9. Emergency Response - Home - Alberta Forest …albertaforestproducts.ca/.../03/PIR-II-Protocol-2016.docx · Web viewPIR-IIScore INSTRUCTIONS Discipline for Code of Ethics Violations

Alberta Forest Products Association

Partnerships in Injury Reduction (PIR II)

Enhanced Audit ProtocolOrganization Name: Auditor Name(s):

Audit Date(s): Last Audit Date(s):

Last Audit Score:

Revised 20151013 PIR – II Enhanced Health and Safety Audit

Auditor Statement of Ethics

As an AFPA Certified Auditor, I hereby declare that in the process of completing an audit, I will maintain the following standards:

Professional Conduct: I will behave in such a manner that my good faith and integrity will not be called into question.

Corporate Opportunity: I will not use either the employer’s or the AFPA’s intellectual property or information for personal gain (including for the gain of my family members or friends).

Accuracy: I will accurately and consistently evaluate the data obtained through documentation review, interviews, and site observation during the period of the audit.

Honesty: I will be honest in my dealings with persons involved in the audit, and in my assessment of workplace health and safety process strengths and suggestions for improvement.

Objectivity: I will attempt to clearly separate fact from opinion and not allow personal feelings or prejudices to affect the evaluation. I will maintain objectivity during the course of the audit by relying on original, specific, quantitative, measurable data to come to my conclusions.

Completeness: I will, to the best of my ability, attempt to evaluate the health & safety processes of each operation as completely as possible, and avoid any omissions relevant to the scope of the audit.

Confidentiality: I will treat all information, obtained through the audit process, as confidential and will not disclose the information to parties other than the employer and the AFPA, except where authorized or otherwise legally obligated to do so. I will do my best to maintain the anonymity of interviewees in order to reduce their perception of risk in speaking out, except in cases where anonymity will seriously compromise the integrity of the audit.

Diligence: I will act in good faith, responsibly with due care and competence, and without misrepresenting material facts or allowing my independent judgment to be compromised.

Clarity: I will ensure the suggestions for improvement and other notes and observations are clear, concise, reflective of the audit findings, and written in plain language.

Relevance: I will make recommendations that are relevant to the employers’ operations, meet the standards of the audit instrument and add value to improving the employer’s health and safety management system.

Timeliness: I will comply with all required timelines for audit completion, submission, and corrections.

Duty to Report to AFPA: I will immediately report any situation I encounter where another auditor(s) may have violated the Code of Ethics, or engaged in unethical audit practices.

Compliance with Standards: I will follow all auditing and quality assurance standards as established by the AFPA and Partnerships.

Compliance with Legislation: I will comply with all applicable laws, rules and regulations of federal, provincial and local governments, and appropriate private and public regulatory agencies.


Auditor Statement of EthicsConflict of Interest: I will avoid situations of actual or perceived conflict of interest.

I will not use the audit as an opportunity to further myself with the employer or with other stakeholders. Neither I nor a member of my corporate group, if applicable (defined as auditor consulting firms or auditor professional corporations working in partnership arrangements) will conduct a certification / recertification audit of an employer:

whose health and safety processes I helped to build, establish, implement, advise, consult, or maintain at any time during the past 12 months.

that I have been employed by or in a direct contractual relationship with within the past 12 months, except for the following:» delivering AFPA developed training courses,» delivering generic training courses (in either group or individual employer settings),» providing other services not directly evaluated by the audit instrument (e.g. audiometric testing).

with whom I have a personal relationship either directly (e.g. family members, close personal friends) or with any key employees or members of the management group where that relationship may be perceived to influence the results of the audit.

I will not perform “Cross-audits”.

I will not conduct a peer certification / recertification audit of the principal(s) or prime contractor my employer is working for at the time of the audit.

Auditor Name Signature Date


Discipline for Code of Ethics Violations

I hereby acknowledge and agree that notification of any disciplinary measures, including, without limitation, suspension or revocation of my AFPA certification, may be given to any or all organizations that have received an audit from me in the twenty-four (24) months prior to the date when the disciplinary measure was imposed.

I hereby acknowledge that if I am suspended for a period of twelve (12) months or more through disciplinary process, all Certifying Partners will be notified as per the Partnerships requirements.

