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a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Funded by:This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.
Digital Curation A life-cycle approach to managing and preserving digital information
Maureen Pennock
Digital Curation Centre
UKOLN, University of Bath
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Overview
• Introduction to digital curation• E-mails• Web Sites and web-based records• Databases• Suggestions• Questions
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Digital curation is…• … maintaining and adding value to a trusted
body of digital information for current and future use
• … the active management and appraisal of data over the life-cycle of digital materials
• … the key to reproducibility and re-use
• Digital curation enables us to regain control of distributed and shared digital assets
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Why?• Digital objects are at risk:
• Technology obsolescence• Fragility of digital media• Lack of good practice basics
• Enables us to manage objects and materials despite changes over time• To technology• To ownership• In usage
• For accountability, memory & re-use
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Archiving & Preserv-
ation
Transfer
Active Use
Appraisal &
Selection
Access & Re-use
Creation
The life-cycle model• Generic model• Takes control over the
records throughout lifetime• Meaningful chain of
custody• Requires compatibility of
different stages• Note that preservation
activities may be needed before archiving, depending on the retention period
Records
Disposal?
Disposal?
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Many types of digital resources
Digitised• Invoices• Contracts• Letters• Photographs• Historic documents• Audio-visual material• Microfilm
Born Digital• Images• E-Publications• E-mails• Web Sites (which will
invariably contain multi-media objects)
• Audio-visual material• Databases
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating E-mails: Why?• Inbox management• E-mails are records too• Legal requirements• Financial consequences• Historically and culturally valuable• Subject to technological obsolescence• More complex than people think
• It’s not just about e-mails
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating E-mails: Some issues• User engagement• Education and training
• Misconceptions concerning ‘ownership’
• Deletion versus destruction• Integrating e-mail management with
organisational records management• Consistency between IT and RM requirements• Preservation
• What to do about attachments?
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating Web Sites: Why?• Web sites can contain uniquely available informative
records and data• Users may act or take decisions based on this information,
with important consequences
• Records of business transactions• Accountability & transparency
• To funding bodies• To stakeholders• For legal reasons
• Historical and culturally valuable
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating Web Sites: Some issues• Which do you want to curate:
• The Web Site?• Records hosted on the Web Site?
• Not all web site content is a unique record
• Day-to-day creation & management• Harvesting & collection• Plethora of file formats
• Conversion into non-proprietary formats without breaking links
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating Databases: Why?• Key technology for storage, organisation, and
interrogation of information• Mission critical stores of information
• Administrative• Research
• Valuable and dynamic records• Linkage infrastructure for other records• Accountability• Maximise investment in data & creation
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Curating Databases: Some issues• Database provenance and annotation• Preservation
• preserving past states of dynamic databases• Which elements to preserve?
• Data citation• Quality assurance
• Multiple users
• Linkage• Relationship with Web Sites
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Suggestions (1)• Establish a policy & a strategy• Create digital resources in a sustainable and
comprehensible manner• Provide training & education• Fully document all aspects of a resource
using metadata• The provenance & authenticity of the data
may need to be certifiable• Life-cycle management
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Suggestions (2)• Implement tools to support curation efforts• Select appropriate data and records for
longer-term preservation• Consider annotation to facilitate re-use of
some resource types• Plan preservation action to avoid the threat
and risks of technological obsolescence• Collaborate and communicate with
comparable organisations
a centre of expertise in data curation and preservation
MIS Seminar :: University of Edinburgh :: 2 October 2006
Thank You
Questions?
Maureen [email protected]
Join the DCC Associates Network at http://www.dcc.ac.uk (it’s free!)