7.2. - open_jicareport.jica.go.jpopen_jicareport.jica.go.jp/pdf/12238358_03.pdf · Sample with sample without sample 1 Port Clearance Procedures ... Shipboard oil pollution emergency

7.2.

Seq.No.

Sub-systemDocument

IDDocument Name

Out ofscope ofPortEDI

BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

1 PortClearanceProcedures(Sub-systemNo.1)

RP-1-01 GeneralDeclaration(IMO/FAL1)

WF-1-1-2-1WF-1-2-1-1

MPA

72 48 245

EDI FAL

IMOREVISED_IMO_COMPENDIUM_ON_FACILITATION_AND

_ELECTRONIC_BUSINESSFAL Form1 ETA/TA 5

ETA Estimated Time of ArrivalSAD

ATA(Actual Time of Arrival)Marine Dept. Harbor master

POT Pilot On board TimePilot Harbor master

Harbor masterTB Time of Berth Berth

mtg BerthHarbor master

ATB Actual time of Berth

N/A 6

2 RP-1-02 Cargo DeclarationIMO/FAL2

WF-1-1-2-2

Cargo informationInward cargo manifest

EDI FAL


_ELECTRONIC_BUSINESS

7

3 RP-1-03 Ship's Stores DeclarationIMO/FAL3

WF-1-1-2-3

EDI FAL



8

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

4 RP-1-04 Crew's Effects DeclarationIMO/FAL4

WF-1-1-2-3

EDI FAL



9

5 RP-1-05 Crew List IMO/FAL5 WF-1-1-2-4WF-1-2-1-2 Passports ID

EDI FAL



10

6 RP-1-06 Passenger List IMO/FAL6 WF-1-1-2-4WF-1-2-1-2 Passports ID

EDI FAL



11

7 RP-1-07 Dangerous Goods ManifestIMO/FAL7

WF-1-1-2-5 MPA

IMOFAL



12

8 RP-1-08 Ports of call list WF-1-1-2-4WF-1-2-1-2 MPA

notrequired

21

9 RP-1-09 Heavy cargo listOut of gauge cargo list

WF-1-1-2-5 FAL7 MPA notrequired

13

10 RP-1-10-1 Ship’s particular WF-1-1-3-1FAL1

GRT , NRT, DWTFlagLOASpeedArrival draftNos of hatches, cranes & derricks, lifting capacity

RP-1-10-25

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

11 RP-1-10-2 Port State Control WF-1-1-3-1WF-1-1-3-2

IMO CERTIFICATES Certificates to becarried on board ships are listed in FAL.2/Circ.123;MEPC.1/Circ.769 and MSC.1/Circ.1409.MPACERTIFICATES

FAL1 CERTIFICATES

DMA Port StateControl EDI

PDFCERTIFICATES

IMO REVISED LIST OF CERTIFICATES ANDDOCUMENTS REQUIRED TO BE CARRIEDON BOARD SHIPS CERTIFICATES

DOCUMENTSPCS

International tonnage cert.Ship registrySafety construction cert.Safety radio telegraphy cert.Safety equipment cert.International load line cert.IOPP cert & supplementShipboard oil pollution emergency planMinimum safe manning cert.Competency cert. of officer crewCDC passport & competency cert (if Myanmar crewonboard)Others

DB(Detail) Cert.

4

12 RP-1-10-2-1 International tonnage cert. WF-1-1-3-1WF-1-1-3-2

DMA Port State Control "RP-1-10-2:Port State Control" 4

13 RP-1-10-2-2 Ship registry WF-1-1-3-1WF-1-1-3-2

4

14 RP-1-10-2-3 Safety construction cert. WF-1-1-3-1WF-1-1-3-2

4

15 RP-1-10-2-4 Safety radio telegraphycert.

WF-1-1-3-1WF-1-1-3-2

4

16 RP-1-10-2-5 Safety equipment cert. WF-1-1-3-1WF-1-1-3-2

4

17 RP-1-10-2-6 International load line cert. WF-1-1-3-1WF-1-1-3-2

4

18 RP-1-10-2-7 IOPP cert & supplement WF-1-1-3-1WF-1-1-3-2

4

19 RP-1-10-2-8 Shipboard oil pollutionemergency plan

WF-1-1-3-1WF-1-1-3-2

4

20 RP-1-10-2-9 Minimum safe manningcert.

WF-1-1-3-1WF-1-1-3-2

4

21 RP-1-10-2-10

Competency cert. Of officercrew

WF-1-1-3-1WF-1-1-3-2

4

22 RP-1-10-2-11

CDC passport &Competency cert (ifMyanmar crew onboard)

WF-1-1-3-1WF-1-1-3-2

4

23 RP-1-10-2-12

Others WF-1-1-3-1WF-1-1-3-2

4

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

24 RP-1-11-1 Cargo List WF-1-1-5-1 MPA Cargo List

Cargo ListCargo manifest (Inward cargo manifest (from Maccs

by EDI)/Retention cargo manifest)

Cargo manifest MACCS Port-EDISystem EDICargo List FAL2

FAL2 B/LNo. IMO No,

16

25 RP-1-11-2 Delivery order (D/O) WF-1-1-5-4 B/L Cargo List D/O B/L D/OSAD

2B/L1 D/O

B/L

41

26 RP-1-11-3 Token WF-1-1-5-4 SPW D/OTO

QRB/L D/O

42

27 RP-1-11-4 B/L WF-1-1-5-4 SAD B/L D/O 43

28 RP-1-12 Ship pre-arrival securityinformation form

WF-1-1-4-2 MPA 20

29 RP-1-13 Application forCertificate for clearanceinwards (Custom)

WF-1-1-4-3 Certificate for clearance outwardsRP-1-13-1…RP-1-13-11

RP-1-13-1…RP-1-13-11

30 RP-1-13-1 Ship currency list WF-1-1-4-3 Certificate for clearance inwards

MPA

24-01

31 RP-1-13-2 Arm & ammunition list WF-1-1-4-3 24-0232 RP-1-13-3 Bonded store list provision WF-1-1-4-3 24-0333 RP-1-13-4 Deck engine store list WF-1-1-4-3 24-0434 RP-1-13-5 Walkie talkie list WF-1-1-4-3 24-0535 RP-1-13-6 Customs preventive 81 WF-1-1-4-3 24-0636 RP-1-13-7 Container list WF-1-1-4-3 24-0737 RP-1-13-8 Nil list WF-1-1-4-3 24-0838 RP-1-13-9 History of vessel WF-1-1-4-3 24-0939 RP-1-13-10 Last port clearance WF-1-1-4-3 24-1040 RP-1-13-11 Myanmar address list WF-1-1-4-3 24-1141 RP-1-14 Certificate for clearance

inwards (Custom)WF-1-1-4-3 RP-1-13-1 RP-1-13-11 N/A

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

42 RP-1-15 Application forCertificate for clearanceoutwards (DMA)

WF-1-2-2-1 DMA Certificate for clearance outwardsMPA RP-1-15-1

…RP-1-15-4

RP-1-15-1…RP-1-15-4

43 RP-1-15-1 Ship’s certs WF-1-2-2-1 DMA Certificate for clearance outwards

RP-1-10-2:Port State Control

25-01

44 RP-1-15-2 All officers’ certs WF-1-2-2-1 DMA Certificate for clearance outwards 25-02

45 RP-1-15-3 All Myanmar crew cert WF-1-2-2-1 25-0346 RP-1-15-4 Other same docs as those

for Port State ControlWF-1-2-2-1 25-04

47 RP-1-16 Certificate of clearanceoutwards (DMA)

WF-1-2-2-1 RP-1-24-1 27 DMACertificate for

clearance outwards

N/A 26

48 RP-1-33 Freight rate total freightearning (Only

registrationof a

procedureresult)

