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MINUTES - TILLAMOOK COUNTY BOARD OF Cmili'USSIONERS MEETINGWednesday, August 24, 1983

COMMISSrONERS PRESENT: Carol Williams, ChairmanGerald A. Woodward,Vice-ChairmanF. E. Knight, Commissioner

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STAFF PRESENT: Lynn Rosik, County CounselRene Fletcher, Acting Recording Secretary

CALLED TO ORDER:' By Chairman Williams at 9: 15 a~rn.'" -,

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ITEM NO.2: CONSIDERATION OF MINUTES: Commissioner Knight'made amotion to approve the minutes of JYlarch 15, 22, 28, May 5" andJune 15, 1983 as ·corrected. The motion was' s~conded by CommissionerWoodward and i tcarried wi ththreeaye votes. -

Chairman Williams asked if it is necessary to approve the Proceed­ings. It was agreed tha-t it is not necessary. The RecordingSecretary has completed the typing of Proceedings for Narch, Apriland Nay, 1983.. ,,'

illTSCHEDULED, ITEM: "NO SMOKING" SIGNS: Ms. Rosik showed the IINoSmoking" signs that have been obtained and said tha-t she 'and PeteKoneke will distribute "them around the, Courtho1.l,se.

UNSCHEDULED ITEM: SETTING A DATE FOR COpy J.\'IACHINE PROPOS~~LS:.

Commissioner Woodward said there are to be four presentations ofcopy machines, allowing one-half hour for each. September 8, be­ginning at 9: 3'0 a.m. was se-tf!<8i.- the presentations. The firstpresentation ltlill be by Pitney-Bowes on a mail machine. The presen-·tations will be held in the Commissioners' Hearing Room.

UNSCHEDULED ITEM: COPY J.VL.~CHINE PAPER: Cormnissioner Woodward reported'that we have about one box of '8~ x 11 paper and about 13 boxes of8~ x14 paper.; It is necessary to order in 40-box loots to get areduced rate.' He commented that'we seem to be using a lot of p'aper.Chairman Williams said part of this was due to the budge"t beingreproduc'ed on ohe side only.. Cormnissioner Woodward said that thepaper to be purchased could be used with a new machine if we changedmachines. Commissioner Knight made a motio'n' -that ComluissionerWoodward be 'authorized to purchase copy machine paper at the bestprice he can find. The motion was seconded by Commissioner Woodwardand it carried with three aye votes.

UNSCHEDULED ITEM: LETTER FROM PATRICK DINAN: COlrunissioner Woodwardmentioned receivin9 a letter from Pat 'Dinan concerning a contractdispute with Mr. Musarucca on the L & E Apartments. Mr. Dinan isstarting a suit against Mr. Musarucca and Corrunissioner Woodward1,vonder~d what our response should be. Ms. Rosik said she wouldwri te a letter for ,the Commissioners I signatures ~,

UNSCHEDULED ITEM REGARDING CHILD SUPPORT'CALJJS:, Corrunissioner Wood- ,,0 'Ylard said that he and Commissioner knight are receiving numerous calls

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Page 2MINUTES - TILLAMOOK COUNTY BOARD OF COr~~ISSIONERS MEETINGWednesday, August 24, i983

from mothers who are unable to get child support from the DistrictAttorney's office. The District Attorney apparently is referring'the callers to the Commissioners because of his budget cuts. Com­missioner Woodward believesi t is necessary to find out if it ispossible to turn the cases back to the state and whether or not theDistrict Attorney is getting any money for child support purposes.Ms., Rosik said that Steve Simpson might be able to find the answerto that question. She' explained that the State assists peopl'e whoare on welfare but the County is expected to help others who askif they have a court order for child support. That is the purposeof our grant. .She emphasized that we should take, the name and

,address of callers, then write 'them a letter explaining the situa­tion (having a consistent explanation in each case), and try tohelp the people b~cause they cannot afford private attorneys. Shesaid there are two drawbacks to turning the cases over' to' the state;1) it would cost us money to ask them to do it because it is ourresponsibility, and 2) they may not do it because they 'may be under­staffed. Commissioners Woodward and~Knight have received callsfrom three different people. Ms. Rosik said it is a matter ofchoosing priorities in the District Attorney's office. His dutiesinclude criminal law, juvenile law"and child support enforcement.Child support may not be considered as serious as criminal law. Com­missioner Woodward asked Ms. Rosik to investigate the matter furtherand it will be put on the agenda for August 31.

ITEM NO.3: SECOND PUBLIC HEARING: TO AMEND TILLAMOOK COUNTYORDINANCE NO.9, Amendment to relate to the Issuance 'and Use 'ofHouse Numbers in Unincorporated Tillamook County: Lynda Willard,was present. Ms. Willard" referring to the Amendment as presenteQ.,,noted that there is an insert to be placed in 108.1 which does notappear on the printed copy before the Board. She has Inet with thefire chief and various emergency services people and the content ofthe changes to the amendment are a result of their recommendations.Section 107.3 stat'es that the Planning Department shall be re­sponsible for designating addresses on any new residential or com­mercial bUilding, mobile home placement, and recreation "vehicleplacement permits as they are issued and denoting said number on theappropriate house numbering map. Ms. Willard said this is basicallywhat is being done now.':

Section 2. 108.1 specifies how the property owner shall displaythe house numbers as assigned to him/her by the Tillamook CountyPlanning Department.: It also specifies the size of the numbers ,andin the event that the structure cannot be seen from the main namedroadway, the placement of an identification post with the housenumbers on it at the entrance of the unnamed roadway where it inter-sects with the main named road. '

The third paragraph of the draft of the Amendment is to be omitted.

