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Process Map
Overview AA. Capital Planning and Prioritisation
N/A N/A
Process DescriptionThis process represents the Planning and Prioritisation area within the Strategic Asset Management Framework.
Each chevron represents a block in the SAMF diagram above. Blocks underneath the chevrons are sub-processes within the main process in the area.
Framework Mapping(Star indicates process location)
Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
AALong-term Conceptual Asset
Management Plan
AA-010Long-term Conceptual
Plan
ABMedium-term Programme
Level Asset Management Plan
AB-010Medium-term
Programme Level Plan
ACShort-term Project Level Asset
Management Plan
AC-010Short-term Project
Level Plan
Process Map
Process DescriptionThis process relates to the development of new concepts, as well as the review of existing concepts. It should be conducted in 3- to 5-year intervals. Generally, the timeframe of the concepts identified should be such that the expected starting date is around 20 years from the current date. Consultation with external stakeholders is important.
Concepts should be identified in alignment with the strategic direction of the University. No financial information is recorded for concepts due to the low level of forecasting reliability.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
NO
YES
Ext
erna
l Sta
keho
lder
sO
wne
r / P
lann
er /
F&S
App
rove
r
Generation of projected needs
Perform current- and desired-state
analysis
Develop an initial concept Feasibility
paper
Update long term conceptual AMP
Perform strategic Assessment
3-5 Yearly review
Review concepts for approval to include
on Long-term Conceptual Plan
Approval to include on plan?
Start
DB-010 Medium-term
Programme Level Plan
Macro economic, external stakeholders input.
Long-term Conceptual Plan
Feasibility Assessment
Long-term Conceptual Plan AA-010A. Capital Planning and Prioritisation
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process relates to the refinement of existing concepts as well as the identification of new programmes of work. The process should be conducted annually. The timeframe of the identified programmes should be such that the expected starting date is around 10 years from the current date. Consultation with internal stakeholders is important at this level.
Programmes should be identified in alignment with the strategic direction of the University. Financial information could be recorded at this stage, but would rely heavily on estimates.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Ow
ner /
Pla
nner
App
rove
rIn
tern
al S
take
hold
ers
Perform Needs Assessment
Generate list of Programmes /
Initiatives / Portfolios
Rate and prioritise list of Programmes
Approve Medium-term Programme
Level Plan
Create Final Medium-term
Programme Level Plan
Annual Review
DC-010 Short-term Project Level Plan
DA-010 Long-term Conceptual Plan
RULE: Long Term University Plan approved
Information: Needs Assessment
Information: Risk & Prioristisation Tool
Medium-term Programme Level Plan AB-010A. Capital Planning and Prioritisation
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process relates to the refinement of existing programmes as well as the identification of new projects. The process should be conducted annually. The timeframe of the projects identified should be such that the expected starting date is less than 5 years from the current date. Both internal and external stakeholders are important. Detailed financial planning and prioritisation activities are conducted.
Projects should be identified and reviewed in alignment with the strategic direction of the University. Detailed financial information should be recorded if required.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Ow
ner /
Pla
nner
App
rove
r
Complete Conceptual Feasibility
AssessmentUpdate Short-term Project Level Plan
Review Existing Programme Plan
Receive approved ad hoc Requests
Perform Gap Analysis
Approve Short-term Project Level Plan
Move to Detailed Planning if applicable
Annual Review Process
Medium-term Programme Level Plan
Stop
Short-Term Plan to be reviewed to ensure alignment with Mid-Term Plan. This review cycle should be completed every 12
months
These steps to occur concurrently
Business Case Short-term Project Level Plan
Information: Approved Ad Hoc Project Requests
Information: Long Term Plan satisfied
Short-term Project Level Plan AC-010A. Capital Planning and Prioritisation
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the Capital Expansion and Improvement area within the Strategic Asset Management Framework.
Each chevron represents a block in the SAMF diagram above. Blocks underneath the chevrons are sub-processes within the main process in the area.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
BAConsult with Stakeholders
to Determine Capital Requirements
BA-010Capital Requirements
Analysis
BBPerform Feasibility
Assessment and develop Business Case
BB-010Feasibility Assessment
& Business Case Development
BCPrioritise projects and seek funding approval
BC-010Review and
prioritisation of submitted cases
BC-020Capital Funding Review process
BDEnter delivery phase and
account for capital revenue
BD-010Project Definition
BD-020Project Delivery
BD-030Capital Expenditure
Control
BEMonitor and review
performance
BE-010Performance
Management and Review
Overview BB. Capital Expansion and Improvement
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process involves the creation / collection of projects from the various stakeholders within the University.
