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A Competitive RFP Process Can Put YOU in the Winner’s Circle!. University of Pittsburgh. Quick University Facts: 30,000 = students; 12,000 = faculty & staff 5 campuses; 80% at Pittsburgh campus Major Research institution State related Ranked 5 th in NIH Funding - PowerPoint PPT Presentation
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A Competitive RFP Process Can Put YOU
in the Winner’s Circle!
Quick University Facts:
30,000 = students; 12,000 = faculty & staff 5 campuses; 80% at Pittsburgh campus Major Research institution State related Ranked 5th in NIH Funding Annual budget = $1.9 billion Purchasing related:- Annual spend = $750 million- Decentralized purchasing- Over $5K comes to Purchasing - e-commerce via SciQuest, 7+ years - Currently replacing Oracle purchasing with
specialty forms - P-card for “emergency use”
University of Pittsburgh
Creating Excellent Contracts – It’s What We Do!
And It’s Not Always Easy….
Maximize Your Resources with E&I
Strategic Sourcing Committee
Strategic Sourcing Committee…
• Small, medium & large schools
• Each of the six regional districts represented
Mission: “Identify sourcing strategies and advocate collaborative business relationships that deliver maximum value to member institutions” Vision:
1) provide pro-active leadership in the endorsement and utilization of contracts
2) assist in new relationships with suppliers, members and member associations
3) validate and counsel sourcing opportunities
Strategy Teams
Facilities Team
University of Colorado
University of Maryland
University of Oklahoma
Texas A&M University
Texas Tech University
University of Wisconsin
Wor-Wic Community College
APPA
Technology Team
Boston University
California State University
College of the Holy Cross
George Mason University
Indiana University
Morehead State University
University of Nebraska
Olin College of Engineering
Scientific TeamAuburn University
California Institute of TechnologyUniversity of Kansas
University of Massachusetts Medical School
University of MichiganUniversity of Nebraska Medical Center
University of Notre DameUniversity of Pennsylvania
University of PittsburghRensselaer Polytechnic InstituteThe Scripps Research Institute
Washington University, St. LouisYeshiva University
RFP Teams
New E&I Contract Idea Generation
New Contract Ideas
E&I Members
E&I Employees
Market Research
E&I Members
• Strategic Sourcing Committee• Strategy Team Members•RFP Team Members
E&I Employees
•Contracts Department•Portfolio Support Executives•Member Relation Executives
Market Research
•Member Analysis•Competitor Analysis•Category/Industry Research
E&I Contract Development Process
Strategy Team Involvement
Ideas Generated
Market Research
SST/E&I Approval
RFP Process
Contract Rollout
Contract Utilization
Contract Develop
ment
New Contract
Ideas Generated
Strategy Team Involvement
Idea Generation
Market Research
Strategy Team Approval
RFP Process
Winter SSC
Meeting
Summer SSC Meeting
The Results
What’s in it for My Institution?
• Time and money savings• Access to excellent contracts• Ability to deploy our resources more strategically• Excellent benchmarking and comparison of contracts• Confidence to know the contracting process was comprehensive
What’s in it for Me?
E&I and Members Working Together to Achieve More
E&I and Members – Together the Sky’s the Limit!