MINUTES OF THE REGULAR MEETING OF THE GOVERNING BOARDSchool District No. 40 of Maricopa County, Arizona

District Office Governing Board RoomNovember 8, 2018

Present: Ms. Mary Ann Wilson, President Ms. Monica Pimentel, Clerk Mr. Jamie Aldama, Member Ms. Brenda Bartels, Member Ms. Sara Smith, Member

CALL TO ORDER AND ROLL CALLThe meeting was called to order by Ms. Wilson at 6:00 p.m. She noted the presence of all five Board members, constituting a quorum.

OPENING EXERCISES Ms. Wilson welcomed everyone and thanked them for coming. She called for a moment of silence followed by the Pledge of Allegiance.

Mr. Aldama moved to adopt the meeting agenda and Ms. Bartels seconded the motion. Upon call to vote, Ms. Bartels, Mr. Aldama, Ms. Pimentel, Ms. Wilson, and Ms. Smith voted ‘aye’, and the motion carried.

CALL TO THE PUBLICNone at this time.

SPECIAL RECOGNITIONNone at this time

CONSENT AGENDAMs. Bartels commented that the cover sheet on item 5.B. was incorrect. Ms. Smith moved to approve the consent agenda as presented and Ms. Bartels seconded the motion. Upon call to vote, Mr. Aldama, Ms. Pimentel, Ms. Bartels, Ms. Wilson, and Ms. Smith voted ‘aye’, and the motion carried. The following items were approved:

Approval of Minutes The Governing Board approved the minutes of the October 18, 2018 Regular Meeting as presented.

Ratification of Vouchers The Governing Board approved the expense and payroll vouchers as presented.

Acceptance of Gifts The Governing Board ratified and approved acceptance of the following gifts offered to the District:

Donor Description Cash Amount or Estimated Value

Recipient

Kroger Gift to School $126.00 AmericanKroger Gift to School $122.15 Bicentennial SouthPeter Piper Pizza Gift to School $594.84 Bicentennial SouthPeter Piper Inc Gift to School $601.20 BurtonKroger Gift to School $28.29 Desert SpiritKroger Gift to School $107.73 DiscoveryArizona Department of Education

1,326 books $7,300.00 Districtwide

Smuckers 4 gift cards $50 1 gift card $20 $220.00 Food & NutritionDonors Choose "The Wonderful World of PE" Project $817.00 Glendale Success

AcademyDonors Choose "Digital Data Kids - 1st Grade" Project $286.00 HorizonDonors Choose "Tablets to Target Learning Goals" Project $320.00 HorizonDonors Choose "Assistive Technology" Project $385.00 HorizonDonors Choose "Expanding Athletic Horizons Through

Practice" Project$500.00 Horizon

Kroger Gift to School $34.23 Jack

Minutes of the Regular Meeting of the Governing Board Page 2 November 8, 2018 Donor Description Cash Amount

or Estimated Value

Recipient

Inter-State Studio & Publishing Co

Student and Classroom supplies $244.00 Jack

Kroger Gift to School $82.30 LandmarkAuto Safety House Christmas Parade Float $20.00 TransportationPinnacle Prints and Embroidery

3 Polo Shirts $45.96 Transportation

Certified Personnel The Governing Board approved the employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, terminations and/or contract renewals of certified personnel.

New Employment1. Nua, Veronica Teacher $38,000 10/15/18

Resignation1. Gutierrez, Roberto Teacher Personal 10/17/18

Leave of Absence1. Martell, Kimberley Teacher 10/15/18 – 11/16/18

Classified Personnel The Governing Board approved the following employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, and/or terminations of classified personnel:

New Employment1. Arollo, Christopher School Bus Driver $13.89 10/24/182. Benney, Kevin Ed. Assist. Special Education-Autism $12.07

10/15/183. Bustillos, Josefina Food Service Worker $10.50 10/15/184. Ewing, Billie School Bus Driver $15.15 10/22/185. Hernandez, Sofia Ed. Assist. Special Education-Resource $10.50 10/15/186. Nicholson, Laura Campus Monitor $10.50 10/15/187. Ryan, Thomas Campus Monitor $10.50 10/24/188. Schmalenbach, Reno Ed. Assist. Special Education $12.49 10/24/189. Simonson, Kim Ed. Assist. Special Education $13.16 10/24/18

Rehire1. Fajardo, Debra Administrative Secretary $15.79 10/09/18

Retirement1. Renfro, Barbara Administrative Assistant 01/07/19

Resignation1. Arroyo, Lauren Ed. Assist-Spec Education Personal Reasons 10/05/182. Benney, Kevin Ed. Assist. Special Education-Autism Personal Reasons

10/24/183. Espinoza, Elsa Campus Monitor Personal Reasons 10/05/184. Kanneh, Kawa Cleaner II Personal Reasons 10/18/185. Pena, Sandy Receptionist Personal Reasons 10/22/186. Reyes de Birrueta,Lorena Food Service Worker Personal Reasons

10/26/187. Taylor, Andrew School Bus Driver Other Employment 10/26/188. Thorson, Barbara Campus Monitor Personal Reasons 11/15/18

