901082 Addendum1 AWSRelocation · Web viewbidders shall not submit to the county a scanned, re-typed, word-processed, or otherwise recreated version of revised exhibit a – bid response

COUNTY OF ALAMEDAADDENDUM No. 1

to

RFP No. 901082

for

Alternative Work Solutions Relocation Space Planning ServicesSpecification Clarification/Modification and Recap of the Networking/Bidders Conferences

Held on January 15, 2013 and January 16, 2013

This County of Alameda, General Services Agency (GSA), RFP Addendum has been electronically issued to potential bidders via e-mail. E-mail addresses used are those in the County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If you have registered or are certified as a SLEB, please ensure that the complete and accurate e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum will also be posted on the GSA Contracting Opportunities website located at http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp.

REVISED BID DUE DATE: BID RESPONSES ARE NOW DUE ON FEBRUARY 6, 2013 by 2:00 p.m.

REVISED EXHIBIT A – BID RESPONSE PACKET: ALL BIDDERS MUST USE THE REVISED EXHIBIT A – BID RESPONSE PACKET WHEN SUBMITTING A BID RESONSE.

REVISED EXHIBIT D – FLOOR PLANS: A revised Exhibit D – Floor Plans with corrected headers is included with this addendum.

Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/

I:\PURCHASING\Contracting Opportunities\Purchasing\Relocation Space Planning 901082\Addendum1_AWSRelocation.doc Rev 2012-11-02

http://www.acgov.org/gsa/departments/purchasing/

http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp

County of Alameda, General Services Agency – PurchasingRFP No. 901082, Addendum No. 1

The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.

Page 5 of the RFP, Section C (SCOPE), Item 5 has been modified as follows:

5. Once the Contractor has completed space plans indicating individual floor plans to reflect operational adjacencies, furniture footprints, and wall partitioning, the task of developing construction documents will be completed by the County; the County may issue a separate RFP for architectural/engineering services to develop construction documents. The selected bidders of this RFP shall not be eligible to participate in the following RFP opportunity.

Page 12 of the RFP, Section II (CALENDAR OF EVENTS) has been modified as follows:

I. CALENDAR OF EVENTS

EVENT DATE/LOCATIONRequest Issued December 20, 2012 Written Questions Due by 5:00 p.m. on January 16, 2013Networking/Bidders Conference #1 AND Walk-thru of 1111 Jackson Street

January 15, 2013 @ 10:00 a.m.

at: GSA - PurchasingRoom 222, 2nd Floor1401 Lakeside DriveOakland, CA 94612

Networking/Bidders Conference #2

January 16, 2013 @ 10:00 a.m.

at: Social Services AgencyShooting Star A and B24100 Amador StreetHayward, CA 94545

Addendum Issued January 28, 2013 January 24, 2013elete this, of course)Response Due February 13, 2013 February 6, 2013 by 2:00 p.m. Evaluation Period February 13 – March 1, 2013 February 6, 2013 – February 26, 2013Vendor Interviews February 28, 2013 February 26, 2013Board Letter Issued May 2, 2013 April 5, 2013Board Award Date May 21, 2013 April 23, 2013Contract Start Date May 22, 2013 April 26, 2013

Note: Award and start dates are approximate.

RFP No. 901082, Addendum No. 1Page 2


Responses to Written Questions

Q1) Does the County require the prime to be a real estate company?) No. As stated on page 4 of the RFP, Section C (SCOPE), Item 1:

Alameda County seeks a Contractor with expertise in real estate project development and management.

The County is not limiting the bid to real estate companies; bidders, however, must have the required expertise and track record as cited on page 6 of the RFP, Section D (BIDDER QUALFICATIONS), Items 1.a. and 1.b.:

a. Bidder shall be regularly and continuously engaged in the business of providing real estate project development and management services, including, but not limited to, alternative work solutions and change management for at least five (5) years.

b. Bidder shall have completed at least two (2) projects of similar size and scope to this RFP within the last three (3) years. These projects must be verifiable through references.