WF-1-1-4-2MPA

15 * not EDI

49 RP-1-34 Application forBreak bulk orderGeneral working orderSat/Sunday working order

WF-1-1-5-2

MPA

EDI MPA 17

50 RP-1-35 P.O. application WF-1-1-5-2 On Board CustomMPA

18

51 RP-1-36-01 Stowage planInbound container list

WF-1-1-5-1 Stowage planInbound container list

FAL2 MPA

19

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

52 RP-1-36-02 Annex 71 72(only for container ships )

WF-1-1-5-1 Annex.72__Import Status SummaryAnnex.73__Terminal Departure Report

FAL2MPA

14

53 RP-1-37 Maritime declaration ofhealth (Only

registration ofa procedure

result)

WF-1-1-4-5 Last PortMPA Port

Health Office Port Health Office

Next Port

Last Port PDFRP-1-37-1…RP-1-37-3

22 * not EDI

54 RP-1-37-1 Vaccination list WF-1-1-4-5 RP-1-37:Maritime declaration of health

55 RP-1-37-2 Ship sanitation control cert.(Only

registration ofa procedure

result)

WF-1-1-4-5 RP-1-37:Maritime declaration of health 23 * not EDI

56 RP-1-37-3 Quarantine cert. WF-1-1-4-5 RP-1-37:Maritime declaration of health

57 RP-1-38 Pratique certificate(Port Health Office)

WF-1-1-4-5 RP-1-37 Port Health Office 35-1

58 RP-1-39 Certificate ofclearance(Immigration)

WF-1-1-4-4 Immigration #35 35-2

59 RP-1-41 Application forcertificate for clearanceoutwards (Custom)

WF-1-2-3-2 Certificate for clearance outwardsRP-1-41-1…RP-1-

41-8

RP-1-41-1…RP-1-41-8

28-1

60 RP-1-41-1 Application for finaloutward(Custom)

WF-1-2-3-2Certificate for clearance outwards

28-2

61 RP-1-41-2 Import clearancecertificate(Custom)

WF-1-2-3-2 Import clearance certificateCertificate for clearance outwards

28-3

62 RP-1-41-3(=RP-1-16)

Port clearance certificate(DMA)

WF-1-2-3-2 Port State Controll MPAPort clearance certificate

Certificate for clearance outwards

26, 28-4

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

63 RP-1-41-4 Light due etc. receiptsLight dueAgency FeesMisc-Charges

WF-1-2-3-2WF-3-4-3WF-3-4-4WF-3-5-2

Light DueCertificate for clearance outwards

29, 28-5 Light dueAgency Fees Misc-Charges

64 RP-1-41-5 Wireless clearancecertificate (or) Life savingapplicances permit

WF-1-2-3-2 Application for Wireless Clearance Certificate


28-6

65 RP-1-41-6 Income tax clearancecertificate (from RevenueDept.)

WF-1-2-3-2 Revenue Dept. Income tax clearanceCertificate for clearance outwards

30, 28-7

66 RP-1-41-7 Disbursement clearancecertificate

WF-1-2-3-2 MPADisbursement Account


27, 28-8

67 RP-1-41-8 Over Time Bill WF-1-2-3-2 Over Time BillCertificate for clearance outwards

28-9

68 RP-1-42 Port clearancecertificate (Custom)

WF-1-2-3-2 RP-1-42 RP-1-45Port clearance certificate

31, 28-0

69 RP-1-43 Application forCertificate of clearanceoutwards(Immigration)

WF-1-2-3-3 Immigration Certificate for clearanceoutwardsImmigration

N/A 35

70 RP-1-44 Certificate of clearanceoutwards(Immigration)

WF-1-2-3-3 Application for Certificate for clearanceoutwards (Immigration) Immigration

Port clearance certificate

#35 35

71 RP-1-45 Shore Pass for crew WF-1-1-4-4 Immigration 33

72 RP-1-46 Visa for passenger WF-1-1-4-4 Immigration Immigration system 34

73 RP-1-47 Ship's Departure Report WF-1-2-1-3 FAL5 FAL6Immigration

36

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

74 RP-1-50 Short shipped record ×MPA

32 * not EDI

75 RP-1-51 Shut out record ×MPA

* not EDI

76 RP-1-52 Pre-arrival notices ( FAL1) × MPA FAL1 FAL1 1 * No documents(reported by tel.or e-mail etc.)

77 BerthAllocation(Sub-systemNo.2)

RP-2-01 BERTHING INFORMATION WF-2-1-1 Berth Meeting Vessels in Wharves Vessels inStream Expected Vessels Tidal Information RP-2-01-01 RP-2-01-04Expected Vessels General Cargo Vessels ContainerVessels Oil Vessels

1) 5ETA Estimated Time of Arrival

SADATA(Actual Time of Arrival)

Marine Dept. Harbor masterPOT Pilot On board Time

Pilot Harbor masterHarbor master

TB Time of Berth Berthmtg BerthHarbor master

ATB Actual time of Berth

2) DB

RP-2-01-01…RP-2-

01-04

201

78 RP-2-01-01 Vessels in Wharves WF-2-1-1 Traffic Dept. Berth MeetingFAL1

201 * a part of RP-2-01

79 RP-2-01-02 Vessels in Stream WF-2-1-1 Traffic Dept. FAL1 201 * a part of RP-2-01

80 RP-2-01-03 Expected Vessels WF-2-1-1 FAL1Berth Meeting TrafficDept. Vessels in Wharves

FAL1

201 * a part of RP-2-01

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

81 RP-2-01-04 Tidal Information WF-2-1-2 Traffic Dept. 201 * a part of RP-2-01

82 RP-2-02-01 Movement Application WF-2-1-1 N/A 202

83 RP-2-02-02 Estimated number ofGangs

WF-2-1-1 MPA gang Gang 203

84 RP-2-03-01 Movement order WF-2-2-1 FAL1Harbormaster Pilot

"Movement order (for multiple ships)" MPA

"Movement order ( or each pilot)" pilotpilot

Movement order (for multiple ships)1) Name of ship2) ETA on Berth *13) ETB *24) Voyage No.

*1: 2) ETA on Berth

*2: 3) ETB 2) 3) 2

204

85 RP-2-03-02 ANCHOR WATCH DUTYSHIPS EXPECTED

WF-2-2-1 "Movement order"

Marine Dept.

204-2

86 RP-2-04 Pilotage Certificate WF-2-2-2 Pilot pilotMPA Account Dept.

Marin Dept.Pilot

DB

205

87 InvoiceIssuing(Sub-systemNo.3)

RP-3-12-01 TARIFF AND DUES WF-3-1Marine Dept. Traffic Dept. "www.mot.gov.mm/pdf/tariff_dues.pdf"

301-1

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

88 RP-3-12-02 Agency Commission andFees

WF-3-1Agency commissionAgency FeesPostage/Fax/Oversea callStationerySign on/offClearing chargesDunnage(MPA/other)Sludge disposal serviceCourt fees stampsTravelling ExpensesSat/Sunday workingGarbage chargesShip provisionAdvertisementBunkerMaster cash

301-2

89 RP-3-12-03 Other Fees WF-3-1Custom overtimeImmigration overtime

301-3

90 RP-3-11 Bank Reference WF-3-2-1 1) Ship Register No. (Vessel Name Shipping Company)

2) Deposit Receipt No. (=Bank Slip No.)3) 4) Payment Shipper

Receipt MPA 2

*1) Ship Register No. 111 4 FAL1 Cancel

CancelFAL1 Remarks

5 78 SAD

1 Container 2 G/C 3 CarAgent

Agent9 11

302

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

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without sample

91 RP-3-01-1 Estimated disbursement WF-3-3-1WF-3-3-2

Prospect of discharge/loadingvolume MPA

DisbursementAccount 1 1

Estimated disbursement DisbursementAccount

FAL1

Disbursement AccountDisbursement Account

All items listed in "TARIFF AND DUES".The style of the documents is the same as"Disbuesement Account".Following are items of example of current style.<Items>Port DuesPilotage (In-Out)WharfageA.M.H. FeesMooring/UnmooringLaunch/TugLight DuesFreight TaxImport/Export Agency CommissionAgency FeesStevedoring Charges(Discharging/Loading)Supervisory/Tally ChargesWatchmanImmigration OvertimeCustom OvertimeFresh WaterMotor LaunchDunnage/MatsLaundryPhoto/stationeryMedicalCable/Telex/Tele/FaxProvisionsRepairs

304

92 RP-3-01-2 Prospect ofdischarge/loading volume

WF-3-3-1 MPA 303

RP-3-01-3 Statement of ExpensesInvolved

WF-3-3-2 4 SAD Account Dept.Estimated Disbursement

Disbursement Account 16Estimated Disbursement

310

93 RP-3-02-01 Bill of Marine Dept. N/A MPA Marine Dept. MPACombined Bill

MPACombined Bill MPA

311 N/A

94 RP-3-02-02 Bill of Traffic Dept. N/A MPA Traffic Dept. MPACombined Bill


312 N/A

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

95 RP-3-02-03 Bill of Shippin Agent Dept. N/A MPA Shippin Agent Dept. MPACombined Bill


313 N/A

96 RP-3-03 Combined Bill WF-3-5-1 MPA SAD Disbursement Account1) Night Fees2) Cargo Handling charges3) Electricity supply charges4) Wharfage slip5) Certificate of usage of equipments (sidenet, ropesling, etc.)

