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Name:

Designation:

Date: February, 2004

Copyright Wipro Technologies 2004

Base Training

for SAP FI

Possible Consulting Inc

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2

The agenda

Documents

Master Data

Overview & Basic Settings1

23

Taxes4

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3

The agenda Contd.

Integration with MM

Integration with SD

Payments and Dunning5

67

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4

Navigation in SAP

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5

Initial login screen to SAP

Enter the Client,

User name,

Password and

Language in this

screen

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SAP Easy Access screen (First screen when you login)

Navigate

through the

menu to

access

transactions

Use thecommand

field if you

know the t-

code

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Tips on using Command Field

To call a transaction

in the same session (window)

Enter:/nxxxx(xxxx = transaction code).

in an additional session,

Enter:/oxxxx(xxxx = transaction code).

To end the current transactionEnter:/n.

Caution: Unsaved changes are lost without warning

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SAP Implementation Guide (IMG)

Use the menupath to

configure

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How to access help in SAP?

Click onApplication

Help, for

context-

dependent

helpSelect SAP

Library forhelp on IMG or

transactions

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Overview & Basic Settings1

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SAP Modules

R/3Client/Server

ABAP/4

Sales &Distribution

SD

MM

PP

QM

PM

HR

FI

CO

TR

PS

WF

IS

MaterialsMgmt.

ProductPlanning

QualityMgmt.

Plant Mainte-nance

Human

Resources

FinancialAccounting

Controlling

Treasury

ProjectSystem

Workflow

Industry

Solutions

R/3Client/Server

ABAP/4

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SAP Integration

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SAP Financials Structure

.

FI

General Ledger

Legal Consolidation

Accounts Receivable

Accounts Payable

Asset Accounting

CO

Overhead Cost

Controlling

Activity-Based

Costing

Product Costing Profitability

Analysis

TR

Cash

Management

Treasury

Management

Market RiskManagement

Funds

Management

Capital Budgeting PreparationIM Budgetrelease

Execution

EIS

EnterpriseManagement

Consolidation Budgeting

EC

Profit Centers

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Basic Settings - FI Organizational Units

SAP AG 1999

Client 000

CompanyCode 1000

Business area 1000Business area 1000

CompanyCode 2000

CompanyCode 3000

CompanyCode 4000

Business area 2000Business area 2000

Client 001

Client 400...

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Creating new Company Code

SAP AG 1999

l the definition

l global parameters

l customizing tables (approx. 315 tables)

l general ledger accounts (if desired)

l account determination

After using this function, only the desired changes between the

original and the new company code have to be maintained.

To create a company code, copy an existing company code

using the organization copy function, which copies:

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Defining Chart of Accounts

SAP AG 1999

The three steps to create and use a chart of accounts :

l Define the chart of accounts,

l Define the properties of the chart of accounts,

l Assign the chart of accounts to company codes.

CAUSIKRINT

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Contents of Chart of Accounts

SAP AG 1999

The definition of a chart of accounts contains:l Chart of accounts key

l Description

General Information

l Maintenance language

l Length of the G/L account number

Controlling Integration

l Manual or automatic creation of

cost elements

Consolidationl Group chart of accounts

Status

l Blocked indicator

INT

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Assigning Chart of Accounts to Company Code

SAP AG 1999

CC1000

CC2000

CC3000

INT

CAUS

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Group COA for internal reporting

SAP AG 1999

00010

Operational Chart of Accounts CAUS

00020

CC1000

CC2000

InternalRepor

ting

Ext

ernalReporting

000001

Group Chart of Accounts INT

000002

0001 0002Operational Chart of Accounts CAFR

... ...

group account

number: 000002

group account

number: 000001

group account

number: 000001

group account

number: 000002

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Country COA for external reporting

SAP AG 1999

InternalRepor

ting

000001

Operational Chart of Accounts INT

000001

Altern. Acc. no.

0001

Company Code -Segments CC2000

Altern. Acc. no.

0002

ExternalReporting

CC1000

CC20000001Country Chart of Accounts CAFR

0002

Altern. Acc. no.