Q2) On page 6 of the RFP, Section D (BIDDER QUALFICATIONS), Items 1.a. and 1.b. state:a. Bidder shall be regularly and continuously engaged in the business of providing

real estate project development and management services, including, but not limited to, alternative work solutions and change management for at least five (5) years.

b. Bidder shall have completed at least two (2) projects of similar size and scope to this RFP within the last three (3) years. These projects must be verifiable through references.

Is it required that the prime have these qualifications? Or could they be supplied by a subcontractor?

) The prime bidder must meet these two qualifications. These two qualifications may not be met by a subcontractor.

Q3) How will the County release the Addendum?) The Addendum will be e-mailed to everyone in listed in Exhibit C (Vendor Bid List). Exhibit C

is comprised of those who responded to the RFI and/or RFP, or attended a Bidders Conference, and provided a valid e-mail address. Additionally, the Addendum will be posted on the County website’s Current Contracting Opportunities listing: http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp


http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp


Q4) Does the County currently have any other alternative workplace solutions/initiatives in place? Or is this the first time?

) The Social Services Agency has a limited pilot program called Mobile Workforce that has approximately 150 participants.

Q5) How will the County address any training that is required as a result of his program?) Any training that may be required as a result of this program is envisioned to occur after

Phase 4 – Post Project Consultation described on page 10 of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 4, and will be covered by a separate contract outside of this RFP.

4. PHASE 4 – POST-PROJECT CONSULTATION

The Contractor must be prepared to provide the following additional services to GSA or the client agencies, should they be required:

a. Participate in the development and review of construction documents to ensure that the essential attributes of the proposed AWS program are intact and remain viable

b. Assist client agencies with change management issues at all levels of the organization

c. Work with client agencies to develop a plan for transition and implementation of the proposed AWS program

d. Advise on methodology that will promote support for the programs and on specific ways to implement a program for the new environment

Q6) Will the County be providing furniture specifications?) The County does not intend to dictate specifications but instead expects collaboration

between the user Agencies and Contractor to develop specifications meeting the scope described on page 9 of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 2. c.:

c. Development of typicals

(1) Create a menu of layout typicals for all job task/categories

(a) Typicals should be based on each job task/category’s associated weekly in-office time requirements, streamlined storage needs, meeting space, and adjacency requirements

(b) Each typical will include a detailed list of furniture components as well as 3D pictorials



(c) Additional information such as square footage and linear feet of storage and work surface required will be included

Q7) Does the County have a team currently in place to support the change management effort? If so, will the Contractor be supporting this team? Or, will the Contractor be leading the entire exercise?

) There is no current County team to support the change management effort. The Contractor is expected to be prepared to provide this additional service as described on page 10 of the RFP, Section E (SPECIFIC REQUIREMENTS), Items 4.b. – 4.d.

4. PHASE 4 – POST-PROJECT CONSULTATION

The Contractor must be prepared to provide the following additional services to GSA or the client agencies, should they be required:

b. Assist client agencies with change management issues at all levels of the organization

c. Work with client agencies to develop a plan for transition and implementation of the proposed AWS program

d. Advise on methodology that will promote support for the programs and on specific ways to implement a program for the new environment

Q8) Will the Contractor be allowed to administer surveys to gather data for Phase 1 to meet deliverables?

) Yes.

Q9) What will happen to 400 and 401 Broadway?) Both sites will be redeveloped by the County.

Q10) Does the County own 400 and 401 Broadway?) Yes.

Q11) What is the reason for expediting the Calendar of Events?) The County desires to begin this project as soon as possible.