305

97 RP-3-03-01 Combined Bill WF-3-5-1 Combined BillTariff

< >PORT DUES AND OTHER CHARGESLOADINGUNLOADING CHARGESSLING HIRE CHARGESSIDE NET HIRE CHARGES

305-1

98 RP-3-03-02 Abstract Statement of PortDues & Other Charges

WF-3-5-1 TARIFF AND DUES

TO TO 1Disbursement Account

Disbursement Account

< >PORT DUE A. H. M. FEES(Assintant Harbor Master Fees)(Charges for pilot's) ATTENDANCE/DETENTIONMOORINGBERTHING CHARGESPILOTAGE ( INWARD )PILOTAGE ( MOVEMENT )PILOTAGE ( OUTWARD )CRANAGEFRESH WATER SUPPLYT.D. MOORING GANGSLABOUR SUPPLYSUPPLY OF LAUNCHES SUPPLY OF TUGS (SMALL)MAJOR VESSEL (LARGE)SUPPLY OF JOLLY BOATSUPPLY OF HEAVE UP BOATLATE BOOKING FEESCANCELLATION FEESPILOTAGE NIGHT FEES (IN)PILOTAGE NIGHT FEES (MOVEMENT)PILOTAGE NIGHT FEES (OUT)SPECIAL PROVISION OF PILOTMOORING GANGS (M.A.)HIRE OF CHAIN & SHACKLESSUPPLY OF FENDERS

305-2

RP-3-03-03 Pilotage Night Fees WF-3-5-1 Pilotage Night FeesPilotage Night Fees

305-3

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

99 RP-3-05 Disbursement Account WF-3-5-1 1 1 MPAMPA Ship Line

2 Disbursement AccountDisbursement Account 16

Estimated Disbursement

MPA MPA

Disbursement Account 1General Account Ship Line

"TARIFF AND DUES" 306

100 RP-3-05-01 Liability Declaration FormTARIFF AND DUES

Owner, Charterer, Shipper 3

<Header>Name of VesselArrival DateDeparture DateOwner's Address & Tel.Charterer's Address & Tel.<Detail>Source of Funds (Items are based on "TARIFF ANDDUES")Payer (Owner/Charterer/Shipper)

307

101 RP-3-06 All Types of Late Bill (Notinclude in D/A)

WF-3-5-2 Disbursement Account

1

Late Bill Monthly General Account3

Supplimentary ExpenseCustom OvertimeStorage Charges

308

102 RP-3-07 General Account(Ship Owner-wise)

WF-3-5-2 Disbursement Account1 General Account shipping line

VesselOperator or Vessel Charterer

Owner (shipping line), Chaterer(1), Shipper(Export ) or Consignee,

SAD MPA

CreditDebit)

Closed Voyage Account (DEBIT/CREDIT)Supplementary Expenses (Supplementary for AW,Supplementary for SNW, Custom Overtime, StorageCharge for AW, Storage Charge for SNW)

309

103 Daily Reports (Cargo) (320)

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

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without sample

104 RP-3-09 Conservancy Charges Conservancy Fee Conservancy FeeMPATO

MPA TO MPA

8 MPA TOConservancy Charges 1

TO SPW Landing Charges

321

105 RP-3-09-01 Challan Conservancy Fee D/O, B/L, P/L, Cargo Declearation(FAL2), Import licence,Invoice

N/A N/A 321-01

106 RP-3-09-02 Conservancy List WF-1-1-5-4 Conservancy Fee

1 1

TO MPA Concervancy MPA TO

Challan No.

<Detail>DateChallan No.Wharfimport/ExportshippperVessel NameArrival DateCountryCounrty CodeGoodsTEUFEUMtonConservancy

321-02

107 Daily Reports (Work) (330)

108 RP-3-10-04 Pilotage Certificate WF-3-5-1 TARIFF AND DUES MarineDept.

TO MPA

< >Port DuesA.H.M.FeesAttendance/DetentionMooringPilotage(in)Pilotage(out)Supply of LaunchesSupply of Tugs (large)Supply of Tugs (small)Jolly BoatHeave up BoatLate Booking FeesCancellation FeesPilotage Night Fees(in/out)Special Provision of PilotM.A.Mooring GangsHire of Chain & ShacklesSupply of Fenders

331

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

109 RP-3-10-05 Wharfage Slip (front side) WF-3-5-1 TARIFF AND DUES TrafficDept.

TO MPARate MPA

TO

< >Berthing ChargesCranageFlesh Water SupplyT.D.Mooring GangsLabour Supply

332

110 RP-3-10-02 Pilotage Nightfees WF-3-4-2 Pilotage Nightfees MPA PilotPilot

Pilot Pilot

333

111 RP-3-10-06 Night Fees WF-3-4-2 Pilotage Night Fees Night Fees 334

112 RP-3-10-07 Statement of CargoHandling(loading/discharging),Handling Charges

WF-3-4-2 / < >Pulse/RiceGC (Loading/Discharge)Hard Wood /Log /TimberContainerHiring Equipment (Rope/Wire/Side Net/Sling)No of GangsNight Fee s Labour

335

113 RP-3-10-01 Daily Discharging andloading performance report

WF-3-4-2 TO MPA Port-EDI 336331

114 Daily Reports (Facilitiesand equipment)

340

115 RP-3-10-05 Wharfage Slip (back side) WF-3-4-2 341

116 RP-3-10-03 Berthing Charges WF-3-4-2TO TO 1

342

117 RP-3-10-09 Details of Charges forCranes and Other BerthFacilities

WF-3-4-2 343

118 RP-3-10-10 CERTIFICATE OF SIDENET WF-3-4-2 SideNetSideNet

Side Net

<Detail>Loading/DischargingName of Terminal OperatorDateShift(D/N)Number of gangsNumber of sidenetOver TimeRemarks

344

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

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without sample

119 RP-3-10-11 Certificate of Hire RopeSlings

WF-3-4-2 345

120 RP-3-10-08 Electricity Charges WF-3-4-2No. 1

<Header>Vessel NameVoyage No.Berthing Date<Detail>serial No.container No.Chargable period (From/To)Duration6 hours periodRate per 6 hoursAmout (US$)

346

121 RP-3-10-12 Storage Charge WF-3-4-21 TO MPA General Account

<Detail>serial No.Vessel NameVoyage No.Berthing DateAmount (US$)Remarks

347

122 RP-3-10-13 Supplimentary Bill (FCLLCL)

WF-3-4-2 Handling Charges(FCL LCL)Disbursement Account FCL

LCL 39FCL LCL HandlingCharges

<Header>Vessel NameVoyage No.Berthing Date<Detail>serial No.container No.TEURateAmount (US$)Remarks

348

123 RP-3-10-14 Bill for Supply of FreshWater

WF-3-4-2 Fresh Water 349

124 Operation Record Lists(Tariff form)

TariffRP-3-13-01 RP-3-13-06

RP-3-14-01 RP-3-14-13

125 RP-3-13-01 Operation Record forCHARGES ON VESSELS

WF-3-4-1 "RP-3-12 TARIFF AND DUES" "CHARGES ONVESSELS"

