96thAnnual Meeting of the - WordPress.com · replacement; the work started April 2015. •Council’s major expenditures were for the engagement work and governance audit. •External

96thAnnual

Meeting of the

Architectural

Institute of

British Columbia May 2, 2015

1.0 Welcome

2

Chair:

President Scott Kemp Architect AIBC

1.1 RAIC

3

Pierre Gallant Architect AIBC

1.2 New Member Welcome

4

Gordon Richards Architect AIBC


5

Intern Architect Program

Craig Abercrombie Michael Garforth Matthew R. Lahey

John H. Armitage Elizabeth J. Gruchala Otto M. Lejeune

James D. Brown David K. Guenter Michael J. Lemon

Kim Barnsley Lisa Hajer Judy Liu

Aiden Callison Andrea L. Hestvik Joshua S. Lunn

Stella Yi-Ling Chen Anna K. Hlynsky Tiphaine Maisonneuve-Le Brec

Maranatha G. Coulas Stanley Nai-Jun Hsu James B. D. Marrs

Collin Crabbe Hui Hu Heather Maxwell

David A. Cromp Chris Hunter Robert D. McGill

Piers Cunnington Christer B. Johansson Craig Mercs

Wilson A. Da Luz D’Arcy Jones Narjes Miri

Graham Elvidge Emily R. Kearns Jun Nan

Chris Forrest Loretta H. Kong Mohan K. Narasimha


6

Intern Architect Program Cont’d

Biljana Nikolic Paul R. Sukava James Wu

Peter B. Odegaard Robert Toth Zhigang (Felix) Xue

Samantha J. Patterson Arthur Tseng Vincent L. Yen

Lawrence I. Punsalan Sengsack Tsoi Wai Yip (Keith) Yeung

Martin Pykalo Linda Vakhrameeva Dominic Yu

Pirouzeh Razavi Venus Vane Patrick Yue

Kathleen M. Robertson Rajinder Warraich Yong (Paul) Zhang

Erica H. Sangster Craig West

Christopher J. T. Sklar Jacqueline Wiles

Robert G. Stacey Juliana Wong


7

Professional Mobility: Canadian Reciprocity

Corrado M. Agnello (Alberta) David Hilaire Clusiau (Ontario)

Gregory G. Alexander (Ontario) Michael David Coupland (Alberta)

Howard Backen (Alberta) Guy Laurence Cudlip (Ontario)

Michael Bacon (Alberta) Jean-Marc de Grandpré (Québec)

Vincent Beaudoin (Québec) Frank Di Roma (Ontario)

Jocelyne S. Belisle (Alberta) Jeremiah Jeffrey Edmonds (Ontario)

John Berg (Northwest Territories) Lawrence Esco (Ontario)

Shirley Blumberg (Ontario) S. Michael Evans (Alberta)

Marc Bois (Alberta) Derek Fleming (Ontario)

Evelyne Bouchard (Québec) Raimond K. Fung (Alberta)

Jay Spencer Boyce (Alberta) Peter Clark Garry (Alberta)

Robert M. J. Boyko (Ontario) Mobolanle O. George (Alberta)

Peter Douglas Bull (Alberta) James Gillam (Alberta)

Brett E. Cato (Saskatchewan) Gregory Carl Green (Ontario)

James Maurice Clark (Alberta) Harley Shale Grusko (Alberta)


8


Antoine Guy (Québec) Robert Ian Macdonald (Manitoba)

Michael J. Habel (Ontario) Jeffrey J. McCarthy (Ontario)

Siamak Hariri (Ontario) Marianne McKenna (Ontario)

George Michael Heinlein (Ontario) Piotr Mierski (Québec)

André Ibghy (Québec) J. David Miller (Ontario)

Nicholas A. Jay (Ontario) Robin A. Murphy (Saskatchewan)

Michael A. Koerner (Alberta) John Lewis Murray (Alberta)

Wade A. Kolody (Alberta) Christopher P. O’Reilly (Ontario)

Loren Kroeger (Alberta) Dmytriy Pereklita (Ontario)

Bruce Kuwabara (Ontario) David Pontarini (Ontario)

Cory Gene Leniuk (Alberta) Dionisios Psychas (Québec)

Blair Scott Leach, Sr. (Ontario) Nitasha Rajora (Ontario)