00010Altern. Acc. no.

00020

Company Code -Segments CC1000

00010

Country Chart of Accounts CAUS

00020

++

+ +

... ...

... ...

... ...

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Variant Principle

Variant Principle is SAPs method of assigning special properties to R/3

objects.

Examples of Variants include

Fiscal year variant

Posting period variant

Field status variant

Steps in variants includeDefine the variant

Populate the variant with values

Assign the variant to the R/3 Object (ex: Company code)

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Fiscal Year Variants

SAP AG 1999

Calendar year = Fiscal year Calendar year different than

fiscal year

The posting periods

correspond to the months in

the year

Jan.

Feb.

Mar

Apr.

May

JuneJuly

Aug.

Sept.

Oct.

Nov.

Dez.

0102

03

04

050607

1211

10

09

08

Apr.

May

June

July

Aug.

Sept.Oct.

Nov.

Dec.

Jan.

Feb.

Mar

01

02

0304

05

06

- 1

- 1

- 1

Begin: April/1/2000

End: March/31/2001Which fiscal year and posting periodwas used on Jan.15, 2000 forpostings?

These postings were completedin posting period 5 of the previousfiscal year

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Sample Fiscal year variants

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Defining local currency

Local currency =

Company code currency

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Currencies

A company code can have one local currency.

Transactions can occur in any different currency. This is called TransactionCurrency.

Exchange rates are maintained for converting Transaction Currency to Local

Currency.

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Exchange rate maintenance

Translation ratios depict the relationship between a pair of currencies.

The translation ratios are usually maintained only once.

Exchange rate types facilitate maintenance of different exchange rates for a

currency pair (ex: Bank buying rate, Bank selling rate, Average rate, etc.)

The exchange rate is maintained with validity dates, per pair of currencies.

It is possible to automate this maintenance.

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Exchange rates - ratios

SAP AG 1999

1

100

1

1

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Exchange rates - maintenance

SAP AG 1999

Exchange

rate type

From

Every

usedexchangeratetype!

Every currency

combination !

Everyday?

A lot of daily work!

==> tools offer help

To Valid from Exchange rates

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Exchange rate maintenance

d

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Hands-on exercises

Login and navigate in SAP R/3Calling functions

Create company code

Fiscal year variant

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End of Day 1!

Time for

practice!!

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Master Data

2

C fi ti M t D t d T ti l D t

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Configuration, Master Data and Transactional Data

Configuration is making settings in SAP. You choose the alternative most

suited to your business scenario.

Configuration is one-time activity. This is typically not changed, unless thereare basic changes in business scenario.

Master data remains unchanged for a long time, as compared to transaction

data.

Data is defaulted from Master data at the time of transactions. Master data is created or changed on a need basis. Examples are Customer

master, Vendor master, etc.

Transactional data is captured while performing transactions in SAP.

Transactional data is created on a daily basis in SAP. Only certain fields in transactional data are modifiable, subject to change

rules.

Examples of transactions are Invoices, Debit/ Credit memos, Journal entries,

etc.

M t D t i Fi i l A ti

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Master Data in Financial Accounting

SAP AG 1999

l G/L Accounts

l Customer/Vendor Accounts

l Bank Master Data

S t f GL A t t

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Segments of GL Account master

GL Account master has got 2 segments

Chart of Accounts Segment

Company code Segment

Chart of Accounts segment contains data that is consistent across R/3

system.

Company Code segment data contains data that is relevant for a specific

company code.

For the GL account to be used in a company code, both the segments must

be maintained.

C ti GL A t

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Creating GL Accounts

SAP AG 1999

l Manual

n Two - Step:

w 1. Chart of Accounts Segment, 2. CompanyCode Segment

w

One - Step: Create both segments

simultaneously

l Copying

n Copying an individual GL account with reference to

another GL account

n Copy the entire company code segment

n Copy the entire chart of accounts segment

l Data Transfer

n Upload a new chart of accounts from an external

system e.g. flat file

Balance Sheet and P&L Acco nts

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Balance Sheet and P&L Accounts

In the Chart of Accounts segment of GL, you define if the account is a Balance

Sheet Account or Profit & Loss Account.

