GRANTS.GOV – Federal Demonstration Partnershipthefdp.org/default/assets/File/Presentations/era_workspace_sep_2015.pdf• Create Page to display list of Post‐Award Reporting Forms

GRANTS.GOV – Federal Demonstration Partnership

Presented by Grants.govSeptember 2, 2015

Agenda

09/02/2015 GRANTS.GOV ‐ Federal Demonstration Partnership

• Grants.gov Upcoming Plan & Releases• UAT Check‐in on Release 15.0• Release 15.0 Workspace• Release 15.1 Overview• Forms Update• Online Web Forms• Grants.gov Reports for Applicants• Reminder of Upcoming User Impacts• Q&A

Slide 2

GRANTS.GOV UPCOMING PLAN & RELEASES

09/02/2015 GRANTS.GOV ‐ Federal Demonstration Partnership Slide 3

Three Year Plan –Overview


The upcoming challenges for Grants.gov are to integrate with DATA Act, Uniform Guidance, Application Transformation, and expand Workspace for next three years while continuing to focus on items that are most critical to stakeholders and enhance the Grants application process.

Three Year Plan –Expected Outcomes


• Implement DATA Act changes in next three years• Comply with Uniform Guidance• Prioritize projects/schedule for next three years• Design Application Transformation• Expand Grants.gov Workspace capabilities

Three Year Plan –DATA Act Deliverables


Title DescriptionPlan for FY16Data Act Integration • Modify PDF forms to comply with new data standards and create pilot PDF forms with data standard changes for SF

424 forms in first year• Set up test bed to test PDF forms as they are being updated• Update forms to 508 compliance• Update the Grants.gov web site and documentation to support Data Act changes• Develop on-line web forms and support infrastructure

GIG Expansion • Update the dynamic content of GIG• Introduce Web 2.0 COI• Add the CFDA Search

Plan for FY17Data Act Integration • Continue modifying PDF forms to comply with new data standards

• Form Consolidation: Consolidate forms, such as the budget forms, into a single form and allow the grantor to specify the number of budget periods when creating an opportunity package

• Develop solution and begin to modify forms to implement solution to support frequently changing pick lists such as country code

• Continue to update the Grants.gov web site and documentation to support Data Act changes• Deploy forms changes in production

GIG Expansion • Update the dynamic content of GIG• Expand capabilities of Web 2.0 COI.

Plan for FY18Data Act Integration • Continue modifying PDF forms to comply with new data standards

• Form Consolidation: Consolidate forms, such as the budget forms, into a single form and allow the grantor to specify the number of budget periods when creating an opportunity package

• Continue to modify forms to implement solution to support frequently changing pick lists such as country code• Online web forms – Expand functionalities of online Web forms for reuse• Continue to update the Grants.gov web site and documentation to support Data Act changes• Update the user access module to support online Web forms• Continue to deploy the forms changes in production• Complete to develop on-line web forms and support infrastructure

GIG Expansion • Update the dynamic content of GIG• Expand capabilities of Web 2.0 COI.

FY 2016 Priorities• Release 15.0

– Workspace implementation– Online Help – Staging Environment for UAT

• Release 15.1 – CFDA Search– Invoke Agency web services for print and validation– Enhance View Grant Opportunity ‐ Related Documents tab– Continue to develop Workspace forms– Continue to enhance Workspace based on user feedback

• Other FY16 Releases– Web 2.0 / Communities of Interest – GIG content enhancements– DATA Act form changes (Staging Environment)– Upgrade Java, WebLogic, and DB version– Workspace form level access– Workspace reuse of data from different form version– Online forms prototype (Staging Environment)– Grants Forecast


FY 2017 Priorities• WORKSPACE ENHANCEMENTS

– Integrate online forms

• DATA ACT– Expand capabilities of Web 2.0 COI and create a knowledge

management system– Continue modifying forms to comply with new data standards – Form Consolidation: Consolidate forms, such as the budget forms,

into a single form and allow the grantor to specify the number of budget periods when creating an opportunity package

– Continue to update the Grants.gov web site and documentation to support DATA Act changes

• OTHER AREAS– Single sign‐on and multiple profiles– Enhance subscription management


FY 2018 Priorities• DATA ACT

– Continue modifying forms to comply with new data standards – Continue form consolidation: Consolidate forms, such as the budget forms, into a single form and allow the grantor to specify the number of budget periods when creating an opportunity package

– Complete online web forms – Continue to update the Grants.gov web site and documentation to support Data Act changes

– Expand capabilities of Web 2.0 COI.

