9336eddf9e67b503eecc …9336eddf9e67b503eecc-b1431c4d5fc1d45d244bfec4509223b9.r29.cf2.rackcdn.c…St. John Church . Board of Directors Meeting . January 19, 2015 . The meeting will

St. John Church

Board of Directors

Monthly Meeting

January 19, 2015

St. John Church Board of Directors Meeting

January 19, 2015

Table of Contents Item Page Number Agenda 1

December Board Minutes 2 - 3

December Financials 4 - 18

December Membership Changes 19

Staff Reports:

Senior Pastor Not Attached

Worship 20 - 22

LIFEjourney 23 - 25

Next Generation 26 - 28

Communications & Facilities 29 - 30

Business & HR 31 - 32

School 33 - 34

Closed Business……………………………………………………Appendix A


January 19, 2015

The meeting will be held at 7:00 p.m. on the third floor of the Ministry Center in the main conference room.

Agenda

7:00 p.m. – 7:15 p.m. o Opening Devotion – Karen Brown o Approval of Prior Month’s Minutes – Scott Hartwig

7:15 p.m. – 8:00 p.m. o Board Report Discussion – Scott Hartwig

8:00 p.m. – 8:25 p.m. o Financial Update – Jeff Cook

8:25 p.m. – 8:35 p.m. o Finance Committee Update – Scott Thompson

8:35 p.m. – 8:45 p.m. o Other Business – Scott Thompson

8:45 p.m. – 9:00 p.m. o Call Committee Update – Neal Weber

9:00 p.m. o Closing Prayer – Ebenezer Sataraj

1

St. John Board of Directors Meeting Church Board Room December 15, 2014

7:00 pm Attendees: Board Members: Karen Brown, Jeff Cook, Pastor Stephen Hower, Mindy Jeffries, Joe Luberda, Ebenezer Satyaraj, Mike Speichinger, Neal Weber Excused: Scott Hartwig, Scott Thompson Joe Luberda, Vice President, opened the meeting at 7:03pm. Tracy Dunn, Business and Human Resources Director, joined the meeting to participate in the School discussion. Jeff Cook informed the Board that Amy Calvin had resigned her Board position as a career change has necessitated an out of state move. The Board will discuss filling this vacancy at the upcoming January Board meeting. Opening devotion was by Mindy Jeffries. The November Board of Directors meeting minutes were presented for review and discussion. After discussion and a two clarification modifications, a motion to accept the minutes as amended was made by Neal Weber with a second by Jeff Cook. A voice vote was held on the motion and all members present voted affirmative. Jeff Cook along with Tracy Dunn and Pastor Hower led discussion on the School Leadership Team’s proposal for tuition for the 2015-2016 school year and the proposed change in philosophy on the current “member” versus “nonmember” rate distinction. Using a seventeen page situational analysis for framing the rationale, Jeff and Tracy covered the reasoning behind the proposed changes. Extended Board discussion ensued around enrollment trends at the School and ECE (Early Childhood Education), declining demographics in our surrounding area (predominantly encompassed by the Rockwood and Parkway school districts), strategies for retaining current families, efforts to increase enrollment from new families, the competitive tuition rates at other Christian and secular schools, our current School staffing levels and cost structure, the level of direct and indirect financial support provided to the School by the Church, the improvements to our marketing strategies and mailing campaigns implemented with the assistance of Mindy Jeffries and her firm, Stealth Creative, the financial modeling of various levels of enrollment in the K-8 program, and the improvements in the educational approach and value delivered for our students. Additionally, discussion took place on the proposed communication methods and timing for educating the families on the proposed changes. After providing feedback and suggestions on the various proposals, the Board consensus was supportive of the new approach. After Joe Luberda closed out Board discussion, Pastor Hower led the group in prayer and Tracy Dunn left the meeting at 8:40 pm. Pastor Hower provided verbal highlights from his Senior Pastor Board Report including the following matters: Andy Audette will be with us through the late Spring and then will pursue his passion for church planting, the Pastors and Leadership Team are currently reviewing the results of the recent branding survey and will have more to report in the next two months, and an overview of the #ilovemychurch theme that is being covered in weekly worship. Jeff Cook noted that he is attempting to track special gifts and donations arising from this effort. Pastor Hower and Jeff Cook covered highlights from the following staff Board Reports: Worship Production Team, LIFEJourney Team, and Next Generation. Board discussion ensued on their

2

verbal highlights along with on the written reports included in the Board materials. Discussion was held on the high impact and quality of our final year of Silhouettes of Christmas (attendance results are still being tabulated), the great turnout for the recent Frozen Over Family Forward event in which we had over 930 attend, and the mission work we are continuing to do at Bryant Hill Elementary in the College Hill area. Extended Board discussion was held on the progress and positive signs we are seeing in the area of Youth Ministry from the efforts of Chris Toomey and Pua Coffman. Pastor Hower noted that we are blessed to have such talented and passionate leaders in this important ministry. Jeff Cook noted that Stronghold Cambodia is up and running with 45 students currently participating in the after school programming. Jen Dotson and the Board of Stronghold Cambodia are finalizing the operating plans and attendant financial budget for their upcoming year. Their budget will be presented to St. John for proposed financial support from our Launch funds. Jeff Cook provided verbal highlights of the following staff Board Reports: Communications & Facilities and Business & Human Resources and Board discussion was held in the areas of food service and facility repairs. Jeff Cook provided an overview of the November financials as provided in the Board package. Jeff noted that General Fund giving was very soft in November as he had expressed concern about in the prior Board meeting. The actual results were a $43k or 11.6% shortfall in giving. The current “I Love My Church” messaging in worship will share this situation and we ask for God’s favor upon our Church to restore our giving to a “back on track” position by the end of the calendar year. Mike Speichinger closed the meeting in prayer with the meeting adjourned by Joe Luberda at 9:25 pm. Respectfully submitted, Mike Speichinger, Secretary

3

St. John Church Financial Analysis Notes

Period Ending December 31, 2014

Consolidated Balance Sheet

Cash and Investments, Accounts Payable, Current and Long Term Debt all have higher than normal month to month variances. These variances are the result of a debt reduction payment of $310,000. The payment had two components, $290,000 from the General Fund and $20,000 from the debt reduction portion of Launch.

General Fund Overview

The General Fund ended the month of December with a surplus balance of $267,214. This surplus is $115,545 favorable when compared to the budgeted surplus for the month of $151,668. The FYTD surplus of $166,663 is favorable to the budgeted deficit of $78,312 by $88,351. Giving in December of $570,151 exceeded budgeted giving of $432,424 by $137,727. FYTD giving of $1,972,548 is favorable to budgeted giving of $1,911,256 by $61,292. Monthly expenses of $367,622 were favorable to budgeted expenses of $371,313 by $3,691. FYTD expenses of $2,121,436 are favorable to budgeted expenses of $2,228,550 by $107,114. This expense savings consists of approximately $23,370 of expenses which may be spent later in the fiscal year.

Pastoral Office

No variances of note.

