A few tips from 1 st call projects: - GENERATION project - ITACA project

A few tips from 1st call projects:

- GENERATION project

- ITACA project

“Green ENERgy AudiTIng for a LOw CarboN Economy”

POWER 2nd Call PartnerfairPOWER 2nd Call Partnerfair

October 16th, 2009. October 16th, 2009.

Seville, SpainSeville, Spain

Andalusian Institute of TechnologyAndalusian Institute of TechnologyInnovation and Technology Centre

Non profit private foundation

Recognized as being of public interest

Sited in Andalusia (Spain)

Created in 1989

130 employees

THE GENERATION PROJECT

CONTENTS

Project overview

The proposal development

Evaluation

Some things that worked well

Contracting procedure

Project Overview

“Green ENERgy AudiTIng for a LOw CarboN Economy”

THEME: 1. Energy Efficiency

SUB-THEME: 1.2. Public Sector Strategies,

Programmes and Initiatives to improve the energy

efficiency and reduce the carbon footprint of existing

buildings, particularly the public housing stock.


Exchange and transfer of best practices & knowledge in Building Energy Audits in public buildings

Harmonisation of audit schemes to strengthen regional and European policy frameworks

Development of an innovative methodology

(Simplified Energy Audit – SEA)


Objectives

Knowing the performance of buildings in a cost-effective way


The partners

1) Andalusian Institute of Technology - IAT (Andalusia, SP)Lead Partner & Financial ManagerInnovation & Technology experts

2) The Environment Centre - tEC (South East England, UK)Communication ManagerSustainable development advisors

3) Province of Modena - PoM (Emilia-Romagna, IT)Legacy ManagerPublic Authority

4) AGH University of Science and Technology from Krakow (Malopolska, PL)Scientific ManagerUniversity


Not only partners...ADVISORY BOARD

Guarantee the technical and scientific value of project results

Ensure a real impact on public policies

Universities & Research Centres

Private Firms

Policy makers


VALIDATION OF THE DEVELOPED TOOLS

IDENTIFICATION OF STAKEHOLDERS

Date Base loading

DEVELOPMENT OF A COMPUTER-BASED TOOL AND A METHODOLOGY FOR SIMPLIFIED ENERGY AUDITS

Relevant characteristics definition to evaluate energetic performance

of buildings

Physical model development

for energy building performance

Physical model adjustment

Methodology for simplified energy audits

development.

Methodology for simplified energy audits validation

COMMUNICATION ACTIONS

Pro

ject Man

agem

ent

STATE OF PLAY ANALYSIS

Advisory Board definition:University - Public Organization – Private sector

Energy audtis collection data (20 public buildings per region)

SWOT analysisBest practices identification

(Total of 8 BP)

MOVING FROM COMMUNICATION TO POLICY


TIME FRAME


The proposal development – first steps

1. ATTENDANCE to POWER launch event (March 09. Hertogenbosch,NL)

2. ANALYSIS OF THE CALL & all documents related:

POWER Handbook

INTERREG IVC Programme Manual

NO

YES

3. PRE-CHECKING of project idea with the Regional Correspondent

4. PREPARATION of the proposal

Does our idea FIT INTO the POWER priorities

for the specific call???

Is my institution ELEGIBLE

within POWER?

Look for other opportunities in other EU

programmes


The proposal development – main key points

1. Analyse and IDENTIFY the POWER priority in which our project best fits: decide in

which theme & subtheme we will submit the proposal

2. UNDERSTAND EU & specific POWER Programme requirements and how to write

the proposal (attending Programme seminars is key!!)

3. DEFINE the project idea and its main goals

4. DEVELOP a specific Work Plan which will help achieve foreseen project goals

5. BUILD a transnational partnership with the knowledge and experience needed to

implement the project

6. WRITE the proposal & co-ordinate all partners efforts

Proposal SUBMISSION

THE GENERATION PROJECTDefinition of project idea – important decisions

Do we want to be LEAD partners?Do we want to be LEAD partners?

How are we going to write the proposal? (IAT, How are we going to write the proposal? (IAT, distributed among partners)distributed among partners)

Will we need to organise a “preparation meeting”?Will we need to organise a “preparation meeting”?

How many partners & with which expertise do we How many partners & with which expertise do we need to involve? need to involve? (we need public authorities to (we need public authorities to

ensure POLICY IMPACT!!)ensure POLICY IMPACT!!)


