8350 Main Street, 2nd Floor - Northfield Township, Michigan · be setting up the precincts, processing last minute absentee ballot requests, programming the computers usedforthe election,

NORTHFIELD TOWNSHIP BOARD AGENDAJuly 24, 2018 - 7:00 PM

8350 Main Street, 2nd Floor

CALLTO ORDERINVOCATION / PLEDGEROLL CALLCALLTO THE PUBLICBOARD MEMBER RESPONSECORRESPONDENCE AND ANNOUNCEMENTS: Memo from Clerk's officeADOPT BALANCE OF AGENDA

APPROVAL OF MINUTES OF REGULAR MEETING OFJULY 10, 2018

PRESENTATION1. Huron River Watershed Council +

AGENDA ITEMS1. Receive and Discuss Scoring of the North Village Request for Proposal2. Ordinance 18-58: Amend Zoning Ordinance Article II Section 36-29 to revise definition language to

address waterfront yards and setbacks3. Ordinance 18-59: Amend Zoning Ordinance Article IV Section 36-98 to clarify overhang setbacks4. Ordinance 18-60: Amend Zoning Ordinance Article IV Section 36-98 Schedule of Regulations to revise

Accessory Uses and Buildings and to revise the yard and setback requirements in Article VIII - SRl Single Family Residential District 1 Section 36-218, Article IX - SR2 - Single Family Residential District 2Section 36-248, and Article X - MR - Multi-Family Residential District Section 36-278

5. Consider Salary Increase for Non-union Staff6. Civic Event Permit for Trunk-a-Palooza7. Board of Review Member Resignation and Appointment of Replacement

DISCUSSION:1. Wastewater Treatment Plant Equalization Basin and associated System Development Charges and

Quarterly Fee Increase2. Waiving of Fees Associated with Civic Event Applications

2nd CALL TO THE PUBLICBOARD MEMBER COMMENTSADJOURNMENT

* Denotes previous backup; + denotes no backup in package

This notice is posted in compliance with PA 267 of 1976as amended (OpenMeetings Act) MCLA 41.72A(2) (3) and the Americans with Disabilities Act.(ADA) individuals with disabilities requiring auxiliaryaidsor services should contact the Northfield TownshipOffice, (734-449-2880) seven days inadvance.

8350 Main St., Whitmore Lake, MI 48189 Telephone (734) 449-2880** Fax (734) 449-0123 Website: www.twp-northfield.org

Northfield TownshipClerk's Office

Memo

To: Township Board of Trustees

From: Kathy Manley, ClerkCristina Wilson, Deputy Clerk

Date: July 18, 2018

RE: Absentee application and ballot summary - Primary Election, August 7, 2018

Hello,Just a little information on what is happening in the Clerk's office.These are the numbers after verifying signatures on every application that has been returned requestinga ballot. Numerous letters are being mailed stating that signatures do not match what we have on fileand therefore the voter must come in and update their signature before a ballot can be issued.

As oftoday July 18, 2018:

680 Absentee applications have been mailed.522 Absentee applications have been returned522 Ballots have been mailed184 Ballots have been returned

The Clerk's office is extremely busy. Cristina will be preparing and mailing sewer bills on Wednesday,August pt. We will be working on Saturday, August 4th from 10 am until 2 pm prior to the election toprocess absentee voter requests along with preparing for the election. Monday, August 6th

, Cristina willbe setting up the precincts, processing last minute absentee ballot requests, programming thecomputers used for the election, running precinct listings and preparing ballot containers for the nextday's election. Last, but not least, payroll is due on election day. Most likely Cristina will be coming in onSunday, August 5, 2018 to process payroll. These election based tasks are in addition the normalfunctions of the clerk's office.

Considering the additional workload, non-urgent issues will be addressed following the election.

Thank you for your cooperation and understanding.

S/Kathy Manley

CALL TO ORDER

NORTHFIELD TOWNSHIPTownship Board

MinutesJuly 10, 2018

CORRESPONDENCE AND ANNOUNCEMENTS

The meeting was called to order at 7:06 P.M. by SupervisorChockley at 8350 Main Street.

INVOCATION/PLEDGE

Trustee Otto provided a brief invocation and led thosepresent in the Pledge of Allegiance.

ROLL CALL

It was noted that the Scoring Criteria for North ViI/ageDevelopment Proposals was included in the Board packetas was a letter from Sergeant Davidson who is leaving theTownship. Zelenock thanked Davison for his service.

It was announced that the Whitmore Lake Chamber ofCommerce will be holding a Goofy Golf scholarshipfundraiser on September 18 th

•

ADOPT CONSENT AGENDA

Marlene Chockley, SupervisorKathleen Manley, ClerkLenore Zelenock, TreasurerTawn Beliger, TrusteeJanet Chick, TrusteeWayne Dockett, Trusteejacki Otto, Trustee

PresentPresentPresentPresentPresentPresentPresent

Board members discussed bills and the Public Safety,North Village Expenditures, and Zoning Compliancereports.

Motion: Chockley moved,Chick supported, that theconsent agenda be adopted as presented.Motion carried 7-0 on a voice vote.

Also present:Public Safety Director William WagnerWastewater Treatment Plant Superintendent Dan WillisCommunity Center Director Tammy AverillTownship Manager Steven AynesTownship Attorney Paul BurnsRecording Secretary lisa LembleMembers of the community

FIRST CALL TO THE PUBLIC

Mary Devlin, 9211 Brookside, Jaime Howe, 426 East ShoreDrive, David Gordon, 5558 Hellner Road, Andy Lakatos,9249 Lakewood, Nancy Reichenback, 11167 Julia Drive,Ann Zinn, 11451 Fairlane Drive, Green Oak Township,Mary Collins, 254 East Shore Drive, Grace Ward, 11789Julia, made comments about proposed budget changes,light poles installed in a wetlands buffer area, lack ofinformation about agenda items, the proposal submittedfor North Village Park, use of 75 Barker Road or someother location for the Kiwanis thrift store, and the sewerplant and future development in the Township.

BOARD MEMBER REMARKS

Board members made comments about lack ofdevelopment in the Township, Kiwanis use of 75 BarkerRoad, the 4'h of July Parade, budget issues on the agenda,lack of code enforcement officer, scoring of the NorthVillage Park proposal, and sewer plant improvements.

ADOPT BALANCE OF AGENDA

~ Motion: Chick moved, Manley supported, that thebalance of the agenda be adopted as presented.Motion carried 7-0 on a voice vote.

REPORTS/UPDATES

ZBA. The July meeting was canceled.

Planning Commission. The next meeting is tomorrow.

Parks and Recreation. The next meeting will be July 19'h.Their web page document has been completed.

Land Preservation. The next meeting will the Thursday.

Financial/Treasurer/Fund Balance. Zelenock reviewed thereports including formatting changes.

Supervisor. Chockley briefly answered questions.

Manager. Aynes provided an update on options forrepairing the footbridge in the Barker Road path and forfilling the receptionist vacancy. It was agreed theTownship Manager will proceed with footbridge repairs upto his spending authorization level of $5,000.

Northfield Township Board MeetingMinutes of Regular MeetingPublic Safety Building; 8350 Main StreetJuly 10,2018

AGENDA ITEMS

l.Civic Event Application:

Old St. Patrick Catholic Church Chicken Run

~ Motion: Chockley moved, Otto supported, to acceptthe Civic Event Application for the Old St. PatrickCatholic Church Chicken Run at 5671 Whitmore LakeRoad for Saturday, September 15, 2018.

Dockett asked that the Board reconsider its decision aboutwaiving fees for non-profits. After a brief discussion it wasagreed to add a discussion of the fee issue to the nextBoard agenda. Dockett said he will not support thisbecause of the lack of policy about waiving of fees.

Motion carried 6-1 on a roll call vote, Dockettopposed.

2.Resolution 18-593: Road Closure for

Old St. Patrick Catholic Church Chicken Run

~ Motion: Chockley moved, Chick supported, that theNorthfield Township Board of Trustees approves thetemporary road closure for Northfield Church Roadbetween Whitmore Lake Road and Hellner Road onSaturday, Septemberl5, 2018, for a Chicken Run from6:00 A.M. to Noon, and designate Janine Iahant asrepresentative of Old St. Pat's to deal with the RoadCommission. Motion carried 7-0 on a roll call vote.Resolution adopted.

3.Civic Event Application:

Whitmore Lake Public School Homecoming Parade

~ Motion: Chockley moved, Beliger supported, toapprove the Civic Event Application of the WhitmoreLake High School Student Council for theHomecoming Parade on Friday, September 28,2018.

Docken said he will vote no because he does not believethere should be difference fees for different applicants,and he will not support the motion because of a lack ofpolicy about waiting of fees.


2

4.Resolution 18-592: Road Closure for

Whitmore Lake Public School Homecoming Parade

~ Motion: Chockley moved, Otto supported, to approveResolution 18-592 for the temporary closure of MainStreet between Barker Road and the Public SafetyBuilding as requested by the Whitmore Lake StudentCouncil on Friday, September 28, 2018, from 3:45 P.M.to 4:45 P.M., and designate Kris Klump asrepresentative to deal with the Road Commission.Motion carried 7-0 on a roll call vote.Resolution adopted.

5.Authorization for Bid for Installation of

Wastewater MeterforPublic Safety Building

~ Motion:Chockley moved, Otto supported, toauthorize installation of a water meter in thebasement of the Public Safety Building at a cost not toexceed $2,200.

Dan Willis, Wastewater Treatment Plant Superintendent,reported that he had received two additional bids for$1,600 and $1,700, and he recommended going with the$1,600 bid.

Motion carried 7 .......0 on a roll call vote.

6.Hiring of Part-Time Police Officers

~ Motion: Chick moved, Otto supported, to hire AdamTardif as a Part-Time Police Officer starting at$16.71/hour. Once training is complete he will be at$23.79/hour. Motion carried 7-0 on a voice vote.

~ Motion: Chick moved, Beliger supported, to hireAndrea McKahan as a Part-Time Police Officer startingat $16.71/hour, contingent upon background checkand physical. Motion carried 7-0 on a voice vote.

7.Employee Salary Increases

~ Motion: Otto moved, Beliger supported, to have a 2%wage increase for non-union employees.

In answer to questions, Aynes said this affects only fivepeople at the WWTP and four people in the office. Dockettand Beliger asked what the specific cost would be.

Otto withdrew her motion.

Aynes noted he has completed performance reviews of thefive employees under his supervision. It was agreed todiscuss this at the next meeting.


8.System Development Charge (Connection Fee)

and Quarterly Wastewater Treatment Fee Increase

a. System Development Charge. Chockley noted the memofrom her and Aynes recommends only the baselineincreases, and does not address the issue of a WastewaterTreatment Plant (WWTP) retention basin.

~ Motion: Chockley moved, Beliger supported, to set thesystem development charge to $6,255/connection forFY2018-19.

In answer to questions, Willis said these fees represent thedeveloper buying into the system. Otto recommended thatrate increases for future years also be included in themotion.

~ Amendment to motion: Otto moved, Chicksupported, to amend the motion to include theincreases through FY2022-2023 as outlined in theTetra Tech letter of March 19, 2018.

Zelenock said she will not vote for this because the moreconcise report she requested about the increases and theservices provided to inform the public has not beenprovided Zelenock said she will not vote for this becausethe more concise report she requested about the increasesand the services provided to inform the public has notbeen provided.

