Prepared by Rebecca Gray, Spring 2017
77th – 78th Model Congress Transition Book
Table of Contents Section 1: Staff Guide I. Recruiting a Staff 2
II. Scheduling/Planning Training 5 III. Preparing Staff Materials 7
IV. Scheduling Staff Roles for the Conference 8
Section 2: Conference Planning Guide I. Pre-Conference Deadlines
and Communicating with Schools 10 II. Opening and Facilitating
Registration 23 III. Booking a Keynote 33 IV. Scheduling the
Conference 35 V. Formatting Legislation 38 VI. Assigning Committees
40 VII. Preparing Folders 43 VIII. Ordering Materials and Supplies
44 IX. Awards Banquet 47 X. Budgeting 48
Miscellaneous Reminders 57
Section 1: Staff Guide I. Recruiting
a Staff II. Scheduling/Planning Training III.
Preparing Staff Materials IV. Scheduling Staff
Roles for the Conference
1
1
I. Recruiting a Staff
In previous years, 30 students has been the perfect amount because
it is likely that 3 or 4 will end up not coming back to campus. The
breakdown of the staff is listed below:
Role Number Board Members 4 Committee Staff – 2/room for 3 rooms,
3/room for 3 rooms 14 Runners 6 Additional Staff (Observer Session)
4 Total: 28
For House/Senate Day, you also need to plan for the following: •
Chair (2) • Clerk (2) • Parliamentarian (2) • Timekeeper (2) •
Observer Session (2-4)
Always have staff apply to be staff members!* This makes it more
fair if you plan to limit the amount of staff roles that you will
have and it also makes sure that you have everyone’s up-to- date
contact information before the conference. It also allows you to
collect information and keep track of how much more recruiting you
must do. I always make a group chat because people check their
phones more often than their emails.
*See example staff application on next page.
Recruiting Resources: • Career Services: J Marshall in career
services may know students with an interest in
public policy who are looking to boost their resume. In the past,
he has forwarded information I have sent him to students who may be
interested and posted about it in the Career Center.
• Professor Walsh: She may know students that are interested in
being involved who actively participate in and do well in
classes.
• Faculty Judges: Check in with other judges to see if they know
any students who might be interested.
• Weekly Buzz: In the fall semester when Model Congress recruitment
is I full-swing, I have asked for an announcement with its own box
to be included in the Weekly Buzz. This email goes out to all
undergrads and can reach people you may now know.
2
2
Model Congress Staff Application Please fill out the form below to
secure a spot on the 77th Model Congress Staff. Reach out to
[email protected] with any issues!
First Last
AIC Email *
Phone Number You will be added to our staff Groupme. *
Anticipated Date of Graduation (from Undergraduate program) *
Major: *
Why do you want to join the Model Congress staff? *
What do you hope to gain from the Model Congress staff experience?
*
3
3
rebeccagray
Helpful to verify with Res-Life who needs winter break
housing.
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Helpful to get an idea of why someone is joining.
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Please list anything we should know about you as a student at AIC
(involvement in orgs, leadership, awards, academic societies,
athletics, etc.). This will be used to write your biography for the
Model Congress Program. *
Please list any dietary needs or restrictions we should be aware
of. All training meals are provided and catered and we don't want
anyone to go hungry! *
Is there anything else you'd like us to know?
I agree to the above.
I do not agree to the above.
By checking yes below, I agree to be present for the entirety and
training and the conference to take place Monday, January 2, 2017 -
Saturday, January 7, 2017. I understand that if I miss any portion
of the required training or the conference without prior approval,
I may be dismissed from the team. *
4
4
rebeccagray
Text Box
I have found that when you ask members to write their own
biographies, some will write ESSAYS that are just not necessary so
I would write them to help with length.
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Text Box
This is mostly important for when people start showing up late or
skipping sessions. It is completely unacceptable and by having them
agree beforehand it helps facilitate a conversation.
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II. Scheduling/Planning Training The training schedule changes
every year depending on how many new staff members and returning
staff members there are. Training Objectives:
• Become as familiar with procedural manual as possible. • Give
each staff member the opportunity to try each role. • Get an idea
of who will perform strongly in each role. • Bond as a staff and
get to know each other!!! • Become familiar with legislation
students have written.
2017 Model Congress Training Schedule:
Monday, January 2, 2017 1:00 PM Training Begins – Meet in Stinger
Pub 5:00 PM Salad and Spaghetti Dinner 6:00 PM Training Resumes
8:00 PM Released for the Night
*Meals Provided: Dinner
Tuesday, January 3, 2017 8:30 AM Dunkin Breakfast – Meet in the
Stinger 9:00 AM Training Begins
12:00 PM Lunch – Hot Table 1:00 PM Training Resumes 5:00 PM Roast
Chicken Dinner
*Meals Provided: Breakfast, Lunch, Dinner
Wednesday, January 4, 2017 8:30 AM Panera Bagels Breakfast – Meet
in the Stinger 9:00 AM Training
12:00 PM Lunch – Soup, Salad, Breadsticks 1:00 PM Resume Training
5:00 PM Dinner – Wings Over
*Meals Provided: Breakfast, Lunch, Dinner
Thursday, January 5, 2017 10:00 AM Catered Brunch 11:00 AM Training
Begins – Final Prep/Q&A
2:00 PM Time to Pack / Prepare 4:00 PM Conference Begins – Meet in
the Learning Commons
*Meals Provided: Brunch, Dinner, Late Night Snack
5
5
Training Meals: Because Chartwells is not fully staffed during
break, they allow us to go off-campus for training meals. This
saves money and tastes better! I’ve listed some catering friendly
local restaurants that we have ordered from in the past that work
well. Obviously, this is not an exhaustive list but just something
to go off of! Breakfast:
• Dunkin Donuts: There is no need to call ahead here but you’ll
want to get there with about 20 minutes to allow them to gather u
your order for you because they get overwhelmed with large
orders.
• Panera Bread: Order ahead at the Panera website. You can use the
school credit card and customize everything online and select the
time you want to pick it up.
• Big Y/Stop and Shop: You can go a few days in advance and
purchase juice boxes, muffins, bagels, and fruits. You can easily
store this stuff in Student Engagement and pull it out when you
need it.
Lunch/Dinner:
• Olive Garden: You can order online a few hours in advance and
they are awesome with being on time! However, they always forget
the breadsticks and then staff members get sad because it is such a
tragedy. Never leave without the breadsticks!
• Hot Table: You can order online a few hours in advance. Everyone
like being able to customize their panini.
• Red Rose, Tony’s, Siano’s: Party Pizzas can be ordered about an
hour advance. • Wings Over: Call to order and it will usually be
ready in less than 45 minutes. Wings
Over is not vegetarian friendly unless all they want is celery and
french fries. • Bertucci’s: They have great pasta catering if
you’re looking to do a Spaghetti dinner.
Order a day in advance online. • D’Angelo’s: Everyone can order
their own sandwich or rice bowl. Type up a list of orders
and bring it to them a day in advance. • Boston Market: This is my
favorite to do on the first day of training because they
deliver
and it is so easy on the most stressful day! Order online a day in
advance. • Panera Bread: Just as easy as breakfast, order online
and everyone can get their custom
meals. If you give a day’s notice, they will also deliver.
6
6
III. Preparing Staff Materials For training, make sure that each
staff member has the following:
• Updated Procedural Manual • Legislative Packet • Clerk Synopsis
Forms • Amendment Sheets • Placard • Chair Cheat Sheets • Extra
Paper • Pens • Highlighters • Sticky notes
For the conference, make sure that each committee room, House, and
Senate have the following:
• Extra procedural manuals • Amendment sheets • Clerk Synopsis
forms • Extra chair cheat sheets • Timer • Scrap paper • Pens •
Placard holder for podium
7
7
IV. Scheduling Staff Roles
For scheduling that staff for the conference, I find it easiest to
make a spreadsheet with all of the roles that need to be
filled.
It’s also important to determine roles by order of which one is
more difficult to fill:
1. Chair 2. Clerk 3. Timekeeper 4. Co-Chair 5. Parliamentarian 6.
Runner
The spreadsheet that I used for committee is pictured below:
8
8
Section 2: Conference Planning
Guide I. Pre-Conference Deadlines
and Communicating with Schools
II. Opening and Facilitating
Registration (Invoice, Master Roster,
Wufoo Forms) III. Booking a Keynote
Address IV. Scheduling the
Conference V. Formatting the
Legislation VI. Assigning Committees
VII. Preparing the Folders VIII.
Ordering Materials and Supplies IX.
