8. OFFICE OF THE CITY CIVIL REGISTRAR (OCCR) · OFFICE OF THE CITY CIVIL REGISTRAR (OCCR) ... copies of the Certificate of Marriage Affidavit of Art 34 ... No fee shall be collected

8. OFFICE OF THE CITY CIVIL REGISTRAR (OCCR) The Office of the City Civil Registrar generally takes charge of the implementation of the Civil Registration Program based on the Civil Registry Laws, Civil Code and other pertinent laws, rules and regulations issued.

Specifically, the office records, safekeeps and issues birth and death certificate, marriage license and coordinates with the National Statistics Office in conducting educational campaign for vital registration and assists in the preparation of demographic and other statistics for the City.

Location: City Health Compound, Galo-BBB Avenue, Bacolod City

Telephone Nos.: (034)435-4790

a. Issuance of Certificate Machine /Computer Generated Copy of Birth, Death and Marriage Certificate

ABOUT THE SERVICE: The city Civil Registry issues documents such as Birth, Death and Marriage Certificate may be secured at the City Civil Registrar’s Office.

WHO MAY AVAIL OF THE SERVICE:All nearest of kin of bonafide residents of Bacolod City.

REQUIREMENTS:Letter of Authority if person is not related

FEES/CHARGES:Marriage Certificate Fee ……………..P50.00Birth Certificate Fee ………………….P20.00Death Certificate Fee …………………P20.00

SCHEDULE OF SERVICE AVAILABILITY:

Monday to Friday8:00 am to 12:00 noon1:00 pm to 5:00 pm

HOW TO AVAIL OF THE SERVICE:

STEPS Time Frame Person/s In-Charge

1. Fill up the request form and submit required 5 minutes

Judy S. Ellano

document to the clerk in-charge;

Rebecca Peñas

Flordeliza Lescano

2. Pay prescribed fees at cashier’s office and get official receipts (O.R.).

5 minutesCashier

City Treasurer’s office

3. go back to the Civil Registry Office & present O.R. Get claim stub.

5 minutes Judy S. Ellano (Casual)

4. After four (4) days, return to the OCCR and present claim stub. Receive document and sign logbook

5 minutes

Ma. Theresa Caliso,Birth Cert. Section

Rebecca Peñas,Marriage Cert. Section

Flordeliza Lescano,Death Cert. Section(Casual)

b. On –time Registration of certificate of Live Birth (COLB)

ABOUT THE SERVICE: The office of the Civil Registrar ensures that the birth of a child shall be registered within thirty (30) days from the time of birth in the City/Municipality where it occurred.

IF BORN AT HOME

WHO MAY AVAIL: The parents of the child Midwife,hilot or the doctor who delivered the baby

REQUIREMENTS: None

FEES/CHARGES: No fee shall be collected for the Registration of Birth

SCHEDULE OF SERVICE AVAILABILITY:Monday to Friday, 8:00 am to 12:00 noon and 1:00 pm to 5:00 pm


STEPS Transaction Time Person In Charge

1. Proceed to the Birth Mary Joelyn I.

section and submit for an interview and provide information for the preparation of birth certificate.

10 minutes Barredo,Clerk II

Analyn Canto (Casual)

2. After 5 days, return to OCCR and receive COLB.

Signs logbook.

2 minutesMary Joelyn I.

Barredo,Clerk II

Analyn Canto (Casual)

IF BORN AT A MATERNITY CLINIC/HOSPITAL:

WHO MAY AVAIL : Attendant-at-birth or hospital liaison officer.

REQUIREMENTS:Birth Certificate prepared by the hospital, signed by the parents and the attending physician

FEES/CHARGES: None



STEPS Transaction Time Person In charge

1. Proceed to the Birth Section for registration and submit duly accomplished COLB form.

5 minutesMary Joelyn I.

