9 - Safety Management System€¦ · • Monitor parameter of vessel and liaise with security guards regarding general atmosphere and any potential hazards of intoxication • Support

Old Salt Perth - Safety Management System (SMS)

This Safety Management System has been prepared as part of our commitment to providing a risk minimal environment for patrons on board during events on the Swan River in Perth.

This system has been developed in accordance with the National Standard for Commercial Vessels (all relevant parts).

This SMS has been developed to the depth required to submit to DPAW, DoT and other third party stakeholders to demonstrate our dedication to compliance with all parts of the NSCV for an initial approvals process. There are a number of further developments, crew specifics and detail to be added post approvals once there is clarity over timeline.

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1.0 Vessel and Contact Details

Vessel Name/Company Name: Old Salt Perth Pty. Ltd.

Owners: Katie Chrystal, Jacob Collier

Email: [email protected]

Vessel Type: Dumb Barge - Permanently Moored

Vessel Length: 36.5m

Area of Operation: Sheltered Waters only - 400m from Elizabeth Quay (full-time)

NSCV Risk Category: Passengers (High)

NSCV Service Category: Class 1E

Propulsion: None

Machinery Space: Twin 50kVa Generators - Unmanned

Fire Protection: Yes - machine smothering and automatic detection throughout vessel

Layout: Single Deck, open plan, services area (staff, lifejackets, amenities, kitchen)

2.0 Risk Management

2.1 Introduction

Old Salt Perth is a permanently moored venue roughly 400m out from Elizabeth Quay on the Swan River. It is an events focussed venue with a maximum of 250 patrons at any one time. These patrons will reach the venue by transfer vessel from a dedicated commercial jetty space at Barrack Street subleased from Perth Water Transport/Rottnest Express.

A separate complete Risk Management Plan has been completed as part of our wider submission and can be viewed as a separate attachment within the Submission Documentation. The application of many of these risk mitigation strategies can also be found within the Emergency and Security Management Plan also within the documentation. Both of these documents have been developed using Part C of the NSCV as well as general requirements (Part B) and Part D (Crew Requirements) to best understand how to deal with each scenario.

2.2 Risk Management Program Review

Monthly management meetings and weekly team WIP meetings already established within the wider framework of our company will form the basis for risk management review. Should any non-compliance occur, or should our function differ greatly from normal operation, an unscheduled risk management review will occur, followed by a wider SMS review within the management framework to ensure that similar issues are not again overlooked.

2.3 Risk Management Responsibilities

2.3.1 Vessel Owner and Operations Manager

The Vessel Owner and Operations Manager assume overall responsibility for the maintenance, review and improvement of the vessel’s risk management program and wider Safety Management System’s operational success.

Old Salt Perth has a dedication to effective crew and staff management. This expectation forms the basis for effective management policies including:

• Fatigue Management PolicyIn order to best maintain customer service reputation and be alert at all times in the event of an emergency where action is required, a fatigue management policy will be in place. This will involve maximum shift hours, frequency of work shifts, visual inspection and support from team mates as well as interaction with the shift manager throughout each shift.

• Staff Drugs and Alcohol PolicyOld Salt Perth maintains a zero tolerance approach to staff consumption of drugs and alcohol. Staff preparedness at all times is essential before and during an event, therefore a strict adherence to this policy is essential for ongoing employment with our company.

• General Awareness and HierarchyThe Master must ensure all crew members are familiar with and understand the vessel’s risk management program and their responsibility to report any hazards or risks identified when performing their duties. Additionally, it is the responsibility of the Master to report threats, manage crew and advise the owner on necessary requirements for effective operation. It is for this reason that Old Salt Perth will involve senior crew in all aspects of the risk

management plan and its development/review process

3.0 Vessel Owner’s Authority Statement

Ms. Katie Chrystal and Mr. Jacob Collier are Directors of Old Salt Perth Pty. Ltd. As such, it is their responsibility to ensure that Old Salt is properly resourced and there is ongoing development in the following areas:

• Development, maintenance, review and improvement of the vessel’s documented Safety Management System (SMS)

• Development, maintenance, review and improvement of any additional policies, procedures or guidelines considered necessary to assist the Master and crew to fulfil their respective duties and responsibilities and provide for the safe and effective operation of the vessel

3.1 Key Staff Responsibilities

Whilst actual hiring processes and training procedures will occur once approvals have been granted to Old Salt Perth and a riverbed lease is in place, these are our minimum compliance numbers that will form our objectives when undertaking the HR process within the coming months.

2 x Vessel Owners

• Leadership and strategic direction of the company

• Major HR decisions

• Coordinating training days and core implementation of the SMS

• Financial planning and regulatory compliance

Operations Manager/Master (Inland Waters)/Approved Manager (Core Complement)

• Management of staff/staff rostering and ensuring appropriate crewing at all times

• Management of ticket booking system

• Management of safety briefing and passenger verification procedure

• Ensure safety of vessel, crew and passengers

• Training and development after consultation with Vessel Owner

• Area Warden and key communications person - Two-Way Radio control on behalf of Licensee in emergencies

Licensee/Coxswain Grade 2 (NC) (Core Complement)

• Compliance with all Liquor Licensing requirements

• Ensure all staff have up to date training and staff compliance is at 100%

• OH&S delegate - ensuring compliance with all staff policies (fatigue and drugs/alcohol policy)

• Act as Chief Warden in emergencies on board

• Responsibility to ensure all casual staff are trained and compliant with liquor regulations as well as customer service policies

• Ensuring free traffic flow in and around the bar

• OH&S responsibility for safety in the services areas

Marine Engine Driver Grade 2 (NC)/Approved Manager (Core Complement)

• Maintenance schedules for generators on board

• Reporting and transparency of all maintenance logs

• Maintenance of transfer vessel and venue

• Balance and checks of vessel log with the Master

Marine Engine Driver Grade 2 (NC) - Replacement

• As above

4 x General Bar Workers/Staff

• Responsibility to maintain relevant training required at all times

• Adherence to the staff policies (fatigue and drugs/alcohol)

• Support to senior crew in all situations where required

3 x Security

• Monitoring crowd behaviour and ensuring a safe environment for all patrons

• Support to senior staff where required

• ID Checks and assistance in the passenger verification procedure to allow for smoother transfer to overall manifest for each event

• Contain situation involving any intoxicated person/persons

2 x Chefs

• Ensure food compliance by local standards and customer service is maintained

• Ensure safe handling practices


1 x Lifeguard

• Monitor parameter of vessel and liaise with security guards regarding general atmosphere and any potential hazards of intoxication

• Support senior crew in all situations when required

4.0 Designated Person

The Vessel Owner has appointed an Operations Manager/Master for Old Salt Perth to act on their behalf. Responsibilities include:

• Monitoring the safety of vessel operations

• Ensuring the effectiveness of pollution prevention controls in collaboration with the Engineer and reporting this in the vessel log

• The allocation of resources sufficient to ensure the vessel’s seaworthiness

• Contributing to appropriate crew determinations

• Reporting back to the Vessel Owners transparently to develop further methods to increase safety and efficiency amongst the strategic operation of the venue

The Operations Manager/Master for Old Salt Perth is familiar with the requirements needed to safely operate the venue without prior consultation with the owners. As such, it is their delegated responsibility to take action should need be in all situations requiring it.

5.0 Master’s Responsibility and Authority Statement

As above, the Master (also the Designated Person in Section 4.0) is responsible for overall communication and command of the vessel at all times during its commercial operations.

The Master must ensure the vessel is fit for purpose (and in the case of our permanently moored venue, undertake the pre-event checks) before starting any event, and that the venue has the appropriate crew, is maintained and equipped with firefighting, safety and lifesaving appliances consistent with regulatory requirements for its service category, intended area of operation and associated risks.

The Master is responsible for implementing the SMS on behalf of the owners and also:

• Ensuring crew members know the precautions and procedures that provide for the safe operation of the vessel and protect the environment from pollution (fuel, waste etc.)

• Delivery or coordinating delivery of the crew induction training program in collaboration with any other relevant senior crew (such as the MED2 when it comes to mechanical requirements on board, or the Licensee if it comes to food safety, alcohol service and correct customer service practice) and any additional training or mentoring that is necessary to ensure the crew’s ongoing learning and development

• Regularly reviewing the duties and responsibilities of the crew to ensure their currency and relevance to the vessel’s operation

• Taking timely and reasonable measures to eliminate or effectively control any identified risk

• Approach other senior staff (Licensee and Engineer) or Vessel Owners for any assistance that is necessary to fulfil the above-mentioned responsibilities

6.0 Resources and Personnel

Accurate justification for why we believe the personnel we have included are sufficient will be included in the appendices below. We are fully compliant with the NSCV Part D (Crew Competencies), Part B and Part E for our Core Complement.