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The Building ;I:nspector or Planning Department may' require largernumbers if they feel i't is necessary 'to do so. According to theUniform BUilding Code, the Building Inspector will not sign offon a final inspection. of the house until the house numbers appearon the house.

Section 108.2 states that if more than two residential or commercialbuildings,' mobi'le homes or recreation vehicles, or any combinationthereof, are located on an unnamed roadway, either private or public, ,prior to the 'third permit being issue'd, . the 'property owner shallhave the roadway named, in accordance with the Geographic Names Board,·Ordinance. After the roadway is named, new hquse numbers. will beassigned according to the House Numbering Grid System. Ms. Willardfeels this section is necessary because there are too many unnamedstreets. Chairman Williams gave' an example of about 7 propertyowners who live on an unnamed road and getthelr mail addressedto Sollie Smith Road. This ordinance will not affect these peoplebecause there'will not be any more houses built there •. However,Ms. Willard said that they may write to the. Board of County Com­missioners requesting that the road be named and it can be done. 'There was 'some discussion as to whether these people are actuallyon Old Jenkins 'Road. If so, Ms. Willard said she could ge't a signout there and have addresses issued on Old Jenkins Road. Chairmanv'ifilliams said she 'would talk to the people involved to find out if'they would like to have this change made. Ms. Willard said'·addressesactually 'are for locating you in case of emergency--it doesn't mat-ter "There you get your mai l.·~=':~:' .

Chairman Williams said this was a continuation of the second publichearing and asked Ms. Willard to bring the final form of the ordi­nance amendment to the meeting on September 7, 1983 at 9:30 a.m.Ms. Willard urged the Commis'sioners to think about '\-Thether they wantthis amendment to apply to structures for which permits havealready been issued.

ITEM NO.4: ·DISCUSSION OF LIBRARY HOURS:' Brenda.Woodroof·andJohn Coultas' were present. Ms. Woodroof expressed some' doubtthat this matter should be discussed at a public meeting becauseit involves changing library hours and working hours of employees.Chairman Williams said it should not be discussed at this meeting.The item was 'cancelled and was set to be dis cussed at an executive"session at 1: 30 p. m. today.

UNSCHEDULED ITEM REGARDING LOSS OF MONEY AT LIBRARY: ChairmanWilliams said that since the method set up by Steve Simpsonapparently did not prevent ·further loss, it is necessary to meetwith Mr.. Coultas and Mr. Simpson again next week. Mr. Coultassaid the amount of the recent loss was $28.00. Next week therewill be a meeting to set up a numbering system to eliminate thisproblem.

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ITEM NO.5: 'DISCUSSION OF RADIO TECHNICIAN POSITION, OFFICESPACE FOR TECHNICIAN AND CURRENT PERSONAL SERVICES CONTRACT:Brenda Woodroof and Tom Dye were present. Ms. Woodroof said thatmost of the equipment is owned by Ed Weston, such as the os cillo­scope which is expensive. Commissioner Williams said that oscillo­s copes need to be replaced regularly. Ms., Woodroof pointed outthat Mr. Weston and Neil McKie have a good working relationship,Mr. Weston has all the equipment at his ,house, and using his housefor a workshop is costly to him in terms of utilities--about $100a month. Chairman Williams pointed out that a new employee mayhave some of his own equipment but that the county would eventuallyhave to 'purchase s orne equipment. It was suggested that there might'be room at the Road Department Shop for the radio technician andhis equipment although there may be some electrical 'problems to be 'overcome at that location. MS~ Rosik said it would be better forthe radio equiprrient t'o be on coun'ty property in terms of insuranceand security. Lt. Dye said 'the equipment 'should be at 'a loc'ationwhere it could be 'accounted for.

Commissioner Knight suggested there should be'an inventory made atthe time of change-over with a new person. Chairman Williams saidthat Jon Oshel has room at the Road Shop for the equipment. Com­missioner Woodward s'aid that the paint shop should be relocatedbecause it 'is a fire hazard in its present location; the'n the radioequipment could be placed in the vacated paint shop~ Another sug­gestion was to 'consider buying a used mobile home and putting iton a corner of the shop property which would be cheaper than'con­structing a new building.

Ms. Rosik asked about the status of the Radio Technician position.Ms. Woodroof said that we are still getting applications, the posi~

tion is still open. Mr. McKie is very interested in the position-­he has been here three years, but he could not accept. the rate ofpay that is offered because it would be a decrease for him. Anyrate change would have to be negotiated with the Union because itis a union position. Commissioner Knight felt it would be ,best tohave the position on contract. Ms. Woodroof suggested it might be'satisfactory t'o continue the professional services contract withMr. McKie. Chairman Williams said it is nece'ssary to have an inven'­tory made and arrange with Mr. Oshel to have the equipment' moved tothe Road Department Shop.' Commissioner Woodward felt it would bi2,better to rent from Mr. Weston until the end of the budget year (sixmonths) and phase it out, then set up a place at the shop and budgetthe equipment we will need. The new employee would be working forthe county and not Mr. Weston. Lt. Dye agreed that a phaseout wouldbe advantageous; it should be methodical so there would be no errors.Commissioner Knight suggested having Mr. Weston present an inventoryof the .county property and what, he is willing to lease to the county.