Barredo,Clerk II

Analyn Canto(Casual)

2. After five (5) days, return to OCCR and receive registered COLB and sign logbook.

2 minutesEvelyn D. Legaspina, City

Civil Registrar

Emma B. Ureta,Registration Officer IV

c. On-time Registration of Death Certificate

ABOUT THE SERVICE: It shall be the responsibility of the physician who attended the deceased or the clinic where the person died to prepare the proper Death Certificate and shall order its registration in the Office of the City Civil Registrar.

DIED OUTSIDE A HOSPITAL:

WHO MAY AVAIL OF THE SERVICE: The nearest relative, spouse or person who has knowledge of the death is

responsible o report the same within forty-eight (48) hours if the deceased died without medical attendance.

Barangay officials

REQUIREMENTS:Barangay Certification on the circumstances of the death from the barangay where the deceased died. (4 copies)

FEES/CHARGES:No fee shall be collected for the registration of Death Certificate.


HOW TO AVAIL THE SERVICE:

STEPS Time Frame Person(s) In Charge

1. Proceed to the Death Certificate Section and present the Barangay Certification.

3 minutesCorazon G. Mori,

Registration Officer II

Flordeliza J. Lescano,Casual

2. Proceed to the City Health Office and present referral and documents.

20 minutesDr. Eli C. Cong,

Medico Legal Officer

Dr. Francisco Balzomo,Medical Officer IV,OIC

2. Proceed to the City Health Office and present referral and documents.

20 minutes

Dr. Eli C. Cong,Medico Legal Officer


3. Proceed to the funeral parlor and present Death Certificate prior the conduct of embalmment on the deceased, and have the embalmer sign in.

.

30 minutes Funeral parlor

4. Proceed to the City Mayor’s Office, Permits and License Division and apply for Burial Permit or Transfer of Cadaver outside of Bacolod City whichever is applicable.

30 minutes

Imelda Y. Benjamin,License Inspector II

Ardis A. Jaculina,License Officer IV

5. Submit the documents

to the Civil Registry Office for registration 10 minutes Flordeliza J. Lescano

6. Receive original copy and sign logbook

5 minutes Flordeliza J. Lescano

DIED IN THE HOSPITAL:

WHO CAN AVAIL OF THE SERVICE: · Nearest of kin- barangay officials

REQUIREMENTS:Death certificate signed by the attending physician and the informant.

FEES/CHARGES: None




1. Present death certificate and take note of instruction.

3 minutes

Corazon G. Mori,Registration Officer II

Flordeliza J. Lescano,Casual

2. Proceed to the city health office and obtain signature of the physician.

20 minutes

Dr. Eli C. Cong,Medico legal Officer


3. Proceed to funeral parlor and present the

Death Certificate prior to embalmment. Have the embalmer sign it.

30 minutes Funeral Parlor

4. Proceed to the City Mayor’s Office, Permits and License division and apply for Burial Permit or Transfer of Cadaver outside of Bacolod City whichever is applicable.

30 minutes

Imelda Y. Benjamin,License Inspector II

Ardis A. Jaculina,License Officer IV

5. Go back to OCCR & submit documents


6. Receive the registered death certificate and sign the logbook.


d. Registration of Marriage Certificate

ABOUT THE SERVICE: The Civil status of a person must be recorded in the Civil Registry. This is to ensure that important rights can be exercised and that the person can receive protection and care from the law. Such contract will have civil effects on both.

For marriage with license, submission of certificate of marriage should be

within fifteen (15) days following the solemnization of marriage. For marriage that is exempted from the license requirement, the prescribed period is thirty (30) days at the city/municipality where the marriage was solemnized.

WHO MAY AVAIL OF THE SERVICE: Solemnizing Officer or representative Contracting parties

REQUIREMENTS: Four (4) copies of the Certificate of Marriage Affidavit of Art 34 if exempt from the marriage license requirement.

NOTE: Affidavit of Art 34 is a joint affidavit of the contracting parties that they had been living together as husband and wife for more than five years without the benefit of any lawful wedlock.

If solemnized outside the church, letter request from the couple with the approval of the solemnizing officer and duly notarized by the administering officer.

FEES/CHARGES:No fee shall be collected for the registration of marriage.