Alexi Lemay (Quebec) Kurt A. Rockstroh (Saskatchewan)


9


William Hingston Ross (Alberta) Ronald E. Vestri (Saskatchewan)

Brenda Ryan (Ontario) Domenico Virdo (Ontario)

Robert Sampson (Ontario) Nicholas E. Vlattas (Alberta)

John Bradley Schrock (Ontario) Sharon (Xue) Wang (Alberta)

Guela A. Solow-Ruda (Ontario) Spencer D. Warncke (Saskatchewan)

Amgad Alfons Rofaeil Soryal (Nfld and Labrador) John White (Ontario)

Katrina Faye Sutcliffe (Alberta) Gregory R. Wilson (Alberta)

Thomas Alan Usher (Ontario) Kent D. Woloschuk (Manitoba)

Lucie Vaillancourt (Québec) Jane Cady Wright (Alberta)


10

Professional Mobility: NCARB – CALA Mutual Recognition Agreement

Bruce R. Bonine (Oregon)

Douglas Gregory Cox (Tennessee)

Frederick J. Goglia (Illinois)

Jeffrey S. Kovel (Oregon)

Danny Lew (Illinois)

David D. Montalba (California)

Douglas E. Robidoux (California)

Cass C. Smith (California)

Allyn B. Stellmacher (Washington)

Gek Mei Tan (Washington)

Brad A. Walker (Colorado)

Michael A. Watts (Michigan)

Jan C. Willemse (Oregon)


11

AIBC BEFA Program

Alma Federizon

Cudjoe Kubuafor

Timothy J. McLennan

Tsvetanka Nedyalkova-Dimova

Homa Rameshg

Rong (Emma) Sun

CACB BEFA Program

Pablo Rojas

Jeff Xinjun Shen

Pin Wang


12

Reinstatement (previously registered as Architect AIBC)

Deanna Clarke

Calvin Coatsworth

Sylvia Fong

Leslie Gartner

Paul Grenier

Eric S. Lagerberg

Jacques LeBlanc

Neil McCarthy

Leanne Soligo

Brent Welty

Audience Response System

13

• Only voting members provided with a hand held

voting device, which replace the colour voting

cards

• Use these devices to enter voting response on a

motion – ‘in favour’ or ‘opposed’

• Motion will be presented on screen, followed by a

voting period

• Results will be displayed after the close of the

voting period

1.3 Quorum

14

2.0 Call to Order

15

In accordance with Bylaw 17 of the

Architectural Institute of British

Columbia

2.1 Close of Elections

16

2.1.1 Elected as members of the AIBC

Council by acclamation:

• Darryl Condon Architect AIBC

• Mona Jahedi Architect AIBC

• Catherine Nickerson Architect AIBC

• Sean Ruthen Architect AIBC

• David Yustin Architect AIBC

2.1 Close of Elections

17

2.1.2 Intern Architect Liaison to Council

2.2 Approval of Agenda

18

2.2 Motion: Shall the Annual

Meeting Agenda be approved?

19

2.3 Introductions

20

2.3.1 2014/15 AIBC Council

Vice-President

Darryl Condon Architect AIBC

Registrar

Karl Gustavson Architect AIBC

Treasurer

Danica Djurkovic Architect AIBC

2.3 Introductions

21


David Dove Architect AIBC

John Etcher Architect AIBC

Mona Jahedi Architect AIBC

Catherine Nickerson Architect AIBC

Gordon Richards Architect AIBC

Sean Ruthen Architect AIBC

2.3 Introductions

22


LG Appointees

S. Ross Rettie

Steven Simons

David Toole

Dr. Mark Zacharias

2.3 Introductions

23


UBC SALA

Chris Macdonald FRAIC

Liaisons to Council Wai Yan Leung Intern Architect AIBC

Michael Currie Architectural Technologist AIBC

2.3 Introductions

24

2.3.2 Staff

Mark Vernon CA, CPA (IL)

CEO (Executive Director)

Thomas Lutes Barrister & Solicitor

Deputy Executive Director and General Counsel

Grace Battiston

Director of Communications

Joan Hendriks Architect AIBC

Director of Registration & Licensing

Paul Becker Architect AIBC, P. Eng.