Awards Banquet X. Budgeting
9
9
I. Pre-Conference Deadlines and Communicating With Schools
The 77th Model Congress was not the best with communication. This
year, because you’ll have much of your fees and dates figured out
ahead of time, you can begin to communicate with advisors earlier.
When you communicate with advisors earlier, it gives them the
opportunity to refer additional schools and makes everything run
much more smoothly.
Below is some suggested deadlines to set for schools as well as
dates to send communication to advisors. It is best to send emails
on a Monday or Tuesday because they will have the entire week to
read and think about it and it will prevent them from reading it on
a Friday and pushing it off over the weekend (and then forgetting
about it)!
September Monday, September 4, 2017:
Send out email to advisors announcing registration fees and when
registration will open. Also, update website with prices and
dates.
Monday, September 18, 2017 – Open Registration: Open early-bird
registration and send email announcement.
October Tuesday, October 10, 2017:
Send email announcement reminding advisors that early-bird
registration closes October 27.
Monday, October 23, 2017: Send email announcement reminding
advisors that early-bird registration closes this Friday.
Friday, October 27, 2017 – Close Early-Bird Registration: Send
email announcement reminding advisors that early-bird registration
closes today.
November Monday, November 6, 2017:
Send individual email reminders to each school who was registered
for the prior year but has not yet registered. Follow up a week
later with phone calls to the school to check and see if there has
been a change of advisor or if the school is not planning on
sending a team.
Monday, November 20, 2017: Send reminder emails to all registered
schools that legislation is due December 1.
December Friday, December 1, 2017 – Legislation Due: Send final
email reminder asking for legislation submissions.
The following week, reach out to individual schools that are still
missing legislation. It might be helpful to make a checklist of
what schools have and have not submitted.
Monday, December 11, 2017:
10
10
Send reminder email that rosters and payments are due on Friday and
inform that you are diligently working on preparing the legislative
packet to be posted online before winter break begins.
Friday, December 15, 2017 – Rosters and Payments Due: A reminder
email will likely be necessary. Monday, December 18, 2017 – Post
Legislation:
Hopefully at this point, you’ll be ready to post the legislative
packet! If not, no worries. Sometimes schools can be insanely late
and that’s why we don’t advertise a specific date that the packet
will be available. Once it is ready, post it online and email an
announcement.
Sample Emails: I’ve included some announcements and communication
that I have sent to advisors on the following pages. Ignore the
dates sent, remember that I told you that communication and dates
were my weakness last year! Nonetheless, I’ve included them in case
they can be of any help at all.
11
11
From: Model Congress Cc: O"Shaughnessy, Brian; Scagliarini,
Patricia; McQuade, Collin; Gray, Rebecca Bcc: Keith Ireland; Cheryl
Relihan; Lynn Leone; Pearson, Mark; Harriganmj; Masters,
Andrew;
[email protected]; KERI PITCHER; McLaughlin, Charlotte;
Aimee Brown; Liz LeBrun; Dean Berry;
[email protected]; Gina
Markowski
Subject: 77th Annual Model Congress Date: Wednesday, September 28,
2016 1:51:43 PM
Good afternoon Model Congress Advisors,
It is that time of year again; preparation for the 77th Annual
Model Congress is underway and we are excited to announce and open
registration!
This year’s conference will begin on Thursday, January 5th and will
end with the annual awards
banquet on Saturday, January 7th.
We also have a couple of exciting changes to announce. For the
first time in nearly 20 years, the entirety of the conference and
conference events will take place on our campus. Hotel
accommodations will still be available at the Sheraton Monarch
Place Hotel. For delegates, observers, and advisors who will be
staying at the Sheraton, you will be able to pick up your room keys
directly from the hotel reception. Additionally, to improve the
shuttle transportation to main campus, we have gone up from a 24
passenger bus to a 46 passenger bus.
Registration Fees for the 77th Model Congress will be as
follows:
Delegate/Observer Registration Fee: $135/ student ($110/ Early Bird
Rate)
Includes Conference Materials, Lunch on Friday and Saturday,
Delegate Social, and Awards Banquet Dinner
Advisor Registration Fee: $95/ advisor ($80 Early Bird Rate)
Includes Conference Materials, Lunch on Friday and Saturday,
Advisor Social, and Awards Banquet Dinner
Costs for expanded meal service, and hotel accommodations may be
found on the registration form. Registration is open now and can be
completed using this
link:https://aicengagement.wufoo.com/forms/77th-model-congress-registration/
Early Bird Registration is available from now until October
28th.
Please keep in mind the following additional options
available:
Hotel Fee: $270/room for 2 nights. Each room can accommodate up to
4 people.
Also, please keep in mind the following important dates:
December 2 – Legislation Due
December 16 – Delegation Rosters Due and Payments Due
We hope your students are as excited as we are for Model Congress
to begin! As always, please reach out if you have any
questions.
Many thanks,
13
13
From: Model Congress Cc: O"Shaughnessy, Brian; Scagliarini,
Patricia; McQuade, Collin Bcc: Keith Ireland; Cheryl Relihan; Lynn
Leone; Pearson, Mark; Harriganmj; Masters, Andrew;
[email protected]; KERI PITCHER; McLaughlin, Charlotte;
Aimee Brown; Liz LeBrun; Dean Berry;
[email protected]; Gina
Markowski
Subject: Exciting Model Congress News Date: Thursday, October 20,
2016 4:14:18 PM
Good Afternoon Model Congress Advisors,
I am so excited to announce that we have just launched our new
website! This will be your go to resource for registration,
legislation, agendas, pictures, and everything else Model
Congress.
We have designed special sections of the website geared towards
both Advisors and Delegates. Under Delegate resources, students can
access the procedural manual, legislation examples, the legislation
packet (when it is released), and requirements for legislation
submission. We are working on expanding this section to include
more resources on preparing specifically for the debate aspect of
Model Congress. Under Advisor resources, you can view the
procedural manual and request a school visit. We are working on
including more specific information on judging methods here as
well.
All registration links can be found under
Attendance&Registration as well as information about deadlines
and fees.
Please take a few minutes to explore our new online headquarters
and remember that, as always, we can still be reached by emailing
[email protected].
The link to view the website is: www.aicmodelcongress.org
Also, as another reminder, registration is open! We will be
accepting early bird registration until next Friday, October
28th.
Best regards,
[email protected]; KERI PITCHER; McLaughlin, Charlotte;
Aimee Brown; Liz LeBrun; Dean Berry;
[email protected]; Gina
Markowski
Subject: Reminder: Early Bird Registration Ends Soon! Date: Monday,
October 24, 2016 8:31:12 AM
Good morning advisors,
We are just about 10 weeks away from the 77th annual Model Congress
and we are busier than ever making all of the arrangements for this
year’s conference. The deadline for Early Bird registration pricing
is this Friday, October 28, 2016. For any schools who have not
registered yet, make sure you take advantage of that
discount!
Also, as a reminder, all information for registration can be found
on our new website! http://www.aicmodelcongress.org
Please reach out with any questions you might have on participating
in this year’s conference.
Best regards,
image001.png
Good evening Aimee, Thank you so much for completing the early bird
registration for Pioneer Valley. We are excited you will be
returning and I have attached your invoice. As always, please let
me know if I can help out in anyway while your students prepare and
do not hesitate to reach out with any questions. Many thanks,
Rebecca Gray General Chairperson
77th Model Congress Joint-Session American International College
http://www.aicmodelcongress.org/
INVOICE 201707 10.28.2016
BILL TO Pioneer Valley Regional School
97 F Sumner Turner Road Northfield, MA 01360
Attn: Aimee Brown
[email protected] 413.325.7209
12 Delegate Registration Fee (Early Bird) $110 $1,320
0 Observer Registration Fee (Early Bird) $110 -
1 Advisor Registration Fee (Early Bird) $80 $80
4 Sheraton Hotel Room Reservation $270 $1,080
0 Thursday Night Dinner $10 -
13 Meal Plan (Breakfast Friday/Saturday, Dinner Friday)
$35 $455
SUBTOTAL $2,935
Thank you for registering! Payment is due by December 16,
2016.
From: Model Congress Bcc: Masters, Andrew; Dean Berry; Liz LeBrun;
[email protected]; Chris Crawford; Aimee
Brown; Keith Ireland;
[email protected]; Pearson, Mark; KERI
PITCHER; Lynn Leone; KERI PITCHER;
[email protected];
[email protected]
Subject: Model Congress Updates / Announcements Date: Sunday,
December 11, 2016 9:58:15 PM Attachments: T-ShirtOrder.pdf
Hello Advisors,
I hope you are all enjoying preparing for our 77th Annual Model
Congress in just a few short weeks! We have begun to work through
the legislation you all submitted last week and have begun
organizing the legislative packet. As a reminder, if you have not
yet submitted your legislation, please do so as soon as
possible!