Ms. Woodroof asked who \'!Quld be involvedin the decision-making for(~ filling the radio technician position. Commissioner Woodward said. )":~..-/

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Page 5MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGWednesday, August 24, 1983

he had thought of having Roger Lincoln sit in on the interviewsas a i:echnical person but found that. Mr. Weston woulq not be happywith that selection. Chairmap Williams felt that Mr. Lincoln wouldbe a satisfactory person to u$e. Mr. Weston had suggested thatsomeone from Afco serve as the technical person to sit in on theinterviews.

Commissioner Knight moved that we extend NeJ,l McKie's contract forthe month of September. It was, seconded by Commissioner Woodwardand carr.;ied with three aye votes. It,was agreed that Mr. Weston would

'be asked to attend the meeting on Aug~st 31 at which time matters ofinventory and space would be discussed with him. It will be put onthe, agenda for 9: 30 next week.,

ITEM NO.6: SIGNING,OF CERTIFICATES OF APPROPRIATION OF FUNDS FOREXTENSION SERVICE: ,Commissioner Woodward moved that the Certifica-tesof Appropriation of Funds be signed. The motion was seconded by Com­mis 13 ioner Knight and it carr.;ied with, three aye votes.

ITEM NO.7: CONSIDERATION OF ORDER IN THE MATTER OF DESIGNATINGTHE NEWSPAPER FOR PUBLISHING WARRANTS FOR COLLECTION OF DELINQUENTPERSONAL TAXES: Commissioner Knight moved that Order 0-83-90 ,designating newspaper (Headlight Herald) for publishing warrantsfor collection of delinquent personal,taxes be signed. ,CommissionerWoodward seconded the motion and it carried with three aye votes.Commissioner Knight asked if one paper is sufficient. Ms. Rosiksaid in most cases, one paper is,,'enough.

UNSCHEDULED ITEM: REGARDING APPROVAL OF APPLICATION FOR NOTARYCOMMISSION: Ms. Rosik requested that the Board approve Rene Fletcherapplying for a notary commission. Commissioner Knight moved thatMs. Fletcher be designated as a Notary Public for the Courthouseand the fee be pai¢!.. The motion was seconded by Commissioner Wood­ward and it carried with three aye votes.

ITEM NO.8:' REPORT REGARDING TILLAMOOK COUNTY OPERATIONS ANDMh~AGEMENT PLAN: Lt. Tom Dye was present. Lt. Dye said there hadbeen some questions raised at the Public Hearing concerning the

'Operations and Management Plan. He st.ated that the planning pro­cess is an ongoing thing.. He is proposing acommittee made up of '.the,Operations people, such as the Fire Chief and the Public Works

. Director, whi ch would review the natural hazards part of the planbefore winter. fulother group from the Executive Division--publicoffi<;::ials'such as mayors and,city administrators--will be briefedon their roles in the natural hazards and basic plan. Basically,cities should have their own plans and when they exhaust theirresources, they call upon the county .. A third group, is identifiedas people concerned about nuclear preparedness, and they wouldserve as a task force to examine that part of the plan. ' Lt. Dyeis suggesting that the portion on civil and political preparedness

'be taken out of the plan at this time. At, this point Commissioner

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Knight, who was not present at the hearing on August 10, asked whathad been the, objection to that part of the plan. Lt. Dye repliedthat he thought it is a ph;i.losophical issue. He though-t that somepeople object on the grounds that -the federal government has notbeen very thorough in their plans for nuclear war, as far as crisisrelocation and being a host county are concerned. He said we arenot only talking about nuclear but also crisis relocation in caseof earthquake or volcanic eruption. The philosophy presented bysome people at the hearing was that if you plan for a nuclear dis­aster it will, happen. Commissioner Woodward summed up'the ideaspresented at the hearing as, being that in the event ofa nuclearwar there would be no survivors, so why plan :Ear it. It would bepreferable to plan for not having a nuclear war. Lt. Dye expressedthe opinion that. there would be survivors. He feels it is apersonal survival issue and he objects to folks making provisionsfor his personal survival--it is a personal and individual de­cision. He does not want to make choices for people, but believeshis job is to give everyone an opportunity to make their own choices.Commissioner Knight asked if II they II 'think there will be advancewarning of a nuclear disaster•. Lt. Dye said they project that therewould be about five days from the time diplomatic relations startbreaking down.

Ms. Rosik said the task force idea sounds really good because itwould give the people. in Tillamook County a chance to discuss theissues and make a choice as tet:cwhether we should do the planning.·Chairman Williams presented the letters that require signatures bythe Board of Commissioners. A letter to Wehrman Consultant.s Associ­ates does not approve the plan, merely requests that copies of the'Tillamook County Emergency Operations and Management Plan be ordered'for review. Lt. Dye will then meet with the Operations group who willstudy their roles in the plan. The next group to meet would be thepublic officials so that they would know \"hat their part in the planis. Chairman Will~ams will contact the nine people on the groupnamed for a task force to see if they will serve for a specific ., ..period of time to discuss the civil and political emergencies partof the plan. (The copies being ordered·will include the completeplan.) Ms. Rosiksuggested that the task force be appointed byresolution of the Board after they have agreed to serve. Commis.sionerWoodward asked if the county would be providing staff support forthese meetings. Lt. Dye said we would provide support for the firsttwo groups, but· not the task force. The organization tha-t wrote theplan have no more responsibility after September 30, 1983. Ms.Rosik thought the Task Force would provide staff for taking their 'own minutes, the County might provide space.

