7.H Centennial Birthday Party Parade 8-04-15

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CITY OF CARMEL-BY-THE-SEA

Council Report

August 4, 2015

To: Honorable Mayor, Members of the City Council,Douglas J. Schmitz, City Administrator

From: Janet Bombard, Library and Community Activities Director

Subject: Consideration of a resolution authorizing street closures in conjunction

with the Carmel-by-the-Sea 2016 Centennial Birthday Party Parade on

Saturday, October 29, 2016

RECOMMENDATION(S):

Approve the resolution authorizing street closures in conjunction with the Carmel-by-the-Sea2016 Centennial Birthday Party Parade on Saturday, October 29, 2016.

EXECUTIVE SUMMARY: The 2016 Centennial Committee has determined the route for the2016 Centennial Birthday Party parade. The proposed route will require closing certainstreets (listed below), requiring City Council authorization.

ANALYSIS/DISCUSSION:The proposed 2016 Centennial Birthday Party Parade route differs from the customarycourse of the City Birthday Party parade. The parade planners expect the new route toeliminate potential problems with congestion at Ocean and San Carlos, which has been

experienced in the past.

The customary parade route stages on San Carlos between 8th and 10

th, proceeds north on

San Carlos, turns east on Ocean Avenue, makes a U-turn at Mission and proceeds west onOcean Avenue. Another U-turn is made at Monte Verde Street, the parade then proceedseast on Ocean Avenue to San Carlos, turns south on San Carlos and disbands at SunsetCenter.

The 2016 Centennial Birthday Party parade, which is expected to feature four large floats, willstage on the west side of Junipero Avenue between 2nd and 6th Avenues. It will begin at 6th

Avenue, turn west on Ocean Avenue, make a U-turn on Monte Verde Street, and proceed

east on Ocean Avenue to San Carlos Street, where it will turn south. The parade will end onSan Carlos Street at 10th Avenue. The parade floats will then be parked on San CarlosStreet, where they can be viewed by event attendees.

Small, collapsible bleachers will be placed throughout the parade viewing area (see Attachment A).

The following streets will be closed to facilitate the parade:

Council Meeting Date: 08/04/2015 Agenda Item: 7.H

Page 1



• West side of Junipero between

2nd

Avenue and Ocean Avenue

• Westbound Ocean Avenue between Junipero Avenue and Monte Verde Street

• Monte Verde Street at Ocean Avenue

• Eastbound Ocean Avenue between Monte Verde Street and San Carlos Street

•

San

Carlos Street between Ocean Avenue and

1 th

Avenue

The proposed parade route has been reviewed by Carmel-by-the-Sea Police Commander

Paul Tomasi and Officer Steve Rana who do not anticipate any problems with the route.

Monterey Fire Chief Gaudenz Panholzer reviewed the route as well and concurs with the

assessment made

by

the Carmel-by-the-Sea Police Department. MST will be notified of the

street closures.

FISCAL IMPACT:

To be determined

PREVIOUS COUNCIL ACTION DECISION HISTORY:

None.

ATTACHMENTS:

Attachment A: Letter from the Carmel-by-the-Sea Centennial Committee regarding street

closures for the Centennial Parade

Attachment B: Map of the proposed parade route

Attachment C: Draft resolution approving the proposed parade route and street closures

Budgeted: Yes

APPROVED:

Funding Source: Funds have been

allocated to the

2 16

Centennial

celebration in the Fiscal Year 2 15 /16

budget

Date:

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Council Meeting Date: 08/04/2015

Agenda Item:

7 I.f

Page 2



Council Meeting Date: 08/04/2015

Agenda Item: 7.HPage 3

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Ht -\ E N T

A

Carmel-by .the-Sea

entennial ommittee

July

24

, 2015

To: Mayor Burnett, Councilpersons Talmage, Beach , Theis, Dallas

City Administrator Schmitz

Fm : Centennial Committee (Barbara Livingston , Sue McCloud , Merv Sutton) , Tom Brocato

Cc: Steve Rana

Subject: Street Closures for the Centennial Parade (Amended)

Following the Committee s meeting with the Mayor, Vice Mayor and City Administrator

on

June

25

1

h

and

subsequent meetings with Steve Rana of the Police Department, we have established a route for the

Centennial Parade scheduled for Saturday , October 29, 2016.

This route is virtually the same as past parades with one exception in that it will

be

staged

on

the west

side of Junipero north of Ocean Avenue to about

2nd

. It will then start by coming west

on

the north side of

Ocean Ave and proceed to Monte Verde where it will make a U-turn back up the south side of Ocean to

San Carlos. There it will turn right and proceed to Oth street to allow passengers to disembark at Sunset.

This route will avoid a back-up at Ocean and San Carlos (as we have had in the past) when the parade

had been started coming north from Sunset.

Prior to the beginning of the Centennial Parade, we will have bleachers for viewers located at the

crosswalks of Mission/Ocean (north side only) , San Carlos/Ocean (north side), Dolores/Ocean (both north

and south sides

,

Lincoln/Ocean (both north and south sides) and across the south side of Ocean at San

Carlos. The two San Carlos locations will also serve as VIP viewing areas.

We believe this

is

the most efficient way for the majority of viewers to see the Parade, and will also

reduce Parade staging issues that might arise

by

beginning the parade at one location and ending at

another.

The staff from the Carmel

PD

does not foresee any traffic related issues and supports this plan.

PO. Box

CC

• Carmel-by-the-Sea,

CA

93921 • (

83

1) 250-1214 • Email: [email protected] •

www

.carmelcentennial.com



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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RESOLUTION NO. 2015-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING STREET CLOSURES IN CONJUNCTION WITH THE CARMEL-BY-THE-SEA

2016 CENTENNIAL CITY BIRTHDAY PARTY PARADE ON SATURDAY, OCTOBER 29, 2016

WHEREAS, the 2016 Centennial Committee has determined the route for the 2016Centennial Birthday Party parade; and

WHEREAS, the proposed route will require closing certain streets, requiring City Councilauthorization; and

WHEREAS, it has been determined by the Carmel-by-the-Sea Police Department andthe Monterey Fire Department that the parade will operate safely and effectively using theproposed route.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OFCARMEL-BY-THE-SEA DOES:

Authorize closure of the following streets in conjunction with the Carmel-by-the-Sea2016 Centennial City Birthday Party Parade on Saturday, October 29, 2016:

1. West side of Junipero between 2nd Avenue and Ocean Avenue2. Westbound Ocean Avenue between Junipero Avenue and Monte Verde Street3. Monte Verde Street at Ocean Avenue4. Eastbound Ocean Avenue between Monte Verde Street and San Carlos Street5. San Carlos Street between Ocean Avenue and 10th Avenue

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of August, 2015, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS

SIGNED: ATTEST:

_______________________Jason Burnett, Mayor Lee Price, MMC

Interim City Clerk

ATTACHMENT - C

Council Meeting Date: 08/04/2015 Agenda Item: 7.H

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7.H Centennial Birthday Party Parade 8-04-15