7 Mile Landfill and Recycling Center Standard Operating ... Waddington RD/Disposal and... · 7 Mile Landfill and Recycling Center Standard Operating Procedures Checklist January 2013

7 Mile Landfill

and

Recycling Center

Standard Operating

Procedures Checklist

January 2013

7 Mile Landfill and Recycling Center (7MLRC)

Standard Operating Procedures (SOPs) Checklist

Standard Operating Procedures Date Created Last

Review Page

Number 1 R2013 Smoking Policy Apr 2009 Jan 2013 1 2 R2013 Procedure for Emergencies Feb 2009 Jan 2013 2 3 R2013 Procedure for Incidents Reporting Feb 2009 Jan 2013 5 4 R2013 Procedure for Locking Out Baler for Repairs Feb 2009 Jan 2013 8 5 R2013 Procedure for Working Alone Jun 2012 Jan 2013 9 6 R2013 Procedure for Incidents Resulting in First Aid Care Feb 2009 Jan 2013 13 7 R2013 Vacation and Other Absences Apr 2009 Jan 2013 17 8 R2013 7 Mile Acceptable Work Behaviour Policy Mar 2009 Jan 2013 18 9 R2013 Procedure for Communicating Offsite from 7 Mile Landfill

and Recycling Center (7MLRC) Apr 2011

Jan 2013 22

10 R2013 Hepatitis Safety Aug 2011 Jan 2013 25 11 R2013 Procedure for Working Near Open Water Ponds Apr 2010 Jan 2013 26 12 R2013 Procedure for Opening Covered Bin Mar 2011 Jan 2013 31 13 R2013 Personal Protective Safety Equipment Oct 2012 Jan 2013 32 14 R2013 Procedure for Appropriate Internet Use at 7MLRC July 2010 Jan 2013 34 15 R2013 Procedure for Public Access May 2009 Jan 2013 35 16 R2013 Procedure for Covering Staffing Needs Oct 2009 Jan 2013 38 17 R2013 Procedure for Contaminated Soils Nov 2009 Jan 2013 40 18 R2013 Procedure for Asbestos Nov 2012 Jan 2013 42 19 R2013 S60XDRC Complete manual Sept 2004 Jan 2013 45 20 R2013 Young Worker Orientation Checklist Guide Undated Jan 2013 76 21 R2013 Work Day Practices Aug 2010 Jan 2013 84 22 R2013 GAS TRIMMER SAFETY CHECKLIST 2009 Jan 2013 83 23 R2013 Wildlife Antler Handling Procedure Feb 2007 Jan 2013 84 25 R2013 The use of the counterbalance forklift Feb 2009 Jan 2013 90 26 R2013 Abandoned Firearm Handling Procedure Oct 2007 Jan 2013 96 27 R2013 Garden Waste 2010 Jan 2013 97 28 R2013 The Use of the Might-E Truck May 2012 Jan 2013 29 R2013 Procedure to Safely Manage a Work Site May 2012 Jan 2013 30 R2013 Procedure to Manage Safety Related Incidents Apr 2012 Jan 2013

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IMPLEMENTED April 2009

Regional District of Mount Waddington Standard Operating Procedure

Smoking on Site 7 Mile Landfill and Recycling Center

April 2nd, 2009 (Reviewed Jan 2013)

It is every employee’s right to a healthy and safe workplace. Due to the known health problems associated with second hand and primary use of tobacco products and the risks associated with landfill gasses, the Regional District of Mount Waddington (RDMW) is enforcing a No Smoking Policy for all of the 7 Mile Landfill and Recycling Center (7MLRC) site. This health and safety policy has precedent in other Vancouver Island landfill operations (Capital Regional District, Nanaimo Regional District, etc.) and is also in response to staff concerns about their work environment.

The Regional District is fully aware that tobacco use is highly addictive and will support any employee’s efforts n seeking assistance in breaking this addiction. Ass stance can be sought through the Upper Island Assessment and Resource Service at (250) 287-2266 or (250) 338- 4533 or (250) 956-3144 or Toll Free: 1-866-7892266.

If anyone wishes to discuss this policy, please contact the Operations Manager at your convenience.

Patrick Donaghy PEng, Operations Manager

IMPLEMENTED February 2009

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Standard Operating Procedure for Responding to Emergency Incidents for 7 Mile Landfill and Recycling Center (7MLRC)

February 18, 2009 (Reviewed Jan 2013)

Should an emergency incident occur at 7MLRC where staff, contactors or the general public’s safety is at risk (fire, earthquake, explosion, etc), the top priority is to immediately secure the safety of all persons. The following Standard Operating Procedure (SOP) provides clear direction and expectations to 7MLRC staff in how they showed mitigate the risk to all those present on site.

Initial Response to a Possible Emergency Incident

Should a staff member of 7MLRC become aware of a possible emergency incident, they must contact the site supervisor or the scale office on the radio immediately. The staff member must relay the following:

possibility of an emergency incident,

the nature of the incident and its location if known.

From this point of time forward, all other radio communication must cease unless it is related to the emergency incident until the incident is resolved.

Staff currently located at the Transfer Station should immediately report to the Scale Office unless they are the investigator of the emergency.

All other staff are to stay in their present location unless they are in possible danger or directed otherwise by the supervisor

Staff should direct any onsite contractor or member of the public to remain where they are unless there is a possibility of danger

Incident Assessment and Contacting 911

Once the staff member has reported the possibility of an emergency incident, the supervisor or his or her designate will investigate to confirm the emergency’s existence its nature and location. The investigator is not to approach the incident in any manner that will expose him or her to risk of injury. Always assess the scene and identify any potential risks prior to approaching the incident.

If an emergency is confirmed, the investigator will relate this information to the scale office attendant who will then call 911. The recommended message to the 911 operator is as follows:

“Hello my name is and I am reporting an emergency at the 7 Mile Landfill and Recycling Center located on Highway 19 just south of the Port Alice junction. The emergency is _______________ (describe emergency) ___________ . We have # of injuries of which # appear serious. 7 Mile Landfill and Recycling Center is


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protected by the Ministry of Forests and is not part of the Port McNeill fire protection area. A staff member will be waiting at the entry gate to guide emergency personnel as they arrive” Then answer any questions to the best of your ability.

When communicating to the 911 operator speak clearly and don’t rush. Once the initia call to 911 is complete or at the earliest opportunity, the scale office attendant must do the following:

Report to the supervisor or designate that the 911 has been contacted;

Organize someone to wait at the main gate to guide in emergency personnel.

Once 911 has been contacted, the scale office attendant must contact the Manager of Operations or the Administrator and inform them of the emergency and the current status of the situation. The contact numbers are:

RDMW Office: (250) 956-3301

Manager of Operations: Home (250) 956-2621 Cell (250) 230-1505 Administrator: Home (250) 956-8227 Cell (250) 230-1877

The landfill operator also needs to be contacted in not already onsite. The contact number is:

Landfill Operator: Cell (250) 230-2304

Evacuation of all Personnel from 7MLRC to Safety

Once the emergency incident is confirmed and its nature understood, the highest priority is to remove everyone to a safe location with minimal risk. The supervisor is to communicate to staff and contractors with RDMW radio frequencies as to the safest evacuation routes. Staff not committed to meeting emergency personnel at the main gate or manning the scale office should under the supervisor’s direction guide contractors and members of the general public to the scale office which will act as an emergency marshaling point.

If someone cannot be evacuated to the emergency marshaling point, a staff person should report the nature of the situation to the supervisor and then remain on location with the individual(s) who cannot be evacuated unless the staff person’s safety is jeopardized or the supervisor requires the staff person to respond to the emergency elsewhere.

Responding to Cause of Emergency

Staff should not try to address an emergency beyond their level of training. Fire extinguishers are deployed at various locations within the work area and should only be used with small fires and only when appropriate. When utilizing a fire extinguisher, staff must always ensure that there is a secure escape route and that no dangers exist that could endanger their safety.

Staff must ensure their personal safety prior to attempting to address a workplace emergency situation


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Regarding extinguishers, remember:

Type A label is in a triangle on the extinguisher. This extinguisher is used for ordinary combustibles such as cloth, wood, rubber and many plastics. These types of fire usually leave ashes after they burn.

Type B label is in a square on the extinguisher. This extinguisher is used for flammable liquid fires such as oil, gasoline, paints, lacquers, grease, and solvents. These substances often come in barrels.

Type C label is in a circle on the extinguisher. This extinguisher is used for electrical fires such as in wiring, fuse boxes, energized electrical equipment and other electrical sources. Electricity travels in currents.

