8 th Meeting of Steering Committee Beijing, China 23 to 25 April 2008

8th Meeting of Steering Committee

Beijing, China23 to 25 April 2008

23 - 25 April 2008 8th Steering Committee COSCAP-NA, Beijing China

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Topics

Review of Record of Discussions – 7th Steering Committee Meeting IP1

Programme Review DP2 ICAO GASP Implementation DP3 Update Concerning ICAO Safety Management

System (SMS) DP4 North Asia Regional Aviation Safety Team

(NARAST) Recommendations DP5


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Topics (cont’d)

Efficiency of Regional Aviation Safety Teams (RAST) DP6

COSCAP-NA Work Programme 2008 DP9 Update – Implementation of ICAO Language

Requirements DP7 Funding and Budget – Update on Programme

Funding and Budget DP8


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Programme Review DP2

Output 1.1 – Safety Oversight Capabilities – High Priority

USOAP audits

• Conducted on China during March/April 2007

• ROK and DPRK are scheduled for May 2008

• Mongolia scheduled for 2010


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Preparation for USOAP Audits

• USOAP Seminar provided in Beijing 12-15 December 2008 by the ICAO USOAP Office

• Attended by over 140 participants from 13 States/Administrations


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DPRK

• Four missions were provided by COSCAP-NA expert.

• Aerodrome Expert was engaged for a one week mission through the use of IFFAS funds

• CAAC has kindly supported DPRK preparations

– Accident Investigation and Aerodrome safety experts to DPRK

– CAAC hosted DPRK ATM specialists in Beijing


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Mongolia

• COSCAP-NA staff have conducted numerous missions to support the strengthening of the safety oversight system


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Output 2.1 Harmonization of Regulations, Standards, Guidance – Low Priority

Harmonization on standards and guidance material is resource intensive

States are generally compliant with ICAO requirements

Major initiatives towards harmonization of regulations were assigned a LOW priority at the 1st SC Meeting.


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Output 2.1 Harmonization of Regulations, Standards, Guidance – Low Priority Harmonization supported through material developed by

COSCAP-NA

• Dangerous Goods Safety Oversight Manual adapted for use by

all Member States

DGCA Conference 2006 requested ICAO to establish a Working Group to harmonize requirements for Air Operator regulation and certification

Proposed amendments to Annex 6 introduce Foreign Air Operator authorization and surveillance SARPs.


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Output 2.1 Harmonization of Regulations, Standards, Guidance – Low Priority

Support of this initiative given a HIGH priority on a trial basis

Draft Foreign air operator certification and surveillance material developed

Foreign Air Operator Inspector and On-Job-Training provided to CAAC staff in September & December 2007, and March 2008


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Output 2.2 NARAST – High Priority

Seven meetings of NARAST have now been completed

Implementation of recommendations approved by the Steering Committee is ongoing

7th NARAST Meeting held in Bangkok Thailand 15 to 16 November 2007

Results to be reviewed under Agenda Item 11 -- NARAST Recommendations – DP5

Summary of Implementation Status of NARAST action items


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Output 3.1 Safety Oversight Guidance Material, OJT in Audit & Inspections

On Job Training Policy developed and provided to Member States in Nov. 2004

On Job Training provided on request, as time permits

Since last SC Meeting OJT conducted:

• China -- Inspection of Foreign Operators

• Mongolia & ROK -- Dangerous Goods


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Output 4.1 – TrainingNeeds vary among member States (many basic

needs met)Training provided to all States or on State-specific

basis, depending on needAs of April 2008 -- 92 programmes provided to

3145 participantsSince the last SC Meeting:

• 13 workshops / courses • Attended by 474 participantsDetailed information in Appendix A of DP2


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Output 4.1 – Future Training Courses/Seminars

Accident Investigation Workshop May 12 – 16 (Beijing) – BEA to kindly provide

Regional Aviation Safety Team Maintenance Seminar June 3 - 5 (Bangkok)

Constant Descent Final Approach Workshop (CAAC – China Eastern) May 26 – 30, 2008 (Shanghai)