Director of Professional Services

2.3 Introductions

25

2.3.2 Staff

Maura Gatensby Architect AIBC

Practice Advisor

Karen Morris CPA, CGA

Manager of Finance and Administration

Lainie Shore

Staff Lawyer

Tracy Tough

Executive Coordinator

2.3 Introductions

26

2.3.2 Staff

Kim Underwood

Licensing Coordinator

Marguerite Wood

Accounting Assistant

Jackie Buchan

Illegal Practice, Professional Conduct and FOI

Officer

Belinda Chao

Admissions Coordinator

2.3 Introductions

27

2.3.2 Staff

Krista Stripnieks

Professional Development Coordinator

Caitlyn Jopp

Receptionist

Jennie Reckon, Tracy Wong and Mina Radivojevic

Communications team

2.3 Introductions

28

2.3.3 Guests

2.3 Introductions

29

2.3.4 Motions Review Committee

Walter Francl Architect AIBC

Brian G. Hart Architect AIBC

John McCormack Architect AIBC

Michelle Fenton Architect AIBC

2.3 Introductions

30

2.3.5 Parliamentarian

Eli Mina M.Sc., P.R.P

Professional Registered

Parliamentarian

2.4 Protocols for Annual Meeting

31

2.4 Motion: Shall the Annual Meeting

Protocols be adopted?

32

This motion requires a 2/3 majority to pass

3.0 Adoption of the Minutes

33

3.1 Minutes of 95th Annual Meeting

3.1 Motion: Shall the Minutes of the

2014 Annual Meeting be approved?

34

4.0 Recognition

35

4.1 Remembrance of those who have passed away

MEMBERS:

Peter G. Burgener

Fred Hollingsworth (Retired Architect AIBC – Honorary Member)

Henry Y. Mann

Eric Nicol (Honorary Member)

Thomas Sutherland

Catherine Chard Wisnicki (Retired Honorary Member)

ASSOCIATES:

James Coverdale (former Intern Architect)

Bonnie Maples (Retired Architect)

Bryan L. May (Retired Architect)

Stuart Piets (Retired Architect)

FORMER MEMBERS:

Joel Barrett

Albert Gerry

Robert F. Harrison

Vladimir Plavsic

5.0 Honorary Membership

36

• A nomination for BOGUE BABICKI

has been put forward by five members

in good standing

• Reviewed by the Recognition

Committee and approved by Council

5.0 Motion: WHEREAS BOGUE BABICKI has been

nominated as an Honorary Member of the Institute by five

members in good standing of the Architectural Institute of British

Columbia, in recognition of his outstanding contribution to the

built environment and the profession of architecture,

BE IT RESOLVED THAT the members of the Institute confer

BOGUE BABICKI as an Honorary Member in the

Architectural Institute of British Columbia.

37

This motion requires a 4/5 majority to pass

6.0 President’s Report

38

President’s Report Scott Kemp Architect AIBC

“Getting It Done”

6.0 President’s Report

39

6.1 Discussion

7.0 Financial Report

40

7.1 Filing of the Audited

Financial Statements


41

7.2 Appointment of the

Auditor

7.2 Motion: BE IT RESOLVED THAT Wolrige

Mahon LLP be appointed auditor for the Architectural

Institute of British Columbia for the fiscal year 2015.

42


43

7.3 Treasurer’s Report

7.0 Who is the Finance Committee?

44

Treasurer: Danica Djurkovic Architect AIBC, LEED AP

Members: Catherine Nickerson Architect AIBC, LEED AP

David Dove Architect AIBC, MRAIC, LEED AP BD+C

Ross Rettie P.Eng., FEC

Staff: 2014 Executive Director Michael Ernest Architect AIBC

2015 CEO/Executive Director Mark Vernon CA, CPA(IL)

Manager of Finance & Admin Karen Morris CPA, CGA

7.0 What does the Finance

Committee do?

45

Finance Committee Mandate:

“to conduct ongoing overview of all aspects of the

AIBC financial position and long term financial

strategies to ensure the institute’s financial health.”