Amendment to motion carried 5-2 on a voice vote,Zelenock and Dockett opposed.

~ Amended motion: Chockley moved, Beligersupported, to set the system development charge to$6,255/connection for FY2018-19, and to include theincreases through FY2022-2023 as outlined in theTetra Tech letter of March 19, 2018. Amendedmotion carried 5-2 on a voice vote, Zelenock andDockett opposed.

b. Quarterly Wastewater Treatment Fee Increase.

~ Motion: Chockley moved, Beliger supported, toincrease the quarterly wastewater treatment fee to$87/quarter and the metered rate to $5.80/1,000gallons.

Zelenock said she will not vote for this because the moreconcise report she requested to summarize the seven pagereport to explain the increases and the services providedin the interest of transparency to the public has not beenprepared.

Chockley explained her motion does not include futureyear increases because the Board has not made a decisionabout wastewater treatment plant improvements. Ottosaid the Board has been sitting on that decision for manyyears and the issue must be addressed as soon as possible.

. The Board discussed what information each Board member

3

needs to make a decision on this issue. It was agreed tocliscuss this at the next meeting.

Chockley withdrew her motion.

9.Security Agreement for First National Bank

~ Motion: Zelenock moved, Chockley supported, toauthorize the Treasurer to sign the securityagreement between First National Bank in Howell andthe Township.

Zelenock explained this is the same agreement signed onMarch 27'" but for the extended period of July 1 throughSeptember 30, 2018.

[Dockett left the room].

Motion carried 6-0 on a roll call vote.

10.DDA Member Resignation

and Appointmentto Fill Remainder of Term

~ Motion: Chockley moved, Zelenock supported, toappoint Jeni Olney to fill out the remainder of theterm through June 30, 2019, which is being vacated byDavid Ely.

In answer to a question from Beliger, Chockley said shechose Olney over other candidates based on herconsiderable past involvement in the Township.

[Dockett returned].

Motion carried 5-2 on a roll call vote, Beliger andDockett opposed.

II.Code Enforcement Officer Recommendation

Aynes noted there is an enforcement backlog due to theresignation of the code enforcement officer. He saidbecause of threats made to prior code enforcementemployees he recommends using a uniformed officer withraclio communications, preferably someone who is or hasbeen uniformed officer. He said Wagner recommends aclifferent color uniform be used.

Aynes said he also recommends provision of a Townshipvehicle for the safety of the officer, and said a PoliceDepartment vehicle is available for this year.

~ Motion: Zelenock moved, Chick supported, to hire acode enforcement officer at the rate of $25/hour forup to 20 hours/week.

Board members cliscussed possibly paying a higher rateand/or adcling hours, what the cost of the vehicle will be,


paying the officer mileage rather than providing a car, thecalls from residents for enforcement, the steps involved inenforcement activity, whether the officer should be armed,and why the people who made threats were notprosecuted.


DISCUSSION ITEM

1.Budget Issues Raised by Trustees

Board members and Aynes briefly discussed how to getestimates for the costs of getting an appraisal and anevaluaton of the condition of 75 Barker Road and the needfor additional Township office space.

It was agreed that Board members will give theircomments to Aynes about items on the list that they do ordo not want in the budget, or that they want to explore,

APPROVAL OF MINUTES

Special Meeting of June 26, 2018Dockett made one change.

~ Motion: Zelenock moved, Otto supported, that theminutes of the Township Board Special Meeting ofJune 26,2018, be approved as amended.Motion carried 7-0 on a voice vote

Regular Meeting of June 26, 2018A motion was corrected.

~ Motion: Chockley moved, Otto supported, that theminutes of the Township Board Regular Meeting ofJune 26,2018, be approved as amended.Motion carried 7-0 on a voice vote.

Submitted by Usa Lemble.

SECOND CALL TO THE PUBLIC

George Brown, 7868 Shady Beach, David Gibbons, 8985Garfield Drive, and David Gordon, 5558 Hellner Road, andJaime Howe, 426 East Shore Drive, made comments aboutuse of 75 Barker Road by Kiwanis, growth in the Township,how agenda items are handled, Township employee payraises, wetlands protection, sewage plant improvements,and how code enforcement is done.

BOARD MEMBER COMMENTS

Board members made comments about how to get beyondthe false perception that the Township is opposed todevelopment, the urgent need for volunteers and funds forthe 4th of July Fireworks Committee, the need to clarify theissue of fees for non-profits, enforcement of ordinances,including the wetlands buffer regulation, the order ofagenda items, and sewage plant improvements.

They also thanked the public and Kiwanis members forspeaking at the meeting, urged support of localbusinesses, and noted the primary election is August 7th

and absentee ballots are available. Chockley noted the July24'hagenda will include the personnel handbook and ashort presentation by the Huron River Watershed Council.In answer to a question from Beliger about millage fundsthat will be returned to the Township by the County, Burnssaid they are waiting for information about this.

ADJOURNMENT

~ Motion: Chockley moved, Chick supported, that themeeting be adjourned.Motion carried 7-0 on a voice vote.

The meeting adjourned at 10:34 P.M.

Corrections to the originally issued minutes are indicated as follows:Wording removed is ~tli:eken through;Wording added is underlined.

Approved by the Township Board on , 2018.Kathleen Manley, Clerk

Official minutes of all meetings are available on the Township's website athttp://www.tWP-northfield.org/government/township_board of trustees/

4

MCKENNA

July 19, 2018

Township Board and Planning Commission.Northfield Township8350 Main StreetWhitmore Lake, Michigan 48189

SUBJECT: NORTH VILLAGE RFP PRELIMINARY SCORING AND EVALUTION

Trustees,

To facilitate Board discussion on the proposal submitted by Lockwood Development I have worked withthe Township Manager to provide a preliminary scoring (1), financial summary (2), andrecommendations for next steps (3) on the evaluation of the submittal.

1. PRELIMINARY SCORING

The scoring evaluation is based on the following criteria outlined in the RFP. This preliminary scoringcan serve as a model should the Board elect individually score the response or request the DDA,Planning Commission, or an appointed committee to score the response.

1. Demonstrated development experience by the applicant in completing mixed-use projects and/or projectsof a similar nature to that which is proposed.

2. Compatibility and appropriateness of the proposed project scope and design in relation to the Township's 65stated oals. Note: Points are available for each stated desi n ob'ective.

3. Experience in developing projects with creative and innovative approaches. 5

4. Experience of principals and team members. 5

5. Evidence of financial capability and ability to finance project. Examples of similar project financing 5ex erience stron I encoura ed.

6. Demonstrated ability to deliver high quality projects on an established timeline. 5

7. Demonstrated ability to enter into a public / private partnership. 58. References - include up to three public agency references from communities or school districts where 5

develo er has successfull com leted roiects.9. Any other criteria deemed important by the Township as important to evaluation of proposals, in its sole 5

discretion. Note: evaluators rna a tionall award 5 bonus oints with 'usiiticetion notes rovided.Total possible out of 100 105

HEADQUARTERS

235 East Main StreetSuite 105Northville. Michigan 48167

o 248.596.0920F 248.596.0930MCKA.COM Communities for real life.

-Preliminary Scoring Matrix

North Village I RFP Preliminary ScoringJuly 19, 2018

2

Developer has senior andhousing but not extensive mixeduse experience.

A town green is located on thefront part of the site

Only included one mixed usebuilding on the town green.

The proposal includes a bandshell.

-


2

4

3

5

5

3

The circulation system is notproposed to link through to MainStreet at the keyhole site. It isalso a two-way circulation systemaround the village green insteadof a one-way. Additionalconnectivity is desired.

The development has slightlymore impact to the woodland areathan the synthesis plan, however,it could potentially be improved.

The proposal includes anextensive path system that linksto all of the amenities. While thereis more path than in the synthesisplan the public amenities are atthe edges of the site so additionalpath is required to link them.

The Barker and potential US-23cut through is accommodated.

-2 While the central green concept

was not included in this designthe village green could be usedfor special event parking.

Housing, of up toThe proposal reverses where the

2 tall (4-story) profile structure andfour stories, is low-profile structures are located.encouraged to fillgaps between With the proposed senior facility

woodlands on the located in the center of the site.

west edge of the siteadjacent to US 23 tohelp create a soundbarrier.

If additional housing 4 The additional units areis incorporated it comparable, although theshould be of acharacter compatible synthesis plan showed rear-

with nearby single parking access and more

family homeswith attached single-family

front porches, town homes.pitched roofs, andlimited to 2.5 storiesin height.

A new sand beach 3 The proposal includes a beachstabilized by design and swimming area but does notwith dock, fishing, include a dock.and swimming areato accommodatepublic accessto thewaterfront.

A communitygarden 4 Public gardens are included onand farmers market the rear part of the site. While aevent spacesshould farmer's market is not includedbe integratedinto the there is space for one to besite design. programmed.


4

-


3

3

4

4

4

5

5

The team seems to haveextensive experience in housingand in developing senior and lowincome communities.

Very experienced in housingdevelopment and construction butno specific qualifications weresubmitted for mixed-use, retail, orpark development.

Financial capacity isdemonstrated based oncompleted developments and theability to finance and completesimilar housing projects. They areproposing a significant investmentin the Township that is based ontheir knowledge of local demandfor senior residents to anchor theproject.

The provided project examples inHowell and Ann Arbor and a list of20 senior housing projectscomplete in the region.

The proposal includes adescription of public partnership.

Kelly VanMarter provided a strongreference for an apartmentdevelopment in Genoa Township.Smooth design and planningprocess.

Called two other references butthey have not responded tomessa es et.

-5 The plan includes many of the

proposed objectives but it is adifferent layout than proposed inthe synthesis plan. It is likely thatthe layout can improve duringdesign development.

Additionally, the senior housingcomponent can potentially add alevel of financial feasibility to theproject.

Total Score: 77 out of 100

Additional Notes to Share with Reviewers:

This is a scoring of the initial proposal based on the concept submitted by Lockwood. Initial phoneconversations with the developer have indicated a willingness to work with the Township to addressdesign and financing concerns. Lockwood stated that their intent was to keep a minimum of 50% of thesite for public use, which is not easy to see based on the renderings submitted. Additionally, Lockwoodindicated that the architecture component was in preliminary phases and they would be interested inhaving their architect attend preliminary meetings with the Township Manager to discuss and refine theconcept.


6

-2. FINANCIAL SUMMARY

The proposal included a financial structure to support both the private development and the publicamenities, summarized as follows:

These financials are preliminary and subject to negotiation. Phase two is proposed to be triggeredthrough a development option. The Development of the "L-Shaped" lot on Main Street is proposed as aphase 3 activity.

tCDeve opmen osts:Phase Cost Item Total Cost Approximate Approximate Approximate Notes

Developer Township $100,000Proposed Proposed CashShare Share payment

allocationPi = 42.1% Pi =42.1%

Pi = 15.8%P2 = 40.1% P2 = 40.1%

P2 = 18.8%1 Town Green $510,000 $214,710 $214,710 $80,580 Township

(Pavilion I portion isBand eligibleShell/ParkinQ) for

1 Restrooms $125,000 $52,625 $52,625 $19,750 MDNRgrantfundinq.

1 Independent $20,000,000 $20,000,000 NA NA NALiving and onemixed usebuildinq

2 Beach $250,000 $101,500 $105,250 $46,925 Township2 Public $7,500 $3,045 $3,045 $1,407.75 portion is

Gardens eligible2 Plavqround $200,000 $81,200 $81,200 $37,540 for2 Paved Path $75,000 $30,450 $30,450 $14,077.5 MDNR

grant andTAPfundinq.