After projects have been identified through communication with Faculty and Service Heads, a small area of the Business Case template is populated with the project details.
If required, the detailed Business Case phase is entered, otherwise the project could be rejected or delivered straight away, depending on the outcome of the Assessment.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess StartNO
YES
YES
YES
NO
NO
NO
YES
Pla
nnin
g M
anag
er
App
rove
rFa
culty
/ S
ervi
ce H
ead
Conduct meeting to determine
capital expansion requirements
Complete required section
of Business Case
Review for high level Feasibility and service delivery requirements
Receive rejected Business Case
Arrange periodic planning meeting
with Faculty / Service Head
Issue Updated Business Case
Identify and document capital
requirenments
Commit funding for detailed
Business Case development
Receive short-form Business
Case
Record Rejection in Asset
Management Plan (AMP)
Record status in Asset
Management plan
Approve project for capital
funding review phase
Receive approved Business Case
template and submit for prioritisation
Record Statusin Asset
Management Plan
Is High Level Feasibility satisfied?
Are high-level strategic requirements met?
Does ad-hoc request for capital expansion exist?
Is a detailed Feasibility Assessment and
Business Case required?
Start
AB-010 Feasibility Assessment & Business Case
Development
AC-010 Review and prioritisation
of submitted cases
Template: Business
Case
Information: Service Level
Capital Requirements
Template:Business Case
Asset Management
Plan
Asset Management
Plan
Information: Strategic
Requirements Criteria
Template: Business Case
Asset Management
Plan
Process Name:SAMF Area:
Sub-Process Name:Consult with Stakeholders to Determine Capital Requirements BAB. Capital Expansion and Improvement
Capital Requirements Analysis BA-010Process Code:Sub-Process Code:
Process Map
Process DescriptionIf a project requires a detailed Feasibility Assessment and Business Case, this process is followed. It is possible for some projects to bypass this sub-process.
A Feasibility Assessment is performed. If a project is considered feasible, the detailed Business Case is then written.
Following processes are the prioritisation and approval of funding of submitted Business cases.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Ser
vice
/ Fa
culty
Hea
dD
eleg
ated
Res
ourc
eA
ppro
ver
Pla
nnin
g M
anag
er
Review Service Level Requirements
Terminate project and reflect in AMP
Review Approved Feasibility
Assessment
Plan and resource Feasibility
Assessment
Conduct Feasibility Assessment
Prepare Feasibility Assessment
Template
Review Feasibility Assessment
Receive rejected Feasibility
Assessment
Review Business Case Template
approved for Feasibility
Assessment
Write detailed Business Case
Submit Business Case for prioritisation
Combine Justification with Feasibility Assessment
Plan and resource Business Case development
Review Business Case for approval
Is the project feasible?
Business Case Approved?
BA-010 Capital Requirements
Analysis
BC-010 Review and prioritisation of
submitted cases
Asset Management
Plan
Template:Feasibility Assessment
Template: Business Case
Template:Feasibility
Assessment
Template: Business
Case
Template: Feasibility
Assessment
Template: Business
Case
YES
NO
NO
YES
Perform Feasibility Assessment & develop Business Case BBB. Capital Expansion and Improvement
Feasibility Assessment & Business Case Development BB-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process deals with prioritising submitted Business cases and submitting for funding approval.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Del
egat
ed A
utho
rity
Res
ourc
e
Business Case
received
Prioritise Proposed Capital Expansion or Improvement Projects
Update Asset Management Plan (AMP) with status
Confirm funding and cash flow requirements
Submit for Capital Funding Approval
BC-020 Capital Funding Review process
BB-010 Feasibility Assessment
& Business Case Development
BA-010 Capital
Requirements Analysis
Committees
Template: Business Case
Information: Prioritisation
Criteria
Asset Management
Plan
Prioritise projects and seek funding approval BCB. Capital Expansion and Improvement
Review and prioritisation of submitted cases BC-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the approval process for submitted Business cases. Approved project proceed to the project delivery phase.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
NO
YES
Del
egat
ed A
utho
rity
Com
mitt
ees
Plan
ning
Man
ager
Receive capital funding request
Review submission and Approve or
Reject
Terminate project and reflect in AMP
Receive Approved Budget Request
Reflect project status in AMP
Is funding approved?