6.1 Crew training

Given that Old Salt Perth is such a unique venue, we have absolute dedication to crew competency to ensure that it is a safe environment for everyone. We have a strict training program, delivered by senior staff so that all support crew are equally as alert and understanding of the support roles required in each shift and event type. This is especially true of emergency situations, when correct understanding of all vessel operations are critical.

Old Salt Perth uses the following documentation to ensure the required crew training and development for the vessels normal operations and emergency situations are met:

• Crew Safety Induction Checklist

• Emergency and Security Management Plan

• Crew Duty and Responsibility Statements

• Crew Duties and Responsibilities Competency Assessment

• Vessel Pre-Departure/Pre-Event Checklists

• Passenger Verification Procedure

• Passenger Boarding Procedure/Safety Briefing

• Crew Fatigue Management Policy

• Staff Drug and Alcohol Policy

The development component of the training program is used as necessary by the Master to refresh crew training and maintain currency of competency.

All development and training records are stored at the on-shore office.

6.2 Appropriate Crew

Old Salt Perth is an events venue permanently moored in the Swan River. It runs events with patron numbers between 50 and 250. As such, we have allocated additional crew

numbers based on 50 patron increments to ensure that we are over-compliant with Appropriate Crew numbers necessary (see determinations and justifications below in appendices).

All events to Old Salt Perth are ticketed, meaning we will know in advance how many ticket holders are coming to each event. Given this foresight, we can plan accurately to ensure we have Appropriate Crew numbers at each event.

Other specifics we have taken into account with the determination of Appropriate Crew numbers is:

• The specific nature and atmosphere of each of the above business operations (varied from workshops to small acoustic live performances)

• Variations in passenger numbers (between 50 and 250)

• Variations in passenger profile (primarily 25 - 45 local demographic, accessibility assist requirements will be known in advance through ticketing systems meaning we can plan for it)

• Vessel design and general layout (open plan with clear lines of sight)

• Onboard systems and installations that enhance the vessel’s emergency response capability (overboard detection, CCTV, Two-Way Radio, partnerships with larger vessels)

• Proximity of the vessel’s operating areas to emergency assistance (400m from Elizabeth Quay and 500m from Barrack Street Jetty)

The designated person (Master/Operations Manager) is accountable for ensuring sufficient and appropriate crew numbers and draws on the knowledge and experience of the owners and the wider team to inform this determination.

Appropriate Crew Summary:

Events with between 200 - 250 passengers

1. 1 x Master Inland Waters (also Operations Manager and approved bar manager)

2. 1 x Licensee (Coxswain Grade 2)

3. 1 x MED2 (NC)

4. 4 x General Crew/ Bar Staff

5. 3 x Security (First Aid Trained)

6. 2 x Chefs/General Serving and OH&S Staff

7. 1 x Lifeguard

Core Complement: 3 Additional Crewing: 10 Total Crewing: 13




3. 1 x MED2 (NC)

4. 3 x General Crew/Bar Staff


6. 2 x Chefs/General Serving and OH&S Staff

7. 1 x Lifeguard





3. 1 x MED2 (NC)

4. 1 x General Crew/Bar Staff


6. 1x Chefs/General Serving and OH&S Staff

7. 1 x Lifeguard


7. Procedures for Onboard Operations

7.1 Passenger Safety Briefing

Old Salt Perth has developed a system allowing all passengers to be alerted to our safety briefing information, including how to put on a life jacket and use other ‘general buoyancy devices’, action to be taken by them in the case of an emergency and what to listen for given an emergency situation. The “Passenger Safety Briefing Template” and other relevant information used during this briefing are located in the appendices section of this SMS.

The following procedures have been established to assist with the safe management of a number of activities that by their nature pose an increased risk to the safety of vessel operations and those on-board.

7.2 Passenger Boarding Procedure

Boarding procedure begins at Barrack Street Jetty 2 (sublease from Perth Water Transport) by our Master (Operations Manager), who will act as our transfer vessel pilot. There will also be our jetty Security Guard who will be checking ID’s against tickets bought. The Master/Operations Manager who is across all passenger ticketing details will check the pre-purchased ticket (which is automatically populated in the passenger manifest) which corresponds to a specific departure time, then once Security has completed the ID check, run them through the Safety Briefing.

The ticket purchased ahead of time will alert the Master/Operations Manager to any special needs passengers allowing for additional consideration to be made.

This procedure has been prepared to assist the safe boarding of passengers identified as special needs during the passenger verification process.

Master/Operations Manager Responsibility:

The Master, who moves back and forward between the commercial jetty at Barrack Street and the venue never lets the venue leave his line of sight. This person is responsible for the boarding of passengers and their safety from the time they move from the jetty, to the time they are returned to the jetty.

The Master/Operations Manager, as the designated person, is to be informed at the earliest opportunity of any incident or accident that occurs during the boarding of passengers, as seen by the jetty security or general support staff.

The details of all incidents and accidents are recorded in the vessel log and arrangements are to be made for any further medical assistance that may be required in response to an incident alert received from the Master.The passenger boarding procedure is reviewed and improved as necessary in consultation with key staff as part of the company’s risk management process and the management review of the Emergency and Security Management Plan as well as this SMS Document.Vessel Crew:

Vessel Crew (general staff) are to take direction from the Operations Manager regarding any special needs (children, mobility impaired or otherwise) passengers coming on board and make themselves available at the venue for assistance when the transfer vessel arrives. This will all be noted in the passenger manifest.

In the event of a passenger experiencing a slip, trip or fall during the boarding process assigned crew must:

• Immediately attend the passenger/s

• Assess the situation

• Inform the Master of the incident and any need for medical assistance

• If serious, apply first aid, comfort the passenger/s and ask them to remain where they are until medical assistance arrives

• Remain with the passenger/s pending arrival of support from shore-based staff

• If isolated containment is necessary, move the passenger to the first aid room

• Note the incident details, passenger name, time, date, possible cause, and nature of injury

• Complete an incident report and refer it to the Master

7.3 Passenger Verification Procedure

As outlined in the Operational Plan of Management, the passenger verification procedure is integral to our company objectives, as all safety systems are built from the knowledge of who is on board during events.

This procedure details the company requirements for recording and verifying passenger numbers to assist passenger management in normal operations and emergency situations.

Master (Operations Manager)

Before each event, tickets will be purchased through our online ticketing platform, requiring an email, full name, address, date of birth and declaration stating what they have included in the form is correct. This will form the basis for the manifest at each event. Once bookings close before the event, this completed manifest will be signed off by the Master (Operations Manager) and any special needs assistance required will be communicated to the venue staff working that shift.

Shore/Jetty Staff Responsibilities:

As per our template passenger manifest (see Passenger Manifest Template in the appendices), shore staff are to keep real time records of passengers who have been “verified” by security at Barrack Street. This will include all passengers who are on the manifest, then “check in” and are “verified” by security, so that the manifest is updated and checked for discrepancies (and also for passengers who missed their transfer time or who forfeit their ticket and do not show up).Master Responsibilities: The Master will then be responsible for ensuring that the shore staff who carry out passenger bookings are familiar with the passenger verification procedure. The Master will review the passenger manifest prior to departure on each voyage to determine if a review of appropriate crew numbers is required. The Master must also ensure that general staff assisting security with boarding on the shore receive a copy of the passenger manifest to enable passenger verification during boarding.

The Master will also inform office based staff in the booking office of any passengers that did not board the vessel in time for its scheduled departure to allow for storage in the shore based vessel log.

General Crew/Assigned Crew responsibilities:

General Crew are to assist with senior staff when required with tasks, particularly with special needs passengers.

7.4 Vessel Pre-Departure Checks

As our vessel is a permanently moored venue, we have discussed the “Pre-Departure Checks” as “Pre-Event Checks” to ensure full compliance with all necessary facets of our event register.

Our Operations Manager, with assistance from the Licensee (and Chefs in the cases of food products) will complete these pre-event checks before each event.

Completed checklists are retained on the venue for the duration of each event, before they are moved to the shore based office for storage.