2 Housinq $10,000,000 $10,000,000 NA NA NATotal $31,167,500 $30,483,530 $483,530 $200,280,25

Total proposed value of public amenities = $1,167,000


7

-Proposed Revenue Subsidies:

Phase 1 Tap Fees @ 50%

Estimate

PILOT

96 REUs x $6,255 =$600,480/2 =$300,240

4% of sheltered rents for 35 years.We cannot calculate the value of the pilot without rental target rates.

Phase 2 Tap Fees @ 50%, if option is exercised.

Estimate

PILOT

46 REUs x $6,255 = $287,730/2 = $143,865

4% of sheltered rents for 35 years.We cannot calculate the value of the pilot without rental target rates.

3. NEXT STEPSAt this time, we recommend the Board provide the Township Manager with gUidance on one of thefollowing options:

1. Scoring: Conduct, appoint, or delegate additional people to complete a scoring evaluation ofthe Lockwood proposal.

2. Program Development: Direct the Manager to enter into discussions with LockwoodDevelopment to work out a best and final proposal for review that addresses specific questionsprovided by the Board.

3. Financial Evaluation: Request detailed development financials from Lockwood and conduct aTownship assessment of public and private resources that can be made available fordevelopment success.

4. Alternate Bids: Given that only one proposal was submitted, the Township may elect to issuean RFQ to see if any additional developers are interested in working with the Township as apreferred developer.

We look forward to discussing next steps with the Board at the JUly 24 meeting.

Kind regards,

Respectfully submitted,

ilf:(t-Paul Lippens, AICPDirector of Transportation and Urban Design

cc: Steve Aynes, Township Manager


8

,(

LockwoodCompanies

June 21, 2018

Mr. 'St eve AynesNorthfield Township Manager8350 Main StreetWhitmore Lake, MI 48189

RE: Proposal to Develop North Village

Dear Steve:

Lockwood and its team members are excited to make this proposal. The North Village site will provideattractive new land uses for the community, become the center point of Whitmore Lake, and be thecatalyst for additional desired changes in the town.

Our proposal balances public improvements and private land uses in a complementary way, bothphysically and in terms of community benefit.

In addition to 'creating positive impact, a high priority for us is to present a viable plan. As deeplyexperienced professionals in real estate development and construction, we know what can bedelivered. This plan reflects what can be transferred from blueprint to land.

The individual team members have broad and substantial experience. The areas in which we havepracticed include the entire development process and beyond. This includes design, construction,finance and management. Property types with which the team has had oversight include apartments,senior housing, medical, retail, residential, office and lodging. The aggregate project values of theseprior projects total well above $500 Million.

This proposal is a framework for further discussion, not a contract. More specifics will be fleshed outif a definite decision to work together is made. A binding development agreement, purchaseagreement (where applicable), easements, covenants, conditions and restrictions will ultimately benecessary to encompass our respective roles.

We are glad to address any individual questions that may arise as you review the proposal. We hopeto have a chance to sit down and have a thorough discussion to clarify information and to understandpros and cons from your perspective. Please contact either of us at any time.

Sincerely,

(Mark KorinekDirector of Acquisit ions

r-/~Mark LockwoodPresident

27777 Franklin Rd, Suite 1410Southfield. MI 48034 -2337

248.203.0991

NORTHFIELD TOWNSHIP

( 2. DEVELOPMENT TEAM

~ Master Developer - Lockwood Companies

• EXECUTIVETEAM RESUMES (see Exhibit A)

• CURRENT PROJECTS

LockwoodDevelopment

(

(

lakeshore Village Apartments Phase III - LakeshoreVillage Apartments (Phase III) will be a newly

constructed family apartment complex located at 2812 Ontario Court, in the city of Howell,

Livingston County, MI. This is vacant land within the area of Lakeshore Village, which currently has

2 phases with this proposed Phase III consisting of 9 buildings and 144 apartment units with

associated amenities.

lakeshore Village Apartments Phase II - Lakeshore Village Apartments (Phase II) is an existing

L1HTC/MSHDA-financed family apartment complex located at 2812 Ontario Court, in the city of

Howell, Livingston County, MI. It was originally constructed in 1999 and consists of 12 two-story

buildings and 1 community building. There are a total of 96 units, consisting of 32 one-bedroom

(1 bath) apartments, 52 two-bedroom (2 bath) apartments and 12 three-bedroom (2 bath)

apartments.

Marsh Creek Village - Our units are being renovated offering one, two and three-bedroom

homes. Updates include an open floor plan with contemporary neutral design features that

includes faux wood flooring, walk-in closets, and brushed nickel finishes throughout. The

gourmet kitchen includes polished quartz countertops, new white cabinets, a large under mount

stainless steel sink, and stylish subway tile backsplash paired with new energy-efficient stainless

steel appliances. The master suite has an extra-large walk-in closet and en-suite with a

bathtub/shower combination. The unit also features a separate laundry room with washer and

dryer hook-ups.

(

• PENDING PROJECTS

Lockwood of Ann Arbor - Lockwood of Ann Arbor will be a single building senior independent living

community with 95 residential apartments and common rooms and amenities for use by all

residents. In addition to interior recreation and social uses, exterior property features designed for

resident usage include a pergola, raised garden beds for residents planting, and other exterior

recreation including perhaps a bocce court.

(

LO

• IN HOUSE AREAS OF EXPERTISE - Development, Construction, Finance, Management

• REFERENCESKelly VanMarter

Assistant Township Manager

Genoa Township

2911 Dorr Road

Brighton, MI 48116

[email protected]

(810)588-6900

Gary Heidel

Chief Placemaking Officer

MSHDA

735 E. Michigan Avenue

Lansing, MI 48912

[email protected]

(517)241-7455

Matthew Kowalski, AICP

City Planner

City of Ann Arbor

301 E. Huron Street

Ann Arbor, MI 48104

[email protected]

(734)794-6265 ext 42612

(

(

~ DESIGN FIRM - EDMOND LONDON & ASSOCIATES (see Exhibit B)

o StoryPoint Senior Living - Saline, MI and Rockford, MIo Both Developments were recently completed and provide high end senior housing to

accommodate a variety of lifestyles.

~ LEGAL FIRM - to be determined

3. RESPONDENT'S RECORD OF SIMILAR PROJECT ACCOMPLISHMENTS

(See Exhibit C)

4A. LAND USE

PUBLIC USES

~ Town Green - The Town Green will be located on the most prominent buildable land in

North Village. Key elements of it include a stage/pavilion, unique statues or art, and a large

open grassy area for spectators, recreating and lounging. The stage/pavilion should serve

the multiple purposes of an entertainment stage but also a place to relax and escape the

sun. Therefore, it should be roofed and easily accessible. Phase 1

~ Beach - A sandy beach should be created and lake floor resurfaced for comfortable wading;

roped boundaries; and swim platform. Regarding a boat dock, we believe that it may be too

much to incorporate into the limited waterfront area. Creating a pristine swim area might

be compromised by the proximity to diesel and engine oil. Phase 2

~ Public Restrooms - This is important infrastructure to support the variety of public land

uses anticipated. There is treed area in the northwest corner of the Green that would

provide natural shielding to minimize visibility. Phase 1

~ Public Gardens - Near the western boundary closest to the rail tracks, public garden beds

will be created for public planting. Given closeness of the highway and train tracks, this

placement is good for the suggested usage. Phase 2

~ Playground / sport field / residential- The northwestern portion of the site near the off

ramp will be a playground and/or sport field. Phase 2

~ Paved Path - A paved surface for non-vehicular mobility is indicated on the Plan. Phase 2

~ Parking - Parking will flank the Town Green; be located near the Community Gardens and

playground. Also, a portion of the L-shaped parcel fronting Main Street will be reserved for

Parking. Phases 1 and 2

PRIVATE USES

~ Independent living (retirement housing) - This use would be located immediately west of

the Town Green. It with The Town Green would be the primary Phase 1 components. These

two components are viewed to have the scale and immediate viability to launch the overall

master planned development. The building would be three stories with a footprint of

approximately 40,000 square feet. Independent Living is senior housing for residents who

wish to be in a community of similar aged people for the social interaction and services such

as prepared meals, recreation and health support. Phase 1

~ Housing - A second housing type is proposed for either (i) south of the Independent Living

component, or (ii) northwest near the off ramp. The building type is envisioned to fit on

smaller lots and either be detached or attached cottage style. Total count expected to be 30

to 60 units. Type to be determined as conditions dictate closer to construction start.

Phase 2

~ Mixed Use / Main Street - A lot at the northeast corner fronting on Main Street shall be

defined to accommodate a 7,500 square foot building footprint; likely two stories. The

street level would be retail or dining, and office or apartments on floor two. Due to the high

visibility of this locale, aesthetics will be important. It is recommended that the Phase 1

elements be advancing before marketing this space. Excitement over Phase 1 will help

create desire for this Mixed Use building among potential occupants. Phase 1.5

~ L-shaped Lot on Main Street- It is important to ensure that sufficient parking is available for

public uses, particularly the Beach. Therefore, secondary parking for those useswill be

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4B.

accommodated here . If only a portion of this lot is needed for parking, the front should be

divided and sold to a sub-developer. Phase 3

CONCEPTUAL SITE PLAN (see next page for copy of Plan)

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~ Infrastructure and Phasing- Utilities, exterior lighting and new roads and drive ways for

Phases 1 and 1.5 will be continuously constructed in the initial phase so that Phase 1

components can be completed and open at the same time. Phase 1.5 will be substantially

infrastructure- ready so vertical construction can occur upon procurement of a desirable

lead tenant or sub-developer willing to purchase or ground lease that lot to construct on it .

Phase 2 infrastructure will be installed to coincide with timing of the Phase 2 Housing

component. All Phase 2 components will be completed at approximately the same time.

The eventual Phase 3 user will be responsible for its infrastructure.

~ Landscaping- See concept plan. landscaping will be better defined as the site plan is further

crafted.

~ Right-of-way- See concept plan. R-O-W will be better defined as the site plan is further

crafted.

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~ Elevations- Will be prepared in a later stage.

4C. COST OF PROJECT (costs arebest estimates based on experience and are useful for discussion;firm costswill require construction plans to be prepared at a laterstage)

~ Purchase Price- Lockwood will purchase the lot for the Independent Living piece for

$100,000 subject to terms of purchase agreement. Lockwood will be given an option to

purchase the Housing lot (Phase 2) for $100,000.

~ Economic Modeling- for discussion

~ Financial Resources- Outside financial resources for financing include MSHDA and/or

commercial banks. Also, Northfield is encouraged to apply for favorable grants / soft loans

from the State and County for qualifying public improvements.

~ Estimated Costs

TOWN GREEN(paved driveways and 50 parking spaces, lighting,stage/gazebo, exterior statues/art, well)

PUBLIC RESTROOM

INDEPENDENT LIVING PROPERTY

BEACH / SWIM AREA

HOUSING

PAVED PATH

PARK/PLAYSCAPE

PUBLIC GARDENS

$125,000

$20,000,000 (1)

$250,000

$10,000,000 (1)

$75,000

$200,000

$7,500

Line items noted by (1) are Developer's cost. Other public improvement costs shared as outlined below.

