90 days after the close of SFA program year

Opening Cash Balance-Comes from the June 30th from the previous year. It is the net cash resources available to the school nutrition operation at the beginning of the school fiscal year less current liabilities. Government regulations require that no more than three months of average expenditures may be accumulated in the cash balance. If the net cash resources exceed the three months average expenditures, the state agency must require that the school district take action to reduce the excess balance.

Total Revenue- Income received in exchange for goods or services provided by the RCCI nutrition department. Major sources include: student payments for meals and federal reimbursement. Other sources include: state reimbursement, revenue from non-program foods, contracts for other federal programs such as Summer Food Programs, interest/dividends and rebates.

Total Expenditures – Include all expenses incurred to produce reimbursable meals, expenditures for non-program items/food used, purchased services, equipment purchases, supplies/miscellaneous.

Surplus/Deficit – This field will be auto-populated. (Opening Cash Balance + Total Revenue – Total Expenditures).

Ending Cash Balance – This field will be auto-populated. (Opening Cash Balance + Total Revenue – Total Expenses). Balance as of June 30th.

Claim Months – Populated by Sponsor for claim months. Includes SFSP & SSO.

Average Monthly Expenses- This field will be auto-populated. (Total Expenditures divided by Claim Months)

3 Month Average Monthly Expenses- This field will be auto-populated. Total Expenditures ÷ claim months x 4.

Excess Balance- This field will be auto-populated. (Opening Cash Balance + Total Revenue - Total Expenditures)

Salaries- Direct labor paid from food service.

Employee Benefits- Are those paid by the employer.

Indirect Cost Rate – The RCCI nutrition program’s share of general RCCI costs that are incurred for common or joint purposes and cannot be readily identified as a direct cost. The amount covered must be through an approved cost allocation plan. Private schools and RCCIs use 10%.

Indirect Cost for CN Program – (will pre-populate) the school nutrition program’s share of general school districts costs that are incurred for common or joint purposes and cannot be readily identified as a direct cost. The amount covered must be through an approved cost allocation plan. The RCCI may or may not charge their RCCI’s nutrition program this fee. This is auto populated.

Indirect Cost Expense for Program Year

The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/compliant _filing_cust.html, or any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).

USDA is an equal opportunity provider and employer.