SCHEDULE OF SERVICE AVAILABILITY:Monday to Friday,8:00 am to 12:00 noon and 1:00 pm to 5:00 pm


STEPS Time Frame Person (s) In Charge

1. Proceed to the Marriage Section and submit the documents to the employee in-charge.

15 minutesRosie A. Kho,

Asst. reg. Officer

Lelanie P. Manicang (Casual)

2. Come back after 2 working days, receive the registered civil registry document and sign logbook.

5 minsRosie A. Kho,

Asst. reg. Officer

Lelanie P. Manicang (Casual)

e. Registration of Foundling/ Abandoned Children

ABOUT THE SERVICE: A Foundling is a deserted or abandoned infant or a child found by another person whose parent/s, guardian/s, or relatives is/are unknown, or a child admitted in an orphanage or charitable or similar institution with unknown birth and parentage background.

Reglementary Period and place of Registration Finders/charitable institutions within thirty (30) days shall make the registration of foundlings at the Office of the Civil Registrar in the City/Municipality, where the child was found. Any report made after the thirty (30) day period shall be considered late and the concerned party shall be required to submit a sworn statement indicating the circumstances that caused the late reporting to the Civil Registrar.

REQUIREMENTS:

Affidavit of the finder stating the facts and circumstances surrounding the finding of the child.

Certification of the Barangay Captain or Police Blotter regarding the report made by the finder.

WHO MAY AVAIL OF THE SERVICE: The finder

FEES/CHARGES: Certificate of Foundling – P20.00




1. Submit documents and review foundling certificate prepared by the OCCR.

15 minutesMilagros Barcoma,Asst.

Reg. Officer

2. Proceed to the OCCR,receive the Certificate of Foundling and sign logbook.

To be released 2 days after

Milagros Barcoma,Asst. Reg. Officer

f. Issuance of Marriage License

ABOUT THE SERVICE: When applying for a marriage license, each of the contracting, parties shall file separately a sworn application for such license with the proper local Civil Registrar of the place where either one (1) or both of the contracting parties reside.

Marriage license is valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issuance and shall be deemed automatically cancelled if the contracting parties have not made use of it.

WHO MAY AVAIL OF SERVICE:1. Male and Female2. Applicants both 18 years old and above3. Applicant(s) either single, widow/widower or divorced.4. One or both applicants are residents of Bacolod City.

REQUIREMENTS: Pre-Marital Counseling Certificate Any of the following

1. COLB2. Baptismal Certificate3. Voter’s Affidavit or School Record

Death Certificate of the deceased spouse if widow or widower Court Order with Certificate of Finality if marriage is annulled Judicial decree of absolute divorce if divorced Parental consent is required if applicant is eighteen (18) years old but

below twenty-one (21) years old. Parental advice if applicant is twenty-one (21) years old but below

twenty-five (25) years old.

FOR FOREIGN APPLICANTS: Certificate of Legal Capacity to contract marriage issued by their respective

diplomatic on consular officials. Passport – machine copy where the picture and the date of arrival of the

applicants appear. Certificate of No Marriage (Cenomar) Personal appearance of both parties

FEES/CHARGES: Application and License Fee ………….. P 32.00 For Foreign Application Application fee ………………………… P100.00 Registration of Legal Instrument ………. P100.00 License Fee ……………………………… P 20.00

SCHEDULE OF SERVICE AVAILABILITY: Securing a Marriage License: 8:00am-12nn/ 1 – 5pm (Monday to Friday) Pre-marital Counseling:

Individual Couples: Monday-Friday, 8am-12nn/1 – 5pmGroup Counseling: Tuesday-Thursday, 8am – 12nn/ 1 – 5 pm



1. Proceed to Marriage Section and present the required documents.

25 minutesRose A. Kho,Asst.

Reg. OfficerLelanie P. Manicang

(Casual)

2. Fill up the application form. Parents must also sign if parental consent/advice is required.

10 minutesRosie A. Kho, Asst.