Post Emergency Follow Up

Once the emergency incident has been resolved and no further danger to staff, contractors and the general public exists, a post emergency debriefing meeting needs to be conducted led by the Manager of Operations. The meeting will be followed by an Incident Report and staff are to be encouraged to contribute to the Manager of Operation’s report or to file the r own account as to what happened and suggestions to improve the RDMW’s response. These reports need to be completed within a week of the incident.


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Incident Reporting Procedure for 7 Mile Landfill and Recycling Center (7MLRC)


Should an incident occur where the following occurs, an incident report must be completed and sent to the Operations Manager within two days:

Potential or actual injury occurred to 7MLRC workers or the general public

Equipment was damaged or required repair Wildlife Interaction Abusive behaviour by a 7MLRC worker or a member of the public

Should a worker or a member of the public requires possible first aid care, it is vital that the “Procedure for Incidents Resulting First Aid Care” be followed to ensure proper treatment is applied to prevent unnecessary harm occur.

Completion of WorkSafeBC Incident Investigation Report (IIR)

WorkSafe’s IIR is usually filled out where an injury or the potential for an injury occurred To reduce the number of different types of forms, it is also to be filled out for additional types of incidents related to safety including wildlife interactions, abusive behaviour and equipment failure. If you should have any uncertainties about completion of an incident investigation and the proper documentation, please contact the Operations Manager or your Supervisor.

Where the above procedure is contested by a staff member or a member of the public, the supervisor and management must be informed immediately. If a staff member has concerns about the above procedure, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the first aid treatment’s standard operating procedure.

Key Contact Information

Emergency Services: 911

Manager of Operations (Patrick Donaghy): 250 956-3301 (office) 250 956-2621 (home) 250 230-1505 (cell)

Supervisor (Karl Digby) 250 949-6878 Administrator (Greg Fletcher) 250 956-3301 (office)


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Sample Completed First Aid Report


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Recycling Baler Lockout Procedure for 7 Mile Landfill and Recycling Center (7MLRC)


Should the recycling baler require any repairs or maintenance, the following Lockout Procedure must be followed as documented in the baler s manual. The baling manual is kept in the Supervisor’s Office.

Lockout / Tagout

It is the responsibility of the employer whose employees are engaged in installing, repairing, adjusting, inspecting, operating, or maintaining the baler to develop, document, and implement a policy and procedure for locking / tagging out any potentially hazardous energy source. This is of paramount importance and must be completed before any work is done to the baler.

Recommended Lockout Procedure

1. Disconnect all power to the baler.

2. Place a lock on the power source and place a warning tag that reads “UNDER REPAIR, DO NOT USE” on the power source and on the baler. 3. When the job is complete, be sure everyone is out of danger before removing the lock and tags. 4. Reconnect the power to the baler.

Where the above procedure is contested by a staff member, the supervisor and management must be informed immediately. If a staff member has concerns about the above procedure, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the recycling baler s lockout procedure.



Manager of Operations (Patrick Donaghy): 250 956-3301 (office) 250 956-2621 (home) 250 230-1505 (cell)

Supervisor (Karl Digby) 250 949-6878 (home)

Updated June 2012

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Procedure for the Working Alone for 7 Mile Landfill and Recycling Center (7MLRC)

Updated June 2012 (Reviewed Jan 2013) 7MLRC priority is to provide a safe work place for visitors, employees and contractors. There are times when a worker must carry out his or her duties in isolated locations. The Regional District of Mount Waddington (RDMW) as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures to keep workers inter connected within a safety monitoring network. Assess Level of Isolation of Area of Work If the site where the work in isolation is within radio contact with the Scale Office or Site Supervisor in charge of a construction project, carryout hourly radio checks to be initiated by Scale Office Attendant or Supervisor unless the Supervisor sets an alternative level of frequency for the checks. If work site out of Scale Office/Supervisor radio contact, establish whether a fellow coworker within radio contact of the Scale Office can maintain radio contact with isolated work site. If communication can be maintained, inform the Scale Office Attendant or Supervisor. Carryout hourly radio checks to be initiated by Scale Office Attendant or Supervisor through the inter-mediatory worker unless the Supervisor sets an alternative level of frequency for the checks. If work site out of radio contact, establish whether a fellow coworker within radio contact of the Scale Office can maintain visual contact with isolated work site. If visual contact can be maintained, inform the Scale Office Attendant or Supervisor. Carryout hourly radio checks to be initiated by Scale Office Attendant or Supervisor and have the inter-mediatory worker confirm isolated worker’s status by visual indicators unless the Supervisor sets an alternative level of frequency for the checks. If work site out of radio/visual contact, a fellow coworker within radio contact of the Scale Office must confirm the status of the isolated worker when hourly radio checks are initiated by Scale Office Attendant or Supervisor unless the Supervisor sets an alternative level of frequency for the checks. Frequency of Checks and Documentation Should a worker be deemed to be working in isolation, safety checks should be carried out on an hourly basis unless the supervisor determines otherwise. For normal 7MLRC operations, the scale office should use the safety check SOP for documentation purposes. For special projects such as the 7MLRC Expansion/Environmental Upgrade Project, use the attached worksheet for documentation with the Supervisor’s initials written in the appropriate box indicating when checks have occurred.. The above SOP for workers carrying out duties in isolation is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in

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IMPLEMENTED Late April 2010

disciplinary action. Key Contact Information Operations Manager Patrick Donaghy Office (250) 956-3301 Home (250) 956-2621 Cell (250) 230-1505 Email [email protected] Administrator Greg Fletcher Office (250) 956-3301 Email [email protected] Landfill Supervisor Karl Digby Office (250) 949-1681 Landfill Contractor Clint Ewen Cell (250) 230-2304 Email [email protected]

Updated June 2012

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Safety Check Tracking Sheet for Workers in Isolated Locations

Date: ________________________________

Project:______________________________

Name Location Type of Work 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00


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Comments:

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Procedure for Incidents Resulting in First Aid Care for 7 Mile Landfill and Recycling Center


Should an incident occur where a worker or a member of the public requires possible first aid care, it is vital that a preset procedure be in place to ensure proper treatment is applied to prevent unnecessary harm occur. The Regional District of Mount Waddington as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures for incidents requiring possible first aid treatment.

First Aid Training and Attendance

All staff should be trained to a Level 1 certification for first aid and maintain this standard. During all hours that 7 Mile Landfill and Recycling Center (7MLRC) is in operation, one staff person will be designated as the first aid attendant. The first aid attendant is responsible for the proper assessment of the casualty to the best of their training protocols and documentation of first aid information.

Designation of First Aid Attendent

At the start of every work shift, the first aid attendant will be designated and this will be made know to all staff. The designation should occur at the morning’s tailgate meeting, but should be communicated to all workers who may not have attended the meeting. In normal circumstances the scale office attendant will be the default first aid attendant but this must be communicated every morning.

Procedure for Incident Requiring Possible First Aid Care

Should an incident occur where a worker or a member of the public requires possible first aid care, the following steps must be carried out:

1. Notify the designated supervisor immediately. 2. Secure the incident area to ensure no further risks of injury. 3. Assess the casualty to determine whether he or she is safe to be moved from the

incident location. 4. If casualty cannot be moved safely, contact emergency services by phoning

“911”. When communicating with the operator, provide the following information. a. Your name and that you are an employee of the Regional District of

Mount Waddington. b. The location of the landfill “Approximately 12 km north of Port McNeil

along Highway 19, south of the Port Alice Junction” c. A description of the casualty Example “Adult male40 years old” d. Description of the injury and incident Example “Casualty slipped on ice

and fell on left arm. Casualty is complaining of a sore neck. Casualty is also complaining of a painful left wrist and it appears to be swollen. Casualty’s pulse appears strong and skin is warm and dry”

e. Describe what treatment has been provided. Example “Casualty’s neck has been secured by C-Spine Control”

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f. Let the operator know that emergency services will be met at the scale office and a guide will take them to the incident location.

5. If the casualty can be moved safely, he or she should be taken to the scale office and the designated first aid attendant should provide care there.

6. First aid attendant will provide the appropriate care as determined by level of training. If care appears to be beyond the attendant’s training, he or she should assess whether emergency services are required for transportation. Where beyond the attendant’s training, he or she must also recommend that a health professional be consulted as soon as possible.

7. The first aid attendant will document the incident through an “Incident Report” and document first aid care with the “First Aid Record” (see attached).

8. Copies of the “Incident Report” and the “First Aid Record” must be forwarded to the Manager of Operations and the originals are filed and retained at 7MLRC.

9. If the First Aid Attendant determines that a workers injuries require them to leave 7MLRC or affect their ability to perform their duties, the supervisor must be

informed of such findings.