N/A N/A

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

126 RP-3-13-02 Operation Record forCHARGES ON CARGOES

WF-3-4-1 "RP-3-12 TARIFF AND DUES" "CHARGES ONCARGOES"

N/A N/A

127 RP-3-13-03 Operation Record forMISCELLANEOUS CHARGES

WF-3-4-1 "RP-3-12 TARIFF AND DUES" "MISCELLANEOUSCHARGES"

N/A N/A

128 RP-3-13-04 Operation Record forCONTAINER CHARGES

WF-3-4-1 "RP-3-12 TARIFF AND DUES" "CONTAINERCHARGES"

N/A N/A

129 RP-3-13-05 Operation Record for RE-SHIPMENT CONTAINERS

WF-3-4-1 "RP-3-12 TARIFF AND DUES" " RE-SHIPMENTCONTAINERS"

N/A N/A

130 RP-3-13-06 Operation Record forGENERAL INFORMATION

WF-3-4-1 "RP-3-12 TARIFF AND DUES" "GENERALINFORMATION"

N/A N/A

131 RP-3-13-07 Operation Record forService Fee of Agent

WF-3-4-1 Shipping Agent N/A N/A

132 StatisticalDataManagement

Predefined Statisticalgraphic chart

N/A 400

133 (Sub-systemNo.4)

RP-4-4-1-01 Predefined Statisticalgraphic table (Monthly,Annual, Decade)

N/AA. Vessel calling Total)Cargo Handling (including GC and container)

(Import/Export/Total)Container Handling (Import/Export/Total)CommodityRegional

442-01:443-01:444-01:10

442-01443-01444-01

134 RP-4-4-1-02 Predefined Statisticalgraphic chart (Monthly,Annual, Decade)

N/AA. Vessel calling Total)Cargo Handling (including GC and container)

(Import/Export/Total)Container Handling (Import/Export/Total)CommodityRegional

B. linebarpie

2 X

442-01:443-01:444-01:10

442-02443-02444-02

135 RP-4-4-1-03 Key Performance Indicator N/A Final Calculation for Key Performance Indicator 443-03

136 Predefined PeriodicReport

N/A Port EDI system No.1 3

137 RP-4-3-1-01 Monthly Report forCharges Daily SummaryList Foreign Adbance List

N/A Monthly Report for Charges Daily Summary ListForeign Adbance List Inbound Outbound

432-01

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

138 RP-4-3-1-02 Monthly Report for PilotNightfee

N/A Pilot night fee Pilot Pilot ××Pilot

2

432-03

139 RP-4-3-1-03 Monthly Report for eachitem of expenditure andeach vessel (for AccountDept.)

N/A 432-04

140 RP-4-3-1-04 Monthly Report for eachitem of expenditure andeach vessel (for SAD)

N/A Monthly_SAD_ _ 432-05

141 RP-4-3-1-05 Monthly Report for Income N/A Conservancy List Income4

A. DepositForeign (Import/Export)Account codeDairy (for month)

B. CashForeign (Import/Export)

Coastal 442-01

142 RP-4-3-1-06 Monthly Report forCommodity

N/A Conservancy List Commodity4

A. Cash ( Foreign (Import/Export))BerthCountryDairy (for month)Commodity

442-02

143 RP-4-3-1-07 Monthly Report forConserbancy Charges fromEmail data by Berth

N/A Conserbancy ChargesEmail

442-03

144 RP-4-1-1-01 Monthly Report for CargoProductivity

N/A Berth 442-04

145 RP-4-1-1-02 Monthly Report for CallingVessel and Cargo HandlingData

N/A 442-05

146 RP-4-1-1-03 Monthly Report for CargoHandling Statement

N/A 442-06

147 RP-4-1-1-04 Monthly Report for InwardOutward Conventional

Statement

N/A 442-07

148 RP-4-1-1-05 Monthly Report forContainer Boxes & tonnageshowing vessels wise

N/A 442-09

149 RP-4-1-1-06 Monthly Report for Ship'sMoving Data

N/A 442-10

Seq.No.

Sub-systemDocument

IDDocument Name


BusinessFlow No.

DB(Header)

*1

DB(Detail)*2-1

DB(Detail)*

2-2

AttachedFile*3

PrintForm*4

SampleID

Samplewith sample

without sample

Remarks*1 Function to register, search and inquire each data items in header part of documents(For example,IMO No. or ETA etc. in FAL2.) on screen.*2-1 Function to register, search and inquire each data items in detail part of documents(For example,B/L No. or name of cargo etc. in FAL2.) on screen.*2-2 Function to register and inquire each data items in detail part of documents(For example,B/L No. or name of cargo etc. in FAL2)

by uploading and downloading files (Excel or CSV.).*3 Function to register, search, inquire and print files (PDF, Excel, Word, PNG, JPG, etc.) .

The registered file is searched for by being linked with header information.These files are used by the following use.(A) For DB input : It means that it would be enables to register by uploading files (Excel or CSV.)(B) For reuse Excel, etc. by TO, etc. :It means that it would be reused by TO for their internal system use. (C) For evidence : It means that it would be used as evidence for the original confirmation, etc.

*4 Function to print documents in pre-defined format. The formats are basically based on the style of current business.

7.3.

# SystemName

FunctionID

BusinessFlow ID

Function Name Scope Output Forms

1 Port ClearanceProcedure(Sub-systemNo.1)

FT-1-01-01 WF-1-1-2-1WF-1-2-1-1

Function to Search &Preview FAL1

FAL1 FAL1FAL1FAL1FAL1

FAL1 *2

FAL1 *2

RP-1-01:GeneralDeclaration(IMO/FAL1)

2 FT-1-01-02 WF-1-1-2-1WF-1-2-1-1

Function to Register &Cancel FAL1

FAL1 FAL1

FAL1

FAL1 FAL1FAL1FAL1

SADSAD ON/OFF

FAL1

FAL1FAL1

3 FT-1-03-01 WF-1-1-2-2 Function to Search &Preview FAL2

FAL2 FAL2FAL2

FAL2 Cargo Manifest

FAL2FAL2

FAL2 *2

FAL2 *2

RP-1-02:Cargo DeclarationIMO/FAL2

# SystemName

FunctionID

BusinessFlow ID


4 FT-1-03-02 WF-1-1-2-2 Function to Register &Cancel FAL2

FAL2 FAL2

Voyage FAL1

FAL2 FAL2FAL2FAL2

FAL2

FAL2FAL2FAL2 Cargo Manifest

5 FT-1-05-01 WF-1-1-2-3 Function to Search &Inquire FAL3/4

FAL3/4 FAL3/4FAL3/4FAL3/4FAL3/4

FAL3/4 *2

FAL3/4 *2

RP-1-03:Ship's storesdeclaration(IMO/FAL3)RP-1-04:Crew's EffectsDeclaration(IMO/FAL4)

6 FT-1-05-02 WF-1-1-2-3 Function to Register &Cancel FAL3/4

FAL3/4 FAL3/4

Voyage FAL1

FAL3/4 FAL3/4FAL3/4FAL3/4

FAL3/4

FAL3/4FAL3/4

# SystemName

FunctionID

BusinessFlow ID


7 FT-1-07-01 WF-1-1-2-4WF-1-2-1-2

Function to Search &Preview FAL5/6

FAL5/6 FAL5/6FAL5/6

FAL5/6 Ports of call listFAL5/6FAL5/6

FAL5/6 *2

FAL5/6 *2

RP-1-05:Crew List IMO/FAL5RP-1-06:Passenger List IMO/FAL6RP-1-08:Ports of call list