7.5 Crew Fatigue Management Policy

Given that Old Salt runs special one-off events and hosts corporate functions, the nature of the operations are designed to offset fatigue. However, fatigue can be a factor in any operation due to a number of external circumstances. As a result, it is essential that our crew adhere to a strict Fatigue Management Policy as managed by the Operations Manager. The following responsibilities of all staff will ensure risk minimisation throughout our operations:

Vessel Owner responsibility:

• Maintain (and as necessary, review) the company’s fatigue management policy in consultation with key staff

• Manage crew fatigue and associated work performance in accordance with this policy

Operations Manager responsibility:

• Work with the Vessel Owners to develop future strategies to further combat potential crew fatigue

• Execute crew fatigue workshops and training sessions upon induction

All other crew responsibility:

• Abide by the company’s fatigue management policy

• Be alert and provide feedback on personal performance

Policy Intent

To establish a structured policy framework that provides for the personal safety of individuals within the work environment and eliminates fatigue as a risk to the safety of commercial vessel operations.

Disclosure

The Master and crew must inform the Vessel Owner of any situation where factors external of the work environment may cause them to be fatigued and unable to safely perform their respective duties and responsibilities.

Notification

Master and crew must give the Vessel Owner reasonable notification of any inability to work due to fatigue to assist with their short term replacement and to minimise disruption to commercial operations.

Standard Work Hours

Old Salt Perth has dedicated maximum attention to allocation of sufficient human resources to allow for secondary or backup personnel, whilst still over-complying to the appropriate/required crew and the Core Complement.

Typical Old Salt events have deliberately been created with breaks throughout the day. For example, a breakfast event will run for 4 hours until 2pm, then an evening event will run from 4pm until 11pm.

Crew work an expected maximum of 8 hour shifts in demanding positions and are encouraged to take regular breaks. This is necessary to maintain focus and high level customer service. Recommendations on how to reduce fatigue and maintain alertness will form part of routine crew training which will be carried out by the Master.

If extenuating circumstances cause any crew member to work beyond a 12 hour continuous work shift replacement personnel are engaged to crew the vessel should it need to operate on the following day.

Performance Management

Whilst management understands that a number of factors outside of work lead to depleted energy, it is unacceptable for recurring personal factors to lead to fatigue whilst on board the venue. A documented warning system has therefore been established to assist with the management of crew fatigue that is caused by personal external factors. The first disclosure by Master or crew of an inability to work due to fatigue brought about by personal factors will be met with a written warning and support offered by the company to reduce the risk of reoccurrence. The second disclosure will result in the issuing of a cautionary letter to the person in question confirming that a further disclosure will cause their employment contract to be terminated.

7.6 Staff Drug and Alcohol Policy

The company recognises the misuse of drugs and alcohol by staff has the potential to threaten personal safety and the vessel’s safe operation. This policy has been prepared to minimise this risk and provide for the transparent and responsible management of disclosed or detected drug and alcohol misuse by staff.

Vessel Owner Responsibility:

• Establish and as necessary review the company’s drugs and alcohol policy in consultation with key staff as part of the company’s risk management process

• Manage any misuse of drugs and alcohol by staff in accordance with the established policy

Master and Crew Responsibility:

• The Master is to undertake training for all inductees on this policy along with the Fatigue Management Policy and ensure compliance

• Abide by the company’s drug and alcohol policy

Policy Intent

To establish a structured framework that provides for the personal safety of individuals within the work environment and eliminates the misuse of drugs and alcohol as a potential risk to the safety of commercial vessel operations.

Drugs and Alcohol in the Workplace

The company has a zero tolerance for drugs and alcohol which is specified in the company’s conditions of employment and all employees are advised of their requirements accordingly.

With the exception of prescribed medication, no staff member is to bring drugs or alcohol into the workplace. No staff member is to enter the workplace under the influence of drugs or alcohol.

Staff members have an obligation to inform the Vessel Owner of any prescribed medication that may impair their capacity to safely fulfil their designated duties and responsibilities at work.

Any detected breach of these conditions of employment will result in immediate termination of the staff member in question.

Disclosure

The Master and crew must inform the Vessel Owner of any situation where personal circumstances external of the work environment may cause them to be unfit to safely perform their respective duties and responsibilities.

Notification

The Master and crew must give the Vessel Owner reasonable notification of an inability to work due to the effects of drugs or alcohol. This is essential to enable engagement of suitable relief and minimise disruption to commercial operations.

Privacy

The company accepts that lifestyle choices made by employees of the company away from work are their personal business. None the less, the company has a vested interest if these lifestyle choices impact on their performance at work, their personal safety and the personal safety of others.

The company agrees that it will not divulge any details to a third party of any disclosure made by its employees in accordance with this policy.

Performance Management

This policy incorporates a documented warning system to assist the responsible management of drugs and alcohol misuse when disclosed to the Vessel Owner in accordance with this policy. The first disclosure by Master or crew of an inability to work due to impairment by drugs or alcohol will be met with a written warning and support will be provided by the company to reduce the risk of reoccurrence. The second disclosure will result in the issuing of a cautionary letter to the person in question confirming that a further disclosure will cause their employment contract to be terminated.

7.7 Food Safety for Old Salt Perth

Food Selection and Preparation

Old Salt Perth has engaged renowned commercial kitchen company Caterlink to design the small commercial kitchen on board to be fully compliant with all State Laws and Health and Safety regulations. The kitchen will provide the ability to cook everything from small regeneration meals for larger events, to 150 patron Weddings.

Most necessary food preparation and ingredients will be delivered to the vessel prior to each event to the commercial jetty and brought over by transfer vessel.

Our on-board chefs are responsible for all preparation, packaging and general food requirements necessary under local regulations.

Food Storage

The Licensee and Head Chef are responsible for the delivery of food and safe transfer to the venue.

These staff must:

• Check the pre-packed food to ensure there are no signs of damage to the packaging that could have exposed the food to contamination

• Refuse to accept any food where there is evidence of damaged packaging and potential contamination

• Place anything perishable requiring cool storage to be placed immediately into refrigeration

• Inform the Master when all food has been appropriately stored on the vessel

Food Handling

Any crew member assigned to serving food will have undergone a relevant training module allowing them to be certified in fulfilling that role. All necessary qualifications will be marked in the training records stored in the shore based office.

Different events will require different amounts of catering through the kitchen, however in general, 2 crew who will be stationed at the bar will take orders and help move food through the kitchen pass to the passenger waiting for their food at the service area.The assigned crew members are to thoroughly wash their hands, apply the company supplied sanitiser and don the protective gloves prior to removing any protective packaging from the food. The crew members are to wear the company cap or company supplied hair net at all times during food transfer and distribution. No leftover food is to be returned to the vessels refrigerator for cold storage.

7.8 Alcohol Management

For full alcohol management strategies, please refer to the Alcohol Management Plan included in the wider Submission Documentation.

The Licensee will be responsible for all alcohol served under our Tavern License (Restricted) throughout hours of operation.

All staff dealing with alcohol will have their RSA certification and have undergone strict training with the Licensee. This training will be recorded in the training records stored in the shore based office.

Our company is dedicated to a harm minimisation policy meaning that all actions are based on previous training provided by the Master and Licensee in collaboration to ensure all staff are fully aware of their responsibilities and the consequences of their actions.

Vessel Owner’s Responsibility:

• Ensure that all licensing documentation is up to date and all records are fully compliant

• Liaise with Department of Racing, Gaming and Liquor to develop up to date strategies on harm minimisation

• Deal with Licensee and Master in management meetings to develop more efficient ways to communicate harm minimisation and safe practice to general crew members

Licensee Responsibility:

• Provide all on board specific training to new RSA qualified staff who will be working behind the bar at Old Salt Perth

• Ensure all security staff are fully aware of their roles and appropriate customer management practice

• Deal directly with disgruntled passengers in a calm and friendly manner

Master Responsibility:

• Liaise with the Licensee to ensure all management practices are being complied with

• Facilitate all training sessions and record in the training records

• Ensure appropriate staff (and backup staff) are scheduled for work given foresight of the manifest and the nature of each upcoming event

General Crew Responsibilities:

• Adhere to all directions from senior crew and support where necessary

• Ensure that all staff policies are adhered to and support teammates where required

• Ensure all qualifications are up to date and accurate for all shifts

8. Emergency Preparedness

The Vessel Owners have collaborated to develop the Emergency and Security Management Plan and as a result the system able to be utilised in a variety of emergency situations. This entire separate document should be reviewed in conjunction with the Safety Management System documentation. All specific emergency response roles will be discussed in the appendices of this document.