Corrmtis.s'ioner Knight made a motion that the Board sign the letterto Wehrman Consultants Associates, Inc., authorizing them to,publishand send 40 copies of the Tillamook County Emergency Operations andManagement Plan to the County. The motion was seconded by Commissioner,Woodward and it carried \'lith three aye votes. Commissioner Woodward

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGv-lednes·day',.A.ugUElt 24, 1983

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made a motion that the Board sign the second letter to the Heads ofDesignated County Departments and Executive Heads of Cities, inform­ing them of the p·lan and directing them to study the plan and beprepared to discharge their emergency responsibilities~ The motionwas seconded by Commissioner Knight and it carried with three ayevotes.

ITEM NO.9: PUBLIC HEARING: ANNEXATION TO CLOVERDALE SANITARYDISTRICT: Ms. Rosik suggested that if there is no testimony orpetitions for an election, that a motion be made to sign the orderin the matt·er of the annexation of the KC\valski. property to theCloverdale Sanitary District. Commis·sioner Woodward made a moti.onto sign the Order for annexation of the Mike Kowalski property tothe Cloverdale Sanitary District. The motion was seconded by Com­missioner Knight and it carried by three aye votes.

ITEM NO. 10: CONTRACT REVIEW BOARD: CONSIDERATION OF FINANCINGAGREEMENT WITH A. G. EDWARDS AND SONS, INC. FOR JAIL REMODEL:Ms. Rosik announced. that the Commissioners were now meeting as aContract Review· Board. Steve Simpson was present at .this time.Ms. Rosik said it is nearing time for signatures on the contractwith the various parties to the financing agreement. The partiesare A. G. Edwards & Sons, Inc., First Interstate Bank, and theCounty. This should be done in about a week. The Bond Councilrecommended. that we review the contract to borrow the money--thefinance agreement. Ms. Rosik explained that the contract isexempt from bidding requireme~ts underOrdiance.lO, Sec. 3(9).

. This exempts "contracts for the purpose of investment of publicfunds or the borrowing of funds." It is·a little more complicated·than a straight loan procedure because of laws. She said next weekshe and Steve Simpson will go over with the Board all the documentsto be adopted. Mr. Simpson added that he agreed that the contractdoes fall under the category of exemption as outlined in Ordinance10. He said that the certificates of participation which we arein essence selling and the funds that we are in essence borrowingare tax-exempt securities.· . Under state ·la1,v it is a· lease-typeagreement.· Ms. Rosik added that the" County is not allowed 'to "go· "..,into debt so we are leasing for five years.

Commissioner Knight made a motion that the jail financing contracts,which are now under consideration, be considered exempt from therequirements of the Contract Review Board Ordiriance No. 10, Sec­tion 3(9). The motion was· seconded by Commissioner Woodward and itcarried with three aye votes.

That concluded the meeting of the Contract Review· Board~

Mr. Simpson said he is trying to arrange for signing of the docu­ments on September 8. The signii1g does not have to be done at oneplace, but can be done at different offices.

MINUTES -TILLAMOOK COUNT¥- BOARD Of COMMISSIQNERS MEETINGWednesday, August 24~ 1983

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UNSCHEDULED ITEM REGARDING EXTENSION SERVICE BUDGET: ChairmanWilliams said that the Board signed a document s,aying the County,does'riot provide any money to the Extension Service when in factit does provide the building and utilities/and custodial service.Mr. Simpson said the County pays $'18, 000 a year for the building andis reimbursed $794.00 a month. Chairman Williams recornrnendeq thatnext year the budget show the contribution of the County to theExtension S~rvice.

, UNSCHEDULED ITEM REGARDING COURTHOUSE HOURS: Chairman Williamssaid she had a note from Circuit Court Judge Delbert Mayer to theeffect that the' pUblic iscomin'g into their offices complainingabout the Courthouse hour's. He sugges'ted "that the Justice Courtsign be enlargeo, and use the words "Traffic Court" so that the'public will know that is the Traffic Court location. They are keep­ing their door 'closed now which helps. Commissioner Woodward vol­unteered to enlist, Pete Koneke ,to, correct the sign.

UNSCHEDULED 'ITEM REGARDING ESTABLISHING FBES FOR SERVICES: Com-, missioner Woodward mentioned a call from a' man interested in'establishing'a.monthly payment system for mobile home placementpermits and feasibility studies. It was the consensus of opinion.that the Board did not want tobe involved in a financing service.

ITEM NO. 'II: Mr~ Close did nq:l:",have the' necessary papers with himfor Item No. lIon the Agenda. He left to get the papers and theBoard continued with the next item.

ITErvI NO. 12: REGARDING EROSION PROBLEM IN rETARTS~ Ca.ncelled~

ITEM NO. 13: MISCELLANEOUS ROAD MATTERS: John Oshel and Steve:Simpson' were present ..

