Agenda Thursday, April 3, 2014

8:45-9:20am ADM 204

Access Number: 1-907-786-6755 Passcode: 83249

I. Call to Order

II. Introduction of Members, New Members, and Guests

2013-2014 Classified Council Membership

Tamah Haynes, President* 12-14 Amie Stanley 13-15 Kathy Smith, Co-Vice President* 13-15 Susan Moran 13-15 Louise Kempker, Co-Vice President** 12-14 Janelle North 13-15 Sarah Pace, Secretary* 12-14 Ryan Buchholdt 13-15 Ashlyn Antonelli 13-15 Elizabeth Winfree* 12-14 Bobbie Farfalla-Ivanoff (Kodiak) 13-15 Fannie Slaten 12-14 Dave Robinson 13-15 Kim Heidemann 12-14 Rebecca Huerta* 13-15 Maureen Hunt (Mat-su) * 12-14 Teena Dyer (KPC) 13-15 Nancy Hall** 12-14 Wendy Goldstein (PWSCC) 13-15 Katalin Frost 13-15 Dana Collins 13-15 Chris Triplett 13-15 Jamey Cordery 13-15

*Assembly Reps **Alternate Assembly Reps

III. Approval of Agenda (pg. 1-3)

IV. Approval of Summary (pg.4-7)

1

April 3, 2014 Classified Council Page 2 Agenda

V. Reports

A. Prioritization – Ryan Buchholdt

B. President – Tamah Haynes

C. Staff Alliance – Tamah Haynes (pg. 8-10) www.alaska.edu/governance/ 2nd Tuesday of the month, 10am – Noon, Google Hangout

D. Staff Health Care Committee – Tamah Haynes (pg. 11-46) Chair: Monique Musick (SW) Members: Gwenna Richardson (UAS), Melodee Monson, &Tamah Haynes (UAA) Ashlyn Antonelli (alternate) and Betty Hernandez (alternate)

E. Staff Compensation Committee – Tamah Haynes (pg. 47-52) Google Hangout Chair: Brad Krick (UAF) Members: Alex Amegashie (SW), Monique Musick (SW), MaryAlice Short, Dave Robinson (UAA), John Moore (UAA) and Tamah Haynes (UAA), Dayna Mackey (UAS), Gwenna Richardson (UAS), and Mike Cox (UAF)

F. UAA Assembly – Liz Winfree

www.uaa.alaska.edu/governance/assembly/index.cfm Meets 2nd Thursday 1:00-3:30 pm, LIB 302A (open) President - Elizabeth Winfree Members: Tamah Haynes, Rebecca Huerta, Maureen Hunt, Sarah Pace, Kathy Smith Alternate: Nancy Hall and Louise Kempker

G. Joint Health Care Committee – Tamah Haynes (pg. 11-12 and 17-46)

www.alaska.edu/benefits/joint-health-care-committ/ Voting Members: Monique Musick (SW) & Gwenna Richardson (UAS) Alternate: Tamah Haynes (UAA)

H. Diversity Action Council – Jamey Cordery (pg. 53)

www.uaa.alaska.edu/dac/ 2nd Friday of the month, 9:00-10:30 am, Student Union, Lyla Richards Rm 103 (open)

I. Campus Safety Committee – Fannie Slaten – alternate Rescheduled to Friday, April 18, 2014 from 9:00-10:00am. www.uaa.alaska.edu/safety www.uaa.alaska.edu/students/campussafety.cfm www.uaa.alaska.edu/students/drugfreeschoolsreport.cfm www.uaa.alaska.edu/students/drugfreeschoolsreport.cfm Risk management: www.uaa.alaska.edu/EHSRMS/risk/

J. Classified Council Social Committee - Chair: Rebecca Huerta Members: Susan Moran, and Fannie Slaten

2

April 3, 2014 Classified Council Page 3 Agenda

K. System Governance – Liz Winfree (pg. 54)

L. Development Day Committee – Kathy Smith, Tamah Haynes, Janelle North, & Chris

Triplett (pg. 55-56)

M. Faculty & Staff Convocation Committee – Tamah Haynes

N. Planning and Budget Advisory Council (PBAC)- (ex-officio) Tamah Haynes www.uaa.alaska.edu/pbac/

O. APT/Classified Council Marketing and Communications Committee (pg. 57) APT Members: Betty Hernandez and Kathy McCoy CC Members: Ashlyn Antonelli, Amie Stanley, and Katie Frost

VI. Old Business

A. Weapons on Campus – SB 176 and HB 335 – Resolution passed (pg. 58) B. Dean Survey – Addressing in Joint meeting C. Staff Council (merging CC/APT) – Addressing in Joint meeting

VII. New Business

A. Care Team Presentation, Lisa Terwilliger, 9:00-9:15am B. Discuss Suggestions to be brought to Chancellor Case, Vice Chancellor Bill Spindle

and/or President Gamble.

VIII. Informational Items

A. Classified Council Elections Timeline (pg. 59-60) B. The Joint APT-CC Special Budget Meeting with Vice Chancellor Spindle will be held on

Wednesday, April 16th from 1:30-2:30pm in LIB 307.

C. UAF Cooperative Extension Service – Roberts Rules booklet http://www.uaf.edu/files/ces/publications-db/catalog/cred/CRD-00018.pdf

IX. Adjourn

3

 

Summary Thursday, March 6, 2014

8:30-10:00 a.m. ADM 204

Access Number: 1-907-786-6755 Passcode: 83249

I. Call to Order: 8:34am

II. Introduction of Members, New Members, and Guests

2013-2014 Classified Council Membership

X Tamah Haynes, President* 12-14 X Amie Stanley 13-15 X Kathy Smith, Co-Vice President* 13-15 X Susan Moran 13-15 X Louise Kempker, Co-Vice President** 12-14 X Janelle North 13-15 X Sarah Pace, Secretary* 12-14 X Ryan Buchholdt 13-15 X Ashlyn Antonelli 13-15 E Elizabeth Winfree* 12-14 Bobbie Farfalla-Ivanoff (Kodiak) 13-15 X Fannie Slaten 12-14 X Dave Robinson 13-15 X Kim Heidemann 12-14 Rebecca Huerta* 13-15 X Maureen Hunt (Mat-su) * 12-14 E Teena Dyer (KPC) 13-15 X Nancy Hall** 12-14 Wendy Goldstein (PWSCC) 13-15 X Katalin Frost 13-15 X Dana Collins 13-15 X Chris Triplett 13-15 X Jamey Cordery 13-15

*Assembly Reps **Alternate Assembly Reps

III. Approval of Agenda (pg. 1-3) Approved as amended with additions under New Business: Weapons on Campus, Combination of APT/CC, and under Informational Items: UAA Faculty and Staff Association.

IV. Approval of Summary (pg.4-8) Approved

V. Reports

A. Prioritization – Ryan Buchholdt Software designers put together an instructional packet on how to attach pictures to Program Prioritization template. Working on finalizing the workload.

4

March 6, 2014 Classified Council Page 2 Summary

B. President – Tamah Haynes

C. Staff Alliance – Tamah Haynes (pg. 9-13)

www.alaska.edu/governance/ 2nd Tuesday of the month, 10am – Noon, Google Hangout Met on February 11th. The Staff Alliance retreat will be held on April 11th and 12th in Fairbanks. Anne Sakumoto, Director of Faculty and Staff Training and Development provided a demonstration for UA Employee E-Learning through Skillsoft. The contract is available until January 2015. The latest draft of Shaping Alaska’s Future and staff feedback has been sent to Dr. Dana Thomas.

D. Staff Health Care Committee – Tamah Haynes Chair: Monique Musick (SW) Members: Gwenna Richardson (UAS) & Tamah Haynes (UAA) Met on January 23rd. Will meet on March 6, 2014.

E. Staff Compensation Committee – Tamah Haynes (pg. 14-21) Chair: Brad Krick (UAF) Members: Alex Amegashie (SW), Monique Musick (SW), MaryAlice Short, Dayna Mackey (UAS), Gwenna Richardson (UAS), and Mike Cox (UAF) Working on proposals from last year; there were three unwritten proposals with topics which included a Veterans Day holiday, leave accrual, and longevity recognition. Working with Mark Cox on the balance between pay increases and the Cost of Living in Alaska.