I furthermore acknowledge that I will not pursue legal action against any decision maker(s) or their organization(s) as a result of the application of the Auditor Discipline Policy.

Auditor Name Signature Date


Element 1: Leadership Commitment

QUESTIONS PIR-IIScore

INSTRUCTIONS

1.1 Is there a written Health and Safety Policy?

(0 or 5)

Review the written Health and Safety Policy.D Notes:

a) Is the policy signed by the senior operating officer?

(0 or 3)

The signature must be that of the current chief officer.D Notes:

b) Does the policy contain a requirement to comply with government legislation?

(0 or 3)

Review the policy.D Notes:

c) Is the policy posted throughout the work site?

(0 or 3)

Conduct observation on worksite.D Notes:

d) Is there a copy of the policy in the health and safety manual?

(0 or 3)

Review the manual to ensure existence.D Notes:

1.2 Have health and safety responsibilities been written for:a) Managers?

(0 or 3)

Review the written responsibilities.

(Depending on the size or nature of the organization, one or more of these categories may not be applicable.)

D Notes:

b) Supervisors?

(0 or 3)

D Notes:

c) Workers?

(0 or 3)

D Notes:

1.2 d) Have health and safety responsibilities been written for contractors?

(0 or 3)

Review the written responsibilities.D Notes:

Revised 20151013 B - 1 PIR – II Enhanced Health and Safety Audit



INSTRUCTIONS

e) visitors (others)?

(0 or 3)

D Notes:

1.3 Are all of the following knowledgeable about their health and safety responsibilities?a) Managers?

(0 - 3)

Interview members of each category. (Score based on percentage of positive responses from interviews.)

(Depending on the size or nature of the organization, one or more of these categories may not be applicable. Indicate with n/a.)

D Notes:

b) Supervisors?

(0 - 3)

D Notes:

c) Workers?

(0 - 3)

D Notes:

d) Contractors?

(0 - 3)

D Notes:

e) Visitors (others)?

(0 - 3)

D Notes:

1.4 Does Senior Management communicate to workers the following at least once annually:

(0 or 5)

Interview workers and senior management. Award points for 70%+ positive response.

a) Why health and safety is important and who it affects?D Notes:

1.4 Does Senior Management communicate to workers the following at least once annually:b) The company’s commitment to health and safety?

(0 or 5)

Interview workers and senior management. Award points for 70%+ positive response.D Notes:

1.5 Do managers tour the worksite to observe health and safety practices and behaviors?




INSTRUCTIONS

(O or 5 or 10)

Review records or conduct interviews and score by using either. Award points for 70%+ positive response.

Use the same procedure for a), b), and c).

a) Senior Managers? every six months (10 points) yearly (5 points)

D Notes:

b) Middle Managers? every 3 months (10 points) every 6 months (5 points)

(0 or 5 or 10)

D Notes:

c) Supervisors? Daily (10 points) Weekly (5 points)

(0 or 5 or 10)

D Notes:

1.6 Does the company have a current copy of the OH&S Act, Regulation, Code and amendments?

(0 or 3)

Ensure applicable legislation, and (current) amendments are on hand.

D Notes:

1.7 Do key employees and contractors have a working knowledge of OH&S legislation applicable to their work sites?

(0 - 10)

Interview to ensure key company and contractor employees have a working knowledge of the applicable OH&S legislation.

D Notes:

1.8 Does the company monitor current OH&S and WCB legislation and policy?

(0 or 5)

The company monitors provincial health and safety as well as WCB issues relative to its worksite (safety bulletins, etc.). Interview Senior Managers, Managers, and Safety Coordinators.

D Notes:

1.9 Are key employees knowledgeable about Act, Regulation and Code changes? Interview management and key




INSTRUCTIONS

(0 - 10)

staff to ensure they are aware of the OH&S regulations changes that may apply to the millsite/worksite

D Notes:

1.10 Does the company assist regulatory agencies in improving OH&S and WCB legislation and policy?

(0 or 5)

The company can support their claim to assist Alberta Labour/WCB or direct participation on AFPA H&S committees (current).