~ Job Creation

Direct job creation falls into two categories: temporary construction, and permanent.

Temporary Construction- 15 FTjobs for 42 months

Permanent - 20 (12 FTand 8 PT)

~ Estimated Schedule

Estimated timing commences upon binding development agreement between Northfield

and Lockwood.

Site and Engineering Plans (Phase 1): months 1-6

Entitlements (Phase 1): months 7-11

Construction Plans and Financing (Phase 1): months 12-18

Construction: months 19-35

Subsequent phases will entail the same elements but may complete faster. Subsequent

phases may overlap with Phase 1.

~ Sources and Uses

Phase 1: It is proposed that the Public Improvements in Phase 1 totaling $635/000 be paid

for as follows: $100/000 purchase price for Independent Living land applied to costs

$535/000 balance shared 50/50 between Northfield and Lockwood

Independent Living: This property will make a payment in lieu of real estate taxes (PILOT) of

4% of sheltered rents for 35 years. Thereafter, it will be traditionally assessed.

Tap fees and permits will be discounted by 50% for all of Phase 1.

Phase 2: If Lockwood exercises its option to purchase the Housing lot, the Phase 2 public

improvements we be allocated based on the same sharing structure as for Phase 1. Total

cost estimated to be $532/500.

Housing: This property will make a payment in lieu of real estate taxes (PILOT) of 4% of

sheltered rents for 35 years. Thereafter, it will be traditionally assessed.

Tap fees and permits will be discounted by 50% for all of Phase 2.

EXHIBIT A

Rodney Lockwood, Jr., Chairman/CEO

Mr. Lockwood has been in his current positions for over 25 years. He has overseen the construction ofover 10,000 housing units and the design and development of 5,100.

He is former Chairman of the Board of the Michigan Chamber of Commerce, former President andChairman of the Board of the Michigan Housing Council, former Board Member of First IndependenceBank and also serves on the board of the National Housing and Rehabilitation Association, is formerTreasurer and current board member of the Mackinac Center for Public Policy in addition to serving onthe Steering Committee of the Housing Credit Group of the National Association of Home Builders.

Mr. Lockwood has been a leader in the turnaround of Michigan. His op-eds and letters have beenpublished in the Detroit Free Press, the Detroit News, LansingState Journal and the Wall Street Journal.He has made a number of appearances on Fox Business Network, Fox News and local Detroit TV andradio stations. Mr. Lockwood holds a B.S. - Mechanical Engineering degree from the University ofMichigan and an M.B.A. (finance) from Wayne State University.

Mark Lockwood, President and CEO, Partner

Mark joined the Lockwood Companies in 2011 after working in the multifamily division of Marcus &Millichap, a national brokerage firm. He also has experience working for City Year Detroit, a non-profitorganization asvolunteer outreach coordinator and a corporate sponsor public relations ambassador.Mark has been intimately involved in the financial analysis of the company portfolio and acquisitionopportunities. Mark has experience in processing loan applications for the HUD 223(f) program inaddition to key involvement in acquisition and rehabilitation projects involving Section 42 Low-IncomeHousing Tax Credits. He is a graduate of Albion College, holding a Bachelor of Arts degree in Economicsand Management. Mark is also a licensed real estate salesperson in the State of Michigan and is aCertified Property Manager candidate with the Institute of Real Estate Management.

Phil LaBelle, Vice President and Partner

Phil joined Lockwood in 2010 and is currently the Vice President of Lockwood Management & BusinessPartner of Lockwood Companies. He is responsible for the day to day operation of the propertymanagement company, leading a 5,000-unit managed portfolio of Market, L1HTC and Section 8 multifamily and senior communities. He has a diverse background in finance, accounting, operations andproject management. Prior to joining Lockwood, Phil was employed by an internationally recognizedhospitality management company where he worked in operations, finance, accounting for over fifteenyears. He was financially responsible for a portfolio of lodging real estate assets with revenues up to$25,000,000 annually. He has also worked as a Director of Property Management for a Michigan-basedproperty management company where he led the property management operations division. Hereceived a Bachelor of Science degree in Business Economics from The State University of New York atOneonta and a Master of Science in Management from Walsh College of Businessand Accountancy inTroy, Michigan.

Dean Schroeder, Director of Construction

Mr. Schroeder has been employed in the construction industry since 1986. His experience includes theconstruction of over 5,500 new apartment units, the rehabilitation of nearly 1,150 apartment units,126,000 square feet of commercial retail space as well as above and below grade parking structures withsome as much as 7 stories.

In 1998 he joined the Lockwood Construction as Project Manager and advanced to the position ofAssistant Vice President of Field Operations overseeing construction operations on several projects,estimating, purchasing, scheduling, budget compliance, progress reporting and certifying projectcompletion. He subsequently became Vice President of Construction Operations with responsibilities atevery step of the process from initial project inception and preliminary estimates to project completion.

In 2008, Mr. Schroeder joined CANV Construction, an affiliate of Fore Property as Vice President ofConstruction. Out of their Washington, D.C. office Mr. Schroeder was responsible for their constructionefforts nationally. Project locations consisted of Florida, Texas, Colorado, Indiana, and Maryland.During his tenure with CANV Mr. Schroeder managed multiple diverse teams constructing luxurymarket-rate apartments. Projects during his tenure with CANV Construction include:

• 4 Marta Apartments, Gainesville, Florida - 204 Luxury Apartments, $22.3M

• Greenhaven Apartments, McKinney, Texas - 216 Luxury Apartments, LEED Silver, $22M• Hoosier Woods II, Anderson, Indiana - 16 L1HTC Apartments, $l.3M (Fire re-build)• Britain Way Apartments, Irving, Texas - HUD, 168 RehabApartments, Awarded LEED Gold,

$10.5M GC for OM Housing

• 4 Groveton Apartments Owings Mills, Maryland - 226 Luxury 5 story Apartments, LEED Gold,$34M

• 1000 South Broadway Apartments, Denver, Colorado - 262 luxury Apartments, 5 story parkingstructure, LEED Gold $40M

In 2013 Mr. Schroeder joined Mill Creek Residential Trust as Senior Project Manager, a step back in titlewith a giant leap forward in managing the construction of complex, mixed use, high-quality apartmentcommunities. During his tenure with Mill Creek Mr. Schroeder oversaw the construction efforts ofModera Mosaic Phase I and II from pre-construction thru project delivery.

• Modera Mosaic, Fairfax, Virginia, 251 Luxury Mid-Rise Apartments, Type III-A construction overpodium I-A construction containing 69,222 SF of retail all wrapping a 7 story precast parkingstructure with 861 spaces Type II-B construction, $90.8M

• Modera Mosaic Phase II Fairfax, Virginia, 222 Luxury Mid-Rise Apartments Type III-Aconstruction over podium I-A construction containing 57,109 SF of Retail over 3 levels of belowgrade parking, $81M

Mr. Schroeder recently rejoined Lockwood Companies as Director of Construction. As head ofconstruction he will set the processesand standards to manage the Construction Team(s) to provide aquality product efficiently, safely and professionally; within set budgets and agreed timescales, ensuringthe highest levels of customer satisfaction.

Mr. Schroeder has a Bachelor of Science degree in Construction Management from Ferris StateUniversity and an Associate of Science degree in Building Construction Technology, also from Ferris StateUniversity.

Mark Korinek, Director of Acquisitions

Mr. Korinek is responsible for sourcing, analyzing and financing low income and market rate apartmentand senior housing acquisition and development opportunities. He also asset manages company ownedreal estate to maximize asset performance including revenue enhancement, refinancing and real estatetax appeals by example.

Mark has over 30 years of diverse investment real estate experience as an acquisitions, assetmanagement and finance professional. Previously he worked for Pomeroy Investment Corporation,CIGNA Investments, Harbor Group International and McKinley Associates. He has acquired $200 millionof real estate in wholly owned or joint venture format, divested $300 million of property, and closedapproximately $200 million of debt transactions as borrower or lender.

Mark graduated from Drexel University with a Bachelor's Degree in Business Administration, andcompleted graduate coursework in Business at the University of Connecticut.

EXHIBIT B

~ Edmond London & Associated Recent Projects

o Stony Point Senior Living - Saline, MI and Rockford, MIo Both Developments are completed and provide high end senior housing to

accommodate a variety of lifestyles.

I III

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Edmund London & Associates has specialized in the design of facilities to house and carefor the elderly for over 55 years.

In the past 10 years, ELA has designed over 35 facilities for the elderly projects in 30communities totaling over 400 million dollars in construction costs. Our projects includeskilled nursing, assisted living, memory care, sub acute rehab, senior wellness centersand independent living facilities.

ELA clients include religious not for profit organizations, municipal authorities andcounties, hospitals and private developers.

ELA enjoys excellent working relationships with federal and state and local regulatoryagencies

ELA combines our past experience with the vision of our clients to create unique projects

ELA is proud of our ability to predict and control construction costs without sacrificingdesign quality

~I~ 1;( i:tll II/I ito. U [Of I ,',' i1S:;' )1;/,,/(1':, ill: architects & planners

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EXHIBIT C

Lockwood Construction Company, LLC

Completed Work Summary

Property Name Location Units Compl Contract Remarks

Date in MillionsPorthaven Manor Port Huron, MI 102 1990 $4.6 New senior

Rosehaven Manor Flint, MI 123 1991 $6.1 New senior

Lakehaven Manor Pontiac, MI 163 1991 $8.3 New senior

Parkhaven Manor Hazel Park, MI 125 1992 $6.5 New senior

Meadows of Livonia Livonia, MI 166 1994 $8.1 New senior

Glenhaven Manor Grand Rapids, MI 133 1995 $5.7 New senior

Millpond Manor Fenton, MI 65 1997 $3.5 New senior

Kearsley Daly Manor Flint, MI 100 1999 $5.3 New senior

Magnolia Gardens Troy, MI 147 1999 $7.5 New senior

Taeckens Terrace Davison, MI 91 1999 $5.0 New senior

Sylvan Pines Chelsea, MI 100 2000 $5.5 New senior

Cedarwood Flushing, MI 100 2000 $5.5 New senior

American House West Bloomfield, MI 86 2001 $5.7 New senior

Meadowbrook Commons Novi, MI 175 2001 $12.8 New senior

Lockwood of Waterford Waterford, MI 126 2002 $8.5 New Senior

Lockwood of Burton Burton, MI 126 2002 $8.2 New senior

American House North Flint, MI 126 2002 $8.7 New senior

Oakhaven Manor Howell, MI 112 2003 $8.0 New senior

Lockwood of Fenton Fenton, MI 106 2006 $8.5 New senior

Cranbrook Terrace Mt. Pleasant, MI 40 2009 $3.9 New senior

ORDINANCE NO. 18-58

NORTHFIELD TOWNSHIP, WASHTENAW COUNTY, MI

AN ORDINANCE OF THE BOARD OF TRUSTEES OF NORTHFIELD TOWNSHIP, MICHIGANTO AMEND ARTICLE II, DEFINITIONS, SECTION 36-29 DEFINITIONS

Whereas, Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-29 Definitions and;

Whereas, the Planning Commission finds it necessary to add various definitions toclarify uses in the ordinance and;

Whereas, the Planning Commission finds it necessary to revise definition language toaddress waterfront yards and setbacks and;

Whereas, the Planning Commission held a public hearing and recommended approvalof the following amendments:

Now, therefore, be it ordained by the Northfield Township Board of Trustees that thebelow zoning, text and various articles be amended as follows:

Section 1: Article II, Definitions - to amend Section 36-29 Definitions:

Setback means the distance between a front, side or rear lot line and the nearestsupporting member of a structure on the lot. Setbacks on waterfront lots shall bemeasured from the established high lake level as currently defined by the Office of theWater Resources Commissioner. The minimum required setback is the minimumdistance between a front, side, or rear lot line and the nearest supporting member of astructure in order to conform to the required yard setback provisions of this chapter.See Yard.