North Asia Regional Aviation Safety Team (NARAST) September 8 – 12 (Bangkok)


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Output 4.1 – Future Training Courses/Seminars

Personnel Licensing Procedures Course

Runway Safety Seminar

Air Operator SMS Implementation Seminar

Foreign Air Operator Surveillance Course

Fatigue Management


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Output 5.1 – Aerodrome Certification Capability

Output 5.2 – Aerodrome Oversight Capability

COSCAP-NA facilitated short term expert to support ROK USOAP Preparations

COSCAP-NA provided short term expert to DPRK

CAAC has kindly supported DPRK USOAP preparations


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Air Traffic Services

Following decision of SC#3, funding support kindly provided by Airbus and Boeing to support ATM safety management programmes

ROK engaged short term expert to assist with USOAP preparations

CAAC has kindly supported DPRK USOAP preparations.


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Results Reporting – Training / Seminars

Following decision of SC#7, results reporting has been strengthened

Survey sent to participant States following courses

States are requested to complete and return the survey to provide direct information regarding the benefits achieved by the training

Information on the benefits received is necessary to ensure that the COSCAP-NA programme is effective


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Results Reporting – Missions to States

Following decision of SC#7, detailed information of Missions to States to be provided

Commencing SC#8 a detailed report will be included in the Program report

In addition to training, COSCAP-NA was engaged in 32 missions to States

See Appendix C DP2

Future reports will be aligned with the Steering Committee period.


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Action of the Meeting – Members are invited to:

Comment on the nature of the work completed

Comment on the Results Reporting questionnaire

Confirm or revise programme priorities


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ICAO Global Aviation Safety Plan (GASP) – DP3

Captain Cormier will present


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ICAO Global Aviation Safety Plan (GASP) – Recommendations

4.1 CTA to ensure that components of ICAO GASP are utilized for planning, designing, implementation and prioritizing the future work of the COSCAP-NA, in addition to activities or tasks assigned by the Steering Committee

4.2 Grant approval for the CTA to effect necessary updates in the relevant control documents to accommodate the above decision, subject to SC approval

4.3 Permit the Programme Management to undertake tasks or activities to the extent possible to conform to the GASP


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ICAO SMS Requirements – DP4 Implementation of SMS continues to be a high

priority of ICAOFurther SMS changes proposed Annex 1, 6, 11, 13

and 14SMS Train the Trainer Courses continue to be

provided (courses delivered in 46 States, 7 Regional offices and 4 in Paris, totaling 57 to date)

Model SMS regulations under development (publication anticipated in 2008)

Revision of ICAO Safety Management Manual (DOC 9859) to be available by mid-2008 (www.icao.int/anb/safetymanagement).


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ICAO SMS Requirements – DP4

Second ICAO Workshop on State Safety Programme and Safety Management Systems Implementation -- Paris, February 5 to 7, 2008

Provided a forum to obtain from States in the EUR Region perspectives and feedback

To generate strategies to overcome obstacles to SMS implementation


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Results recorded in a Consensus Document listing obstacles, proposed solutions, ICAO contribution and agreed results

Similar workshop planned for Bangkok from 28 to 30 October 2008

Workshop will be valuable for States to have a mixed representation of flight operations, aircraft maintenance, air traffic management and aerodromes areas of expertise


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ICAO priorities related to SMS are as follows:

SMS Train-the-trainer courses

Model SMS regulations – publication in 2008

Revision of ICAO Safety Management Manual (DOC 9859) – draft available mid-2008

Presentation on SMS Implementation:

Lessons learned by Canada during its implementation of SMS into the airline sector

Excerpts from Paris SMS Consensus document


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Recommendations

4.1 COSCAP-NA Steering Committee Meetings is a forum to provide the latest developments concerning SMS

4.2 COSCAP-NA to provide workshops, seminars and courses to assist Member States to meet the requirements of ICAO SARPs related to SMS

4.3 States should participate in the ICAO Workshop on State Safety Programme and Safety Management Systems Implementation in Bangkok 28 to 30 October 2008 (tentative)


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NARAST Report – DP5

ICAO Global Aviation Safety Plan (GASP) encourages States to establish regional safety teams

