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TOWN OF BUFFALO, OKLAHOMABUFFALO, OKLAHOMA

AGREED UPON PROCEDURESAND ACCOMPANYING

INDEPENDENT ACCOUNTANT'S REPORT

FOR THE YEAR ENDEDJUNE 30, 2019

801 Frisco, Clinton, OK 73601

580.323.1766 | 580.323.1768 fax Members of American Members of Oklahoma Institute of Certified Society of Certified Public Accountants Public Accountants

Independent Accountant’s Report on Applying Agreed-Upon Procedures To the Specified Users of the Report: Town Board, Town of Buffalo Buffalo, Oklahoma Trustees of the Buffalo Public Works Authority Buffalo, Oklahoma Oklahoma Office of State Auditor and Inspector Oklahoma City, Oklahoma Management is responsible for the accompanying financials statements of The Town of Buffalo and the Buffalo Public Works Authority, which comprise the Summary of Changes in Fund Balances - Modified Cash Basis for the Town of Buffalo, Buffalo Public Works Authority, and the Buffalo Golf Course Fund, the Budgetary Comparison Schedule - Modified Cash Basis for the General Fund, the Statement of Revenues, Expenses, and Changes in Fund Balance – Modified Cash Basis for the Buffalo Public Works Authority and the Schedule of Grants - Modified Cash Basis for the Town of Buffalo for the fiscal year ended June 30, 2019, in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on these financial statements. Management has elected to omit substantially all of the disclosures required by accounting principles generally accepted in the United States of America. If the omitted disclosures were included in the financial statements, they might influence the user’s conclusions about the Trust’s assets, liabilities, equity, revenues, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. We have performed the procedures enumerated within Appendix A and Appendix B which were agreed to by the specified users of the report, as identified above, and as defined within the applicable state laws of the State of Oklahoma solely to assist the Town of Buffalo (the Town) and the Buffalo Public Works Authority (the Authority) in meeting its financial accountability requirements as prescribed by such state laws and evaluating compliance with specified legal or contractual requirements for the fiscal year ended June 30, 2019. Management of the Town of Buffalo is responsible for the Town’s financial accountability and its compliance with those legal and contractual requirements. This agreed-upon procedures engagement was conducted in accordance with the

attestation standards established by the American Institute of Certified Public Accountants and the additional requirements prescribed in Oklahoma Statutes §11-17 (105-107) and §60-180.1-.3. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described in Appendix A or B, either for the purpose for which this report has been requested or for any other purpose. We were not engaged to and did not conduct an examination, the objective of which would be the expression of an opinion on financial accountability and compliance with contractual requirements. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

This report is intended solely for the information and use of the specified users, as identified above, and is not intended to be and should not be used by anyone other than these specified parties.

RSMeacham CPAs & Advisors Clinton, Oklahoma February 5, 2020

Appendix A

Town of Buffalo, Oklahoma

Procedures and Findings For the Year Ended June 30, 2019

As to the Town of Buffalo as of and for the fiscal year ended June 30, 2019:

I. Prepare a schedule of changes in fund balances for each fund from the Town’s trial balances and compare the schedule results to the statutory prohibition of creating fund balance deficits to report any noted instances of noncompliance.

Findings: See Exhibit I. No instances of noncompliance noted.

II. Prepare a budget and actual financial schedule for the General Fund and any other significant funds

listing separately each federal fund and compare the actual expenditures and encumbrances reported to the authorized appropriations to report any noted instances on noncompliance with the appropriation limitations.

Findings: See Exhibit II. No instances of noncompliance noted.

III. Agree the Town’s material bank account balances to bank statements, and traced the timely clearance

of significant reconciling items to report any significant or unusual instances of reconciling items that have not cleared.

Findings: No instances of noncompliance noted.

IV. Compare the Town’s uninsured deposits to fair value of pledged collateral to report any amounts of

uninsured and uncollateralized deposits.


V. Compare use of material-restricted revenues and resources to their restrictions to report any noted instances of noncompliance.


VI. Compare the accounting for the Town’s activities by fund to the legal and contractual requirements for

separate funds to report any noted instances of noncompliance.


VII. Compare the Town’s account balances in reserve accounts to contractually required balances and debt service coverage requirements of bond indentures to the actual coverage to report any noted instances of noncompliance.

Findings: No instances of noncompliance noted. VIII. Review the grant agreements for grants received during the year, evaluate the Town’s compliance with

grant terms and review grant expenditures for allowability under the grant terms and for reasonableness.

Findings: See Exhibit III. No instances of noncompliance noted.