Building an ADEQUATE partnership

1) Use the EXECUTIVE SUMMARY: to be sent & published through contacts &

Regional Correspondents, POWER website, relevant institutions in the field

tackled, direct search.

2) ANALYSIS of partner profiles:

o Do they have the technical expertise needed? (e.g. DIRECTLY involved in building

energy audits)

o Do they have experience in the management of EU projects (important to see previous

projects and whether they have acted as LEAD partners)?

o Do they meet the requirements of the proposed roles (researcher, component manager,

policy makers)?

o What are the specific requirements of the Programme? Regional bodies!!

3) GEOGRAPHICAL COVERAGE is important but not the unique aspect!

BEST PARTNERSHIP MUST HAVE JUST THE PARTNERS NEEDED (and BEST PARTNERSHIP MUST HAVE JUST THE PARTNERS NEEDED (and NOT MORE) to meet project goals!!NOT MORE) to meet project goals!!


Proposal writing & submission (I)

1) Programme the work to be done: resources & time

2) GET USED to the procedure for submission of proposals

3) Send DRAFTS to partners to ask for their contributions

4) Ask and agree with partners specific roles and budget

5) Define the Management Structure that will enable project implementationPOWER

SECRETARIAT

Steering Committee

REGIONAL AUTHORITY

TeCCommunication Manager

Act.4 ValidationAct.5 Communication

Activity Leader

PoMLegacy Manager

Act.6 LegacyActivity Leader

IATLead Partner &

Financial ManagerAct.1 ManagementAct.3 Methodology

Activity Leader

Ad

visory B

oardAGH

Scientific Manager

Act.2 AnalysisActivity Leader


Proposal writing & submission (II)

5) SELECTION CRITERIA KNOWN BY HEAD! (elegibility & quality criteria)

6) Every day contact with partners to prepare all documents...PROGRAMME TIME IN

ADVANCE!

GOOD PROPOSALS were not approved in the first call for not meeting GOOD PROPOSALS were not approved in the first call for not meeting elegibility criteria!elegibility criteria!

COMMUNICATION aspects are key! COMMUNICATION aspects are key!

PROGRAMME the time for administrative issues & translationPROGRAMME the time for administrative issues & translation

ASK FOR REGIONAL SUPPORT (ALL PARTNERS): your project should ASK FOR REGIONAL SUPPORT (ALL PARTNERS): your project should also be a priority for the region!also be a priority for the region!


The evaluation

Relevance to POWER Interregional Programme

Mark: 5.1/8

Coherence of the project and quality of the approach

Mark: 6.1/8

Budget and finance Mark: 4.6/8 Cross Cutting Themes: links to other POWER Projects, Sustainability, Equalities and Diversity

Mark: 5.4/8

Communication plan Mark: 6.5/8 Legacy Mark: 5.4/8 TOTAL SCORE 33.1/48


The evaluation – STRENGTHS Application central to POWER Quality of the approach: innovative, policy impact, previous experience in EU projects, partnership, very detailed, quantifiable and achievable deliverables, good justification of the need of the project Communication detailed with an action plan. Legacy Manager (Province of Modena) to validate results through local policies

The evaluation – WEAKNESSES

Budget ok and reasonably distributed. Be careful with subcontracting! Website costs not eligible Need to develop specific legacy actions


Some things that worked well: MANAGEMENT

Good distribution of roles and tasks among partners according to their specific profiles Management structure Advisory Board

POWERSECRETARIAT

Steering Committee

REGIONAL AUTHORITY

TeCCommunication Manager

Act.4 ValidationAct.5 Communication

Activity Leader

PoMLegacy Manager

Act.6 LegacyActivity Leader

IATLead Partner &

Financial ManagerAct.1 ManagementAct.3 Methodology

Activity Leader

Ad

visory B

oardAGH

Scientific Manager

Act.2 AnalysisActivity Leader


Some things that worked well: COMMUNICATION Communication Manager (tEC) well experienced in dissemination of EU projects with policy impact A specific Communication Plan will be designed within the first 6 months, taking into account:

1. Identification of relevant phases, outputs and tools for each of them 2. Objectives 3. Identification of target groups:- what is the message to be transmitted?- which is the role played by each partner?- definition of different kinds of communication – technical, specialized, popular