It is incumbent on the Master as part of his or her crew training and development responsibilities to ensure all crew:

• Understand the primary objective of the emergency plan

• Are conversant with their designated roles and responsibilities in the emergency plan

• Demonstrate proficiency in fulfilling their designated roles and responsibilities through practical application during emergency drills

8.1 Emergency and Security Management Plan Primary Objective

The primary objective of the emergency plan is to ensure a timely, appropriate and coordinated response to the identified emergency and its effective management from occurrence to resolution in whatever form that may take. It includes the identification and management of any foreseeable risks associated with the emergency situation.

8.2 Roles of Crew Members

Roles of all crew members in all emergency situations requiring swift action are included in the appendices. These emergency situations have been modelled from both Old Salt’s Risk Management Plan and Emergency and Security Management Plan both of which take into account a wide scope of possibilities and the crew necessary to negate risk associated with them.

This scope of emergencies forms the basis for emergency training for all crew inducted as well as ongoing training for existing crew.

8.3 Crew Preparedness

Emergency drills are carried out by the Master on a monthly basis to test and assess crew competency and the details of these drills are recorded in the Vessel Log. Following these drills, the monthly management meeting with senior crew and the Vessel Owners will discuss the effectiveness of the drills as a part of the wider documentation and the SMS, and strategies to increase this effectiveness will be discussed.

9. Follow up on hazardous occurrences and non-conformances

This procedure has been established to support an effective response to incidents, accidents and detected non-conformance. Additionally, this procedure will promote consistency in the application of its investigative processes.

Whilst all senior and general crew have a role in the review of non-conformances, primary roles include:

Master Responsibility

• Maintaining the incident and non-conformance register and ensuring completion of an incident and non-conformance report for each occurrence

• The timely investigation of all hazardous occurrences and detected non-conformance

• Confirming the effectiveness of follow up corrective action

Master and Licensee

• Coordinates a fortnightly meeting to provide for the review of reported hazardous occurrences and non-conformances, followed by a monthly management review meeting

• The incident and non-conformance register and individual incident and non-conformance reports are reviewed by the Master, Vessel Owner and Licensee at the weekly WIP meetings

• The incident and non-conformance register provides a summary of all occurrences that assists the company to identify and respond to any trends that may be developingWe have prepared template forms in the appendices to assist with the accurate reporting, capture and evaluation of all hazardous occurrences and non-conformances.

10. Maintenance of Vessel and Equipment

10.1 Routine Programmed Maintenance

A routine maintenance program has been established for Old Salt Perth, its machinery (1 generator and 1 back up generator) and equipment (lifesaving equipment, fire fighting equipment and other necessary kit to minimise risk) to ensure the vessel is maintained in a seaworthy condition appropriate to its commercial operations.

We are employing a full time Marine Engine Driver Grade 2 (NC) to assist with technical aspects to the on board equipment and machinery. The operation of this machinery and all safety equipment will be monitored before, during and after each event by the MED2 (NC).

Inspections carried out in accordance with the maintenance program are conducted by the Vessel Owner, the Master and the Marine Engine Driver Grade 2. The person conducting the inspections is responsible for:

• The integrity of the inspection process

• The sufficiency and appropriateness of resultant determinations, and

• The timeliness and effectiveness of any action taken in response to findings

Routine inspections of the vessel and auxiliary machinery and equipment are to be carried out by the Vessel Owner or designated person at monthly intervals during the wider scope management meetings and recorded in the template developed in the appendices of this SMS. Additionally, the MED2 (NC) will review the operation of the generators themselves before each shift to ensure that everything is working correctly and the maintenance schedule is in line with operational expectations.

These inspection records are retained in the shore-based office. Routine maintenance of the vessel, its machinery and equipment is carried out in accordance with the “Programmed Maintenance Schedule”. The schedule is maintained by the Master and retained in the company’s shore based office. Our developed template for monitoring this process is included in the appendices of this document.Regulatory requirements for the service and replacement of certain equipment have been factored into the routine maintenance schedule as have machinery and equipment warranties.

10.2 Unscheduled Maintenance

The identification of the need for any unscheduled maintenance is part of the crew’s routine daily duties and responsibilities. The “Unscheduled Maintenance Report” also prepared and included in the appendices are to be used by all crew to record the details of any identified need for unscheduled maintenance. This report is then to be referred to the Master for consideration/action. Any factors of the vessel, including amenities operation and quality, generator operation, electrical operation (including PA system), kitchen operation etc., is to be included in training to the relevant crew members (for example to the chefs or bar workers).The Master is responsible for verifying all entries recorded in these reports and ensuring their referral to the Vessel Owner or designated person on completion of the unscheduled maintenance.

11. Documentation

A Vessel Log is kept and maintained for Old Salt and the company has prepared Passenger Manifests for use in various event scenarios. The templates are located in the appendices section of this SMS.

The Vessel Log is maintained in electronic form on a shared drive with senior crew and the Vessel Owners, with hard copies held in the services entrance on the venue and also in the shore based office.

The Master is responsible for updating the Vessel Log for each event and ensuring the safe and secure storage of the electronic record as well as the hard record. The Master is to forward a copy of completed Vessel Log to the Vessel Owners via email on completion of each event. The Master is responsible for the safe and secure storage of the office copy of the Vessel Log.

Documentation titles “Crew Training and Development” includes a record of the following crew information:

• Employment commencement and cessation dates

• Completion of safety induction training and competency assessment

• Personal details such as their home address and telephone contacts and that of their next of kin

This is included in the appendices of this SMS for reference.The Vessel Logs (both original and back-up versions) are retained for a period of five years as are all documentary records of the SMS.

12. Verification, review and evaluation

The SMS is subject to a full review each year and unscheduled reviews are carried out in response to any significant changes to the vessel’s operation or identified improvement opportunities and non-conformances. Additionally, should an unscheduled review come about, this will be discussed at the immediate upcoming management meeting, then the following management meeting to discuss the effectiveness of what was implemented.

The Master and Licensee are to participate with the Vessel Owners in all review processes and these company representatives decide the circumstances in which the crew would also be consulted.

A ‘Review Process’ template has also been prepared and is included in the appendices of this document, which is to be used by the company to record details of review processes and all resultant actions. The completed records are kept at the company’s shore based office.

APPENDICIES

Sections not included in these appendices have been excluded deliberately because they have been included in more detail as a separate part of this document

submission and should be looked at in conjunction with the SMS. This includes the Risk Register (included in wider submission documentation as the Risk

Management Plan) and the full scale Emergency Plan (included in wider submission documentation as the Emergency and Security Management Plan).

A. TRAINING AND DEVELOPMENT

Crew Duties and Responsibilities Statements

Master

Name: ..............................................................................................................................

Date of commencement: ........................

Date of employment cessation:..................................

Address: …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

Telephone: ……………………………………………………..

Name of Next of Kin: ...........................................................

Relationship: .....................................................

Contact Details: ………………………………………………..

Phone ………………………………………………

Master Certificate of Competency level: ..............................................................................

Copy of CoC retained as part of crew records: Yes

The Master assumes overall responsibility for coordinating delivery of the daily duties of certified and uncertified crew. During commercial operations the Master assumes sole communications command of the vessel and responsibility for the appropriate supervision of support crew when they are fulfilling their respective roles. During normal operational hours, the Licensee will assume responsibility of venue management as they are constantly on board (the Master is occasionally absent s the transfer vessel pilot).

The vessel Master is responsible for the following:

1. The safe operation of the vessel.

2. The safe operation of the transfer vessel.

3. Act as Area Warden in all emergency situations.

4. Implementation of the vessel’s Risk and Safety Management Systems and ensuring crew understand and comply with documented requirements.

5. Implementation of the crew training and development program.

6. Primary liaison between the vessel and the company’s shore-based facilities.

7. The seaworthiness of the vessel prior to on each event and the sufficiency of all pre-event checks carried out by crew (primarily the MED2 (NC)) to ensure this outcome.

8. Ensuring the veracity of the passenger verification procedure.

9. All internal communications with passengers and crew and external communications associated with the vessel’s operation.

10. Central control and management of responses to marine incidents and accidents in accordance with the vessel’s emergency response procedures.

11. Participating with the Vessel Owner SMS review process.

Engineer

Name: ..............................................................................................................................

Date of commencement: ………………………………………….


Address: …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

Telephone: ……………………………………………………..


Relationship: .....................................................

Contact Details: ………………………………………………..

Phone ………………………………………………

Engineer Certificate of Competency level: ...........................................................................


The MED2 (NC) / Engineer is responsible for the safe operation and maintenance of all of the vessel’s main and auxiliary machinery and minor electrical installations.

