10.15.2019 System Performance Committee Meeting Minutes - Approved 11.19.2019 1

HOMELESS CONTINUUM OF CARE OF STARK COUNTY (HCCSC) Systems Performance

Tuesday, October 15, 2019 9:30 a.m. at Goodwill Campus

Members Present SHN Staff Members Not Present

Marcie Bragg Danelle Lightner Melissa Terrell Marty Chumney

Renee Biggums Jennifer Keaton Julie SparksBeverly Lewis Shirene Starn Tapyrik Shannon McMahon Williams Duane Wykoff Lisa Snyder

Welcome and Introductions At 9:37am, Marcie Bragg, committee chair, called the meeting to order and welcomed everyone.

I. Conflict of InterestMarcie reminded the committee members of the Homeless Continuum of Care of Stark County (HCCSC)conflict of interest policy and requested that committee members remove themselves from the meeting prior toany agenda items that could pose a conflict.

II. Approval of the August 20, 2019 System Performance Meeting Minutes

Motion: Marcie requested a motion to approve the August 20, 2019 System Performance Committee meeting minutes as presented. Beverly made a motion. Shannon seconded it and it was passed by a unanimous vote of all members present.

III. Review and Discussion of Strategic Plan (See Attachment 1&2)The HCCSC’s Executive Committee met on Tuesday, October 1st and reviewed the Strategic Plan outcomesproduced by the HUD Stella Performance (Stella P) and Stella Modeling (Stella M) tool; the last page on theStrategic Plan document shows the housing investments required by end of year 2022 to end homelessness inStark County. The Stella tools indicated that Stark Co. would need 138 rapid rehousing units and 240 permanentsupportive housing units by end of 2022.

a. Permanent Supportive and Rapid Rehousing Inventory Needs and Historical TrendsMarcie distributed a review of the past five year’s unit/bed gain of CoC funded projects; the document accountsfor CoC funded units and housing units that are non CoC funded but utilize the Coordinated Entry System andthe Homeless Management Information System (HMIS). This document shows that the HCCSC has added forty-eight Permanent Supportive Housing (PSH) and forty-four Rapid Rehousing (RRH) units in the past five yearsthough CoC funded awards.

The System Performance Committee (SPC) members reviewed the Stella tool outcomes compared to theHCCSC’s unit and bed count from the previous five years. The current plan outlined by the Stella tools indicatesa three year plan to end homelessness in Stark Co. The SPC members discussed the length of time it takes forprojects to have occupancy capacity and determined that the HCCSC should have a five year goal to offset thelength of time to begin a housing project through federally funded awards.

When reviewing the data, the SPC was updated on the Veteran sub-population and the need for projects thataccept a Veteran regardless of the Veterans’ character of discharge or branch of military served. Additionally,the unit need outlined by the Stella tool indicated a number of units needed to serve the Veteran and Transitional

10.15.2019 System Performance Committee Meeting Minutes - Approved 11.19.2019 2

Aged Youth sub-populations; these sub-populations will fall into either the family or single sub-populations, so the total unit need can be reduced.

After a thorough discussion, the SPC determined the need for RRH units and PSH units for a five year plan.

Motion: Marcie requested a motion recommending Strategic Plan adjustments to the Homeless Continuum of Care of Stark County Board for a 107 Rapid Rehousing and 164 Permanent Supportive Housing unit increase over a five year goal and noting the total family and individual sub-population unit need on the Strategic Plan. Beverly motioned to approve. Shannon seconded the motion and it was carried by all members present.

Discussion: There was some discussion regarding the sex-offender population. Currently the HCCSC does not have any shelters that can accept sex-offenders. These individuals are either forced to stay incarcerated because they do not have housing or they are being released into the community to a specific area (ex. under the 9th St. bridge) where they can be expected to be located by a probation officer. A SPC member stated that sex-offenders are being housed with persons with disabilities into facilities for disabled. This has become a way of housing this population in New York and the HCCCS should look into this. The SPC member agreed to share information with the Stark Housing Network, Inc.

b. Measuring Success of Strategic Planning ObjectivesJennifer discussed measuring the success of the Strategic planning objectives. The highlighted areas of theStrategic Planning document indicates edits to the Measure of Success, Baseline Data and Source, and/or Data foreach sub-population. The SPC reviewed the Strategic Planning objectives and edits provided by Jennifer; the SPCdid not recommend any additional changes. The Strategic Plan will be presented to the HCCSC Board for finalreview and approval.

IV. Discussion of Example DashboardsThis agenda item has been tabled until the next SPC meeting due to time constraints.

V. Old Business/New BusinessN/A

VI. Adjournment With no further business to be discusses, at 11:02 am the meeting adjourned.