As we get closer to the conference, please remember that our
website, AICmodelcongress.org, is the best resource for
announcements and other information. We will be releasing a
detailed conference schedule shortly!
Additionally, we have opened up preorders for our first ever
conference T-Shirt! Please pass the attached information along to
your students on how to pre-order a T-Shirt if they wish to do so.
We will have a limited amount available at the conference so we
strongly suggest pre- ordering before Friday, December 16 at 4:00
PM.
As always, please let me know if you have questions preparing for
the conference.
All the best,
77th Session T-Shirt Pre-Order $15 at AICTickets.com
AICModelCongress.org
[email protected]
From: Model Congress Bcc: Keith Ireland; Cheryl Relihan; Lynn
Leone; Pearson, Mark; Harriganmj; Masters, Andrew;
[email protected]; KERI PITCHER; McLaughlin, Charlotte;
Aimee Brown; Liz LeBrun; Dean Berry;
[email protected]; Gina
Markowski; Scott, Matthew; O"Shaughnessy, Brian
Subject: Reminder: Submit your legislation this week! Date: Monday,
November 28, 2016 4:21:49 PM
Good afternoon advisors,
I am reaching out to remind you all that the legislation is due to
be submitted this Friday, December 2 by the end of the day. The
legislation should be submitted here:
http://www.aicmodelcongress.org/for-delegates
If your delegates have any questions as they near completion on
their legislation, we are here to help! Please feel free to send in
any and all questions or contact us through our website.
Once every school has submitted their legislation, we will be able
to post the final legislation packet online. We will also be able
to start forming the committees and we would like to post those as
soon as possible as well.
Many thanks,
KERI PITCHER; Lynn Leone;
[email protected];
[email protected] Subject: Badge Requests due
Friday! Date: Tuesday, December 13, 2016 12:01:26 AM
Greetings advisors,
This is just a friendly reminder that badge requests are due by
this Friday, December 16. Please use the form linked here to submit
the names of delegates, observers, and advisors:
https://aicengagement.wufoo.com/forms/m9e7ivp0yd5vxg/
If in your confirmation email you see any mistakes, please notify
me as soon as possible! These badges will be printed next week and
it is most important that we have the delegates names mistake free
with their assigned placard number.
This form is different than the Hotel Roster that you may have
received earlier if you have registered for hotel accommodations
and both must be filled out.
Thank you so much for your patience and all of the hard work you
put towards preparing in the months leading up to Model
Congress.
All the best,
Alexander Trzasko;
[email protected];
[email protected];
[email protected];
[email protected];
[email protected]
Subject: Conference Updates Date: Tuesday, January 03, 2017 9:34:42
AM Attachments: image001.png
Schedule.pdf Importance: High
Good morning advisors,
I am excited to announce that our keynote speaker this year will be
Congressman Richard E. Neal, an AIC Alum we are excited to welcome
back!
Additionally, I wanted to send a couple of reminders and bits of
information regarding this year’s schedule and the differences from
last year. Unlike last year, all conference events will take place
on campus. A few key points to be aware of are:
Schools staying in the Sheraton hotel should go to the Sheraton on
Thursday afternoon, check-in to their rooms, and then take the
shuttle to the AIC Campus. Hotel room keys will be available for
advisors to pick up at the check-in desk in the Sheraton Downtown
at 3:00 PM. Because registration will be in the library, there will
be space for delegations to work on reading and researching bills
as well as reviewing debate points. Model Congress staff members
will be available to review debate points with any delegate who
would like to.
I have attached the full schedule. Please let me know if you run
into any questions upon review.
Thank you so much for all of the work you do!
Best regards,
Thursday, January 5, 2017
3:00 PM Hotel Check-In Begins at the Sheraton Monarch Place Hotel
3:45 PM Shuttle Service to American International College from
Sheraton
First Sheraton Departure – 3:45 PM Last Sheraton Departure – 5:30
PM
4:00 PM Conference Registration Begins at the Shea Library at
American International College - Space available for Delegates to
work.
5:00 PM Optional Dinner – Stinger Pub – Must have Pre-Registered
6:00 PM Opening Ceremony
Informal Caucus Emergency Session
8:00 PM Shuttle Service from AIC to the Sheraton First AIC
Departure – 8:00 PM Last AIC Departure – 8:30 PM
Friday, January 6, 2017 7:15 AM Shuttle Service to AIC from the
Sheraton
First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30
AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Committee Session I in Amaron Hall See Committee
Assignments for room number.
12:00 PM Lunch in the Dining Commons Committees may go to lunch
earlier or later depending on progression of debate.
1:00 PM Committee Session II in Amaron Hall Committees will resume
one hour after breaking for lunch as announced by the Chair.
5:00 PM Dinner in the Dining Commons Meal plan required.
5:30 PM Shuttle Service to the Sheraton from AIC Resumes 8:00 PM
Delegate Social in the Stinger Pub (below the Dining Commons)
Advisor Social in the International Room in Lee Hall Refreshments
Provided
10:00 PM Final Shuttle Departs AIC for the Sheraton
77th Annual Joint-Session Schedule of Events (Continued)
Saturday, January 7, 2017 7:15 AM Shuttle Service to AIC from the
Sheraton
First Shuttle Departure – 7:15 AM Last Shuttle Departure – 8:30
AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Keynote Address in the Griswold Theatre 10:00 AM House
Session I in the West Wing
Senate Session I in the Griswold Theatre Lobby 12:00 PM Lunch in
the Dining Commons
Groups may go to lunch earlier or later depending on progression of
debate.
1:00 PM House Session II in the West Wing Senate Session II in the
Griswold Theatre Lobby
From: Model Congress Bcc: "Masters, Andrew"; "Dean Berry"; "Liz
LeBrun"; "William Phelan"; "Keith Ireland"; "Aimee Brown";
"Chris
Crawford"; "Alexander Trzasko"; "
[email protected]";
"
[email protected]"; "
[email protected]";
"
[email protected]"; "
[email protected]"
Subject: Model Congress Date: Thursday, January 05, 2017 11:43:00
AM Attachments: Committee Assignments.pdf
image001.png
Good morning advisors!