• OTHER AREAS– Develop S2S Version 3


FY16 Release Schedule


RELEASE 15.0 UAT


R 15.0 User Acceptance Testing (UAT)

• UAT Round 1 ‐ 8/20/2015 to 9/4/2015• UAT Round 2 ‐ 9/14/2015 ‐ 9/17/2015• To sign up or if you have any questions, please send an email to:

– To: [email protected], [email protected]– CC: [email protected]

• Please provide the following information when you sign up:– Participant contact information– Type of user (Applicant UI, Applicant S2S, Agency UI, Agency S2S)– Participation (confirmed or tentative)

• Guidelines will be provided before the testing begins. Users are encouraged to do ad‐hoc testing as well and inform Grants.gov on what was tested.

• R15.0 will remain in the Staging Environment until Production deployment on October 17, 2015.

• Additional forms will be available in the Workspace with at least 50 forms available by deployment.


RELEASE 15.0 WORKSPACE


Release 15.0 Overview

• Workspace – new capability to apply via unstitched PDF forms for Single Project packages

• Online User Guide – new context‐sensitive online user guide

• Staging Environment – new environment for user acceptance testing (UAT)


50 Most Used Forms (Single Project)• Application for Federal Assistance (SF‐424) (V2.0)• Application for Federal Assistance (SF‐424) (V2.1)• Application for Federal Domestic Assistance‐Short Organizational (V1.0)• Assurances for Construction Programs (SF‐424D) (V1.1)• Assurances for Non‐Construction Programs (SF‐424B) (V1.1)• Assurances for Non‐Construction Programs (SF‐424B) (V1.1)• Attachments (V1.1)• Budget Information for Construction Programs (SF‐424C) (V1.0)• Budget Information for Construction Programs (SF‐424C) (V2.0)• Budget Information for Non‐Construction Programs (SF‐424A) (V1.0)• Budget Narrative Attachment Form (V1.0)• Budget Narrative Attachment Form (V1.1)• CD511 Form (V1.1)• Disclosure of Lobbying Activities (SF‐LLL) (V1.1)• Faith Based EEO Survey (V1.2)• Grants.gov Lobbying Form (V1.1)• HHS Checklist Form PHS‐5161 (V1.1)• Key Contacts (V1.0)• NSF Cover Page (V1.3)• NSF Deviation Authorization (V1.1)• NSF FastLane System Registration (V1.3)• NSF Suggested Reviewers (V1.1)• Other Attachments Form (V1.0)• Other Attachments Form (V1.1)• PHS 398 Cover Page Supplement (V2.0)


• PHS 398 Cumulative Inclusion Enrollment Report (V1.0)• PHS 398 Modular Budget (V1.2)• PHS 398 Research Plan (V2.0)• Planned Enrollment Report (V1.0)• Project Abstract Summary (V1.1)• Project Narrative Attachment Form (V1.0)• Project Narrative Attachment Form (V1.1)• Project/Performance Site Location(s) (V1.2)• Project/Performance Site Location(s) (V1.4)• Project/Performance Site Location(s) (V2.0)• R & R Subaward Budget Attachment(s) Form (V1.2) **• R & R Subaward Budget Attachment(s) Form 5 YR 30 ATT (V1.2) **• R & R Subaward Budget Attachment(s) Form 5 YR 30 ATT (V1.3) **• Research & Related Budget (V1.1)• Research & Related Budget (V1.3)• Research & Related Personal Data (V1.2)• Research And Related Other Project Information (V1.2)• Research And Related Other Project Information (V1.3)• Research And Related Senior/Key Person Profile (V1.1)• Research And Related Senior/Key Person Profile (Expanded) (V1.2)• Research And Related Senior/Key Person Profile (Expanded) (V2.0)• RR FedNonFed Budget (V1.1)• SBIR/STTR Information (V1.1)• SF424 (R & R) (V1.2)• SF424 (R & R) (V2.0)

Versions in RED are Inactive (13 out of 50 forms are Inactive)** Forms with Sub‐forms

Release Notes

• For more information about Workspace and Grants.gov Release 15.0, please review the release notes available on Grant.gov:http://www.grants.gov/web/grants/outreach/releases.html


RELEASE 15.1 OVERVIEW


R15.1 Enhancements


• CFDA Search• Invoke Agency web services for print and validation• Enhance View Grant Opportunity ‐ Related Documents tab

• Continue to develop Workspace forms• Continue to enhance Workspace based on user feedback

CFDA Search Enhancement

09/02/2015

• Change the “CFDA Number” Search Criteria to “CFDA” • Enhance the CFDA search field on Search Grants page to allow users to search by multiple CFDA numbers and multiple CFDA title keywords.