Operations

Facilities reported a negative variance to budget of $9,669. This was caused by $5,305 of unbudgeted spending on external signage, as well as utilities expenses which exceeded budget by $3,539.

Community Engagement

Missions reported a negative variance to budget of $26,751. The primary causes of this variance were a $10,000 payment for the July 2014 Belize mission trip which was budgeted in a prior period, $8,000 of Non-Launch Cambodia funding and contributions income falling short of budget by $4,848.

LIFEjourney/Next Generation

No variances of note. School Fund Overview

The School Fund ended the month of December with a surplus balance of $13,555 which was favorable to the budgeted surplus of $10,247 by $3,308. The FYTD deficit of $80,777 is unfavorable to the budgeted deficit of $1,714 by $79,063. December income of $212,271 exceeded budgeted income of $204,716 by $7,555. FYTD income of $1,127,205 is unfavorable to budgeted income of $1,178,504 by $51,299. December expenses of $198,716 are unfavorable to budgeted expenses of $194,469 by $4,247. FYTD expenses of $1,207,982 are unfavorable to budgeted expenses of $1,180,218 by $27,764.

4

Income

Tuition ECE-8th grade reported a negative variance to budget of $8,350. This was caused by lower than budgeted enrollment numbers to start the year.

The Annual Fund reported a positive variance to budget of $11,799.

Expenses

No variances of note. *Variances of $3,000 or greater are noted.

5

December November October June June

Assets

Current Assets - Unrestricted

Cash and Investments 854,981$ 916,383$ 880,168$ 1,197,031$ 1,182,416$

Accounts Receivable 73,876 33,876 42,534 43,546 24,922

Inventory 4,447 4,804 5,495 4,086 39,872

Prepaid Expenses 42,788 45,604 45,597 75,518 115,925

Total Current Assets - Unrestricted 976,092 1,000,667 973,794 1,320,181 1,363,135

Current Assets - Restricted

Bond Sinking Fund 10 265,841 241,674 145,006 132,503

Fixed Assets

Land 1,694,277 1,694,277 1,694,277 1,689,179 1,679,177

Buildings 23,412,507 23,412,507 23,412,507 23,376,716 23,361,783

Furniture/Fixtures/Technology 1,835,196 1,835,196 1,835,196 1,640,321 1,583,276

Capitalized Interest 46,465 46,465 46,465 46,465 46,465

Less Accumulated Depreciation (13,088,120) (13,088,120) (13,088,120) (12,326,979) (11,526,889)

Total Fixed Assets 13,900,325 13,900,325 13,900,325 14,425,702 15,143,813

Other Assets

Deferred Financing Costs 117,843 118,463 119,083 134,868 213,544

Other Assets 136,109 141,988 147,715 138,131 127,021

Total Other Assets 253,952 260,451 266,798 272,999 340,565

Total Assets 15,130,379$ 15,427,284$ 15,382,591$ 16,163,888$ 16,980,017$

Liabilities and Net Assets

Current Liabilities

Accounts Payable 77,766$ 340,407$ 306,525$ 312,480$ 303,515$

Accrued Expenses 350,892 357,856 358,364 362,610 358,219

Deferred Tuition and Revenue 213,696 240,578 250,936 438,324 322,939

Current Maturities of LT Debt 310,000 290,000 290,000 290,000 265,000

Total Current Liabilities 952,354 1,228,841 1,205,825 1,403,414 1,249,672

Long-Term Liabilities

Bonds, Less Current Maturities 6,595,000 6,925,000 6,925,000 6,925,000 7,380,000

Swap Contract Liability 399,249 399,249 399,249 590,864 826,812

Total Long-Term Liabilities 6,994,249 7,324,249 7,324,249 7,515,864 8,206,812

Other Liabilities

Interfund Payables/Receivables 951 951 951 - -

Total Liabilities 7,947,554 8,554,041 8,531,025 8,919,278 9,456,484

Net Assets

General Fund Operating (900,983) (1,168,197) (1,214,965) (1,110,236) (873,423)

School Fund Operating (413,678) (427,234) (399,899) (332,901) (193,258)

Building Fund 7,690,171 7,646,004 7,621,837 8,050,546 8,323,778

Unrealized Derivative Gain(Loss) (399,249) (399,249) (399,249) (590,864) (826,812)

Mission 24-7 577,989 577,989 577,989 577,989 577,989

Launch 472,163 494,495 496,827 508,027 322,647

All Other 156,412 149,435 169,026 142,049 192,611

Total Net Assets 7,182,825 6,873,243 6,851,566 7,244,610 7,523,532

Total Liabilities and Net Assets 15,130,379$ 15,427,284$ 15,382,591$ 16,163,888$ 16,980,017$

St. John ChurchConsolidated Balance Sheet

as of December 31, 2014

FY 12/13FY 13/14FY14/15

6

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for

Period Actual YTD Budget YTD

Var. Actual to

YTD Budget

Dollar

GENERAL FUND

General Offerings 3,684,508$ 570,151$ 432,424$ 137,727$ 1,972,548$ 1,911,256$ 61,292$

DEPARTMENTAL INCOME/EXPENSES

PASTORAL OFFICE

Pastoral Office (343,093) (26,765) (28,313) 1,548 (169,750) (170,600) 850

Care Ministries (25,858) (1,686) (2,710) 1,024 (10,728) (13,468) 2,740

Stewardship (24,378) (1,359) (1,969) 610 (8,802) (10,164) 1,362

TOTAL PASTORAL OFFICE (393,329) (29,810) (32,992) 3,182 (189,280) (194,232) 4,952

OPERATIONS

Facilities (674,096) (56,656) (46,987) (9,669) (370,417) (354,048) (16,369)

Administration (408,151) (34,722) (33,797) (926) (203,260) (198,567) (4,693)

Mortgage/Debt (579,141) (47,096) (47,818) 722 (281,081) (284,790) 3,709

School Tuition Assistance (75,000) (4,664) (6,314) 1,650 (28,544) (37,039) 8,495

Technology (88,216) (8,801) (7,363) (1,438) (46,766) (44,952) (1,814)

Food Service (52,297) (5,705) (6,774) 1,069 (28,597) (25,898) (2,699)

TOTAL OPERATIONS (1,876,901) (157,645) (149,053) (8,592) (958,666) (945,294) (13,372)

COMMUNITY ENGAGEMENT

Community Engagement (225,670) (17,519) (20,276) 2,757 (100,938) (113,250) 12,312

Missions (61,947) (17,165) 9,586 (26,751) (43,102) (39,363) (3,739)

Communications (305,668) (23,857) (24,898) 1,041 (153,887) (156,449) 2,562

Worship (337,013) (24,275) (26,576) 2,301 (144,101) (145,682) 1,581

TOTAL COMMUNITY ENGAGEMENT (930,298) (82,816) (62,164) (20,652) (442,028) (454,744) 12,716

LIFEjourney / NEXT GENERATION

Next Generation Leadership (136,243) (10,851) (11,128) 277 (65,943) (66,456) 513

Family Forward (4,615) (349) (347) (2) (4,312) (2,220) (2,092)