The Engineer’s role in electrical safety is confined to the regular review of low voltage and extra low voltage installations to assist with the identification of any faults that may require further investigation or rectification by a licensed electrical contractor. The Engineer is not to perform any work at any time on the low voltage electrical system: this work is to be left to the licensed electrical contractor at all times.

The Engineer is responsible for:

1. All main and auxiliary machinery pre-event checks and ongoing checks throughout each event to ensure that all onboard systems are operating correctly.

2. Routine maintenance of main and auxiliary machinery and the provision of reports to the vessel Master concerning the operational status of this machinery.

3. Fuelling of the vessel.

4. Fuel monitoring and transfer.

5. Filling and monitoring of fresh water tanks.

6. Monitoring of the vessels waste management system, contingency plans with regard to discharge and overall sewage and grey water systems

7. Response to marine incidents as detailed in the vessel’s emergency response procedures.

Licensee

Name: ..............................................................................................................................

Date of commencement: ………………………………………….


Address: …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

Telephone: ……………………………………………………..


Relationship: .....................................................

Contact Details: ………………………………………………..

Phone ………………………………………………

Licensee Certificate of Competency (Coxswain): ..................................................................


The Licensee is responsible for ensuring appropriate standards of OH&S as well as liquor licensing requirements as part of our license. The Licensee is also the acting Chief Warden whilst the Master (Operations Manager) pilots the transfer vessel (always within visual distance). The Licensee is the venue manager on board and coordinates daily staff and ensures compliance with set roles (as previously determined by the Master and the Venue Owners).

The Licensee is responsible for:

1. Compliance with all Liquor Licensing requirements

2. Ensure all staff have up to date training and staff compliance is at 100%

3. OH&S delegate - ensuring compliance with all staff policies (fatigue and drugs/alcohol policy)

4. Act as Chief Warden in emergencies on board

5. Responsibility to ensure all casual staff are trained and compliant with liquor regulations as well as customer service policies

6. Ensuring free traffic flow in and around the bar

7. OH&S responsibility for safety in the services areas

GENERAL STAFF

Name: ..............................................................................................................................

Date of commencement: ........................


Address: …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

Telephone: ……………………………………………………..


Relationship: .....................................................

Contact Details: ………………………………………………..

Phone ………………………………………………

Training Certificates: ..............................................................................

Training Certificates retained as part of crew records: Yes

General Staff/Vessel Support Crew are responsible for all support activities and the general daily tasks of the venue. Direction is to be taken from Senior Crew to undergo daily tasks with accuracy.

The vessel support crew is responsible for the following:

1. Responsibility to maintain relevant training required at all times

2. Adherence to the staff policies (fatigue and drugs/alcohol)

3. Support to senior crew in all situations where required

4. Monitoring of patron behaviour and reporting of all incidents back to the Master and Licensee

5. Understanding roles in an emergency situation and be prepared to act swiftly and calmly in these situations

All other staff brought on board (Security, Lifeguard, Chefs) will form part of the general staff responsibility chain except for specific tasks appointed by the Vessel Owners to these staff as contractors. These roles and responsibilities are discussed in more detail in Section 3 above in the general SMS.

Competency

Initial competency assessment for Senior Crew will be determined by the Vessel Owners, Master and Licensee. Following this, a highly skilled MED2 (NC) will be hired to also assist with the HR process for general staff members. Below is a general Competency Assessment necessary for General Staff members.

Competency Assessment (General Staff)

Item/Section UnitsCompetency Sign-off (Y/N)

Date of Training

Signed by Master(Operations

Manager)

Lifesaving and Equipment

Management

Can list the various types of safety equipment carried on vessel

Quickly locates lifesaving and safety equipment

Demonstrates required knowledge of regulatory requirements for life

saving and safety equipment expiry date and servicing arrangements

Explains or demonstrates correct deployment of life rafts and buoyant

appliances

Explains or demonstrates correct method of safety equipment

stowage

Can distinguish between smoke, hand held and parachute flares

Explains or demonstrates correct use of various flares

Emergency Management and

Procedures

Demonstrates required knowledge and effective discharge of duties as defined in the vessel’s emergency

plans

Berthing

No mooring lines will be used, however staff member understands

the correct berthing procedure

Understands associated risks and demonstrates safe work practice

Secures gangway correctly

Communicates effectively with Master and crew

General Operations

Understands and correctly performs vessel look out duties

Demonstrates required knowledge of and correctly fulfils passenger

catering responsibilities

Demonstrates required knowledge and application of preventative

measures to protect the environment from pollution

Demonstrates required knowledge and application of skills to assist deployment and recovery of the

vessels’ anchor

Demonstrates required knowledge and application of skills to correctly carry out assigned pre- departure

checks

Demonstrates required knowledge and correct use of the vessels radio

communications equipment

Passenger Safety

Correctly assists delivery of passenger safety briefings

Demonstrates required knowledge and correct application of the

passenger verification procedure

Demonstrates required knowledge and correct application of the

passenger boarding procedure

Demonstrates required knowledge and application of effective

passenger management techniques

Demonstrates knowledge of company risk management process

Risk Assessment

Reports identified hazards and or risks in accordance with the company’s risk management

procedure

Demonstrates required knowledge of responsibilities under the

company’s staff drug and alcohol policy

Demonstrates required knowledge of the company’s fatigue

management policy

Demonstrates required knowledge and correct application of the company’s safe food handing

procedure

Demonstrates required knowledge and handling of the vessels

hazardous substances

Demonstrates safe work practice

Communications Procedures

Demonstrates capability in using the 2-way radios

Demonstrates required knowledge and application of effective

communication skills with Master, crew and passengers

Is prompt and punctual to staff meeting and provides meaningful

input

Initial Training Schedule

Staff Member

Position Induction Training Date

Duties and Responsibilities Training Date

Signed by Staff

Signed by Master

Ongoing Training Schedule

Staff Member

Position Reason For Training

Date Signed by Staff

Signed by Master

B. APPROPRIATE CREW

The Vessel Owners and the Master (Operations Manager) are responsible for the integrity of appropriate crew determinations including their review when significant changes to the vessel’s operation occur.

Old Salt Perth is dedicated to the maintenance of above necessary appropriate crew numbers to maintain a safe environment for all passengers. The following templates have assisted in initial determination of appropriate crew numbers and will assist in ongoing maintenance and review processes for crewing determination.

Safety Induction Checklist

Item Master/Chief Warden

Licensee/Approved Manager/Area Warden

Engineer General Staff

Signed by Director/Operations Manager

SMS Document

Safety Equipment

Life Saving Equipment

Fire Safety Equipment

Emergency and Security Management Plan

Radio Communications Equipment

Two-Way Radio Training

System Alarms

Berthing Procedure

Pre-departure checks

Electrical Components

Fuel System

Fire and Bilge Pumps

Waste Management System

Contingency Plans and Pollution Prevention

Confined Spaces

Barge Structure and Layout

Risk Management Plan

Copies of the completed templates are to be retained by the Master as part of the SMS documentation to verify completion of the assessment process. An electronic copy will always be stored on the venue, and a hard copy will be stored in the shore based office.

STEP 1 - CONFIRM VESSEL Core Complement

Master Engineer (Other) Certified

Certified Crew 1 1 1

Uncertified Crew

Explanatory Notes:

The current Master (Inland Waters) and Engineer (Marine Engine Driver Grade 2 (NC)) hold their own qualifications. Our Licensee (in charge of our Liquor License) also holds a Coxswain Grade 2 certification

to assist with Transfer Vessel Operations and refuelling when necessary in smooth waters. All Core Complement decisions are made in accordance with the NSCV Part E.

The vessel’s operation under Core Complement is confined to voyages of less than 12 hours duration conducted in smooth waters only necessary to assist with the vessel’s fuel transfer and

ongoing maintenance.

STEP 2 - CONSIDER VESSEL DESIGN FACTORS

Life Saving Equipment Quantity Access Responsibility for Deployment

Life Buoys 2 x Lifebuoys (1 with light and 1 with buoyant line)

See Emergency Management Plan for specific location. 1 x

loading/unloading location, 1 x Eastern facing end of venue

Master, Crew, Passenger (first

responder)

Individual Life Saving Jackets

263 Individual Lifejackets with Whistle

Access under permanent seating on open side of

venue

All access under direction from the Chief Warden in

emergency situation

General Buoyant Appliances

Sufficient combination of large floats and buoys for 40% of complement (106

passengers)

Access under permanent seating on open side of

venue for easy deployment

Master, Crew, Passenger (first

responder)

Other Equipment

All other items required as per the Guidance Notice for 1E are detailed in our Naval Architect’s report attached in Submission Documentation

As per reportMaster, Licensee, Trained Support

Crew

Explanatory Notes:

All decisions affecting Life Saving Equipment have been made in accordance with the NSCV Part C, Section 7 (Class 1E). Vessel is >35m. Full complement assuming 250 patrons + 13 Crew = 263

Complement at 100%. 40% of complement (for general buoyant devices) therefore 106 passengers.