Reg. OfficerLelanie P. Manicang

(Casual)

3. Pay the required fee/sat the Cashier’s Window, PESO office and get official receipt (O.R.)

5 minutes Cashier

4. Present O.R. to clerk in-charge.

15 minutes Rose A. Kho, Asst.Reg. Officer

Lelanie P. Manicang(Casual)

5. Attend Pre-marital counseling seminar and get certificate.

1 hr. Ninfa Villanueva

6. Return after ten (10) day publication period. Receive the duly signed marriage license and sign logbook

30 minutesRosie A. Kho, Asst.

Reg. Officer

Lelanie P. Manicang(Casual)

g. Delayed Registration of Birth (both legitimate and illegitimate)

ABOUT THE SERVICE: A report of vital event beyond the reglementary period is considered delayed. Delayed registration of birth, death, marriage and court decrees must be filed at the Office of the Civil Registrar of the place where the event occurred, following the lapse of the reglementary period to register.

WHO MAY AVAIL OF THE SERVICE: Parent(s) of child. Person himself/herself and at least 18 years old. Authorized Representative. Liaison Officer of Hospitals

REQUIREMENTS:

Report/request made at least thirty (30) days after birth. Certification of “No Record” issued by Local Civil Registrar/National

Statistics Office. At least two (2) of the following documents as evidence showing the

child’s birth date, place of birth and parents, such as:

a. Baptismal certificateb. Medical Certificatec. Certificate of Confirmation/Dedicationd. School Record – Form 137e. Insurance Policyf. Others (voter’s affidavit/record, employment, Passport, SSS record, Driver’s license

If applicant was born outside Bacolod City, provide Affidavit of Delayed Registration with Corroboration of two (2) witnesses.

At least two certified photocopies documentary evidences showing the place and date of birth and name of parents.

If Born at Home – certification of hilot, midwife, nurse doctor or whoeverprovided the service attesting to the facts and circumstances of birth

If born at a Hospital or Maternity Clinic – duly accomplished birth certificate prepared by the hospital/clinic record personnel

Affidavit of two (2) disinterested persons

Additional Requirements for legitimate children: Marriage contract of parents

Additional Requirements for illegitimate children: Personal appearance of the father at City Civil Registrar’s Office & his

recent Community Tax Certificate (if the child is to be acknowledged or if the father is willing to admit paternity of the child)

Sworn statement of the mother/ or sworn statement of the father/grandmother/grandfather in lieu of the mother (if the mother is deceased or her whereabouts are unknown) and recent Community Tax Certificate.

FEES/CHARGES: Registration is free of charge

SCHEDULE OF SERVICE AVAILABILITY: Monday to Friday, 8:00 am to 12:00 noon and 1:00 pm to 5:00 pm



1. Submit the requirements.

a. If birth occurred at

Lourdes A. Cordova,Asst. Reg. Officer, Birth

Cert. Section

home, check the data typed by OCCR and signs as informant.

b. If birth occurred at hospital, liaison officer submit birth certificate.

45 minutesRosie Kho, Asst. Reg.Officer, Marriage Cert.

Section

Corazon G. Mori,Registration Officer II,

Lilibeth GaloJuliet Aguilos (Casual)

2. Prepare the Affidavit of delayed registration and take the oath with the City Civil Registrar

5 minutes Evelyn d. Legaspina,City Civil Registrar

3. Return to OCCR after the ten(10) day registered document and sign the logbook

5 minutes

Lourdes A. Cordova,Asst. Reg. Officer, Birth

Cert. Section

Rosie Kho, Asst. Reg.Officer, Marriage Cert.

Section

Corazon G. Mori,Registration Officer II,

Death Cert. Sec.

h. Delayed Registration of Marriage

ABOUT THE SERVICE: Late registration applies to marriages that have not been registered after the 30-day reglementary period.