F. UAA Assembly – Liz Winfree (pg. 22) www.uaa.alaska.edu/governance/assembly/index.cfm Meets 2nd Thursday 1:00-3:30 pm, LIB 302A (open) President - Elizabeth Winfree Members: Tamah Haynes, Rebecca Huerta, Maureen Hunt, Sarah Pace, Kathy Smith Alternate: Nancy Hall and Louise Kempker Conversations were based on the budget. Provost Baker and Dr. Schultz discussed how their departments are incorporating new ideas. Discussed marketing ideas. Faculty Senate is working on revising the Chancellor’s Awards to make them more meaningful. Looking critically at the use of Blackboard which will be a two-year review. Introduction to the Statewide Summit Team. The Care Team gave a presentation University Assembly will be meeting on March 20th in ADM 204 from 1:00-3:30. With President Gamble attending it is encouraged that you attend and/or email any questions to Tamah Haynes by next week.

5

March 6, 2014 Classified Council Page 3 Summary

G. Joint Health Care Committee – Tamah Haynes (pg. 23) www.alaska.edu/benefits/joint-health-care-committ/ Voting Members: Monique Musick (SW) & Gwenna Richardson (UAS) Alternate: Tamah Haynes (UAA) Premera is no longer covering Vitamin D deficiency testing. There is an overage with employees paying, the flow of how things are going nationally is there is an 18% cost increase. To keep this close, they are looking at the correlation between who is using it and who is increasing it. UAA staff are eligible for a rebate if registered for Healthy Roads, have completed a survey, and had biometrics done by April 30th, this will most likely be extended to the latest June 30, 2014. Will work on connecting with Erika Van Flein for the April 3rd meeting.

H. Diversity Action Council – Jamey Cordery (pg. 24)

www.uaa.alaska.edu/dac/ 2nd Friday of the month, 9:00-10:30 am, Student Union, Lyla Richards Rm 103 (open) Denied funds because students did not do enough to target specific student faculty. Simple Truth will be bringing up a guest lecturer to discuss different religions and how it ties into Christianity.

I. Campus Safety Committee – Fannie Slaten - alternate www.uaa.alaska.edu/safety www.uaa.alaska.edu/students/campussafety.cfm www.uaa.alaska.edu/students/drugfreeschoolsreport.cfm www.uaa.alaska.edu/students/drugfreeschoolsreport.cfm Risk management: www.uaa.alaska.edu/EHSRMS/risk/ Will meet on March 21, 2014.

J. Classified Council Social Committee - Chair: Rebecca Huerta (pg. 25) Members: Susan Moran, Fannie Slaten The next event will be held the week of March 24th at the University Center before 10:00. Discussed parking, space, and advertising for a high tea.

K. System Governance – Liz Winfree (pg. 22) Concerns over Constitution changes for System Governance.

L. Development Day Committee – Kathy Smith, Tamah Haynes, Janelle North, and Chris Triplett Food Committee will be meeting today to finalize plans to potentially eat off campus for lunch. If departments have garb they want to give as prizes please contact Tamah. Lanyards for registration will have your name, schedule, and any lunch information if provided.

M. Faculty & Staff Convocation Committee – Tamah Haynes Not met since November 20, 2013; only one meeting.

6

March 6, 2014 Classified Council Page 4 Summary

N. Planning and Budget Advisory Council (PBAC)- (ex-officio) Tamah Haynes (pg. 26-27) www.uaa.alaska.edu/pbac/ Have been meeting weekly since January 28-February 25 to evaluate 75 different budget ideas and narrowed down to top 15 recommendations.

O. APT/Classified Council Marketing and Communications Committee APT Members: Betty Hernandez and Kathy McCoy CC Members: Ashlyn Antonelli, Amie Stanley, and Katie Frost Encouraged to reach out and invite Facebook friends involved with the University to like the UAA Staff page. Will print 200-250 pamphlets instead of 1,500 in case there is restructuring of the Councils. Hoping to have these brochures by Development Day. The newsletter is being worked on for April and May. Looking into prizes for staff, will work with the Governance office to offset the costs.

VI. Old Business

VII. New Business

A. Staff Dean Survey The Deans would like a survey that is staff oriented. This will be addressed in the Joint Meeting in April.

B. Weapons on Campus The Chancellor is hoping for a statement from the Classified Council on the committees’ stance on weapons on campus.

C. Combination of APT-CC Councils Think about the pros and cons associated with combining the APT-CC Councils. There is currently a lot of information repetition and miscommunication. Need to look at how this will impact representation on committees.

D. Discuss Suggestions to be brought to Chancellor Case, Vice Chancellor Bill Spindle and/or President Gamble.

VIII. Informational Items

A. Classified Council will meet from 8:45-9:25am in ADM 204 on Thursday, April 3rd, with the Joint APT-CC Meeting following from 9:30-11:00am.

B. The Joint APT-CC Special Budget Meeting with Vice Chancellor Spindle will be held on Wednesday, April 16th from 1:30-2:30pm in LIB 307.

C. UAA Faculty and Staff Association Encouraged to provide input to our legislation through the Postcard Campaign.

D. UAF Cooperative Extension Service – Roberts Rules booklet http://www.uaf.edu/files/ces/publications-db/catalog/cred/CRD-00018.pdf

IX. Adjourn 10:03am

7

1

Staff Alliance

Minutes Wednesday, March 12, 2014

Spring Retreat

Call to Order and Roll Call

Meeting was called to order at 3:19 p.m. All members were present. Voting Members Present: Carey Brown, Chair, Staff Alliance 2013-14; UAA APT Council 2013-2014

Monique Musick, Vice Chair, Staff Alliance 2013-14; Vice President, SAA 2013-14 Tamah Haynes, President, UAA Classified Council 2013-2014 Gwenna Richardson, President, UAS Staff Council 2011-2014 Dayna Mackey, Vice President, UAS Staff Council 2013-2014 Brad Krick, President, UAF Staff Council 2013-2014 Ashley Munro, Vice President, UAF Staff Council 2013-2014 Alex Amegashie representing Dory Straight, President, SAA 2013-2014

Staff Present: LaNora Tolman, Executive Officer, System Governance

Agenda Adopted and Minutes Approved

Monique moved to adopt the agenda as amended and Ashely seconded. The agenda was adopted. Ashley moved to approved the minutes and Monique seconded. The February 11, 2014 minutes were approved.

Staff Alliance Chair’s Report

Carey stated he submitted the Board of Regents’ topics to the Ally Blog. He would forward the recent Shaping Alaska’s Future draft to the alliance.

Staff Governance Reports

UAS Staff Council Staff Development Day scheduled for May Staff training scheduled for April They had two applications for Staff Make Students Count so far

8

2

Starting a staff excellence award – awaiting chancellor’s approval Elections occur in April

UAA APT Council Monique will go to the next BOR in Kodiak in place of Carey in April UAA is pushing for a Smoke Free/Tobacco Free Campus – they had a presentation about it They talked about the System Governance Council proposed changes and were fine with it. The suggested three reps from each system groups to represent the three universities.

UAA Classified Council

Discussed weapons on campus Looked at their bylaws due to the potential System Governance Council changes. They might combine APT and Classified into one council. The have a new task force for the new evaluation process UAF Staff Council: Brad Krick and Ashley Munro Statewide Administration Assembly: Monique Musick and Alex Amegashie

UAF Staff Council

Discussed administrative leave due to the weather and approached the chancellor regarding other ideas – they may allow sick leave to be used for emergency closure They had three nominations for the Staff Make Students Count so far Chancellor put a budget committee together without staff representation – a new sub committee was formed with staff reps included Erika Van Flein will update the council on Healthy Roads at the next meeting They looked at the bylaws and how their units are divided Staff Appreciation Day scheduled for May 15

Statewide Administration Assembly

Service awards occurred on March 10 Erika presented on Healthy Roads at the last meeting

Staff Alliance Committee Reports

Staff Health Care Committee They met on March 6. A decrease will show on the CDHP plan with a slight increase on the HDHP. The 750 will see a bigger increase. There is a rebate of $600 per person when biometrics and health assessment are completed through Healthy Roads. They are working with Quest Diagnostics. <www.alaksa.edu/HR/benefits> Compensation Working Group Gwenna is working on drafting three proposals. They are taking in consideration COLA and the geographical differential in salary. Tara Ferguson will come to the next meeting in two weeks. They plan to meet twice in April.

9

3

External Administration Committee/Council Reports

IT Executive Council – ITEC Alex was unable to attend the meeting but the minutes were available and emailed to the alliance. Student Services Council The last meeting was all about SB 176 – Weapons on campus. Motion: Gwenna motioned to eliminate the Retirement Committee because it has not existed since Beth Behner was CHRO. Ashley seconded. All were in favor – the motion carried. Motion: Monique motioned to add a Hotline Committee to the external committee list. She would be the liaison. Ashley seconded. All were in favor – the motion carried. Monique volunteered to draft a description for secretary and treasurer and to increase terms. Motion: Ashley moved to add the secretary and treasurer as officers to the constitution and bylaws. Tamah seconded. All were in favor – the motion carried.