GRANTS.GOV ‐ Federal Demonstration Partnership Slide 19

• Provide ability to view/ print an entire package (with attachments) in one complete document following the format rules of receiving agencies

• Grants.gov can invoke Grantor print web services if available and matches NIH WSDL – Add Grantor Image tab to Workspace to allow users to request and view Grantor Image (only visible if Grantor provides web service)

– Enhance Check My Application Status and Check Application Status for Organization pages to allow AOR / EBiz POC to View Grantor Image of their submission

09/02/2015

Agency Print Web Service

GRANTS.GOV ‐ Federal Demonstration Partnership Slide 20

Agency Print Web Service (cont.) ‐Manage My Workspace


Agency Print Web Service (cont.) ‐ Check My Application Status / Check Application Status for Organization


Agency Validation Web Service

• Provide the capability to perform agency‐specific validations on grants applications prior to submission

• Invoke agency services for validation– From Workspace Check Application button prior to submission

• If all Grants.gov validations passed, invoke Agency web service and display errors

– During submission processing for PDF and S2S if all Grants.gov validation is passed


Enhance View Grant Opportunity –Related Documents Tab


• Reorganize the Related Documents tab

Post‐Award Reporting Forms• Create Page to display list of Post‐Award Reporting Forms with

their DATs, Schemas, and fillable PDFs• Provide export functionality for all form families, retired forms

and retired form versions


Next 50 Most Used Forms (Single Project)

• ACH Vendor/Miscellaneous Payment Enrollment Form (V1.0)• Application for Federal Domestic Assistance‐ Individual (V1.1)• Application for Federal Domestic Assistance‐Short Organizational (V1.1)• Assurances for Construction Programs (SF‐424D) (V1.1)• Assurances for Non‐Construction Programs (SF‐424B) (V1.1)• Attachments (V1.0)• Dept of Education Combined Assurances (ED‐80‐0013) (V1.1)• Economic Development Administration Application for Investment

Assistance (V1.0)• ED Abstract Form (V1.1)• ED GEPA427 Form (V1.1)• ED SF424 Supplement (V1.2)• EPA Form 4700‐4 (V2.1)• EPA Form 4700‐4 (V2.0)• EPA KEY CONTACTS FORM (V1.1)• HHS Checklist (08‐2007) (V2.1)• HUD Applicant‐Recipient Disclosure Report (V1.1)• HUD Facsimile Transmittal (V1.1)• NASA ‐ Other Project Information (V1.0)• NASA ‐ PI and AOR (V1.0)• NASA ‐ Senior/Key Person Supplemental Data Sheet (V1.0) **• NIFA Supplemental Information (V1.1)• NIFA Supplemental Information (V1.2)• PHS 398 Career Development Award Supplemental Form (V2.0)• PHS 398 Checklist (V1.3)• PHS 398 Cover Page Supplement (V1.4)


• PHS 398 Research Plan (V1.3)• PHS 398 Research Training Program Plan (V2.0)• PHS 398 Training Budget (V1.0)• PHS 398 Training Subaward Budget Attachment(s) Form (V2.0) **• PHS Cover Letter (V1.2)• PHS Fellowship Supplemental Form (V2.0)• Project Abstract (V1.1)• Project Abstract (V1.0)• Protection of Human Subjects (V1.1)• R & R Subaward Budget Attachment(s) Form (V1.3) **• R & R Subaward Budget Attachment(s) Form 10 YR 10 ATT (V1.2) **• R & R Subaward Budget Attachment(s) Form 10 YR 10 ATT (V1.3) **• R & R Subaward Budget Attachment(s) Form 10 YR 30 ATT (V1.3) **• Research & Related Budget 10YR (V1.1)• Research & Related Subaward Budget (Total Fed + Non‐Fed) 5 YR 30

ATT (V1.2) **• Research & Related Project/Performance Site Location(s) (V1.1)• Research & Related Senior/Key Person Profile (Expanded) (V1.1)• Research & Related Budget 10YR (V1.3)• Research & Related Other Project Information (V1.1)• Research & Related Subaward Budget (Total Fed + Non‐Fed)

Attachment(s) Form (V1.2) **• SF424 (R & R) (V1.1)• SF424 Mandatory Form (V1.1)• SF424 Mandatory Form (V1.2)• Supplementary Cover Sheet for NEH Grant Programs (V2.0)• U.S. DEPARTMENT OF EDUCATION BUDGET INFORMATION NON‐

CONSTRUCTION PROGRAMS (V1.2)Versions in RED are Inactive (12 out of 50 forms are Inactive)** Forms with Sub‐forms

Workspace Enhancements –Request for User Feedback

• Form‐level access to limit access to budget forms– New Financial Management role– Designate forms as budget or not– Participants with Financial Management role can download/upload budget forms in additional to the Workspace Owner and AOR

• Other Participants will not have access to the budget forms

• Adding Participants to a Workspace from outside of an organization (DUNS)


FORMS UPDATE


Forms Update• HHS Health Resources and Services Administration (awaiting release to Production

