modified.

• The second version, Option B, is a shorter version with little detailincluded. If you choose to use this version, additional details may beadded. For example, you may want to address whether the boardpanel/board will accept briefs/position statements from counsel, andif so, when those documents may be submitted.

• In regard to both versions of this policy, your old policy states that ifthe board panel decision is not unanimous, then the entire board willreview the matter and issue a final decision; however, the old policydoes not describe what process will be followed in presenting thematter to the full board. Does the panel chair present the matter tothe board, without participation by or the presence of the parties ortheir counsel? Or does the full board conduct a hearing like thepanel hearing, with both parties given time to present their cases?We recommend that you discuss with your board attorney how youwould like to handle this, and then we can add the information intothis policy.

• 2500 (options A and B), Hearings Before the BoardThe only change to this policy is to add “Teacher Contracts (policy7410)” to the cross references at the end of the policy.

Board Consultants and Liaisons

2600 Consultants to the Board Ø

2610 Board Attorney 1500 This policy may be modified.

2650 Liaison with School Boards Associations

Ø This policy may be modified.

Board Members

2120 Code of Ethics for School Board Members

Local boards now have an explicit statutory duty to provide students with the opportunity to receive a sound basic education as required by the North Carolina Supreme Court’s Leandro decision. The board is required to make all policy decisions with that objective in mind, including decisions related to employment, budget development, and other administrative actions. Policies 1010, 1100, 1200, 2120, 2400, and 9000 have been revised to incorporate this duty.

Policies 2120 and 2123 have been revised to reduce the mandatory training hours from twelve hours annually to twelve hours every two years based on the new requirement.

2123 Board Member Opportunities for Development

Policies 2120 and 2123 have been revised to reduce the mandatory training hours from twelve hours annually to twelve hours every two years based on the new requirement.

Board Meetings

190

Durham Public Schools Policy Manual CORRELATION TABLE

Section 2000

Ø indicates that there was not a corresponding policy.Page 2

Draft Policy #

Draft Policy Title Current DPS

Policy #

Notes for Consideration

2300 Board Meetings We added some information from your old policies. Please review this policy carefully and let us know if you would like other information added or modified.

5.17.16 We revised policy 2300 to clarify the three types of meetings the board may hold under law, i.e., regular, specially-called, and emergency.

2341 Quorum 5.17.16 In policy 2341 we modified the second sentence to clarify the definition of a quorum.

Board Policies

2400 Board Policies Local boards now have an explicit statutory duty to provide students with the opportunity to receive a sound basic education as required by the North Carolina Supreme Court’s Leandro decision. The board is required to make all policy decisions with that objective in mind, including decisions related to employment, budget development, and other administrative actions. Policies 1010, 1100, 1200, 2120, 2400, and 9000 have been revised to incorporate this duty.

Community Relationships

5027/7275 Weapons and Explosives Prohibited

2200 Policy 5027/7275 addresses possession of weapons/explosives on school property by employees and visitors. Your old policy 2200, Weapons on Campus, doesn’t reflect current state law.

Discussion: “and mace, pepper spray, and other personal defense sprays.”

191

2

Policy 1235 BOARD HEARING PANELS

Hearing panels comprised of at least three Board members shall be designated on a rotating basis to consider student or employee appeals.

1235.1 Student Assignment Appeals: All student assignment appeals heard by a Board panel must be submitted to the full Board for final determination.

1235.2 All Other Appeals (employee, discipline, etc.): In the case of all other appeals, the decision of a unanimous Board panel shall be final. However, if the Board panel’s decision is not unanimous, the matter will be reviewed by the full Board which will issue a final decision.

Legal Reference: G.S.115C-45 Approved: July 2, 1992 Revised: December 9, 1992 Revised Effective: July 1, 1999 Revised Effective: December 18, 2008

192

Policy 1500 LEGAL COUNSEL

The Board of Education shall enter into contracts for legal services for the school system to provide both legal advice and representation in litigation, as needed.

A decision to seek legal advice or assistance on school matters shall be made normally by the Superintendent for the staff of the school system and by the Chairperson of the Board for members of the Board.

Adopted Effective: July 2, 1992 Revised Effective: July 1, 1999

193

Policy 2200 WEAPONS ON CAMPUS

The Board of Education practices zero tolerance with respect to weapons on school property. Any person who in violation of state law brings a firearm or other weapon onto school property, possesses a weapon on school property, or encourages or enables another to bring or possess any weapon on school property will be reported to law enforcement authorities. Possession of a concealed handgun permit does not authorize the holder to carry a weapon on school property. For the purpose of this policy, school property includes any public school building, bus, public school campus, grounds, recreational area or athletic field.

2200.1

Each principal shall cause to have posted at school buildings and activity fields notices stating the prohibition against weapons on school property.

2200.2

Each principal shall take steps to notify students and parents/guardians at the start of each school year of the school system's weapons policy and the consequences for students who violate the policy.

Legal Reference: G.S.14-269.2, -415.10(C) Adopted Effective: July 1, 1999

194


Operational Services & Policy Work Session

Feedback from Follow-Up Items –September 8, 2016

• Immigration and Refugee Children Follow Up: Response:

- Dr. L’Homme shared the following documents at the District Principals’ meeting in September: Guidance to Schools on Immigration Enforcement Actions, and the Board Resolution Opposing ICE Action & Deportation of DPS Students. Principals are to make sure teachers are aware of this information.

- Dr. Pitman will follow up on guidance at the school level regarding Immigration Enforcement Actions as it pertains to social workers and counselors.

• Administration will provide an additional comprehensive update on English Language Learners (ELL) data in January 2017. Response:

- A comprehensive update on English Language Learners (ELL) is scheduled for the Board of Education Academic and Student Services Work Session in January 2017.

195

DRAFT DRAFT DRAFT Memorandum Of Understanding: Zero Based Budget Committee The school board formed a Zero Based Budget Committee with the goal of transforming our budget process so that it lines up more closely with the values and priorities of the board and community. We recognize that such a transformation is a challenging task and will take time. The primary task of the ZBBC is to gain an understanding of the basic principles of zero-based budgeting and to create a mechanism by which DPS can build future budgets around these principles. To fully understand zero-based budgeting, it will be necessary to understand the current DPS budget and how it is built. This will mean looking at such broad questions as, for example, • what parts of the budget does the school board actually have control over, and what is fixed by state and federal mandate? • how are funds distributed now between direct classroom instruction and support, and other activities of the system? • how are funds distributed to individual schools, and what are the principles behind these allocations? In other words, we can’t talk about principles without looking at the real data of our budget. At the same time, we have to be able to step back from the numbers to examine the values that need to underlie our decisions. Every budget reflects the values of the institution. A major part of our job is moving from implicit values that have built up over time to explicit values that reflect our current community. Given the time constraints for building a budget, DPS will not be able to work from a zero-based approach to build the 2017-18 budget. We do expect the ZBBC to use this budget as the numerical foundation for understanding how to structure the process for creating the following budget. It is the intent of the board that the ZBBC will produce a proposal that will guide future DPS budget procedures and provide tools for the board and community to understand and assess the DPS budget. Addendum for Reference The school board has adopted three broad principles for Durham Public Schools: • Academic Excellence • Teaching the Whole Child • Racial and Social Justice For the current school year, the board has adopted four objectives for focused attention: • Improving Teacher Retention • Improving Academic Achievement for Boys of Color • Increasing Access and Community Support for Early Childhood Education • Promoting Diversity of Access and Achievement in Academic and Intellectually Gifted Programs