See Accountant's Report 1

Exhibit I

Beginning of Current End ofYear Year Year

Fund Balance Change Fund BalanceTOWN OF BUFFALO

General Fund 1,656,163$ (46,731)$ 1,609,432$ Cemetery Care Fund 10,150 532 10,683 Fire Department 48,452 (20,423) 28,029 Library Operations 56,541 (28,094) 28,447 Airport Grant 1 - 1

TOWN TOTAL 1,771,307$ (94,715)$ 1,676,592$

ENTERPRISE FUNDSBuffalo Public Works Authority 735,154$ 277,483$ 1,012,636$ Golf Course 5,011 (2,266) 2,745

TOTAL ENTERPRISE FUNDS 740,165$ 275,216$ 1,015,381$

OVERALL TOTAL 2,511,472$ 180,501$ 2,691,973$

TOWN OF BUFFALO, OKLAHOMASUMMARY OF CHANGES IN FUND BALANCES-MODIFIED CASH BASIS

FOR THE YEAR ENDED JUNE 30, 2019


Exhibit II

Variance withActual Final Budget

Original Final Amounts Positive (Negative)

Beginning Budgetary Fund Balance: 1,717,823$ 1,717,823$ 1,656,163$ (61,660)$

Resources (Inflows):Taxes:

Sales tax 209,249 209,249 230,869 21,620 Use tax 19,657 19,657 34,095 14,438 Franchise tax 46,847 46,847 49,346 2,499

Total Taxes 275,753 275,753 314,310 38,557

Intergovernmental:Alcohol Beverage tax 49,446 49,446 65,500 16,054 Cigarette tax 2,365 2,365 2,007 (358) Motor vehicle & Gas Excise tax 10,278 10,278 11,854 1,576

Total Intergovernmental 62,089 62,089 79,361 17,272

Charges for Services:Swimming pool and park fees 3,500 3,500 4,090 590 Cemetery 4,000 4,000 2,909 (1,091) Rental Income 17,000 17,000 18,971 1,971 Library - - 2,833 2,833

Total Charges for Services 24,500 24,500 28,803 4,303

Miscellaneous Income:Royalty Income 250 250 3,191 2,941 Licenses and permits 1,000 1,000 1,835 835 Grants 25,000 30,240 2,000 (28,240) Other revenue 2,000 2,000 8,736 6,736

Total Miscellaneous Income 28,250 33,490 15,763 (17,727)

Total current year resources 390,592 395,832 438,237 42,405

Amounts available for appropriation 2,108,415$ 2,113,655$ 2,532,636$ (19,256)$

TOWN OF BUFFALO, OKLAHOMABUDGETARY COMPARISON SCHEDULE - MODIFIED CASH BASIS

GENERAL FUNDFOR THE YEAR ENDED JUNE 30, 2019

Budgeted Amounts


Exhibit II





Budgeted Amounts

Charges to Appropriations (Outflows):

General GovernmentPersonal Services 158,297 158,297 163,524 (5,227) Materials and Supplies 6,000 6,000 3,340 2,660 Other Services and Charges 55,000 55,000 55,972 (972) Capital Outlay 10,000 10,000 1,008 8,992

Total General Government 229,297 229,297 223,844 5,453

Street & Alley DepartmentPersonal Services 34,754 34,754 33,109 1,645 Materials and Supplies 25,000 25,000 10,868 14,132 Other Services and Charges 12,000 12,000 14,557 (2,557) Capital Outlay-Pay off of Note for Loader 25,000 25,000 - 25,000

Total Street & Alley Department 96,754 96,754 58,533 38,221

Fire Department - Personal Services 3,000 3,000 2,264 736 Materials and Supplies 15,000 32,798 - 32,798 Other Services and Charges 7,000 7,000 2,302 4,698 Capital Outlay - 5,613 - 5,613

Total Fire Department 25,000 48,411 4,566 43,845

Cemetery Department - Materials and Supplies 5,000 5,000 31 4,969 Other Services and Charges 2,000 2,000 896 1,104

Total Cemetery Department 7,000 7,000 927 6,073

Golf Course Department - Personal Services 57,672 57,672 49,552 8,120 Materials and Supplies 12,000 12,000 5,107 6,893 Other Services and Charges 20,000 20,000 17,797 2,203 Capital Outlay - 5,500 5,500 - Lease Payment 4,404 4,404 - 4,404

Total Golf Course Department 94,076 99,576 77,956 21,620


Exhibit II





Budgeted Amounts

Pool Department - Personal Services 12,000 12,000 - 12,000 Materials and Supplies 5,000 5,000 2,190 2,810 Other Services and Charges 4,500 4,500 3,698 802 Capital Outlay - - 7,889 (7,889)

Total Pool Department 21,500 21,500 13,777 7,723

Parks DepartmentPersonal Services - - - - Materials and Supplies 1,000 1,000 1,054 (54) Other Services and Charges 6,000 24,000 15,987 8,013 Capital Outlay- OMAG Safety Grant - - 3,293 (3,293)

