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A centre of expertise in digital information management www.ukoln.ac.u k UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN, University of Bath, UK Associate Director, UK Digital Curation Centre Research Committee University of Bath, November 2008 This work is licensed under a Creative Commons Licence Attribution-ShareAlike 2.0

A centre of expertise in digital information management UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

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Page 1: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

UKOLN is supported by:

Dealing with the Data Cloud

Dr Liz Lyon, Director, UKOLN, University of Bath, UK

Associate Director, UK Digital Curation Centre

Research Committee University of Bath, November 2008

This work is licensed under a Creative Commons LicenceAttribution-ShareAlike 2.0

Page 2: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Themes1. Research in the Cloud :

a changing landscape

2. Institutions & Assets : emerging initiatives

3. Dealing with Data at Bath : Developing Curation & Preservation Strategies

Page 3: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Research in the Cloud

Wikiomics (Nature July 2008)

Page 4: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Cloud Content & Services

Page 5: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

OPEN CLOSED

“Continuum of Openness”

Page 6: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

What does the C21st researcher look like?• “From users to

choosers” (Yanosky)

• Pro-sumers (Toffler)

• Digital nomads

• Working on the Webtop

http://www.flickr.com/photos/shankrad/2905938179/

• Highly collaborative

• Multi-disciplinary

• Virtual team sciencehttp://www.flickr.com/photos/stormsriver/2286011597/

Page 7: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

• Link

• Tag

• Share

• Mash

• Integrate

• Aggregate

• Trade

What do users do in the Cloud?• Map

• Visualise

• Search

• Mine

• Model

• Simulate

• Game• Socialise

• Network

• Collaborate

• Tweet

• Blog

• Discuss

• Comment

• Rate

• Vote

• Recommend

Page 8: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Some issues for the Institution….

• What is the policy on open science?• Do your students / staff blog their results?• Should there be an institutional mandate for

deposit of research outputs in a repository? • Which outputs? • Do academic / research staff have the skills

to tag, blog, tweet etc. ?• How can social networking technologies

facilitate collaboration and interdisciplinary research?

Page 9: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Institutions and Assets

http://www.flickr.com/photos/mintchocicecream/7491707/

Page 10: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

State-of-the Nation Analysis

Research funder policies

Data centres and facilities

International comparators

Options analysis and appraisal

Baseline for Costs

Stakeholder analysis,

Success criteria

Emerging survey themes:

Advocacy, Co-ordination and information, Coherence, Data Depository, Skills and training, Seeding the Data Commons

Case studies: Bristol, Leeds, Leicester, Oxford

Page 11: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

http://www.flickr.com/photos/philipdunn/2424950499/

University of Oxford case study

37 interviews with researchers + Workshop

Report published July 2008

Page 12: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Background

A recommendation to JISC:

“JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections, awareness, policies and practice for data curation and preservation”

Liz Lyon, Dealing with Data: Roles, Rights, Responsibilities and Relationships, (2007)

Page 13: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Data Audit FrameworkLaunch: 1st October 2008 http://www.data-audit.eu/

Benefits:

Prioritisation of resources

Capacity development and planning

Efficiency savings – move data to more cost-effective storage

Manage risks associated with data loss

Realise value through improved access & re-use

Positioned as a self-audit tool

Scale: departments, institutions

Page 14: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Methodology

http://www.data-audit.eu/DAF_Methodology.pdf

Page 15: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

School of GeoSciences pilot audit

• A leading international centre for research • 80 academics, 70 research fellows, 130 PhD students• Annual research grant and contract income of £4-6M • Staff contribute to >1 of five Research Groups • Involvement in inter-University Research Consortia and Research Centres• 15Tb data on main server• Interviews with 35 staff• Create Inventory of 25 datasets and classify them• Assess most significant assets in detail, collect basic set of data elements based on

Dublin Core• Draft Report and Recommendations to the School of GeoSciences and to

Information Services

Page 16: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

GeoSciences pilot: lessons learned

• Little documentation / knowledge of what exists: “a nightmare”

• There are no standards in creating & managing data assets

• Variable openness of staff and their data• Ensure appropriate timing (avoid exams, field trips,

Boards…) and enough time• Get support from senior management (VP level)• Inventory as a representative sample

Page 17: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

GeoSciences pilot: some outcomes

• Preliminary but positive• Requirement for institution-wide data policy and

guidelines• Requirement for researcher training• Issues associated with data ownership: individual or

institution?• Training for auditors• Scaling up audits: 6 further data audits in process

(including Physics, Biol Sci., Education, History, Classics & Archaeology, Biomedical Sciences)

Page 18: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Some (more) issues for the Institution….

• What is the “state-of-the nation” for research data at Bath?

• Do academic / research staff have the skills to deal with their data ?

• Do they produce data management plans?• Do they deposit their data in an archive?• What data storage is available at Bath?• Should there be a DAF data audit?• Who should lead the work?

Page 19: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Dealing with Data at Bath

Page 20: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Data challenges?1. Understanding the risks, awareness2. Community consensus, advocacy3. Data management plans4. Appraisal: selection criteria5. Data documentation: metadata,

schema, semantics6. Data formats: applying standards7. Instrumentation: proprietary formats 8. Data provenance: authenticity9. Data citation & versions: persistent IDs 10. Data validation and reproducibility11. Data access: embargo policy12. Data linking: text, images, software

Page 21: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

UK Digital Curation Centre http://www.dcc.ac.uk/

• Policy & Advocacy: briefing papers, curation manual • Audit & Certification: DRAMBORA • Community Development: 2nd Research Data Forum

November 26-27 Manchester• Training and skills: workshops, “summer school”

Curation 101, February 2009 tbc• Research: database archiving• Dissemination: International Conference, e-journal

IJDC

Page 22: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

http://www.dcc.ac.uk/docs/publications/DCCLifecycle.pdf

Page 23: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

PoWR Handbook to download at

http://jiscpowr.jiscinvolve.org/handbook

Page 24: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Digital Preservation Policies Study

High-level pointers and guidance

Outline policy model/framework

Mappings to institutional strategies

ExemplarsReport October 2008

Page 25: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

And more issues for the Institution….• Should the University develop a Data

Preservation Strategy? Web archiving?• How does this relate to other strategies?• Should there be an overarching e-Strategy

addressing wider e-Infrastructure issues?• Who should lead / be responsible?• Should new academic staff induction include

data curation training? • Would a DCC Workshop be a good start to

raise awareness of the issues?• How should Research Committee engage?

Page 26: A centre of expertise in digital information management  UKOLN is supported by: Dealing with the Data Cloud Dr Liz Lyon, Director, UKOLN,

Thank you.

Slides will be available at :

http://www.ukoln.ac.uk/ukoln/staff/e.j.lyon/presentations.html