Where the above procedure is contested by a staff member or a member of the public, the supervisor and management must be informed immediately. If a staff member has concerns about the above procedure, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the first aid treatment’s standard operating procedure.



Operations Manager Patrick Donaghy Office (250) 956-3301 Home (250) 956-2621 Cell (250) 230-1505

Email [email protected]

Administrator Greg Fletcher Office (250) 956-3301


Landfill Supervisor Karl Digby Office (250) 949-1681

Landfill Contractor Clint Ewen Cell (250) 230-2304 Email [email protected]

mailto:[email protected]




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Sample Completed First Aid Report


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Regional District of Mount Waddington (RDMW) Standard Operating Procedure

Vacation and Other Absences at Site 7 Mile Landfill and Recycling Center (7MLRC)

April 21st, 2009 (Reviewed Jan 2013)

It is every employee’s right and responsibility to take their allotted vacation time and when health or emergency issues arise utilize the appropriate types of leaves where warranted. It is also every employee’s responsibility to minimize disruptions when these occurrences happen so to not inconvenience fellow coworkers. The following SOP defines the expectations the Regional District requires of its employees and is grounded upon courtesy to your fellow coworkers

Vacation Leave: When an employee plans on utilizing their allotted vacation time under normal circumstances, they need to communicate this intention to the supervisor two weeks in advance and then forward the request in writing to the Operations Manager. The advance notice will permit the supervisor to plan for the temporary worker short fall and reduce the impact to fellow workers if possible. When informed of the request, the supervisor will alert the Operations Manager of the request to insure that it is handled promptly

Sick Leave: When an employee is unable to report to work due to health issues, they must contact the supervisor by 9:30 AM. Should the supervisor be out of contact, the employee must leave a message with the Scale Office attendant who will forward the information to the supervisor or if he or she is unavailable, the Operation Manager should be contacted. Due to the critical nature of the Scale Office Attendant in regards to the operation of 7MLRC, it is vital that the Supervisor or Operations Manager be contacted as early as possible so a substitute is available at 9:00 AM. Should more than two consecutive days of sick leave be required, it is RDMW requirements that a note from an attending doctor be submitted.

The above SOP is to be followed by staff at 7MLRC at all times with the exception of unusual circumstances that make compliance difficult. This SOP is designed to allow management and the supervisor to respond effectively to disruptions and minimize the impact to coworkers and operations.




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Acceptable Work Place Behaviour at 7 Mile Landfill and Recycling Center

March 30, 2009 (Reviewed Jan 2013)

It is every employee’s right to be treated with respect in relation to their workplace. The Regional District of Mount Waddington’s operations at 7 Mile Landfill and Recycling Center (7MLRC) will be conducted in an environment of respect through everyone’s commitment to acceptable behaviour to one another and to our customers. The Regional District of Mount Waddington as part of its commitment to a healthy and safe workplace is distributing the following Standard Operating Procedure which clearly communicates the following:

Regional District of Mount Waddington’s (RDMW) policy on acceptable behaviour;

the Expectations of Employee Conduct that staff must follow to avoid conflict; and

the consequences should policy and expectations not be adhered to. The

RDMW’s Acceptable Behaviour Code defines Acceptable Behaviour as:

Not engaging in comment or conduct that is known, or should reasonably be known, to be unwelcome. It forbids words or actions that are directed at another person's race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, age or conviction of an offence not related to employment.

The Acceptable Behaviour Code more specifically defines Unacceptable Behaviour as:

Any conduct, whether verbal, physical or by innuendo, that

is likely to cause offence or humiliation to any person;

has the purpose or likely effect of interfering with work performance and serves no legitimate work purpose

creates an intimidating, hostile or offensive working environment

is reasonably perceived by a person as placing a condition on employment, opportunities for training, or promotion, or any term or condition of employment

may include any unwelcome or unwanted behaviour or comments or jokes whether or not directed at a specific individual. This includes sexual advances or unnecessary physical contact.

It should be emphasized that the definition of unacceptable behaviour relates to the conduct of a supervisor to an employee who reports to him or her and vice versa.

Expectations have been developed in regards to operational/safety communications and dispute resolution for the employees at 7MLRC whose intent is to prevent conflicts from escalating to unacceptable levels. These expectations have been amended where necessary and are to be followed at all times. The Expectations of Employee Conduct are as follows:


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Expectations of Employee Conduct

1. Unacceptable Behaviour

Unacceptable Behaviour is defined as per the Acceptable Behaviour Code and can include discussion of subject matter that is undesired by anyone in listening distance.

The proper response to Unacceptable Behaviour is as follows: o Where an employee perceives unacceptable behaviour, they must clearly identify

the unacceptable behaviour to the t r ansgressing employee(s) and pursue a mutual ly agreeable resolution

o Should a resolution to the perceived unacceptable behaviour not be achieved, the issue should be brought to the attention of the 7MLRC Supervisor for resolution.

o Should the 7MLRC Supervisor be unable to resolve the perceived unacceptable behaviour, the issue should be brought to the attention of the Operations Manager for resolution.

o Should the Operations Manager be unable to resolve the perceived unacceptable behaviour, the issue should be brought to the attent ion of the Administrator for resolution.

o During the course of attempting to resolve to the perceived unacceptable behaviour, the employee has the right to utilize the grievance process laid out in the collective agreement

Communications relating to operational expectations or safety are to be conducted as per guidelines set out in “Safety and Operational Concerns” and “Superviso r/Employee Issue Resolution”

2. Safety and Operational Concerns

Communications relating to operational expectations or safety are to be conducted as per guidelines set out in “Safety and Operational Concerns” and “Supervisor/Employee Issue Resolution”

Daily Tailgate Meetings o Mandatory five minute tailgate meetings must be conducted every week. o Tailgate meetings must identify relevant safety concerns specific to the

week s operations o The 7MLRC Supervisor must provide brief expectations of individual employee s

for that week. o Detailed safety discussions should be identified and scheduled for the monthly

safety meeting o Where a specif ic detai led safety or operat ional issue needs to be discussed,

it should be conducted after the tailgate meeting with the individuals involved.

Monthly Safety Meetings o Monthly Safety Meeting will be led by the Manager of Operations

Agenda will be developed that identifies items requiring detailed discussion. Minutes w i l l be kept t o docum ent issues d iscussed and

fo l low-up ac t ions required. Em p lo ye e s m a y r e q u e s t p r i o r t o o r d u r i n g t h e m e e t i n g t h a t i s s ue s

b e a d d e d t o the agenda.

Safety Checks o Operational safety checks will be conducted and documented by staff where required

by management The 7MLRC Superv isor when on s i te is respons ib le in see ing that

safe ty checks are completed by the employee’s delegated responsibility. Unresolved safety or operational issues must be brought to the attention of

the Operations Manager if requiring final determination.


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3. Supervisor/Employee Issue Resolution

The 7MLRC Supervisor is responsible for the day to day operation of the landfill o Any appropriate direction by the supervisor in regards to landfill, recycling or salvaging

activities is to be carried out immediately If any direction is perceived to be a compromise to employee safety, the

concern is to be raised in a respectful manner and resolved immediately If resolution is not achieved, Operations Manager is to be contacted and until

resolution is achieved, the initial direction is to be carried out to the full extent possible without safety being compromised

o Employee suggestions in regards to changes or improvements to existing operations are to be raised in a respectful manner to the supervisor

It is the discretion of the 7MLRC Supervisor to implement the change and this decision will be honoured immediately

Should an employee feel that a suggestion warrants further review, the suggestion can be submitted to the Operational Manager in writing and an attempt will be made by the Operational Manager and 7MLRC Supervisor to review the submission and respond within two weeks if possible. The resultant decision is final.

o Should the 7MLRC Supervisor encounter behaviour that is insubordinate, the supervisor will identify the nature of the behaviour and direct that such behaviour cease immediately.

Should the insubordinate behaviour continue, the 7MLRC Supervisor will direct the employee to leave 7MLRC immediately and provide a written report to the OM that day so that the incident can be reviewed in detail immediately.

The OM upon review of the incident report and follow up investigation may carry out subsequent actions where appropriate if necessary

Where the 7MLRC Supervisor directs an employee to leave 7MLRC immediately, it shall be considered as suspension with pay pending the incident being reviewed by the Manager of Operations

4. Employees having difficulty doing core job functions

Employees are expected to be able to accomplish all core elements of their job descriptions o To accommodate challenges where certain elements are difficult to achieve,

reasonable accommodations will be considered o Where an employee respectfully identifies a challenge to their accomplishing a core

element of their job description, the 7MLRC Supervisor and employee will work cooperatively to develop means to overcome the challenge safely.

o Where an accommodation cannot be achieved, either the supervisor or the employee can request that the OM attempt to resolve the impasse. There is no guarantee that accommodations can be achieved and where not possible it will be left to the Manager of Operations discretion as to how the problem will be resolved.