D Notes:

PIR II AUDIT SCORE – Element 1Audit element score possible 120 – Points not applicable (N/A) = Total points possible

Points scored on this element / Total points possible = x 100 = %


Element 2: Hazard Assessment


INSTRUCTIONS

2.1 Have hazard assessments been conducted to identify both health and safety hazards in the work place?

a) Has an inventory been taken of tasks?

(0 - 25)

Review documentation. A list of employee occupations (jobs) should be in place and the various tasks within those occupations (jobs) should be identified (include occupation-related driving, where applicable). Points are awarded based on the percentage of tasks inventoried.

D Notes:

b) Are health and safety hazards identified for tasks listed in the inventory? health hazards

(0 - 25)

Review documentation to determine if there is a system in place to identify hazards from the task inventory. Both health and safety hazards should be identified (include road related hazards, where applicable). Review hazard assessments.

D Notes:

safety hazards

(0 - 25)

Points are awarded based on the percentage of tasks for which hazards have been identified. The points awarded in this section must not exceed the points awarded in 2.1a.

D Notes:

c) Have the health and safety hazards been evaluated? health hazards

(0 - 25)

Review documentation. Points are awarded based on percentage of hazards that have been evaluated. The points awarded in this section must not exceed the points awarded in 2.1b.

D Notes:

safety hazards

(0 - 25)

D Notes:

d) Have the health and safety hazards been prioritized?

(0 - 25)

Review documentation. Points are awarded based on the percentage of health and safety hazards that are prioritized. The points awarded in this section must not exceed the points awarded in 2.1c.

D Notes:


Element 2: Hazard Assessment


INSTRUCTIONS

2.2 Have the hazard assessments been reviewed when changes to the operation are implemented? health hazards

(0 - 20)

Points are awarded based on percentage of positive responses in supervisory interviews verified by review of documentation.

D Notes:

safety hazards

(0 - 20)

D Notes:

2.3 Are workers involved in the formal hazard assessment process?

(0 or15)

Interview workers. Verify by a review of hazard assessment documentation. At least 70% of those interviewed must be aware of worker involvement. This does not mean all workers need to be involved. Worker involvement could be through health and safety committees, teams, safety representatives, projects, pre-job planning, etc.

D Notes:

2.4 Is there a system in place whereby employees can report unsafe or unhealthy conditions and practices?

(0 or15)

Review documentation and interview employees about the reporting system. Auditor notes should explain the system used.

D Notes:




Element 3: Hazard Control


INSTRUCTIONS

3.1 Have work practices and procedures (controls) been developed for health and safety hazards?a) Health hazards

(0 -10)

Review prioritized hazard assessment documents (2.1d), and compare with hazard controls. Score 0-10 for health-related controls, 0-10 for safety-related controls.

D Notes:

b) Safety hazards

(0 -10)

D Notes:

3.2 Are Health and Safety Hazards controlled using the following methods?a) Engineering

(0 -10)

Review documentation and observe the identified control methods. Are all three levels of control being used to control hazards on the site?

Points are awarded for any combination of documentation and observation of controls.

D Notes:

b) Administration

(0 -10)

D Notes:

c) Personal Protective Equipment

(0 -10)

D Notes:

3.3 Are workers involved in the formal hazard control process?

(0 or15)

Interview workers. At least 70% of those workers interviewed must be aware of worker involvement in the development, review, or implementation of controls. Worker involvement could be through health and safety committees, teams, safety representatives, etc. Not all workers need to be involved.

D Notes:

3.4 Are employees using controls developed for identified health and safety hazards? Observe employees using


Element 3: Hazard Control


INSTRUCTIONS

(0 -30)

controls. Verify by interview. Compare/observe employee performance against hazard controls developed in 3.1 and 3.2. Assign points based on the percentage of controls used by employees.

D Notes:

3.5 Is a Preventative Maintenance program for equipment in place?

(0 or15)

Points awarded based on any combination of observations and/or review of documentation. The program should include all equipment including commercial and non-commercial vehicles.

D Notes:

3.6 a) Is personal protective equipment assigned?

(0 or10)

Interview workers and review training records & PPE policy. 90% positive response is required in interviews.

D Notes:

Are workers trained in the following:b) Use of protective equipment?

(0 or10)

Interview workers. Verify through documentation and observation. 90% positive response is required in interviews.

D Notes:

c) Care and maintenance of protective equipment?