WHO MAY AVAIL OF THE SERVICE:

Solemnizing Officer/office staff Contracting parties

REQUIREMENTS: Negative Certification from the National Statistics Office on the concerned

event (Birth, Marriage, Death) Negative Certification from the Office of the City Civil Registrar on the

concerned event (Birth, Marriage, Death) Affidavit of two (2) disinterested persons A transcription from the records of the Church/ court where the event was

solemnized The client’s original copy of the document (if available)

FEES/CHARGES: None




1. Submit all requirements to clerk-in-charge

5 minutes OCCR Clerk

2. After the 10 day posting period, return to the OCCR to claim registered marriage certificate.

3. Receive the documents and sign logbook.

5 minutes

Evelyn D. Legaspina,City Civil Registrar

Rosie Kho, Asst. Reg.Officer, Marriage Cert.

Section

i. Delayed Registration of Death

DELAYED REGISTRATION OF DEATH

ABOUT THE SERVICE: The Office of the City Civil Registrar accepts delayed registration of death.

WHO MAY AVAIL OF THE SERVICE: Nearest of Kin, hospital clinic Administrator, attendant-death, or authorized

representative of the family.

REQUIREMENTS:a) Four (4) copies of certificate of Death which must be accomplished correctly and completelyb) Affidavit for delayed registration which shall be executed by hospital/clinic administrator if the person died in the hospital/clinic or similar institution, or if the person died elsewhere, by the attendant at death.In default of the hospital/clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when he was still alive;c) The affidavit referred to in (b) shall state among other things, the name of deceased, the facts of his death, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty (30) days after death;

d) Authenticated copy of the certificate of burial, cremation or of other means of corpse disposal; ande) Approval for registration by the health officer in the box provided in the Certificate of Death.f) Negative Result.

FEES/CHARGES: No fees shall be collected for the Registration of Death



1. Proceed to the Death Section and submit all requirements.

15 minutesCorazon G. Mori


2. Go back to OCCP after the ten (10) day posting period. Receive document and sign the log book.

10 minutesFlordeliza Lescano

(Casual)

j. Registration of Legal Instruments

ABOUT THE SERVICE: This sworn statement in the form of an affidavit which affects the civil status of person. These acts are executed without an order from the court. As a general rule, all legal instruments shall be registered in the Civil Registry of the place where they were executed except the following places: Affidavit of Reappearance – where the parties to the subsequent marriage are

residing. Marriage Settlement – where the marriage was recorded Admission of Paternity, Acknowledgement, Legitimations, Voluntary

Emancipation of Minor and Parental Authorization or Ratification of Artificial Insemination – where the birth of the child was recorded

Acquisition of Citizenship Acknowledgment Legal capacity to contract marriage Repatriation Election of Philippine citizenship Partition and distribution of properties of spouses and delivery of the children’s

legitimate. All legal instruments executed abroad shall be registered in the Civil Registry Office of Manila.

WHO MAY AVAIL OF THE SERVICE:

The owner of the document Contracting Parties The authorized representatives of the parties mentioned above

REQUIREMENTS:The legal instrument to be registered

FEES/CHARGES:Registration fee – P100.00

SCHEDULE OF SERVICE AVAILABILITY:Monday to Friday,8:00 am to 12:00 noon1:00 pm to 5:00 pm



1. Present the document to the clerk in-charge.

5 minutesMilagros Barcoma, Asst.

Registration Officer

Erma Banaylo (Casual)

2. Pay prescribed fees and get official receipt (O.R.)

5 minutes Cashier

3. Present O.R. to the clerk in-charge and get the Claim Stub

25 minutes Milagros Barcoma, Asst.Registration Officer


4. Return to the OCCR on the date specified in the Claim Stub. Present the Claim Stub, receive document and sign the logbook.

5 minutes Milagros Barcoma, Asst.Registration Officer


k. Granting Legitimation Beyond 30 days After Birth

ABOUT THE SERVICE: Legitimation is a remedy in which the child, who is illegitimate, is considered legitimate by virtue of the parents not being disqualified to marry each other at the time when the child was conceived and the fact that they subsequently married each other after the child was born.

WHO MAY AVAIL OF THE SERVICE: Legitimation of children by subsequent marriage of parents shall be recorded in

the Civil Registry Office of the place where the birth was recorded. Children or as represented by their parents, conceived and born outside of

wedlock of parents who at the time of the conception of the former were not disqualified by any impediment to marry each other.