SB 176 – Weapons on Campus Issue

Brad offered to draft a resolution in support of the administrations stand on the bill. SA will vote via email. Motion: Brad moved to create the resolution and Gwenna seconded. All were in favor – the motion carried.

Agenda Items for April 8, 2014 Meeting

Classification/PD UA System Marketing HR Committee for Staff Development; Hiring/Recruitment

Meeting Adjourned

Monique motioned to adjourn and Brad seconded. None opposed. The meeting adjourned at 4:29 p.m.

10

FY15 Plan Changes

Plan changes are being introduced this year to address health care reform requirements and wellness efforts.

750 Plan and HDHP

Family out-of-pocket maximum on Rx benefit to $1,700.

Rationale: Currently there is a $1,000 out-of-pocket maximum for an individual on these plans, but no family maximum. The affordable care act limits the out-of-pocket expenses for a family to $12,700 in 2014. Without a family maximum on the Rx benefit for these plans, we risk having a family exceed the limit.

HDHP and CDHP

Increase the dental preventive benefit to 100% from the current 80%, leave all other benefits as they are.

Rationale: With the increased focus on wellness, we need to make sure members are getting basic preventive dental care. Many health conditions are linked to poor dental hygiene and lack of a recent dental exam is a noted risk factor for heart disease and diabetes. Increasing the preventive benefit from 80% to 100% of allowed charges removes any barriers to care related to cost.

See http://www.webmd.com/oral-health/features/oral-health-the-mouth-body-connection

http://www.lef.org/magazine/mag2003/aug2003_report_dental_01.htm

and http://www.medicalnewstoday.com/releases/9581.php

All Plan Options

Pre-existing Conditions: Beginning with the FY15 plan year (7-1-2014), the UA Choice Plan will no longer have pre-existing condition exclusions for any individual. This expands upon the earlier removal of pre-existing conditions for individuals under age 19.

Excepted Benefits: Vision and Dental benefits will be considered “excepted benefits,” with employees being able to waive vision and dental coverage when electing a health care plan. This will allow the dental and vision coverage to be excluded from the cost of the plan when determining the maximum out-of-pocket limit this year, as well as the so called “Cadillac Tax” in 2018.

A draft of the 750/HDHP election form is included to show how the employee would waive dental and vision coverage. Waiving coverage will not reduce their payroll deduction for health care.

11

12

1

U.S. TREASURY DEPARTMENT

FACT SHEET

Final Regulations Implementing Employer Shared Responsibility Under the Affordable

Care Act (ACA) for 2015

Provisions to Assist Smaller Businesses and Businesses that Offer Most but Not All

Employees Coverage in 2015

Approximately 96 percent of employers are small businesses and have fewer than 50

workers and are exempt from the employer responsibility provisions. To ensure a

gradual phase-in and assist the employers to whom the policy does apply, the final rules

provide, for 2015, that:

o The employer responsibility provision will generally apply to larger firms

with 100 or more full-time employees starting in 2015 and employers with

50 or more full-time employees starting in 2016.

o To avoid a payment for failing to offer health coverage, employers need to

offer coverage to 70 percent of their full-time employees in 2015 and 95

percent in 2016 and beyond, helping employers that, for example, may

offer coverage to employees with 35 or more hours, but not yet to that

fraction of their employees who work 30 to 34 hours.

Various Employee Categories

The final regulations provide clarifications – many of which are based on

comments on the proposed regulations – regarding whether employees of certain

types or in certain occupations are considered full-time, including:

o Volunteers: Hours contributed by bona fide volunteers for a government

or tax-exempt entity, such as volunteer firefighters and emergency

responders, will not cause them to be considered full-time employees.

o Educational employees: Teachers and other educational employees will

not be treated as part-time for the year simply because their school is

closed or operating on a limited schedule during the summer.

13

2

o Seasonal employees: Those in positions for which the customary annual

employment is six months or less generally will not be considered full-

time employees.

o Student work-study programs: Service performed by students under

federal or state-sponsored work-study programs will not be counted in

determining whether they are full-time employees.

o Adjunct faculty: Based on the comments we received, the final regulations

provide as a general rule that, until further guidance is issued, employers

of adjunct faculty are to use a method of crediting hours of service for

those employees that is reasonable in the circumstances and consistent

with the employer responsibility provisions. However, to accommodate

the need for predictability and ease of administration and consistent with

the request for a “bright line” approach suggested in a number of the

comments, the final regulations expressly allow crediting an adjunct

faculty member with 2 ¼ hours of service per week for each hour of

teaching or classroom time as a reasonable method for this purpose.

Provisions to Assist Businesses to Comply in 2015

To provide a gradual phase-in of the employer responsibility provisions and assist

employers in complying and providing coverage, the final rules provide transition relief

for 2015.

While the employer responsibility provisions will generally apply starting in

2015, they will not apply until 2016 to employers with at least 50 but fewer than

100 full-time employees if the employer provides an appropriate certification

described in the rules.

Employers that are subject to the employer responsibility provisions in 2015 must

offer coverage to at least 70 percent of full-time employees as one of the

conditions for avoiding an assessable payment, rather than 95 percent which will

begin in 2016.

Full-Time Employee Status Determinations

Like the December 2012 proposed regulations, the final rules allow employers to

use an optional look-back measurement method to make it easier to determine

whether employees with varying hours and seasonal employees are full-time.

Responding to comments, the final regulations also clarify the application of this

method and the alternative monthly method of determining full-time status.

Affordability Safe Harbors

Like the proposed regulations, the final rules provide safe harbors that make it

easy for employers to determine whether the coverage they offer is affordable to

employees.

These safe harbors permit employers to use the wages they pay, their employees’

hourly rates, or the federal poverty level in determining whether employer

coverage is affordable under the ACA.

14

3

Other Specific 2015 Provisions

In addition to the two forms of 2015 transition relief noted earlier, a package of

limited transition rules that applied to 2014 under the proposed regulations is

extended to 2015 under the final regulations, including:

o Employers first subject to shared responsibility provision: Employers can

determine whether they had at least 100 full-time or full-time equivalent

employees in the previous year by reference to a period of at least six

consecutive months, instead of a full year. This will help facilitate

compliance for employers that are subject to the employer shared

responsibility provision for the first time.

o Non-calendar year plans: Employers with plan years that do not start on

January 1 will be able to begin compliance with employer responsibility at

the start of their plan years in 2015 rather than on January 1, 2015, and the

conditions for this relief are expanded to include more plan sponsors.

o Dependent coverage: The policy that employers offer coverage to their

full-time employees’ dependents will not apply in 2015 to employers that

are taking steps to arrange for such coverage to begin in 2016.

o On a one-time basis, in 2014 preparing for 2015, plans may use a

measurement period of six months even with respect to a stability period –

the time during which an employee with variable hours must be offered

coverage – of up to 12 months.

o As these limited transition rules take effect, we will consider whether it is

necessary to further extend any of them beyond 2015.

Next Steps: Final Rules Simplifying Employer Information Reporting

Many comments on the proposed employer information reporting regulations have urged

that final rules provide streamlined ways to comply with employer information reporting

-- especially for employers that offer highly affordable coverage to all or virtually all of

their full-time employees. Others have asked for a single form for employer and insurer

reporting provisions when possible. Treasury and the IRS will issue final regulations

shortly that aim to substantially simplify and streamline the employer reporting

requirements.

For the final employer shared responsibility regulations, click here.

For more information on determining whether an employer is subject to the employer

shared responsibility regulations, click here.

###

15

If you experience feelings of depression and lethargy during winter, you may be suffering from seasonal affective disorder (SAD). Over these darker, typically colder months, people with SAD often experience feelings of depression and lack of energy. SAD affects an estimated 11 million Americans every year. An additional 25 million people experience a milder form of the disorder that most doctors refer to as the winter blues.

SAD is often difficult to diagnose because its symptoms mirror other disorders, including clinical depression. If you feel depressed or routinely depleted of energy, talk to your doctor. Available treatments to help control symptoms of SAD include light therapy, antidepressant medications and counseling.

Tips for Coping With the Winter Blues › Spend more time outdoors, especially on sunny days.

› Exercise to boost your energy levels.

› Don’t oversleep. Get on a sleep schedule that allows you to be awake as much as possible during sunlight hours.

› Plan vacations to bright, sunny climates in winter.

› Brighten your home. Add lamps and lighting fixtures. Open all window coverings during the day.

GuidanceResources®

Copyright © 2013 ComPsych Corporation. All rights reserved. This document is the confidential and proprietary information of ComPsych Corporation.

