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8th Grade Washington DC TripMarch 9-12, 2016
New DC Website
http://marvinridgedc.weebly.com/
Quick Itinerary Notes Visit to all the major monuments in Washington DC.
Visit to the White House (Photo)
Visit the Holocaust Museum
Visit Arlington National Cemetery
Changing of the Guard (We will be participating in the Changing of the Guard – 4 Students)
Visit the Capitol
Visit the National Mall and all the major museums
Dinner Cruise on the Potomac River at night (Friday 3/11)
Visit Mount Vernon
DC Scavenger Hunt
In an effort to keep all students engaged in the places we are going we are going to do two things:
Pre-Trip Mini-Lessons
A scavenger hunt where they must find things and take pictures along the way (in groups)
Changes to the Trip We will leave @ 6 am on Wednesday Morning (9th) and
return around 10pm on Saturday (12th)
New Buses – Cross Country Trailways (Spartanburg, SC)
Tour of Capitol will be optional based on group
1 Dinner night will be in the hotel
Dinner
Guest Speaker
Movie/Games after
Now an optional insurance policy for cancellations
Now students will get 2 shirts (short and long sleeve) and one comfortable hoodie sweatshirt.
Spirit of Washington
Hilton Hotel Springfield
Cost of the Trip
2016 Trip
$550 Quad Occupancy
$690 (Parent Chaperone; Double Occupancy)
$950 (Parent Chaperone; Single Occupancy)
Breaks down to $137.50 Per Day for Students
Includes everything except spending money.
Tip for drivers. (Optional)
Trip Fundraisers
We will have two fundraisers for this trip.
2 Chick-Fil-A nights. October 13th and November 10th
We will have one individual fundraiser Last year we had some
students who raised over $150 directly off their trip cost.
Important Info
Students/Teacher ratio is 1:10 or less
Students will have the opportunity to select their own roommates (Them + 3 other friends)
Students will always be with those people
Student groups will then be joined with other groups while touring
Deposits and trip payments are NON-REFUNDABLE
New Optional Insurance
Each chaperone leader will have emergency info for your child when they are touring.
Optional Insurance
Through Travel Guard Travel Insurance
Phone Number (800) 826-4919
travelguard.com
Gold package ranges in price but generally around $44 per student and $62 per adult.
If you sign up in the first 2 weeks then you will be eligible for “for any reason” cancellation policy.
Hotel Info We will be staying at the Hilton in Springfield, Virginia
http://www3.hilton.com/en/hotels/virginia/hilton-springfield-SPRSHHF/index.html
(703) 971-8900
Hotel Security will be on duty beginning at 10:00pm on every floor
Boys and Girls will be on different floors
Doors will be secured and security will have direct line to trip leaders
Other Info
Traveling with Mann Travels
Cindy Oxendine is our trip contact
Tour buses are chartered through Cross Country Trailways Transportation
Drivers are limited to how many hours they can drive at one time without rest.
Students are encouraged to use their phones and take pictures. They must be responsible when using it.
Medical Concerns
We have been fortunate enough on previous trips to accommodate all medical issues.
We will have staff who are trained to deal with allergic reactions, diabetic concerns, and access to refrigerators.
Students need medical permission for us to give any medicine
Over and under-the-counter
This year the county has given us guidelines and most likely our school nurse or a school nurse will attend the trip for any medical emergencies as well as delivering medication while in the hotel.
Medical Concerns If you have a child who has a medical concern or medical
need while on the trip you must complete medication paperwork.
Your child must have a separate consent form for each medication and it must be completed by your doctor.
Make sure the medication is the same as what the doctor has written, it is in its original container, and it can be opened. Dosage must be exactly what is prescribed.
All medical forms should be completed by Friday, February 19th.
Turn all forms into the new nurse Katie Hilborn
If you have any questions specifically please call or email her [email protected].
Discipline Policy It is our goal to make this trip as educational and enjoyable as
possible. Therefore we have created a discipline policy if students have issues before the trip or during the trip.
Removal from the trip (No Trip Refund) 3 After-School Detentions
2 In-School Suspensions
1 Out-of-School Suspension
If a student gets in trouble while on the trip it will be the recommendation of the trip coordinator and assistant principal as to whether or not the student will be sent home. (No Trip Refund)
Travel expenses will be incurred by parents
If police are involved protocol is that students must be picked up by their parents in less than 8 hours.
Last Minute Reminders
Discipline/Emergency Contact form, County permission form, and deposit are all required to be in hand by October 16th
You can pay by check, cash, or CC through our website (Fee for processing)
Chick Fil A DC fundraising night on October 13th and November 10th. Staff will be there to serve drinks and refill drinks.
General fundraiser will begin in mid October and conclude November 2nd. Items will be here for Winter Break.
Shirt Design Contest
Changing of the Guard Nominees
DUE DATE IS OCTOBER 16th!