REQUIREMENTS: Certified copy of Marriage Certificate of parents Certificate of the Live Birth of the Child Affidavit of Legitimation executed by both parents Affidavit of Acknowledgement/paternity Affidavit of Two (2) Disinterested Persons Affidavit of the Mother Certificate of No Marriage (CEMOMAR) for both parents prior to the date in

their marriage certificate Any two (2) of the following:

Baptismal Growth Chart Form 137 – School Records A1 or A4 – SSS Records

FEES/CHARGES:Legitimation Fee …………………………… P 100.00Annotated Certificate of Live Birth …………….20.00

SCHEDULE OF SERVICE AVAILABILITY:Monday to Friday8:00 am to 12:00 noon1:00 pm to 5:00 pm



1. Present the required documents.

15 minutes Lourdes Cordova,Asst. Registration Officer

2. Pay the required fees at the Cashier’s Window,PESO office and get official receipt (O.R.)

10 minutes Cashier

3. Present O.R. 15 minutes Rodney Y. Bomban,Clerk II

4. Check and sign the documents

13 minutesLourdes Cordova,Asst. Reg. Officer

Emma B. Ureta,Registration Ofcr. IV

5. Take oath of delayed registration required for the Certificate of the Live Birth.

3 minutes Evelyn D. Legaspina, City Civil Registrar

6. Proceed of the OCCR after the ten (10) day posting period. Claim document and sign logbook.

10 minutesLourdes Cordova,Asst. Reg. Officer

l. Approving Petition for the Correction of Clerical & Typographical Error (CCE) & Change of First Name or Nickname (CFN) under R.A. 9048

ABOUT THE SERVICE: Republic Act No. 9048 – Authorizes the City/Municipal Civil Registrar or the Consul General to correct a clerical or typographical error in an entry and/or change of 1st name or nickname in civil register without need of a judicial order.

WHO MAY AVAIL OF SERVICE: All applicant/petitioner ages 18 years old and above. Parent(s), including brother/s and/or sister/s of applicant/petitioner with written

authorization. Attorney-in-fact for absentee applicant/petitioner Migrant Petitioners, if the record to be corrected and or changed is registered at

the local Civil Registry Office outside Bacolod City.

REQUIREMENTS:

FOR CORRECTION OF ERROR:1. Three (3) certified machine copies of the record to be changed/corrected such

as: Certificate of Live Birth (COLB)/Certificate of Marriage (COM)/Certificate of Death (COD) to be corrected.

2. Documentary Evidence, such as: Baptismal Certificate, school records Identification Cards.

3. If the entry to be corrected pertains to last names or middle names.a) Civil registry records of ascendantsb) COLB of brothers/sisters

4. Marriage contract of Parents5. Other Documentary evidences

FOR CHANGE OF FIRST NAMES (CFN)1. For change of First Name in the Certificate of Live Birth (COLB), Three (3)

certified machine copies of the record to be changed/corrected such as: Certificate of Live Birth (COLB)/Certificate of Marriage (COM)/Certificate of Death (COD) to be corrected.

2. Documentary Evidences, such as: Baptismal Certificate, school records, Identification Cards.

3. Affidavit of Justification4. NBI Clearance5. Barangay Clearance6. Police Clearance7. Affidavit of Unemployment if not employed8. If employed, Employment Clearance – No pending administrative and criminal

case on file9. Notarized petition using LCRO R.A. 9048 forms (Forms are available at OCCR

Office)

FEES/CHARGES:Filing fee for CCE……….P 1,000.00 Plus…………………….P500.00 service fee for migrant petitionersFiling fee for CFN……….P3, 000.00 Plus…………………P1, 000.00 service fee for migrant petitioners.




1. Approach the employee in charge or the civil registrar and present the erroneous entries of your civil registry documents and available requirements.

30 minutes


Arminda NavalescaRegistration Officer II

2. Submit required documents.

20 minutes


Arminda Navalesca Registration Officer II

3. Pay prescribed fees/at the Cashier’s Window, PESO office and get official receipt (O.R.)

10 minutes Cashier

4. Present O.R. to the registration officer.

35 minutes Arminda Navalesca, Registration Officer II

5.After 1 month, follow –up with OCCR to check if NSO – Manila has already returned the corrected document together with the decision to affirm or impugn the correction.