Seasonal Affective Disorder and Winter Blues

Call: 800.272.7255 TDD: 800.697.0353Online: www.guidanceresources.comYour company Web ID: COM589

866-465-8934

GC5901Q

16

University of Alaska’s Health Care Accounting: Projections

Thursday, March 6, 2014

Presented by:

Timothy R Armbruster

Benefit Accountant

117

Objectives

Review the Health Care Plan Accounting Process Review Health Care Projections Discuss Health Care Employee Rates for

FY2015

218

Agenda

Review the Accounting Timeline Review the Components of Health Care Projections Review of Health Costs projection methodology Review of Health Care Spreadsheets for FY2014-

FY2015 Updated Projections Discuss Health Care Employee Rates for FY2015 Questions Appendix

319

Review of Health Care Accounting Timeline

ProjectionsJanuary- March: Project the costs

and recoveries for the current and the next fiscal year

Finalize the employee health care rates that will be used for open enrollment in April and May by March 15th

ActualsAugust-October: Determine the

actual costs and recoveries for the prior fiscal year

Determine the over or under recovery that will be rolled into future periods

Fiscal Year Activity

July- June:

Costs are incurred and paid

Recoveries are received

420

Components of Health Care Accounting Projections

Net Costs

-UA ObligationEmployee Recovery Needed

(18% Employee Obligation)

+/- Over(Under) Recovery

Adj Employee Recovery needed

For more information about the health care accounting process, visit:http://www.alaska.edu/benefits/downloads/overview.pdf

521

UA Health Care Projections

REMEMBER:

The University of Alaska is on a

Prospective Model for purposes of Health

Care Accounting

622

Health Care Projection: Administrative and Vision Premium Methodology

UA projects the average headcount based on actual headcount for July through December 2013 period, historical trends, and anticipated budget changes

UA projects vision insurance costs and administrative costs based on projected vendor rates and average projected headcount

723

Health Care Claims Projection Methodology

High Projection (Premera Trend): Uses the Premera Alaska Book of Business trend rates to project claims.

Medium Projection (Blended Trend): Uses a blend of the Lockton trend rate and that of Premera’s Book of Business.

Low Projection (Lockton Trend): Uses the UA claims data for the past three years and national trend rates to develop projected claims.

824

Health Care Claims Projection: Trend Methodology

Lockton applies the trend to the medical, pharmacy, and dental claims costs based on: Past UA claims data UA enrollment data Projected future UA enrollment and UA large dollar claims information

to project the claims costs for the next fiscal year.

925

FY14 actual figure is the updated projection as of Feb 2014

1026

Health Care Claims Projection: Review of Actual Claims Costs

*Adjusted for claims refund from prior years.

** Does not include vision premium.

Claims History Per Vendor Reports Total FY Total FY Average

$ Change Percentage Enrolled

Fiscal Year Total FY Claims Cost Inc(dec) claims Inc(dec) claims Headcount1992 13,887,609.65 1993 14,048,467.87 160,858.22 1.16%1994 15,272,548.49 1,224,080.62 8.71%1995 16,425,691.90 1,153,143.41 7.55%1996 15,074,943.46 (1,350,748.44) -8.22%1997 17,202,246.13 2,127,302.67 14.11%1998 17,734,687.39 532,441.26 3.10% 3,300

1999 17,022,203.24 (712,484.15) -4.02% 3,1822000 17,891,969.36 869,766.12 5.11% 3,3252001 21,226,559.58 3,334,590.22 18.64% 3,5912002 25,578,389.39 4,351,829.81 20.50% 3,9112003* 29,949,034.72 4,370,645.33 17.09% 4,1202004* 34,126,073.61 4,177,038.89 13.95% 4,2442005** 39,434,927.22 5,308,853.61 15.56% 4,1352006** 41,366,334.16 1,931,406.94 4.90% 4,0082007** 45,764,244.97 4,397,910.81 10.63% 4,0912008** 49,052,401.37 3,288,156.40 7.18% 4,1842009** 55,780,461.09 6,728,059.72 13.72% 4,210

2010** 59,747,318.84 3,966,857.75 7.11% 4,300

2011** 66,922,554.64 7,175,235.80 12.01% 4,2352012 ** 56,328,033.78 (10,594,520.86) -15.83% 41142013 ** 54,356,073.65 (1,971,960.13) -3.50% 3975

2014 Projection** 52,574,810.00 (1,781,263.65) -3.28% 3894

2015 Projection ** 58,481,972.00 5,907,162.00 10.86% 38941127

Things to keep in mind for FY14

When we set the rates for FY14 we were only projecting to carry forward $235K in over-recovery, we ended up with $980K.

We opted to go with the Blended trend instead of Lockton’s trend at the request of the JHCC, due to under-recovery and potential large claims concerns.

Updated projections show that UA will not meet the defined contribution minimum of $12,285 PEPY, and as a result will over-recover roughly $3.4 million from employees in FY14.

Wellness program had some contract issues, and the onsite coaching component was cut to save money.

1228

FY14 Updated ProjectionsFY14 Projections-

Feb 2013 FY14 Projections-

Feb 2014 Variance

Line # Set EE Rates Updated Projections

Costs

1Combined Health/Pharmacy

Claims (less pharmacy rebates) 63,300,000 52,574,800 (10,075,200)

2 Vision Insurance Premium 565,500 560,200 (5,300)

3 Admin Cost - Health Program 2,622,100 2,619,900 (2,200)

4 Cobra Outsourcing 10,500 11,800 1,300

5 Wellness 2,114,400 798,800 (1,315,600)

6 Total Costs 68,612,500 56,565,500 (12,047,000)

Recoveries

7 Cobra Health Recovery (302,700) (215,500) (87,200)

8 Total Recoveries (302,700) (215,500) (87,200)

9 Net Cost 68,309,800 56,350,000 (11,959,800)

1329

FY14 Updated Projections

UA Obligation: A * B = C

A

BC

FY14 Projections-Feb 2013

FY14 Projections-Feb 2014 Variance

Line # Set EE Rates Updated Projections 9 Net Cost 68,309,800 56,350,000 (11,959,800)

University Obligation:

10Yearly Defined Contribution Rate (per Mo =1023.75) 12,285.00 12,285.00

11Average number of enrolled employees 3934 3894 (40)

12 University Obligation 48,329,200 47,837,800 (491,400)

13University Defined Contribution

- % of net costs 70.75% 84.89%

14University obligation- to meet

floor percentage 7,684,800 0

15 Total University obligation 56,014,000 47,837,800 (8,176,200)

16Total University obligation minimum- % of net costs 82.00% 82.00%

17

Employee Recovery Needed Before Prior Year Adjustments (represents 18% EE obligation) 12,295,800 8,512,700 (3,783,100)

1430

FY14 Updated Projections

FY14 Projections-Feb 2013

FY14 Projections-Feb 2014 Variance

Line # Set EE Rates Updated Projections

17

Employee Recovery Needed Before Prior Year Adjustments(represents 18% EE obligation) 12,295,800 8,512,700 (3,783,100)

18Employee and Dependent

Recovery (12,060,300) (11,972,100) (88,200)

19(Over)/Under Recovery for

FY14 235,500 (3,459,400)

20Accumulated (Over)/Under recovery from prior periods 238,500 (980,900)

21 Net (Over)/Under Recovery (3,000) (4,440,300)

1531

Things to keep in mind for FY15

Impact of FY12 and FY14 health plan changes and Health Care Reform on future years (lots of moving parts).

Reduction in the Health Care FSA maximum amount in FY14 per federal legislation.

Expect more employees to take up the CDHP as they become familiar with it, which will lead to lower claims cost trend.

Addition of Medical Travel Benefit, and Premera’s new Contracting Strategy, which has impacted claims cost.