Yard means an open space on the same lot with a building, unoccupied andunobstructed from the ground upward, except as otherwise permitted in this chapter.The minimum required setback is the minimum depth of a front, rear or side yardnecessary to conform to the required yard setback provisions of this chapter (seeillustration). When the rear yard or side yard abuts water, the yard shall be measuredfrom the high lake level, as currently defined by the Office of the Water ResourcesCommissioner, to the structure (see setback).

EXHIBIT C

Lockwood Construction Company, LLC

Completed Work Summary

Property Name Location Units Compl Contract Remarks

Date in MillionsPorthaven Manor Port Huron, MI 102 1990 $4.6 New senior

Rosehaven Manor Flint, MI 123 1991 $6.1 New senior

Lakehaven Manor Pontiac, MI 163 1991 $8.3 New senior

Parkhaven Manor Hazel Park, MI 125 1992 $6.5 New senior

Meadows of Livonia Livonia, MI 166 1994 $8.1 New senior

Glenhaven Manor Grand Rapids, MI 133 1995 $5.7 New senior

Millpond Manor Fenton, MI 65 1997 $3.5 New senior

Kearsley Daly Manor Flint, MI 100 1999 $5.3 New senior

Magnolia Gardens Troy, MI 147 1999 $7.5 New senior

Taeckens Terrace Davison, MI 91 1999 $5.0 New senior

Sylvan Pines Chelsea, MI 100 2000 $5.5 New senior

Cedarwood Flushing, MI 100 2000 $5.5 New senior

American House West Bloomfield, MI 86 2001 $5.7 New senior

Meadowbrook Commons Novi, MI 175 2001 $12.8 New senior

Lockwood of Waterford Waterford, MI 126 2002 $8.5 New Senior

Lockwood of Burton Burton, MI 126 2002 $8.2 New senior

American House North Flint, MI 126 2002 $8.7 New senior

Oakhaven Manor Howell, MI 112 2003 $8.0 New senior

Lockwood of Fenton Fenton, MI 106 2006 $8.5 New senior

Cranbrook Terrace Mt. Pleasant, MI 40 2009 $3.9 New senior

r.-----------I Interior Sioe lot tine,

... -_.-1

Yards

Publi'lto.W•

(1) Yard, front, means an open space extending the full width of the lot, the depth of which is theminimum horizontal distance between the front lot line and the nearest line of the principalbuilding. Unless otherwise specified, on corner lots there shall be maintained a front yard alongeach street frontage.

(2) Yard, rear, means an open space extending the full width of the lot, the depth of which shallbe the minimum horizontal distance between the rear lot line and the nearest line on theprincipal building. On corner lots, the rear yard may be opposite either street frontage, but thereshall only be one rear yard.

(3) Yard, side, means an open space between a principal building and the side lot line,extending from the front yard to the rear yard, the width of which shall be the horizontal distancefrom the nearest point of the side lot line to the nearest point of the principal building.

Section 2: Article II, Definitions - to amend section 36-29 to add the following definition forequipment services:

Equipment Services: Any commercial or industrial entity that provides installation,maintenance, and repair services for utilities and machinery; including but not limitedto HVAC equipment. cable servicing, radio, television, and household appliances. Thiscategory shall exclude any commercial or industrial operation that involveswarehousing, manufacturing, or assembly of such products.

Section 3: MISCELLANEOUS

If any portion of this Ordinance shall be held to be invalid or unconstitutional by any courtof competent jurisdiction, such decision shall not affect the validity of any other portion of thisOrdinance.

All ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed tothe extent of such inconsistency. Provided, however, that such repeal shall be only to theextent of such inconsistency, and in all other respects the ordinances or parts of ordinances arehereby ratified, re-established and confirmed.

Section 4: Effective Date

The provisions of this Zoning Code amendment are hereby ordered to take effect __ daysfollowing its publication in a newspaper of general circulation within the Township. This

Ordinance is hereby declared to havebeen adopted by the Township Board of Trustees of theTownship of Northfield in a meeting duly called and held on this day of , 2018.

TOWNSHIP OF NORTHFIELD,WASHTENAW COUNTY, MICHIGAN

Marlene Chockley, Supervisor

ATTEST:

Kathleen Manley, Clerk

I, Kathleen Manley, Northfield Township Clerk, hereby certify as follows:

A. The above Ordinance was passed by the Northfield Township Board of Trusteeson the day of , 2018. The names of the members votingthereon and how each member voted was as follows:

Yeas: _

Nays: _

Absent: _

B.

C.

A true copy of the above Ordinance was published in Ann Arbor News, anewspaper circulating within the Township, on the day of , 2018and;

The effective date of the above Ordinance is the day of , 2018.

NORTHFIELD TOWNSHIP BOARD

By: _


ORDINANCE NO. 18-59


AN ORDINANCE OF THE BOARD OF TRUSTEES OF NORTHFIELD TOWNSHIP, MICHIGANTO AMEND ARTICLE IV SCHEDULE OF DISTRICT REGULATIONS, GENERALPROVISIONS, SECTION 36-98 (F) YARD MEASUREMENTS-OVERHANG CLARIFICATION

Whereas, the Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-98 (F) General provisions - Yard Measurements and;

Whereas, the Planning Commission finds it necessary to revise definition language toaddress setback ambiguity for overhang measurements and;

Whereas, the Planning Commission held a public hearing and recommended approvalof the following amendments:

Now, therefore, be it ordained by the Northfield Township Board of Trustees that thebelow zoning text and various articles be amended as follows:

Section 1. Article IV, Schedule of District Regulations, to amend section 36-98 (f)General provisions - Yard measurements

(f) Yard measurements. Yards shall be measured from the exterior faces of a structureto lot lines. Yards shall be measured from t The outer edge of a roof overhang orcornice less tINa feet if the roof overhang or cornice may not extends more than two feetfrom the exterior face of the structure into a required yard. Front and comer side yardsshall be measured from existing right-of-way lines. All required yards shall be locatedparallel and adjacent to property lines. All required yards shall be measured from theright-of-way line of a public street, or from the right-of-way or easement line of a privatestreet.


If any portion of this Ordinance shall be held to be invalid or unconstitutional by any courtof competent jurisdiction, such decision shall not affect the validity of any other portion of thisOrdinance.

All ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed tothe extent of such inconsistency. Provided, however, that such repeal shall be only to theextent of such inconsistency, and in all other respects the ordinances or parts of ordinances arehereby ratified, re-established and confirmed.


The provisions of this Zoning Code amendment are hereby ordered to take effect seven _days following its publication in a newspaper of general circulation within the Township. ThisOrdinance is hereby declared to have been adopted by the Township Board of Trustees of theTownship of Northfield in a meeting duly called and held on this day of _2018.



ATTEST:




Yeas: _

Nays: _

Absent: _

B.

C.

A true copy of the above Ordinance was published in Ann Arbor News, anewspaper circulating within the Township, on the day of , 2018and;



By: _


ORDINANCE NO. 18-60


AN ORDINANCE OF THE BOARD OF TRUSTEES OF NORTHFIELD TOWNSHIP,MICHIGAN TO AMEND ARTICLE IV- SCHEDULE OF DISTRICT REGULATIONS,SECTION 36-98 (D)(2) GENERAL PROVISIONS - ACCESSORY USES ANDBUILDINGS, ARTICLE VIII - SR-1 SINGLE FAMILY RESIDENTIAL DISTRICT,SECTION 36-218 (4) YARD AND SETBACK REQUIREMENTS, ARTICLE IX SR-2SINGLE FAMILY RESIDENTIAL DISTRICT, SECTION 36-248 (4) YARD ANDSETBACK REQUIRMENTS, ARTICLE X - MR - MULTIPLE FAMILY RESIDENTIALDISTRICT, SECTION 36-278 (4) YARD AND SETBACK REQUIREMENTS

Whereas, the Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-98 (d)(2) General provisions - Accessory uses andbuildings and;

Whereas, the Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-218(4) - SR1 Single Family Residential DistrictRegulations and standards, Yard and setback requirements and;

Whereas, the Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-248(4) - SR2 Single Family Residential DistrictRegulations and standards, Yard and setback requirements and;

Whereas, the Planning Commission reviewed the Township's zoning districts forconsistency with Section 36-278(4) - MR Multiple Family Residential DistrictRegulations and standards, Yard and setback requirements and;

Whereas, the Planning Commission finds it necessary to add various definitionsto clarify uses in the ordinance and to clarify the setback ambiguity for side yards and;

Whereas, the Planning Commission held a public hearing and recommendedapproval of the following amendments:

Now, therefore, be it ordained by the Northfield Township Board of Trusteesthat the below zoning, text and various articles be amended as follows:

Section 1: Article IV, Schedule of District Regulations - to amend Section 36-98(d)(2)General provisions - Accessory uses and buildings:

(d) Accessory uses and buildings. Where a lot is devoted to a permitted principaluse or a permitted conditional use, accessory uses are permitted as listed in the

applicable zoning district. Accessory uses and buildings shall be subject to thefollowing regulations:

(1) Where the accessory building is attached to the principal building, it shall besubject to all regulations of the district in which located.

(2) In any SR-1, SR-2, or MR district, accessory uses and buildings not attachedto the principal building shall 00:

a. Not be located in front of the rear line of the principal building or, in the caseof a corner lot, in the required side yard;

b. Not be located less than five feet from an interior side or rear property line;

c. Not exceed 15 feet in height.

Section 2: Article VIII, SR-1 - Single Family Residential District, to amend Section 36218(4) Yard and setback requirements:

(4)Yard and setback requirements.

a. Front yard. Not less than 35 feet.b. Side yards. Least width of either yard shall not be less than ten feet, but the

sum of the two side yards shall not be less than 25 feet; except in the casewhere the side yard on the road or street side shall not be less than 35 feet.

c. Rear yard. Not less than 20 feet.

The requirements of this subsection (4) shall apply to every lot, aRG principlebuilding or structure, and attached accessory building or structure. Accessoryuses and buildings not attached to the principal building shall not be located lessthan five feet from an interior side or rear property line per Sec. 36-98(d)(2).

Section 3: Article IX, SR-2 Single Family Residential District, to amend Section 36248(4) Yard and setback requirements:

(4) Yard and setback requirements.

a. Front yard. Not less than 30 feet.b. Side yards. Least width of either yard shall not be less than ten feet, except in

the case where the side yard on the road or street side shall not be less than30 feet.

c. Rear yard. Not less than 20 feet.d. In the case of a through lot, the frontages along streets shall be considered

front yards and all buildings and structures shall meet the minimum front yardrequirements.

The requirements of this subsection (4) shall apply to every lot, aRG principlebuilding or structure, and attached accessory building or structure. Accessory

uses and buildings not attached to the principal building shall not be located lessthan five feet from an interior side or rear property line per Sec. 36-98(d)(2).