5. Unacceptable Behaviour Outside of The Workplace

The RDMW does not interfere in the conduct of its employees when not at the workplace with the exception of potential criminal actions that relate to the Regional District operations.

Any perceived and substantiated breaches of the Criminal Act that is brought to the attention of management will be reported to the appropriate authorities.

Employees that are found to be in breach of the law in relation to another employee whether at work or away face potential consequences in relation to their employment status.

6. Inappropriate Commitments

Staff of the RDMW whether hourly, supervisory or management will not make any commitments outside of their mandate

Discretionary extension or reductions of hours worked is the mandate of management

In the case of an emergency or crisis incident, the 7MLRC Supervisor or hourly employee is encouraged to take initiative where necessary to resolve the incident. It is expected that a


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verbal incident report be made to management within 24 hrs of the incident to clarify what occurred and what decisions were taken.

The commitment of full time or permanent extension of employee hours is at a minimum a management decision which often needs to be confirmed by the RDMW Board

No one else should make a commitment regarding employment without the necessary sanction

Repercussions Relating to Unacceptable Behaviour

Failure to Abide with Acceptable Behaviour Code and Expectations of Employee Conduct will result in one or more of the following consequences:

1. Suspension with pay pending investigation of the employee’s behaviour

2. Verbal warning regarding the breach 3. Letter of Reprimand to be filed in the employee’s personal file 4. Suspension without pay 5. Dismissal from the employment of the RDMW

The RDMW retains the right to omit any steps in the listed series of consequences should it perceive that a failure to abide by the Acceptable Behaviour Code or the Expectations of Employee Conduct is of sufficient severity or insignificance that normal course of consequences is inappropriate. Breaches of the Criminal Act by an employee can result in immediate dismissal with cause from the RDMW service.

Conclusion

Breaches of the Acceptable Behaviour Code and the Expectations of Employee Conduct documented in this letter will not be tolerated. The listed consequences will be applied if warranted by an investigation of the Operations Manager. If anyone should have any questions in regards to the contents of this letter, please contact me immediately for clarification.



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Procedure for Communicating Offsite from 7 Mile Landfill and Recycling Center (7MLRC)

April 2011 (Reviewed Jan 2013)

7MLRC priority is to provide a safe work place for visitors, employees and contractors. Reliable communications beyond the landfill are critical for safety and the efficient operation of the landfill. The following Standard Operating Procedure was established for the benefit of landfill staff, visitors to the landfill and the Regional District.

Means of Communication Off-Site of the Landfill

The Regional District has established the following three means of communicating offsite from the landfill:

Main cell phone located at Scale Office;

Radio Communications the RDMW channel;

Internet phone communications through Gmail;

Backup cell phone

The main cell phone is the primary means of communication offsite from the landfill. The Regional District is responsible for its maintenance but should it not function properly, staff should carry out the following actions:

The “box” which the cordless phone connects has a series of green LEDS and one red LED grouped together. If the phone is not working check the LEDS. If the red LED is on, then the cell phone has no connection to the Telus cell network;

o ACTION: Check the connections between the “box” and the antenna to see if there is a bad connection. If problem cannot be resolved, report problem to the Regional District office by one of the other two means of communications.

If most the green LEDS are on and the red LED is out and the phone does not work.

o ACTION: Check the connection between the “box” and the cordless phone. . If problem cannot be resolved, report problem to the Regional District office by one of the other two means of communications.

If no LEDS are on; o ACTION: Check the connection between the “box” and the power supply. If

problem cannot be resolved, report problem to the Regional District office by one of the other two means of communications.

Should the main cell phone not work, inform the RDMW office or the Operations Manager of the problem through one of the alternative means of communications detailed below.

Should the main cell phone be out of order, the secondary means of communication is the radio with RDMW frequency. The radio on loan from the main office will be


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replaced in the near future with a base station. Use of the radio requires strict radio protocol. Keep communications to the bare essential. This communication is only reliable during the week when the main office is open.

The Gmail phone application uses an independent cell network from the main phone. Logon to the 7Mile [email protected] (password: 7mileemergency) and click on the phone option. Make sure you click “Canada” as opposed to the United States default. If you have any questions, ask the Operations Manager.

Finally the Regional District has purchased a backup cell phone (250) 230-0505. This cell phone uses prepaid minutes and must be used only where necessary. The current card will expire on April 1st , 2012 so it must be recharged shortly prior to this date. To ensure that the phone is ready for any emergencies, it must be inspected weekly to ensure that the battery is sufficiently charged. When not in use, turn the phone off. Staff are to limit how many people or organizations know the 230-0505 phone number. Finally when the backup cell phone is used, call must be tracked on a log sheet (see attached example). This phone is not for personal use.

The above SOP for workers communicating offsite is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action.













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7 Mile Landfill and Recycling Center Back-Up Cell Phone Log Sheet

Comments Date Time IN OUT Phone #

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IMPLEMENTED August 2011

Regional District of Mount Waddington (RDMW) Standard Operating Procedure (SOP)

Hepatitis Safety Management at Site 7 Mile Landfill and Recycling Center (7MLRC)

August 18th, 2011 (Reviewed Jan 2013)

It is every employee’s right and responsibility to work safely so as to ensure their long term health. Hepatitis in its various forms is a potential health issue whose risk to 7MLRC employees can be reduced by adhering to the following SOP.

Vaccination: The Twinrix vaccine is a series of injection taken over a six month period that can instill resistance to Hepatitis A & B. To be able to work in the full range of job duties at 7MLRC, workers must have started the Twinrix course of injections. Those who have not started the vaccination process will be limited to low risk duties such as vegetation control, bear fence maintenance, etc. It is also advised that following the completion of the Twinrix inoculations, 7MLRC staff have a blood analysis done to determine the level of protection acquired against Hepatitis A & B. The blood test can be done through a referral from a doctor at no cost to the worker.

Risk Assessment: Working at a landfill poses health potential risks which workers must be mindful of and needs to be done in a careful systematic manner. When undertaking a task, a worker must assess potential risks and develop a plan to manage safety. Decisions that need to be made include what is the most efficient yet safe manner to perform the task, what is the appropriate personal protective equipment needed for the task, etc. The worker is expected to bring concerns to the Landfill Supervisor and get approval for the work plan.

Personal Protective Equipment (PPE): All workers at 7MLRC must wear appropriate PPE when carrying out their duties. Should a task require that a workers contact with materials be such that they do not have visual contact with their extremities (i.e. hands being out of sight underneath cardboard, etc.), it is vital that more durable PPE be utilized. Currently staff should use Class 5 gloves supplied by the Regional District where a risk has been identified but management is also reviewing available safety gear to see if better options are available.

Punctures: Should a worker be injured, it is their responsibility to report the incident to the First Aid Attendant. In the case of a puncture, where an object has embedded its self at least temporarily into the body of a worker, the wound should be reviewed by the attendant and then be referred promptly to professional medical care to ensure no long term risk to the worker.

Reimbursement: The RDMW will reimburse all workers who are working at 7MLRC staff for their Twinrix vaccination costs.

The above SOP is to be followed by staff at 7MLRC at all times. This SOP is designed to allow management and the supervisor to manage Hepatitis risks effectively and to minimize the impact to workers and operations.


Patrick Donaghy PEng Operations Manager


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Procedure for the Working Near Open Water Ponds at 7 Mile Landfill and Recycling Center (7MLRC)

Late July 2010 (Reviewed Jan 2013)

7MLRC priority is to provide a safe work place for visitors, employees and contractors. There are times when a worker must carry out his or her duties in close proximity to open water ponds (ie Equalization Pond, Sequence Batch Reactors and Sedimentation Pond). The Regional District of Mount Waddington (RDMW) as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures to keep workers safe from potential drowning.

Risk of Drowning

Recent infrastructure investments have resulted in the construction of several ponds whose depths and contents pose a significant risk to the health and life of anyone who should fall in. Waters within these ponds contain various concentrations of contaminants which are likely toxic either through skin contact or ingestion. The depths of these ponds will also vary during the course of the year and there will be times when they pose a serious risk for drowning. This risk is magnified during periods when the aerators are functioning as it will significantly reduce the buoyant force normally associated with water. Another risk is that the liner material may at times hinder the ability of those in the water from escaping the pond. With these risks in mind, the following practices must be followed:

When working in close proximity to the pond, ie within fenced area or within the area of the exposed liner, workers must:

o Work with at least one other coworker who is within 50 meters; o Must wear a personal flotation device and eye protection.