North Asia Regional Aviation Safety Team (NARAST) established under similar arrangement to FAA CAST and EASA ESSI (JAA JSSI)


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Terms of Reference Approved at 1st SC Meeting

To recommend Accident Prevention Strategies to the Steering Committee

Once approved, implementation through coordinated efforts of States, air operators and manufacturers


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DP5 reports on progress made on implementing of previous recommendations and presents additional recommendations

A total of 26 specific recommendations to support safety enhancements to reduce the risk of accidents


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6.1 ICAO GLOBAL AVIATION SAFETY PLAN

CTA COSCAP-NA provided a presentation of ICAO GASP examining relationship to the Global Aviation Safety Roadmap

Recommendations:

• 6.1.1 NARAST to identify GASP/Roadmap objectives/best practices that are applicable to NARAST safety enhancement.

• 6.1.2 COSCAP-NA to examine objectives/best practices of the GASP/Roadmap and identify areas where NARAST can assist member states’ implementation of GASP.


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6.2 EASA and the European Safety Strategic InitiativeESSI offers a new approach to regional safety and

wishes to cooperate with Asia-Pacific RASTRecommendations:

• 6.2.1 NARAST to cooperate with ESSI to take new initiatives from Europe to enhance safety in North Asia.

• 6.2.2 Member States indicated interest in attending ESSI meetings. The proposal was warmly welcomed by ESSI. It was suggested that at one or more representative(s) from COSCAP-NA member States to attend the ESSI meetings

• 6.2.3 COSCAP-NA to request invitation from ESSI


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6.7 Presentation: ECCAIRS

Jarmo Korhonen (AIG Section ICAO) provided presentation on ECCAIRS

ECCAIRS is available at no cost and is fully compatible with the ICAO ADREP system

Recommendation:

• 6.7.1 Member States requested to determine whether there is a need to have an ECCAIRS Workshop in the North Asia Region

• 6.7.2 ICAO Regional Office was requested to coordinate the provision of the training


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33. SE-3 CFIT/AP 1.03 – Precision-Like Approach Implementation 33.7B COSCAP-NA to organize seminar/workshop on

CDFA on request

33.7D (i) NARAST focus to be on safety aspects such as elimination of the dive and drive technique in non-precision approaches through implementation of APV approaches (RNP and RNP AR approach), as well as implementation of RNAV departures and arrivals Support from NARAST to be provided with these safety aspects where APANPRIRG PBN Task Force cannot provide this support.


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33. SE-3 CFIT/AP 1.03 – Precision-Like Approach Implementation

33.7D (ii) ICAO Regional Office kindly requested to provide inputs to the PBN Task Force on the Safety Enhancements related to NARAST efforts to eliminate non-precision approaches

33.7D (iii) ICAO Regional Office requested to provide a briefing to the NARAST meeting on the developments from the PBN Task Force.


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33. SE-3 CFIT/AP 1.03 – Precision-Like Approach Implementation

33.7D (iv) At this time, member states that have yet to implement the AC COSCAP-NA 008 were kindly requested to put it on hold as a revised version would be issued shortly.


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34. SE-10 CFIT / AP 1.08 - Airline Proactive Safety Programs (FOQA & ASAP)

34.4 COSCAP-NA to review the Outputs / elements related to SE-10 and provide information to NARAST Members for the next meeting.


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13.2 SE-120 Map Shift Detection/Prevention, GPS Installation and TAWS Safety Enhancement

13.2.4 COSCAP-NA AC 019 (Draft) was issued on 10th Oct. 2007. Member States are requested to provide comments within 60 days. Then the AC will be finalized and issued.

13.2.5 An AB will also be issued to introduce the AC and to address the oversight aspects for CAAs.


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9-4 SE-49, 50, 51, 52 Runway Incursion Standard Operating Procedures - Runway Incursion Prevention 9.4.3 Ground Operations Safety Seminar with support

from FSF was conducted in March, 2008 in both Beijing and Bangkok

9.4.3A (i) Member States are requested to establish a Runway Safety Programme if they have yet to do so.