Sept)– SDS Program Specific Data– THCGME

• Department of Commerce (release to Production end‐Sept 2015)– ED‐900 General Application for EDA Programs – ED‐900A Additional EDA Assurances for Construction Or Non‐Construction Investments – ED‐900B Beneficiary Information Assurances– ED‐900C EDA Application Supplement for Construction Programs – ED‐900D ‐ Design and Engineering – ED‐900E Calculation of Estimated Relocation and Land Acquisition Expenses– ED‐900F Supplement for Revolving Loan Fund Applications – ED‐900P Proposal for EDA Assistance

• Department of Education (release to Production end of Sept)– ED‐524 Budget Form

• National Endowment of the Humanities (mid‐November)– Supplementary Cover Sheet for NEH Grant Programs– Supplementary Coversheet for NEH State Councils


ONLINE WEB FORMS


Online Web Form Wireframe


• Develop online web forms integrated with Workspace• The first five forms to be developed are:

– SF‐424 (R&R) [V2.0]– Research and Related Senior/Key Person Profile (Expanded) [V2.0]

– Project/Performance Site Location(s) [V2.0]– Research & Related Personal Data [V1.2]– Assurances for Non‐Construction Programs (SF424B) [V1.1]

Online Web Forms Schedule


Phase Deliverable Number of forms

Delivery Date

Environment Comments

1 Develop first iteration of proof of concept

1 Mid ‐September 2015

Proof of Concept environment

Render 1 form, allows entering data, saving, bringing form back up and editing

2 Finalize proof of concept

5 Mid‐January 2016

Proof of Concept environment

Incorporate feedback from first iteration and include forward population. Determine sub‐form/form‐in‐form approach.

3 Initial Grants.gov integration – Complete application using online process and Submit

10 Mid‐April 2016 with Release 15.2

Test environment

Initial integration with Grants.gov so as to perform cross‐form validation and submit online forms using Workspace. Online form data will be saved in NoSQL database. New user functionality only available in Test environment.

4 Further Grants.gov integration – Create application using Online and Offline process

20 Mid‐July 2016 with Release 15.3

Test environment

All workspace data will be saved in NoSQL database. Workspace forms can be edited using a hybrid approach using partially offline and partially online. New user functionalityonly available in Test environment.

5 Complete Grants.govintegration –Submission processing

40 Mid‐October 2016 with Release 15.4

Test environment

All submission data will be saved in NoSQL database regardless of submission method including migration of exiting submission data

6 Prototype ready in Staging environment

50 Mid‐November 2016

Staging environment

Complete remaining forms to be ready for Data Act PMO testing. New functionalityturned on in Test and Staging environments.

GRANTS.GOV REPORTS FOR APPLICANTS


Grants.gov Reports for Applicants

• The Grants.gov PMO is looking to provide some statistics that may be helpful to applicants.

• Possible areas the reports could cover: – High‐level information on Opportunities– High‐level information on Submissions– Performance statistics such as average processing time and rejection rate– Outreach activity statistics such as presentations given and brochures distributed

• We are interested in soliciting FDP input about what kind of reports might be desired.

• Please provide suggestions by completing the enhancement request form located on the following site page: http://www.grants.gov/web/grants/support.html.

• Submit the completed form to [email protected] by clicking the <Email Form> button in the form.


Sample Applicant Report –Opportunities by Agency


Sample Applicant Report –Submissions by State


UPCOMING USER IMPACTS


Reminder of Upcoming Changes


AFFECTED USERS CHANGE DESCRIPTIONEffective Date: January 1, 2016 (Note: No waivers permitted)Applicant S2S Port 446 Disablement

• Port 446 will no longer be available in any environment• Port 443 will continue to only support:

• SHA‐2 Certificates• TLS v1.1 and TLS v1.2

Applicant S2S S2S Versions• S2S V0 and V1 end points are being discontinued.• S2S V2 will be the only end point supported.

Reminder of Upcoming Changes


AFFECTED USERS CHANGE DESCRIPTIONEffective Date: April 1, 2016Applicants, Applicant S2S

Grants.gov URL Redirect Support• Grants.gov will no longer provide URL redirects for outdated Grants.gov pages.• The old Training (AT07) URLs will no longer be rerouted to the new URLs.• For more information, please visit the Grants.gov Notices page.http://www.grants.gov/web/grants/outreach/grants‐gov‐notices.html

• Please check the Grants.gov URLs in your systems, websites, and documentation to ensure they are up‐to‐date.

• The following link provide a list of old Grants.gov links that are currently supported by URL redirects and the new location of the related information. The URL redirects will no longer be supported as of April 1, 2016.http://www.grants.gov/web/grants/outreach/grants‐gov‐notices/url‐redirect‐support.html

QUESTIONS & ANSWERS