Should a worker fall into one of the ponds, the following actions must be taken during and after the rescue:

o The scale office needs to be notified of the emergency; o Aerators must be shut down prior to anyone else entering the pond; o Prior to the shutdown of the aerators, rescues need to be performed

using a pole, life ring with rope or some other form of reach extension. Under no conditions should anyone attempt to enter the pools without

shutting down the aeration. o Upon removal from the pond, the individual must:

remove all clothing exposed to the contaminated water, have their eyes flushed thoroughly be doused thoroughly with clean water be taken immediately to the nearest hospital for a medical

examination

Due to the enhanced risk of this area of the landfill, the Scale Office must confirm the status of the isolated worker with half hour radio checks that are initiated by Scale Office Attendant or Supervisor.


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The above SOP for workers carrying out duties in close proximity to the landfill’s ponds is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action.


Operations Manager Patrick Donaghy Office (250) 956-3301

Home (250) 956-2621 Cell (250) 230-1505 Email [email protected]




Landfill Contractor Clint Ewen Cell (250) 230-2304





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Safety Check Tracking Sheet for Workers in Isolated Locations

Date:

Project:

12:00 9:00 10:00 13:00 11:00 17:00 14:00 15:00 16:00 Location Name Type of Work


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Comments:

IMPLEMENTED March 2011

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Procedure for Opening/Closing the Bin Lid at 7 Mile Landfill and Recycling Center (7MLRC)

March 2011 (Reviewed Jan 2013)

7MLRC priority is to provide a safe work place for visitors, employees and contractors. One of the busiest locations at 7MLRC is the general refuse bin with the lid that opens. Safe use of the bin is critical for the wellbeing of staff and landfill visitors.

Opening The Lid

When opening the lid of the bin, staff must inspect the bin and remove any thing that has come to rest on the lid. Failure to do so creates an overhead risk to anyone standing at the base of the bin. An additional risk is that it puts greater strain on the opening mechanism that could result in its failure. Consequences of a failure are the opening mechanism “kicking back” and injuring the worker and/or an uncontrolled closure of the lid that could hurt anyone caught in its travel path. A long term risk is the degradation of the open mechanism increasing the risk of a failure during normal use.

When opening or closing the lid, the following steps must be taken:

Inspect and clear any item, including snow or ice, that is on the lid;

Prior to starting to opening or closing the lid, insure that no one is within three meters of the bin other than the operator;

Inspect the mechanism to insure that it has not been degraded in any manner through prior use;

Proceed to use the opening mechanism in a slow and steady manner.

If you have any concerns about the opening mechanism either due to its operating condition or how to use it, immediately contact the Landfill Supervisor or a more experienced staff member. Under no circumstances should you operate the opening mechanism if you have any safety concerns.

The above SOP for workers using the bin lid opening mechanism is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action.



Home (250) 956-2621 Cell (250) 230-1505




IMPLEMENTED March 2011

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IMPLEMENTED October 2012

Regional District of Mount Waddington Standard Operating Procedure (SOP)

Procedure for the Management of Personal Protective Equipment (PPE) at 7 Mile Landfill and Recycling Center (7MLRC)

Instituted October 2012 (Reviewed Jan 2013)

7MLRC priority is to provide a safe work place for visitors, employees and contractors. There is a need for varying degrees of PPE to be worn a various locations within the bounds of the landfill. The Regional District of Mount Waddington (RDMW) as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedure to strike a balance between public access to the landfill and the need to manage safety in high traffic work areas. Public versus Work Area Zones at 7MLRC Most public visitors only access the transfer station/recycling depot when visiting 7MLRC (marked in “Green Zone” in figure below). Given the clear lines of sight, it is not necessary for visitors to wear PPE when dropping off their garbage or recycling though RDMW staff other the scale office attendant must wear PPE.

Anyone accessing 7MLRC outside of the “Green Zone” must wear a hi-vis vest or its equivalent and safety footwear (denoted by the green tab). The exception to the foot wear requirement are visitors who are participating in a guided tour of the facilities but they must wear a hi-vis vest or its equivalent. When interacting with a member of the public, 7MLRC staff are expected to do the following:

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1. Scale office attendant is expected to question anyone requesting access to landfill areas outside of the “Green Zone” unescorted whether they have safety foot wear and a hi-vis vest or its equivalent.

a. If the individual has no hi-vis outer wear, the attendant can lend a hi-vis vest on the understanding it will be returned.

b. If the individual has no safety foot wear, the attendant can check to see whether an RDMW staff member can escort the individual on a one time basis with the message communicated that the next the absence of no safety foot wear will result in access outside of the “Green Zone” being refused.

2. If an individual or group has arrived at 7MLRC for an escorted tour, contact the assigned staff escort and provide group members with hi-vis vest keeping track of the number of vests provided. At the end of the tour, the attendant or the escort will be expected to recover all vests from the guests.

If any staff or contractors have any concerns or thoughts as to how this SOP can be approved, contact the Operations Manager at your convenience. Key Contact Information Operations Manager Patrick Donaghy Office (250) 956-3301 Home (250) 956-2621 Cell (250) 230-1505 Email [email protected] Administrator Greg Fletcher Office (250) 956-3301 Email [email protected] Landfill Supervisor Karl Digby Office (250) 949-1681 Landfill Contractor Clint Ewen Cell (250) 230-2304 Email [email protected]

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IMPLEMENTED July 2010


Rules Regarding Appropriate Use of The Internet at 7 Mile Landfill and Recycling Center (7MLRC)

Late July 2010 (Reviewed Jan 2013)

The Regional District of Mount Waddington (RDMW) has linked 7MLRC to the internet to improve staff efficiency. Due to the location of the landfill, the level of service is limited to bandwidth and the volume of data transfer. With these constraints in mind as well as the mandatory policies regarding proper behaviour required of staff and contractors, the following standard of operation regarding internet use has been developed.

Email

Due to the limited amount of monthly data volume per month (1 Gigabyte), staff must be careful of the amount of information being transferred through the internet. Whenever data is being sent out, use an embedded hyperlink as opposed to the file itself. When send a large file (+500 kb), attempt to convert the file to a smaller size.

Inappropriate Content

The use of the computer and the internet link is a publicly funded asset and cannot be abused through the accessing of inappropriate material. Audio and video content not specifically related to the operations of the landfill must not be accessed without the prior consent of management. The accessing of internet content that is in violation to the spirit and policy regarding appropriate behaviour (pornography, hate based, etc.) will be considered a serious breach of said policy and disciplinary action will be pursued.

Downloading Information

When a large file or set of files (+10 mb) needs to be downloaded for the better operation of the landfill, contact the regional district office to see if it can be downloaded there and the data brought to 7MLRC by a data stick.

The above SOP for workers using the 7MLRC computer to access the internet is designed to ensure proper use of this limited resource in an environment that encourages efficiency and prevents inappropriate behaviour that offends other staff and the general public. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises the well-being of the RDMW and may result in disciplinary action.

IMPLEMENTED May 2009

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Standard Operating Procedure for Managing Public Access for 7 Mile Landfill and Recycling Center (7MLRC)

May 6, 2009 (Review Jan 2013)

7MLRC is an essential service facility which serves all communities of the North Island including residential households and businesses. Due to the services provided, members of the public visit 7MLRC throughout its operating hours. To insure staff and public safety, it is essential that access to the different parts of the landfill is managed properly. The following Standard Operating Procedure will direct staff, contractors and designated users as to the rules regarding access.

Zonal Access Management

7MLRC has been risk assessed zonally by staff for potential dangers. Four zones have been delineated and based on the identified risks within each zone, staff are directed by this Standard Operating Procedure as to the proper means of managing the public.

Green Zone “Open Public Access”

This area centered on the transfer station is accessible to the public without being accompanied by a staff member or having been signed off as being fully oriented with the 7MLRC SOPs. Key elements to this area’s proper management are as follows:

Scale Office Attendant must make unoriented visitor about the extent of Green Zone

Pass out laminated info sheet with map of landfill and safety procedures.