8 FT-1-07-02 WF-1-1-2-4WF-1-2-1-2

Function to Register &Cancel FAL5/6

FAL5/6 FAL5/6

Voyage FAL1

FAL5/6 FAL5/6FAL5/6FAL5/6

FAL5/6

FAL5/6FAL5/6

9 FT-1-09-01 WF-1-1-2-5 Function to Search &Preview FAL7

FAL7 FAL7FAL7

FAL7 Heavy cargo list/Out of gauge cargo list

FAL7FAL7

FAL7 *2

FAL7 *2

RP-1-07:Dangerous cargo listIMO/FAL7

RP-1-09:Heavy cargo list/Out ofgauge cargo list

# SystemName

FunctionID

BusinessFlow ID


10 FT-1-09-02 WF-1-1-2-5 Function to Register &Cancel FAL7

FAL7 FAL7

Voyage FAL1

FAL7 FAL7FAL7FAL7

FAL7

FAL7FAL7

11 FT-1-10-01 WF-1-1-3-1 Function to Search &Preview Ship's particularinformation

*2

*2

RP-1-10-1:Ship’s particular

12 FT-1-10-02 WF-1-1-3-1 Function to Register &Cancel Ship's particularinformation

# SystemName

FunctionID

BusinessFlow ID


13 FT-1-11-01 WF-1-1-3-2WF-1-1-3-3WF-1-2-2-1

Function to Search &Preview PSC certificate

PCS(Port State Control)

FAL1 FAL1

*2

*2

RP-1-10-2-1:International tonnage cert.RP-1-10-2-2:Ship registryRP-1-10-2-3:Safety construction cert.RP-1-10-2-4:Safety radio telegraphy cert.RP-1-10-2-5:Safety equipment cert.RP-1-10-2-6:International load line cert.RP-1-10-2-7:IOPP cert & supplementRP-1-10-2-8:Shipboard oil pollutionemergency planRP-1-10-2-9:Minimum safe manning cert.RP-1-10-2-10:Competency cert. Of officercrewRP-1-10-2-11:CDC passport & competencycert (if Myanmar crew onboard)RP-1-10-2-12:Others

14 FT-1-11-02 WF-1-1-3-2WF-1-1-3-3WF-1-2-2-1

Function to Register &Cancel PCS certificate

PCS(Port State Control) PDF

15 FT-1-12-01 WF-1-1-4-2 Function to Search &Preview SecurityInformation

SecurityInformation

Security InformationSecurity Information

Security Information Security InformationDMA PDF


Security Information *2

Security Information*2

RP-1-12:Ship re-arrival securityinformation form

# SystemName

FunctionID

BusinessFlow ID


16 FT-1-12-02 WF-1-1-4-2 Function to Register &Cancel SecurityInformation

SecurityInformation

Security InformationVoyage FAL1


Security Information



17 FT-1-13-01 WF-1-1-4-3 Function to Search &Preview Port Clearance(Custom)

PortClearance(Custom)

Port Clearance(Custom)Port Clearance(Custom)Port Clearance(Custom)Port Clearance(Custom)

Port Clearance(Custom) *2

Port Clearance(Custom)*2

RP-1-13:Application for Certificatefor clearance inwards (Custom)RP-1-13-1:Ship currency listRP-1-13-2:Arm & ammunition listRP-1-13-3:Bonded store listprovisionRP-1-13-4:Deck engine store listRP-1-13-5:Walkie talkie listRP-1-13-6:Customs preventive 81RP-1-13-7:Container listRP-1-13-8:Nil listRP-1-13-9:History of vesselRP-1-13-10:Last port clearanceRP-1-13-11:Myanmar address listRP-1-14:Certificate for clearanceinwards (Custom)

# SystemName

FunctionID

BusinessFlow ID


18 FT-1-13-02 WF-1-1-4-3 Function to Register &Cancel PortClearance(Custom)


Port Clearance(Custom)Voyage FAL1

Port Clearance(Custom) Port Clearance(Custom)

Port Clearance(Custom)Port Clearance(Custom)

Port Clearance(Custom)



19 FT-1-15-01 WF-1-1-4-4 Function to Search &Preview Port Clearance(Immigration)

PortClearance(Immigration)

Port Clearance(Immigration)

Port Clearance(Immigration)Port Clearance(Immigration)Shore pass for crew (Visa for Passenger is out of

scope of Port EDI system)Port Clearance(Immigration)

Port Clearance(Immigration)*2


RP-1-39:Pratique certificate(Immigration)RP-1-45:Shore pass for crew

# SystemName

FunctionID

BusinessFlow ID


20 FT-1-15-02 WF-1-1-4-4 Function to Register &Cancel Port Clearance(Immigration)


Port Clearance(Immigration)Voyage FAL1

Port Clearance(Immigration) PortClearance(Immigration)

Port Clearance(Immigration)Port Clearance(Immigration)




There is no "Pratique certificate"issued by the Immigration, but theacknowledgment of the notificationis necessary.

21 FT-1-17-01 WF-1-1-4-5 Function to Search &Preview Port Clearance(Port Health Office)

PortClearance(PortHealth Office)

Port Clearance(Port Health Office)

Port Clearance(Port Health Office)Port Clearance(Port Health Office)Port Clearance(Port Health Office)

Port Clearance(Port Health Office)*2

Port Clearance(Port Health Office)*2

RP-1-38:Pratique certificate(free/restricted)

22 FT-1-17-02 WF-1-1-4-5 Function to Register &Cancel Port Clearance(Port Health Office)

PortClearance(PortHealth Office)

Port Clearance(Port Health Office)Voyage FAL1

Port Clearance(Port Health Office) PortClearance(Port Health Office)






# SystemName

FunctionID

BusinessFlow ID


23 FT-1-19-01 WF-1-1-5-1 Function to Search &Preview StowageInformation

StowageInformation

Stowage Plan Annex 71&72

Stowage Plan Annex 71&72

RP-1-36-01:Stowage plan (byPDF)/Inbound container list (byPDF)RP-1-36-02 Annex 71 72(only for container ships )

24 FT-1-19-02 WF-1-1-5-1 Function to Register &Cancel StowageInformation

StowageInformation

Stowage Plan Annex 71&72 FAL2

Annex 71&72

25 FT-1-20-01 WF-1-1-5-2 Function to Search &Preview Break bulk order

Break bulk order Break bulk order(P.O. application, General working order,Sat/Sunday working order, Break bulk order )

Break bulk orderBreak bulk orderBreak bulk order

Break bulk order *2

Break bulk order*2

RP-1-34:Break bulk order /General working order /Sat/Sunday working orderRP-1-35:P.O. application

26 FT-1-20-02 WF-1-1-5-2 Function to Register &Cancel Break bulk order

Break bulk order Break bulk orderVoyage FAL1

Break bulk order Break bulk order

Break bulk orderBreak bulk order

Break bulk order

Break bulk orderBreak bulk order

27 FT-1-21-01 WF-1-1-5-3 Function to Search &Inquire Cargo List

Cargo List Cargo List (B/L No., D/O No. )

(B/L No., D/O No. ) QRCargo ListD/O (B/L No., D/O No. ) QR

B/L D/O

RP-1-11-1:Cargo List

# SystemName

FunctionID

BusinessFlow ID


28 FT-1-21-02 WF-1-1-5-3 Function to Register &Cancel Cargo List

Cargo List MPA Cargo ManifestCargo List

Cargo Manifest MACCSCargo List FAL1 FAL2FAL1 FAL2 Cargo List

Cargo List Cargo List

Cargo ListB/LD/O

29 FT-1-22-01 WF-1-1-5-4 Function to Search &Inquire Deliveryorder(D/O)

Deliveryorder(D/O)

Delivery order(D/O) (B/L No., D/O No. )

B/LDelivery order(D/O)Delivery order(D/O)

B/L No., D/O No., name of cargoand consignee, location of cargo, etc. QR

RP-1-11-2 :Delivery order (D/O)RP-1-11-4 :B/L

30 FT-1-22-02 WF-1-1-5-4 Function to Register &Cancel Deliveryorder(D/O)

Deliveryorder(D/O)