(ii) To support this effort FAA kindly offered to provide a Runway Incursion Prevention Workshop in the Asia Pacific Region (target date March 2008).


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12/6th-1 SE-165 Midair - ACAS Policies and Procedures

12/6th-1.1 COSCAP-NA Draft AC 018 was issued on 26 October 2007. Member States were kindly requested to review the draft AC by 16 January 2008 and provide comments to COSCAP-NA.

12/6th-1.2 COSCAP-NA to send a notice to Member States with regard to procurement of Safety Bulletins issued by Eurocontrol.


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12/6th-3 SE-121 Cargo - Cargo Loading Training and SOPs

12/6th-3.2 Korean Airlines to provide a presentation at the 8th NARAST Meeting on the

best practices adopted by the operator on Cargo Safety (Loading Operations and Training)


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Maintenance SEs

12/6th-16.1 The three RASTs to convene a special Maintenance RAST in concurrent with a Maintenance Safety Seminar tentatively in February 2008.

12/6th-16.3 FAA kindly offered to provide the agenda of the FAA Maintenance Seminar and offered to assist in providing speakers.


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9. Safety Management System (SMS)

Recommendations:

9.1 COSCAP-NA to continue to provide support to Member States with regard to implementation of SMS

9.2 A 3-day ICAO Workshop on States’ Safety Programme and SMS Implementation will be convened at the ICAO RO in September 2008. COSCAP-NA Member States are strongly encouraged to attend

9.3 COSCAP-NA, in coordination with COSCAP-SA and COSCAP-SEA to organize an Air Operator SMS Implementation Seminar (Best Practice Exchange) tentatively scheduled for 2008


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Date and Venue of the 8th NARAST meeting

Tentative date during the week of week of 8 September 2008

Bangkok suggested as the venue for the NARAST meeting in consideration of the travel required by the external participants


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Action of the SC8 Meeting

The Meeting is invited to review the Recommendations from the 7th NARAST Meeting and accord its approval to the proposed recommendations as appropriate

See also following presentation DP6 – Efficiency of Regional Aviation Safety Teams (RAST)


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Efficiency of Regional Aviation Safety Teams (RAST) – DP6

Safety Teams of all three COSCAP programmes in the Asia Pacific region coordinate activities closely to avoid duplication of effort

COSCAP programmes rely extensively on technical support from organizations such as ICAO, FAA, EASA, Airbus, Boeing, Bombardier, IATA and AAPA

Air operators and service providers are active participants in all RASTs

Meeting dates are coordinated between the COSCAP programmes to minimize the cost to donors and participants


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The three RASTs will convene a joint Maintenance RAST Meeting in June 2008 in Bangkok to review Maintenance Safety Enhancements


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Joint sessions are currently planned for efficiency and to reduce burden placed on the donor organizations

Formal combination of the three RAST groups would greatly reduce the burden on both COSCAP and donor resources

The resulting RAST would benefit from the support of 24 States and Administrations from the three COSCAP programmes


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In addition to a two-day meeting, a day could be dedicated to providing a seminar on important safety issues

Variation in recommendations due to sub-regional differences could be accommodated

The concept of a formally combined RAST was presented to both the COSCAP-SEA and COSCAP-SA Steering Committee Meetings


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Efficiency of Regional Aviation Safety Teams (RAST)

Action of the SC8 Meeting

The Meeting is invited to review the proposal to improve the efficiency of RAST and to recommend changes and / or approval as appropriate


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Work Programme 2008 -- DP9

Annual Work Plans: CTA must prepare pursuant to the Institutionalization Framework and Administrative Procedures Manual (IFAPM)

Steering Committee Meeting : CTA required to prepare Discussion Papers for review by the SC Meeting to support the establishment of programme priorities

NARAST Meeting : coordinated with COSCAP-SEA and COSCAP-SA a combined Maintenance RAST Meeting will be held in June 2008 along with a two-day Maintenance Seminar


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Work Programme 2008 -- DP9Technical Assistance : COSCAP-NA to provide

approximately 5 missions to each State of in-country technical assistance. In addition, other support in USOAP-related areas will be provided if resources are available