Still experiencing a negative trend, and favorable high dollar claims experience

1632

FY2015 ProjectionsFY14 Projections-

Feb 2014 FY15 Projections-

Feb 2014 Variance Line # Updated Projections Set EE Rates

Costs

1Combined Health/Pharmacy

Claims (less pharmacy rebates) 52,574,800 58,482,000 5,907,200

2 Vision Insurance Premium 560,200 582,800 22,600

3 Admin Cost - Health Program 2,619,900 2,681,100 61,200

4 Cobra Outsourcing 11,800 11,800 0

5 Wellness 798,800 616,200 (182,600)

6 Total Costs 56,565,500 62,373,900 5,808,400

Recoveries

7 Cobra Health Recovery (215,500) (215,500) 0

8 Total Recoveries (215,500) (215,500) 0

9 Net Cost 56,350,000 62,158,400 5,808,400

1733

FY2015 ProjectionsFY14 Projections-

Feb 2014 FY15 Projections-

Feb 2014 Variance Line # Updated Projections Set EE Rates

9 Net Cost 56,350,000 62,158,400 5,808,400

University Obligation:

10Yearly Defined Contribution Rate (per Mo =1023.75) 12,285.00 12,285.00

11 Average number of employees 3894 3894

12 University Obligation 47,837,800 47,837,800

13University Defined Contribution -

% of net costs 84.89% 76.96% -7.93%

14University obligation- to meet

floor percentage 0 3,132,100 3,132,100

15 Total University obligation 47,837,800 50,969,900 3,132,100

16Total University obligation minimum- % of net costs 82.00% 82.00%

17

Employee Recovery Needed Before Prior Year Adjustments (Represents EE obligation) 8,512,200 11,188,500 2,676,300

1834

FY2015 Projections

FY14 Projections-Feb 2014

FY15 Projections-Feb 2014 Variance

Line # Updated Projections Set EE Rates

17

Employee Recovery Needed Before Prior Year Adjustments(represents EE obligation) 8,512,200 11,188,500 2,676,300

AdjustmentsWellness Rebate (1,317,400)

Total Adjustments (1,317,400)

Net Employee Recovery Needed (after Adj) 8,512,200 9,871,100

18Employee and Dependent

Recovery (11,972,100)

19(Over)/Under Recovery for

FY14 (3,459,400)

20Accumulated (Over)/Under recovery from prior periods (980,900) (4,440,300)

21 Net (Over)/Under Recovery (4,440,300)

1935

Employee and Dependent Rate Development

The employee rate structure is based on plan values and tier ratios, not actual costs incurred.

Increase in employee obligation in FY14 to 18%

We are re-evaluating the benefit ratio for the plans for FY15

2036

Questions

2137

Appendix

A. Administrative Rates for FY13-FY15

B. Pharmacy Rebates YTD for FY14

C. Projected Health Admin Costs for FY15

D. Wellness Costs for FY15

E. Multi Year Comparison: FY13-FY15

F. $2.2 Million Over-Recovery Rate

2238

Monthly Admin Rates Comparison FY13-FY15

FY13 FY14 FY15

Health 47.72 43.55 43.66

Vision 12.16 11.90 12.38

Cobra Outsourcing .22 .25 .25

Disease Management 2.85 N/A N/A

Best Doctors 2.55 2.55 2.26

2339

Pharmacy Rebates for FY14

FY14 Actual Rebate received through December 2013:

$247,260.27

2440

Total Projected Health Administrative Costs for FY15

Health (PEPM) 2,055,300

Health Utilization 120,200

Health Care Reform Taxes 399,200

Best Doctors 106,400

Total $2,681,100

2541

Wellness Costs for FY15

Wellness (PEPM) 407,207

Wellness Incentives 100,000

Biometric Screenings 103,000

Total $616,207

2642

UA Health Care Defined Contribution Summary - Combined Plans

Comparison with Prior Years

FY13 FY14 FY15 Change in FY13 Change in FY14 Change in FY15Line # Costs Totals Proj. Totals Proj. Totals FY13-12Totals % Change FY14-13 Totals % Change FY15-14 Totals % Change

1 Total Health and Pharmacy Claims Cost 54,356,073.65 52,574,810.00 58,481,972.00 (1,971,960.13) -3.50% (1,781,263.65) -3.28% 5,907,162.00 10.10%2 Vision Insurance Premium 579,546.15 560,221.49 582,800.88 11,081.48 1.95% (19,324.66) -3.33% 22,579.39 3.87%3 Admin Cost - Health and Pharmacy Program 2,662,497.59 2,619,922.31 2,681,068.36 (122,699.28) -4.41% (42,575.28) -1.60% 61,146.05 2.28%4 Cobra Outsourcing 10,534.78 11,814.84 11,814.00 (2,517.38) -19.29% 1,280.06 12.15% (0.84) -0.01%5 Wellness 1,877,804.03 798,842.44 616,207.40 (80,556.66) -4.11% (1,078,961.59) -57.46% (182,635.04) -29.64%6 Total Costs 59,486,456.20 56,565,611.08 62,373,862.64 (2,166,651.97) -3.51% (2,920,845.12) -4.91% 5,808,251.56 9.31%

Recoveries7 Cobra Health (294,632.56) (215,499.00) (215,499.00) (164,665.90) 126.70% 79,133.56 -26.86% - 0.00%8 Total Recoveries (294,632.56) (215,499.00) (215,499.00) (164,665.90) 126.70% 79,133.56 -26.86% - 0.00%

9 Net Cost 59,191,823.64 56,350,112.08 62,158,363.64 (2,331,317.87) -3.79% (2,841,711.56) -4.80% 5,808,251.56 9.34%

University Commitment:10 Yearly Defined Contribution Rate 12,285.00 12,285.00 12,285.00 - 0.00% - 0.00% - 0.00%11 Average number of employees 3,975 3,894 3,894 (139.00) -3.38% (81) -2.04% 0 0.00%12 University Obligation 48,832,875.00 47,837,790.00 47,837,790.00 (1,707,615.00) -3.38% (995,085.00) -2.04% - 0.00%13 University Defined Contribution - % of net costs 82.50% 84.89% 76.96% 0.00 0.43% 0.02 2.90% -7.93% -10.30%14 University obligation- to meet floor percentage 296,338.62 - 3,132,068.18 (227,378.83) -43.42% (296,338.62) -100.00% 3,132,068.18 100.00%15 Total University obligation 49,129,213.62 47,837,790.00 50,969,858.18 (1,934,993.83) -3.79% (1,291,423.62) -2.63% 3,132,068.18 6.14%16 Total University obligation minimum- % of net costs 83.00% 82.00% 82.00% - 0.00% (0.01) -1.20% 0.00% 0.00%

17 UA obligation as percentage of total cost 82.59% 84.57% 81.72%

18 UA obligation as percentage of total net cost 83.00% 84.89% 82.00%

19 Employee Recovery Needed (before PY adj's) 10,062,610.02 8,512,322.08 11,188,505.46 (396,324.04) -3.79% (1,550,287.94) -15.41% 2,676,183.38 23.92%

20 Employee cost (before PY adj) as % of total cost 16.92% 15.05% 17.94%

21 Employee cost (before PY adj) as % of total net cost 17.00% 15.11% 18.00%

Adjustments22 Wellnes Rebate - - (1,317,420.00) 24 Total Adjustments 0.00 0.00 (1,317,420.00) NA NA NA NA NA NA

25 Net Employee/Dependent Recovery Needed 10,062,610.02 8,512,322.08 9,871,085.46 (396,324.04) -3.79% (1,550,287.94) -15.41% 1,358,763.38 13.77%

26 Employee Recovery Received/Projected (7,642,894.78) (6,466,270.70) - (3,740,902.78) 95.87% 1,176,624.08 -15.40% - #DIV/0!27 Spouse/Dependent Recovery (6,365,923.01) (5,505,795.55) - (2,937,128.52) 85.66% 860,127.46 -13.51% - #DIV/0!

28 Total Projected Recovery (14,008,817.79) (11,972,066.25) - (6,678,031.30) 91.10% 2,036,751.54 -14.54% - #DIV/0!

29 Employee Net (Over) Under Recovery (3,946,207.77) (3,459,744.17) 9,871,085.46 (7,074,355.34) -226.15% 486,463.60 -12.33% 13,330,829.63 135.05%

Employee cost (after PY adj) as percentage of total cost 16.92% 15.05% 15.83%

Employee cost (after PY adj) as percentage of total net cost 17.00% 15.11% 15.88%

Employee Headcount less Opt-outs 3,975 3,894 3,894 (132.00) -3.32% (81) -2.08% - 0.00%

Yearly Health Claims Cost Per Employee 13,674.48 13,501.49 15,018.48 (40.65) -0.30% (172.99) -1.28% 1,516.99 10.10%

Yearly Total Cost Per Employee 14,965.15 14,526.35 16,017.94 (46.56) -0.31% (438.80) -3.02% 1,491.59 9.31%

Participants 8,990 8,863 8,863 (668.00) -7.43% (127) -1.43% - 0.00%

Yearly Health Claims Cost Per Participant 6,046.28 5,931.94 6,598.44 214.01 3.54% (114.34) -1.93% 666.50 10.10%

Yearly Total Cost Per Participant 6,616.96 6,382.22 7,037.56 233.33 3.53% (234.74) -3.68% 655.34 9.31%

Note 4: Starting in FY09, the University obligation is calculated based on participating employees without opt outs included.