Blue Zone “Open Public Access/High Traffc”

This area centered on the scale office is accessible to the public without being accompanied by a staff member or having been signed off as being fully oriented with the 7MLRC SOPs. Due to the large volume of vehicle traffic moving through this area, no stopping is allowed except when waiting for service at the scale office. The lanes here must be kept clear except for the scale office parking spot. Key elements to this area’s proper management are as follows:

Scale Office Attendant should inform unoriented visitor about the extent of Blue Zone

IMPLEMENTED November 2009

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Yellow Zone “Limited Public Access”

This area centered on the recycling, landfill and composting areas is accessible to the public only if accompanied by a staff member or having been signed off as being fully oriented with the 7MLRC SOPs. Key elements to this area s proper management are as follows:

Scale Office Attendant must ensure that the visitor accessing the Yellow Zone Area has been signed off as being oriented to the 7MLRC SOPs; or

If the visitor has not been signed off as being oriented to the 7MLRC SOPs, a staff member must be available to accompany the visitor;


Red Zone “Restricted Public Access”

This area centered on the asbestos disposal area is accessible to the public only if accompanied by a staff member or if given permission by the supervisor or the Operations Manager. Key elements to this area’s proper management are as follows:

Scale Office Attendant must ensure that the visitor accessing the Red Zone Area must be accompanied by a staff member;

All visitors must have their entry and departure documented by time and their identity


IMPLEMENTED November 2009

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IMPLEMENTED October 2009 Regional District of Mount Waddington Standard Operating Procedure

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Procedure for the Filling of Staffing Needs Outside of Normal Scheduling for 7 Mile Landfill and Recycling Center (7MLRC)

October 28, 2009 (Reviewed Jan 2013)

7MLRC provides an essential service to all residents and businesses within the Regional District of Mount Waddington (RDMW). To ensure this essential service is provided without compromising staff, public and environmental health, it is critical that proper protocols be established to provide coverage when a deviation in the normal scheduling of staff occurs. When staff are requested to work beyond the normal required hours of their schedule, overtime wage rates must be paid by the RDMW as per the collective agreement. At all times when working at 7MLRC for the RDMW, staff are under the supervision of the RDMW management and its supervisors and will meet the expectations of performance as communicated to them.

Currently the following work schedule is considered the norm for 7MLRC operations:

Name Assignment Status Normal Work Days

Carl Supervisor Permanent Full Time Tuesday-Saturday Brad Scale Office/Recycling Permanent Full Time Monday-Thursday & Saturday Jackie Scale Office/Recycling Permanent Full Time Monday-Friday Deb Scale Office Permanent Full Time Tuesday-Saturday Josh Recycling Permanent Part Time Monday & On Call Coverage for

Recycling Patsy Recycling Permanent Part Time On Call Coverage for

Recycling

When work requirements result in the need of greater staff resources than the current schedule provides, the Supervisor will use the following considerations when making staffing recommendations to management:

Technical/Organizational knowledge requirements necessary to meet the specific work situation are paramount in determining who is asked to carry out a task. When in doubt, confer with the Operations Manager.

Current work loads of staff. Overtime while paying a premium wage puts additional demands on the well-being of a worker and contributes to potential health and safety concerns. Where a staff person has not met the hourly ceiling that triggers overtime and they are competent in meeting the work requirements connected to the extra work, they will be offered the extra hours prior to a worker whose current work load would require overtime to meet the extra work.

When all other factors are equal, seniority will then be the deciding factor as to who gets the extra hours.

o Current seniority at 7MLRC is as follows: Brad

Karl

Deb

Jackie

Josh

Patsy

IMPLEMENTED October 2009 Regional District of Mount Waddington Standard Operating Procedure

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The supervisor should make recommendations to management for schedule changes that minimize undue overtime demands being placed on a limited number of employees.

The above SOP for managing extra work loads that go beyond the expectations of the normal work schedule is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action.




Administrator Greg Fletcher Office (250) 956-3301 Email [email protected]





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Procedure for the Disposal of Contaminated Soils for 7 Mile Landfill and Recycling Center (7MLRC)

November 17, 2009 (Reviewed Jan 2013)

7MLRC is a contaminated soils disposal site with the handling of these materials being done in cooperation with Hazco. Contaminated soils when managed of properly provides an essential resource for the proper cover of solid waste when sequestered at LO/5&'J’sRlHUDfill but it is vital that staff and contractors follow proper management procedures to ensure the safety of the public/environment and efficient processing. The Regional District of Mount Waddington (RDMW) as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures for the proper processing of contaminated soils when it is brought to 7MLRC.

Approval of Contaminated Soils Disposal

Through a contractual agreement with Tervita and the RDMW, all contaminated soils deposited at 7MLRC must be managed by Tervita. All inquiries about depositing soils at 7MLRC are to be redirected to Tervita. This stipulation also includes all requests relating to “clean soil”.

Prior to contaminated soils being brought to 7MLRC for disposal, the following procedure must be implemented:

Tervita must receive approval from the Operations Manager (OM) or if he or she is unavailable, by someone on the management who is providing interim coverage for the OM. RDMW acceptance of material is documented by the signing of or the electronic validation of the “Waste Approval Application”. Typically coverage is done by the Administrator or his or her designate.

Upon giving the approval, the OM/designate will direct Tervita to specifically contact the landfill supervisor through the scale office and/or the landfill contractor to set an appointment time a least two days in advance of the drop off.

The OM/designate must also contact the landfill supervisor to communicate that approval for disposal has been given.

In the absence of the landfill supervisor, the OM/designate will work with the landfill contractor if an official representative of the Regional District is required.

Tervita and the landfill supervisor and/or landfill contractor prior to delivery of contaminated soils must develop a delivery plan. Any changes from the delivery plan must be communicated to Tervita and the landfill supervisor and/or landfill contractor.

Upon the arrival of a pre-approved load of contaminated soils for disposal, the scale office attendant must inform both the site supervisor and the contracted landfill operator.

Supervisory Coverage at 7MLRC


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To facilitate the coordination of contaminated soils at 7MLRC in cases where the landfill supervisor or the principal of landfill contractor are unavailable, the following protocols shall be followed:

The landfill supervisor is in-powered by the landfill contractor to call in employees of the contractor to operate onsite equipment to facilitate the delivery.

The landfill contractor is in-powered for the purpose of managing a delivery to provide supervision to 7MLRC staff. This temporary supervisory role should be carried out through a proxy of power delegated by the OM/designate.

The above SOP for processing contaminated soils brought to 7MLRC for disposal is designed to ensure staff, contractor, public and environmental health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action.



Home (250) 956-2621 Cell (250) 230-1505 Email [email protected]




Landfill Contractor Clint Ewen Cell (250) 230-2304


Tervita Site Supervisor Brian Fagan Office (250) 743-4200

Cell (250) 897-8370 Email [email protected]






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Procedure for the Disposal of Asbestos for 7 Mile Landfill and Recycling Center (7MLRC)

November 30, 2012 (Reviewed Jan 2013)

7MLRC is one of only two waste disposal sites that accepts asbestos on Vancouver Island. Asbestos when disposed of properly is one of the safest materials to sequester in a landfill but it is vital that staff and contractors follow proper disposal procedures to secure their health and safety as well as that of the public’s. The Regional District of Mount Waddington (RDMW) as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures for the proper processing of asbestos when it is brought to 7MLRC. Prior Approval of Asbestos Disposal Prior to a client being able to bring asbestos to 7MLRC for disposal, approval must be received from the Operations Manager (OM) or if he or she is unavailable, by someone on the management who is providing interim coverage for the OM. Typically coverage is done by the Administrator or his or her designate. Upon giving the approval, the OM/designate will inform the client wishing to dispose of the asbestos to contact the scale office and the landfill contractor to set an appointment time a least two days in advance of the drop off. The OM/designate must also contact the scale office and inform the attendant that approval for disposal has been given. RDMW staff/contractors must caution clients that there is a maximum wind velocity of 16 km/hr beyond which we cannot accept asbestos as part of our Ministry of Environment permit. Clients must be advised to call the 250 949-7147 weather phone number prior to departing to deposit their loads to minimize the chance that their load could be held up due to wind conditions. RDMW staff/contractors must also ask, when receiving an inquiry from a client in regards to depositing asbestos waste at 7MLRC, whether the material is insulation or some other low density material. If this material being deposited is classified as low density, they should inform the client that the load will likely be assessed its tipping fee based on its volume and not weight. To calculate the volume based tipping fee use the following formula:

(Length of Load) * (Width of Load) * (Height of Load) * 280 * 0.75 All load measurements should be in meters

7MLRC Onsite Disposal Procedures for Asbestos Upon the arrival of a pre-approved client with a load of asbestos for disposal, the scale office attendant must inform both the site supervisor and the contracted landfill operator. The client must have the proper manifest as per the federal Transportation of Dangerous Goods Regulation and a license to transport asbestos under Section 45 of the Hazardous Waste Regulation unless they are the actual generator and the asbestos is non-friable. The attendant must have the client fill out an Asbestos Entry Form and then pass the form to the Supervisor. The Supervisor upon receiving the filled out Asbestos Entry Form does a visual review of the packaged asbestos to confirm the integrity of the load. If the supervisor has any concerns regarding the load, he or she is to inform the client regarding the concerns and