BC-010 Review and
prioritisation of submitted cases
BD-010 Project
Definition
Template: Business
Case
Asset Management
Plan
Asset Management
Plan
Information: Budgetary
Process Criteria
Prioritise projects and seek funding approval BCB. Capital Expansion and Improvement
Capital Funding Review process BC-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the project definition phase of delivering the work.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Del
egat
ed A
utho
rity
Dev
elop
men
t Man
ager
App
rove
rP
lann
ing
Man
ager
Commit Resources and establish accountability
Communicate plans with stakeholders
Review Planning Documentation and Proceed with Project
Delivery
Develop Detailed Planning Documentation
Review and approve planning documentation
Reflect Status in AMP
Plan and resource definition phase
BC-020 Capital Funding Review process
BD-020 Project Delivery
Information: Accountabilities
Asset Management
Plan
Information: Detailed Planning Documentation
Enter delivery phase and account for capital revenue BDB. Capital Expansion and Improvement
Project Definition BD-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the project delivery phase of the project.
Capital expenditure review (Sub-process BD-030) is completed throughout the project delivery phase.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
YES
YES
Pro
ject
Man
ager
Del
egat
ed
Res
ourc
eA
ppro
ver
Fina
nce
Review established
delivery milestones
Review and communicate delegations
Perform delegated tasks
to achieve milestones
Authorise next delivery phase
Manage work
Reflect status in AMP
Capitalise completed
delivery
Reflect status in AMP
Approve delivery completion
status
Is milestone achieved?
Is the project finished?
BD-010 Project
Definition
BE-010 Performance Management
and Review
Information: Detailed Planning
Documentation
Asset Management
Plan
Information: Financial
Plan
Asset Management
Plan
+
Capital Expenditure Control Sub-Process
BD-030
NO
NO
Enter delivery phase and account for capital revenue BDB. Capital Expansion and Improvement
Project Delivery BD-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the capital expenditure review sub-process within the Project Delivery process, BD-020.
Financial information for the project is reviewed for exceptional variances and action taken to manage the budget. If a reforecast indicates that the financial outturn is expected to exceed the allocated funding, an exception report is distributed to the appropriate authority.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Fina
nce
Del
egat
ed re
sour
ce
Manage budget and/or adjust
financial out-turn
Identify the cause of exceptional
variance
Identify and report exceptional variances
Highlight outturn in AMP and report to
Executive
Does out-turn exceed available resources?
Start
End
This process is a sub-process
Information: Financial Plan /
Exception Report
Information: Project
Financials Asset Management
Plan
Information: Exception
Report
NO
YES
Enter delivery phase and account for capital revenue BDB. Capital Expansion and Improvement
Capital Expenditure Control BD-030Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThe process for monitoring and reviewing performance applies to the entire area of the SAMF and is a consistently applied conceptually throughout the execution of all stages.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
YESNO
Del
egat
ed re
sour
ceFi
nanc
e
Identify Performance Measures, Targets &
AccountabilitiesReview strategic
effectivenessMaintain financial
control
Track and record performance
Update AMP and Capitalise completed
project
Is delivery completed?Start
End
Information: Key Performance
Drivers and Metrics
Information: Key Performance
Drivers and Metrics
Information: Financial Plan /
Exception Reports
Information: Financial
Information
Asset Management
Plan
Monitor and review performance BEB. Capital Expansion and Improvement
Performance Management and Review BE-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the Maintenance Management area within the Strategic Asset Management Framework.