Children's Ministry (148,374) (11,278) (12,240) 962 (73,366) (75,861) 2,495

MS/HS Youth Administration (74,880) (4,133) (5,971) 1,838 (18,366) (37,507) 19,141

MS/HS Youth Programs (6,690) 405 (1,030) 1,435 (1,836) (3,740) 1,904

Adult Ministries (4,027) 1,343 3,210 (1,867) 471 663 (192)

Small Groups (107,592) (7,805) (9,041) 1,236 (52,559) (53,553) 994

TOTAL LJ/NG (482,421) (32,667) (36,547) 3,880 (215,911) (238,674) 22,763

NET GENERAL FUND 1,559$ 267,214$ 151,668$ 115,545$ 166,663$ 78,312$ 88,351$

SCHOOL FUND

Income 2,291,333$ 212,271$ 204,716$ 7,555$ 1,127,205$ 1,178,504$ (51,299)$

Expenses (2,397,816) (198,716) (194,469) (4,247) (1,207,982) (1,180,218) (27,764)

NET SCHOOL FUND (106,483)$ 13,555$ 10,247$ 3,308$ (80,777)$ (1,714)$ (79,063)$

St. John ChurchSummary Budgeted Financial Statement

for the period ending December 31, 2014

7

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

GENERAL GIVING INCOME

General Offerings 3,684,508$ 570,151$ 432,424$ 137,727$ 1,972,548$ 1,911,256$ 61,292$

TOTAL GENERAL GIVING INCOME 3,684,508 570,151 432,424 137,727 1,972,548 1,911,256 61,292

DEPARTMENTAL INCOME

PASTORAL OFFICE

Pastoral Office 6,500 - - - 149 - 149

Care Ministries 1,200 82 - 82 947 550 397

TOTAL PASTORAL OFFICE 7,700 82 - 82 1,096 550 546

OPERATIONS

Facilities 2,900 50 550 (500) 670 1,700 (1,030)

Administration 15,000 6,216 6,200 16 9,831 10,200 (369)

Investment Income (Interest Income) 4,335 374 431 (57) 2,479 2,558 (79)

Food Service 158,828 9,641 10,388 (747) 73,960 77,747 (3,787)

TOTAL OPERATIONS 181,063 16,280 17,569 (1,289) 86,940 92,205 (5,265)


Community Engagement 5,925 748 595 153 5,011 3,060 1,951

Missions 302,950 14,252 28,714 (14,462) 127,943 178,123 (50,180)

Communications 58,620 8,428 4,784 3,644 33,835 29,273 4,562

Worship 50,800 17,505 31,200 (13,695) 25,535 39,100 (13,565)

TOTAL COMMUNITY ENGAGEMENT 418,295 40,934 65,293 (24,359) 192,324 249,556 (57,232)


Family Forward 1,550 - 200 (200) - 750 (750)

Children's Ministry 47,960 290 145 145 3,355 2,370 985

MS/HS Youth Administration 4,700 210 400 (190) 2,815 2,350 465

MS/HS Youth Programs 82,300 3,630 2,000 1,630 20,485 40,950 (20,465)

Adult Ministries 7,950 3,258 4,950 (1,692) 8,535 6,875 1,660

TOTAL LJ/NG 144,460 7,388 7,695 (307) 35,190 53,295 (18,105)

TOTAL GENERAL FUND INCOME 4,436,026$ 634,835$ 522,981$ 111,854$ 2,288,099$ 2,306,862$ (18,763)$

SCHOOL INCOME

Tuition K-8 1,417,000$ 104,844$ 113,325$ (8,481)$ 690,093$ 742,050$ (51,957)$

Tuition ECE 530,516 43,304 43,173 131 273,111 272,078 1,033

Tuition - Other 82,893 10,607 8,700 1,907 60,016 46,793 13,223

Annual Fund 100,000 46,799 35,000 11,799 84,790 89,500 (4,710)

PTL Support 90,000 - - - (10,000) - (10,000)

Athletics 23,700 2,552 - 2,552 15,782 10,700 5,082

Learning Center Fees 12,150 1,295 1,500 (205) 5,330 5,500 (170)

Chapel/Mission Offerings 8,600 67 1,000 (933) 1,133 5,100 (3,967)

School Yearbooks 6,000 - - - 79 - 79

Field Trips 8,900 714 - 714 1,695 1,300 395

Other Income 11,574 2,089 2,018 71 5,175 5,483 (308)

TOTAL SCHOOL INCOME 2,291,333$ 212,271$ 204,716$ 7,555$ 1,127,205$ 1,178,504$ (51,299)$

St. John ChurchBudgeted Income Detail


8

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

DEPARTMENTAL EXPENSES

PASTORAL OFFICE

Pastoral Office (349,593)$ (26,765)$ (28,313)$ 1,548$ (169,898)$ (170,600)$ 702$

Care Ministries (27,058) (1,768) (2,710) 942 (11,675) (14,018) 2,343

Stewardship (24,378) (1,359) (1,969) 610 (8,802) (10,164) 1,362

TOTAL PASTORAL OFFICE (401,029) (29,892) (32,992) 3,100 (190,376) (194,782) 4,406

OPERATIONS

Facilities (676,996) (56,706) (47,537) (9,169) (371,087) (355,748) (15,339)

Administration (423,151) (40,938) (39,997) (942) (213,091) (208,767) (4,324)

Mortgage/Debt (583,476) (47,470) (48,249) 779 (283,561) (287,348) 3,787

School Tuition Assistance (75,000) (4,664) (6,314) 1,650 (28,544) (37,039) 8,495

Technology (88,216) (8,801) (7,363) (1,438) (46,766) (44,952) (1,814)

Food Service (211,125) (15,346) (17,162) 1,816 (102,557) (103,645) 1,088

TOTAL OPERATIONS (2,057,964) (173,925) (166,622) (7,304) (1,045,606) (1,037,499) (8,107)


Community Engagement (231,595) (18,268) (20,871) 2,603 (105,949) (116,310) 10,361

Missions (364,897) (31,417) (19,128) (12,289) (171,045) (217,486) 46,441

Communications (364,288) (32,286) (29,682) (2,604) (187,722) (185,722) (2,000)

Worship (387,813) (41,780) (57,776) 15,996 (169,636) (184,782) 15,146

TOTAL COMMUNITY ENGAGEMENT (1,348,593) (123,750) (127,457) 3,707 (634,352) (704,300) 69,948


Next Generation Leadership (136,243) (10,851) (11,128) 277 (65,943) (66,456) 513

Family Forward (6,165) (349) (547) 198 (4,312) (2,970) (1,342)

Children's Ministry (196,334) (11,568) (12,385) 817 (76,721) (78,231) 1,510

MS/HS Youth Administration (79,580) (4,343) (6,371) 2,028 (21,181) (39,857) 18,676

MS/HS Youth Programs (88,990) (3,225) (3,030) (195) (22,321) (44,690) 22,369

Adult Ministries (11,977) (1,915) (1,740) (175) (8,064) (6,212) (1,852)