The balance in Balance Sheet accounts are carried forward to the next year.

The balance in Profit & Loss Accounts are transferred to the Profit & Loss

statement via the Retained Earnings Account.

GL Account types & carry forward

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GL Account types & carry forward

SAP AG 1999

000001

P+L statement acct type

Balance sheet account

000002

P+L statement acct type

Balance sheet account

000001

yy

Carryf

orward

000001

yy

000001

yy

000001

0

900000

yy

X := 900000

Balance Sheet and P+L Statement Accounts

Sample GL Account Balance Sheet

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Sample GL Account - Balance Sheet

Sample GL Account P & L

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Sample GL Account P & L

Concept of Account Groups

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Concept of Account Groups

SAP AG 1999

l The number ranges of the

GL accounts

Account group

control

C

GeneralLed

ger Cash

Matl

P/L

Liab

...

000000 -099999

100000 -199999

200000 -299999

300000 -399999

400000 -499999

500000 -599999

600000 -699999

Cash accounts

Asst

Cash

Konto 001111

000000 -099999

Chart of accts sgmnt

Company code segment

l The f ield s tatusof the fieldsin the company codesegment of the master

record

Field Status

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Field Status

Field Status determines whether a field must be

Suppressed

Displayed

Required

Optional

Field Status is relevant according to type of transaction: Creation

Change

Display

Field Status concept

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Field Status concept

SAP AG 1999

Each field has one of the

following properties:

?

l Suppressed

l Display

l Required entry

l Possible entry

G/L account

Joint Venture

Account control

Account management

1000

001111

Chart of accounts

Company code

INT

Account currency

Tax categoryAlternative account number

Open item management

Line item display

Sort key

Authorization group

Cost type

G/L account

Name

Short text

Account group

Control in chart of accounts

Partner company

Consolidation in chart of accounts

001111

INTChart of accounts

Group account number

G/L account long text

Sample accountP&L accountBalance sheet acct

Chart of accts segment Company code segment

Example of Field Status Group

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Example of Field Status Group

Reconciliation Accounts

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Reconciliation Accounts

Sub-ledger accounts are called as Reconciliation Accounts in SAP.

Examples of Reconciliation Accounts in SAP are: Accounts Receivable

Accounts Payable

Fixed Assets

Stocks

The entries are always made in the sub-ledger, and not in the GL account.

Each transaction updates the Reconciliation and GL account in real-time.

This ensures that the sub-ledgers are never out of balance with the main

account.

Customer and Vendor reconciliation accounts

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Customer and Vendor reconciliation accounts

SAP AG 1999

Trade Receivables

aa bb

Recon. account. for

acct type: D

Trade Payables

cc dd

Recon. Account. for

acct type: K

G

eneralLedger

Customeraa bbA

cctsRec.

Acc

tsPay.

Vendor

cc dd

Account groups in AR and AP

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Account groups in AR and AP

SAP AG 1999

The account group controls:

l The number ranges of the

accounts,

l The status of the fields in themaster record,

l If the account is a one time

customer or vendor.

C

Ac

countsPaya

ble

AP

Dom.

For.

CPD

0001

...

000000 -099999

100000 -199999

200000 -299999

300000 -399999

400000 -499999

500000 -599999

600000 -699999

AP

accounts

C

Acc

ountsReceivable AR

Dom.

For.

CPD

0001

...

000000 -099999

100000 -199999

200000 -299999

300000 -399999

400000 -499999

500000 -599999

600000 -699999

AR

accounts

Customer Account complete view

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Customer Account complete view

SAP AG 1999

Account 12345

in CC 1000

Account 12345

in sales area 001

12345

address

General data

...

Client

level

Company Code -

Segment CC1000

Sales area segment

Sales area 001A A

A

Vendor Account Complete View

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Vendor Account Complete View

SAP AG 1999

Account 12345

in CC 2000

Company Code -Segment CC2000

Account 12345 in

Purchasing Org 002

12345

address

General data

...