We are finishing up our preparations for the 77th annual Model
Congress set to convene tonight at 6:00 PM in the Campus Center
Auditorium on campus. I have attached for all of you the committee
assignments if your delegates would like to know which bills they
will be debating early. Please reach out to us if any issues arise
or you have any questions! Our phone number is (413) 205-2915 and
there will be someone available to answer the call all throughout
the conference. We can also be reached through email. Thank you so
much for all the work you have done! It is going to be such a great
conference! Rebecca Gray General Chairperson
77th Model Congress Joint-Session American International College
http://www.aicmodelcongress.org/
77th$Annual$Joint-Session$ Committee$Assignments$
$ Committee$on$Commerce$ Room:$Amaron$106$
MC#6,#MC#9,#MC#13,#MC#18,#MC#24# # Committee$on$Ethics$$
Room:$Amaron$114$ MC#4,#MC#12,#MC#17,#MC#25,#MC#29# #
Committee$on$Education$ Room:$Amaron$113$
MC#7,#MC#10,#MC#19,#MC#21,#MC#23,#MC#28# #
Committee$on$Public$Health$ Room:$Amaron$203$
MC,#2,#MC#8,#MC#15,#MC#22,#MC#30# # Committee$on$National$Interest$
Room:$Amaron$303$ MC#1,#MC#14,#MC#20,#MC#26,#MC#31# #
Committee$on$Elections$ Room:$Amaron$304$
MC#3,#MC#5,#MC#11,#MC#16,#MC#27# # $
School # First Last Delegation Committee
Agawam High School 1 Diana Kulmizev Agawam A
Elections Agawam High School 2 Joseph Joyal Agawam A
Elections Agawam High School 3 David Javadian
Agawam A Commerce Agawam High School 4 Brandon Poole
Agawam A Commerce Agawam High School 5 Paul Oberheim
Agawam B Ethics Agawam High School 6 Jeremy Venne
Agawam B Ethics Agawam High School 7 Zacharey Dion
Agawam B Education Agawam High School 8 Tim Goudreau
Agawam B Education Agawam High School 9 Alyssa
Gravel Agawam C Public Health
Agawam High School 10 Gwen Payne Agawam C
Public Health Agawam High School 11 Nate Humphries
Agawam C National Interest Agawam High School
12 Evan Shannon Agawam C National Interest
Chatham High School 13 Destiny Hull Chatham A
Education Chatham High School 14 Althea Brennan
Chatham A Education Chatham High School 15 Pamala
Mountain Chatham A Ethics Chatham High School 16
Gabriela Neven Chatham A Ethics Chatham High School
17 Jack McEachern Chatham B National Interest
Chatham High School 18 Katharine Schassler Chatham B
National Interest Chatham High School 19 Samuel
Kirschner Chatham B Elections Chatham High School 20
Liliana Simon Chatham B Elections
Chatham High School 21 Geetika Verma Chatham C
Public Health Chatham High School 22 Crystal Baneni
Chatham C Public Health Chatham High School 23
Joe Hunter Chatham C Commerce Chatham High School 24
Jenna Skype Chatham C Commerce
East Longmeadow High School 25 Jonathan Torcia
East Longmeadow A Elections
East Longmeadow High School 26 Micaela O'Shea
East Longmeadow A Elections
East Longmeadow High School 27 Allison Stevens
East Longmeadow A Commerce
East Longmeadow High School 28 Joey Yacavone
East Longmeadow A Commerce
East Longmeadow High School 29 Jasmine Sabadosa
East Longmeadow B Education
East Longmeadow High School 30 Ashley Allen
East Longmeadow B Education
East Longmeadow High School 31 Madison Wajda
East Longmeadow B Public Health
East Longmeadow High School 32 Tralee Noonan
East Longmeadow B Public Health
East Longmeadow High School 33 Philippos Dimitroglou
East Longmeadow C Ethics
East Longmeadow High School 34 Samuel Leone
East Longmeadow C Ethics
East Longmeadow High School 35 Madaline O'Shea
East Longmeadow C National Interest
East Longmeadow High School 36 Jess Wang
East Longmeadow C National Interest
East Windsor High School 37 Jutsin Turley
East Windsor A Elections
East Windsor High School 38 Neil Callahan
East Windsor A Elections
East Windsor High School 39 Stephanie Rodrigue
East Windsor A Elections
East Windsor High School 40 Dakota Kudra
East Windsor B National Interest
East Windsor High School 41 Deon Sanchez
East Windsor B National Interest
East Windsor High School 42 Tithi Patel
East Windsor B National Interest
East Windsor High School 43 Natalie O'Konis
East Windsor C Public Health
East Windsor High School 44 Jeffrey Rodrigue
East Windsor C Public Health
East Windsor High School 45 Kameron Keel
East Windsor C Public Health
Kingswood Regional High School 46 Brodie Deshaies
Kingswood A Education
Kingswood Regional High School 47 Grace Trites
Kingswood A Education
Kingswood Regional High School 48 Eliza Stevens
Kingswood A Commerce
Kingswood Regional High School 49 Angeline Balliro
Kingswood A Commerce
Minnechaug Regional High School 50 Anthony Soares
Minnechaug A Ethics
Minnechaug Regional High School 51 Nancy Pignatare
Minnechaug A Ethics
Minnechaug Regional High School 52 Nora Olsen
Minnechaug A Education
Minnechaug Regional High School 53 Jamison Rohan
Minnechaug A Education
Minnechaug Regional High School 54 Katie Acciardo
Minnechaug B Education
Minnechaug Regional High School 55 Cameron
McGaffigan Minnechaug B Education
Minnechaug Regional High School 56 Zach
Fernandes Minnechaug C Commerce
Minnechaug Regional High School 57 James Leone
Minnechaug C Commerce
Mohawk Trail Regional High School 58 Maximilian
Carr Mohawk A National Interest
Mohawk Trail Regional High School 59 Aidan
Sandvik Mohawk A National Interest
Mohawk Trail Regional High School 60 Violet
Rawlings Mohawk A Ethics
Mohawk Trail Regional High School 61 Lilliana
Wells Mohawk A Ethics
Pioneer Valley Regional School 62 Gabriel
LaRocque Pioneer A Ethics
Pioneer Valley Regional School 63 Ryan Waldron
Pioneer A Ethics Pioneer Valley Regional School
64 Kolby Brown Pioneer A National Interest
Pioneer Valley Regional School 65 Terrell Hicks
Pioneer A National Interest
Pioneer Valley Regional School 66 Samantha Belhumeur
Pioneer B Public Health
Pioneer Valley Regional School 67 Elizabeth Sweeney
Pioneer B Public Health
Pioneer Valley Regional School 68 Ameilia Pelletier
Pioneer B Elections
Pioneer Valley Regional School 69 Ella Potee
Pioneer B Elections Pope Francis High School 70
Connor O'Neill Pope Francis A National Interest
Pope Francis High School 71 Ashley Zecca
Pope Francis A National Interest
Pope Francis High School 72 Christopher Carey
Pope Francis A Public Health
Pope Francis High School 73 Mohammad Habboub
Pope Francis A Public Health
Pope Francis High School 74 Timothy Hurley
Pope Francis B Elections
Pope Francis High School 75 Connor Martins
Pope Francis B Elections
Pope Francis High School 76 Ethan Pilon
Pope Francis B Commerce
Pope Francis High School 77 Matthew Ciesla
Pope Francis B Commerce Poultney High School 78
Ethan Colm Poultney A Education Poultney High School
79 Christopher Cook Poultney A Education
Poultney High School 80 Gavin Wilbur Poultney A
Ethics Poultney High School 81 Codie Messer
Poultney A Ethics Poultney High School 82 Deirdre
Thacker Poultney B Commerce Poultney High School 83
Kate Harrison Poultney B Commerce
Poultney High School 84 Skyler Reyhl Poultney B
National Interest Poultney High School 85 Casey
Thornton Poultney B National Interest
Poultney High School 86 Thomasine Beayon Poultney C
Public Health Poultney High School 87 Lindsey Hewes
Poultney C Public Health Poultney High School
88 Nadia Cox Poultney C Elections
Poultney High School 89 Baylee Ickes
Poultney C Elections
SABIS International Charter School 98 Audrey Straw
SABIS A Elections
SABIS International Charter School 99 Liam Jansen
SABIS A Elections
SABIS International Charter School 100 Mariah Mauke
SABIS A National Interest
SABIS International Charter School 101 Alaya Ayala
SABIS A National Interest
SABIS International Charter School 102 Trevaughn
Smith SABIS B Ethics
SABIS International Charter School 103 Jada Ficarra
SABIS B Ethics
SABIS International Charter School 104 Rose
McCaffrey SABIS B Public Health
SABIS International Charter School 105 Nic Audette
SABIS B Public Health
SABIS International Charter School 106 Zoe Scheffler
SABIS C Commerce
SABIS International Charter School 108 Kennedy
Winslow SABIS C Commerce
SABIS International Charter School 109 Brianna
Martinez SABIS C Education
SABIS International Charter School 110 Evan Tran
SABIS C Education Southwick Regional School 111
Allison Scharman Southwick A Commerce
Southwick Regional School 112 Elizabeth Tenerowicz
Southwick A Commerce Southwick Regional School 113
Sarah Spagnolo Southwick A Ethics
Southwick Regional School 114 Chancellor Tang
Southwick A Ethics Southwick Regional School 115
Jack Davis Southwick B Education
Southwick Regional School 116 Caroline Methe
Southwick B Education Southwick Regional School 117
Maggie Drohen Southwick B Public Health
Southwick Regional School 118 Bryan Roy Southwick B
Public Health
St. Joseph Central High School 90 Olivia
Bullock St. Joseph A Commerce
St. Joseph Central High School 91 Samantha
ElSaddick St. Joseph A Commerce
St. Joseph Central High School 92 Hannah
Parrot St. Joseph A Ethics
St. Joseph Central High School 93 Dakota Brazee
St. Joseph A Ethics
St. Joseph Central High School 94 Isabelle
Lapierre St. Joseph B National Interest
St. Joseph Central High School 95 William Sohl
St. Joseph B National Interest
St. Joseph Central High School 96 Andrew Sohl
St. Joseph B Elections
St. Joseph Central High School 97 Mike
Eurquhart St. Joseph B Elections
II. Opening and Facilitating Registration Registration is when you
will collect all of the information that you need to generate
conference materials. It is important to diligently organize
information as you receive it or it will become overwhelming really
quickly.
Step 1: Create the Online Forms I used Wufoo.com to create my forms
because the school has an account but you can easily use Exchange
forms through your school email address and even google forms. The
only form I did not create on Wufoo is the Hotel Roster submission
and I will explain why below.
List of forms you will need to create: (I have included copies of
the forms I made as a helpful visual.)