Fire Safety Equipment Quantity Access Responsibility for Deployment

Self-monitoring Alarm and Detection 1 Central to vessel and

Machinery Space Self-monitoring

Emergency escape breathing devices 2 Staff Room On Chief Warden’s

command

Fire hose appliance (minimum flow rate of

6.5m3 per hour)1 Services area, loading

locationOn Chief Warden’s

command

Fire smothering device 1 Machinery Space Engineer

Fire Extinguishers Multiple

Machinery Space + Loading Area + PA/

Entertainment Area + Kitchen

First responder or Chief Warden

Explanatory Notes:

All fire safety has been determined as per the NSCV Part C, Section 4 under the requirements of a Fire Risk Category II (201 - 450 day passengers).

General Layout and Vessel Systems Comment

Single Tiered LayoutEnclosed on 2 sides with constant point of vision on other 2 sides. All services areas enclosed to stop climbing or potential passenger overboard. Central PA

system and alarm management system for all single tier.

Unmanned machinery space

Positive factor - crewing considerations. Twin 50 kVa generators with simple operational capability

Automatic fire detection and machinery space fixed fire smothering

installations Positive factor - rapid response capability for all fire dangers

Barge type multiple watertight compartments

Positive factor - in the event that one compartment is compromised, the other compartments are isolated and water can be drained from a single

compartment

Passenger access to emergency equipment:

All lifesaving equipment has been stored in a passenger accessible location near the Assembly Area and Primary Evacuation Point. This is under the general cushion seating area on the open walled side of the

barge. At night after operation, these seats will be locked so that any intruders on the barge overnight cannot access and tamper with them, however as part of the initial duties of the allocated general staff (to be checked by the Master) before each shift, the seats are to be unlocked so this equipment is accessible

to all passengers.

STEP 3 - CONSIDER VESSEL OPERATIONAL FACTORS

Specific Event Capacity Venue Manager Event Risks

Wedding/Corporate 100 - 200 Licensee

• Larger numbers of people moving in one timeframe

• Specific requests for decorations which must be

checked for compliance

Typical Weekend Event 150 - 250 Licensee

• Unforeseen weather

• Management in normal and emergency situations

Larger Brand/Concert Event 175 - 250 Licensee and Master

• Unforeseen weather

• Management in normal and emergency situations

• Movement of musicians/excess

stock for larger patronage

Treatment/Control of all event risks (please refer to Risk Management Plan for further detail)

Weather forecastingUse a variety of systems (Bureau of Meteorology, Seabreeze, Airport Weather Forecasting) to predict a typical weather prediction for each T+3 day period to

preplan event operations. Events to be cancelled in severe wind.

Strict pre-event planning

All pre event checks to take place daily by all senior crew as directed by the Master (Operations Manager). All passenger manifest data to be analysed to

ensure special needs passengers are accounted for.

Master (Operations Manager) to be across

all client facing requests

Specific private bookings or requests by wedding parties or corporate clients are to be vetted by the Vessel Owners and the Master before each event.

Master always checking appropriate

crew numbers for each event

Appropriate crew numbers as determined by this Table and the wider SMS to be checked and adhered to by the Master.

STEP 4 - CONSIDER CREW ROLES FOR OPERATIONS

Master

• The safe operation of the venue and transfer vessel

• Passenger safety briefing

• Act as Area Warden in all emergency situations to support the Licensee

• Implementation of the vessel’s Risk and Safety Management Systems and ensuring crew understand and comply with documented requirements

• Implementation of the crew training and development program

• Primary liaison between the vessel and the company’s shore-based facilities

• The seaworthiness of the vessel prior to on each event and the sufficiency of all pre-event checks carried out by crew (primarily the MED2 (NC)) to ensure this outcome

• Ensuring the veracity of the passenger verification procedure

• All internal communications with passengers and crew and external communications associated with the vessel’s operation

• Central control and management of responses to marine incidents and accidents in accordance with the vessel’s emergency response procedures

• Participating with the Vessel Owner SMS review process

Engineer

• All main and auxiliary machinery pre-event checks and ongoing checks throughout each event to ensure that all onboard systems are operating correctly

• Routine maintenance of main and auxiliary machinery and the provision of reports to the vessel Master concerning the operational status of this machinery

• Fuelling of the vessels (main venue for generators and transfer vessel)

• Fuel monitoring and transfer

• Filling and monitoring of fresh water tank

• Monitoring of the vessels waste management system, contingency plans with regard to discharge and overall sewage and grey water systems

• Response to marine incidents as detailed in the vessel’s emergency response procedures

Licensee

• Compliance with all Liquor Licensing requirements

• Ensure all staff have up to date training and staff compliance is at 100%

• OH&S delegate - ensuring compliance with all staff policies (fatigue and drugs/alcohol policy)

• Act as Chief Warden in emergencies on board

• Responsibility to ensure all casual staff are trained and compliant with liquor regulations as well as customer service policies

• Ensuring free traffic flow in and around the bar

• OH&S responsibility for safety in the services areas

GENERAL STAFF

• Responsibility to maintain relevant training required at all times

• Adherence to the staff policies (fatigue and drugs/alcohol)


• Monitoring of patron behaviour and reporting of all incidents back to the Master and Licensee

• Understanding roles in an emergency situation and be prepared to act swiftly and calmly in these situations

STEP 5 - CONSIDER INCIDENT RESPONSE CAPABILITY

WHAT ARE CREW DOING - ARE THERE ENOUGH CREW TO DO IT

Master Licensee Engineer GENERAL STAFF

FIRE

• Movement of passengers on current

transfer journey back to jetty

• Confirmation of emergency situation

with Licensee •Once back on board (if not already) act as Area

Warden

• Act as Chief Warden

• Assessment of immediate situation

• PA Emergency System

• Radio for assistance

• Situation containment (fire

smothering, extinguisher)

• Shut off all unnecessary

systems • Preparation of evacuation point

(no tripping hazards etc.)

• Passenger management -

assist Chief Warden to move

passengers to Primary

Assembly Point •Assistance with

passengers putting on life

saving equipment

PASSENGER OVERBOARD



•Once back on board (if not already), prepare

first aid room and containment

• Manage passenger communication

• Distribution of touches and

lighting rigs to crew if event is

at night

•General Staff or First Responder to discharge life buoys from side

of venue • Lifeguard to monitor rescue situation and

intervene/enter the water only if

absolutely necessary

COLLISION





Warden



and decide if evacuation

necessary (after consulting Engineer) • PA Emergency

System • Radio for

assistance

• Assessment of structural

damage and communicate

result to Licensee

• Depending on structural

damage, shut off all unnecessary








saving equipment

FLOODING





Warden



and decide if evacuation

necessary (after consulting Engineer) • PA Emergency

System • Radio for

assistance

• Situation containment

(bilge pump and identification of

water entry) • Shut off all

unnecessary systems

• Preparation of evacuation point







saving equipment

MEDICAL EMERGENCY



•Once back on board (if not already), prepare

first aid room and containment

• Move injured person to First Aid

Room • Manage passenger

communication • Radio for

assistance if necessary

• Engineer to assist Licensee

with injured person

•General Staff or first responder

to notify Licensee or

other senior staff of situation

• Area containment and

passenger management

(removing passengers from

the situation area)

RIOT





Warden





• Engineer to assist Licensee with informing

security on board of

affected persons for containment




Assembly Point or away from situation area

•Assistance with passengers

putting on life saving

equipment (if persons

involved are continuing to be

threatening)

BOMB THREAT





Warden





• Situation containment (fire

smothering, extinguisher)

• Shut off all unnecessary








saving equipment

UNPLANNED SEVERE

WEATHER





Warden



• Radio for assistance (large transfer vessel

evacuation preferable as

passengers in water with severe weather

add risk)

• Distribution of touches and

lighting rigs to crew if event is

at night






saving equipment

• Prepare passengers for

emergency vessel transfer

Explanatory Notes:

If the emergency situation is partially or wholly contained by the crew, once emergency services have been contacted by radio, an assessment is to be made immediately by the Licensee and the Master whether a full water evacuation is necessary or if continued transfer evacuation is safe. In this situation, contact is made with emergency contacts at Rottnest Express or other pre-arranged parties for a larger transfer

vessel to remove all passengers in one movement.