Client

level

Purchasing

Organization

segment

One time customer/ vendor

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One time customer/ vendor

Where the dealing is for one time, it is not worthwhile to create the master

data each time.

The option is provided to reduce the master data load in SAP.

One time customer/ vendor master is a collective master data. It is created

one time without any specific customer/ vendor data.

The actual customer/ vendor data is captured at the time of invoice entry.

One-Time Accounts usage

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One Time Accounts usage

SAP AG 1999

no customer/vendor specific

information (no bank details, ...)

Document Document

+ other customer/vendor specific

information (bank details, etc.)

+ customer/vendor specific

information (bank details,...)

Account 1000

Address

Communication

Account CPD

Address

Communication

-

NameStreet

City

...

Language

Telephone

...

Name

...

Language

...

Address Address

Clearing Customers and Vendors

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Clearing Customers and Vendors

It may sometimes happen that the same person is the customer and vendor.

In these cases, these balances can be offset while paying.

Enter the customer number in the vendor account.

Enter the vendor number in the customer account.

Select Clearing with vendor in customer account, and vice versa in vendor

account.

Same party as customer and vendor

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Same party as customer and vendor

SAP AG 1999

and and

Cust. A

10 10Vend. B

1010

Cust. A

Client

levelAccount control

Vendor

Vend. B

Client

levelAccount control

Customer

Autom. Paym. Tr.

Clrg with vend.

Autom. Paym. Tr.

Clrg with cust.

Vend. B Cust . A

X X

Payment to/ from a different party

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Payment to/ from a different party

SAP AG 1999

or or

Cust. A10

Vend. B1010

bank account

of Y or Z

To address orbank account of

M or N

10

Client

level

Cust. A

Alt. Payer Cust. Y

Paym. Trans.

+Alt. Payer Cust. Z

Autom. Paym. Tr.

Client

level

Vend B.

Alt. Payee Vend. M

Paym. Trans.

+Alt. Payee Vend. N

Autom. Paym. Tr.

Hands-on exercises

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Hands on exercises

FS00 Edit G/L Account Company Code data

FSS4 Display changes in company code data

FD01 Create customer

FK01 Create Vendor

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End of Day 2!Time for

practice!!

Bank Master Data

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SAP AG 1999

Bank country

Client

level

Address

Control data

Bank Master Data

Banks

Bank key

House bk comm. data

House Bank Data

+ DME/EDI - data

House bank data

Bank country

Company Code

Bank key

...

House Bank - ID

...

...

Sample Bank Master

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p

Linking Bank accounts to GL accounts

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g

SAP AG 1999

G/L Account

Bank/Fin. detailsHouse bank

Account control

Account no

Account currencyBank acc. data

House Bank - ID

Account - ID

Bank Account

Currency

G/L - Account

Bank account

Account ID

Bank account

at house bank

Sample House bank

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p

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Documents3

Purpose of documents in SAP

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p

SAP AG 1999

l Every day hundreds of financial documents are

created in the enterprise. To support the filing

of original documents, the documents have to

be divided into several categories.

l Different financial business transactions need

different data within the documents. Some

extra data may even be required for special

postings.

l The accounting department wants to be sure

that it is impossible to post to a previousposting period.

l Head accountants should have more posting

authority than their staff.

Sample document types

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SAP AG 1999

DR

DG

DZ

SA

KR

KG

KZ

KN

AB

Document Type configuration

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Structure of FI Document

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SAP AG 1999

Items

Document

PK

PK

Overview Detail

Additional Details

Line Item 1 /Account

Document Number Company Code Fiscal Year

Document Date Posting Date Period

Currency ... ...

..

001

002

Acct

Acct Description

Description Amount

Amount

+

-

.... .

Header

Amount

Tax Code

Business Area

Cost Center

Text...

DT

PKPK

How is Field Status determined?

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SAP AG 1999

Field

?

Priority

Priority

Account

yes

nosuppress

Posted with which

posting key?

Posted on

which account?PK ...

PK ...

relevant for postings

on accounts of this type?

Sample FI Document

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Purpose of Posting Keys

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SAP AG 1999

1. on which type of account

the line item can be posted

to

Detail view The Posting Key has

control functions

within the line items.