B/L No. Cargo Lis D/OCargo List 1 D/O Cargo List1 D/O

D/OMACCS Cargo Manifest

D/O Cargo ListB/LD/O

31 FT-1-07-03 WF-1-2-1-3 Function to Search &Preview Ship's DepartureReport

Ship's DepartureReport

Ship's Departure ReportShip's Departure Report

Ship's Departure Report Ports of call list

Ship's Departure ReportShip's Departure Report

Ship's Departure Report *2

Ship's Departure Report*2

RP-1-47:Ship's Departure Report

# SystemName

FunctionID

BusinessFlow ID


32 FT-1-07-04 WF-1-2-1-3 Function to Register &Cancel Ship's DepartureReport

Ship's DepartureReport

FAL5/6 FAL5/6 Ship's Departure Report

Ship's Departure ReportVoyage FAL1

Ship's Departure Report



33 FT-1-23-01 WF-1-2-3-1 Function to Search &Preview Port Clearance(DMA)

PortClearance(DMA)

Port Clearance(DMA)Port Clearance(DMA)Port Clearance(DMA)Port Clearance(DMA)

Port Clearance(DMA) *2

Port Clearance(DMA)*2

RP-1-15 : Application for Certificatefor clearance outwards (DMA)RP-1-15-1 : Ship’s certsRP-1-15-2 : All officers’ certsRP-1-15-3 : All Myanmar crew certRP-1-15-4 : Other same docs asthose for Port State ControlRP-1-16, RP-1-41-3 Certificate forclearance outwards (DMA)

# SystemName

FunctionID

BusinessFlow ID


34 FT-1-23-02 WF-1-2-3-1 Function to Register &Cancel Port Clearance(DMA)

PortClearance(DMA)

Port Clearance(DMA)Voyage FAL1

Port Clearance(DMA) Port Clearance(DMA)

Port Clearance(DMA)Port Clearance(DMA)

Port Clearance(DMA)

Port Clearance(DMA)

Port Clearance(DMA)

35 FT-1-25-01 WF-1-2-3-2 Function to Search &Preview Port Clearance(Custom)


Port Clearance(Custom)Port Clearance(Custom)Port Clearance(Custom)Port Clearance(Custom)

Port Clearance(Custom) *2

Port Clearance(Custom)*2

RP-1-41:Application for certificate forclearance outwards (Custom)RP-1-41-1:Application for final outwardRP-1-41-2:Import clearance certificateRP-1-41-3 (=RP-1-16):Port clearancecertificate (MPA)RP-1-41-5:Wireless clearance certificateRP-1-41-6:Income tax clearance certificate(from Revenue Dept.)RP-1-41-7:Disbursement clearance certificateRP-1-41-8:Over Time BillRP-1-42 Port clearance certificate (Custom),etc.

# SystemName

FunctionID

BusinessFlow ID


36 FT-1-25-02 WF-1-2-3-2 Function to Register &Cancel Port Clearance(Custom)


Port Clearance(Custom)Voyage FAL1

Port Clearance(Custom) Port Clearance(Custom)

Port Clearance(Custom)Port Clearance(Custom)




37 FT-1-27-01 WF-1-2-3-3 Function to Search &Preview Port Clearance(Immigration)



Port Clearance(Immigration)Port Clearance(Immigration)Port Clearance(Immigration)



RP-1-44:Certificate for clearanceoutwards (Immigration)

38 FT-1-27-02 WF-1-2-3-3 Function to Register &Cancel Port Clearance(Immigration)


Port Clearance(Immigration)Voyage FAL1

Port Clearance(Immigration) PortClearance(Immigration)

Port Clearance(Immigration)Port Clearance(Immigration)




# SystemName

FunctionID

BusinessFlow ID


39 FT-1-28-01 N/A Function to Search &Refer Regular report

RP-4-1-1-01 Monthly Report for CargoProductivityRP-4-1-1-02 Monthly Report for CallingVessel and Cargo Handling DataRP-4-1-1-03 Monthly Report for CargoHandling StatementRP-4-1-1-04 Monthly Report for InwardOutward Conventional StatementRP-4-1-1-05 Monthly Report for ContainerBoxes & tonnage showing vessels wiseRP-4-1-1-06 Monthly Report for Ship'sMoving Data, etc.


)

41 BerthAllocation(Sub-systemNo.2)

FT-2-01-01 WF-2-1-1 Function to Search,Refer, Register & DeleteBerthing Information

BERTHINGINFORMATION Vessels in Wharves Vessels in Stream Expected Vessels

Berth Meeting

Expected Vessels General Cargo Vessels Container Vessels OilVessels

Expected Vessels FAL1Berth Meeting Expected Vessels Vessels in

Wharves FAL1

Vessels in Stream FAL1

# SystemName

FunctionID

BusinessFlow ID


42 FT-2-01-02 WF-2-1-1 Function to Search,Refer, Register & DeleteBerthing Information

BERTHINGINFORMATION Vessels in Wharves Vessels in Stream Expected Vessels

Berth Meeting

Expected Vessels General Cargo Vessels Container Vessels OilVessels

Expected Vessels FAL1Berth Meeting Expected Vessels Vessels in

Wharves FAL1

Vessels in Stream FAL1

RP-2-01 BERTHING INFORMATIONRP-2-01-01 Vessels in WharvesRP-2-01-02 Vessels in StreamRP-2-01-03 Expected VesselsRP-2-01-04 Tidal Information

43 FT-2-02-01 WF-2-1-2 Function to Search &Refer Tidal Information

Tidal Information

44 FT-2-02-02 WF-2-1-2 Function to Register &Delete Tidal Information

Tidal Information

2

RP-2-01-04 Tidal Information

45 FT-2-03-01 WF-2-1-1 Function to Search &Refer MovementApplication

MovementApplication

Movement ApplicationMovement Application

Movement ApplicationMovement ApplicationMovement Application

Movement Application *2

Movement Application*2

# SystemName

FunctionID

BusinessFlow ID


46 FT-2-03-02 WF-2-1-1 Function to Register &Delete MovementApplication

MovementApplication

FAL1 7Movement Application

Voyage FAL1

Movement Application Movement Application

Movement ApplicationMovement Application

Movement Application



RP-2-02 INWARD OUTWARDSHIFTING MOVEMENTAPPLICATION

47 FT-2-04-01 WF-2-2-1 Function to Search &Refer Movement Order(Pilot Assignment)

Movement Order Berth Meeting Berth Pilot RP-2-03-01 Movement order (formultiple ships)RP-2-03-01 Movement order (foreach pilot)RP-2-03-02 ANCHOR WATCH DUTYSHIPS EXPECTED

48 FT-2-04-02 WF-2-2-1 Function to Register &Delete Movement Order(Pilot Assignment)

Movement Order Berth Meeting Berth Pilot

49 FT-2-05-01 WF-2-2-1 Function to Search &Refer Pilot basicinformation

Pilot basicinformation

PilotPilot Pilot

50 FT-2-05-02 WF-2-2-1 Function to Register &Delete Pilot basicinformation

Pilot basicinformation

PilotPilot Pilot

51 FT-2-06-01 WF-2-2-2 Function to Search &Refer Pilotage Certificate

PilotageCertificate

Movement Order Pilot RP-2-04 Pilotage Certificate

52 FT-2-06-02 WF-2-2-2 Function to Register &Delete PilotageCertificate

PilotageCertificate

Movement Order Pilot

# SystemName

FunctionID

BusinessFlow ID



Performance summary table (foreach berth, each type of vessel,each pilot, etc.)