Total Parks Department 7,000 25,000 20,334 4,666

Airport DepartmentMaterials and Supplies 500 500 106 394 Other Services and Charges 7,000 7,000 6,672 328 Capital Outlay-Overlay Project (FAA Grant) - 4,506 - 4,506

Total Airport Department 7,500 12,006 6,778 5,228

Library DepartmentPersonal Services 9,711 9,711 8,172 1,539 Materials and Supplies 7,000 7,000 5,035 1,966 Other Services and Charges 7,000 7,000 7,358 (358)

Total Library Department 23,711 23,711 20,564 3,147

Code Enforcement DepartmentMaterials and Supplies 500 500 931 (431) Other Services and Charges 25,000 25,000 2,617 22,383

Total Code Enforcement Department 25,500 25,500 3,548 21,952


Exhibit II





Budgeted Amounts

Economic Development DepartmentPersonal Services 43,760 43,760 40,380 3,380 Materials and Supplies 1,000 1,000 - 1,000 Other Services and Charges - - 575 (575)

Total Economic Development Department 44,760 44,760 40,955 3,805

Total Charges to Appropriations 582,098 633,515 471,782 161,733

Other Financing Sources (Uses)Interest 1,500 1,500 1,815 315 Transfers -out (15,000) 15,000 Total Other Financing Sources (Uses) 1,500 1,500 (13,185) 15,315

Change in Fund Balance (190,006) (236,183) (46,731) 219,452

Ending Budgetary Fund Balance 1,527,817$ 1,481,640$ 1,609,432$ 157,792$


Exhibit III

Grant revenue Funding period Project description AwardAmount received

Amount expended

Receipts less expenditures

Grant received from:

State of Oklahoma 2019 State Aid Library Grants 4,673 4,673 4,673 -

OMAG 2019 Safety Grant 2,000 2,000 2,000 -

Total 6,673$ 6,673$ 6,673$ -$

TOWN OF BUFFALO, OKLAHOMASCHEDULE OF GRANTS - MODIFIED CASH BASIS

FOR THE FISCAL YEAR ENDED JUNE 30, 2019


Appendix B

Buffalo Public Works Authority

Procedures and Findings For the Year Ended June 30, 2019

As to the Buffalo Public Works Authority, as of and for the year ended June 30, 2019:

I. Prepare a schedule of revenues, expenditures and changes in fund balance for each fund from the Authority’s trial balances and compare the schedule results to the statutory prohibition of creating fund balance deficits to report any noted instances of noncompliance.

Findings: See Exhibit IV. No instances of noncompliance noted.

II. Agree the Authority’s material bank account balances to bank statements, and traced the timely

clearance of significant reconciling items to report any significant or unusual instances of reconciling items that have not cleared.


III. Compare the Authority’s uninsured deposits to fair value of pledged collateral to report any amounts of

uninsured and uncollateralized deposits.

Findings: BPWA cash was uninsured in the amount of $226,398.73.

IV. Compare the Authority’s use of material-restricted revenues and resources to their restrictions to report any noted instances of noncompliance.


V. Compare the accounting for the Authority’s activities by fund to the legal and contractual requirements

for separate funds to report any noted instances of noncompliance.


VI. Compare the Authority’s account balances in reserve accounts to contractually required balances and debt service coverage requirements of bond indentures to the actual coverage to report any noted instances of noncompliance.



Exhibit IV

Operating Revenues:Charges for services:

Sewer Revenues 108,468$ Water Revenues 410,317 Trash Revenues 200,972 Miscellaneous Revenue 300 Grant Income -

Total Operating Revenues 720,057

General:Personal Services - Materials & Supplies 706 Others Services & Charges 3,663 Capital Outlay 6,236

Total General Expenses 10,604

Sewer:Personal Services 43,101 Materials & Supplies 18,062 Others Services & Charges 3,014 Capital Outlay -

Total Sewer Expenses 64,177

Water:Personal Services 12,947 Materials & Supplies 17,782 Others Services & Charges 37,726 Capital Outlay 236,543

Total Water Expenses 304,998

Trash:Personal Services 21,496 Materials & Supplies 10,293 Others Services & Charges 46,814 Capital Outlay -

Total Trash Expenses 78,602

Operating Income 261,676$

Non-Operating Revenues:Transfers in 15,000 Interest 807

Total Non-Operating Revenues 15,807

Change in fund balance 277,483$ Fund Balance - beginning 735,154

Fund Balance - ending 1,012,636$

BUFFALO PUBLIC WORKS AUTHORITY BUFFALO, OKLAHOMASTATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND

BALANCE - MODIFIED CASH BASISFOR THE YEAR ENDED JUNE 30, 2019


Documents

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