(0 or10)

D Notes:

3.7 Where there are job hazards that cannot be eliminated is the work carried out by competent workers?

(0 or 20)

Interview both supervisors and workers. Verify through employment training records. 90% positive response is required in interviews.

D Notes:




Element 4: Training of Workers


INSTRUCTIONS

4.1 Are workers given general orientation that includes:a) Company policies and procedures?

(0 or10)

Interview workers. Verify through a review of training documentation.

90% positive response is required in interviews.

D Notes:

b) Company enforcement policy?

(0 or10)

D Notes:

c) Worker right to know and refuse unsafe work?

(0 or10)

D Notes:

4.2 Are workers given job-specific health and safety orientation that includes::a) Job responsibilities?

(0 or 5 or10)

Review training records.

Score 5 points for safety-related training and 5 points for health-related training.

D Notes:

b) Specific job hazards?

(0 or 5 or10)

D Notes:

c) Safety precautions?

(0 or 5 or10)

D Notes:

4.3 a) Is there a process to ensure the health and safety of visitors?

(0-10)

Interview on-site visitors if possible and person(s) responsible for orientation delivery. If no visitors to interview, review documentation to score.

D Notes:

b) Are Contractors given general orientation?

(0-10)

Review documentation.D Notes:




INSTRUCTIONS

4.4 Where formal qualifications are required, is there a process to verify?

(0 or10)


4.5 Are critical health and safety issues (e.g. emergency evacuation procedures, alarm systems, hazard reporting, etc.) addressed on the first day of employment?

(0 or15)

Interview workers. Verify through review of records. 90% positive response is required in interviews.

D Notes:

4.6 Is job-specific training conducted to help ensure workers perform all tasks competently and with no adverse affect to their health?

(0-20)

Interview workers. Both health and safety issues must be dealt with during job-specific training to obtain full points.

D Notes:

4.7 Does the general orientation take place within the first week of employment?

(0 or10)


D Notes:

4.8 When workers are transferred or assigned new tasks, are they given job-specific training to ensure they are competent to carry out their assignment?

(0 or10)

Interview supervisors and workers. Verify through review of records. 90% positive response is required in interviews.

D Notes:

4.9 Are records kept of employee training?

(0 or 5)

Review training records. Should have records of both internal and external training.

D Notes:

4.10 Is ongoing training provided as required?

(0 -15)

Interview employees. Verify by a review of training documentation.Documentation must show ongoing training, refresher and recertification in job specific skills, such as skills upgrading, WHMIS, first aid, defensive driving, TDG, etc.

D Notes:




INSTRUCTIONS




Element 5: Supervision of Workers


INSTRUCTIONS

5.1 Are planned management meetings which include health and safety held in your workplace?

(0 or10)

Interview managers. Verify through review of records. 90% positive response is required in interviews.

D Notes:

5.2 Are crew (tool box) health and safety meetings held regularly?

(0 or10)


D Notes:

5.3 Does the company use pre-job planning to identify and communicate job hazards?

(0 or10)

Interview workers and supervisors. 90% pos. response is required to score. Verify through review of records.

D Notes:

5.4 Have supervisors been trained in supervisory techniques?a) Accident/Incident Investigation?

(0 or 5)

Interview supervisors. Verify through review of records. 90% positive response is required in interviews.

D Notes:

b) Inspection?

(0 or 5)

D Notes:

c) Hazard Identification?

(0 or 5)

D Notes:

d) Communication?

(0 or 5)D Notes:

e) Conducting Meetings?

(0 or 5)

D Notes:

f) Enforcement/Discipline?

(0 or 5)

D Notes:


Element 5: Supervision of Workers


INSTRUCTIONS

5.5 Are supervisors knowledgeable about their responsibilitiesa) Under applicable legislation?

(0 - 10)

Interview supervisors. Verify through review of records. 90% positive response is required in interviews.

D Notes:

b) Under company policies?

(0 – 10)

D Notes:

5.6 Have accountabilities been defined, and are supervisors knowledgeable? Review responsibility D Notes:




Element 6: Regular Inspection and Monitoring


INSTRUCTIONS

6.1 Is there a written inspection process that:a) states the frequency of formal inspections of the operation by Senior Managers, Managers, Supervisors?

(0 or15)

Review documentation.