10 minutes Arminda Navalesca, Registration Officer II

m. Issuance of Endorsement of Civil Registry Record to the Office of Civil Registrar – General (OCRG)

ABOUT THE SERVICE: Generally, all City / Municipal Civil Registrars submit Civil Registry documents to the Office of the Civil Registrar – General (OCRG) through their respective National Statistic Office – NSO Provincial Office every 1st

ten (10) days of each months, copy of entries made during the preceding month for filing. There are times or instances where the National Statistic Office cannot issue requested SECPA copies (security papers) because records are not available and requested copy cannot be located in their archives or requested documents are still being processed by the Provincial office and has not been forwarded yet to NSO –Manila. Endorsement is also made if COLB is without a given name or 1st name. To facilitate the issuance of requested documents, the Civil Registrar is requested to submit a letter of endorsement to NSO – Manila thru NSO – Bacolod.

WHO MAY AVAIL OF THE SERVICE: The owner of the document The next of kin of the owner of the document Authorized representative of the owner

REQUIREMENTS: NSO – Negative Result Certified Copy of Birth, Death and Marriage

FEES/CHARGES:For Late Registration ………………………….P80.00 (back to back)Certified Copy …………………………………P20.00 SCHEDULE OF SERVICE AVAILABILITY:

Monday to Friday8:00 am to 12:00 noon1:00 pm to 5:00 pm



1. Approach the employee in charge and show your NSO – negative result or Certificate of Live Birth without a given name and request for an endorsement of your record to NSO.

2 minutesLynn Ortilla,


2. Pay the endorsement fee and the certified copy fee at the Cashier’s Window, PESO office

3. Obtain an official receipt (O.R.)

10 minutes

Lynn Ortilla,Registration Officer II

4. Present Official receipt (O.R.)

15 minutes Jocelyn Valera Casual)

5. Secure the copytogether with the letter of endorsement and sign logbook.

6. Forward the documents to NSO – Provincial office and follow up the same within one (1) month at National Statistics Office.

5 minutes

Lynn Ortilla,Registration Officer II

n. Registration of Court Decrees/Order & Issuance of Certified Copy of Annotated Documents

ABOUT THE SERVICE: Court decrees/ order concerning the status of a person must be registered in the office of the civil registrar where the court is functioning, within ten (10) days after the decree /order has become final and executable. The following are Registrable Court Decrees:

Adoption

Annulment of Marriage Legal Separation Declaration of Absolute Nullity of Marriage Court decision to correct or change entries in civil registry documents Presumptive Death Court decision recognizing or acknowledging natural children or impugned

or denying such recognition or acknowledgement. WHO MAY AVAIL OF THE SERVICE: Owner/s of legal documents. Clerk of court including liaison officer of the court. Authorized representative/s of legal document owner/s.

REQUIREMENTS: Original/certified Photocopy of the Court Order Certificate of Finality Certification of Court registration issued by the concerned CCR/MCR where the

court decree was issued.

FEES/CHARGES:Registration fee of Judicial Decree ………………………………….P 200.00For late Registration …………………………………………………P100.00Certified copy of the Court Order ……………………………………P 10.00Certified copy of Annotated Document ……………………………...P 20.00

SCHEDULE OF SERVICE AVAILABILITY:Monday to Friday8:00 am to 12:00 noon1:00 pm to 5:00 pm



1. Submit to the office of the Civil Registry the decree/order within (10) days after it has become final and executory.

10 minutes Milagros Barcoma,Asst. Registration Officer

2. Pay prescribed fees.5 minutes Revenue Collection

OfficerCTO

3. Present official receipt (OR) to the clerk in- 5 minutes Clerk in-charge

charge and receive claim stub.

4.Return on the date specified in the claim stub to claim documents and sign logbook.

10 minutesMilagros Barcoma,Asst. Registration

Officer