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Welcome to. A Forum on Comprehensive Community Initiatives How Federal Agencies Can Foster Systems Change to Improve the Lives of Youth and Families. The Coordinating Council on Juvenile Justice and Delinquency Prevention. The Project. Recent emphasis in federal support of CCIs - PowerPoint PPT Presentation
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A Forum on Comprehensive Community
Initiatives
How Federal Agencies Can Foster Systems Changeto Improve the Lives of Youth and Families
Welcome to
The Coordinating Council on Juvenile Justice
and Delinquency Prevention
Recent emphasis in federal support of CCIs
Grantees encouraged to develop partnerships and collaborations
Need for federal agencies to better structure CCI support
Need also to strengthen, increase fed agency partnering re: CCIs
It’s time to professionalize the work around systems change
Our focus: Technical assistance, funding, evaluation, and federal partnerships
Our goal: Develop a web-based toolkit for federal managers
Review drafts of guidelines and questions to be addressed
Contribute resources and tools
Suggest ways to disseminate the toolkit
Get to know colleagues who share an interest in the future of CCIs.
This morning Small group introductions Panel conversation Overview of work done to date Focus Group #1
Working Lunch – How to disseminate the toolkit
This afternoon Focus Group #2 Report out Next steps and closing
Project Team – crafting and managing the project
Toolkit Team – surveying the field, creating the forum and writing the book
Facilitation Team – working with focus groups to guide discussion
Recording Team – keeping notes of your deliberations
At your tables introduce yourself by telling the group…
Your name and organization Your connection to CCIs What interests you about being part of this Forum
Background and Vision
An inventory of CCIs
Discussions with 40 people involved with five CCIs — as funders, site managers, TA providers, and evaluators
An exploration of the literature about CCIs.
Required Broad-based, multi-sector participation Long-term strategies Centered on systems change and improved
outcomes Optional Family-centered, strengths-based approach Community Assessments Effective use of data
6 sites were selected to represent…
◦ success and struggle◦ a range of…
federal sponsors focus areas and target populations geographic areas
Discussions were informal, exploring the general topics of TA, Funding, Evaluation, and Federal Partnerships
Where we looked
Web searches Recommended publications Reports and evaluations of CCIs
Grouped comments by topic
Noted emerging themes and concerns
Discussed findings with the Project Team
Crafted guidelines for review
A concise set of guidelines or principles
Answers to questions the audience is likely to have in mind
Recommended resources and tools
The findings on which principles and questions are based
A PDF version that can be downloaded
Takes people directly to the heart of the
content
Allows readers to go to the questions they most want answers to
Can link to resources and tools
Details are available to those who want them
The Guidelines – A Quick Glance Preface Acknowledgments Technical Assistance Funding Evaluation Federal Partnerships
1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site.
What is a comprehensive assessment for TA needs? What are key areas to examine when conducting a comprehensive assessment? (possible
link to sample)Who conducts the comprehensive assessment for TA needs, and how it is done?How do you determine what kinds of TA — and how much — would be helpful to
grantees? How do you determine when communities are open to and ready for assistance?
2. Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative.
What are the elements of an effective TA plan?...
[As you scroll down, the page continues in the same format as guideline #1.]
A brief overview
1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site.
2. Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative.
3. As part of TA, convene stakeholders to lay the foundation for systems change.
4. Offer a variety of peer-assistance opportunities as part of a comprehensive TA plan.
5. When using multiple providers, coordinate TA through a lead provider or funder.
6. At the inception of the initiative, use TA to help each site plan for evaluating and sustaining its work.
7. Select providers, not just for their subject area expertise, but also for their skill and experience with the unique cultural needs of each site.
8. Reach out to sites with TA; don't rely solely on help desks or websites.
Round #1 – remain at your table Facilitator orients group and guides
discussion Recorder captures your discussion Review, comment on and add to each
guideline and accompanying questions Summarize your input after each guideline Add any new ideas Contribute ideas for tools and resources
Debrief Discuss impressions of the morning
Disseminating the ToolkitAt your table share your thoughts about:Based on your experience with organizational
change, how can we ensure that the guidelines become the ‘new way’ of doing business?
Use the post-its on your table to jot down your ideasBefore starting our afternoon session, stick your
ideas on the wall charts
Focus Group #2
Report out
Next steps and closing
Move to your next topic focus group Introduce yourselves Review, comment on and add to each
guideline and accompanying questions, starting with a review of the 1st focus group’s work
Summarize your input after each guideline Add any new ideas, starting with a review of
the 1st focus group’s work Contribute ideas for tools and resources
There are four stations around the room At four stations, we have posted the charts
for each topic area The facilitator (and a group representative)
will remain behind at ‘their’ topic station Your group will rotate around the room
visiting three other topic stations At each stop the rep will provide a report and
you are invited to ask clarifying questions Jot your comments on the form “Feedback
on small-group reports”
Forum input will be incorporated into the toolkit
A website will be developed and the toolkit will be available by the end of the year
Sit at a new table to form new group
Take 10-15 minutes to debrief the day
Respond to:◦What stood out for you in the day?
◦What did you learn or reaffirm?