Q12) How does LEED fit if there is no construction?) Promotion of LEED points shall be considered by Contractor during its performance of the

scope of work as stated on pages 7, 9, and 10 of the RFP, Section E (SPECIFIC REQUIREMENTS), Item 1.a.(2), Item 2.b.(4), and Item 3.d. (respectively)



1. PHASE 1 – EXAMINATION AND ASSESSMENT

a. Facilities

(2) Examine and assess 1111 Jackson Street in terms of LEED requirements

2. PHASE 2 – DETAILED PROGRAMMING AND DEVELOPMENT OF TYPICAL WORKSPACE CONFIGURATIONS (TYPICALS)

b. Detailed space programming

(4) Assess and summarize best practices as they relate to furniture layouts that yield maximized use of space and promote the achievement of LEED certification

(a) The summary must be specific yet furniture vendor neutral

3. PHASE 3 – DEVELOPMENT OF SPACE PLANS

Using all the information gathered in Phase 1 and Phase 2, the Contractor will provide the following during Phase 3:

d. Obtain final agreement from both the Social Services Agency and Probation Department on space requirements at 1111 Jackson Street

Q13) Is there a construction management firm already on the project?) No. That will be a later phase.

Q14) Page 5 of the RFP, Section C (SCOPE), Item 3.b, states:PROBATION DEPARTMENT (Probation): Probation will be moving from 400 Broadway (Oakland, CA) where the department currently occupies 42,839 square feet of usable space distributed on four (4) floors plus a basement. A total of 176 staff will be relocated, representing 27 departments and 35 job classifications.

Is the Probation Department square footage based on current usage?) Yes. The Probation Department square footage is based on actual usage which may include

certain inefficiencies.


http://maps.google.com/maps?q=400+Broadway,+Oakland,+CA&hl=en&ll=37.797441,-122.275429&spn=0.002677,0.004128&sll=37.797929,-122.275635&sspn=0.002677,0.004128&t=h&hnear=400+Broadway,+Oakland,+California+94607&z=19


Q15) Are the hour estimations listed on the bid forms an example or estimation of how long each phase will take? Or, is the County mainly interested in the hourly rates portion of the Bid Form?

) Hourly rates are the County’s primary interest in the Bid Form. As stated on the Bid Form (Page 5 of Exhibit A):

[The “Number of Estimated Hours”] quantities are provided so that each Bidder’s cost can be evaluated on the same basis.

Q16) Will Contractors have to be “badged” meaning they will have a background check?) No. The County may require that all movement through buildings be performed under

escort. The County may also require, at its discretion, that Contractor indicate whether anyone working on the project, or anyone responsible for the project, is a convicted felon.

Q17) When was 1111 Jackson last renovated?) The most recent renovation was made in 2000-2001.

Q18) Will the Social Security Administration remain in the building?) No.

Q19) Will the restrooms be part of the scope?) No. The common area restrooms on each floor will not be a part of the scope of this

project.

Q20) Will client restroom facilities be part of the program for the Probation Department?) Yes. Client restrooms called for as a part of the tenant users’ functional requirements will

be a part of the scope.

Q21) What will be the involvement of the union members on the project?) The level of involvement of represented labor is unknown at this time and cannot be

estimated.

Q22) Is the basement part of the planned occupancy space?) Yes. A portion of the basement is available for occupancy as a part of this project.

Q23) Will the County help with digitization services and/or IT auditing?) Yes.

Q24) Will the County provide building plans of the past and original construction of 1111 Jackson?

) The County has only hard copies of building plans which will be provided to Contractor in PDF format.



Q25) Which architectural firm remodeled 1111 Jackson?) Daniel, Mann, Johnson & Mendenhall.

Q26) If a SLEB company forms a joint venture with a non-SLEB company, is the new enterprise still required to meet additional SLEB requirements?

) The County only accepts bid responses from a single entity. If the joint venture is a single entity (i.e., has a single Federal Tax ID Number), then the joint venture may be bid as the prime. In addition, if that single entity is an Alameda County certified SLEB, then it would meet the SLEB requirement.

However, two separate entities (i.e., two vendors each with its own Federal Tax ID Number) are not allowed to submit a bid response together; one of those entities must decide which will submit the bid response as the prime bidder.

Q27) Are there target dates for the completion of any of the phases of the project or its completion based on other plans for, or the availability of, the current Social Services and/or Probation Department buildings?