7.0 Focus of work in 2014/2015?

46

• Monitoring AIBC overall financial health

• Review and update existing financial policies

• Monitor the approved 2014 budget

• Plan for the 2015 budget

• Monitor the audit of AIBC operations

• Membership engagement

• Risk assessment

• Long term planning

7.0 Financial Health Overview

47

• Continued good financial health in 2014/15

• Well positioned to implement strategic plan:

oOngoing membership engagement

oModernization of the Architects Act

oEnhancing diversity of our membership

oSupporting intern architects

oRaising public awareness about architecture

oImproving mobility and erasing boundaries

7.0 Financial Risk &

Fund Accounting

48

• 2013 Deloitte LLP financial risk assessment

• Reasonable surplus of funds as a result of:

o conservative budgeting

o consistent revenue

o strong fiscal management

o no material unexpected costs

• Best practice recommendation to establish

several reserve accounts.

7.0 What is Fund Accounting?

49

• Used by not-for-profit organizations and government

• Emphasizes accountability rather than profitability

• Expenditures can only be made if they meet the requirements and council approves it

• Funds replenished from operating surpluses up to the original amounts as per AIBC policies

• Benefit of having these funds:

o little to no impact on normal operations for unusual events

o members’ fees are unaffected

7.0 Financial Risk

50

7.0 Financial Audit

51

• Conducted by Wolrige Mahon LLP

• Draft Audit Report reviewed February 25, 2015

• Audit Report concluded:

o AIBC documentation is in order

o ongoing statements are of a good quality and

detail

• Finance Committee conclusions:

o the existing process is appropriate

o the existing external auditors provide good service

and value for money

7.0 2014 Results

52

• The AIBC continues to enjoy good

financial health (Healthy, but not Wealthy)

• The previously budgeted deficit turned

into a surplus

• The $262,000 surplus was used to

replenish the Contingency Reserve fund

7.0 Revenue highlights

53

7.0 Revenue highlights

54

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2010Actual

2011Actual

2012Actual

2013Actual

2014Actual

2015Budget

Annual Fee Revenues Distribution

Temporary licences

Firms

Architectural Technologists & InternArchitectural Technologists

Intern Architects

Retired Associates

Architects Annual Fees

7.0 2014 Expense highlights

55

Expenses:

• Strata fees were increased by 28% for roof

replacement; the work started April 2015.

• Council’s major expenditures were for the

engagement work and governance audit.

• External legal fees decreased in 2014 as the

consensual resolution process was introduced.

• ED transition costs are being charged to the

Contingency Reserve fund in 2014, 2015, and

2016.

7.0 2015 Budget

56

• Membership fees:

o not increased this year

o remain comparable to similar

professional organizations

• reserve funds in place

• “lean” budgeting approach

• appropriate cash flow and actuals

7.0 Financial Transparency

57

• Draft 2015 budget discussed with council

in two workshops prior to approval

• Plans for 2015 include:

o preliminary multi-year projections

o refinement of the intra-year

forecasting

7.0 Looking forward

58

• Ongoing membership engagement

• Architects Act renewal

• Enhanced communication and

transparency

• Public outreach

• Diverse membership

• Enhanced services to Intern Architects

• Improving mobility/erasing boundaries


59

7.4 Discussion

8.0 Registrar’s Report

60

ExAC and its effect on registration of interns:

• New Interns:

101 47 female (47%±) 54 male (54%±)

• Interns becoming Architects: 68 23 female (34%±) 45 male (66%±)

• Total Interns: 545 female (40%) male (60%)

• At 68 graduating per year it would take just over 8 years to make 545 architects

• Women as registered architects in the AIBC 16%

• A recent statistical analysis indicates that 2/3 of BC architects

are over 50 years old.

8.0 Registrar’s Report

61

8.1 Discussion

9.0 Council Initiatives

62

9.1 Introduction


63

9.2 Strategic Plan Update


64


Mandate, Vision, Values


65


Mandate:

The Architectural Institute of British

Columbia regulates the profession of

architecture on behalf of the public.


66


Vision:

Building public confidence and

excellence in architectural practice.


67


Values: • Inclusive - Providing equal opportunity, and supportive of

diversity

• Proactive – Providing collaborative and innovative leadership

• Open – Supporting responsibility, accountability and transparency

• Ethical – Behaving with integrity and professionalism

• Service Oriented – Providing responsive, resourceful and effective service


68

9.2 Strategic Plan Update Goals:

• Modernize the Regulatory Framework

• Vibrant Membership

• Regulatory Identity

• Public Interest Advocacy

• Institutional Excellence


69

9.3 Discussion


70

9.4 Strategic Engagement:

Public Outreach

Strategic Engagement: Public Outreach

71

• One of the key AIBC Council Initiatives planned for 2015-16 is

moving forward with a process to better define the Institute’s role

and initiatives related to building broad awareness of the role that

Architects play in creating the built environment.

