A Documentation(1)

8/3/2019 A Documentation(1)

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SCHOOL MANAGEMENT SYSTEM

Spiral 2.0 integrates a range of customizable features into one versatile software suitedelivered through a state-of-the-art Webtop interface and designed to meet the demands

of all members of a schools community.

For Students

Leverage the younger generations love of new technology and keep them moreinterested and involved with their own education. We help students monitor their

progress, stay organized, track assignments, and access class resources. Communication

options with teachers and other students are expanded through class blogs and discussion

groups.

For Parents

Educators agree that parental involvement is a vital factor in student success. We giveparents an easy way to be proactive in their childrens education and involved with the

school community. Parents can update their personal account, including contactinformation, and fill in permission slips and other forms online, relieving significant

management burdens for schools. They can sign up to volunteer for events, view their

childrens commitments and assignments, communicate with teachers, and receive

progress reports.

For Teachers

We make teachers lives simpler by automating routine tasks and give them powerful

tools to make the education process more engaging for students. Our electronicGradebook goes beyond the standard with a blog, discussion board, customizable quizgenerator, and the ability to create and track assignments online. Spiral simplifies and

encourages teachers communication with students and parents.

For Administrators

Spiral gives administrators unencumbered access to data in real time and simplifies its

management. We give users ways to self-manage their own data and tasks, which relievesthe burden on school administrators and IT personnel. From creating a conflict-free

schedule to generating report cards, Spiral eliminates redundant data entry and tasks by

automating and expediting normally arduous processesReport from

Process and publish professional report cards, progress reports, transcripts, honor

roll certificates, and awards.


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Support any combination of grading methods, including letter or number grading,

pass or fail, grade points, and class rank.

Customize grading periods and inform faculty of grading deadlines.

Enhance security: control access to sensitive grade information by determiningwho can view grades and specifying the grade level(s) to which each teacher has

access.

Automatically tally and insert attendance figures for every student

Records

Use student profiles to capture and display contacts and family information, as well as

other data tracked by the school.

Maintain organized historical records of students as all data is preserved for each

school year.Academic records include a students scholastic performance, attendance, and

disciplinary history. All information is updated in real time as new scores, attendance anddisciplinary events are created in different modules of the system.

Various reports may be generated in the Reports module using information managed

in Student Records

Introduction

School Management system offers functionalities that cover the entire range of School

activities. We believe that each School is unique in its requirements and priorities. Hence

our offering provides flexibility to the Schools, whether large or medium sized, to choosefrom various modules to match their specific needs. We also customize modules to suit

the School unique requirements.

Modularity

School Management systemis a comprehensive package that includes various moduleswhich cater to different functional areas of School institutions. The School Management

systemoffers you the flexibility to choose and implement only those modules which are

required for your institution.

User Friendliness

The School Management systemis extremely easy to use because of the extensive

assistance provided during any data entry operations. The package is menu-driven and

help is provided for screens. A comprehensive users manual, detailing different

procedures for various tasks, is also provided.

Graphical User Interface

School Management System 2


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A good GUI always sets one off on the right track, helping users navigate easily. The

easier it is to understand the greater is the chance that more people will feel comfortablewith it. School Management systemgraphical user interface enhances all the user friendly

features of the system. The point and click features of the mouse reduces excessive usage

of the keyboard, thus making most tasks easy-to-do and hassle free. This saves time andmakes information easy to store and easy to access when required.

Security

One of the major concerns of most School is confidentiality of reports and records.

Because of the sheer size and magnitude of students data, this is anything but an easy

task. School Management provides multiple levels of security in the software, so that datapertaining to various functions of the School remains confidential.

Records and information are protected against loss, destruction, tempering and

unauthorized access or use. Confidentiality, security and integrity of data and informationis thus maintained. Transmission of data and information is timely and accurate.