Note 1: Prior to FY05 employee recovery needed was retrospective

Note 3: FY06 is the first year of the Wellness program

Note 2: FY06 the unions transitioned to the UAChoice plans.

2743

UNIVERSITY OF ALASKAEmployee Plan Scenerios with Base Annual Rates $2.2 Million Recovery

for Fiscal Year 2015

Line #

Headcount projection as of Feb 2014

FY14 Actual Rates Proj Rates

Proj Rates Post-

Rebate % Change $ Change"750" Plan

1 EE 707 $2,073.00 $2,437.00 $1,837.00 -11.38% ($236.00)2 EE + SP 506 4,146.00 4,874.00 3,674.00 -11.38% ($472.00)3 EE + CH 114 3,110.00 3,356.00 2,756.00 -11.38% ($354.00)4 EE + 2CH 64 3,939.00 4,091.00 3,491.00 -11.37% ($448.00)5 EE + 3 or more CH 19 4,561.00 4,642.00 4,042.00 -11.38% ($519.00)6 EE + SP + 1CH 164 5,183.00 5,793.00 4,593.00 -11.38% ($590.00)7 EE + SP + 2CH 164 6,012.00 6,528.00 5,328.00 -11.38% ($684.00)8 EE + SP + 3 or more CH 101 6,634.00 7,079.00 5,879.00 -11.38% ($755.00)

HDHP Plan9 EE 602 $1,333.00 $1,456.00 $856.00 -35.78% ($477.00)10 EE + SP 352 2,666.00 2,912.00 1,712.00 -35.78% ($954.00)11 EE + CH 61 2,000.00 1,884.00 1,284.00 -35.80% ($716.00)12 EE + 2CH 46 2,533.00 2,227.00 1,627.00 -35.77% ($906.00)13 EE + 3 or more CH 16 2,933.00 2,484.00 1,884.00 -35.77% ($1,049.00)14 EE + SP + 1CH 179 3,333.00 3,340.00 2,140.00 -35.79% ($1,193.00)15 EE + SP + 2CH 216 3,866.00 3,683.00 2,483.00 -35.77% ($1,383.00)16 EE + SP + 3 or more CH 90 4,266.00 3,940.00 2,740.00 -35.77% ($1,526.00)

CDHP Plan17 EE 195 $1,183.00 $1,158.00 $558.00 -52.83% ($625.00)18 EE + SP 74 2,366.00 2,316.00 1,116.00 -52.83% ($1,250.00)19 EE + CH 15 1,775.00 1,437.00 837.00 -52.85% ($938.00)20 EE + 2CH 13 2,248.00 1,661.00 1,061.00 -52.80% ($1,187.00)21 EE + 3 or more CH 4 2,603.00 1,828.00 1,228.00 -52.82% ($1,375.00)22 EE + SP + 1CH 89 2,958.00 2,595.00 1,395.00 -52.84% ($1,563.00)23 EE + SP + 2CH 84 3,431.00 2,819.00 1,619.00 -52.81% ($1,812.00)24 EE + SP + 3 or more CH 49 3,786.00 2,986.00 1,786.00 -52.83% ($2,000.00)

OPTION A

M:\Payroll Benefit Accounting\Health Care\Defined Contribution Spreadsheets\FY2014\DC Documentation_2nd FY Quarter\10.1_Executive Summary\JHCC_2_28\FY14-15 EE Charge_2014_03_6_2.2mil.xls3/6/2014, 12:21 PM

2844

UNIVERSITY OF ALASKAEmployee Plan Scenerios with 19 Pay Periods $2.2 Million Recovery

for Fiscal Year 2015

Line #

Headcount projection as of Feb 2014

FY14 Actual Rates Proj Rates

Proj Rates Post- % Change $ Change

"750" Plan1 EE 707 $109.11 $128.26 $96.68 17.55% 19.152 EE + SP 506 218.21 256.53 193.37 17.56% 38.323 EE + CH 114 163.68 176.63 145.05 7.91% 12.954 EE + 2CH 64 207.32 215.32 183.74 3.86% 8.005 EE + 3 or more CH 19 240.05 244.32 212.74 1.78% 4.276 EE + SP + 1CH 164 272.79 304.89 241.74 11.77% 32.107 EE + SP + 2CH 164 316.42 343.58 280.42 8.58% 27.168 EE + SP + 3 or more CH 101 349.16 372.58 309.42 6.71% 23.42

HDHP Plan9 EE 602 $70.16 $76.63 $45.05 9.22% 6.4710 EE + SP 352 140.32 153.26 90.11 9.22% 12.9411 EE + CH 61 105.26 99.16 67.58 -5.80% (6.10)12 EE + 2CH 46 133.32 117.21 85.63 -12.08% (16.11)13 EE + 3 or more CH 16 154.37 130.74 99.16 -15.31% (23.63)14 EE + SP + 1CH 179 175.42 175.79 112.63 0.21% 0.3715 EE + SP + 2CH 216 203.47 193.84 130.68 -4.73% (9.63)16 EE + SP + 3 or more CH 90 224.53 207.37 144.21 -7.64% (17.16)

CDHP Plan17 EE 195 $62.26 $60.95 $29.37 -2.10% (1.31)18 EE + SP 74 124.53 121.89 58.74 -2.12% (2.64)19 EE + CH 15 93.42 75.63 44.05 -19.04% (17.79)20 EE + 2CH 13 118.32 87.42 55.84 -26.12% (30.90)21 EE + 3 or more CH 4 137.00 96.21 64.63 -29.77% (40.79)22 EE + SP + 1CH 89 155.68 136.58 73.42 -12.27% (19.10)23 EE + SP + 2CH 84 180.58 148.37 85.21 -17.84% (32.21)24 EE + SP + 3 or more CH 49 199.26 157.16 94.00 -21.13% (42.10)

OPTION A

M:\Payroll Benefit Accounting\Health Care\Defined Contribution Spreadsheets\FY2014\DC Documentation_2nd FY Quarter\10.1_Executive Summary\JHCC_2_28\FY14-15 EE Charge_2014_03_6_2.2mil.xls

3/6/2014, 12:21 PM 2945

UNIVERSITY OF ALASKAEmployee Plan Scenerios with 26 Pay Periods $2.2 Million Recovery

for Fiscal Year 2015

Line #

Headcount projection as of Feb 2014

FY14 Actual Rates Proj Rates

Proj Rates Post- % Change $ Change

"750" Plan1 EE 707 $79.73 $93.73 $70.65 17.56% 14.002 EE + SP 506 159.46 $187.46 141.31 17.56% 28.003 EE + CH 114 119.62 $129.08 106.00 7.91% 9.464 EE + 2CH 64 151.50 $157.35 134.27 3.86% 5.855 EE + 3 or more CH 19 175.42 $178.54 155.46 1.78% 3.126 EE + SP + 1CH 164 199.35 $222.81 176.65 11.77% 23.467 EE + SP + 2CH 164 231.23 $251.08 204.92 8.58% 19.858 EE + SP + 3 or more CH 101 255.15 $272.27 226.12 6.71% 17.12

HDHP Plan9 EE 602 $51.27 $56.00 $32.92 9.23% 4.7310 EE + SP 352 102.54 $112.00 65.85 9.23% 9.4611 EE + CH 61 76.92 $72.46 49.38 -5.80% (4.46)12 EE + 2CH 46 97.42 $85.65 62.58 -12.08% (11.77)13 EE + 3 or more CH 16 112.81 $95.54 72.46 -15.31% (17.27)14 EE + SP + 1CH 179 128.19 $128.46 82.31 0.21% 0.2715 EE + SP + 2CH 216 148.69 $141.65 95.50 -4.73% (7.04)16 EE + SP + 3 or more CH 90 164.08 $151.54 105.38 -7.64% (12.54)

CDHP Plan17 EE 195 $45.50 $44.54 $21.46 -2.11% (0.96)18 EE + SP 74 91.00 $89.08 42.92 -2.11% (1.92)19 EE + CH 15 68.27 $55.27 32.19 -19.04% (13.00)20 EE + 2CH 13 86.46 $63.88 40.81 -26.12% (22.58)21 EE + 3 or more CH 4 100.12 $70.31 47.23 -29.77% (29.81)22 EE + SP + 1CH 89 113.77 $99.81 53.65 -12.27% (13.96)23 EE + SP + 2CH 84 131.96 $108.42 62.27 -17.84% (23.54)24 EE + SP + 3 or more CH 49 145.62 $114.85 68.69 -21.13% (30.77)

OPTION A

M:\Payroll Benefit Accounting\Health Care\Defined Contribution Spreadsheets\FY2014\DC Documentation_2nd FY Quarter\10.1_Executive Summary\JHCC_2_28\FY14-15 EE Charge_2014_03_6_2.2mil.xls3/6/2014, 12:21 PM

3046

March 31 Staff Alliance Compensation Working Group After action report: In attendance: Brad, Monique, Tamah, John, MaryAlice, Heather, & Tara We discussed the original five written proposals and some of the questions/comments received. We volunteered to re-write/edit some of the proposals and share with the group by Monday, April 7. Geo Diff: Monique Sick Leave: John Bonus: Brad Volunteer: Brad Flexible Schedule - Separated into two proposals. Monique volunteered to edit one proposal as 'Flex Time'. The other half of the proposal will be discussed in a future meeting. Veteran's Day - The group liked the justification as written. We noted that it would be a good idea to add 'Impact to Academic Calendar' under 'Additional Questions'. Leave Accrual, Longevity Recognition, and Inflation Analysis - Pushed to next meeting We discussed Comp Time & the FY16 number briefly, but I think both are topics for next meeting. We discussed what our schedule would be, given that we have proposals that need minor editing, proposals that need major editing, and new/unwritten proposals. We agreed that the our main goal is to get finalized proposals ready to go by May. The group will meet again on Monday, April 14.