Small Groups (107,592) (7,805) (9,041) 1,236 (52,559) (53,553) 994

TOTAL LJ/NG (626,881) (40,055) (44,242) 4,187 (251,101) (291,969) 40,868

TOTAL GENERAL FUND EXPENSES (4,434,467)$ (367,622)$ (371,313)$ 3,691$ (2,121,436)$ (2,228,550)$ 107,114$

SCHOOL EXPENSES

Salary, Wages & Benefits (2,168,459)$ (182,725)$ (182,104)$ (621)$ (1,071,586)$ (1,070,813)$ (773)$

Classroom Supplies, Materials & Equipment (38,075) (1,481) (1,125) (356) (29,990) (30,750) 760

Conferences, Education & Development (10,877) - (60) 60 (2,739) (3,185) 446

Technology Services, Hardware & Software (80,275) (6,510) (7,000) 490 (46,647) (40,275) (6,372)

Standardized Testing (3,750) - - - - - -

Athletic Events (20,850) (3,990) (1,500) (2,490) (7,976) (4,600) (3,376)

Field Trips (8,800) (90) - (90) (2,167) (1,650) (517)

Copier Expense (12,950) (1,117) (500) (617) (8,145) (5,850) (2,295)

Bad Debt (6,000) - - - - - -

Yearbooks (6,000) - - - - - -

Missions (8,600) - (500) 500 (100) (4,500) 4,400

Fundraising Expense (1,000) - - - (400) (1,000) 600

Other Expenses (32,180) (2,802) (1,680) (1,122) (38,231) (17,595) (20,636)

TOTAL SCHOOL EXPENSES (2,397,816)$ (198,716)$ (194,469)$ (4,247)$ (1,207,982)$ (1,180,218)$ (27,764)$

St. John ChurchBudgeted Expense Detail


9

Decem

ber

No

vem

ber

Octo

ber

Ju

ne

Ju

ne

Cash

an

d In

vestm

en

ts

Tota

l C

ash a

nd Investm

ents

*854,9

81

$

916,3

83

$

880,1

68

$

1,1

97,0

31

$

1,1

82,4

16

$

Fu

nd

Bala

nces:

Near

Term

Rele

ase

Genera

tion to G

enera

tion

-

-

-

-

-

Mis

sio

n 2

4-7

577,9

89

577,9

89

577,9

89

577,9

89

577,9

89

Launch

472,1

63

494,4

95

496,8

27

508,0

27

322,6

47

Mis

sio

ns D

esig

nate

d G

ifts

119,9

57

119,9

57

119,9

57

119,9

57

126,9

27

1,1

70,1

09

1,1

92,4

41

1,1

94,7

73

1,2

05,9

73

1,0

27,5

62

Excess/(

Un

derf

un

ded

) B

ala

nce p

re O

ng

oin

g F

un

ds

(315,1

28)

(276,0

58)

(314,6

05)

(8,9

42)

154,8

54

Fu

nd

Bala

nces:

On

go

ing

Fu

nd

s

Wors

hip

(4,9

72)

(4,9

72)

(4,9

72)

(4,9

72)

53,7

46

Pare

nt T

eachers

League

14,6

91

11,4

65

12,5

91

7,8

53

14,8

15

Mis

sio

ns O

pera

ting F

und

-

-

11,1

97

11,1

97

7,6

83

CIA

/Im

media

te N

eeds

7,9

08

6,8

96

5,6

57

965

7,3

80

School of

the A

rts

4,9

85

4,3

11

3,5

52

976

5,4

48

Endow

ment F

und

26,9

84

26,9

64

26,9

44

26,1

11

23,3

41

Boy

Scout T

roop #

782

39,6

55

22,4

18

30,7

74

30,6

92

29,2

49

Pasto

r's D

iscre

tionary

Fund

231

231

231

231

231

All

Oth

er

66,9

30

82,1

23

83,0

51

68,9

99

50,7

20

T

ota

l O

ngoin

g F

und B

ala

nces

156,4

12

149,4

36

169,0

26

142,0

52

192,6

12

Excess/(

Un

derf

un

ded

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11

Contributions

Contribution FY06/07 410,914.38$

Contribution FY07/08 1,160,052.35

Contribution FY08/09 798,230.27





Total Contributions 3,025,912.00$

Expenses

Campaign Expenses FY06/07 (181,804.57)$

Campaign Expenses FY07/08 (6,299.37)

Campaign Expenses FY08/09 -


Campaign Expenses FY10/11 (73.16)

Commons A Remodel FY08/09 (1,152.00)

Commons A Remodel FY09/10 (45,965.93)

Debt Reduction Payment FY12/13 (1,072,513.00)

Voter Approved Sinking Fund Payments FY09/10 (369,831.28)




Total Expenses (2,447,923.38)$

Fund Balance 577,988.62$

St. John ChurchMission 24/7 Reconciliation

December 31, 2014

12

Total Pledges 3,044,854.00$

Total Participants 2,068

Total Family Units 828

Contributions

Contributions FY10/11 803,538.10$

Contributions FY11/12 917,273.88




Expenses

Campaign Expenses FY09/10 (24,196.88)$


Staffing Expenses FY10/11 (13,646.00)

Cambodia Expenses FY10/11 (101,678.50)




Technology Expenses FY11/12 (121,069.09)

Belize Expenses FY11/12 (10,000.00)

Campaign Expenses FY12/13 (962.42)



Debt Reduction FY12/13 (1,419,030.51)


St. John Missions FY12/13 (29,700.00)




Debt Reduction FY13/14 (165,000.00)

Cambodia Expenses FY13/14 273,171.54

Angel Dormitory Expenses FY13/14 (6,000.00)

St. John Missions FY13/14 (27,863.00)

GF Staffing Support FY14/15 (7,026.00)



Missions Director Staffing Expense FY14/15 (6,966.00)



St. John ChurchLaunch Reconciliation

December 31, 2014

13

Contributions





Total Contributions 267,126.21$

Expenses

Campaign Expenses FY09/10* (12,098.44)$

Campaign Expenses FY10/11* (50,712.69)




Campaign Expenses FY12/13* (481.21)





Total Expenses (213,612.64)$


Future Commitments Remaining

FY13/14 for Staffing** 15,937.96$

FY14/15 for Staffing 7,023.00


Total Committed 29,984.96$

**The Video Director ($11,675) and Worship Intern ($4,263) positions

were not filled resulting in the remaining balance of $15,938.

*In August 2011 the Board of Directors approved the 50/50 split of

campaign expenses between the Staffing and Technology areas of

Launch. It has been decided that the ministry has a greater need in the

area of technology than originally thought and that there are still adequate

staffing dollars available for use through Launch. This split was deemed

acceptable because the expenses will remain within the "Strengthen the

Base" portion of Launch.

These funds will allow the possible acquisition of three additional staff

positions over the period of the funding effort while encouraging the

ongoing and constant reassessment of existing needs and reassignment

of personnel to maximize effort while minimizing financial expenses.