1. Registration Form a. This is where schools will give you their
general contact information, how many
people are attending, whether they will stay in the hotel, etc. 2.
Badge Request Form
a. This is really just where the schools submit their rosters. I
titled it a “badge request” because the advisors and students LOVE
their name tags so much and they fill this out more quickly than
any other form because they don’t want to risk not having a name
tag.
3. Legislation Submission a. Because I receive so many emails, I
created a form for legislation submission.
That way, all of the submissions are organized in the online
program and I do not have to worry about whether or not I lost
emails.
4. Hotel Roster Submission a. For this form, I sent each school
registered for the hotel a blank excel sheet that
they could fill out. The reason I did this was so that they could
visually see how many rooms they booked and each sheet could be
unique to the school. I also did not want them to confuse it with
the Badge request and then forget to submit one of them if they
both looked too familiar.
b. The Hotel Roster might become completely irrelevant to you as
Brian had mentioned block-booking rooms and having schools
coordinate with the hotel instead of us. THIS WOULD BE SO MUCH
EASIER FOR YOU. Make sure you check with him on that and if that is
the way you go, ignore everything I said about the Hotel.
SAMPLE REGISTRATION FORMS ON THE FOLLOWING PAGES!
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Model Congress
Text Box
You can set this so that early-bird will display if the date is
early enough. It is not, regular rate will display.
Model Congress
Text Box
Model Congress
Text Box
It is good to get a secondary email because sometimes the firewalls
of high school email addresses reject our messages.
Model Congress
Text Box
If "no" is selected, the boxes to input how many students will not
show.
Model Congress
Model Congress
Text Box
I always ask them to submit this by delegation because it makes it
so much easier to divide into committees.
Model Congress
Text Box
All of the information collected on this form, will be used to
start the master roster and create name tags.
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Model Congress
Text Box
I always ask for the sponsors names again in case what is written
here conflicts with the roster/badge request. It will save you time
shuffling people around in committee assignments.
Model Congress
Text Box
I always ask for the advisor email in all forms so that a duplicate
copy of their submission will get sent to them
II. Opening and Facilitating Registration (Continued)
Step 2: Organize the Information!
As schools register and send information your way, it will need to
be organized into one of the three documents:
1. Invoices a. You will need to generate an invoice every time
someone registers for the
conference. I used a Microsoft Word invoice template and it was
super easy to just add the logo. I included a copy of it on the
next page.
2. Master Roster a. This is the entire excel spreadsheet that all
attendees are organized. You need to
list their position, school affiliation, and committee assignment.
I have included a sample in the following pages.
b. You will also use this to generate name badges using Mail Merge.
Matt is a pro at Mail merge and excel but I’ve included a cheat
sheet for that as well.
3. Hotel Master Roster a. This will really just be all of the hotel
rosters sent back to you and combined. The
hotel will need this information a couple of weeks before the
conference. b. Also, this might not even apply next year.
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INVOICE 201702 9.29.2016
BILL TO SABIS International Charter
School 160 Joan St Springfield, MA 01129
Attn: Dean Berry
[email protected] 413.478.2496
12 Delegate Registration Fee (Early Bird) $110 $1,320
6 Observer Registration Fee (Early Bird) $110 $660
2 Advisor Registration Fee (Early Bird) $80 $160
7 Sheraton Hotel Room Reservation $270 $1,890
20 Thursday Night Dinner $10 $200
20 Meal Plan (Breakfast Friday/Saturday, Dinner Friday)
$35 $700
SUBTOTAL $4,930
Thank you for registering! Payment is due by December 16,
2016.
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rebeccagray
Text Box
Include address that checks should be mailed too! I believe Patty's
mailbox is 3L. Some purchasing departments require an invoice
number to generate payment so just come up with anything for
here.
rebeccagray
Line
rebeccagray
Line
Model Congress Master Roster School Position
First Last Delegate # Delegation Bill Sponsor
Agawam High School Advisor Keith Ireland Agawam
High School Delegate Zacharey Dion 7 Agawam B
Agawam High School Delegate Tim Goudreau 8 Agawam
B Agawam High School Delegate Alyssa Gravel 9
Agawam C * Agawam High School Delegate Nate
Humphries 11 Agawam C Agawam High School Delegate
David Javadian 3 Agawam A Agawam High School
Delegate Joseph Joyal 2 Agawam A * Agawam High
School Delegate Diana Kulmizev 1 Agawam A * Agawam
High School Delegate Paul Oberheim 5 Agawam B *
Agawam High School Delegate Gwen Payne 10 Agawam
C * Agawam High School Delegate Brandon Poole 4
Agawam A Agawam High School Delegate Evan Shannon
12 Agawam C Agawam High School Delegate Jeremy
Venne 6 Agawam B * American International College
Chairperson Rebecca Gray American International College
Staff Cameron Akers American International College
Staff Bianca Aridou American International College
Staff Hannah Belanger American International
College Staff Antwan Bluster American International
College Staff Brittany Chalmers American International
College Staff Alexander Clark American
International College Staff Bridget Grim American
International College Staff Kristen Joseph American
International College Staff Jenny Labossiere American
International College Staff Haley Lassiter American
International College Staff Brian LaValley American
International College Staff Justin Leaphart American
International College Staff Kevin Leblanc
American International College Staff William Lewis
American International College Staff Olivia Magni
American International College Staff Sierra Naughton
American International College Staff Chrystal Negron
American International College Staff Sophia Oliveira
American International College Staff Jennifer Pallazola
American International College Staff Jean Paul American
International College Staff Joseph Petrone American
International College Staff Dante Raggio American
International College Staff Zacharey Rodriguez American
International College Staff Malik Webb American
International College Staff Olivia Webster Chatham
High School Advisor Peter Cook Chatham High
School Advisor Mark Pearson Chatham High School
Advisor Kristen Pearson Chatham High School Delegate
Crystal Baneni 22 Chatham C * Chatham High School
Delegate Althea Brennan 14 Chatham A * Chatham High
School Delegate Destiny Hull 13 Chatham A * Chatham
High School Delegate Joe Hunter 23 Chatham C
Chatham High School Delegate Samuel Kirschner 19
Chatham B
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rebeccagray
Text Box
All of these columns will be included on name tags except for "bill
sponsor"
Chatham High School Delegate Jack McEachern 17 Chatham
B * Chatham High School Delegate Pamala Mountain
15 Chatham A Chatham High School Delegate
Gabriela Neven 16 Chatham A Chatham High School
Delegate Katharine Schassler 18 Chatham B * Chatham
High School Delegate Liliana Simon 20 Chatham B
Chatham High School Delegate Jenna Skype 24 Chatham
C Chatham High School Delegate Geetika Verma 21
Chatham C * Chatham High School Observer Coco
Carmichael Chatham High School Observer Eliza Klingler
Chatham High School Observer Madeline Powers Chatham
High School Observer Margot Schassler Chatham
High School Observer Lily Witazeck East
Longmeadow High School Advisor Michael Harrigan
East Longmeadow High School Advisor William
Phelan East Longmeadow High School Delegate
Ashley Allen 30 East Longmeadow B * East
Longmeadow High School Delegate Philippos
Dimitroglou 33 East Longmeadow C * East
Longmeadow High School Delegate Samuel Leone 34
East Longmeadow C * East Longmeadow High
School Delegate Tralee Noonan 32 East Longmeadow
B East Longmeadow High School Delegate
Micaela O'Shea 26 East Longmeadow A * East
Longmeadow High School Delegate Madaline O'Shea
35 East Longmeadow C East Longmeadow High
School Delegate Jasmine Sabadosa 29 East Longmeadow
B * East Longmeadow High School Delegate
Allison Stevens 27 East Longmeadow A East
Longmeadow High School Delegate Jonathan Torcia
25 East Longmeadow A * East Longmeadow High
School Delegate Madison Wajda 31 East Longmeadow
B East Longmeadow High School Delegate Jess
Wang 36 East Longmeadow C East Longmeadow
High School Delegate Joey Yacavone 28 East
Longmeadow A East Windsor High School
Advisor Andrew Masters East Windsor High School
Advisor Daniel Ward East Windsor High School
Delegate Neil Callahan 38 East Windsor A * East
Windsor High School Delegate Kameron Keel 45 East
Windsor C East Windsor High School
Delegate Dakota Kudra 40 East Windsor B * East
Windsor High School Delegate Natalie O'Konis 43
East Windsor C * East Windsor High
School Delegate Tithi Patel 42 East Windsor B