It controls:

2. if the item is posted as a

debit or credit

3. the field status of additional

details

Line Item 1 / PK

Account

Amount

1. S, D, K, A, M ?

2. debit,credit ?

3. Field Status ?

Additional Details

Business Area

Cost Center

Text...

Tax Code

Posting keys available

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SAP AG 1999

01

02

03

04

0506

07

08

09

Customers

11

12

13

14

1516

17

18

19

31

32

33

34

3536

37

38

39

Vendors

21

22

23

24

2526

27

28

29

50

90

91

93

9495

96

G/L

40

80

81

83

8485

86

75

Assets

70 99

Materials

89

For G/L - Postings out of

Materials Management

Internal and External number ranges

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SAP AG 1999

0000000000

1000000000

2000000000

3000000000

4000000000

5000000000

6000000000

7000000000

8000000000

9000000000

9999999999

internalnumbering

defined per fiscal

year

external numbering

internal numberingdefined until fiscal

year in the future

current numbers

1998

current numbers

1999 2000 2001...

00

01

02

Open posting periods

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SAP AG 1999

Open posting periods during

the fiscal yearOpen posting periods during the

closing procedure

01

02

03

04

050607

12

11

10

09

08

1514 1613

01

02

03

04

050607

12

11

10

09

08

open

Open and Close posting periods

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Simple FI entries

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SAP AG 1999

5002

200000

Customer

220000 550011 2

Sales

Output tax

Vendor

1100 110000 112

Input tax

11

Expense

11

2

5000

Cash

5000

Bank

11 11

2

100000

11 10000

21000

100 2

1120000

50002

l G/L account postings

l Vendor invoices

andcredit memos postings

l Customer invoices

and

credit memo postings

Rules for changing documents

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SAP AG 1999

Different document change rules based on:Account type: A, D, K, M, S

Special G/L transactions: Down payment,

Down payment requests, . . .

Company code

Account

1000 100011 2

Cr . memo

/ /Invoice relation

Prerequisites for field changes :

Posting period open

Line item not cleared

Posting as debit / posting as credit

No invoice - related credit memo

No credit memo from down payment

0003Z B

Document reversal

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SAP AG 1999

Company

DocumentMMM

2,500

Account 1

2,050

Account 2

2,050

Account 1

2,500

Account 2

2,500

Company

DocumentMMM

2,500

Account 1

2,050

Account 2

2,050

Company

DocumentMMM

2,500

l Document entered incorrectly

l Document corrected by Reversal

n Reverse with a standard reversal

posting

n Reverse with a negative posting

l Document re - entered correctly

Items

Document

D Account 1C Account 2

Correction options

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SAP AG 1999

Account 1

2050

Account 2

2050

Account 1

2050

Account 2

2050

Account 1

2050

Account 2

2050

2050 2050

2050 2050

2050 20502050 2050

2050 2050-2050 -2050

Incorrect posting

0 0 0 0

2050

20500

0

l Standard reversal posting

l Negative posting

Posten

Beleg

S Konto 1H Konto 2

Line items for GL accounts

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SAP AG 1999

Account without

line item display

Transaction

figure / debit

Transaction

figure / credit

Account with line item

display

Doc. X, item 1

Doc. Y, item 9

Doc. Z, item 4

...

Doc. A, item 3

Doc. B, item 2

Doc. C, item 7

...

Transaction figure / debit Transaction figure / credit

Further

important

fields

+

Further

important

fields

+

Index to

documents

Hands-on exercises : Document creation

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GL Accounting

FB50 Enter GL Account Document

FB03 Display DocumentFV50 Park GL Document

FBV3 Display Parked Document

FV50 Post parked Document

Accounts Receivable

FB70 Invoice

FB75 Credit Memo

Accounts Payable

FB60 InvoiceFB65 Credit Memo

F-43 Vendor Invoice (With Special GL indicator)

FB08 Individual Reversal of Document

Hands-on exercises : Displaying Account balances

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GL Accounting

FS10N Display Balances

FBL3N Display/ Change Line ItemsF.01 Balance Sheet/ P+L Statement

Accounts Receivable

FD10N Display Balances

FBL5N Display/ Change Line Items

Accounts Payable

FK10N Display Balances

FBL1N Display/ Change Line Items

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practice!!