Some things that worked well: COMMUNICATION

4. Action Plan

5. Monitoring of results: indicators to measure success! 6. Budget for the Communication Activities


Contracting procedure Notification of project approval under conditions (02/07/09)1) No budget for website2) Specific exit strategies in each region3) Review of subcontracting costs for some partners4) 4th partner coming from a different climatic region Consultation at Lead Partner Event: 7,8/07/09 Written response by Lead Partner on Conditions for Approval

document Conditions resolved New application form submitted to the POWER Secretariat Offer letter sent to Lead Partner together with Grant

Agreement: 15/09/09 Grant Agreement between SEEDA and Lead Partner signed:

23/09/09


Project launch: Malaga, 29/09/09


Thank you for your attention

Any questions???

Thank you for your attention

Any questions???


Isabel RayaInternational Programmes Dept.

[email protected]

Tel. +34 95 446 80 10Fax: +34 95 446 04 07http://www.iat.es

C/ Leonardo da Vinci, 2

Isla de La CartujaE- 41092 Sevilla.

Spain

ITACAInnovative Transport Approach in Cities and

metropolitan Areas

Eduardo López

INTA

October, 16th 2009

There is a lot of experiences and information about Sustainable Transport in Europe, but....

How to find the most suitable “good practices” for my particular case?

ITACA Project could help you !

What ITACA is?

•Identification of optimal management models for people mobility•Survey of innovative technologies for Sustainable Mobility

• identify best practices and approaches to achieve an integrated urban renewal and local mobility management process

Innovative Transport Approach in Cities and metropolitan Areas (ITACA) is a POWER Programme Project to…

How?

Regione Emilia-Romagna – RER (Emilia Romagna Region, Italy). (LEADER)

Stichting Brabantse Milieufederatie (Province of Brabant, TheNetherlands)

Provincia di Rimini (Province of Rimini, Emilia-Romagna, Italy).

Instituto Nacional de Técnica Aeroespacial (INTA, Andalucía, Spain)

Comune di Ferrara (Municipality of Ferrara, Emilia-Romagna, Italy).

Diputación Provincial de Huelva (Andalucía, Spain)

ITACA

Partnership

Governing Board

Lead Partner

SubGroupInnovative

Technologies

SubGroupManagement

Models for People Mobility

SubGroupCommunication

and Results Dissemination

Electric vehicles/Fuel cell vehicles

ITS, ICT

Renewable Energy

BehaviouralChange

Transport Supply and

Demand Management

Land-use Policies

Governing Board

Lead Partner

SubGroupInnovative

Technologies

SubGroupInnovative

Technologies

SubGroupManagement


SubGroupManagement






Electric vehicles/Fuel cell vehicles

ITS, ICT

Renewable Energy

BehaviouralChange

Transport Supply and

Demand Management

Land-use Policies

Regione Emilia-Romagna RER

Instituto Nacional de Técnica Aeroespacial

Stichting Brabantse Milieufederatie

Management

Activity Outputs and results

Optimal management models for people mobility

Innovative technologies (electric /fuel cell vehicles mixed

fleets, RE charging points, hydrogen from RE, ITS,ICT,

etc.)

Definition of a comprehensive methodology and an assessment of the success/failure factors of the implemented measures to define "good practice" feasible in similar contexts to concerned.

Handbook to help to policy and decision makers to choose the most suitable methodology and technical solutions for CO2 reduction: Definition of “best available technologies” in short-mid term for sustainable low-carbon transport

Proposal preparation INTA’s experience

• Use the project ideas and partner searching area at the

POWER web site !• Looking for common points among your idea and other

proposals • Define a clear objective, realistic and affordable taking

into account your capacities and resources. Keep in mind

the final goal of POWER Programme: CO2 reduction!• Consortium composition well-balanced: representation

of different sectors, no “sleeping” partners, choice of

partners according to capabilities and experience

Proposal preparation INTA’s experience

• Emphasize the innovative aspects of your proposal.

Avoid duplication with other projects• Include a Communication Plan to assure an adequate

dissemination process. Identify “target groups” and

define how these targets will be achieved• Finally:

Be patient and persevering: a good proposal need a

lot of contributions and revisions !

Thank you for your attention !

Documents

A few tips from 1 st call projects: - GENERATION project - ITACA project