December 31, 2014

Strengthen the Base - Staffing

Original Launch Presentation

$500k - 10% of funds - over the next three years to ensure no greater

financial imposition on the General Fund other than routine cost of living

increases for existing staff.

10% of total contributions are designated to this objective.

14

Contributions






Expenses

Campaign Expenses FY09/10* (12,098.44)$




Campaign Expenses FY12/13* (481.21)





Fund Balance (1,576.17)$


FY13/14 for Technology -$

*In August 2011 the Board of Directors approved the 50/50 split of

campaign expenses between the Staffing and Technology areas of

Launch. It has been decided that the ministry has a greater need in the

area of technology than originally thought and that there are still adequate

staffing dollars available for use through Launch. This split was deemed

acceptable because the expenses will remain within the "Strengthen the

Base" portion of Launch.



Strengthen the Base - Technology

December 31, 2014


$500k - 10% of funds - minus the consultant fee and operational costs

for the financial effort, to be used for the acquisition of needed technology

for live-streaming services, website enhancement, camera placement,

lighting and staging for the future worship needs of the ministry. It may or

may not be used for space acquisition, to be determined only after we

have maximized existing facilities and local strategies.

15

Contributions






Expenses

Debt Reduction FY12/13 (1,419,030.51)$

Debt Reduction FY13/14 (165,000.00)$



Fund Balance (1,273.28)$

The Board of Directors in association with the Strategic Leadership

Staff will propose a plan to ensure SJ's long-term financial liability -

outstanding mortgage vs. designated funds - will be improved at the end

of the campaign period by nearly 50%, from $11.5 million to $6.1 million

in financial liability. These figures include the use of resources from

Mission 24/7 and payments made to reduce our indebtedness during the

life of the campaign.


Secure the Future - Debt Reduction

December 31, 2014



16

Contributions






Expenses

Contributions to LCMS Ablaze! For Cambodia FY10/11 (101,678.65)$

Funding in Belize FY11/12 (10,000.00)

Contributions to LCMS Ablaze! For Cambodia FY11/12 (110,671.51)

Contributions to LCMS Ablaze! For Cambodia FY12/13 (91,173.89)

Reimbursement of funds from LCMS Ablaze! FY13/14 273,171.54





Additional Cambodia Funding

In the fall of 2011 an option to give directly to the efforts in Cambodia was

created. The primary purpose of this option is to engage our community in

our mission efforts in Cambodia. It also allows people within our ministry to

give directly to Cambodia, over and above their commitment to Launch. The

current balance of this option is $93,962. This money will go directly to our

efforts in Cambodia.

$850k to be distributed to current mission projects in the city of St. Louis

and Belize and through the mission efforts of the LCMS Ablaze! Campaign.

Pastor Garrett and the Strategic Leaders will work closely with LCMS national

leaders to ensure that two to four mission projects are adopted that reflect the

mission and values of SJ's congregation. These projects will be specific

mission efforts with which we can form an ongoing association over the

course of the campaign and hopefully beyond.


Serve Others As We Go - Outside Missions

December 31, 2014



LCMS Ablaze! will receive quarterly payments from St. John for use in

Cambodia. These payments will equal 20% of total Launch contributions

during the quarter. LCMS will then refund to St. John 30% of that payment to

use for missions that St. John chooses. Of the 30% refunded, half will go to

this objective and half will go to the St. John Missions objective.

17

Contributions






Expenses

Missions Director Staffing Expense FY12-13 (29,700.00)$






FY13/14 for Staffing -$


Total Committed 6,965.00$

$150k will be used from the designated Missions Fund to establish a

separate 501©(3) mission effort to direct the activity of mission outreach

of SJ's congregation and our community. This is part of the expectation

of the synodical Ablaze! Effort to ensure local mission efforts as an

expression of the greater national and international efforts of the LCMS.


Serve Others As We Go - St. John Missions

December 31, 2014



18


January 2015

(© = children)

Membership Changes – December 2014

New Members: None (no class in December)

Released Members: Transfer Out: Mr. Dennis & Mrs. Karen Ahal (St. John’s Lutheran Church, Arnold, MO) Mrs. Nancy Henke © Kaitlyn (King of Kings Lutheran Church, Chesterfield, MO) Mrs. Barbara Warneke (Concordia Lutheran Church, Kirkwood, MO) Release by Request: None Deleted Due to Lack of Information: Ms. Elizabeth Burns Mrs. Laura Hickham © Sara & Nathan Mrs. Annie Moll Miss Erin Shidner Miss Lesley Yowell

Official Acts: Baptisms: Leyna Georgann Parrott (12-13-2014) Ian Alan Audette (12-25-2014) Jonah Rowe FitzGerald (12-27-2014) Landry Jane Bichsel (12-28-2014) Clayton Kertz (12-28-2014) Ella Kertz (12-28-2014) Mya Kertz (12-28-2014) Shreyaa Mark (12-28-2014) Sowmyaa Mark (12-28-2014) Weddings: Justin Hagy & Chelsea Gipson (12-31-2014) Funerals: None

19

SOC Attendance 2014:

Worship Production Team Board Report Brent Hunsinger –Team Leader

January 2015 Overview: 2014 was our final year for Silhouettes of Christmas. It remained a strong show that brought many guests to campus. Not only did it bring guests in, but it spoke to people who are at drastically different places on their LIFEjourney.

Ticket sales were down significantly from years past. We decided not to do the same level of advertising that we had done in the past, which may be part of the issue. Anecdotally we also saw people who attend St. John pass on seeing the production because they had seen it before, we had hoped those people would be more willing to invite unchurched friends because it was a known entity to them, but this did not pan out to the degree we had hoped. Finally, the first year we did Silhouettes we saw the families of our dancers by several tickets to each show. By this year that kind of zeal also seemed to have waned.

As much as it was a well done and well-loved show, the trend in ticket sales declines supports the need to do something new next year. Although we don’t have a specific plan in place, we recognize a few things.

1) Any future show must continue to be of an artistic quality that would appeal not only to church people but to people who are not churched and simply appreciate good art.

2) Partnering with the community to create and execute a Christmas production is an ideological and practical win and should be pursued again.

3) We should work hard to pack out “Opening Night” with community partners who probably wouldn’t attend a show otherwise (mission partners, schools, other arts organizations, etc.). There are a lot of last-minute ticket sales because of the buzz generated by earlier performances. We should capitalize on that.

777 773 650 655 770

3625

545 659 599 635 831

3269

404 372 389 522

385

2072

Wed

7pm

Fri

7pm

Sat

3pm

Sat

7pm

Sun

3pm

Sun

6pm

TOTAL

0

500

1000

1500

2000

2500

3000

3500 Silhouettes Ticket Sale Trend

2012

2013

2014

20

Also make sure you check out good news in this report about record guest station registrations, strong live stream attendance, and other good news with hospitality.

Music Ministry:

In December we performed Silhouettes of Christmas for the final year. We added two new songs that added to the story line and featured vocalists that currently serve in the music ministry on a regular basis. The band and vocals came together to help put on an engaging, creative, and convicting show about God’s love through dance and shadow.