D Notes:

b) requires worker participation?

(0 or15)

D Notes:

6.2 Do managers regularly (frequency as per process) conduct a formal health and safety inspection at the work sites for which they are responsible?

(0 or15)

Interview managers and workers. Verify through review of inspection records (Note: a commercial NSC vehicle is considered a worksite). 90% positive response is required in interviews.

D Notes:

6.3 Do supervisors regularly conduct formal health and safety inspections at the worksite for which they are responsible?

(0 or15)

Interview supervisors and workers. Verify through review of inspection records. 90% positive response is required in interviews.

D Notes:

6.4 Is a standard format used for the inspection?

(0 or 5)

Review inspection reports/forms.D Notes:

6.5 Are workers involved in the inspections?

(0 or15)

Interview workers. Verify through review of reports. 90% positive response is required in interviews.

D Notes:

6.6 Have persons involved in conducting inspections been trained in inspection methods?

(0 or15)

Review training documentation.D Notes:


Element 6: Regular Inspection and Monitoring


INSTRUCTIONS

6.7 Is there a system in place to ensure timely correction of substandard conditions and practices identified in inspection reports?

(0 or10)

Review documentation and observe items identified in Inspection Reports. Scoring based on any combination of documentation and observation.

D Notes:

6.8 Are inspection reports reviewed and signed off by management?

(0 -10)

Review inspection reports. Verify through interview of senior management and managers.

D Notes:

6.9 a) Where there are contractors involved on the site, is there a requirement for them to conduct formal inspections of their areas of responsibility?

(0 or 5)

Interview contractors. Verify by reviewing documentation. 90% positive response is required in interviews. If no one to interview, score based on documentation.

D Notes:

b) Is there a system of follow-up to ensure this requirement is fulfilled?

(0 or 5)

D Notes:

6.10 Is there a system in place whereby management ensures ongoing compliance with Health and Safety Act, Regulation and Code, and company health and safety standards?

(0 - 20)

Observe operations on the worksite and interview managers and workers. Verify by reviewing documentation. The system should include compliance with occupational health and safety legislation related to road safety & occupation-related driving. Points are awarded based on percentage of positive observations & manager/worker interviews.

D Notes:




Element 7: Hazardous Materials and Substances


INSTRUCTIONS

7.1 a) Has an inventory of hazardous materials been developed?

(0 or 5)

Review inventory, Material Safety Data Sheets (MSDS’s) and MSDS availability at strategic locations. Points are awarded based on 90% observation of the inventory, currency, and availability factors.

D Notes:

b) Are there current MSDS for all hazardous materials on site?

(0 or 5)

D Notes:

c) Are MSDS readily available at strategic locations on site?

(0 or 5)

D Notes:

7.2 Are controlled products labeled correctly in the work site?

(0 or15)

Observe the work site for labeling of controlled products. Points are awarded based on 90% observance.

D Notes:

7.3 Are workers educated in the safe handling of controlled products?

(0 or15)

Interview workers. Verify through a review of training documentation. 80% positive response is required in interviews.

D Notes:




Element 8: Medical Examinations and Health Monitoring


INSTRUCTIONS

8.1 Does the company require pre-employment medical examinations?

(0 or10)

Interview human resources management. Verify by reviewing documentation. Driver medicals for class 1, 2, and 4 drivers’ licenses are required. 90% positive response is required in interviews.

D Notes:

8.2 Is there a system in place to monitor the health of workers?

(0 - 15)

Review policies for audiometric tests, pulmonary function tests, and known toxins. Verify by interviewing workers.

D Notes:

8.3 Are records kept of health assessments where necessary?

(0 or 5)

Confirm that health assessment records exist.D Notes:




Element 9: Emergency Response


INSTRUCTIONS

9.1 Is there a written emergency response plan at each work site appropriate to the potential emergencies at the site?

(0–25)

Review written emergency response plan. Emergency response plans should include occupation related driving situations, where applicable.

D Notes:

9.2 Are all employees at the site knowledgeable about the plan?

(0 or15)

Interview employees and contractors. All must be aware.D Notes:

9.3 Are employees given emergency response training appropriate to their individual responsibilities?

(0 or15)

Review emergency response training records. Verify by interviewing employees.