Open item managed accounts

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Account wi thou t open item management

Doc. X, item 1 Doc. A, item 3


Further

important

fields

+Further

important

fields

+

Account with open item management


further

importantfields

+

further

importantfields

+

Doc. Y, item 9

Doc. Z, item 4...

Doc. B, item 2

Doc. C, item 7...

Doc. X, item 1

Doc. Y, item 9

Doc. Z, item 4...

Doc. A, item 3

Doc. B, item 2

Doc. C, item 7...

Clearing concept

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February1 2 3 4 5 6 7

8 9 10 11 12 13 14

16 17 18 19 20 21 22

23 24 25 26 27 28 29

29 30 31

Open item account

2,000 5,000

Can be cleared

Check Deposit

Company

InvoiceMMM

Company

InvoiceMMMJanuary

1 2 3 4 5 6 7

8 9 10 11 12 13 14

16 17 18 19 20 21 22

23 24 25 26 27 28 29

29 30 31

1 2

CLEARING ANACCOUNT

POST WITH

CLEARING

3

3,000

Clearing within an account

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SAP AG 1999

Open item account

2000 5000

3000 1000

Open item account

2000 5000

3000 1000

Account

clearing

Items

Clearing document

ACCOUNTCLEARING

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Taxes4

Purpose of Tax codes

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The tax code is used to:

State

n verify the amount of tax

n calculate the amount of tax

n calculate additional tax portion

n verify the tax type

n determine the G/L account

n show tax correctly on tax forms

Taxcode

A0 V0

0O 0I 0I

Tax rate maintenance

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SAP AG 1999

Level

110110

120120

100100

nnnnnn

Condition

BASB

MWAS

MWVS

xxxx

Fr. Level

100100

100100

00

nnnnnn

Tax type

Base amount

Output tax

Input tax

Any other tax

MWS

VST

xxx

Account key Rate

16.000

Taxcode

A0 V0

0O 0I 0I

Sample tax code (FTXP)

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Posting of taxes

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ExpenseVendor Input tax

l Posting as separate line item (standard case)

ExpenseVendor Input tax

l Distribute to relevant expense/revenue items (process NVV for sales tax

payables or other non deductible input taxes)-

Account determination for taxes

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Account keyMWSOutput tax

Input tax VST

Chart of accounts

RULESRULES POSTING KEYSPOSTING KEYS

Accounts aredetermined based on

Posting key

INT

Chart of accounts: INT

Account key: MWS

Account: Tax accrual

Debit/Credit

Tax Code

Debit : 40

Credit : 50

Account determination for taxes (OB40)

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Payments and Dunning5

Manual payments

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Document header

Post

Process open items

1. Payment header

2. Bank data

3. Select open items1. Activate items

2. Activate cash discount

1. Display overview

2. Post

POST AND

CLEAR

Outgoing payments

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Print payment medium

Select payment method and bank

Select items for payment

Post the payment documentVendor

1010

Cash

10

Calculate the payment amount, taking

account of cash discount periods

AutomaticManual

Automatic Payment Program

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Sample APP

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When clearing, additional line items are created for

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5,000

Open item account

2,000

3,000

Can be cleared

l Cash discounts paid or received

l Cash discount clearing (net method)

l Tax adjustments

l Exchange rate differences

l Bank charges

l Clearing entries for cross - company code

payments

l Over - or underpayments within

tolerances

5,000

Exchange rate differences

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Foreign VendorOutgoing Payments

20 LC

Exchange Rate Differences

40 LC

20 LC

20 LC

40 LC

Open Item

Rate : 0.5Rate : 0.25

10 FC10 FC10 FC

Accounting for incoming payments

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SAP AG 1999

Customer

8000 5000

3000

Generate residual item

Residual

i tem

Partialpayment

Customer

8000 5000

Invoice reference

to open item

Post partial payment

Complete payment

Minor payment difference

Greater payment difference

(within tolerances)

(outside tolerances)

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When the complete amount is not paid

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Customer/Vendor

8000 5000Partial

Payment

Invoice reference

Residual

Item

Customer/Vendor

8000 5000

3000

Payment Diff .

