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Personnel Record

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Personnel RecordYou are able to change all fields shown in

white

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Personnel RecordAll Personnel Reported in the IBEDS System

MUST have a Personnel Record

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Personnel Record

Master Number Ties ALL Records Together•

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Certificates/Certificates/EndorsementsEndorsements

PraxisPraxisScoresScores

And OthersAnd OthersDrivers EdDrivers EdProf-TechProf-Tech

Et.al.Et.al.

SpecialSpecialEducationEducation

CriminalCriminalHistoryHistoryCheckCheck

IBEDS DataIBEDS DataCollectionCollection

IBEDS System

The MasterThe Master NumberNumber

Ties ALLTies ALLRecords onRecords on

That IndividualThat IndividualTogetherTogether

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Personnel Record

NameLast, First, Middle•

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Personnel Record

AddressAddress, City, State, Zip•

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Personnel Record

AddressAddress, City, State, Zip

• Update essential only for Certificated Employees

• Used by SDE to notify Individuals of license renewal

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Personnel Record

Birth DateUsed for Various Statistical

Reports

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Personnel Record

Birth DateExamples – Annual Statistical Report

Teacher Supply and Demand Evaluation

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Personnel Record

GenderUsed for Various Statistical

Reports

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Personnel Record

GenderExamples – Annual Statistical Report

Wage by Gender Labor Statistical Analysis

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Personnel Record

EthnicityUsed for Various Statistical

Reports plus EEO Report

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Personnel Record

Initial Certification YearUsed for Various Statistical Reports

IBEDS Edits for reasonableness

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Personnel Record

Initial Certification YearIBEDS Edits for reasonableness –

Example – compared to Ed History Record

2009

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Personnel Record

Initial Certification YearIf Mickey’s initial certification was

2007Credits are usually -0-

2007

02009

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Personnel Record

Year Degree ClaimedUsed for Various Statistical Reports

IBEDS Edits for reasonableness

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Personnel Record

Initial Certification YearIBEDS Edits for reasonableness –

Example – compared to Ed History Record

2009

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Personnel Record

Institution where highest degree obtained

State where this degree was obtained

Used for Various Statistical Reports

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Personnel Record

Institution where highest degree

obtained Example – Annual Statistical Report

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Personnel Record

Institution where highest degree obtained

State where this degree was obtained

Does not always tie to Ed History Record

2009

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Example

• Mickey has a BA + 70 credits• This summer he obtains a Masters

Degree• On the Ed History Record (for state funding)

you can either report Mickey as– MA + 0, or– BA + 70

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Example

• Mickey has a BA + 70 credits• This summer he obtains a Masters Degree• On the Ed History Record (for state funding) you can

either report Mickey as– MA + 0, or– BA + 70

–For Funding, how would you report Mickey?

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Reported as a BA + 70 is allowable

• Mickey has a BA + 70 credits• This summer he obtains a Masters Degree• On the Ed History Record (for state funding) you can

either report Mickey as– MA + 0, or– BA + 70

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Personnel Record

Most recent year receiving college transcripts credits IBEDS Edits for reasonableness –

as well as statistics

Example – compared to Ed History Record Used

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Personnel Record

Most recent year receiving college transcripts credits IBEDS Edits for reasonableness –

Example – compared to Ed History Record Used

2009

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Personnel Record

Initial Certification YearIf Mickey obtained his Doctorate in

2008Credits would be -0-

2008

02009

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Personnel Record

Initial Certification YearIf Mickey obtained his Doctorate in

2008Credits would be -0-

2008

0Dr2009