47

    

   

VETERAN’S DAY HOLIDAY  

  

UA Staff Alliance Compensation 

Working Group  

2013‐‐‐2014 Suggestion  

Proposition/Justifications of Benefit:  

We propose the adoption of adding Veteran’s Day as an annual holiday to the 

University’s holiday leave schedule.  There are numerous Veterans’ and/or relatives of 

Veterans working throughout the University and it would give them an opportunity to 

attend the activities that transpire on that specific day.  It would also allow other members 

of the University the ability to participate without having to take an annual leave day.  This 

would promote community awareness and allow those who have served or are serving to 

attend along with other members of the University.    

  Summary: 

In closing, the fiscally neutral restructuring of an existing benefit to better satisfy the staff will 

be mutually beneficial. 

 Additional Questions: 

‐‐‐   Impact on departmental budgets of any proposed option? 

 Additional Research: 

‐‐‐   Conduct an employee survey to determine what would be favorable, neutral, or unfavorable regarding merging leave types. 

48

    

   

LEAVE ACCRUAL  

  

UA Staff Alliance Compensation 

Working Group  

2012‐‐‐2013 Suggestions  

Proposition/Justifications of Benefit:  

We propose the restructuring of aspects of the leave accrual system to compensate staff 

more favorably.  Because these are existing resources the employee has already earned 

utilizing them will be fiscally neutral, which is a highly desirable characteristic under the 

current economic constraints.  The options listed below are ranked in the order my 

informal polling has identified to be the most well received by the staff.  

  

Option One:  Convert sick leave to annual leave.  

If an employee has accumulated significant sick leave through years of service allowing 

those hours or some ratio of those hours to be applied to their annual leave.  One aspect of the 

fair application of this benefit is that many employees feel there workload is so significant that 

they simply cannot take time off and while others may improperly report sick leave.  This would 

eliminate how leave is used.    

49

Option Four: Merge sick and annual leave 

This is the most grandiose and contentious option and the details will make a significant 

difference to the staff.  A thorough analysis would need to be done to determine to what 

extent these modifications would be viewed as either gain or loss of benefits to any given 

group.  Any reduction in the total number of hours accumulated would be viewed unfavorably 

by most groups.  The loss of hours in the conversion would be unfavorable to many that have 

significant sick leave accumulated.  The total numbers of hours you were able to bank beyond a 

year would need to be determined as some people have significant amounts of both leave 

types.  If implemented I would recommend maintaining the total number of accumulated 

hours, doubling the max hours of leave that an individual could carry beyond a year and 

developing some type of leave bank to offset the careful preparation some have made for a 

catastrophic incident that would require significant leave.  Even with all of this many employees 

would not really feel any benefit from the significant restructuring this would take as there is not 

enough time to utilize these hours as vacation (this is also the case with option 2).  It would 

address the unfair use of sick leave by some personnel and in combination with an increase to 

the allowable amount of leave cash‐‐‐out it would be a tangible benefit to all personnel but due 

to the complexity and the reasons listed above I have determined this is the least viable of the 

options identified here.  

   

Summary: 

In closing, these benefits have already been earned by the employees but many feel that they 

are unable to utilize them due to workload.  The fiscally neutral restructuring of an existing 

benefit to better satisfy the staff will be mutually beneficial. 

 Additional Questions: 

‐‐‐‐‐   Impact on departmental budgets of any proposed option? 

 Additional Research: 

‐‐‐   Conduct an employee survey to determine what would be favorable, neutral, or unfavorable regarding merging leave types. 

50

March 28, 2014 Meeting Attended: Brad Krick (UAF) Monique Musick, Tara Ferguson, and Heather Arana (Statewide) Geographic Differential: Okay as written and no major questions. Noted that grandfathering in employees who could potentially lose a geo diff (Tok, Glennallen, where 2008 survey identified a 0% differential) represents a cost due to the need to individually track these employees and maintain a separate salary schedule. Sick Leave: Lots of questions on this item, mostly centering around the fact our proposals seem to assume that sick leave is fully funded and owned by employees like Annual Leave. Sick Leave is partially funded based on previous year's usage and estimations of usage. Tara and Heather also noted that they'd like to see more buy in from staff on Option 4 (combine sick and annual leave) given how contentious is the topic. I suggest that we will either need to withdraw or dramatically rewrite this proposal. Bonus System: Questions about this item revolved around who would manage the pools (local HRs or Systemwide HR), whether local pools of bonus money would solve the problem of inequal distribution, and whether or not the pool would be immediately exhausted by supervisors in the know. Our proposal also suggests that paid time off could be offered in lieu of cash bonuses. Currently, only UAF awards leave. Apparently, leave is not commonly awarded and has to be individually tracked by each person using the leave with reference to the award memo. This proposal will likely need a major rewrite. Volunteer Leave: Questions about this item revolved around how to track employees using volunteer leave, who would be liable for injury or behavior, and whether or not General Counsel would need to vet every organization that an employee might want to use VLT to help. Overall, this could use some minor edits (perhaps only pre approved organizations) and then be resubmitted. Flexible Work Schedule: This proposal is really two-in-one: Flexible Scheduling and Telecommuting. Regarding Flexible Scheduling, there weren't many questions and the proposal is generally okay as written. There were more questions about Telecommuting, including whether or not we are talking about short-term, long-term, or out of state telecommuting. There aren't many questions about short-term (emergency weather) work from home. Long-term work from home raises supervisory questions

51

for NEs and safety requirements. Out of state telecommuting raises tax concerns for the University. On the whole, I think we need to split this proposal into two, perform some edits on telecommuting, and then re-submit. * * * Comp Time Question: During Friday's meeting, CHRO Eric Seastedt dropped by and asked if the Compensation committee would consider Comp Time for NEs instead of Overtime. So, instead of receiving OT pay for hours over 40, an employee would receive one hour of paid leave for one hour worked. This time would be paid out if an employee terminates or can't use it (I didn't ask if it would add to the 240 hour annual leave limit already in place). We noted that the committee has a lot on its plate, but I said that I would bring it back for discussion. FY16 Compensation Recommendation: We also touched on the FY16 ATB increase. Normally, Staff Alliance makes a formal or informal recommendation to UA HR on the topic of the next fiscal year's ATB increase in August or September. Perhaps this group could do some work to make a suggestion to Staff Alliance in advance of their August meeting? I think this question would have to go to Staff Alliance and the SA chair for any official decision, but I thought we might want to weigh in on the topic, too. I think if we were to do this, we'd need to commit to meeting at least two or three times over the summer.

52

Diversity Action Council (DAC) Report – March 21, 2014

Approved $1,010 toward the Douglas Jacoby Lecture Series organized by the Simple Truth Club. This event will be held on April 4th at the Lucy Cutty Hall and on April 5th at the Rasmussen Hall. The presentation on April 4 is titled “The Paranormal and God.”

Approved $2,190 toward the 3rd Annual SafeZone Celebration Week. This starts on April 10th and runs through April 18th. This is specifically a time to celebrate UAA and Anchorage Lesbian, Gay, Bi-sexual, Transgender, Queer and Ally populations and to showcase UAA’s inclusivity. Keep a look out for the announcements of their activities. Check out their Facebook Page.

Remaining funds: $4,133.

If you know of an organization that promotes diversity and multiculturalism, please let them know we still have funds available.

The working groups are making progress. Look for a button link on the main UAA landing page that will take you to the Diversity landing page.

DAC meetings are open meetings. If you are interested, you are encourage to sit in and see what we do. Last two meetings are scheduled for April 11, and May 9th.