East Windsor High School Delegate Stephanie
Rodriguez 39 East Windsor A East Windsor
High School Delegate Jeffrey Rodriguez 44 East
Windsor C * East Windsor High School
Delegate Deon Sanchez 41 East Windsor B East
Windsor High School Delegate Jutsin Turley 37
East Windsor A * East Windsor High
School Observer Louisa Harman East Windsor High
School Observer Zaiba Khan East Windsor High
School Observer Isabella Shaupp-Ryan East Windsor
High School Observer Nate Tardif Kingswood
Regional High School Advisor Ken Joy
Kingswood Regional High School Advisor Kim
Kelliher Kingswood Regional High School Delegate
Angeline Balliro 49 Kingswood A Kingswood Regional
High School Delegate Brodie Deshaies 46 Kingswood
A * Kingswood Regional High School Delegate
Eliza Stevens 48 Kingswood A Kingswood Regional
High School Delegate Grace Trites 47 Kingswood A
* Minnechaug Regional High School Advisor Jacob
Grycel Minnechaug Regional High School Advisor
Keri Pitcher Minnechaug Regional High School
Delegate Katie Acciardo 54 Minnechaug B *
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Hotel Roster Submission Form
Spreadsheet I sent to School Advisor:
Spreadsheet Advisor Sent to Me:
First Last First Last
East Windsor Room 1
East Windsor Room 1 Justin Turley
East Windsor Room 1
East Windsor Room 1 Jeffrey Rodrigue
East Windsor Room 1
East Windsor Room 1 Deon Sanchez
East Windsor Room 1
East Windsor Room 1
East Windsor Room 2
East Windsor Room 2 Neil Callahan
East Windsor Room 2
East Windsor Room 2 Dakota Kudra
East Windsor Room 2
East Windsor Room 2 Nate Tardif
East Windsor Room 2
East Windsor Room 2
East Windsor Room 3
East Windsor Room 3 Stephanie Rodrigue
East Windsor Room 3
East Windsor Room 3 Kameron Keel
East Windsor Room 3
East Windsor Room 3 Natalie O'Konis
East Windsor Room 3
East Windsor Room 3
East Windsor Room 4
East Windsor Room 4 Zaiba Khan
East Windsor Room 4
East Windsor Room 4 Isabella ShauppRyan
East Windsor Room 4
East Windsor Room 4 Louisa Harman
East Windsor Room 4
East Windsor Room 4 Tithi Patel
East Windsor Room 5
East Windsor Room 5 Andrew Masters
East Windsor Room 5
East Windsor Room 5 Daniel Ward
East Windsor Room 5
East Windsor Room 5
East Windsor Room 5
East Windsor Room 5
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
East Windsor Room 6
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Model Congress
Text Box
The advisor for East Windsor orginially registered for 6 Hotel
Rooms so I sent them a spreadsheet with 6 rooms and room for up to
4 people in each room.
Model Congress
Text Box
In the spreadsheet they sent back to me, they realized that they
over registered for rooms and did not need 6. Because we caught
this with enough time before the conference, we were able to cancel
the extra room without being charged.
III. Booking a Keynote Address Thankfully, I never had to find a
keynote myself. There were always people on campus that had
connections to politicians and public figures and were able to help
out. On campus, Bob Cole form Marketing and Vince may have
connections to bring someone to campus. Additionally, Brian
O’Shaughnessy is really helpful in guiding the process. If it is an
off- election year, it is going to be easier to get someone to
commit earlier. On the next page, I included a sample letter that I
did mail out seeking a speaker that you can reference if it’s
helpful.
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Dear Officer Leahy,
My name is Rebecca Gray and I am writing to you on behalf of Model
Congress, a student lead organization, at American International
College in Springfield. This past January, we hosted regional high
school students to participate in a simulated congress. This
January, we are very excited to host the 75th annual Model
Congress, the longest running of its type in the country! All of
the delegates attending will experience the pressure and excitement
of a fast-paced debate as well as a one of a kind educational
opportunity. In addition, we award scholarships to several
delegates exhibiting exceptional performance.
We are looking for a a keynote speaker to address the students and
discuss concepts such as opportunities in public service, your
personal journey in politics and government, and any other topics
you believe to be relevant. I believe that you would be an
incredible asset to our program as a speaker. Some notable speakers
we have hosted in the past include then congressman Gerald Ford,
Joe Biden, John Kerry, and Richard Neal. Your participation would
be an incredible experience for the participating high school
students. Your leadership in Massachusetts serves as an example of
the importance of good, responsible leadership.
The seventy-fifth Model Congress convenes on January 8, 2015. The
keynote address is scheduled to be January 8th and the banquet
address will be on January 10th. Your involvement would provide
students with a unique educational opportunity and we would be
honored to host you as a speaker.
Thank you for being such a community influence and thank you for
your taking the time to read this letter. Please feel free to
contact me at
[email protected] or (603) 275-4917 with any
questions.
Sincerely,
Rebecca Gray General Chairperson, Model Congress 75th Annual Joint
Session American International College 1000 State Street
Springfield, MA 01109
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IV. Scheduling the Conference This is one of the easiest tasks to
accomplish, if your rooms are reserved, and setups are submitted.
Also, the best piece of advice I can give you on preparing the
conference schedule is to always schedule two observer sessions!
Advisors when you only have 1 observer session be like: Step 1:
Prepare Schedule Step 2: Reserve Rooms Step 3: Submit Setup
Requests to Moose! Proposed 2017 Schedule (Based on Advisor
feedback):
Thursday 3:00 PM Hotel Check-In Begins at the Sheraton Monarch
Place Hotel 3:45 PM Shuttle Service to American International
College from Sheraton
First Sheraton Departure – 3:45 PM Last Sheraton Departure – 5:30
PM
4:00 PM Conference Registration Begins at the Shea Library at
American International College - Space available for Delegates to
work.
5:00 PM Optional Dinner – Stinger Pub – Must have Pre-Registered
6:00 PM Opening Ceremony
Informal Caucus Emergency Session
8:00 PM Shuttle Service from AIC to the Sheraton First AIC
Departure – 8:00 PM Last AIC Departure – 8:30 PM
Friday, January 6, 2017
7:15 AM Shuttle Service to AIC from the Sheraton First Shuttle
Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Committee Session I in Amaron Hall See Committee
Assignments for room number.
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12:00 PM Lunch in the Dining Commons Committees may go to lunch
earlier or later depending on progression of debate.
1:00 PM Committee Session II in Amaron Hall Observer Session I in
Amaron Hall Committees will resume one hour after breaking for
lunch as announced by the Chair.
5:00 PM Dinner in the Dining Commons Meal plan required.
5:30 PM Shuttle Service to the Sheraton from AIC Resumes
6:00 PM Delegate Social in the Stinger Pub (below the Dining
Commons) Advisor Social in the International Room in Lee Hall
Refreshments Provided
9:30 PM Final Shuttle Departs AIC for the Sheraton
Saturday, January 7, 2017
7:15 AM Shuttle Service to AIC from the Sheraton First Shuttle
Departure – 7:15 AM Last Shuttle Departure – 8:30 AM
8:00 AM Breakfast in the Dining Commons Meal plan required.
9:00 AM Keynote Address in the Griswold Theatre
10:00 AM House Session I in the West Wing Senate Session I in the
Griswold Theatre Lobby
12:00 PM Lunch in the Dining Commons Groups may go to lunch earlier
or later depending on progression of debate.
1:00 PM House Session II in the West Wing Senate Session II in the
Griswold Theatre Lobby Observer Session II in the Stinger Pub
5:30 PM Annual Awards Banquet in the Campus Center Auditorium
Changes to Note: The only major change to note is the time of the
delegate social. We got feedback that if it was closer to the end
of the day, more students would be able to go because there is not
so much downtime between dinner. Additionally, staff members would
get to get off earlier, allowing them to go to bed earlier because
we always know that they’re concerned about getting a good night’s
sleep. List of Rooms to Reserve: All rooms can be reserved by
Patty. (:
• Amaron 103, 106, 114, 113, 203, 309, 303, 304
• Admissions Conference Room (for Judge’s reception)
• Sprague Boardroom (Judge’s reception Saturday)
• West Wing • Griswold Theatre • Griswold Lobby • Stinger Pub •
Campus Center Auditorium • Room for Training!
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Moose is going to be your best friend for set ups. I drove him nuts
sometimes during Model Congress, but he is always one of the most
supportive people on campus when you start freaking out a little.
Room Setup Reminders:
• All Amaron classrooms must be equipped with a tabletop podium. •
There must be an AIC podium in the CCA for the banquet, House,
Senate, and in the
Griswold Theatre for the Speaker. • There should be two table top
mics in the front of House and Senate as well as 1 podium
mic in each room. • Wireless mic should be set up in the Griswold.