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direct that the load must be taken off site until the concerns have been addressed. The Supervisor must also assess the weather conditions since a requirement of the landfill’s permit for the disposal of asbestos stipulates that the wind velocity be less than 16 km/hr. This would equate to a windy conditions at the asbestos disposal site which is unlikely due to its location. Upon receiving the Supervisor’s approval by inspection, the client is to be directed to the asbestos disposal site where the landfill operator is to be ready for immediate sequestering of the asbestos by burying the load under 0.5 meters of dirt. Upon the completion of the sequestering of the asbestos, the scale office clerk is to provide a receipt documenting the mass of asbestos disposed of and complete the transportation manifest and return the portion required by the transporter and the RDMW’s portion to the OM. Packaging Failure Should the double packaging of the asbestos be compromised during disposal, all staff, contractors and the public must vacate the immediate the vicinity of the exposed asbestos immediately. An assessment must be undertaken to determine what course of action is required. Any approach to the vicinity of the asbestos must be preceded with the asbestos being saturated with water to minimize expose to air born fibers. Once saturation is complete, only an individual certified in handling asbestos is permitted to mitigate the situation. If the asbestos was brought in by an uncertified handler (home owner or a farmer), they are not considered certified to address the breached asbestos. The cost of the clean-up and lost staff and landfill operator time will be charged to the individual who brought in the asbestos over and above the tipping fee. The above SOP for processing asbestos brought to 7MLRC for disposal is designed to ensure staff, contractor and public health and safety. Any suggestions for improvement of this SOP should be brought to the attention of the Supervisor and then to the OM for approval. Failure to follow the SOP compromises safety and may result in disciplinary action. Key Contacts: Operations Manager Patrick Donaghy 250 956-3301

[email protected] Landfill Supervisor Karl Digby 250 949-1681

[email protected] Scale Office Attendant Jackie Kirnbauer 250 949-1681

[email protected] Landfill Contractor Clint Ewing (Steelhead Enterprises) 250 230-2304

[email protected]


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Regional District of Mount Waddington

Asbestos Entry Form

Date: __________________ Time: ________________ Scale Office Attendant: ___________________________ Weather Conditions: _____________________________________ Name of Transporter: ____________________________________ License of Transportation #: ______________________________ Street Address: _________________________________________ City/Province: ____________________ Postal Code: __________ License Plate #: _________________ Name of Generator: ______________________________________ Street Address: _________________________________________ City/Province: ____________________ Postal Code: __________ Confirmation of Handling Procedures ( Y / N ) Asbestos material double packaged with each layer of

packaging being a minimum of 0.15 mm or 6 mil thick poly-bag. Plastic tumps or the equivalent equate to one satisfactory layer.

( Y / N ) Each asbestos package sealed with tape to eliminate loose edges.

( Y / N ) Each asbestos package labeled or tagged “ASBESTOS” clearly.

( Y / N ) Outside surface of asbestos package decontaminated prior to transportation.

I ______________________ submit the above information to the Regional District of Mount Waddington regarding the condition of the asbestos being disposed of at 7 Mile Landfill and Recycling Center as being accurate. _________________________ ______________ (Signature) (Date) _________________________ (Print Name) Supervisor Verification: __________________________

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H a r m o n y E n t e r p r i s e s , I n c .

M O D E L S 6 0 X D R C

Specifications and Dimensions

SPECIFICATIONS BALE SIZE 30” X 60” X up to 51”

(760 mm X 1520 mm X up to 1300 mm) BALE WEIGHT – ALUMINUM CANS up to 525 POUNDS (238 Kg) RAM PRESSURE@ 2400 92,360 POUNDS (41,894 Kg) CYCLE TIME 40 SECONDS with Regen CYLINDER 7” BORE, 4.5” ROD, 64” STROKE MOTOR 20 HP, TEFC PUMP 16 GALLON ELECTRICAL POWER 208/230/460 VOLT, 3 PHASE, 60 HZ BALE EJECT HYDRAULIC DUAL CHAIN BALE TYING WIRE OR BANDING

DIMENSIONS LOADING DOOR OPENING 25” X 60” (640 mm X 1520 mm)

UNLOADING DOOR HEIGHT 57” (1450 mm) OVERALL HEIGHT 166” (4220 mm) OVERALL DEPTH 228” (5790 mm) Approx. OVERALL WIDTH 74” (1880 mm) DEPTH WITH DOOR OPEN 288” (7320 mm) Approx. WIDTH WITH DOOR OPEN 78” (1980 mm) SHIPPING HEIGHT 117” (2970 mm) SHIPPING WEIGHT with CONVEYOR 8,825 POUNDS (4,003 Kg) INSTALLATION AND OPERATING AREA 190 SQUARE FEET

(17.7 SQUARE METERS)

Specifications subject to change without notice.

704 Main Ave North Harmony, MN 55939 USA Visit our website at: www.harmony1.com Email: [email protected]

Toll Free: 1-800-658-2320 International: 1-507-886-6666

Fax: 1-507-886-6706

http://www.harmony1.com/


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Table of Content Safety - Read Before Operating the Baler

Safe Operating Procedures

Installation and Start-Up Procedures Mechanical Set-Up

Electrical Requirements Final Set-Up and Testing

Baler Operating Controls and Operation 3 POSITION KEY SWITCH

UP, DOWN and AUXILLARY EMERGENCY STOP BALE FULL LIGHT ELECTRICAL DISCONNECT Loading the Baler with the Rear Chute Front Loading Compacting Materials Tying the Bale Ejecting the Bale

Getting Ready for the Next Bale Loading Baler with Optional Conveyor

Maintenance Lockout/Tagout Recommended Lockout Procedure Preventive Maintenance

Parts Section S60XDRC Chamber S60XDRC Platen and Ejector S60XDRC Hydraulic System S60XDRC Motor and Pump Assembly S60XDRC Electrical System S60XDRC Cylinder

S60XDRC Hydraulic Schematic S60XDRC Rear Chute Cylinder

Optional Equipment Optional Oil Tank Heater

Service Section Limit Switches Hydraulic Relief Valve Hydraulic Regen Valve Trouble Shooting

16 1

3 5 5

8 8 9 9 9 9 10 10 11 11 12

13 13 14

17 18 19 20 21 22 23

24

26 27 27 28

Revision 1 Starting with Serial Number – 760122XDRC December 10, 2002

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General Safety Information The Harmony Enterprises, Inc. S60XDRC Vertical Baler is intended to bale recyclable materials including corrugated cardboard, newspapers, and high and low density recyclable plastics. Any materials other than these common commodities should be authorized and verified by your local distributor. Any unauthorized material baled in this machine could injure the operator as well as cause substantial damage to the baler and void the manufacture’s warranty.

This baler is intended for use in an indoor-protected environment and not designed for outdoor-unprotected use. Drastic temperature changes and high moisture levels can affect the performance of this machine. Please consult your local distributor or the factory for any questions or concerns.

Safety - Read Before Operating Safety of the operator has been of prime importance in designing Harmony Enterprises, Inc. Balers. All Harmony Enterprises, Inc. balers are equipped with numerous safety devices to protect the operator. The S60XDRC is equipped with several important safety features.

With the key operated switch, baler operation can be monitored and controlled by supervisory personnel. With the key operated selector switch, the switch may be locked in any of three positions by turning the switch to that position and removing the key.

The S60XDRC platen will not start down unless both doors, loading and unloading, are closed and secured. This prevents access to the bale chamber, protecting the operator from potential injury. Any attempt to open the loading door after the baling cycle has been engaged will stop the platen.

Safe Operating Procedures It is the employer’s responsibility to take appropriate action to insure all employees and operating personnel understand and adhere to all safe operating procedures. In the event that the operator of this baler is unable to read in English, it is the employer’s responsibility to translate these instructions either verbally or in writing so that the operator fully understands the operation of this baler.

All employees and qualified operating personnel must completely understand the following procedures for safe operation of the baler.

Warning: Never enter the baler chamber. Do not put

hands or feet in or near the baler chamber when the machine is in operation. Always disconnect power before servicing machine and place a sign on baler stating “UNDER REPAIR DO NOT USE”.

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Warning: No one under the age of 18 may operate this

baler. No one under 16 may load material into this unit. Failure to abide may violate federal law.

Warning: Locate and install baler to meet all OSHA

and ANSI safety requirements.

Warning: Do not bale any volatile or combustible

materials in baler.

Warning: Any attempts to process unauthorized

materials such as glass, concrete, steel, wood, tanks, or containers could cause serious injury and damage to the baler.

Warning: Stand clear of the baler while in operation

and when ejecting a bale. Keep working area clean and dry with no obstructions. Do not stack things on baler.