D Notes:

9.4 Are the appropriate number of employees trained in first aid as required by legislation?

(0 or10)

Review training records of company and contractor responders and compare to First Aid Regulations.

D Notes:

9.5 Do first aid supplies and facilities meet legislative and regulatory requirements?

(0 or10)

Observe supplies and facilities and compare to First Aid Regulations.

D Notes:

9.6 Are periodic emergency response drills conducted to test the response of all employees?

(0 or10)

Interview employees. Verify through a review of records. 90% positive response is required in interviews.

D Notes:

9.7 Is there a system in place that ensures emergency personnel can effectively communicate during an emergency?

(0 or10)

Interview employees. Verify by observation.

D Notes:

9.8 Is information easily available including:

(0 or 5)

Observe worksite for availability of information. Verify by interviewing relevant employees.

a) Communication procedures?D Notes:

b) Radio call signs?Revised 20151013 B- 18 PIR – II Enhanced Health and Safety Audit

Element 9: Emergency Response


INSTRUCTIONS

(0 or 5)

D Notes:

c) Emergency phone numbers?

(0 or 5)

D Notes:

d) List of emergency response personnel?

(0 or 5)

D Notes:

9.9 a) Are records kept of all emergency responses, including drills?

(0 or 5)

Review emergency response records.D Notes:

b) Are these records reviewed to correct deficiencies?

(0 or15)

Review documentation. Verify by interviews with appropriate managers.

D Notes:

9.10 Are local authorities aware of the plan?

(0 or20)

The municipality or local emergency measure organizations have been advised of, or asked to participate in, the company’s plan.

D Notes:



Revised 20151013 B- 19 PIR – II Enhanced Health and Safety Audit

Element 10: Investigation of Incidents and Occupational Diseases


INSTRUCTIONS

10.1 Is there a written incident investigation process which requires:a) Reporting of all incidents involving losses?

(0 or 5)

Review incident investigation process documents. Investigation documents should include space for gathering evidence, identifying root cause, corrective action, and management sign-off.

D Notes:

b) Investigation of all incidents involving losses?

(0 or 5)

D Notes:

c) Reporting of all occupational health occurrences?

(0 or 5)

D Notes:

d) Investigation of all occupational health occurrences?

(0 or 5)

D Notes:

e) Reporting of all incidents where there were no losses (near misses)?

(0 or 5)

D Notes:

f) Investigation of all incidents where there were no losses (near misses)?

(0 or 5)

D Notes:

10.2 Are employees knowledgeable about the Incident Reporting Process?

(0 or 10)

Interview employees. Points awarded based on 80% positive response.

D Notes:

10.3 Is there an incident report form?




INSTRUCTIONS

(0 or 10)

Review incident form.D Notes:

10.4 Are the following involved in incident investigations?a) Supervisors?

(0 or 10)

Interview supervisors and workers. Verify by reviewing policy documents. Minimum 80% positive response is required in interviews.

D Notes:

b) Workers?

(0 or 10)

D Notes:

10.5 Have the persons investigating incidents been trained in incident investigation and cause analysis techniques?

(0 or 10)

Review training records of those assigned to investigate incidents. Verify by interview of investigators.

D Notes:

10.6 Do investigations focus on gathering evidence and identifying root causes?

(0 -10)

Review completed investigation records.D Notes:

10.7 Are corrective actions taken to prevent recurrence?

(0 - 10)

Review completed investigation records and observe the corrective actions.

D Notes:

10.8 Are all incident investigation reports reviewed by senior site management and signed off?

(0 or10)

Review completed investigation records and interview management. At least 90% must be signed off.

D Notes:

10.9 Are incident investigation results communicated to employees?




INSTRUCTIONS

(0 or10)

Interview workers and review minutes of tool box or health and safety meetings. 80% positive response required in interviews.

D Notes:




Element 11: Joint Occupational Health and Safety Committee


INSTRUCTIONS

11.1 Does the company have a Joint Occupational Health and Safety Committee?

(0 or10)

Review records.D Notes:

11.2 Does the committee include management and non-management representation?

(0 or10)


11.3 Are there complete written terms of reference to guide committee activities?

(0 or 5)

To be complete, the terms of reference must include committee name, membership, purpose, functions, meetings, records, committee officers, amendments, and date.