Line 'Items in BUdget: ' Mr. ·Oshel referred to his memo of August. 12concerning line item expenditures. Be explained that most of hisline items are budgeted quite tightly, but in some there is a buffer.He is within the budget overall but a particular line item maybe'over. Mr. Simpson said that the general budget is according to

,departments and as lon'gas the personal services item is not ex­ceeded there is no problem. In the Road Department the budget isaccording to categories. Mr. Oshel was concerned because a memo

. from the Commissioners requested that it is necessary to reporteach time the department goes over on a'line item. Chairman Williamssaid tha't Mr. Oshel should not have been included in the memo. ·Ms.Rosik suggested writirig a special memo for Mr. Oshel to fit hissituation. She and Mr. Simpson will write the memo.

Bailey Bridge: Mr. Oshel reported that' they are still working atthe Cloverdale Bridge _ The bridge is out of the water,' CloverdaleHigh School will be available for the National Guard at night, andthey are well on traCk. Commissioner Woodward asked about the con­di tion of the cross timbers from the old bridge. 'Mr. Oshel sai,d

MINUTES - TILLAMOOK COUNTY BOARD OF COf{tMISSTONERS MEETINGWednesday, August 24, 1983

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they could salvage some bits and pieces, but nothing could be usedin the new bridge. Some can be used for odd jobs. The situationof the' inoperable 'tcat" at the landfill a ''leek ago '\-vas discussed.Mr. Oshel is checking to find out the cause for this and will takeappropria'te action. He is considering getting a pedestrian bridgeinstalled for next summer. He '\-vas considering getting the Netartsboat dock for that purpose. Commissioner Knight suggested con­tacting the National Guard to, see .if they have any floating pontoonbridges available. Mr. Oshel said he had inquired' and the ans'werwas. negative.

Johnson Bridge:been awarded.

Mr •. Oshel reported the Johnson Bridge contract has!

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,ITEM NO .14: CONSIDERATION OF FEE FOR PETITION FOR ROAD VACATIONOF GRANT ROAD: This is in reference toa reques't by Mrs. Unemotofor vaca'tion of Grant Avenue s01.l'th 'of Bar View. By public hearingprocess the matter can be resolved. ,There is no problem in assign­ing the whole road to her in the process of the vacation order.The only question is whether the Board would like her to file the

. petition with a $600 payment or would 'they prefer to do somethingelse by virtue of the fact that· Mr. 'Oshel mistakenly told Mrs.Unemoto th~ fee is $100 instead of $600. Mr. Oshel pointed out thatthe road was part of Mrs. Unemoto' s plat "'Then her lot was formed.Ms. Rosik emphasized that a road vacation is done for a fee, not~ pricer and the fee is $600.

Chairman Williams stated that Ms. Unemoto should pay the goingprice even though Mr. Oshel was not aware of the going price whenhe wrote to her. Commissioner Knight agreed to write ,a letter toMrs. Unemotoinforming her of the Board's decision.

UNSCHEDULED ITEM REGARDING CAPE KI'VILl\NDA BOAT RAMP: ChairmanWilliams said Mr.' Cruse is presently checking the situation of

.dories coming off the ramp at Cape Khlanda. The dories are gettingstuck. Commissioner 'YJood,,,,a:r:d had informed Chairman v.Tilliams that. , 'the ramp is the County's problem, but Paul Hanneman says the beachis the County's problem. Mr. Oshel said that what happens as theboats come off the ramp changes from tide to tide. It was the con-'sensus of opinion that the boat ramp is not a Road Department re-'sponsibility. Chairman Williams asked that Mr. Oshel be present,to meet with Mr. Cruse upon his return. '

ITEM NO. 11: '.' REQUEST FOR BOARD OF COMMISSIONERS' ENFORCEMENT ORDER:Jim Close and Ernie Josi v-Tere present.' Ms. Rosik presented the Order'authorizing the weed inspector to ente~ land of four property ownersto destroy weeds. Commissioner Woodward made a motion to approveOrder 0-83-91 in the matter 'Of authorizing the Tillamook County WeedInspector to enter onto land to destroy or control noxious weeds.The motion was seconded by Commissioner Knight and it carried withthree aye votes. .

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Other properties where weeds· had 'already been controlled or neededwork were discussed. Mr. Close said letters are going· out tonumerous property. owners concerning the weeds.

Mr. Josi reported on the Soil & Water Conservation District Directors f

meeting held on August 18th.' They approved Jim Pollard doing theirWeed Control work and that if he couldn't handle it, someone else. ,would be hired at the same. rate ofpay--$30 an hour for mowing a.nd$50 minimum. They will do no sprayihg. They will do some pulling,not paying over minimum wage. .

Chairman Williams· said that Duane Edwards had!suggested payingchildren a penny a pound to pull tansy and then having it weighedand burned. It was thought that wei:'ghing could be a problem.

Mr. Close asked if the matching funds. agreement had been sent toSalem. Chairman Williams told him to check with Sue Becraft.. .

Mr. Closle mentioned that a letter sent to Mr. Tag-hon regardingweed control had been· refused on ·two occasions. Ms. ~osik saidrvIr. Close should keep th,e le'tter as a part of the record.·

UNSCHEDULEO ITEM REGARDING AUDIT OF SWCD: il1r. Josi said they arerequired to have their books audited. This will cost from $4,000to $8,000 and he would appreciate the Board considering paying forthe audit. Cornmis$ioner Knigh;thsaidMr. Josi .,should check withMr. Simpson to see if he might be able to do it. Mr. Josi said.he·he.s alre'ady contracted with Whitman to do it but he could' cancelthat ifMr~ Simpson could do it.