Curtis Finch Jr., a finalist on American Idol in 2013, came to St. John and led us in the music portion of our worship the weekend before Christmas. He is a singer/songwriter and currently serves in a church in St. Peters. Each of the three services was full with people who came out to see him live. The music was excellent and we received positive feedback from many people saying that they are so glad that we have the community come in.

This year’s Christmas services, “Simply Christmas”, were themed well. Each of the services offered on the 23rd and 24th of December were based on the same concept that God takes the ordinary and makes it extraordinary. We took simple instruments made out of cookie tins, beer bottles, and food cans and made music with them. Specifically of note, the 3pm family service featured the Core Band that leads regularly leads worship for the student ministry on Sunday mornings. They, along with other youth volunteers, did an outstanding job of leading, especially since this was one of the highest attended services of the Christmas season.

Hospitality:

Guest station registrations are SIGNIFICANTLY higher (almost double) of what they were last YTD. This is a great sign of health in our congregation’s mission to reach our community and also the eagerness of people to take a next step on their LIFEjourney here. The “New Here” cards have been a great add too, more easily identifying next steps for newcomers.

The new format of refreshments in the lobby have caused many more people to utilize them. It’s great to provide hospitality for our guests despite our lobby challenges. The new commons setup has helped immensely.

There were so many serve opportunities for volunteers this past month including Wednesday night Advent services, Silhouettes of Christmas, and all of our Christmas services on the 23rd, 24th & 25th. Nearly 100 volunteers gave up their time and energy to serve at one or more of the services (not including Silhouettes which had over 65 volunteers participate!)

Technology:

The decking for Silhouettes of Christmas proved helpful not only to the dancers but also to the school children performing on December 17th (Advent service featuring ECE kids) and 18th (school Christmas program). This year we took care to create a completely flat surface with no tripping hazards. This speaks to the value and cross-ministry utility of having a flat stage-platform in the sanctuary (as opposed to the current setup with lots of different steps, levels and temporary pieces). A new, flatter platform is something we should pursue in the future.

Live Stream attendance was up significantly this YTD, even as worship attendance is down slightly.

Metrics attached

21

Worship Metrics

December 2014

Sept 2

014

Oct 2

014

Nov 2014

Dec 2014

14/15 FY

TD

13/14 FY

TD

FYTD T

REND

WORSHIP

Live Steam Hits (avg/weekend)** 108 135 169 161 132 104 28

Message Downloads 383 413 477 390 2,695 2,898 (203)

E-Dify Average 1,119 1,039 745 705 933 1,066 (133)

Coffee House Customer Count (donut & coffee) 721 525 900 748 3,953 3,009 944

Guest Station Registrations (families) 11 8 4 8 47 27 20

Baptism Class Participants 4 12 9 n/a 31 27 4

5:00 pm Saturday 195 183 220 200 200 199 1

9:00 am Sunday 566 493 540 514 534 785 (251)

10:45 am Sunday 495 459 461 507 472 386 85

9:00 am Children's 110 113 116 94 90 98 (8)

10:45 am Children's 115 102 98 82 82 69 14

** includes additional downloads since October 2013

WORSHIP

ATTENDANCE (Average)

* No class in October 2013 due to Launch Celebratio; no class Dec 2014

**

*

22

LIFEjourney Team Board Report Dion Garrett – Interim Team Leader

January 2015 Membership

The FYTD metrics of Getting Started Participants and New Members have been affected by the shifting of the Dec. ’14 class to Jan. ’15. The schedule was altered due to the shifting of Getting Started to the 2nd Sunday of the month versus the previous year’s schedule of first Sunday of the month. Also interesting to note: the percentage of members joining at Getting Started is increasing over prior year’s trends.

Groups & Studies:

The Downton Abbey Watch Party was a successful event on January 4. The event afforded the opportunity to get the Groups & Studies brochure into the hands of fifty women, many of them guests.

The Winter/Spring on-campus Bible Studies & Care groups kicked off on January 8. We are continuing to see new faces in the studies with a broader range of ages in each study.

Life Transitions & Care:

Premarital counseling is being freshened up with new curriculum for the Premarital Mentoring program. Jay DeBeir continues to meet with the couples participating in the assessment-based counseling.

Small Groups:

Quarter Life Groups are going to be sponsoring an event for anyone in that young adult demographic in February. We’ve been noticing more and more people on Sunday morning who look like this age group and would love to get them connected with each other. It could also lead to more people getting involved in groups.

Service is being encouraged in groups this year at St. John. The LeaderSource newsletter will contain more local non-profit service opportunities as well as ideas for grassroots serving. When possible, groups will be encouraged to serve and participate in events being planned by missions.

IronMen:

Our next speaker series will feature Mission: St. Louis’ Jobs and Training program. The program director, James Westbrook, is a north St. Louis native with a great story and heart for transforming the city. Men will be inspired and engaged with service and volunteer opportunities.

A group of St. John men met Wednesday morning 1/14/15 to discuss a one day retreat/group building event. The hope is that a shorter time/financial commitment will engage more men, while still building up the male leadership in our church.

Needs:

CIA provided Christmas baskets loaded with household supplies and personal hygiene items to 10 families. Each family received a turkey and fixings for a holiday meal. 27 children from 4 months to 16 years old received Christmas gifts.

CIA also pledged $150 each to Ameren UE for 2 recipients.

23

Local Missions:

Christmas in College Hill at Bryan Hill Elementary School: Over 2500 toys and adult gifts were gathered. Over 60 volunteers assisted 130 moms and dads to shop for 487 children. 220 students had their first opportunity to shop for their moms, dads, grandmas, teachers and other special adults in their lives.

National / International Missions:

Stronghold Cambodia received assistance from Cham Nap, a Cambodian national who teaches in Singapore, to write curriculum for the year.

Nearly 45 students have been admitted and participated in the first SC Christmas Celebration. 26 students had parents or guardians in attendance at the event.

Metrics attached

24

LIFEJourney Metrics

December 2014

Sept 2

014

Oct 2

014

Nov 2014

Dec 2014

14/15 FY

TD

13/14 FY

TD

FYTD T

REND

MEMBERSHIP

Getting Started (no class in December or July) 8 6 10 0 38 57 (19)

Foundation Participants 0 0 0 0 0 10 (10)

New Members 8 5 5 0 30 36 (6)

Small Group Participants 466 196* 263* 263*

# Small Groups 49 19* 26* 26*

Iron Men Participants 205 85* 90* 90*

# Iron Men Groups 25 16* 16* 16*

Bible Study Participants 146 146 132 65

# Bible Study Groups 6 6 5 3

Financial Peace University 7 7 n/a n/a

DivorceCare (February - May & October - January) n/a 7 7 7 18 8 10

DivorceCare 4 Kids (September - January) n/a n/a n/a n/a 0 0 0

GriefShare (February - May & September - December) 9 9 9 9 9 6 3

Good Grief Group for Kids (February - April) n/a n/a n/a n/a 0 0 0

Unemployment Seminar n/a n/a n/a n/a 9 15 (6)