Respectfully submitted by:

Jamey L. Cordery

53

System Governance – Liz Winfree System Governance met on Monday, 24 March. There was not a quorum. No business was conducted, there were no voting matters. There was a brief discussion on the change to the Constitution. A third edition was forwarded to members with a request to comment within 30 days so there could be a vote at the next meeting and the get Constitution resolved.

The voting membership of the Council shall consist of two members each from the Faculty Alliance, Staff Alliance, and Coalition of Student Leaders’ to include the chairs, and two representatives elected by the originating bodies along with one alumni association representative each from UAA, UAF and UAS.

The concern from UAA is that depending on the formation from each governing body any of the three MAUs could be left out.

54

Development Day  

Save the date: May 15 Registration Opens: April 28   Development Day is the one day of the year the university sets aside for employee development, enrichment, enlightenment, and to just say ‘Thank-you for what you do’ here at UAA. It offers employees an opportunity to network with their peers, explore university venues outside their general location, improve and enhance work skills through lectures and workshops, while providing a fun yet purposeful event toward the development of our employees.    For more information, visit the Development Day website - www.uaa.alaska.edu/developmentday/. Mark your calendars and watch for your email to register. Workshops fill up fast.   We encourage all employees to attend!   

55

Watch for the evite to register.For more information visit: www.uaa.alaska.edu/developmentday

A day to celebrate all employees (staff and faculty) and their accomplishments at UAA.

Workshops will offer Certificate of Attendance credits, which can be used for many professional certification renewals (SPHR, PRH, CPA, etc.).

24th

Annual Development Day2014May 15 • University of Alaska Anchorage campus

Questions, please contact co-chairs:Betty Hernandez, bahernandez@uaa.alaska.edu • Steve Hinds, sphinds@uaa.alaska.eduRegistration: Opens – Monday, April 28 / Closes – Friday, May 9 56

Marketing Committee Update  

Facebook 

We are currently up to 47 friends, and we are still encouraging people in Classified and APT Councils to invite your friends to be friend with our UAA Staff Page.  

Amie’s Update on the UAA Staff Page‐ o 2 new Facebook fans o Posts: High Tea Event, UA Position Paper on Guns on Campus, info on Facilities forum 

(HSB Bridge), Healthyroads Incentive, Election nominations (scheduled for this afternoon). 

o I have collected 5 more staff bios to post‐ I have them scheduled to automatically post on Mondays and Thursdays for the next three weeks. 

 Direct Marketing Items for Update 

We have ordered 1,000 brochures and 1,000 pens for Classified and APT Councils.  

We will be distributing the brochures and pens at the UAA Development Day event. 

This will help us ultimately establish growth and understand that we are there for the all staff matters. 

 Newsletter 

We have no date established as of yet the goal of April may not happened, but sometime in in May we are hoping for.  

Below is a list of content that we are working on for the production of the newsletter, and timelines that we are trying to establish.  

o April/May 2014  Parking Segment‐ Glenna contacted 2/26/14‐ Confirmed  Safety Memo – Chief Shell 2/26/14‐ Confirmed  Construction/Parking Summer projects update (2/27/14 Kathleen McCoy)‐ 

Confirmed  Presidents Welcome to the Newsletter‐ (Tamah & Christine)  Elections‐ Kimberly (Betty)  Budget‐ Bill or Kelly (Ash)  BOR Update‐ Tamah (Ash) 2/27/2014 (sent e‐mail)  Staff Alliance‐ Carey Brown (Betty)  Healthcare Changes‐ Erica Van Flein (Ash) 2/27/2014 (sent e‐mail)  Department Spotlight? 

 o Future Newsletters  

August 2014  November 2014  February 2015  April/May 2015 

   

57

March 27, 2014

To: Chancellor Tom Case

Provost Elisha “Bear” Baker IV

Staff Alliance Chair Carey Brown

Fr: Tamah Haynes, Classified Council President, UAA

Re: UA Position SB176/HB 335

Classified Council members took an online poll from March 21-25, 2014 on the below resolution. The Classified Council members by majority supported the below resolution.

Resolution in Support of the University of Alaska and the Board of Regents’ Position on SB 176 and HB 335

“An Act relating to the regulation of firearms and knives by the University of Alaska”

Whereas, the University of Alaska Anchorage Classified Council is comprised currently of 23 hourly

staff members, 4 of which are at large, 1 from each of these locations Kenai, Kodiak, Mat-Su and

Prince William Sound;

Whereas, the University of Alaska administration presented its position on SB 176 and HB 335 via

a March 4, 2014 position paper;

Whereas, the UAA Classified Council met on March 6 and discussed the topic of SB 176 and HB 335;

Whereas, the UAA Classified Council agrees with the University of Alaska administration that UA’s

policies regarding weapons on campus are reasonable and prudent;

Whereas, the UAA Classified Council held a vote on March 21 to create a resolution supporting the

University of Alaska administration’s position on SB 176 and HB 335;

Therefore be it resolved, that the UAA Classified Council supports the position of the University of

Alaska administration and the Board of Regents on SB 176 and HB 335.

If I may be of further assistance, please let me know.

Tamah Haynes, President of Classified Council

Disapproved

Comments:

DocuSign Envelope ID: 28E4D370-454B-4FD8-9D91-390E47C388F5

March 27, 2014

March 28, 2014

58

2014 Classified Council Elections Timeline March 17th: Nomination email sent out by Governance Office to all Classified staff.

Any member whose term ends in 2014 (see the roster below for your term) and wants to run for another term will need to follow instructions in the nomination email.

April 13th: Nomination period ends April 14th: Open Ballots April 24th: Close Ballots April 25th: Letters sent to new members via email copy, including an invitation to attend the May 1st meeting. May 1st: Classified Council meeting

This meeting will include members from both the current academic year and next year’s. Officer and Committee Elections will also take place during this meeting.

Name Location Phone Fax E-mail Term

President Library Serials Technician 786-1115 786-4639 tjhaynes@uaa.alaska.edu  

13-14 Tamah Haynes*

Co Vice President COE / PACE 786-1933 786-1931 lekempker@uaa.alaska.edu 

13-14 Louise Kempker

Co Vice President SON 786-4802 786-4559 ankhs@uaa.alaska.edu  

13-15 Kathy Smith**

Secretary Office of the Registrar 786-4979 786-1581 smpace@uaa.alaska.edu  

13-14 Sarah Pace

Ashlyn Antonelli UPD Fiscal Officer 786-1116 786-6111 apantonelli@uaa.alaska.edu 13-15

Bobbie Farfalla-Ivanoff Kodiak 486-1215 bfarfallaivanoff@uaa.alaska.e

du  

13-15

Dave Robinson Financial Services 786-4684 786-4682 andr@uaa.alaska.edu  13-15

Elizabeth Winfree* Chemistry & Physics/ Astronomy Dept.

786-1238 786-4607 liz@alaskachd.org 13-14

Fannie Slaten CBPP 786-4133 786-4115 anfs@uaa.alaska.edu  13-14

Kim Heidemann School of Allied Health 786-4930 klheidemann@uaa.alaska.edu  13-14

Maureen Hunt* Mat-Su 746-9339 746-9303 mehunt@matsu.alaska.edu 13-14

Nancy Hall** WWAMI 786-4789 786-4700 nancy@uaa.alaska.edu  13-14

Chris Triplett University Advancement 786-1265 786-1957 ctriplet@uaa.alaska.edu  14-15

Rebecca Huerta* Budget and Finance 786-1477 786-1262 rlhuerta@uaa.alaska.edu  13-15

Katie Frost Health Sciences 786-6540 786-6572 krfrost@uaa.alaska.edu  14-15

Teena Dyer KPC 262-0310 262-0322 intld@kpc.alaska.edu  13-15

Wendy Goldstein PWSCC 834-1689 835-1692 wgoldstein@pwscc.edu  13-15

59

Dana Collins SOE, Computer Science & Engineering

786-1900 786-1079 dacollins@uaa.alaska.edu  13-15

Jamey Cordery School of Nursing 786-4587 786-4559 jlcordery@uaa.alaska.edu  13-15

Amie Stanley Communication & Discourse Studies

786-4354 786-4190 Astanle6@alaska.edu  

13-15

Susan Moran COE, Office of the Dean 786-4613 786-4445 samoran@uaa.alaska.edu  

13-15

Janelle North Office of the Registrar 786-1069 786-1581 jmnorth@uaa.alaska.edu  13-15

Ryan Buchholdt Facilities & Campus Services

786-1206 786-4901 rcbuchholdt@uaa.alaska.edu  13-15

60