) There are no hard target dates. However, Contractor shall proceed as soon as practicable while delivering an effective set of deliverables that ensures successful achievement of the goal of the project as described in Section B (BACKGROUND). Time is of the essence in the performance of this project.

Q28) What is the desired completion date for each phase? ) There are no desired completion dates for each phase. However, Contractor shall proceed

as soon as practicable while delivering an effective set of deliverables for each phase that ensures successful achievement of the goal of the project as described in Section B (BACKGROUND). Time is of the essence in the performance of this project.

Q29) Is May 22 still the contract start date?) No. Please see the revised Calendar of Events at the beginning of this Addendum.

Q30) Do preference points for local and SLEB apply to prime contractor only?) Yes.



The following participants attended the Bidders’ Conferences:

Company Name / Address Representative Contact Information

Contract Office Group1731 Technology DriveSan Jose, CA 94110

Dennis Jackson

Phone: 408-213-5014E-Mail: [email protected] Contractor: NoSubcontractor: YesCertified SLEB: No

Page + Moris354 Los Palmos Dr.San Francisco, CA 94127

Beverly Moris


Emergent Solutions, Inc.1611 Telegraph Ave., Suite 828Oakland, CA 94612

Reza Ahmadi


Telecommuting Advantages25 Corwin St., #3San Francisco, CA 94114

Rick Albiero

Phone: 415-609-9857E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB: No

Jones Lang LaSalle1 Front St., Ste. 1100San Francisco, CA 94111

Jessica Hoffman

Phone: 415-395-4944E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB:

Muller & Caulfield Architects339 15th St., Ste. 300Oakland, CA 94612

Rosemary Muller

Phone: 510-832-8560E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB: Yes

RMW Architecture & Interiors160 Pine St., 4th FloorSan Francisco, CA 94133

Rhea Butler


Ware Malcomb2400 Camino Ramon, Ste. 390San Ramon, CA 94583

Gary Drew

Phone: 925-244-9620E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB:



Company Name / Address Representative Contact Information

SMC Consulting379 Insurance St.Beaver, PA 15009

Sam McWilliams


Jones Lang LaSalle1 Front St., Ste. 1200San Francisco, CA 94111

Bob Hunt


SeJ DesignOakland, CA 94610 Sherril Jackson

Phone: 510-274-9720E-Mail: [email protected] Contractor: NoSubcontractor: YesCertified SLEB: Yes

Move Ahead2930 MadelineOakland, CA 94602

Tzionah Rapaport


Business Place Strategies, Inc.318 N. Carson St., Ste. 208Carson City, NV 89701

Clark Sept


Gensler2 Harrison, Ste. 400San Francisco, CA 94105

Katie Boothroyd

Phone: 415-836-4509E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB: No

Corporate Int. Solutions25546 Seaboard LN.Hayward, CA 94545

Jesus Silva

Phone: 510-773-9039E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:


REVISED EXHIBIT ABID RESPONSE PACKET

RFP No. 901082 – Alternative Work Solutions Relocation Space Planning Services

To: The County of Alameda

From: (Official Name of Bidder)

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL HARDCOPY BID (EXHIBIT A – BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES, PLUS FIVE (5) COPIES AND ONE (1) ELECTRONIC COPY OF THE BID IN PDF (with OCR preferred)

ALL PAGES OF THE BID RESPONSE PACKET (REVISED EXHIBIT A) MUST BE SUBMITTED IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED; ANY PAGES OF REVISED EXHIBIT A (OR ITEMS THEREIN) NOT APPLICABLE TO THE BIDDER MUST STILL BE SUBMITTED AS PART OF A COMPLETE BID RESPONSE, WITH SUCH PAGES OR ITEMS CLEARLY MARKED “N/A”

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF REVISED EXHIBIT A – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL PRICES AND NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFP

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFP, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS REVISED EXHIBIT A – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

REVISED Exhibit A – RFP No. 901082Page 1

BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, the RFP, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFP No. 901082 – Alternative Work Solutions Relocation Space Planning Services.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

