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STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR

WAREHOUSING OPERATIONS 

TITLE : GOODS ISSUE PROCESS 

Reference No:. WH/SOP/08 Issue No:. 00

Revision No : 00 Effective Date: 01/01/2006Page 1 of 2

1. Subject : Material Issue Process.2. Purpose : To define the issue process of material from the warehouses.3. Terminology : As per SOP/WH/03.4. Responsibility : Warehouse Executive5. Flow Diagram :

Goods Issue Process

    F    i   n   a   n   c   e

    W   a   r   e    h   o   u   s   e

Start

Check for stock

Generates Sales Order 

Through system.

Picker pack the material as per normand paste the sales order no.& Party Name slip on to it & move it

to the dispatch area.

Takes the material to the scanningarea, if the material is specified to

capture ESN/Serial No..

Scan the material, if the material isspecified to capture ESN/Serial No.

Stock available

Stock not available

Takes print out of sales

order from the system

Process order once stock

available in w/h.

Receives Sales order 

alert through mail

from finance.

Picker picks the material

fromthe storage area.

Sends alert to the

warehouse through mail.

Provide ESN/Serial No. fileto the DEO for SAP Updation

DEO prepare Invoice throughsystem and handed the same to thewarehouse incharge for dispatch.

Warehouse Incharge will instruct the loader to movethe material from dispatch area to the loading bay &

takes the document to the security incharge.

Security Incharge enters the document details in theOutbound register after checking the physicalmaterial & instruct the loader to load the material in

the vehicle.

Loader moves the material fromdispatch area to the loading bay.

Loader loads the material in thevehicle.End

 

6. Procedure :

StepNo..

Description Performed bySystem /Manual

1 Trigger point for this process is Sales order / STO CFH & Team System

2Stock point receives alert through mail from finance withsales order no.

ExeSystem /Mail

3 Check sales order in the system. Sup System4 Check stock availability. Sup Manual

6Take print out of the sales order (WH/SOP/08/FMT/01) fromthe system.

DEO System

7 Picker picks the material from the storage area. Picker Manual

8Pickers takes the material to the scanning area, if thematerial is specified to capture ESN/Serial No.

Sup Manual

9WH supervisor scans the material, if the material isspecified to capture ESN/Serial No.

Sup Manual

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STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR

WAREHOUSING OPERATIONS 

TITLE : GOODS ISSUE PROCESS 

Reference No:. WH/SOP/08 Issue No:. 00

Revision No : 00 Effective Date: 01/01/2006Page 2 of 2

10 Provide ESN/Serial No. file to the DEO for SAP Updation Sup Excel File

11Picker pack the material as per norm and paste the salesorder no. & Party Name slip on to it & move it to thedispatch area.

Picker Manual

12DEO prepare Invoice (WH/SOP/08/FMT/02) through systemand hands the same to the warehouse executive for dispatch.

DEO System

13

Excecutive will instruct the loader to move the material fromdispatch area to the loading bay & takes the document tothe security incharge after entry in the material outwardregister (WH/SOP/08/FMT/03).

Exe Manual

14

Security Incharge enters the document details in theOutbound register (WH/SOP/08/FMT/04) after checking thephysical material & instruct the loader to load the material inthe vehicle.

WH Security Manual

15 Loader moves the material from dispatch area to theloading bay.

Picker Manual

16 WH Incharge calls the transp. & dispatch the material. Sup Manual

RECORDS

S. No. Records Stor LocationRetention

Period

1 Sales Order List (WH/SOP/08/FMT/01) WH 2 years

2 Invoice Copies / STN Copies (WH/SOP/08/FMT/02) WH 2 years

3 Material Outward Register (WH/SOP/07/FMT/03) WH 2 years

4 Security Gate outward register (WH/SOP/08/FMT/04) WH 2 years