Each chevron represents a block in the SAMF diagram above. Blocks underneath the chevrons are sub-processes within the main process in the area.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
CADetermine Maintenance
Demand
CA-010Condition Monitoring
CA-020Strategic Maintenance
Review
CBPrioritise Maintenance Works against Budget
allocation
CB-010Determine
Maintenance Budget
CB-020Prioritise Maintenance
Projects against allocated funding
CCAssess and update
backlog in response to budget allocation
CC-010Information: Backlog Impact Assessment
CDDeliver Maintenance
Program and account for Maintenance Revenue
CD-010Develop proposed
Annual Maintenance Planning Program
CD-020Arrange provision of
Maintenance Services
CD-030Maintenance
Expenditure Control
CEMonitor and Review
Performance
CE-010Performance Management
Overview CC. Maintenance Management
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for performing condition monitoring activities.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Orig
inat
orR
esou
rce
Review Condition Audit database to ensure
integrity of data
Review outcomes from previous works programs
Undertake Condition Audit for current year
Issue Condition Based Reports to Strategic Maintenance Review
Start
CA-020 Strategic
Maintenance Review
Information: Annual
Desktop Review
Information: 3 yearly
Condition Audit
Information: Condition
Based Reports
Determine Maintenance Demand CAC. Maintenance Management
Condition Monitoring CA-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for performing strategic maintenance review and communicating with Finance.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Orig
inat
orR
esou
rce
Receive Condition Based Reports
Determine Maintenance Requirements with
Condition Standards
Assign priority weighting to Condition Audit
requirements
Develop Annual Works Program based on funding allocation
Pass Total Volume of Maintenance to
FINANCE
Submit to Finance for Project Coding
Review Short and Mid-Term Plans and identify
'big ticket' items
Determine Breakdown or Unplanned Requirements
Determine Staffing Requiremetns
Determine Planned, Preventative and
Routine Requirements
Update Asset Management Plan
(AMP)
Issue Maintenance Business Case
Update Maintenance Backlog
CA-010 Condition Monitoring
CB-010 Determine
Maintenance Budget
Information: Issue Notice of Funding
Grant
Asset Management
Plan
Template: Business
Case
Financial Review
Determine Maintenance Demand CAC. Maintenance Management
Strategic Maintenance Review CA-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for determining the allocated maintenance budget.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Fina
nce
Receive report on current Maintenance
Requirements
Perform Variance Analysis
Apply Appropriate Funding Model
Determine funding allocation (Award)
Issue Notice of Award to relevant
DepartmentCB-020 Prioritise
Maintenance Projects against allocated funding
CA-020 Strategic
Maintenance Review
Information: Capital Replacement
Valuation Report
Information: Internal
Budgetary Constraints
Information: Total Maintenance Liability Business
Case
Information: Issue notice of funding grant
Prioritise Maintenance Works against Budget allocation CBC. Maintenance Management
Determine Maintenance Budget CB-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for prioritising maintenance works against the allocated budget.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Mai
nten
ance
Pla
nnin
g R
esou
rce
Fina
nce
Review Annual Maintenance Requirements against budget
allocation
Receive Notice of Award
Establish / Finalise Annual
Maintenance Works Program
Update backlog with un-allocated
projects
Allocate staffing costs
Allocate funding for compliance related
projects
Allcoate funding for unplanned
maintenance
Prioritise program maintenance work
Project codes allocated by
Finance
CB-010 Determine
Maintenance Budget
Information: Allocated Budget
CC-010 Information:
Backlog Impact
Assessment
Prioritise Maintenance Works against Budget allocation CBC. Maintenance Management
Prioritise Maintenance Projects against allocated funding CB-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for performing the maintenance backlog impact Assessment.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Mai
nten
ance
Res
ourc
eFi
nanc
e
Assess backlog with strategic point of view
Develop short report on backlog
Actively communicate with Finance on report
findings
Report to relevant stakeholders (ie.
TEFMA)
Receive Backlog Report
CB-020 Prioritise Maintenance
Projects against allocated funding
CD-010 Develop proposed
Annual Maintenance Planning Program
Information: Findings
Information: Findings
Information: Backlog Report
Information: Backlog Report
Information: Backlog Report
Information: Backlog Report
Assess and update backlog in response to budget allocation CCC. Maintenance Management
Information: Backlog Impact Assessment CC-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for developing the proposed annual maintenance works program, based on the allocated funding..