• This initiative is one of the outcomes of the Engagement 2.0

process

Engagement 2.0 : Highlights

72

The Engagement 2.0 process provided the AIBC with valuable

feedback to help shape future initiatives. Highlights of this process

include:

• 29 engagement events with a total of 717 participants over 12

weeks from September to December 2014

• Three sections; About the AIBC, Act Review and Change and

Public Outreach and Advocacy

• 335 individuals participated

• 1182 Comments

Key findings included:

• Strong interest in all aspects of the AIBC’s advocacy role

• Strong support for the AIBC to continue to pursue minor changes

to the Architects Act

• Interest in the AIBC continuing to improve services to the

membership.

Engagement 2.0: Findings

73

AIBC Council reviewed the key findings and developed the following

action plan:

• Theme 1 The need to define the AIBC’s approach to Public

Outreach.

• Theme 2 Act Renewal

• Theme 3 Diverse Membership

• Operational issues

Engagement 2.0: Moving Forward

74


75

Action Plan

• Council Committee established March 2015

• Option investigation and development In process

• Targeting member consultation fall 2015

• Review cooperation with RAIC and others In process

• Report to Council with recommendations t.b.d.

• Report out to membership t.b.d.


76

Steering Committee Assignments

• Develop a process, including appropriate engagement, to provide clearer definition of the AIBC’s advocacy role, what can be done within it, and the best strategy for doing that;

• Develop and implement a strategy for a stronger and better defined working relationship with the RAIC; and

• Develop and implement communications and engagement activities that focus on increasing public understanding of architecture, what architects do, and the value they offer to society.


77

9.5 Discussion


78

9.6 Act Review Working

Group


79

9.7 Discussion


80

9.8 Diverse Membership

Working Group

Powered by

0 5 . 0 2 . 1 5 A G M

MONA JAHEDI Councilor / Chair

GORD RICHARDS Councilor

JOHN ETCHER Councilor

WAI YAN LEUNG Intern Architect Liaison

MELISSA HIGGS Associate at HCMA

CHRIS MACDONALD SALA Representative

JOAN HENDRIKS Director Registration & Licensing

MANDATE

Intern Architects becoming REGISTERED

VALUED VITAL DIVERSE AIBC membership

TO IDENTIFY BARRIERS TOWARDS

PROFESSIONAL REGISTRATION

TO DEVELOP RECOMMENDATIONS FOR

POSITIVE SUPPORT SYSTEMS

+

GOALS

2014 AGM

RECAP

ARCHITECTS GENDER SPLIT IN BC 86% 14%

2-15 YRS AS INTERNS PRIOR REGISTRATION

MEAN LENGTH OF

INTERNSHIP PRIOR

REGISTRATION 7YRS

1782

44 CURRENT

REGISTERED ARCHITECTS

NEW REGISTERED

ARCHITECTS

36

RETIRED

ARCHITECTS

CHANGE

Powered by

T h e D i ve rs e M e m b e rs h i p Survey • R e p o r t – J a n u a r y 2 0 1 5

TO UNDERSTAND THE PERCEPTIONS OF

Intern Architects

Registered Architects

Ultimately, to identify the obstacles and motivations

experienced on the path to registration

SU

RV

EY

P

UR

PO

SE

DMG Survey asked … INTERN ARCHITECTS (SOME KEY QUESTIONS)

“ How many years have you been an Intern Architect? ”

… what we learned

47%

IN

TE

RN

A

RC

HIT

EC

TS

LESS THAN

5 YEARS

16%

MORE THAN

10 YEARS

“ How many years will it take you to get registered? ”

IN

TE

RN

A

RC

HIT

EC

TS

61%

LESS THAN

5 YEARS

27%

BETWEEN

6-10 YEARS

… what we learned

GOT SIDE TRACKED

TOO DAUNTING

I don’t have TIME to study

“ What obstacles have you experienced along the way? ”