Pre-Marital 2 0 2 0 16 8 8

Single & Parenting (February - May) n/a n/a n/a n/a 0 0 0

Personal Visits 58 69 68 69 397 445 (48)

Phone Contacts (Pastor Schuette) 28 24 35 25 183 257 (74)

Other (Chapel, Bible Study) 42 43 44 40 250 333 (83)

Trailblazers 29 64 44 33

Care Matters added to Database 35 48 18 52 226 108 118

Assistance Given (households) 3 4 5 2 20 77 (57)

Assistance Given ($) $450 $600 ** $300 $2,012 $11,184 (9,172)

CIA Alert Team Members 207 204 203 203 213 227 (14)

Cambodia Mission Trip n/a 6 n/a n/a 6 12 (6)

Belize Trip n/a n/a n/a n/a 35 57 (22)

Wyoming Trip n/a n/a n/a n/a 0 16 (16)

Disaster Relief Trip n/a n/a n/a n/a 0 27 (27)

MISSIONS

CARE

MEMBERSHIP

GROUPS & STUDIES

LIFE TRANSITIONS

NEEDS

* We are currently in the process of updating our records of small groups and Ironmen groups and the current members of those

groups. We have gathered updated information from about 85% of the leaders and are following up with the remaining 15% .

** Assistance in November was given in the form of food bags.

25

Next Generation Board Report Chris Toomey January 2015

Children’s Ministry

Family Christmas Eve Service:

We worked collaboratively with the Worship Team again this year to bring a fun and engaging service for all ages. This was highlighted as being one of our most diverse services regarding ethnicity, range of age in leading in all area: sound, lighting, camera technicians, drama participants, band leaders, emcees, musical performers, and first impressions volunteers. We received this email after the service:

“My wife and I worshiped at St. John on Christmas Eve Day at 3 pm. What a blessing! We arrived on time but not early enough to get seats. Standing room only at church--yea!!! (Some kind folks squeezed us in the back row of the balcony.) From start to finish the service was beautifully worshipful. We were impressed with the music, drama and message. The young people who were on the worship team are all very talented and did a super job of leading in a worshipful manner. And, the cup song ... awesome! ... I hope it's on YouTube. And, the Pastor’s message was spot on in speaking to visitors and all and directing our hearts to the love of God in the Christ Child.

Attendance Trends:

Attendance has evened out between the 9:00 and 10:45 service, and is no longer heavily weighted to 9:00am. This helps parents feel more at ease dropping off when the room doesn’t feel too full or too empty.

Nursery attendance has continued to grow since the implementation of consistent room leaders. Parents are more confident dropping off their infants and toddlers with a consistent face. Our hope is that more parents in this age group will be more apt to volunteer because they have a relationship with these leaders.

Challenges:

We are blessed with more volunteer leaders this year than ever before. The challenge comes because these leaders do not serve on a weekly basis and therefore, more are needed.

The CM team has implemented new recruiting techniques, made more personal contacts than in previous years and we are still operating at a volunteer deficit because parents are more hesitant than ever to serve because they don’t see how they squeeze one more thing into their lives.

The age of our leaders has also polarized. We have new leaders who are teenagers (great but also a new challenge in this dynamic) and 40+ years. There is a gap of leaders in the age range of 25-35 and we are perplexed at how to address this age group because current recruiting has not worked. The heart of our team is to never just fill a spot but to address the blessing that is missed by not serving.

Student Ministry

Highlights:

A female high school sophomore who has never been connected to St. John or our student ministry attended our high school Christmas party. Two of our active youth readily embraced her and the female student said she had a great time! Following the event, Pua invited her to attend a sophomore girls’ Bible Study that she and Kari Reimann started on

26

Jan 11. The student came and she immediately connected with another girl in the group (they both play in their high school marching band). The student said she is very excited to keep coming to Bible Study.

High School Christmas party – 35 students and 5 mentors; incredible response

Middle School New Year’s Eve party – 95 students and 12 adults Associate Director of Student Ministry position – Student ministry is growing and the need for an additional staff member is evident. Therefore, we are beginning the process to identify and hire our second student ministry position. Our plan is to create the job description/responsibilities in January and begin recruiting in February. Ideally, our male Associate Director would begin in late Spring/Summer 2015.

Challenges:

There is a huge need for men who are willing to be small group leaders for high school guys.

Metrics attached

27

Next Generation Metrics

December 2014

Sept 2014

Oct 2014

Nov 2014

Dec 2014

14/15 FYTD

13/14 FYTD

FYTD TREND

CHILDREN'S MINISTRY

Nursery 133 122 182 127 746 623 123

Preschool 179 177 223 145 918 975 (57)

K ‐ 5 579 559 667 430 2867 3,095 (228)

Friday Frenzie 50 45 32 0 127 138 (11)

Special Events 150 0 0 0 150 145 ‐‐‐

Leaders 125 117 137 76 530 694 (164)

6th grade CORE 158 128 101 87 474 425 ‐‐‐

7th grade CORE 154 129 92 75 450 631 ‐‐‐

8th grade CORE 191 132 122 80 525 732 ‐‐‐

Special Event 0 18 222 88 366 256 110

Leaders 25 32 43 35 62 51 11

Small Groups 11 11 11 11 44 ? ‐‐‐

Special Event 57 9 13 95 191 77 114

Leaders 8 5 3 11 19 14 5

Family Forward Event 477 900

CHILDREN'S MINISTRY

MIDDLE SCHOOL MINISTRY

HIGH SCHOOL MINISTRY

28

Communications & Facilities Board Report Carol Wyatt

January 2015

Communications:

We produced the Winter edition of the Next Steps booklet to promote our ministry-wide programs and events through community attendance at our December events.

We are looking into some different project management tools that will allow us to track our projects in a more streamlined manner so all emails and documents are kept in one place for reference. This will also allow us to receive copy from our ministry partners in a more timely manner.

The Christmas season, both from the church and school side, present the need for additional design work to support a multitude of additional services and events happening on the campus.

The last postcard for the school, as part of the joint effort with Stealth Creative, will drop in late December or early January. We are already looking at how to best use additional video from the shoot and marketing to our new movers in West County. We’ll continue our Facebook ads and our Google WordAd campaign. We’ve set $100 limits on each, and we’ll monitor for the effectiveness.

We’ve worked with the PTL to streamline the Trivia Night purchases. They’ll use ServiceU for this event, the same interface used by Silhouettes. This should help reduce volunteer effort/time in the registration process and allow people to register with a credit card over the web. We’re excited to help PTL move into an electronic registration age!

We worked quickly to update pieces for the #ILoveMyChurch year-end giving campaign mailing. In a week’s time, we processed over 13,000 individual pieces for a mailing.

Facilities:

Patching and priming of Cornerstone Youth Center, first floor, began this month. The room already looks significantly better. The completion date for painting of the large room is the end of January. We are well-situated to beat this deadline.

The roofing claim was closed this month. The interior vaulted ceiling of the sanctuary lobby was repainted and over seventy ceiling tiles were replaced on the Ministry Center third floor.