• Wireless mic should be ready to go in the CCA. • A table needs to
be set up in the first floor hallway of Amaron for a water station.
• There will need to be about 100 chairs in House and 100 in Senate
with 200 in the CCA. • The CCA will be set up as a standard banquet
set up. • There should be 12 six foot tables in house for
delegates, 2 six foot tables for the staff,
and 2 six foot tables for the judges. The same set up will be in
Senate. • There should be one 6’ table on the stage in the CCA to
lay out the plaques.
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V. Formatting the Legislation Once all your legislation is
formatted, Adobe Acrobat Pro will be your best friend! This is the
best program to combine a bunch of files into one single PDF. You
may need to purchase a subscription. Basics:
• 1” Margins • 12 pt. Times New Roman or Calibri (pick one and stay
consistent) • Single Spaced
2 = Amended (2nd Version) P = Policy Calendar
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2. Highlight text that will
NOT have numbers.
select “continuous” and
“suppress for current
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VI. Assigning Committees Assigning the committees is the most
tedious task, in my opinion. It seems overwhelming at first, but
just take it step by step. First, start by organizing the
legislation into committees. For the past few years, I have
organized legislation by general topic and created committees that
way.
• Remember not to have more than one piece of legislation by any
one school in the same committee as a second piece of legislation
from their school.
• Remember to try and keep committees even with regards to how much
legislation is in each; five or six pieces is a good amount.
Once the legislation is organized, go through the Delegate Roster
and place the sponsors of each bill in their respective committees.
When it comes time to assign the rest of the delegates:
• If a school has twelve delegates, they should have two in each
committee, so just assign the remaining six that are unassigned to
the three open committees.
• Once all 12-delegate schools have been assigned, fill in the rest
of committees with an even number of students by switching off
which committee they are in going down the list.
A school should only have more than two delegates in a committee if
their delegation is only made of three students. In that case, keep
the third student in the same committee as the bill sponsors
because the students will get nervous if they are alone. On the
next page, you can view the assignment spreadsheet if you want to
see how I organized it.
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School # First Last Delegation Committee Agawam High