Section 4: Article X, MR Multiple Family Residential District, to amend Section 36-278(4) Yard and setback requirements:

(4)Yard and setback requirements.

a. Front yard. Not less than 50 feet.b. Side yards. Least width of either yard shall not be less than 15 feet, but the

sum of the two side yards shall not be less than 35 feet except in the case of acorner lot or parcel where the side yard on the road or street side shall not beless than 50 feet.

c. Rear yard. Not less than 35 feet.d. Accessory structures shall meet the same yard requirements.

The regulations in this subsection (4) shall apply to every lot, aOO principlebuilding or structure, and attached accessory building or structure. Accessoryuses and buildings not attached to the principal building shall not be located lessthan five feet from an interior side or rear property line per Sec. 36-98(d)(2).


If any portion of this Ordinance shall be held to be invalid or unconstitutional byany court of competent jurisdiction, such decision shall not affect the validity of anyother portion of this Ordinance.

All ordinances or parts of Ordinances inconsistent with this Ordinance are herebyrepealed to the extent of such inconsistency. Provided, however, that such repeal shallbe only to the extent of such inconsistency, and in all other respects the ordinances orparts of ordinances are hereby ratified, re-established and confirmed.


The provisions of this Zoning Code amendment are hereby ordered to take effect __days following its publication in a newspaper of general circulation within the Township.This Ordinance is hereby declared to have been adopted by the Township Board ofTrustees of the Township of Northfield in a meeting duly called and held on this __day

of 2018.



ATTEST:




Yeas: _

Nays: _

Absent: _

B.

C.

A true copy of the above Ordinance was published in Ann Arbor News, anewspaper circulatinq within the Township, on the day of , 2018and;



By: _


TO:

FROM:

REF:

Date:

Township Board

Steve Aynes, Township Manager

Recommended Wage Increase for Non-Union employees

July 19, 2018

The Board asked for more detailed information on the financial impact to the Township if you approve

the 2 % increase for non-union employees in the office, WWTP, and Police Dept.

The attached document shows the cost in each Department and in total for a 1%, 2%, or 3 % raise

including benefits.

The total I had recommended was 2 % which is shown as a cost of $ 14,674.

More information will be provided to the Board.

Wage Increase Summary 2018-19

General Fund - 1% Increase $ 2,824



WWTP - 1% Increase $ 2,874



Police/Fire Non-Union - 1% Increase $ 1,640



Total -1% Increase $ 7,337

Total - 2% Increase $ 14,674

Total - 3% Increase $ 22,011

OFFICE USEONLY

~\ 19 /IO-Date Received

Civic Event ApplicationNorthfield Township

8350 Main StreetWhitmore Lake, Michigan 48189

(734) 449~2880

FEE - $100.00

** APPLICATIONS MUST BE FILLED OUT COMPLETELY BEFORE THEY WILL BE CONSIDERED FOR REVIEW"

1- 11-/0Application Date

Street Address48/~'1

Zip

Cell Phone Horne Phone[j'4- +1-1-130'1

Work Phone

Email Address (optional)

Event Location

Event Title

Joy+( vill'je. ~><{""j7 kkEVENT DAYS I TIMES (Please stipulate the following information for each date of event)

DATE Day of Week Beginning Time Ending Time

l,flw1

Rain Date (if applicable)

* Tear down time will be strictly enforced. It is the applicant's responsibility to ensure the teardown ofall materials with their on-site vendors, sponsors, etc. is complete by the teardown time given above.

ORGANIZATION / APPLICANT INFORMATION

Applications for Civic Events in Northfield Township shall NOT be approved for applicants in defaultto the Township. Therefore, each Application for Civic Events shall be routed to the TownshipTreasurer for a determination of any defaults to the Township. In the event a default to the Townshipexists, the Application shall be disapproved by the Treasury Department, with the nature of the defaultdescribed as the reason of the disapproval.

TAX IDENTIFICATION NUMBER: _

DOES YOUR GROUP PRESENTLY HAVE LIABILITY INSURANCE? NO

GENERAL LIABILITY INSURANCE IS REQUIRED NAMING NORTHFIELD TOWNSHIP ASADDITIONAL INSURED. IF FOOD IS BEING SERVED, PRODUCT LIABILITY MUST BEINCLUDED. LIMITS OF lABILITY SHOULD BE NO LESS THAN $1,000,000 COMBINEDSINGLE LIMIT FOR BODILY INJURY AND PROPERTY DAMAGE.

PLEASE GIVE A DESCRIPTION OF THE PROPOSED CIVIC EVENT. (Attach additional pages ifnecessary)

A Un>< I'll) I":dy-wi J"-. f)M ~d- tl.-.LJ. ::trw-k ~, e. :5

ANNUAL EVENT: Is this event expected to occur next year? NO

If Yes, you can reserve a date for next year with this application). To reserve dates for next year, pleaseprovide the following information:

Normal Event Schedule (e.g., third weekend in July): ----------------

2

Or Next year's specific date(s): _

PROCEEDS OF THIS EVENT WILL BE USED FOR:

IF THE PROPOSED CIVIC EVENT IS A PARADE OR RUN/WALK EVENT, PLEASE LIST THEPOINT OF ORIGIN, PATH, TERMINATION POINT, NUMBER OF ENTRIES AND TRAFFICCONTROL PLAN AS NECESSARY. (Use attached map to clarify the route)(FEE IS WAIVED FOR4TH OF JULY PARADE AND HOMECOMING PARADE)

ARE YOU PLANNING TO CHARGE AN ADMISSION FEE? YES

IF YES, WHAT KIND AND HOW MUCH?

PH'+; CA) il-"-~ WI (I be.. ,U k",,( in Ctnd-.1 bv-+e- tt s- --h,~~

&~ ~M?ll1~Jr ~~~vrt p-V:S5-1b(v,'~ ~ I I

DO YOU PLAN ON UTILIZING VENDORS AND/OR EXHIBITORS FOR SALES OF ANY KIND?YES @)

IF YES, COMPLETELY FILL OUT THE ATTACHED VENDOR CONTACT INFORMATIONSHEET(S).

WHAT IS THE FEE CHARGED FOR EACH VENDOR? _

DO YOU PLAN TO CONTRIBUTE REVENUES RECEIVED FROM THIS EVENT TO LOCALORGANIZATIONS AND/OR COMMUNITY GROUPS? @) NO

IF YES, TO WHOM AND HOW MUCH?

P~7rC£el~ \./il{ k us.e-Jk·~ ~Ke~ l)+~k ,owl<I

ace«.3

WHAT IS THE EXPECTED ATTENDANCE FOR THIS EVENT?

DO YOU PLAN ON SUPPLYING ADDITIONAL RESTROOM FACILITIES? YES

NUMBER OF VOLUNTEERS / STAFF? _..LI-"'O'-- _

HOW WILL THIS EVENT BENEFIT THE RESIDENTS AND/OR IMPROVE THE QUALITY OFLIFE IN NORTHFIELD TOWNSHIP?

,1...-1 5 6v'~+ hi) II pY1JV'iJe ~r{ Wa-clvvtl'7 &-tk Chytil-1Vft")'

=h '~k- t\-.J et~ or ~~ rvk /{N'&L ~ klIL--Ie.-Y£-nL+ {hvi

tn,\r;j Peor {e. Obv'vLi-v w,\,. .ELECTRICAL SERVICES REQUIRED (Please Be as Accurate as Possible)

Jh\-t:

OTHER UTILITIES REQUIRED (Please Be as Accurate as Possible)

TOWNSHIP FACILITIES REQUESTED (Please Be as Accurate as Possible)

tJ~e.

DO YOU PLAN TO UTILIZE OFF-SITE PARKING FACILITIES YES

IF SO, WHAT LOCATION IS PLANNED? _

WHAT IS YOUR PLAN FOR TRANSPORTATION FROM THE PARKING AREA TO THE EVENTLOCATION?

rk.t~Le..

1-M-I'i5q-/~-18

Number of Signs_--'=----_--'-- _

SIGNAGE REQUESTED (Detail sign locations on the attached map and provide sign renderings)

2-+Types ofSigns PaAk~~

Locations of Signs ~Cl\vL v-.+

Date Signs Removed_--'- _

Date Signs Posted,_-!---L-""""---'--'=-- _

4

PLEASE ATTACH LIST OF EQUIPMENT; STAGE, TENTS, VEHICLES, ETC., THAT YOUPROPOSE TO USE IN THE EVENT OR BRING ONTO TOWNSHIP PROPERTY, STREETS ORPARK AREAS - (ALL SUBJECT TO APPROVAL).

STREET CLOSURE

ARE YOU REQUESTING A STREET CLOSURE FOR YOUR EVENT? YES ®If yes, detail the street(s) you would like closed, and the location of the closure(s) on the attached map.

ALCOHOL

DO YOU WANT TO SELL AND/OR SERVE ALCOHOL? YES

IF YES, PLEASE SEE THE ATTACHED SHEET TITLED "ALCOHOL" AND FILL IN THEQUESTIONS COMPLETELY AND IN DETAIL.

SECURITY

If the event requires the overnight setup or storage of goods, equipment, etc. security is theresponsibility of the event applicant.

IF YOUR EVENT REQUIRES OVERNIGHT SECURITY, PLEASE PROVIDE THE FOLLOWINGDETAILS OF YOUR SECURITY PLAN:

ON SITE REPRESENTATIVES NAMES AND CONTACT NUMBRS:

Contact number

5

Owner(s) Affidavit*

I, 'd)odb C;.nf\:~-~~'~l§'eauthorized ---I----\..LI<..L..l.C~"'"""-'~"""'-'-~~'___ as My(company or organization owner)

Representative for the purpose of obtaining a Civic Event permit(s) from Northfield Township

for my organization located at "83 -S-D ,vtLl~ 'St, \Jk-~"e- ~.Jce... .(company or organization address)

'4vk<4~~-Mh/tJ:Y. w,' ~ ignature

~--/q--18Date

6

INDEMNIFICATION AGREEMENT

The JJD1~e.JJ.llth2!'tth~p~ee(s)to defend, indemnify, and hold harmless the Township of(business/organization)

Northfield, Michigan, and its agents, officials and employees from any claim, demand, suit, loss, cost ofexpense, or any damage that may be asserted, claimed" or recovered against or from the

~DA (business/organization) and/or the Township of Northfield, by reasonof any damage to property, personal injury or bodily injury, including death, sustained by any personwhomsoever and which damage, injury or death arises out ofor is incident to or in any way connectedwith the performance of this contract, and regardless of which claim, demand, damage, loss, cost ofexpense is caused in whole or in part by the negligence of Northfield Township or by third parties, or bythe agents, servants, employees or factors of any of them.

7

ALCOHOL

PLEASE GIVE A BRIEF DESCRIPTION OF THE TYPE OF ALCOHOL TO BE SOLD / SERVED

WHO WILL BE THE ALOCHOL LICENSE HOLDER?

ON THE ATTACHED MAP, DETAIL THE LOCATIONS WHERE ALOCHOL WILL BE SOLD /SERVED.

DESCRIBE IN DETAIL YOUR ALCOHOL MANAGEMENT PLAN

** IF ALCOHOL SALES OR SERVICE IS APPROVED BY THE TOWNSHIP BOARD ASPART OFTffiS EVENT, THE APPLICANT MUST ALSO RECEIVE APPROVAL FROM THELIQUOR CONTROL COMMISSION

** IF ALCOHOL SALES OR SERVICE IS APPROVED, EVENT INSUR~CEMUSTINCLUDE AN ADDITIONAL INDEMNIFICATION FOR ALOCHOL

8

ADDITIONAL CIVIC EVENT REQUIREMENTS

• Inspection by Northfield Township Fire and Police Departments is required prior to start ofevent.