Bid Protests / Appeals Process [http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm]

Debarment / Suspension Policy [http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

Iran Contracting Act (ICA) of 2010 [http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

General Environmental Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

Small Local Emerging Business Program [http://acgov.org/auditor/sleb/overview.htm]

First Source [http://acgov.org/auditor/sleb/sourceprogram.htm]

Online Contract Compliance System [http://acgov.org/auditor/sleb/elation.htm]

General Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

Proprietary and Confidential Information [http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]


http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm

http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm

http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm

http://acgov.org/auditor/sleb/elation.htm

http://www.acgov.org/gsa/departments/purchasing/policy/compliance.htm

http://acgov.org/auditor/sleb/sourceprogram.htm

http://www.acgov.org/gsa/departments/purchasing/policy/first.htm

http://acgov.org/auditor/sleb/overview.htm

http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm

6. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, by signing REVISED Exhibit A – Bid Response Packet, the Contractor agrees to meet the minimum insurance requirements stated in the RFP. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFP.

10. The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; OR

Bidder is a certified SLEB and is requesting 10% bid preference (Bidder must check the first box in Item 4 above and provide its SLEB Certification Number); OR

Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit:

Copy of a verifiable business license, issued by the County of Alameda or a City within the County; and

Proof of six (6) months business residency, identifying the name of the vendor and the local address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.


Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20


BID FORM

Cost shall be submitted on Exhibit B as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the cost the County will pay for the three-year term of any contract that is a result of this bid.

Quantities listed herein are estimates, and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. These estimated quantities are provided so that each Bidder’s cost can be evaluated on the same basis.

Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

Table A: Phase 1 + Phase 2 + Phase 3

A B C

Consultant Type Number of Estimated Hours Hourly Rate Extended Cost

(= A * B)

Project Manager 240 $ $

LEED 80 $ $

AWS 120 $ $

Process management 80 $ $

Change management 80 $ $

Furniture/ergonomics 160 $ $

Space programming 120 $ $

Space Planning 120 $ $

A: Total Price for first three (3) phases $


Table B: Phase 4

A B C

Consultant Type Number of Estimated Hours Hourly Rate Extended Cost

(= A * B)

Participate in the development and review of construction documents to ensure that the essential attributes of the proposed AWS program are intact and remain viable

40 $ $

Assist client agencies with change management issues at all levels of the organization

40 $ $

Work with client agencies to develop a plan for transition and implementation of the proposed AWS program

40 $ $

Advise on methodology that will promote support for the programs and on specific ways to implement a program for the new environment

20 $ $

B: Total Price for Phase 4 $

Table C: Total Bid Price for all four (4) phases

A: Total Price for first three (3) phases $ B: Total Price for Phase 4 $

C (=A+B): Total Bid Price for all four (4) phases $


Table C Table D: Consultant Rates

** Table C Table D will not be part of the Bid Evaluation but bidders will be expected to provide services described, as needed, at the rates quoted below.

Consultant Type Hourly Rate

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$ *please print additional pages as necessary


REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the REVISED Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title (i.e. Table of Contents, Letter of Transmittal, Key Personnel, etc.).

1. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the proposal and their corresponding page numbers. Tabs should separate each of the individual sections.

2. Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

3. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFP. This list must include all key personnel who will provide services to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

(a) The person’s relationship with Bidder, including job title and years of employment with

Bidder; (b) The role that the person will play in connection with the RFP;(c) Address, telephone, fax numbers, and e-mail address; (d) Person’s educational background; and(e) Person’s relevant experience, certifications, and/or merits

4. Description of the Proposed Services: Bid response shall include a description of the terms and conditions of services to be provided during the contract term. The description must contain, but is not limited to, the following:

(a) Estimated start and completion dates for each of the first (3) phases;(b) Bidder’s methodology and approach in providing the services required in each of the

first three (3) phases, including a projected timeline;(c) A list of the number of Bidder’s personnel involved in each of the first three (3) phases,

corresponding scope of work to be performed by each personnel, and hours needed by each personnel to complete their work. (Please use Bid Form – Table C Table D to list any additional personnel and rates not listed Table A or Table B);

(d) Detailed information of how the services in the bid response will meet or exceed the requirements of the County;

(e) Identification of any limitations, risks, and/or potential problems in providing the services to the County, along with proposed mitigation or resolution thereof


(f) Identification of any limitations or restrictions of the Bidder in providing the services that the County should be aware of in evaluating its Response to this RFP; and

(g) Detailed assessment of any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County, especially as they pertain to the delivery of high quality products and results.

5. Financial Statements:

(a) Most recent Dun & Bradstreet Supplier Qualifier Report. For information on how to obtain a Supplier Qualifier Report, contact Dun & Bradstreet at 1-800-700-2733 or www.dnb.com

6. References:

(a) Using the templates on pages 12-13 of this REVISED Exhibit A – Bid Response Packet, Bidders must provide a list of five (5) current and five (5) former clients. References must be satisfactory as deemed solely by County. At least two (2) references must have similar scope, volume and requirements to those outlined in these specifications, terms and conditions, and have been completed within the last three (3) years.

Bidders must verify that the contact information for all references provided is current and valid.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(b) Using the templates on pages 14-15 of this REVISED Exhibit A – Bid Response Packet, Bidders must provide a list of five (5) current and five (5) former clients for each subcontractor to be used (print additional templates pages as necessary). Subcontractor references must demonstrate experience with projects of similar scope, volume and requirements to those outlined in these specifications in relation to the subcontractor’s role in the project.

Bidders must verify that the contact information for all references provided is current and valid.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(c) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

7. Exceptions, Clarifications, Amendments:

(a) This shall include clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and shall be submitted with your bid response using the template on page 16 of this REVISED Exhibit A – Bid Response Packet.


(b) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.

8. SLEB Partnering Information Sheet:

(a) Every bidder must fill out and submit a signed SLEB Partnering Information Sheet, (found in REVISED Exhibit A immediately following this paragraph) indicating their SLEB certification status and, if not certified, the name, identification information, and goods/services to be provided by the SLEB partner(s) with whom the bidder will subcontract to meet the County SLEB participation requirement. If a SLEB subcontractor(s) is named, the Exhibit must be signed by the SLEB(s) according to the instructions.


SMALL LOCAL EMERGING BUSINESS (SLEB)PARTNERING INFORMATION SHEET


In order to meet the Small Local Emerging Business (SLEB) requirements of this RFP, all bidders must complete this form as required below.

Bidders not meeting the definition of a SLEB (http://acgov.org/auditor/sleb/overview.htm) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be considered for contract award. SLEB subcontractors must be independently owned and operated from the prime Contractor with no employees of either entity working for the other. This form must be submitted for each business that bidders will work with, as evidence of a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as needed.)

Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract. One of the benefits of the partnership will be economic, but this partnership will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

Once a contract has been awarded, bidders will not be able to substitute named subcontractors without prior written approval from the Auditor-Controller, Office of Contract Compliance (OCC).

County departments and the OCC will use the web-based Elation Systems to monitor contract compliance with the SLEB program (Elation Systems: http://www.elationsys.com/elationsys/index.htm).

BIDDER IS A CERTIFIED SLEB (sign at bottom of page)

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

NAICS Codes Included in Certification:

BIDDER IS NOT A CERTIFIED SLEB AND WILL SUBCONTRACT % WITH THE SLEB NAMED BELOW FOR THE FOLLOWING GOODS/SERVICES:

SLEB BIDDER Business Name:

SLEB Certification #: SLEB Certification Expiration Date:

SLEB Certification Status: Small / Emerging

NAICS Codes Included in Certification:

SLEB Subcontractor Principal Name:

SLEB Subcontractor Principal Signature: Date:

Upon award, prime Contractor and all SLEB subcontractors that receive contracts as a result of this bid process agree to register and use the secure web-based ELATION SYSTEMS. ELATION SYSTEMS will be used to submit SLEB subcontractor participation including, but not limited to, subcontractor contract amounts, payments made, and confirmation of payments received.