Risk determination by Master and Licensee = Outcome

Completely Contained (Risk Low) = Contact emergency services, contact emergency large transfer vessels, continue evacuation with 35 person transfer vessel, Engineer to strictly monitor contained risk

Partially Contained (Risk Moderate) = Contact emergency services, contact emergency large transfer vessels, depending on time frame on vessel evacuation Licensee and Master to decide on full water

evacuationSlightly or Not Contained (Risk High) = Contact emergency services and full water evacuation

STEP 6 - USE INFORMATION AT STEPS 1 - 5 TO DETERMINE “APPROPRIATE CREW NUMBERS”

STEPS CONSIDERATIONS OUTCOME RESPONSIBLE FOR REVIEW

1. Core ComplementSufficient for restricted

operations for maintenance and refuelling etc.

Sufficient Vessel Owners, Master

2. VESSEL DESIGN FACTORS

Single tiered vessel is a positive factor and will

minimise deployment time. 2 sides of the barge being permanently enclosed

(southern wall and services side) means less parameter area to cover with life buoys.

SufficientVessel Owners,

Master, Licensee, Engineer

3. VESSEL OPERATIONAL

FACTORS

Variety of event sizes means varying resource

requirements.

Additional crew required for larger events. Replacement staff

needed for longer events.

Vessel Owners, Master, Licensee

4. CREW ROLES (NORMAL OPERATION)

Sufficient crew for normal operation. Additional crew

required for passenger management for larger

events.



Vessel Owners, Master, Licensee

5. INCIDENT RESPONSE CAPABILITY

Core Complement sufficient for senior crew. Additional crew required to undertake passenger management.



Vessel Owners, Master

6. APPROPRIATE CREW NUMBERS

Management team agrees that there should be a larger

pool of crew available for larger events, brought on

shift incrementally in line with capacity.

Additional bar staff, security, lifeguard and general support staff to

be carried in increments based on increase in expected passenger

numbers.

Vessel Owners, Master

APPROPRIATE CREW REQUIRED:

SMALL EVENTS (50 - 100) = Master, Engineer, Coxswain, 5 additional support crew MEDIUM EVENTS (101 - 200) =Master, Engineer, Coxswain, 8 additional support crew LARGE EVENTS (201 - 250) = Master, Engineer, Coxswain, 10 additional support crew

C. EMERGENCY PROCEDURE AND MANAGEMENT PLAN

Please see Emergency and Security Management Plan attached with wider Submission Documentation for all procedures to deal with emergencies. Emergencies considered for this range of documents includes:

• Fire or Explosion • Medical Emergency • Hazardous Material Spill/Gas Leak • Bomb Threat • Suspicious Items • Electrical Failure • Lost Child/Missing Persons • Person Overboard • Riot • Extreme Weather Conditions • Collision from other services/ Vessel hull damage leading to submersion

For convenience of interpretation however, the Emergency Plans with Assembly Stations is included below with a compass for permanent orientation understanding:

General life jacket fitting information is included below:

!

Passenger Safety Briefing (to be completed by Master or approved manager (Operations Manager)):

• Good morning/evening everyone, on behalf of Old Salt Perth I would like to welcome you aboard the transfer vessel which will take you to the venue itself.

• Today we will be heading out of Barrack Street Jetty, travelling 400m across smooth waters to the venue.

• The weather and sea conditions are favourable with blue skies and calm seas forecast out from the quay.

• We will soon be departing the berth so there are a few things I want to inform you all of that will help with safety and getting everyone there on time.

• The transfer vessel is designed for passenger movement and is very stable, however please be aware to limit moving around onboard to maximise safety. The venue itself is very large and is protected by secure guard rails and walls around its parameter, however still be aware of the vessel edge and do not lean or hang over.

• Any passenger found to be deliberately entering the water from the transfer vessel or venue itself will be immediately removed from the venue, taken back to the jetty and license details will be highlighted from the manifest to restrict re-entry for a minimum period of 6 months.

AMSA610 (10/14) Page 58 of 85

IMPORTANT PASSENGER SAFETY INFORMATION

HOW TO DON YOUR LIFE JACKET

1.

Place the life jacket

above your head

2.

Lower the lifejacket so that your

head passes through the

opening and rests on your

shoulders

3.

Connect the straps on either

side of the life jacket

immediately in front of you

4.

Note that your lifejacket is

fitted with a whistle and light

5.

Should you need to enter the

water from a small height

place your hands firmly on the

lifejacket above your chest and bear down to hold the life

jacket in place on entry

• Both myself and the crew wish to ensure your safety at all times during the voyage so please follow the directions of crew as they are given with your personal safety in mind.

• While the vessel is extremely safe it’s vital that everyone on board is aware of the vessels important safety features so that in the unlikely event of an emergency you will be suitably prepared.

• When you are seated in the transfer vessel, your life jackets are situated under your seat and in the storage compartments around the base of the vessel.

• When you are on board Old Salt, life jackets and life buoys are stored under the permanent seating on the norther side of the vessel, geographically closest to Elizabeth Quay. Please pay attention to the emergency plan on both vessels placed in a visually convenient place upon entry.

• If instructed to don your life jacket in an emergency situation please put your life jacket on first and then attend to your children or others around you, if you need assistance a crew member will be on hand.

• I will now demonstrate how to don your life jacket. Please pay close attention during this demonstration.

• There is a difference between adult and children life jackets and the crew will now explain these distinctions.

• The vessel is also equipped with a range of fire detection and protection equipment and these will be operated by the crew in the unlikely event of a fire.

• The transfer vessel has one emergency evacuation point by the main berthing entrance, please follow my direction should an emergency occur.

• Old Salt has 2 emergency evacuation points [show on map] and 2 emergency assembly areas [show on map]. Should crew direct you to move to these areas, please do so calmly and quickly.

• Instructions on how to don your life jacket and a summary of the information covered during this briefing are displayed at the rear of this craft and upon entry at the services area of Old Salt Perth when we get to the venue.

• We will begin berthing the transfer vessel in a moment. Please enter in single file on my instructions and hold the hand rails firmly to avoid any crushing or pinching if the ramp is to move.

• This concludes the passenger safety briefing, we look forward to you enjoying this event we have curated for you and if you have any questions please don’t hesitate to ask the crew.

D. INCIDENT REPORT TEMPLATE

E. SMS VERIFICATION, REVIEW AND EVALUATION

Incident and Conformance Report

GENERAL DETAILS

TIME OF INCIDENT

DATE LOCATION

TYPE OF INCIDENT

FACTORS WHICH LED TO THE INCIDENT

DETAILS OF THE INCIDENT (include names and locations where possible)

DETAILS OF CONTRIBUTING FACTORS

CONSEQUENCE (detail consequences to property and individuals)

CORRECTIVE RESPONSE

What corrective actions will be done and by whom?

Date to be completed

Responsible Person

Check once completed

MANAGEMENT REVIEW

Date of Referral

Corrective Action Accepted as Satisfactory (Y/N)

Changes Required to SMS (Y/N)

Date SMS Updated

Date New Training is to Take Place

Responsible Crew

F. PRE-DEPARTURE/EVENT CHECKS

Whilst our venue is a dumb barge and is permanently moored, there are a number of pre-event checks that must take place to ensure safety.

Pre-Event Checks (Routine)

Type of Check/Location Checks Crew

ResponsibleDate

CompletedSigned by

Venue/Shift Manager

Navigation and Communications

Radar

Master

HF Radio

VHF Radio

Internal Comms System

Emergency Alarms

Generator, Fuel and Electricity

Batteries

Master and Engineer

Generator Operation

Fuel Pumps

Sufficient Fuel

Emergency Shut Offs

Emergency Power System

Navigation Lights and Normal Lighting Operational

RCD Tests

Cathodic Protection (ICCP)

SMS REVIEW

Date of Review Review Scope (Partial/Full)

Review Trigger (did any particular incident lead to this review if not previously scheduled)

REVIEW DETAILS

SMS Section Under Review

Issues Actions Responsible Crew Member to Conduct Training

ex. 2/Risk Assessment

Signed By Position Date

Waste Management

System

Sufficient Washdown Water

Engineer

Check gauges and fill level of reusable water

Check overflow switch (overflow into spearte barge void to be drained

later)

Check waste management system operational

Fire Detection

Fire smothering equipment has been counted and checked

Master and Engineer

Fire alarm system checked

Hoses and Nozzles checked

Fire extinguishers checked and counted (monthly)

Lifesaving Equipment

Hinge to life saving equipment under seat is accessible and nothing is

obstructing it

General Staff and Master (Master to

check and sign off)

Life Saving equipment has been counted and checked as per the

numbers stated in the SMS (monthly)

Life buoys (1 with light, 1 with a buoyant line) are on the side of the

barge and not obstructed

All other necessary equipment as per the NSCV Guidance Notice for

Class 1E (equipment) - EPIRB, Logbook, Flares etc.)