UNSCHEDULED ITEM REGARDING COOPERATIVE EFFORTS BETWEEN TILLA.MOOKCOUNTY GENERAL HOSPITAL AND RINEHART rvIEMORIAL HOSPITAL: Stan Berryand Jerry Pogue were present. Chairman Williams asked about theproposed meeting'with the ·Board from Rinehart.Hospital. Mr. Berrysaid there would be a~·.meeting on September 7th or 8th and ~the announce­ments have'gon·e out •. He mentioned that the t\110 hospitals are con­sidering sharing services to save money for both organizafions,and that there was an artfcle· about it· in the Headlight Herald. He'feels that if the Board from Rinehart comes 'to ·their· meeting· andsees the facilities in Tillamook it will be helpful. Commissioner·Woodward mentioned that there was a meeting on Monday evening andsome resolutions were presented along the lines of sharing facilitiesin C'ase of an emergency. There seems to be a feeling in the com­muni ties that this would be possible . Mr. Berry said spreadingthe ICU costs over an extra patient or two per day is cheaper foreveryone. Commissioner Woodward said hospitals in this s'tate and~jashington are c·losing because of the costs .. It was agreed thatthe Rest Home should con'tinueand that if the two hospitals could'fork together it would be to everyone I s advantage. CommissionerKnight said perh'aps the Whee·ler Hosp·i tal could be a satellite to

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Tillamook such as St. Vincent's and Seaside~ Mr. Berry saidSeaside incidentally has a very small market in Tillamook County,about 5%. He said that an internist and a couple of familypractice physicians could keep bu~y at Rinehart and'specialistsfrom Tillamook could go to Rinehart periodically. Laundry, laband x-ray facilities could be combined.

,UNSCHEDULED I'rEM REGARDING HELTPORT DEDICATION: lVlr. Berry broughtup the subject of the heliport ,dedication which is s,cheduled forthe 22nd when Senator Hatfield could be present. Mr. Berry willbe out of town at a corporate meeting on that day. It was sug-

, gested that if Hatfield has not been con-tacted yet , it might bepossible to get Packwood or AUCoin. lVIr. Berry said he v1ill check,

,on the scheduling with Dqn Normile, contact person for Mark Hatfield.

ITEM NO. 15: CONSIDERATION OF AGREEMENT WITH TILLAMOOK COUNTYGENERAL HOSPITAL FOR DETOXIFICATION FACILITIES: Ms. ,Rosik told,of the work she and Mr. Berry and Jim Wagner had been doing withregard to handling the detoxification during the interim periodwhen the jail is not available. She summarized the agr~ement

being considered b,etween Tillamook County General Hospital and,the County. According to t,he statutes" police are supposed to take

,people who cannot care for themselves because of intoxi,cation toa treatment center. Since the County does not have a treatmentcenter, it has beep customary to use the j ail. The Hospi tal and

"the County have been considering the possibility of using theI'quiet room" at the hospital during the interim. If possible,of course, the person would be taken .home, but in the case of some-'one from out of town it is necessary to have a place for them tostay. The Sheriff's Department will make the decision as to whento put someone' in the facility a,nd when to release them. , Thehospital agrees to provide the locked, secure room and to monitorwith their television. The County will pay $5.00 an hour, and theagreement describes the terms of indenmification. In case the

, person becomes violent o~ ano.ther need arises for the room,,' the ,-',County would vacate the room.' It is a four-month 'agreement. 'Ms.Rosik said Mr. Berry has been'extremely cooperative in this matter.Mr. Berry said the Hospital Board has not approved the agreement asyet, but they are mee'ting at noon today. He also mentioned that hewould be in'terested in ext,ending this ,to the juvenile program.Chairman Williams said she would mention this to Ross Thomas andsee if he is interested.

Commissioner Woodward made a motion that the Board sign their por­tion of the Agreement with Tillamook County General Hospital forthe use of the quiet room as a detoxification facility. The motionwas seconded by Commissioner Knight and it passed with three ayevotes. It will be necessary for the Sheriff and the Hospital Ad­ministrator to sign the Agreement., ,

Chairman Williams recessed the meeting at 12:00 noon for lunch and'reconvened the ,meeting at 2:00 p.m.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGWednesday, August 24, 1983

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'I~,), ITEM NO. 16: CONTINUATION ,OF HEARING ON AMENDMENTS TO LAND USEORDINANCE AND ADOPTION'OF ORDINANCE A..MENDMENTS: (Previousmeetingis found on tape dated Augus,t 8.) Vic Affolter and Brian Gregorwere present. Les Fultz, Robert Rasmussen, and Patricia Rasmussen'were also present. Chairman Williams gave the rules governing thehearing. The staff will make the presentation of the Amendments.Five minutes will be alloweq for information concerning the h,earing.Then there will be time for questions and answers. Copies of theproposed AmeJ:?dmentto Plam1ing and Zoning Ordinance No~ 33 were dis­tributed including an attachment entitled "Explanation of ProposedChanges in Land Use Ordinance" which summarizes the changes., TheAmendment includes virtually all changes in upland zoning and up­land zones .', The Exhibits will be filed if the Ordinance is passed.

,Mr. Affolter reviewed the Amendment to Ordinance No. 33, notingthat public hearings had ,been conducted on June 22, July 12, July 19,July 25, August 1, and August 24, 1983. Section 1 identifies thezoning maps which are part of Land Use Ordinance No. 33. These mapsare amended as shown by Exhibit "A"'. The maps are amended as dis­cussed at the earlier hearings.