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Mai
nten
ance
Res
ourc
eFi
nanc
e
Receive allocation of codes
Devlop CFS based on expected delivery time
Distribute Cash Flow plan to Finance
Distribute Maintenance codes Receive Cash Flow Plan
CC-010 Backlog Impact
Assessment
CD-020 Arrange provision
of Maintenance Services
Information: Project Codes from Finance
Information: Cash Flow Plan
Information: Cash Flow Plan
Information: Cash Flow Plan
Deliver Maintenance Program and account for Maintenance Revenue CDC. Maintenance Management
Develop proposed Annual Maintenance Planning Program CD-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the process for arranging provision of maintenance services.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Mai
nten
ance
Res
ourc
e
Procurement of goods and services
Perform maintenance
activitiesCD-030
Maintenance Expenditure
Control
CD-010 Develop proposed
Annual Maintenance Planning Program
Deliver Maintenance Program and account for Maintenance Revenue CDC. Maintenance Management
Arrange provision of Maintenance Services CD-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the maintenance expenditure control procedure.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Mai
nten
ance
Res
ourc
eFi
nanc
eC
ontro
lling
gro
up
TEAM level expenditure
reviewInvestigate major
variances
Manage issues and take action
Advise controlling group of
significant issues
Generate and distribute
Financial Reports
Receive notification of
significant issues
CD-020 Arrange provision of
Maintenance Services
Information: Finance Reports
CE-010 Performance Management
Deliver Maintenance Program and account for Maintenance Revenue CDC. Maintenance Management
Maintenance Expenditure Control CD-030Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is the maintenance performance management process.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Del
egat
ed re
sour
ceFi
nanc
e
Identify Performance Measures, Targets &
AccountabilitiesReview strategic
effectivenessMaintain financial
control
Track and record performance
Update AMP and Maintenance Works
Programme
Is delivery completed?CD-030 Maintenance Expenditure
Control
End
Information: Maintenance
Works Programme
Information: Key Performance
Drivers and MetricsInformation:
Key Performance Drivers and Metrics
Information: Financial Plan /
Exception Reports
Information: Financial Information
Asset Management
Plan
YESNO
Monitor and Review Performance CEC. Maintenance Management
Performance Management CE-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the Asset Retirement area within the Strategic Asset Management Framework.
Each chevron represents a block in the SAMF diagram above. Blocks underneath the chevrons are sub-processes within the main process in the area.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
DAIdentify assets for
retirement
DA-010Identify assets for
retirement
DA-020Economic and
Strategic Analysis
DBSeek approval to retire
assets
DB-010Approval for retirement
assets
DCManage retirement
process
DC-020Project Definition
DC-030Project Delivery
DC-040Retirement
expenditure control
DDRecord retirement
events
DD-010Record retirement
events
DEMonitor and review
performance
DE-010Performance
Management & Review
Overview DD. Asset Retirement
N/A N/AProcess Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the identification of assets for retirement. The process identifies retirement assets by way of routine performance review, as well as ad-hoc requests or events.
A clear link is established between this area of the SAMF and the Capital Expansion and Improvement area, since retirement of assets could trigger the acquisition of new ones.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Ass
et O
wne
r / F
inan
ceD
eleg
ated
Res
ourc
e
Identify retiring assets from performance
review
Develop Business CaseDocument assets in the
Asset Management Plan
Ad-hoc requirement for asset retirement
Is the asset being replaced by other, new asset(s)?
Start
DA-020 Economic and
Strategic Analysis
Information: University & Service
Level Asset Information
Template: Business Case
Information: Ad-hoc asset retirement
information
Asset Management Plan
Link with Capital Expansion and Improvement Process
NO
YES
Identify assets for retirement DAD. Asset Retirement
Identify assets for retirement DA-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process details the strategic and economic analysis that is performed as part of the asset retirement process. This information is required for the approval process that follows.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Del
egat
ed R
esou
rce
Review Asset Management Plan
for retirement assets
Perform strategic and economic
analysis
Update Business Case
Capital Expansion and Maintenance Management
Information
DA-010 Identify assets for retirement
DB-010 Approval for
retirement assets
Asset Management
Plan
Template: Business Case
Retirement Impact Assessment
Identify assets for retirement DAD. Asset Retirement
Economic and Strategic Analysis DA-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the approval process for retirement assets.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Rev
iew
erAp
prov
er
Review proposed retirements in Asset Management Plan
Reflect status in Asset Management
Plan
Review and approve asset retirement
Reflect status in Asset Management
Plan
Reflect Status in Asset Management
Plan
Should the proposal go to approval stage?
Is the asset approved for retirement?
DA-020 Economic and
Strategic Analysis
Expansion & Maintenance Information
DA-010 Identify assets for retirement
DC-020 Project
Definition
Asset Management
Plan
Asset Management
Plan
Information: Criteria for retirement
Asset Management
Plan
Asset Management
Plan
YES
NO
YES
NO
Seek approval to retire assets DBD. Asset Retirement
Approval for retirement assets DB-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the project definition phase of asset retirement.