Work plan may be altered depending on specific needs of a State

States are requested to notify the CTA regarding the activities which COSCAP-NA Experts are required to attend or assist as early as possible

Work plan for 2008 to be concluded in coordination with States following SC8


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Training Report

Included previously – DP2

Proposed Training

Attempts made to conduct training courses in more than one State subject to availability of resources and support from the funding agencies

Alternate locations will be selected taking into account the number of personnel to benefit

States may request training in areas which are not mentioned in the Work Plan


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Training Planned or Proposed

Constant Descent Final Approach Workshop (CAAC – China Eastern) May 26 – 30, 2008 (Shanghai)

North Asia Regional Aviation Safety Team (NARAST) September 8 – 12 (Bangkok)

Personnel Licensing Procedures Course (requested by two States)

Runway Safety Seminar


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Training Planned or Proposed

Air Operator SMS Implementation Seminar

Foreign Air Operator Surveillance Course

Fatigue Management

ECCAIRs Training


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Action of the Meeting

Review the Work Programme

Make decisions on the priorities for 2008


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ICAO Language Requirements -- DP7

To update the Steering Committee Meeting on the latest developments concerning ICAO language requirements

36th Session of the ICAO Assembly reaffirmed the applicability date of 5 March 2008

Resolution A36-11 urges States that could not comply with the language proficiency requirements by 5 March 2008 to post their language proficiency implementation plans


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The implementation plan requirements include the following components:

Regulatory framework to support the implementation of the requirements

Estimate of national level of implementation

Language proficiency training programmes

Language proficiency assessment plan for licensing purposes

Interim measures to mitigate risks associate with the level of compliance and the implementation plan


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Recommendation4.1Member States to note the action arising from the Assembly Resolution,

in particular the requirement to develop and post implementation plans

4.2Member States who did not meet the Language Proficiency Requirements by 5 March 2008 are strongly encouraged to remain focused on completing their Implementation Plans and to transmit their plans as soon as possible to ICAO

4.3Member States who did meet the Language Proficiency Requirements are requested to provide information and support on best practices to support other members

4.4Member States to continue to utilize COSCAP-NA Steering Committee Meeting as a forum for the exchange of information that can assist State’s efforts with the implementation of ICAO SARPs related to language proficiency


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Funding and Budget -- DP8

Objective

To present an update of the funding received by COSCAP-NA

Member States to review the budget to amend as required and approve


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Contributions:

Funding by States

Funding by Donors

Funding in Kind by States

Funding in Kind by Donors


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Funding by States – Since Last SC Meeting

P.R China 99,980

DPRK 63.980

Mongolia 57,980

ROK1

45,000

TOTAL 266,940

Note 1: State-specific activities


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Funding by States -- Total

P.R China 499,903

DPRK 183,930

Mongolia 307,832

ROK 499,953

TOTAL States 1,491,618


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Funding by Donors

EC 465,499

Airbus Industries1 199,990

Boeing1 240,000

Canada (Transport Canada) 304,518

Bombardier 8,442

Assoc. of Asia Pacific Airlines (AAPA) 4,000

IFFAS1 150,000

TOTAL Donor 1,372,449

Note 1: Funds tied to specific agreements


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Funding in kind States

P.R China 214,691

DPRK 6,820

Mongolia 7,642

ROK 11,716

TOTAL in kind States 240,869


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Funding in Kind Donors

JAA 2,000

Airbus 15,000

Boeing 153,085

Canada 149,000

FAA 194,239

ENAC 70,843

Total in kind Donor 584,167


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Funding and Budget – DP8

Core programme requires approximately $300,000

Based on the funds available:

Funding CTA until June 2009

Funding for short term experts if required

Programme will continue to meet its obligations providing funding from Member States and donors is maintained


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Funding and Budget – DP8

Recommendations

4.1 Approval of the updated budget for 2008/2009

4.2 Member State(s) who have yet to make their contribution for 2008 to kindly provide

4.3 Member States to make their contribution for 2009 prior to the end of 2008

Documents

8 th Meeting of Steering Committee Beijing, China 23 to 25 April 2008