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Section 2 amends S~ction i.030(A) of Land Use Ordinance No. 33 asshown by -Exhibit "B". Exhibit "B" is a section on generally useddefinitions. One key change has been made since the last dis-,cussion. Campgrounds are ,a condi-tional use in EFU zone. Forinstance, a KOA campgroundwoBl:d be allowable if in an appropriatelocation. ,Under the campground definition" a developed campgroundwould be allowable within the Farm Zone (EFU Zone). It would bea local determination whether it would be appropriate in a farmzone. Mr. Affolter said he has enlarged the definition of "camp­ground" as follows: "a plot of ground upon which 40r more campsitesare established for occupancy by'camping units of the general publicas temporary living quarters for r.ecreation, educ'ationor- vacationpurposes. Such a facility may include a residential structure for'the operator. Accessory, uses that may be permitted include showers,'laundry, grocery, and recreational facllities that are designed for

,the primary purpose of serving the occupants of the campground."He defines "temporary" as up to 4 months. There is a distinctionbetween "campground" and "recreation vehicle park." A recreationvehicle park can be either temporary or permanent whereas the camp­ground \vill be temporary. This ,gives additional flexibility towhat is allowed in the Small Farm-20 zone. A follow-up of this willbe to establish some standards and criteria for campgrounds. Thesestandards will be included in the Ordinance in the future. '

Section 30f the Ordinance: ,Section 3.002 through 3.004 inclusiveare amended as shown by Exhibit "C".' Exhibit "c" shows all theamendments in these zones., There are significant changes in Farmzones and Rural Residential zones, most of which are changes toallow additional uses and flexibility. There may be some changesin SFW-20 zone in light of SB 23-7. "

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Section 4 is an ~mergency clause which will provide immediate effect~

This will benefit people who are waiting for these zone changes.

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MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGWednesday, August 24, 1983

Page 13

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There was seme discu~sion as tO,whether or not this was a public .hearing. The consensus was that it is a c()ntinuation of the adop­tion meeting on August 8, ·but that anyone who wishes t() speak, onthe subj ect may be heard today. Mr . Affolter stated that Mr. Ras-·,mussen has 60 acres adjacent to the golf course just south of Bay

. Ci ty. It "vas initially zoned Small Fa,rm::-10. Recently it. was de­cided to apply for Rural RFsidential. ,1000 Friends had.. some con­cern that the area was close enough to the growth area of Bay Citythat development in 2-acre lots might.preclude urban density in thefuture~ Mr. Affolter said he has talked to Lois Albright who rep~

. resents Mr .. Rasmussen and he believes they Will stay with the RuralResidential zoning which is. beneficial·to Hr. Rasmussen. ThePlanningDepartment would e~pect some help from Ms. Albright and Mr. RasmUssenin the "'lay of jus'l:ifica'l:ion in the event that any objections areraised with the state in the future. .

Mr. and Mrs. Rasmussem came to the' table at this time. Mr. Rasmussen. " .said his concern is that in the event he might have to sell someproperty in his retirement. years, the RR zoning. would permit himto do so. Mr. Affolter·' said this is the only area about which any.questions were raised. He wants to have an acceptable proposal tosubmi t to Salem so would like ::s·ome help 'from Mr. ·Rasmussen.' s att.orneyin meeting any objections of 1000 Friends. Chairman Williams saidthe plan will be reviewed at Salem in January and asked if Mr. Ras­mussen would be able to have Ms. Albright present at tha·t time.Mr. Affolter said he would talk to Ms. Albright and he believes aletter from her would be sufficient.

The tape was changed. at .this time and the recorder was off for aminute.

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Mr. Rasmussen promised to work with tl1e pianning Depart~eri.t and tohave·Ms. Albright give some support also. Chairman Williams saidthe meeting in Salem will be~nnounced in the paper and Mr. Rasmussenwill be notified.

Mr. Fultz came to the table at this time .. He said he does not takethe Headlight Herald and he was not aware of the public meetingsthat had been held in'this m~tter; he. thought this was a public'meeting. Chairman Williams assured him that this is being treatedas a public hearing. He feels it is too late now to· do anythingabout the zoning in the Neskowin area about which he is concernedalthough he does feel from the conversation he has just heard thatthere might be some minor changes made before the plan goes to LCDC.Mr. Affolter said they donlt plan to recoTIUnend any changes in thezoning at this point .. Mr. Fultz was invited to present his problem.He asked to use the map and Mf~ Gregor left to get the map.

Commissioner Knight asked Mr. Fultz how his property is presently

MINUTES - TILLAMOOK COUNTY BOARD OF CO~IISSIONERS MEETINGWednesday, August 24, 1983

P~ge 14

zoned. Mr. Fultz said he is satisfied with some of the zoning. Heis not pleased about the SFW-20. There is a sewer line by a 60:..,footroad which he put in and thIs area is zoned SFW-20. ' He does not be­lieve it is appropriate to have 'an expensive road on SFW-20 landwhich is zoned recreational land. His request is that the areabetween the two roads (one he put in and a logging road) be madeRR and the remainder· remain SFW-20. ,The area along the existinglogging road is at an elevation of about 50-100 feet, it has 'aview to the north and northwest from which.you can see the ocean.It is desirable land for development. Mr. Fultz said he had,toleave at this time. In answer to Commissioner Woodward's question,Mr. Fult'z said he had made this presentation qefore but not at apublic hearing in this matter. ;