Resources are established and committed, and plans are communicated to stakeholders.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Del
egat
ed A
utho
rity
Dev
elop
men
t Man
ager
App
rove
rFi
nanc
e
Commit Resources and
establish accountability
Communicate plans with
stakeholders
Review Planning Documentation
and Proceed with Delivery
Develop Planning Documentation
Review and approve planning
documentation
Reflect Status in Asset
Management Plan
Plan and resource definition phase
DB-010 Approval for
retirement assets Capital Expansion & Maintenance
Management Link
DC-030 Project Delivery
Information: Accountabilities
Asset Management
Plan
Information: Planning
Documentation
Manage retirement process DCD. Asset Retirement
Project Definition DC-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the project delivery phase of asset retirement.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
YES
YES
NO
Man
ager
Del
egat
ed R
esou
rce
App
rove
rFi
nanc
e
Review established delivery milestones
Review and communicate delegations
Perform delegated tasks to achieve
milestones
Authorise next delivery phase
Manage work
Reflect Status in Asset Management
Plan
Reflect status in Asset Management
Plan
Approve delivery completion status
Is milestone achieved?
Is the project finished?
DC-010 Project
Definition
DE-010 Performance Management
& Review
Information: Planning
documentation
Asset Management
Plan
Information: Asset
Register
+
Capital Expenditure ControlDC-030
+
DD-010 Record Retirement Events
NO
Manage retirement process DCD. Asset Retirement
Project Delivery DC-020Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis is a sub process of the Project Delivery process within the asset retirement area of the SAMF.
It represents the expenditure control that is to be exercised throughout the delivery phase.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
YES
Fina
nce
Del
egat
ed re
sour
ce
Control Costs and/or adjust financial
out-turn as required
Identify the cause of exceptional
variance
Identify and report exceptional variances
Highlight out-turn and report to Exec
Does out-turn exceed available resources?
Start
End
Information: Financial Plan /
Exception Report
Information: Project Financials
Asset Management
Plan
Information: Exception
Report
NO
Manage retirement process DCD. Asset Retirement
Retirement expenditure control DC-030Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the tracking and recording of retirement events n the Asset Management Plan.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
Fina
nce
Del
egat
ed R
esou
rce
Update Asset Management Plan
Track and record retirement events
Start
EndAsset Management
Plan
Record retirement events DDD. Asset Retirement
Record retirement events DD-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
Process DescriptionThis process represents the tracking and recording of retirement events n the Asset Management Plan.
Framework Mapping(Star indicates process location)
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start
YESNO
Del
egat
ed re
sour
ceFi
nanc
e
Identify Performance Measures, Targets &
Accountabilities
Review strategic effectiveness
Maintain financial and operational control
Track and record performance
Update Asset Management Plan
Is delivery completed?Start
End
Template: Business
CaseInformation:
Key Performance Drivers and Metrics
Information: Key Performance
Drivers and Metrics
Information: Financial Plan /
Exception Reports
Information: Financial Information
Asset Management
Plan
Monitor and review performance DED. Asset Retirement
Performance Management & Review DE-010Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Map
INSERT PROCESS NAME HERE PROCESS CODEINSERT TITLE HERE
INSERT SUB-PROCESS NAME HERE SUB-PROCESS CODE
Process DescriptionSample Description. Enter the description of the process on the page here.
This will make it easy for the user to interpret what they are looking at.
Framework Mapping(Star indicates process location)
Process Name: Process Code:SAMF Area:
Sub-Process Name: Sub-Process Code:
Process Step
Process End
Linked Process
Communication
Rule
Information or Template
Decision
Multiple Concurrent Process Steps
Maintenance Management Plan
Determine Maintenance
Demand
Asset Retirement Plan
Capital Expansion and Improvement
Plan
Assess and update backlog in
response to budget allocation
Identify Assets for retirement
Consult with stakeholders to
determine capital requirements
Prioritise Maintenance works
against budget allocation
Seek approval to retire Assets
Perform Feasibility Assessment and define Business
Case
Deliver maintenance program and account
for maintenance revenue
Manage retirement process
Prioritise projects and seek funding
approval
Monitor and review performance
Enter delivery phase and account for capital revenue
Account for retirement revenue
Monitor and review performance
Monitor and review performance
Compliance and Governance
Capital Planning and Prioritisation
LegendProcess Start