D Notes:

11.4 Are minutes kept of committee meetings?

(0 or 5)

Review minutes.D Notes:

11.5 Are members of the committee involved in:a) Accident/incident investigations?

(0 or 5)

Interview committee members and workers. Verify by reviewing records. Points based on 90% positive responses.

D Notes:

b) Inspections?

(0 or 5)

D Notes:

c) Hazard identification and communication?

(0 or 5)

D Notes:

11.5 d) Training and promotion of health and safety issues?


Element 11: Joint Occupational Health and Safety Committee


INSTRUCTIONS

(0 or 5)

Interview committee members and workers. Verify by reviewing records. Points based on 90% positive responses.

D Notes:

11.6 Are members of the committee given training relevant to their responsibilities?

(0 or10)

Interview committee members. Verify by reviewing records. Points based on 90% positive responses.

D Notes:

11.7 Are issues identified, recommendations made, and action taken in a timely manner?

(0 - 15)

Review minutes. Verify by interviewing committee members and workers.

D Notes:




Element 12: Records and Statistics


INSTRUCTIONS

12.1 Are records pertaining to health and safety processes kept for a minimum three year period to allow for an ongoing evaluation of the processes?

(0 or15)

Review records. If the employer’s processes have not been in place for three years, records should be available since startup of the health and safety processes.

D Notes:

12.2 Are safety and loss control statistics maintained?

(0 - 10)


12.3 Are statistics analyzed to identify trends and needs?

(0 or10)


12.4 Is the information contained in records and statistics used to improve health and safety processes?

(0 - 10)

Interview management. Verify through review of relevant records.

D Notes:




Element 13: Process Review


INSTRUCTIONS

13.1 Is there a system in place to ensure:a) Health and safety issues, including improvements, are communicated to employees?

(0 or10)

Review documentation and interview workers.

Use any combination of documentation and interview to score the question.

D Notes:

b) Feedback on health and safety issues is sought from employees?

(0 or 5)

D Notes:

c) Feedback on health and safety issues is sought from contractors?

(0 or 5)

Interview contract workers.D Notes:

13.2 Are planned meetings held to discuss current health and safety issues with:a) Management?

(0 or10)

Review minutes of tool box, safety, contractor, and health and safety committee meetings where applicable.

D Notes:

b) Employees?

(0 or10)

D Notes:

c) Contractors?

(0 or10)

D Notes:

13.3 Is there a process in place to ensure the follow-up of significant items identified during health and safety meetings?

0 or15)

Interview workers. Verify through reviewing minutes of health and safety meetings. 90% positive response is required in interviews.

D Notes:

13.4 Have sufficient resources been allocated to occupational health and safety?




INSTRUCTIONS

(0 or 5

Interview employees. 80% positive response is required in interviews.

D Notes:

13.5 Are employees accountable for their individual health and safety responsibilities?

(0 or10)

Interview supervisors and workers. Verify by review of documentation. 80% positive response is required in interviews.

D Notes:

13.6 Are workers involved where practical in health and safety processes?

(0 - 15)

Interview workers.D Notes:

13.7 Can the company demonstrate its operations surpass OH&S regulatory requirements?

(0 or10)

The company can substantiate its claim to routinely surpass the OH&S Act and Regulations.

D Notes:

13.8 Are workers’ contributions to health and safety recognized?

(0 - 10)

Interview workers.D Notes:

13.9 a) Does the company have an employee assistance program?

(0 or10)


b) Are workers, supervisors, and managers aware of the program and encouraged to access it?

(0 or15)

Interview employees. 90% positive response is required in interviews.

D Notes:

13.10 Have health and safety processes been evaluated through the use of an audit process within the last 12 months?

(0 or10)

Review previous annual audits.

D Notes:

13.11 Have previous recommendations been implemented, or initiated? Audit “Suggestions for




INSTRUCTIONS

(0 - 20)

Improvement” have been implemented or initiated. Points awarded based on the percentage of recommendations that have been implemented or assessed and action planned.

D Notes:




Documents

9. Emergency Response - Home - Alberta Forest …albertaforestproducts.ca/.../03/PIR-II-Protocol-2016.docx · Web viewPIR-IIScore INSTRUCTIONS Discipline for Code of Ethics Violations