Refrigeration and Appliances

All electrical connections and RCD switches checked on appliances Chefs and

Master (Master to check and

sign off)

Refrigeration has been checked for operation and continuous cooling

Filters and vents checked

Bilge System

Bilge Power Pump (Main)

Engineer

Bilge Power Pump (Back up)

Bilge Manifold

Bilge Strainers

Bilge lines

Submersible pumps

Bilge Alarms

Pollution Protection

First Aid Kit All required equipment for event as per NSCV

Master

Accessibility of First Aid to general crew to be checked

G. MAINTENANCE SCHEDULE AND RECORDS

Given this is a Class 1 operation involving unberthed passengers, strict maintenance scheduling is essential to a safe operation. Primary structural integrity, hull quality and superstructure will be inspected by the Vessel Owners and the Engineer on a bi-annual basis for obvious flaws. We will comply with our survey requirements for water inspections and dry docking at required intervals to remain compliant and ensure integrity of the vessel. Other operational checks however, as detailed below, will be checked far more frequently.

Pre-Event Checks (Operational)

Type of Check/Location Checks Crew

ResponsibleDate

CompletedSigned by

Venue/Shift Manager

Food and Beverage

Necessary food and water is on the venue for any given event

Licensee and Chefs

All perishable food has been stored correctly (refrigerated or otherwise)

All deliveries have been made prior to peak hours and completed so the transfer vessel does not have to be

used during the event

AccessGangway and ramps have been checked and are ready for use Master

Jetty is clear and ready for berthing

Positions

All staff are aware of their initial shift positions and have made their way

to that positionMaster

Adequate replacement staff for any given shift have been notified in

case of emergency or short-staffing

Security

Security staff are prepared and ready for passenger ID checks

Master

Any particular specific requirement for an event is communicated to

security staff before the commencement of an event

Full team briefing to take place before each event

Two-way radios to be distributed to necessary staff before

commencement of the event

Periodic Maintenance Report (TEMPLATE)

GENERAL DETAILS:

TIME OF REPORT

DATE LOCATION

HULL AND SUPERSTRUCTURE

ITEM INSPECTED FINDINGS AND ACTIONS TAKEN

(1) Visual inspection - plating on hull

(2) Visual inspection - access ladders

(3) Visual inspection - manhole entrances

WEATHERTIGHT AND WATERTIGHT INTEGRITY/FITTINGS WEAR AND TEAR


(1) Doors and hatches - seals and hinges

(2) Windows and Port Holes

(3) Weather roof wear and tear

(4) Weather protective sides (zips, wear and tear)

AUXILERY MACHINERY


(1) Fuel pump, line and gauges

(2) Generators

(3) Fire system

(4) Bilge system

(5) Refrigeration system

ELECTRICAL EQUIPMENT


(1) Main Battery Bank

(2) Reserve Battery Bank

(3) PA system and Emergency Notification System

(4) Overboard Detection

(5) RCD’s

(6) Main Switchboard and Distribution Panel

(7) Kitchen Equipment

(8) Lighting (Navigation and Normal)

COMMUNICATION SYSTEMS


(1) HF and VHF Radio

(2) Two-way radio system (individual)

(3) Radar

(4) Operational Alarm Systems

(5) CCTV Integrity

LIFESAVING AND FIREFIGHTING EQUIPMENT


(1) 263 Lifejackets

(2) General Buoyancy Devices for 40% of Complement

(3) Fire Extinguishers

(4) Flares and Emergency Visual Aids

(5) EPIRB

(6) Fire Hoses and Nozzles

(7) Lifebuoys and Lifebuoy lights

(8) Fire Smothering Equipment

Master Maintenance Schedule (TEMPLATE)

Area of VesselItems (as numbered

above)

Findings (Tick One) Frequency of Maintenance

Test

Details/ObservationsTEST

(INSPECT)TEST

(SERVICE)TEST

(REPLACE)

HULL AND SUPER-

STRUCTURE

1 Bi-annually

2 Bi-annually

3 Bi-annually

Survey (External)

3 then 5 years

WEATHERTIGHT AND

WATERTIGHT INTEGRITY/

FITTINGS WEAR AND TEAR

1 Quarterly

2 Quarterly

3 Quarterly

4 Quarterly

AUXILERY MACHINERY

1 Quarterly

2 Quarterly

3 Monthly

4 Quarterly

5 Monthly

ELECTRICAL EQUIPMENT

1 Monthly

2 Monthly

3 Monthly

4 Monthly

5 Quarterly

6 Quarterly

7 Quarterly

8 Monthly

COMMUNICATION SYSTEMS

1 Daily

2 Daily

3 Daily

4 Daily

5 Daily

LIFESAVING AND FIREFIGHTING

EQUIPMENT

1 Quarterly

2 Quarterly

3 Quarterly

4 Quarterly

5 Quarterly

6 Quarterly

7 Quarterly

8 Quarterly

H. DOCUMENTATION

Passenger Manifest

Our smart ticketing system allows for a passenger manifest to be delivered in real time as each person books. This ticketing system will also allow for data to be input in raw form into the ticket back-end system, to populate the manifest immediately as below. Therefore, days before the event, before ticket purchasing closes, the Master and Vessel Owners will be able to prepare for any special needs, specific requirements etc. Additionally, on the event day, as each passenger checks in (ie. our jetty staff scans the ticket after their ID is checked by security), this will appear on the manifest, therefore informing the Master and Vessel Owners of who did not turn up and exactly how many people are on the vessel in real time updates.

Unscheduled Maintenance Report (TEMPLATE)

AREA OF VESSEL PROBLEM DESCRIPTION ACTION TAKEN

Hull and Superstructure

Weathertight and Watertight Integrity

Auxiliary Machinery

Electrical Installations

Communications and Emergency Management

Systems

Lifesaving and Firefighting Equipment

Vessel Log (for storage electronically and in the shore based office)

PASSENGER MANIFEST (TEMPLATE)

Event Date Event Start Time (at Barrack Street

Transfers)

Event End Time (at Barrack Street

Transfers)

RECORD AS FOLLOWS

Passenger Number

Passenger Name

Checked in (ID and Ticket Check confirmed)

Special Needs (Y/N)

Details Phone Number (Emergency

Contact)

1 Richard Mann

Y N - 0400 000 001

2 Kelly Druit Y N - 0400 000 002

etc. etc. etc. etc. etc. etc.

VESSEL LOG

Event Date Event Start Time (at Barrack Street

Transfers)

Event End Time (at Barrack Street

Transfers)

Weather Condition and Details/Considerations

PASSENGER MANIFEST

Passengers Checked In

Special Needs Register Comments and special attention required

CREW COMPLEMENT

Master Engineer Licensee/Coxswain 2 Security Bar and Kitchen Staff

Lifeguard

CREW DETAILS

Name Address Number Next of Kin Emergency Contact

- END OF SAFETY MANAGEMENT SYSTEM -

PRE-DEPARTURE/PRE-EVENT CHECKS

Area/Item Checked Crew In Charge of CheckMaster

Satisfaction and Sign Off

Navigation and Communications

Generator, Fuel and Electricity

Waste Management System

Fire Detection

Lifesaving Equipment

Refrigeration and Appliances

Bilge System

First Aid Kit

Food and Beverage

Access

Positions

Security

SPECIFIC EVENT RUNSHEET

Details:

EMERGENCY DRILLS CONDUCTED

Drill Type Staff Involved Comments and Actions

INCIDENTS AND REVIEW ITEMS

Incident Time Incident Details Action and Review (Y/N)

Master Sign Off

Master NAME Master SIGNATURE

Documents

9 - Safety Management System€¦ · • Monitor parameter of vessel and liaise with security guards regarding general atmosphere and any potential hazards of intoxication • Support