Bidder Signature: Date:


CURRENT REFERENCES (BIDDER)


Bidder Name:

Company Name: Contact Person: Address: Telephone Number: City, State, Zip: E-mail Address: Services Provided / Date(s) of Service:






FORMER REFERENCES (BIDDER)


Bidder Name:







CURRENT REFERENCES (SUBCONTRACTOR)


Subcontractor Name:







FORMER REFERENCES (SUBCONTRACTOR)


Subcontractor Name:







EXCEPTIONS, CLARIFICATIONS, AMENDMENTS


Bidder Name:

List below requests for clarifications, exceptions and amendments, if any, to the Error: Referencesource not found and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.Reference to: Description

Page No. Section Item No.p. 23 D 1.c. Vendor takes exception to…

*Print additional pages as necessary


EXHIBIT CVENDOR BID LIST


Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 901082, and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 901082 - Alternative Work Solutions Relocation Space Planning ServicesBusiness Name Contact

NameContact Phone Address City Stat

e Email

Business Place Strategies, Inc. Clark Sept(510) 530-3789 318 N. Carson St., Ste 200 Carson City NV

[email protected]

Cassidy Turley Steve Crane [email protected]

CBRE Sarah Naughton [email protected]

Collier International Ken Meyersieck [email protected]

Contract Office Group Dennis Jackson(408) 213-5014 1731 Technology Drive San Jose CA [email protected]

Cushman Wakefield Anthony Shell [email protected]

Emergent Solutions, Inc. Reza Ahmadi(415) 699-7250

1611 Telegraph Ave., Ste. 828 Oakland CA [email protected]

Gensler Katie Boothroyd

(415) 836-4509(607) 761-9169 2 Harrison, Ste. 400

San Francisco CA [email protected]

Grubb & Ellis Timothy Rivers [email protected]

Jones Lang LaSalle Steve Kahn 1 Front St., Ste. 1100San Francisco CA [email protected]

Jones Lang LaSalle Alex Holton 1 Front St., Ste. 1100San Francisco CA [email protected]

Jones Lang LaSalle Jessica Hoffman(415) 395-4944 1 Front St., Ste. 1100


Jones Lang LaSalle Bob Hunt(206) 354-1397 1 Front St., Ste. 1200


Move aheadTzionah Rapaport

(510) 336-2973 2930 Madeline Oakland CA [email protected]

Moving Solutions Loretta Bell(408) 204-7173 927 Wrigley Way Milpitas CA [email protected]

Muller & Caulfield Architects Rosemary Muller(510) 832-8560 339 15th St. Ste. 300 Oakland CA [email protected]

Page & Moris Beverly Moris(510) 418-2992 354 Los Palmos Dr.


RMW Architecture & Interiors Rhea Butler(415) 490-1684 160 Pine St., 4th Floor


SEJ Design Sherril Jackson(510) 274-9720 Oakland CA [email protected]

SMC Consulting Sam McWilliams(724) 728-8625 379 Insurance St. Beaver PA [email protected]

Telework Research Network Kate Lister (760) 703- [email protected]

Exhibit C – RFP No. 901082Page 1

mailto:[email protected]













http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm

0377 mThe Telecommuting Advantage Group Rick Albiero

(415) 609-9857 25 Corwin St., #3


Ware Malcomb Gary Drew(925) 244-9620

2400 Camino Ramon, Ste. 390 San Ramon CA [email protected]

Corporate Int. Solutions Jesus Silva 510-773-9309 25546 Seaboard Ln. Hayward CA [email protected]

Exhibit C – RFP No. 901082Page 2


EXHIBIT D-11111 JACKSON

Exhibit D (Revised) – RFP No. 901082Page 3

















EXHIBIT D-2401 BROADWAY
