)

55 Invoice Issuing (Sub-systemNo.3)

FT-3-01-01 WF-3-1 Function to Search &Inquire Tariff

RP-3-12-01:TARIFF AND DUESRP-3-12-02:Agency Commission andFees

56 FT-3-01-02 WF-3-1 Function to Register &Cancel Tariff

57 FT-3-02-01 WF-3-2-1WF-3-2-2

Function to Search &Inquire Deposit

RP-3-11:Bank Reference

58 FT-3-02-02 WF-3-2-1WF-3-2-2

Function to Register &Cancel Deposit

59 FT-3-02-03 WF-3-2-2 Function to Search &Inquire Billing

60 FT-3-02-04 WF-3-2-2 Function to Register &Cancel Billing

61 FT-3-02-05 WF-3-2-2 Function to Balance ()

# SystemName

FunctionID

BusinessFlow ID


62 FT-3-15-01 WF-3-3 Function to Search &Inquire EstimatedDisbursement Account

EstimatedDisbursement

Estimated DisbursementEstimated Disbursement


RP-3-01-1:Estimated disbursement

63 FT-3-15-02 WF-3-3 Function to Register &Cancel EstimatedDisbursement Account

EstimatedDisbursement



64 FT-3-04-01 WF-3-3 Function to Search &Inquire FAL1/FAL2

FAL1/FAL2 Estimated Disbursement FAL1/FAL2

FAL1/FAL2 Estimated Disbursement

65 FT-3-05-01 WF-3-3 Function to Search &Inquire Estimated Usage

RP-3-01-2 :Prospect ofdischarge/loading volumeRP-3-01-3 : Statement of ExpensesInvolved

66 FT-3-05-02 WF-3-3 Function to Register &Cancel Estimated Usage

FAL1/FAL2 Estimated Disbursement

67 FT-3-06-A-01

WF-3-4-1 Function to Search &Inquire CHARGES ONVESSELS

(CHARGES ONVESSELS)

CHARGES ON VESSELS RP-3-13-01:Operation Record forCHARGES ON VESSELS

68 FT-3-06-A-02

WF-3-4-1 Function to Register &Cancel CHARGES ONVESSELS

(CHARGES ONVESSELS)

CHARGES ON VESSELS

69 FT-3-06-B-01

WF-3-4-1 Function to Search &Inquire CHARGES ONCARGOS

(CHARGES ONCARGOS)

CHARGES ON CARGOS RP-3-13-02:Operation Record forCHARGES ON CARGOES

# SystemName

FunctionID

BusinessFlow ID


70 FT-3-06-B-02

WF-3-4-1 Function to Register &Cancel CHARGES ONCARGOS

(CHARGES ONCARGOS)

CHARGES ON CARGOS

71 FT-3-06-C-01

WF-3-4-1 Function to Search &Inquire MISCELLANEOUSCHARGES

(MISCELLANEOUS CHARGES)

MISCELLANEOUS CHARGES RP-3-13-03:Operation Record forMISCELLANEOUS CHARGES

72 FT-3-06-C-02

WF-3-4-1 Function to Register &Cancel MISCELLANEOUSCHARGES

(MISCELLANEOUS CHARGES)

MISCELLANEOUS CHARGES

73 FT-3-06-D-01

WF-3-4-1 Function to Search &Inquire CONTAINERCHARGES

(CONTAINERCHARGES)

CONTAINER CHARGES RP-3-13-04:Operation Record forCONTAINER CHARGES

74 FT-3-06-D-02

WF-3-4-1 Function to Register &Cancel CONTAINERCHARGES

(CONTAINERCHARGES)

CONTAINER CHARGES

75 FT-3-06-E-01

WF-3-4-1 Function to Search &Inquire Re-shipmentContainers

(Re-shipmentContainers)

Re-shipment Containers RP-3-13-05:Operation Record forRE-SHIPMENT CONTAINERS

76 FT-3-06-E-02

WF-3-4-1 Function to Register &Cancel Re-shipmentContainers

(Re-shipmentContainers)

Re-shipment Containers

77 FT-3-06-F-01

WF-3-4-1 Function to Search &Inquire GeneralInformation

(GeneralInformation )

General Information RP-3-13-06:Operation Record forGENERAL INFORMATION

78 FT-3-06-F-02

WF-3-4-1 Function to Register &Cancel GeneralInformation

(GeneralInformation )

General Information

79 FT-3-07-01 WF-3-4-1 Function to Search &Inquire Agency Fees

(AgencyFees)

(Agency Fees, etc. RP-3-12-02:Agency Commission andFees

# SystemName

FunctionID

BusinessFlow ID


80 FT-3-07-02 WF-3-4-1 Function to Register &Cancel Agency Fees

(AgencyFees)

(Agency Fees, etc.

81 FT-3-11-01 WF-3-4-2 Function to Search &Inquire Daily report

(Dailyreport)

Operation Result Report

<Vessel>Cargo ManifestMovement Order (Pilot Assignment)Pilot Certificate

<Cargo>Conservancy ListStatement of Storage Charges (summary)Supplimentary BillDetail of Charges for Cranes and other Berth Facilities (Wharfage Slip-

p.2)Bill of Supply of Fresh waterL-6 and L-7

<Work>Cargo Handling Loading/DischargingDaily Discharging and loading performance reportLOADING REPORTCertificate of Hire Rope Sling

The typical lists of "RP-3-09&RP-3-10:DailyReport" are as follows.

RP-3-09-01:Conservancy ChargesRP-3-09-02:Conservancy ListRP-3-09-03:Challan ListRP-3-09-04:Conservancy Charges perConsigneeRP-3-09-05:Conservancy voucher (BL List)RP-3-09-06:Conservancy Charges by Berth

RP-3-10-01:Daily Discharging and loadingperformance reportRP-3-10-02:Pilotage NightfeesRP-3-10-03:Berthing ChargesRP-3-10-04:Pilotage CertificateRP-3-10-05:Wharfage SlipRP-3-10-06:Night FeesRP-3-10-07:Statement of Cargo Handling(loading/discharging), Handling ChargesRP-3-10-08:Electricity ChargesRP-3-10-09:Details of Charges for Cranes andOther Berth FacilitiesRP-3-10-10:CERTIFICATE OF SIDENETRP-3-10-11:Certificate of Hire Rope SlingsRP-3-10-12:Storage ChargeRP-3-10-13:Supplimentary Bill (FCL LCL)

# SystemName

FunctionID

BusinessFlow ID


82 FT-3-11-02 WF-3-4-2 Function to Register &Cancel Daily report

(Dailyreport)

Operation Result Report

<Vessel>Cargo ManifestMovement Order (Pilot Assignment)Pilot Certificate

<Cargo>Conservancy ListStatement of Storage Charges (summary)Supplimentary BillDetail of Charges for Cranes and other Berth Facilities (Wharfage Slip-

p.2)Bill of Supply of Fresh waterL-6 L-7

<Work>Cargo Handling Loading/DischargingDaily Discharging and loading performance reportLOADING REPORTCertificate of Hire Rope Sling

83 FT-3-10-01 WF-3-4-3 Function to Search &Inquire Other ChargesEach time of call

(OtherCharges Eachtime of call )

Other Charges Each time of call TARIFF AND DUESOTHER CHARGES (Each time ofcall) for Example:All Types of Late BillRP-3-08-03:Storage chargeRP-3-08-04:Supplementary BillRP-3-08-02:Electricity ChargeRP-1-41-4:Light DuesAgency FeesMisc-Charges

84 FT-3-10-02 WF-3-4-3 Function to Register &Cancel Other ChargesEach time of call

(OtherCharges Eachtime of call )

Other Charges Each time of call

# SystemName

FunctionID

BusinessFlow ID


85 FT-3-12-01 WF-3-4-4 Function to Search &Inquire Other ChargesMonthly

(OtherChargesMonthly )

Other Charges Monthly TARIFF AND DUES(Other Charges Monthly ) forExample:All Types of late Bill(Not include inD/A)RP-3-08-03:Storage Charges(Monthly)RP-3-08-04:Supplementary Bill(FCL>LCL)RP-3-08-02:Electricity ChargesRP-1-41-4:Light DuesAgency FeesMisc-Charges

86 FT-3-12-02 WF-3-4-4 Function to Register &Cancel Other ChargesMonthly

(OtherChargesMonthly )

Other Charges Monthly

87 FT-3-08-01 N/A Function to Search &Inquire Bill ofMPA(Marine Dept.)

Bill ofMPA(MarineDept.)

MPA(Marine Dept. )

MPA(Marine Dept. )MPA(Marine Dept. )

PR-3-10-04:Pilotage Certificate

88 FT-3-08-02 N/A Function to Register &Cancel Bill of MPA(MarineDept.)

Bill ofMPA(MarineDept.)