Increase in Hours1. Edwards, Karen Campus Monitor $10.50 10/15/182. Hernandez, Lenira Food Service Worker $11.55

10/22/183. Hernandez, Maria Food Service Worker $11.55 10/24/18

Minutes of the Regular Meeting of the Governing Board Page 3 November 8, 2018

New Hire Substitutes1. Monge, Jesus Sub-Cleaner $10.50 10/08/182. Martinez, Norma Sub Extended Day $10.50 10/15/18

Leaves of Absence1. Debernardis, Kristin 10/01/18-01/22/192. Entorf, Mary 10/22/18-11/04/183. Salas, Ofelia 09/11/18-10/31/18

Employee Out-of-State Travel Requests The Governing Board approved the requests for employee out-of-county travel as

presented.

REPORTS AND INFORMATION ITEMSSuperintendent’s Progress Report The Superintendent provided a mid-year goal progress report. The following

PowerPoint was presented:

Minutes of the Regular Meeting of the Governing Board Page 4 November 8, 2018

Minutes of the Regular Meeting of the Governing Board Page 5 November 8, 2018

Mr. Aldama stated he is very happy with Ms. Segotta-Jones’ first 90 days, her visibility in the community, and communication with the Board.

Ms. Smith agreed Ms. Segotta-Jones has done a great job connecting with the community and communication with the Board.

Ms. Wilson thanked Ms. Segotta-Jones for creating a Twitter account.

Minutes of the Regular Meeting of the Governing Board Page 6 November 8, 2018 Mr. Aldama complimented the report, in particular the financial solvency related artifacts.

Ms. Pimentel thanked Ms. Segotta-Jones for her hard work and the very thorough report.

ACTION ITEMSNone at this time

DISCUSSION ITEMSBoard Policy BEDB-Agenda The Governing Board discussed and provided direction regarding potential revisions to

Board Policy BEDB-Agenda.

The Board was provided with a copy of the current policy, followed by ASBA’s recommended revisions to the policy.

The Board discussed the proposed revisions and whether they were acceptable to this Board.

No direction was given. The consensus was to keep the policy as it currently stands.

Board Policy BEDBA-Agenda Preparation and Dissemination The Governing Board discussed and provided direction regarding potential revisions to

Board Policy BEDBA-Agenda Preparation and Dissemination.

The Board was provided with a copy of the current policy, followed by ASBA’s recommended revisions to the policy.

The Board discussed the proposed revisions and whether they were acceptable to this Board.

No direction was given.

FUTURE MEETINGSFuture Meetings and Agenda Item Request A list of upcoming meetings was reviewed. Ms. Bartels noted the next

meeting is December 5th, a Wednesday.

Governing Board Members were given the opportunity to request items to be included on future meeting agendas for discussion, information and/or action. Ms. Pimentel asked if the District could conduct a community forum to provide information regarding the Census, to help them understand the importance of the Census. Ms. Segotta-Jones will seek legal counsel to move forward with this request, and will follow up with the Board.

SUMMARY OF BOARD AND SUPERINTENDENT CURRENT EVENTSMs. Segotta-Jones provided information about current events: The transportation department is conducting a turkey drive for Thanksgiving. Anyone wishing to

contribute can bring in turkeys through the end of next week. The annual Ames holiday party will take place December 6 and 7 for students at Discovery, Coyote

Ridge, and American. Kiwanis is planning to conduct a coat and shoe drive to benefit District students. Eighth grade students at all schools are attending GCU Thunder Vision events on GCU’s campus. Catholic Charities and Head Start have been meeting with administration to expand partnerships with

the District. The District’s parent hub launched this week. The room will provide activities, classes, and resources

for parents throughout the District. Tomorrow and Friday, American and Sunset Vista schools are holding events to recognize Veterans. Marcus McCarty, a music teacher at Imes, has artwork on display at a gallery in Phoenix throughout the

month of November.

Minutes of the Regular Meeting of the Governing Board Page 7 November 8, 2018 Ms. Smith thanked everyone who contributed to the campaigns for the bond and override items in this week’s election.

Mr. Aldama announced his Council Office is partnering with Imes school to host a Community Thanksgiving event on Tuesday, November 20th 4:30-7:30 p.m.

Ms. Bartels thanked the community for their support of the District.

Ms. Pimentel commended Sunset Vista on its successful fall festival. She congratulated Ms. Bartels and Ms. Smith for their re-election. She thanked the community for its support of the Bond and Override.

Ms. Wilson also thanked the community for its support. She also shared her experience volunteering in Horizon’s dual language kindergarten program.

ADJOURNMENTMr. Aldama moved to adjourn the meeting and Ms. Bartels seconded the motion. Upon call to vote, Ms. Bartels, Ms. Wilson, Ms. Pimentel, Mr. Aldama and Ms. Smith voted ‘aye’, the motion carried and the regular meeting adjourned at 6:50 p.m.

Submitted by:

Elizabeth Powell, Executive Assistant

Approved by:

Monica Pimentel, Clerk of the Board

Date: December 5, 2018