School 1 Diana Kulmizev Agawam A Elections Agawam
High School 2 Joseph Joyal Agawam A Elections
Agawam High School 3 David Javadian Agawam A
Commerce Agawam High School 4 Brandon Poole Agawam
A Commerce Agawam High School 5 Paul Oberheim
Agawam B Ethics Agawam High School 6 Jeremy Venne
Agawam B Ethics Agawam High School 7 Zacharey
Dion Agawam B Education Agawam High School 8 Tim
Goudreau Agawam B Education Agawam High School 9
Alyssa Gravel Agawam C Public Health Agawam High
School 10 Gwen Payne Agawam C Public Health
Agawam High School 11 Nate Humphries Agawam C
National Interest Agawam High School 12 Evan
Shannon Agawam C National Interest Chatham High
School 13 Destiny Hull Chatham A Education Chatham
High School 14 Althea Brennan Chatham A Education
Chatham High School 15 Pamala Mountain Chatham A
Ethics Chatham High School 16 Gabriela Neven Chatham
A Ethics Chatham High School 17 Jack McEachern
Chatham B National Interest Chatham High
School 18 Katharine Schassler Chatham B National
Interest Chatham High School 19 Samuel Kirschner
Chatham B Elections Chatham High School 20
Liliana Simon Chatham B Elections Chatham High
School 21 Geetika Verma Chatham C Public Health
Chatham High School 22 Crystal Baneni Chatham C
Public Health Chatham High School 23 Joe Hunter
Chatham C Commerce Chatham High School 24 Jenna
Skype Chatham C Commerce East Longmeadow High
School 25 Jonathan Torcia East Longmeadow A
Elections East Longmeadow High School 26 Micaela
O'Shea East Longmeadow A Elections East
Longmeadow High School 27 Allison Stevens East
Longmeadow A Commerce East Longmeadow High
School 28 Joey Yacavone East Longmeadow A
Commerce East Longmeadow High School 29 Jasmine
Sabadosa East Longmeadow B Education East
Longmeadow High School 30 Ashley Allen East
Longmeadow B Education East Longmeadow High
School 31 Madison Wajda East Longmeadow B Public
Health East Longmeadow High School 32
Tralee Noonan East Longmeadow B Public Health
East Longmeadow High School 33 Philippos
Dimitroglou East Longmeadow C Ethics East
Longmeadow High School 34 Samuel Leone East
Longmeadow C Ethics East Longmeadow High
School 35 Madaline O'Shea East Longmeadow C
National Interest East Longmeadow High
School 36 Jess Wang East Longmeadow C National
Interest East Windsor High School 37 Jutsin
Turley East Windsor A Elections East Windsor
High School 38 Neil Callahan East Windsor A
Elections East Windsor High School 39 Stephanie
Rodrigue East Windsor A Elections East Windsor
High School 40 Dakota Kudra East Windsor B
National Interest East Windsor High School
41 Deon Sanchez East Windsor B National Interest
East Windsor High School 42 Tithi Patel East
Windsor B National Interest East Windsor
High School 43 Natalie O'Konis East Windsor
C Public Health East Windsor High
School 44 Jeffrey Rodrigue East Windsor C Public
Health East Windsor High School 45 Kameron
Keel East Windsor C Public Health Kingswood
Regional High School 46 Brodie Deshaies Kingswood
A Education Kingswood Regional High School
47 Grace Trites Kingswood A Education Kingswood
Regional High School 48 Eliza Stevens Kingswood
A Commerce Kingswood Regional High School
49 Angeline Balliro Kingswood A Commerce Minnechaug
Regional High School 50 Anthony Soares Minnechaug
A Ethics Minnechaug Regional High School 51
Nancy Pignatare Minnechaug A Ethics Minnechaug Regional
High School 52 Nora Olsen Minnechaug A Education
Minnechaug Regional High School 53 Jamison Rohan
Minnechaug A Education Minnechaug Regional High
School 54 Katie Acciardo Minnechaug B Education
Minnechaug Regional High School 55 Cameron
McGaffigan Minnechaug B Education Minnechaug Regional
High School 56 Zach Fernandes Minnechaug C
Commerce Minnechaug Regional High School 57 James
Leone Minnechaug C Commerce Mohawk Trail Regional
High School 58 Maximilian Carr Mohawk A National
Interest Mohawk Trail Regional High
School 59 Aidan Sandvik Mohawk A National
Interest Mohawk Trail Regional High
School 60 Violet Rawlings Mohawk A Ethics
41
41
Mohawk Trail Regional High School 61
Lilliana Wells Mohawk A Ethics Pioneer Valley
Regional School 62 Gabriel LaRocque Pioneer
A Ethics Pioneer Valley Regional School 63
Ryan Waldron Pioneer A Ethics Pioneer Valley
Regional School 64 Kolby Brown Pioneer A National
Interest Pioneer Valley Regional School 65
Terrell Hicks Pioneer A National Interest Pioneer
Valley Regional School 66 Samantha Belhumeur
Pioneer B Public Health Pioneer Valley
Regional School 67 Elizabeth Sweeney Pioneer B
Public Health Pioneer Valley Regional
School 68 Ameilia Pelletier Pioneer B Elections Pioneer
Valley Regional School 69 Ella Potee Pioneer
B Elections Pope Francis High School 70
Connor O'Neill Pope Francis A National Interest
Pope Francis High School 71 Ashley Zecca Pope
Francis A National Interest Pope Francis
High School 72 Christopher Carey Pope Francis
A Public Health Pope Francis High
School 73 Mohammad Habboub Pope Francis A Public
Health Pope Francis High School 74 Timothy
Hurley Pope Francis B Elections Pope Francis
High School 75 Connor Martins Pope Francis
B Elections Pope Francis High School 76
Ethan Pilon Pope Francis B Commerce Pope Francis
High School 77 Matthew Ciesla Pope Francis
B Commerce Poultney High School 78 Ethan Colm
Poultney A Education Poultney High School 79
Christopher Cook Poultney A Education Poultney High
School 80 Gavin Wilbur Poultney A Ethics Poultney
High School 81 Codie Messer Poultney A Ethics
Poultney High School 82 Deirdre Thacker Poultney
B Commerce Poultney High School 83 Kate Harrison
Poultney B Commerce Poultney High School 84
Skyler Reyhl Poultney B National Interest Poultney
High School 85 Casey Thornton Poultney B National
Interest Poultney High School 86 Thomasine Beayon
Poultney C Public Health Poultney High
School 87 Lindsey Hewes Poultney C Public Health
Poultney High School 88 Nadia Cox Poultney
C Elections Poultney High School 89 Baylee
Ickes Poultney C Elections SABIS International
Charter School 98 Audrey Straw SABIS A Elections
SABIS International Charter School 99 Liam Jansen
SABIS A Elections SABIS International Charter
School 100 Mariah Mauke SABIS A National Interest
SABIS International Charter School 101 Alaya
Ayala SABIS A National Interest SABIS
International Charter School 102 Trevaughn Smith
SABIS B Ethics SABIS International Charter
School 103 Jada Ficarra SABIS B Ethics SABIS
International Charter School 104 Rose McCaffrey
SABIS B Public Health SABIS International
Charter School 105 Nic Audette SABIS B Public
Health SABIS International Charter School
106 Zoe Scheffler SABIS C Commerce SABIS International
Charter School 108 Kennedy Winslow SABIS C
Commerce SABIS International Charter School 109
Brianna Martinez SABIS C Education SABIS International
Charter School 110 Evan Tran SABIS C Education
Southwick Regional School 111 Allison Scharman
Southwick A Commerce Southwick Regional School
112 Elizabeth Tenerowicz Southwick A Commerce Southwick
Regional School 113 Sarah Spagnolo Southwick A
Ethics Southwick Regional School 114 Chancellor Tang
Southwick A Ethics Southwick Regional School 115
Jack Davis Southwick B Education Southwick Regional
School 116 Caroline Methe Southwick B Education
Southwick Regional School 117 Maggie Drohen Southwick
B Public Health Southwick Regional School
118 Bryan Roy Southwick B Public Health St.
Joseph Central High School 90 Olivia
Bullock St. Joseph A Commerce St. Joseph
Central High School 91 Samantha El-Saddick St.
Joseph A Commerce St. Joseph Central
High School 92 Hannah Parrot St. Joseph
A Ethics St. Joseph Central High
School 93 Dakota Brazee St. Joseph A Ethics St.
Joseph Central High School 94 Isabelle
Lapierre St. Joseph B National Interest St.
Joseph Central High School 95 William Sohl
St. Joseph B National Interest St. Joseph
Central High School 96 Andrew Sohl St.
Joseph B Elections St. Joseph Central
High School 97 Mike Eurquhart St. Joseph B
Elections
42
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VII. Preparing the Folders: Below, all of the materials required
for folders are listed as well as which folders need each of the
materials. For Delegate folders, label the back of placard and the
front of folder with their names!
Delegate Observer Advisor Judge
Program X X X Bill Packet X X X X Procedural Manual*
Placard X X* Name Tag X X X X
Delegate Master Roster*
X
Procedural Manual: For the past few years, no procedural manuals
have been placed in folders because it is assumed that students
have their own printed and annotated copies. I always had a few
extras for each room in case someone needed to reference it.
Delegate Master Roster: Be sure to only include names of delegates
on these rosters; they are the only students with location
assignments and the only ones being judged! Invoice: Make sure to
mark down whether they have paid or not on the invoice so that
advisors do not think that they owe money when they do not.
Admissions Advertisement: If you email Jon Scully, he is usually
happy to provide some small inserts to place in each folder It’s a
good way to promote AIC! Judge Rotations: Julie Walsh will provide
you with judge scoring sheets as well as the schedule for judges.
Just make sure they are printed and in the judge folders.
43
43
VIII. Ordering Materials and Supplies Campus Marketing Specialists
is the best vendor to order:
a. Staff Jackets b. Neck Wallets c. Advisor Gifts (Whatever you
decide those should be!)
Our representative’s name is Cyndi Spear and she can be reached by
email at
[email protected] or by phone at 503-542-8700.
Patty also knows how to contact her! WB Mason is the only vendor
you’re allowed to order from for office supplies. On the next page,
I included the list of everything I’ve ordered for MoCo in the
past. Obviously, it is not an exhaustive list of all the resources
we have used, but it’s a good start! Patty can place your order for
you once your purchase form is complete. DG Graphics is a printer
in Somers, CT that has printed the large foam board pictures for us
in the past. I was referred to them by a friend who used to work
there, but I have found they have better pricing than a lot of
printers around here. You may be able to have Marketing place
orders for you to save money as well. You may not even need this
service, but it is good to be aware of! Their contact info is:
[email protected] Awards Company is where we get the Gavel
Plaque and the Senior Gavel from. They also make the EBoard
magnetic name tags. Patty can help with this order! The certificate
plaques are ordered through bestplaques.com. We still have some in
storage, but you might need to order more. Patty can help with
these plaques as well! Stephanie Pierce has been our photographer
for the past three years. Her rate has stayed the same at $1,600
but it may be time to negotiate a higher rate because of how long
it has been the same. I usually have her come to the Emergency
Session, 2 hours of committee, a few hours of House/Senate, the
keynote speaker, and the Awards Banquet. Her contact info is:
[email protected] Website:
http://www.spiercephotography.com BuyTwoWayRadios.com is the
website I rented the walkies from. We rented the Motorola CLS1410
Two Way Radio with headsets last year. The Campus Bookstore is
where we can order custom two-pocket folders. You may not need to
order any for two or three more years.
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rebeccagray
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Protect yourselves, it's flu season.
IX. Awards Banquet For the awards banquet, I reused Maggie’s old
speech for three years in a row. I’m pretty sure she reused the
previous chair’s as well. I’ve included that below as reference and
guidance for explaining the awards and to know the order in which
they go. 75th Awards Speech:
And now, to recognize the Model Congress delegates who spent
countless hours drafting bills, practicing debate, and preparing
for the past couple of days. We are so incredibly impressed with
the arguments that you brought and the enthusiasm and passion you
all demonstrated.
I first would like to recognize the delegates of Wilbraham and
Monson Academy and East Longmeadow High School. This was their
first year participating in Model Congress and their performance
was outstanding from the crafting of their bills to their eagerness
to learn and jump in on debate. Please join me in recognizing these
two schools. (claps) School Spirit Award:
Goes to the school that worked well together, came as a team and
supported one another throughout the congress, all the while
showing school pride: Best Delegation:
Goes to the delegation that worked best together, creating a force
to be reckoned with: We would also like to recognize the following
students with Honorable Mention: Now for the Place Winners of the
74th Model Congress:
In fourth, receiving a four year scholarship covering a fourth of
tuition at AIC: In third, receiving a four year scholarship
covering a fourth of tuition at AIC: In Second, receiving a four
year scholarship to cover half of tuition at AIC: In first,
receiving a full four year tuition scholarship to American
International College:
Once again on behalf of American International College I would like
to thank all the participants, advisors, judges, and staff that
made the 74th Model Congress Possible. I now have the honor of
closing the 74th Model Congress and opening the 75th Model
Congress. See you all next year! The first-place scholarship,
renamed in memory of Kathryn Mauke, has more to say with it. Brian
has a copy of a good speech to say when it is time to award
that.
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47
X. Budgeting For Model Congress, there is a larger distinction
between the fundraising and budget accounts than other
organizations. The budget account, funding received from Student
Government, is used to completely cover staff/AIC student related
costs including:
• Staff meals during training • Training supplies (WB Mason order)
• Staff Outing • Senior Gavels • Jackets • Hotel Rooms (staff) •
Contingency Money – Not staff related, but allocated in the budget
just in case
The Fundraising account is comprised of all registration fees paid
by the schools. This funding should completely cover:
• Attendee Hotel Accommodations • Shuttle Service (via: Michael’s
Transportation) • Catering
o Breakfast, Lunch, Dinner both days o Awards Banquet o Delegate
Social o Advisor Social
• Folders • Name Tags • Advisor Gifts • Supplies • Awards •
Photographer
On the next few pages, I’ve included three documents.
1. Excel spreadsheet created by Brian last year outlining entire
conference expected costs. 2. FY 17-18 SGA Request 3. FY 16-17 SGA
Request
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48
Expenses to be Paid by Attendees:
Cost Rooms, Parking, (34 Rooms at
$252 for 2 nights) 8,568.00$
Transportation ($1485) 1,485.00$
Catering (Standard
Registration) 12,707.00$
Itemized Below (Bold) Friday
Entertainment 500.00$
Folders
200.00$
Name Tags 390.00$
Advisor Gifts 160.00$
Supplies (pens, bags, printing,
etc.) 200.00$
Awards 227.00$
Photographer 1,600.00$
Total
Attendee Costs 26,037.00$
Expenses to be Paid by SGA: Cost
Explanation Staff Breakfasts 360.00$
Breakfast for 3 days