MPA(Marine Dept. )MPA(Marine Dept. )

89 FT-3-09-01 N/A Function to Search &Inquire Bill of TO

Bill of TO PR-3-10-05:Wharfage Slip

90 FT-3-09-02 N/A Function to Register &Cancel Bill of TO

Bill of TO

91 FT-3-13-01 WF-3-5-2 Function to Search &Inquire Combined Bill

Combined Bill RP-3-03:Combined BillRP-3-03-01:Combined Bill

# SystemName

FunctionID

BusinessFlow ID


92 FT-3-13-02 WF-3-5-2 Function to Register &Cancel Combined Bill

Combined Bill

93 FT-3-14-01 WF-3-5-2 Function to Search &Inquire Abstractstatement of Port Dues &Charges

Abstractstatement of Portand dues

RP-3-03-02 Abstract statement ofPort Dues & Charges

94 FT-3-14-02 WF-3-5-2 Function to Register &Cancel Abstractstatement of Port Dues &Charges

Abstractstatement of Portand dues

95 FT-3-15-01 WF-3-5-2 Function to Search &Inquire DisbursementAccount

DisbursementAccount

RP-3-05 Disbursement Account

96 FT-3-15-02 WF-3-5-2 Function to Register &Cancel DisbursementAccount

DisbursementAccount

97 FT-3-16-01 WF-3-5-3 Function to Search &Inquire General Account

General Account RP-3-07:General Account

# SystemName

FunctionID

BusinessFlow ID


98 FT-3-16-02 WF-3-5-3 Function to Register &Cancel General Account

General Account


RP-4-3-1-01 Monthly Report for ChargesDaily Summary List Foreign Adbance ListInbound OutboundRP-4-3-1-02 Monthly Report for PilotNightfeeRP-4-3-1-03 Monthly Report for each item ofexpenditure and each vessel (for AccountDept.)RP-4-3-1-04 Monthly Report for each item ofexpenditure and each vessel (for SAD)RP-4-3-1-05 Monthly Report for IncomeRP-4-3-1-06 Monthly Report for CommodityRP-4-3-1-07 Monthly Report forConserbancy Charges from Email data byBerth, etc.


)

101 Statistical DataManagement

FT-4-01 N/A Function to Search &Inquire EUC View

EUC EUC ViewEUC View

102 (Sub-systemNo.4)

FT-4-02 N/A Function to Register &Cancel EUC View

EUC EUC ViewEUC View

103 FT-4-04 N/A Function to OutputStatistical Data from EUCView in CSV format

EUC CSV EUC View CSV

# SystemName

FunctionID

BusinessFlow ID


104 FT-4-05 N/A Function to OutputPredefined Statisticalgraphic chart

RP-4-4-1-01_Predefined Statisticalgraphic table (Monthly, Annual,Decade)RP-4-4-1-02_Predefined Statisticalgraphic chart (Monthly, Annual,Decade)RP-4-4-1-03_Key PerformanceIndicator, etc.

105 FT-4-06 N/A Function to Coordinatewith external data

EDI No.1 No.3 Maccs (Cargo Manifest)TOS(Conservancy List )

DBEDI No.1 No.4 DB DBDB

Maccs DBTOS (Conservancy List )

MPA

GUI

Challan No.

# SystemName

FunctionID

BusinessFlow ID


106 FT-4-07 N/A Function to Managestatistical classification - - -

HS 10 6 WCO 55

HS

HS

107 LogisticsMonitoringSystem (Sub-system No.5)

FT-5-01-01 N/A GT01: Function toRegister gate openinghours

3-GT01

108 FT-5-01-02 N/A GT02: Function to Search& Preview gate openinghours

3-GT02

109 FT-5-02-01 N/A IM01: Function to Searchinformation on availabilityof carrying out CY

3-IM01 CY BL

BL

110 FT-5-03-01 N/A VS02: Function to Search& Display information onship movement

3-VS02

111 FT-5-03-02 N/A VS04: Function to Enterinformation on shipmovement

3-VS04

112 FT-5-04-01-02-3

N/A ID03: Make inquiry formembership ID

3-ID03 ID ID ID

ID

# SystemName

FunctionID

BusinessFlow ID


113 FT-5-04-01-1

N/A ID01: Application screenfor ID registration

3-ID01 IDID

SSL

114 FT-5-04-01-2

N/A ID02: Screen forchanging membershipinformation

3-ID02

115 FT-5-04-01-4

N/A MT01: Edit user ID 4-MT01 ID ID

SSL

116 FT-5-04-01-5

N/A PW01: Make inquiry forpassword

3-PW01 ID

117 FT-5-04-01-5

N/A MN03:Menus for systemadministrators

4-MN03

118 LG02 Acquire accesshistorical information

4-LG02 CSV ( Colins)

×

119 FT-5-04-01-6

N/A LG02 Acquire accesshistorical information

4- CSV ( Colins )

120 FT-5-04-02-1

N/A IF02 Edit Newsinformation

4-IF02 ( Colins )

( Colins )

121 FT-5-04-02-2

N/A IF01:News information 3-IF01

122 FT-5-04-02-3

N/A QA01: Make inquiry 3-QA01

# SystemName

FunctionID

BusinessFlow ID


123 FT-5-04-02-4

N/A QA02: Respond to inquiry 4-QA02

124 FT-5-04-02-5

N/A RQ01: Send comment 3-RQ01

125 FT-5-04-02-6

N/A RQ02: Confirm comment 4-RQ02

126 FT-5-04-03-1

N/A Function to Register e-mail delivery address

3- CY( Colins

)

127 FT-5-04-03-2

N/A 4-MT10 Edit master dataof administrator's mailaddress

4-MT10

128 FT-5-04-03-3

N/A CN10: Process e-mailing 2-CN10

129 FT-5-04-03-4

N/A CN01001: Process ofreflecting external data(AIS)

2-CN01001

(AIS) CN06001DB (AIS)

AIS URLAIS

AIS 1AIS

130 FT-5-04-03-5

N/A CN02001: Process ofreflecting external data(Port Management)

2-CN02001

( )CN04001

( )CN08001 DB

( )

HTTP

1

131 FT-5-04-03-6

N/A CN03001: Process ofreflecting external data(Terminal)

2-CN03001

( )CN07001 DB

( )

TOS

CY 1CY 10CY 10

# SystemName

FunctionID

BusinessFlow ID


132 FT-5-04-04-1

N/A CS01: List of company'scontact information

3-CS01

133 FT-5-04-04-2

N/A 4-MT06 Edit master dataof banner advertisement

4-MT06

134 FT-5-04-04-3

N/A 4-MT07 Edit master dataof Link to other site

4-MT07

135 FT-5-04-05-1

N/A DS01 brief description ofthe portal site of the port

3-DS01

136 FT-5-04-05-2

N/A DP02: Terms of use 3-DP02

137 FT-5-04-05-3

N/A DP01: Display theoperating instructions

3-DP01

138 FT-5-04-05-4

N/A FQ01: FAQs 3-FQ01

139 4-TM03: Edit terminalinformation pattern

4-TM03 ×

140 FT-5-04-06-1

N/A MT02: Edit master dataof port

4-MT02

141 FT-5-04-06-2

N/A MT04: Edit master dataof terminal

4-MT04

142 FT-5-04-06-3

N/A MT05: Edit master dataof ship company

4-MT05

143 FT-5-04-06-4

N/A MT08: Edit master dataof ships

4-MT08

144 FT-5-04-06-5

N/A 4-MT09 Edit master dataof latitude longitude ofthe port

4-MT09

145 FT-5-04-06-6

N/A TM01 Terminalinformation setting

3-TM01

146 IM04:Function to Referfrom mobile phones

3-IM04 CY ×

EOF*2 It will be possible to verify the progress status in the ways mentioned below:

A list of unapproved applications and a list of approved applications submitted by the relevant user

# SystemName

FunctionID

BusinessFlow ID


A list of procedures where the relevant user’s applications have been submitted and a list of procedures where its applications are in interim storage before submission. A flow of approvals for respective procedures (A list of approvers by order of approvals) A list of applications with information indicating their respective status of “Approved” and “Unapproved” by procedure and by approver

Documents

7.2. - open_jicareport.jica.go.jpopen_jicareport.jica.go.jp/pdf/12238358_03.pdf · Sample with sample without sample 1 Port Clearance Procedures ... Shipboard oil pollution emergency