• Any temporary electrical supply provided during a civic event shall be subject to NorthfieldTownship inspection and approval

• A site map shall be provided for all civic events, as required by Northfield Township PublicSafety Officials

• No pets are permitted downtown during civic events, unless approved as part of the event.

• No open flame cookers or heaters are permitted without prior approval from the NorthfieldTownship Fire Department.

• Any additional restroom facilities deemed necessary by Northfield Township for this event are tobe supplied by the event organizer

• Event organizer staff / volunteers / vendors are responsible for trash control and cleanup.

• Depending upon the type of event, organizer may be required to provide security.

• If radio communications are utilized during civic event, event organizer shall ensure Northfieldpublic safety officials have access to radio or frequencies.

• Event organizer is responsible for arranging for EMS (Ambulance) at the event.

• If privately-owned property is to be utilized by the event organizer as part of any civic event forparking, staging, or similar uses, the event organizer shall be responsible for ensuring there existsall necessary land usage agreements with the private property owner(s), which shall be reviewedand approved by Northfield Township, to ensure adequate ingress, egress, police and fireprotection, insurance, etc.

Accepted and agreed to:

EVENT ORGANIZER

9

NORTHFIELD TOWNSHIPAPPROVALSIRECOMMENDATIONS/COMMENTS

Event Title

Police Dept: Date: _

Comments:--------------------

Fire Dept: Date: _

Comments:--------------------

Other, if necess ary: Da te: _

Comments: _

Clerk: _ Date:----

Comments: _

BOARD OF TRUSTEES ACTION: Date: _

10

Trunk-a-Palooza Site Map

MemoTo: Northfield Township Board ofTrustees

From: Marlene Chockley, Supervisor

RE: Board of Review Resignation and Appointment of Replacement

Date: July 19, 2018

Trustees,

Please see attached the resignation of Robert Erickson from the Board of Review. Bob has been a

faithful and valued member ofthe Board of Review for numerous years. His willingness to serve

Northfield Township and serve with integrity should be an inspiration to us all. He will be greatly missed,

but we wish him many wonderful years ahead in his new community.

At this time, I recommend that Christopher Salata, currently an alternate to the Board of Review, be

appointed to fill the remainder of Bob's term.

Thank you for your consideration.

Marlene Chockley

July 11, 2018

Ms. Marlene Chockley

Supervisor, Northfield Township

Dear Marlene:

It is with mixed emotions that I submit my resignation from the Board of Review effective after

the July 17th meeting. I have greatly enjoyed my time on the Board and I have learned a lot from

Tom regarding assessingprocedures and regulations. My two colleagues, Terry and Scott, have

been great to work with and always willing to do whatever is asked of them. Special thanks

belongs to Mary for all her help in keeping us on track and especially her humor when things

got a little tense.

Joyce and I have purchased a condo in Tecumseh, Michigan and are planning to move in the

next couple of weeks. While we will miss Northfield Township we are looking forward to the

next chapter in our lives.

s~~Robert Erickson

TO:

FROM:

REF:

Date:

Township Board


WWTP and Sewer Options as shown in two alternate formats

July 19, 2018

Following this memo are two reports regarding the WWTP and Sewer Options

1. The first attachment is a Memo dated July 5,2018 which was prepared in response to Ms.

Zelenock's request for a simplified version on one page regarding this issue. I did prepare it at

that time, but did not distribute it because of my concern that it might cause some confusion

when distributed with another memo on this topic. However, the Board is continuing to discuss

the type of communication they wish to use. Therefore, I am enclosing this for your

information.

2. The second document attached was largely prepared by Ms. Otto. I was asked to add additional

explanation to it, which I have done.

3. The first recommendation of the township staff (Dan Willis and Steve Aynes) and the consulting

engineer is to implement Option 1, with the quarterly rate to increase to $90.20 per quarter,

and metered rate to increase to $6.01 per thousand gallons, effective August 1, 2018. The first

bill with the new rates would go out in November.

The Board adopted the new hook up fee of $ 6,255 at the July 10, 2018 Board meeting. This

new rate became effective when the motion was passed on July 10, 2018.

4. We are also recommending that the Board approve Option 2 regarding the construction of the

holding tank. If you wish to move this along, it would be best to authorize the staff to proceed

with legal assistance, bonding, and engineering plans utilizing Sewer Fund balance funds not to

exceed $200,000. Specific proposals will be brought to the board for review prior to approval.

When the project timeline is known, any increase to the quarterly rate and/or hook-up fees

necessary to implement this project would be brought back to the Board for approval of the

specific rate.

5. We are not recommending proceeding with Option 3 or Option 4 at this time.

TO:

From:

RE:

DATE:

Township Board


Recommended Sewer Rate Increase to Maintain Existing System.

July 5,2018

The Township received a grant from the State to study the operations of the Wastewater Treatment

Plant and Sewer System. This includes examining the sewer lines, manholes, pumping stations, and the

Plant's equipment to determine when improvements and maintenance is needed. One part ofthe study

examined the current rates charged to the users of the Sewer System and the fees charged to new

customers for hooking up to the sewers. The study suggested that to maintain the system over time that

the current rate of$ 84 per user (REU) per quarter increase by $ 3 per quarter ($ 12 per year). This

proposal and others will be discussed at future meetings of the Township Board. In order to stay

informed, please check on the on-line posting of the meeting agendas. You can also sign up for the

Township's free e-mailed newsletter by clicking on the Sign-up button on our website or stop by to

enroll.

This level of service maintenance is part of a "Stair Step" approach starting at the $ 87 per user for the

current fiscal year and additional increases each year for four more years. The rate would be at $ 91.70

at the end of the 5 years. The alternative for this level of maintenance is a onetime increase to $ 90.20

for the 5 years to accomplish the same result.

The sewer "hook up" fee or "sewer tap" fee only affects new additions to the sewer system when new

construction occurs. The current one time charge is $ 5,973. The report recommends this be increased

to $ 6,255 for the next fiscal year.

There are two other alternatives involving capital improvements. A comparison of one of the options

for each capital improvement amount is summarized below:

$ 3 million capital improvement

$ 6 million capital improvement

$ 101.60 Quarterly Fee

$116.30 Quarterly Fee

Hook up Fees $ 6,290

Hook up Fees $6,325

The fourth alternative is expected to be many years in the future if needed. Therefore, this is not shown

here.

Wastewater Treatment Plant CapacityOverview

Northfield Township owns and operates a wastewater treatment plant (WWTP) and sanitary collection system,which has an average flow rate of 0.7 MGD (million gallons per day) and can be as high as 2.1 MGD during springseason (winter thaw and heavy rains). The current treatment capacity is at 1.3 MGD, but with potential futuredevelopment and SAD commitments, improvements will be necessary. Based on potential growth within theexisting wastewater service area, the Township engaged Tetra Tech to identify improvements necessary to meetthe growth, which include current commitments.

The Northfield Township's WWTP was originally constructed in 1961 to serve a State of Michigan correctionalfacility. The WWTP was then purchased by Northfield Township. The sewer systems were constructed throughthe 1970s to initially serve portions of Green Oak Township and Northfield Township. Expansion of the systemcontinued during the 1980's and 1990's to serve growing residential and commercial development. The Township'sexiting WWTP has a National Pollution Discharge Elimination System (NPDES) permit limit of 1.3 MGD. During theaverage daily flow, the WWTP is able to accept, treat and discharge. When the flows peak higher than the 1.3MGD limit, the WWTP has trouble processing, treating, and discharging the water. Tetra Tech recommended tothe Township, that in order to treat average and peak flows into the WWTP, a wet weather storage basin (alsoreferred to as an equalization basin) can control excess limits.

Northfield Township has existing obligations to provide wastewater services through contractual commitments andspecial assessment districts (SAD).

• Green Oak Township: Wastewater service originated in the 1960s and 1970s concurrently with service toNorthfield Township. There are two Wastewater Treatment agreements in place currently - 2001agreement 104 REUs (residential equivalent unit) and 2004 Agreement 769 REUs, of which Green Oakhas yet to execute and Northfield Township to honor.

• North Territorial Road SAD: Established around 2000 to pride wastewater service to a plannedcommercial area on North Territorial Road. A sewer, pump, station and force main were constructed. Theforce main discharges to the Township's Eight Mile Road Pump Station. To date, only a few parcels withinthe SAD have connected to the truck sewer representing 49 REUs. There are 1,669 REUs remaining.

• Seven Mile Road SAD: Established around 2003 to serve the area along Seven Mile Road, southeast ofWhitmore Lake, the sewer was constructed, but only 3 REUs have been connected. There are 172 REUsremaining.

• Whitmore Lake SAD: Established in 2013 to provide service to 24 parcels along Whjitmore Lake Roadsouth of North Territorial Road, the SAD is a tributary to the sewer improvements funded through the NorthTerritorial SAD. No sewers have yet been constructed - there are 76 REUs to be served.

If all REU obligations are met, there is a total of 2,794 REUs were estimated to be serviced by the WWTP within thecurrent SAD boundaries and growth areas within Green Oak Township. Of the 2,794 REUs, 56 are connected tothe sewer system leaving 2,738 obligated to potentially connect. The average daily flow beyond the existingWWTP capacity would increase by 711,940 GPD (gallons per day). The current obligations, daily fluctuations inthe flow and wet weather peaks necessitates the decision to expand the WWTP.

Wastewater Capacity IssueAverage flows to the WWTP are lower than the permit limit of 1.3 MGD. Between 2011 and 2014, the WWTPaveraged 0.7 MGD of influent flow. In the spring months, where the winter thaw and heavy rains increase thegroundwater table, the average flow was 0.9 MGD. Wet weather increasingly impacts the influent flows to theWWTP and the township has experienced on several occasions that the peak flow reaches 3.0 MGD, which is thelimit that can be measured at the WWTP. This is normal with older wastewater system where stormwater andgroundwater are able to enter the sewer system. When the infiltration/inflow (1/1) are impacted, leaks in the publicsewer, leaks in the privately-owned laterals, and improper connections made to either the publicly-owned systems(such as storm drains) or to privately-owned parts of the system (such as basement sump pumps) are alsoimpacted. These conditions are in violation of the Township's sewer use ordinance. The ratio of peak flow to

Page 1 of 5

average flow is referred to as the peaking factor. In a recent 2016 Tetra Tech report, historic design documentsindicate that that some recent portions of the WWTP system were constructed using a peaking factor of 3.5. Withthere being half a dozen instances recorded in the past year (2015) where the WWTP was treating 3.0 MGD due toincrease influent flow, a peaking factor of 4.0 was used.

In 2015, the Township requested that Tetra Tech review sewer improvements that may be needed to accommodatelikely residential development locations. Those locations consist of land use designations, "Medium DensityResidential (MDR), which allows for development of lots between % and 1 acre in area. Based on the Master Planfrom 2012, the Township identified four areas to review:

Leland Farms: Along Whitmore Lake Road between Kearney and North Territorial Roads with over 150 acres.Wildwood Lake: Property south of Wildwood Lake between Kearney and Jennings Road with over 160 acres.Kelly Farm: Property east of Main Street, north of Horseshoe Lake, east of Nollar Road with over 200 acres.Seven Mile Road: Property along Seven Mile Road south of Lake Shore Drive with over 75 acres.