Benefits of School Management System

1. Streamlined operations.

The School Management systemprovides manifold benefits to Schools everywhere,

whether large or medium sized through maximized documentations and non duplication

of records in different departments. Basically it reduces paperwork.

2. Better administration control

Availability of timely and accurate information through automated access to updated

management information.

4. Optimized Examination Entry, students fees payment,.



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Login form

The system ensures that only authorized individuals gain access to the medical records.For a user to be authenticated to use the School management system, the user must login

with a valid username and password issued by the administrator. Enter a valid username

and a valid password on the interface shown on the diagram below, and then click onlogin to gain access to the School management system.

The connection button is used to make connections to the database that holds all the datafor the School. Click on the connection button to enter the server name that hosts thedatabase and the database name.



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System users

To get this interface click on Administration menu item on the main menu, then click onTeachers/user menu item.

This interface gives the provision for entering users that will be using the SchoolManagement system. The figure below shows a list of users who can now log into the

system.

Click on add button to add a new user, Change Passsword button to modify the details

for the user. Incase the user forget their password, the administrator can reset the old

password by click on Reset password. The administrator will then give the user a newpassword.



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System user Rights

The system resources are only accessible if the administrator has given the user the rightsto view a particular module. The diagram below shows the module used by the

administrator to give rights to the user.

Give a certain role to a user. Then click on save, to save the changes or cancel to quitwithout saving.



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Main Window Layout

This is the interface that connects to all other modules. The interface has a menu and a

toolbar (Shortcut bar), that connects to the module that you want. Click on the menu item

to gain access to the module that you want. The toolbar has short cuts buttons of

frequently accessed modules.



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System Configurations

To get this interface, click on Settings.

For the system to operate correctly, there are some initial settings that have to be entered.

These include:Class,Students and Fees cost heads



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Students Entry Module

This module is accessible during the registration of a Student. The module has thefollowing features:

Admisson Number is automatically assigned to a new student and you can see it

on Admission number label. Adding a new student.

View records where you can modify details on an existing student.

Delete a student incase it was a wrong entry

Book student for treatment.

Click on the add button to enter a new student to the School. Click on edit button, tomodify an existing students records. Click on delete to remove student from the

database.



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Assigning Subjects to Teachers

The system gives the provision for assigning subjects to teachers in various classes.

This is the window that is used for assigning subjects. It is displayed after clickingTeaching details then assign subjects. On this window you are just required to enter a

teacher with several subjects in a class but the system will not allow any duplication of

subjects.



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Marks Entry Module

This module provides entry of marks scored by students. Every teacher will be requiredto enter only classes that he/she teaches and after login to the system,the system will be

able to filter all that a certain teacher teaches.

After you enter the class id ,a teacher will be provided with a list of subjects that he/she

teaches in that class and the system will pick the first admission number from the classlist.

Then he/she will be required to select the subject type(assign,cat e.t.c), enter the total

score of the subject.After you enter marks scored,the system will automatically move to the next student

until it finishes with all the students.



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Processing of Marks

This interface is used by teachers to perform marks processing. This will help theteachers to scale down the marks to whatever totals they want.e.g if an exam was marked

to be out of 80 and you want to average it to out of 20,then this is where you perform that

task.

You can specify if you want to include a certain subject type or not.



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Fees structure Module

The module is used to add fees structure based on terms. The system will allow entry of

one cost head per each term.



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Fees Payment Module

This interface enables entering of fees payments.

-After you enter the students Admission Number (After selecting the term that he/she ismaking payment for),then the system will diplay all the cost heads that the student has

not paid for together with the required fees amount and the outstanding balance.

- The system will keep on checking you dont pay more than the required.



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Payment Receipt Report

After you click on save you will get the payment receipt.

If you click on view you will be able to print any past receipt numbers or fees balancesper student.



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Reports

This module is displayed when you click on reports.

You will be required to select reports from the report list.



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Report Forms



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Score Sheet Reports



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Fees Structure



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Marks Analysis Report


Documents

A Documentation(1)