After Mr~ Fult,iZ left,' ,Mr. Affolter said he wished Mr. Fultz hadraised., some oft:he questions:earlier at an appropriate time, but.that it is necessary to come to a point in the process where you

, must proceed. If there is good logic for developing a certainportion ultimately, it can be considered "dm'ln the road" bu·t hethinks, as they told the other people from Neskowin, that they havegone as far as they ,can at this time. He said that the road bordersSFW-20' land" but is not in it, so is not in itself a basis for com­mitment. ,The SFW-20 line is consistent. If Mr. Fultz had' raisedthe issue with good informa'tionback in May it might have beenpossibl.e .to look ,at it.,

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At this time Mr. Affolt'er presented a mat'ter to the Board aboutwhich he thought they should be informed. It concerns 100 acres ofland on a hill (Class 6 land);, it is not good agricultural'land or,commercial timberland and on that basis it is zoned residential.They had a tentative agreement that 1000 Friends would no·t object.John Detrick has some land ,in ·the area and says it should not havebeen zoned residential. Thomas owns about 60 acres, he sold 40 toMyers, leaving 20. This is an illegal partition. Mr. Affoltersaid he is drafting a letter to Thomas, with a copy to Myers, saying

, this was an illegal partition and no development will be allowedon either of, these parcels until that issue is resolved.' 'It will benecessary for parties to apply for a conditional use fora parcel ofless than 40 acres in a farm zone. This would probably be allowed,because it has development value and is basically still pastureland and it separates non-farm· land from farm land. Detrick checkedthis out and found it was illegal under our ordinance so it is im­perative to have the parties gothrollgh the proper procedure. 'Other­wise it could contaminate our presentation to LCDC. Mr •. Affolter ,said theY'willhave'to enforce the,ordinance if the'parties do notfollow the proper procedure. He added that he does not feel the 'hill land is resource land.·

Chairman'Williams asked for a motion to approve the amendment to theordinance.· COffil"nissioner Woodward made a motion to adopt the Amend­ment to Planning and Zoning Ordinance No. 33, and Declaring anEmergency. It was seconded by Commissioner Knight and carried \-;i ththree aye votes.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGWednesday, AU9ust 24, 1983

Page 15

Commissioner Knight suggested that it would simplify matters ifeach amendment had a number, such as Amendment No. 13 to OrdinanceNo. 33. Then each amendment could be pinpointed for easy reference.It was agreed that this would be helpful.

UNSCHEDULED ITEM: REGARDING WETLAND ISSUE: Mr. Affolter reportedthat he and Mr. Gregor explored with Doug Taylor of the OregonDepartment of Fish and Wildlife some land on Highway 53 that usedto belong to Mr. Knudson. They essentially have an agreement toreduce the significant wetland portion to the northern part of it.Forestry would be allowed on that portion.

UNSCHEDULED ITEM: REGARDING COASTAL RESORT ZONE: Mr. Affoltersaid he and Mr. Gregor had gone to Salem to discuss the coastalresort zone that they have been working on. They talked to' staffmembers from LCDC. The legislature did not act on a destinatiQnresort proposal this session. In the meantime, LCDC is operatingas if it were a policy paper although there are some key issuesthat are not resolved. Mr. Affolter feels that the County shouldtake the initiative in this. They met with a number of people,including Larry Derr, Jeff Tross, Bob Cortright and Kathy Handwerg,to discuss the draft of the Coastal Resort Overlay Zone. It wasnot a totally satisfying meeting and Mr. Affolter felt the statewas not being very flexible in what it is allowing the county todo. The staff report did not address the coastal resort issue withenough clarity. One of the questions raised is whether it is possibleto have a resort of less than 160 acres. Mr. Affolter thinks it isif it does not include a golf course. He feels the state has drawnits criteria so narrowly that there would not be a destination resortthat would qualify. He said that the attorney, Larry Derr, wasvery helpful and constructive. They are going to meet with Messrs.Derr and Tross again next week. They are considering two properties-­Castle's in Neskowin and the Beltz\Farm.

Chairman Williams asked if the Economic Development people commentedon the 160 acres. Mr. Affolter said their three members of thecommission signed off on the recommendation to the legislaturealong with the three LCDC members. The Legislature just didn't dealwith it. He believes it would be possible to get findings that wouldindicate that less than 160 acres would work. He also advised in­cluding this in the development area for Neskowin. The PlanningCommission will be meeting on this and will hear it on the fourthThursday in September and the Board will hear it in early October.The other alternative is to submit this destination resort proposalalong with our plan in October or wait to submit it later. He doesnot want to have any controversy or conflict surrounding it to en­cumber our position in January. Chairman Williams said it is animportant thing for this county. She suggested that Mr. Affolterask for Dick Pearson's assistance. He agreed to do that. ChairmanWilliams said this is a high priority matter and the Board needs tobe kept informed.

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MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS MEETINGWednesday, August 24, 1983

Chairman Williams adjourned the meeting at 3:10 p.m.

RESPECTFULLY SUBMITTED this J &tz day of September, 1983.

~(.1....

£.~ 1 __

APPROVED this,~1 day of September, 1983.

C~~Y\~rJ](/ :' ,----<O~carcrr---w-rrliams, Ch~irman

AB7YLfk~uJ..~Gerald A. Woodward, Vi~airman

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