These areas are key due to their proximity to existing sewer infrastructure and where medium density residentialdevelopment may be like to occur. When determining REUs for medium-density residential projects, it is assumedthat thirty percent (30%) of the total acreage available will be utilize for roads, easements, and stormwaterdetention areas, leaving seventy percent (70%) available for development. From this remaining area, developmentwas assumed for a range of densities from 2 REUs per acre to 3.2 REUs per acre.

Other area not considered is 15.7 acres location on East Shore Drive (this property is recently for sale and is goingthrough site review for residential development) and 17 acres acquired by the Township north of the downtownarea, known as North Village. As outlined in the 2012 Master Plan, the Village Center was a key component of therevitalization of the downtown area with the intent of having single-family residences, two-family/multi-familydwellings, and open spaces for a park and conservation areas as well as neighborhood commercial use.

Wastewater Capacity - Baseline-Option 1The last sewerage rate increase was in 2014. Since then the Township has experienced increases in the cost ofequipment maintenance, supplies, chemicals, lab costs, employee compensation including health insurance, andtraining. The amount charged by outside contractors is also increasing.

Rate Scenario:

Budget Year:

MoteredRatosJpor 1,OOOgaHons):All flolY perqUllrtorly poriOd. OM&R

.. AUftowpor lJllllr1e,'y poriod' Debt SeNcoAll flow per quarterly period, Total

Flat Ratos(plIrBlllodRosldontJalEqulvalentUnit):

OM&R per quartorly periodDebtSemeoper <tuarterly period. Total perquartorly perIod

Projected Constant Rate for(Effective ProJoctod Projected Projected Projected FIVe YearsJuly 1. (Effoctlve (Effective (Effoctivo (Effective (Effective July 1,

Current 2(18) July 1, 2(19) July 1, 2(20) July 1, 2021) July 1, 2(22) 201S}FY 2018·19 FY 2019·20 FY 2020·21 FY 2021-22 FY 2022·23 . FY 2018-19 to FY .

2022·23}

$5.56 $5.69 $5.83, $5.97 $6.12 $5.83$0.24 $0.23 $0.22 $0.21 $0.00 $0.18

$5.60 $5.80 $5.92 $6.05 $S.1tl $6:12 $6.01.%change 7%

$83.40 $85.35 $87.31 $89.46 $91.70 $87.51$3.60 $3.45 $3.29 $3.14 $0.00 $2.69

$84.00 $87.00 $88.80 $90.60 $92.60 $91.70 $90.20%cfrango 7%

Capital Project - Estimated Costs and Infrastructure Requirements

• The 5 year Capital Improvement Plan proposed for Fiscal Years 2018-19 through Fiscal Year 2022-2023 shows$ 1.6 million of routine capital projects.

• Operational Costs for the Wastewater Treatment Plant (WWTP) currently budgeted for FY 2018-19 total

$ 1,7570,000.

Page 2 of 5

Recommendation:

What is the argument for this recommendation?

• Present system needs to be maintained and operated.

• The 2014 rate increase is not generating sufficient funds for the projected cost to maintain and operate theWWTP and the existing sewer system. It is recommended that the onetime increase would be better thenincreasing the rates each year for five years.

Why does this recommendation work better than others?

• This can be approved to be effective August 1, 2018 so it will benefit the current budqet costs.

• This is a modest increase that is recommended to start with the next sewer billing cycle on August 1, 2018.

Based on the recommendation, how will the scenario identified help with overall costs?

• It will allow current costs to be adequately funded. This will save money by doing preventive maintenanceon the WWTP and Sewer System.

Wastewater Capacity - Storage Tank -Option 2

Summary:

This allows control of excess water flows. It would also allow capacity for modest future growth.

Rate Scenario:

audgot Year:

Projected Constant Rate for(EtrecUvo Projected Projected Projected Projected Five Years

July1, (Effective (Effective (Effectlvo (Effective (tEffectlve July 1,Current .. 2018) , July " 2019) ; July 1,2020) July 1. 2021) July 1,2022) 2~(8)

FY 2018·19 FY 2019·20 FY 2020·21 . FY 2021·22 FY 2022·23 FY 2018·19 to FY2022-23)

$5.56 $5.69 $5.82 $5.97, $6.12 $5.83$1.22 $1.20 $1.19 $1.17 $0.96 $1.15

$5.60 $6.18 $(;'89 $7.01 $7.14 $7.08 $6.98% change 25%

$83.37 $85.29 $87.39 $89.52 $91.72 $87.50$18.23 $18.01 $17.81 $17.58 $14.38 $17.20

$84.00 $101.60 $103.30 $106.20 $107.10 $106.10 $104.70% change 25%

OM&Rper qUSftel1y periodDebtSef\lce per quarterly period

,Tolal pOl'quartorly period'

iFllltRates (por BliiodRosldoniIalEquivalentUnit):

MoterodRat()s(por 1,000 gallons):All Rooper quarterlyperiod,OM&R

All ftow per quarterlyperiod.Debt Sel\icoAll flow per quarterly perlod, Total

Capital Project - Estimated Costs and Infrastructure Requirements:

• This provides the funding for the estimated $ 3 million cost to build a holding tank for use duringhigh flow events. The estimated capacity of the holding tank would be 1.5 million gallons.

• This would ensure continued compliance with State of Michigan operating permit and other requirements.

• This would allow other tanks at the WWTP to be emptied into the holding tank to allow maintenance onexisting tanks.

Page 3 of 5

Recommendation:


• This would provide sufficient capacity to meet current obligations.

• This would allow flows to be evened out during times of rain or high snowlice melt.

• This would allow for future modest growth.

Why does this recommendation work better than others?

• It would meet both current and modest future growth needs.

• It works well with the current first option to increase operating funding.

• The 5 year level increase would sustain current and future needs.


• It will save wear and tear on existing equipment. Probably reduce overtime.

• Avoid possible fines from other governments for operational issues.

• Allow for the addition of additional customers paying for the sewer costs.

Wastewater Capacity - Storage Tank and Trunk Sewer-Option 3This proposal is to build both the storage and the trunk sewer.

Rate Scenario:

Budget Year:

Metered Rates(per 1,000 gallons):Allftoo.y perquartefly period, OM&R

All ftowpcr quarterly period. Debt SONcoAll. now perquarterty pertod.Tctal

Flat Rates (par Billed Residential EquivalentUnIt):

OM&Rper quarterty periodDebtSeNce per quarterfy period

Total per quarterly period

projected Constant Rate for(Effective Projected Projected Projected Projected Five Years

July 1, (Effeetlvo (Effective (Effoctlvo {Effective (Effective July 1,Current 2018) July 1, 2019) JUly 1,2020) July " 2021) July 1,.2022) 2018)

FY 2016·19 FY 2019·20 FY 2020·21 FY 2021·22 FY 2022·23 FY2018·19 fo FY2022.23)

$5.56 $5.69 $5.83 $5.97 $6.12 ~5.84

$2.19 $2.17 $2.15 $2.13 $1.92 $2.11$5.60 $7.75 $7.86 $7.96 . $8.10 $8.04 $7.95

%chango 42%

$83,42 $85.32 $07.31 $89.48 $91.74 $87.50$32.88 $32.58, $32.29 $32.02 $28.76 $31.70

$84.00 $116.30 $117.90 $119.60 $121.50 $120.50 $119.20%chsnge 42%

Capital Project - Estimated Costs and Infrastructure Requirements:

• $ 3 million for storage tank and $ 3 million of the sewer line.

Recommendation:


• This would allow for modest growth with the sewer line improvement already Page 4 of 5

Why does this recommendation work better than others?• The sewer line is not needed at the current time.


• See above for impact of the Storage Tank construction. The sewer line costs would not be a goodinvestment at this time.

WWTP Expansion Decision-Option 4

This alternative should not be a factor at this time. Projected need is at least 20 years from now.

Resource:

Wastewater Treatment Plan Wet Weather Storage Tank - Preliminary Design Report, Tetra Tech (March 2016)

Page 5 of 5

7/19/2018

Sec. 4-1. - Short title.

Northfield Township, (Washtenaw Co.), MI Code of Ordinances

This chapter shall be known and may be cited as the "Northfield Township Assembly Ordinance."

(Ord. No. 80-2, § 1, 6-10-1980)

Sec. 4-4. - Civic event application.

Any assembly proposed to be held at locations under the jurisdiction of the township that is attended

by more than 200 persons but less than 2,000 persons during any calendar day shall require only a separate

civic event application and be subject to all the terms, conditions, and requirements as set forth in the

township civic event application and policy as adopted by the township board of trustees.

(Ord. No. 09-12, § 3.1, 11-10-2009)

Sec. 4-5. - Procedure for application review.

Upon receipt of the application, the clerk shall forward copies of the same to the health department,

sheriff's department, road commission of the county, the township fire department and such other public

officials as the clerk deems appropriate, with the request that such departments and officials review the

application and within 15 days report their findings and recommendations respecting the same to the clerk.

(1) Within 30 days of the filing of the application the township board shall:

a. Deny the application specifying the reason therefor, and within five days of such

action give written notice thereof to the applicant by certified mail; or

b. Give preliminary approval of the application, setting forth the conditions upon

which final approval of the application will be given, including the time limit for

obtaining final approval by the township board, and including the maximum

number of attendants to be authorized under the assembly permit. Preliminary

approval shall indicate the township board's general acceptance of the location of

the assembly and shall authorize the applicant to prepare the detailed plans and

to obtain the final approval necessary to meet the standards as set forth in section

4-6.

(2) Upon the applicant fulfllling all said conditions within the time specified therefor and

the standards set forth in section 4-6, the township board shall issue its assembly

permit to the applicant as the permittee thereof specifying therein the name and

address of the permittee, the character and site of the assembly, the dates and hours

during which the assembly is to be conducted, the maximum number of attendants

permitted to attend the assembly, and any other conditions imposed pursuant to this

1/2

7/19/2018 Northfield Township, (Washtenaw Co.), MI Code of Ordinances

chapter. Such permit shall not be transferable to any other permittee or site and shall

be conspicuously posted at the site at all times after its issuance when the site is being

prepared for the assembly, and during the assembly.

(3) Upon the applicant failing to fulfill all said conditions within the time specified therefor

the township board shall revoke the preliminary approval and deny the application,

specifying the reasons and giving notice thereof as provided in subsection (1)a of this

section.

(Ord. No. 80-2, § 4,6-10-1980)

'*Sec. 4-7. - Assembly permit fee.

At the time of issuance of the assembly permit, the applicant shall pay to the township clerk an

assembly permit fee in the sum as currently established or as hereafter adopted by resolution of the

township board from time to time for each day of the assembly permitted thereunder to defray the

township's expenses in administering the permit. Nevertheless, the township board shall waive the

assembly permit fee for an assembly which is conducted or sponsored by a valid, non-profit organization.

(Ord. No. 80-2, § 6, 6-10-1980; Ord. No. 15-42, § 1, 6-9-2015; Ord. No. 15-45, § 1, 9-22-2015)

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Documents

8350 Main Street, 2nd Floor - Northfield Township, Michigan · be setting up the precincts, processing last minute absentee ballot requests, programming the computers usedforthe election,