IN

TE

RN

A

RC

HIT

EC

TS

… what we learned

IN

TE

RN

A

RC

HIT

EC

TS

42%

CANNOT GET THE

NECESSARY EXPERIENCE

24%

DON’T SEE VALUE IN

REGISTRATION

… what we learned

Intern architects on average feel unsupported by their firms

“ What level of support does your firm offer? ”

IN

TE

RN

A

RC

HIT

EC

TS

54%

FINANCIAL SUPPORT

30%

ACKNOWLEDGEMENT OF

SUCCESS / FIRM MENTORSHIP

19%

DEDICATED

SUPPORT PERSON

“ What is the one thing your firm could do to make it

easier? ”

19%

ACCESS TO FULL RANGE OF

REQUIRED EXPERIENCE

15%

BETTER MENTORSHIP

AT THE FIRM LEVEL

15%

TO PAY FOR EXAMS

AND COURSES

IN

TE

RN

A

RC

HIT

EC

TS

DMG Survey asked … ARCHITECTS

(SOME KEY QUESTIONS)

“ How many years were you

an Intern before becoming registered? ”

AR

CH

IT

EC

TS

69%

2-5 YEARS

12%

10+ YEARS

76% of Architects were registered in less than 7 years

… what we learned

“ What motivated you to become registered? ”

AR

CH

IT

EC

TS

82%

of respondents noted

professional status

… what we learned

SUPPORT FIRM’S RESPONSE

INTERN’S RESPONSE

DISCREPANCY

DEDICATED PERSON FOR INTERN ARCHITECT TO TALK TO

40% 19% ± 21%

LIBRARY OF STUDY MATERIALS 54% 29% ± 25%

PAY FOR EXAMS 56% 39% ± 17%

PAY FOR TIME 59% 31% ± 28%

PAY FOR COURSES 61% 40% ± 21%

MENTORSHIP 69% 29% ± 40%

ACKNOWLEDGE ACCOMPLISHMENTS 72% 31% ± 41%

PAY REGISTRATION & ANNUAL FEE 74% 54% ± 20%

CO

MP

AR

IS

ON

… what we learned

SUPPORT FIRM’S RESPONSE

INTERN’S RESPONSE

DISCREPANCY

DEDICATED PERSON FOR INTERN ARCHITECT TO TALK TO

40% 19% ± 21%

LIBRARY OF STUDY MATERIALS 54% 29% ± 25%

PAY FOR EXAMS 56% 39% ± 17%

PAY FOR TIME 59% 31% ± 28%

PAY FOR COURSES 61% 40% ± 21%

MENTORSHIP 69% 29% ± 40%

ACKNOWLEDGE ACCOMPLISHMENTS 72% 31% ± 41%

PAY REGISTRATION & ANNUAL FEE 74% 54% ± 20%

CO

MP

AR

IS

ON

… what we learned

“ Is it important to you that

your Intern Architects seek registration?”

IN

TE

RN

A

RC

HIT

EC

TS

20%

YES

80%

NO - DON’T SEE VALUE FOR

STAFF TO SEEK REGISTRATION

… what we learned

… what we learned

INTERN-

FRIENDLY

INITIATIVE

GRASSROOTS FIRM-BASED PROGRAM WORK TOWARDS FORMALIZING “BEST PRACTICES” THAT RECOGNIZE THE VALUE OF REGISTRATION FOR INTERNS ENCOURAGE + SUPPORT INTERN ARCHITECTS

IN

TE

RN

F

RIE

ND

LY

IN

IT

IA

TIV

E

INITIATE A WIDE-

SPREAD CULTURE

SHIFT WITHIN FIRMS

TO SUPPORT AND

ENCOURAGE

INTERNS TOWARDS

REGISTRATION.

27th May 2015

THE MISSING 24%


111

9.9 Discussion

10.0 Members Forum

112

• Protocols

10.0 Members Forum

Motion #1 Be it resolved that

AIBC Council be requested to

consider:

113

10.0 Members Forum

Motion #2 Be it resolved that

AIBC Council be requested to

consider:

114

11.0 Adjournment

115

Documents

96thAnnual Meeting of the - WordPress.com · replacement; the work started April 2015. •Council’s major expenditures were for the engagement work and governance audit. •External