3000

Customer/Vendor

8000 5000

3000

l Partial Payment

n both items remain on the

account

l Residual Item

n payment term

w from cleared item

w fixed payment term

n new document referencing

originals

l Charge off difference

When the clearing is wrong

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Open item account

2000 5000

3000 1000

Open item account

2000 5000

3000 1000

Reset

cleared

items

Items

Clearing

document

Reset......

l Line items cleared in error

l Cancel clearing by resetting

clearing document and cleared

items

Hands-on exercises : Clearing

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F-03 Clear GL Account

F-32 Clear Customer

F-44 Clear Vendor

F-53 Post outgoing payment (Partial Payment)

F-28 Incoming Payment

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practice!!

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Integration with SD

6

Integration of GL with other sub-modules

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SD

CO

General

Ledger

FI -GL

FI -AA

FI -AP

FI -

TV

FI -BL

FI -AR

MM

Balance Sheet

P&L

...

... ...

SD Organization structure

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SAP AG 1999

IDES Distribution Chains in Germany

Distribution channel

12 Resellers

Distribution channel10 Fin . cust . sales

Distribution channel14 Service

Sales organization1000 FrankfurtA AA

Sales organization1020 BerlinA AA

Distribution channel16 Factory sales

Distribution channel

22 Indust . customers

Distribution channel20 Store chains

Company code 1000 Germany

Distribution channel24 Pharmaceutical customers

Logistics Integration with FI

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SAP AG 1999

Company code 1000 Germany

Plant 1000 Hamburg

Distribution channel10 Finalcustomer sales


Distribution channel12 Reseller

Sales organization

1000 FrankfurtA AA

... sells goodsfrom ...

... posts thesale in ...

Distribution chain 1000 10 Distribution chain 1000 12

Sales area example

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Distribution channel10 Finalcustomer sales


Distribution chain 1000 10

Sales area 1000 10 02



Divisions

02

03

05

Sales area usage

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PLUS PLUS

Customer X in company code 1000 Customer X in

sales area 1000 - 10 - 10

Company code -

specific settings

Sales area -

specific settings

Sales area

1000 - 10 - 10CC 1000

Customer X

General

data

Account definition

at client level

Sales process & FI postings

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Sales

...

...

Line items

DocumentOutbounddelivery

SD FI

No document

Salesorder

Outbound delivery Transfer order Goods issue

Billing

Picking Goodsissue

SD FI

Billingdocument ...

...

Line items

Invoice

MMSD

Shipping

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Integration with MM7

MM Integration with FI

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CC 1000

IDES Germany

Plant 1000

Hamburg

Plant 1100

Berlin

Plant 1200

Dresden

Plant 1300

Frankfurt

Plant 1400

Stuttgart

Purchasing Organization

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CC 1000

IDES Germany

Plant 1000

Hamburg

Plant 1100

Berlin

Plant 1200

Dresden

Plant 1300

Frankfurt

Plant 1400

Stuttgart

Purchasing organization

1000 IDES Germany

Purchasing

is posted in...

Purchasing organization 1000 purchases for...

The 3 way match (PO GR Invoice)

-

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SAP AG 1999

-

Purchase order

Goods receipt

Invoice receipt

Vendor

GR/IR

MM

FI

No document

MaterialGR/IR

Line items

Document

GR/IRVendorTax

Line items

Document

Material stock or

consumption

1

12

2

Material

document

Goods

receipt

MM FI

FI

Purchaseorder

Orderamount

MM

Invoice

verificationdocument

Recurring entry

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Hands-on exercises : Recurring Entries

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FBD1 Recurring Entry Document

FBD3 Display Recurring Document

F.14 Execute Recurring Entries

F.15 Recurring Entry List

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End of training!Time for

practice!!