We continue to have issues with several of our alarm systems due to the aging of equipment. We are investigating the costs of replacement versus upgrade versus switching vendors.

The sanctuary balcony, below the 6ft. line of center sections, had a fresh coat of paint applied prior to our Christmas services. It was marred by shoeprints and needed to be cared for prior to these services.

Buffing of the Next Generation Center floors was accomplished bringing them back to their glossy-appearance.

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Communications/Facilities Metrics

December 2014

Sep 2

014

Oct 2

014

Nov 2014

Dec 2014

14/15 FY

TD

13/14 FY

TD

FYTD T

REND

COMMUNICATIONS

Total Visits 9,255 8,035 10,651 10,641 54,892 54,289 603

Unique Visits 5,986 2,893 n/a n/a 18,743 28,831 (10,088)

% Unique Visits 63% 55% n/a 39% 46% 48% (2%)

Referral Traffic 6% 56% 4% 5% 13% 22% (9%)

Direct Traffic 34% 40% 36% 34% 35% 37% (2%)

Search Traffic 52% 37% 4% 49% 42% 41% 1%

Facebook-Talking About * * * * * 23,796 (23,796)

Facebook - Total Reach 377,398 373,540 447,870 800,329 2,909,957 1,244,701 1,665,256

Twitter - Number of Posts 56 61 53 85 331 87 244

Page Engaged Use 39,698 33,101 42,448 59,668 424,950 * 365,282

Facebook-Talking About * * * * * 10,681 (10,681)

Facebook - Total Reach 66,218 190,862 168,446 233,041 798,224 119,021 679,203

Twitter - Number of Posts 32 22 22 43 140 51 89

Page Engaged Use 20,528 21,425 17,644 22,098 107,822 * 85,724

Number of work orders received 89 70 84 99 562 427 135

Number of work orders completed 101 66 85 93 561 379 182

Number of work orders outstanding 1 4 3 9

FACTILITIES

COMMUNICATIONS

Social Media - Church

Social Media - School

Website

30

Business & Human Resources Board Report Tracy Dunn

January 2015

Accounting & Human Resources:

Completed a very successful “I Love My Church” year-end giving campaign finishing $61,292 ahead of the FYTD income budget through December.

Supported the school to provide the pre-populated Re-Enrollment Forms for the 2015/16 registration process starting in January 2015.

School of the Arts:

Registration process for the spring session which starts January 12, 2015 has completed with 51 students registered with 11 new students to the program.

New additions are being made to the SOTA website such as an inquiry form for interested families as well as a “Meet our Instructors” page.

Food Service:

December gave us our highest and most consistent school lunch usage of the year at 39% of the student population. Looking to continue the upswing as we usually see for the second half of the year.

A social media marketing plan planned to increase participation for the second half of the year. Will be marketing the new season lunch menu offerings with photos and special once a month themed lunch event.

We have been able to successfully rebook many of the outside events for this spring and are anticipating making up some of the lost revenue.

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Business/Human Resource Mentrics

December 2014

Sep 2

014

Oct 2

014

Nov 2014

Dec 2014

14/15 FY

TD

13/14 FY

TD

FYTD T

REND

GENERAL FUND DONOR SUPPORT

Total Donors 792 796 850 1008 5,130 5,276 (146)

Donors $500 to $1,000 97 115 128 144 701 678 23

Donors $1,000 plus 41 48 58 115 356 267 89

New Donors 17 17 13 20 106 76 30

Unique online givers 214 221 219 254 1,326 1,277 49

Full-time school 26 25 26 26 26 28 (2)

Part-time school 55 58 59 58 55 54 2

Full-time church 26 25 25 25 26 27 0

Part-time church 24 26 26 25 25 27 (1)

Total employees 131 134 136 134 132 134 (3)

Workstations in service 313 313 313 313 313 292 21

Helpdesk tickets 61 54 21 27 306 682 (376)

School lunches served 1,976 2,594 2,239 1,576 9,495 10,711 (1,216)

Instructors this session 10 10 10 10 10 10 1

Disciplines (Instruments) this session 10 10 7 7 8 10 (2)

Students this session 44 44 44 44 51 104 (53)

* Human Resources, SOTA and Technology workstation FYTD's are averaged

FOOD SERVICE

SOTA

GENERAL FUND DONOR SUPPORT

ONLINE GIVING

HUMAN RESOURCES

32

School Ministry Board Report Heidi Hays

January 2015 School Marketing / Enrollment Efforts:

The School Administrative Team is calling or speaking face-to-face with each family identified as a potential risk for attrition to learn about the issues driving the decision to leave our school community. Notes are being compiled from those conversations so we track where students are going once they leave us and why.

The second of two Admissions Open Houses occurs on Thursday evening, January 22. Three alumni and two current parents representing different genders and grade levels will speak from the heart about why they love St. John School as part of the Open House presentation. Promoter families whose homes have higher visibility / higher traffic exposure were identified and asked to display a yard sign in their neighborhood advertising the Open House. A postcard highlighting our focus on Leadership Development was printed and mailed out by Stealth Creative to advertise the Open House to targeted families in the zip codes most served by our school.

Heidi attended MOPS breakfasts on both Thursday, January 8 and Thursday, January 15 to show the school video and engage those mothers in dialog about what our school values and the advantages of a Christian education.

Heidi is composing an article about the traditions (well established and fairly new) of our Christian school for publication in St. John’s “Faith Matters.”

We will appear in both a profile listing and color ad within the annual St. Louis Schools issue of St. Louis Magazine coming out in March.

Faculty Professional Development:

The teaching and administrative staff just completed our 4-month book study of Tim Elmore’s book, Artificial Maturity: Helping Kids Meet The Challenge of Becoming Authentic Adults. At our session on January 7, we split into teaching teams to create a list of action items that spring from the life objectives such as character foundation, emotional security, social awareness, capacity to prioritize, personal discipline and intentional attitude.

The K-8 teaching staff is registered to attend the Missouri Education Technology Conference [METC] in early February. Annual attendance of this conference is offset, in part, by Title 2 funding. This continues to be one way for us to stay on the leading edge of innovation as it relates to digital citizenship and technology integration/pedagogy.

Several teachers are also planning to attend EdCampSTL, an un-conference for the collegial sharing of teaching techniques. This is a FREE opportunity for our teachers to network locally with teachers from public and private sectors of education.

Metrics attached

33

School Ministry

December 2014

Sep 2

014

Oct 2

014

Nov 2014

Dec 2014

Dec 2013

TREND

SCHOOL MINISTRY

Early Childhood Enrollment 113 114 114 112 121 (9)

Kindergarten - 8th Grade Enrollment 255 254 253 253 294 (41)

Total Enrollment 368 368 367 365 415 (50)

`

SCHOOL MINISTRY

34

Documents

9336eddf9e67b503eecc …9336eddf9e67b503eecc-b1431c4d5fc1d45d244bfec4509223b9.r29.cf2.rackcdn.c…St. John Church . Board of Directors Meeting . January 19, 2015 . The meeting will