Warning: Safety shields, access panels, and all safety

switches and devices shall be maintained to function at all times to protect personnel and meet safety standards.

Warning: Avoid all contact with hydraulic fluid. If

injury results from contact with fluid consult a doctor immediately. Do not operate baler if hydraulic fluid is leaking in any area.

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Installation and Start-Up Procedures It is the responsibility of the end user to properly install the Harmony Enterprises, Inc. baler in accordance with all local, state, and federal codes, and within manufacture’s guidelines. It is highly recommended that installation only be attempted by trained professionals specializing in this line of work. Consult the your distributor or the factory with any questions before attempting installation.

Warning: All personnel involved with the installation

of this baler should read this manual completely before proceeding. Only trained professionals should attempt baler installation. All safety precautions should be followed and all manufacturers instructions should be adhered to. Be sure installation area is free and clear of debris and remove all unnecessary personnel.

Mechanical Set-Up 1. A careful sight inspection is critical for safe installation. All personnel not

involved with the installation should be removed. The selected area must be clear of debris and the floor must be dry. Please allow a minimum of an 10’ by 20’ area to properly set up the machine. Measure the ceiling height in the desired area before attempting baler installation. The baler operates at a height of 166”, however additional ceiling clearance is recommended.

2. Please note that the baler will be shipped on its side unless special circumstances have been pre-arranged.

3. Harmony Enterprises recommends the use of a professional rigger when standing up the S60XDRC baler. Harmony Enterprises is not responsible for any damage to the machine incurred by customers trying to stand up the machine without professional assistance. Your local distributor should be able to coordinate the installation of your baler.

4. Balers are shipped with hardware for assembly packed inside the chamber area.

5. Remove the banding from the door handle on loading door and platen assembly.

6. Remove the restraints on the counter balance weights to allow loading door to open.

7. Check the voltage and frequency marking at the installation site main supply disconnect box to be certain that the electrical current characteristics (voltage, etc.) are compatible.

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8. After making sure that all wiring is correct, connect the baler to the power supply.

9. The hydraulic reservoir is shipped from the factory filled with a high quality all weather hydraulic oil. The hydraulic system has been completely operated and tested at the factory.

10. Before moving to next step. Give the baler a thorough visual inspection to insure that no damage has occurred during transit. Pay close attention to any hydraulic leaks, loose wires, or missing bolts. Do not attempt to operate the machine until everything is in order.

11. Install the conveyor system in accordance to the manufacturer’s instructions. A qualified electrician must take whatever steps are necessary to wire the conveyor to the baler to have both systems work together automatically.

Warning: An emergency stop switch is mandatory on

all conveyor systems and must be provided by the customer. All wiring to connect conveyor to baler must meet national electrical codes and OSHA requirements.

Mechanical Set-Up Conveyor

Lift the conveyor and rest it on the rear chute. After the conveyor is in place connect the hydraulic hoses and wires from the safety switch. Be sure the conveyor is setting level so the conveyor belt runs on center.

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Electrical Requirements

Warning: Hooking up the power supply to the baler

should only be attempted by a licensed electrician. The incoming voltage must be the same as the baler voltage, and the circuit must be capable of handling the amperage load. The use of any phase conversion is not recommended.

The HARMONY ENTERPRISES model S60XDRC baler comes standard from the factory wired for 3-phase service in either 208, 230, or 460 VAC - 60 Hertz. The baler will arrive pre-wired for the voltage specified at the time of purchase.

The S60XDRC must be connected to a properly installed and inspected branch circuit. The baler should be hardwired to the proper branch circuit using correct wire size, conduit, and connections. All wiring must comply with local codes as well as the National Electric Code. Please note the recommended circuit sizes:

20 HP Three Phase Motor (Standard) 208/230 Volt 460 Volt Disconnect Size (Amps) 100 Amps 60 Amps Fuse Size (Amps) 90 Amps 45 Amps Surge 70/68 Amps 35 Amps Operating 54/52 Amps 27 Amps Circuit Branch (Volts) 115 Volt 115 Volt Wire Size Minimum (Gauge) 4 Gauge 8 Gauge

Final Set-Up and Testing

Warning: Do not test this unit until you have

completely read and fully understand the instructions in this manual. Make sure all access covers are closed and secured and all safety devices are engaged. Clear all persons from the operating area before testing the baler.

1. Read section entitled Operating Controls to become familiarized with the control panel and function of each selector position and button.

2. With the baler disconnected from the power source, visually inspect all hydraulic, mechanical, and electrical connections on the baler.

3. Remove the pipe plug from the top of the oil reservoir and check the oil level. The oil should be level with the “Fill to Here” decal on the side of the tank. Install the breather shipped with the baler.

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4. Reactivate the power supply.

5. Turn the keyed selector switch to the HAND position.

6. Push the UP and AUXILLARY buttons while someone observes the rotation of the motor. The motor must turn in the direction of the arrow on the motor housing when viewed form the fan end. If motor rotation is incorrect, turn the selector switch to OFF IMMEDIATELY. Disconnect the machine from the power supply. Switch any two leads, #1-2-3, to the motor in the control box, to reverse motor rotation. Reactivate the power supply and recheck the motor rotation.

7. To raise the cylinder, proceed as follows:

A. Completely close the upper loading and lower unloading doors.

B. Start the motor by pushing the DOWN and AUXILLARY buttons to extend the cylinder until the mounting plate on the cylinder is about 1/2” from the channels of the baler frame.

C. Install the four 1” – 8 x 4 1/2” bolts up through the cylinder plate and holes in the baler frame. The nut must be on the topside. Put the lock washer and nuts on all four bolts and tighten to 200-ft. lbs.

D. After the cylinder is up and bolted in place, install the hoses in the hose clamps and clamp tight, leaving a little slack between cylinder and hose clamp. Be sure hoses are not twisted or kinked.

NOTE: When raising or lowering the cylinder, observe the hydraulic hoses so they do not become jammed between the cylinder and the top channels.

8. Raise the platen by pushing the UP and AUXILLARY buttons.

9. Opening the loading and unloading doors and remove the blocking that was placed under the platen for shipping.

IMPORTANT: Do not turn the keyed selector switch to AUTO until the restraint on the door closed limit switch LS-2 (marked with a tag) has been removed.

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10. Close both the loading and unloading doors on the baler.

11. Cycle the baler by positioning the selector switch to HAND. Push and hold in the DOWN and AUXILLARY buttons. The platen will move downward. After it has reached its lowest position, release the DOWN button and depress the UP and AUXILLARY buttons until the platen returns to the top.

12. Close the loading door once again. Cycle the baler by positioning the selector switch to AUTO. Push the DOWN and AUXILLARY button. The

baler will start and make one complete cycle and then stop with the platen at the top and the loading door open.

13. After completion on the packing cycle, the unit should stop automatically. If it does not, press the EMERGENCY STOP button. Refer to the Service Section for pressure setting and adjusting procedures.

14. The baler is now ready for operation.

NOTE: The platen will not go down unless the loading door is closed. The platen will not go up unless the bottom of the loading door follows the platen up. If the loading door is opened ahead of the platen, the platen will stop.

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Baler Operating Controls and Operation The end user is responsible for insuring that the baler has been properly installed and is maintained up to the manufacture’s recommendations to keep the baler performing at peak performance levels. The end user is also responsible for all local, state, and federal code compliance.

The employer is responsible for operator training in so far as instruction of the baler’s safety features and operation. If a language barrier exists, it is the employer’s responsibility to translate these instructions either in written form or verbally, so that the operator has a complete working knowledge and understanding of this baler. This responsibility exists throughout the functional lifetime of this machine regardless of employee turnover.

The employer is responsible for monitoring the employees operation of the baler and take the appropriate action to ensure that only acceptable material is baled in a safe manner. All safety features must be maintained at a fully operational level. This baler should not operate unless all aspects and components are in complete working order as per manufacturer’s recommendations.

Operating Controls The control panel is equipped with a 3 position HAND-OFF-AUTO key switch, UP, DOWN, AUXILLARY and EMERGENCY STOP button as well as a BALE FULL light, and an ELECTRICAL DISCONNECT. The following is a brief explanation of the function of each control.

Key Switch HAND When the keyed selector switch is in the HAND position, the UP and DOWN buttons will manually operate baler when pressed.

Key Switch OFF All buttons are inoperable in this position.

Key Switch AUTO When the keyed selector switch is placed in the AUTO position, the UP and DOWN buttons will start all automatic operations of the baler when pressed.

UP This button will raise the platen or open the rear chute door when pressed.

DOWN This button will lower platen or close rear chute door when pressed.

AUXI L LARY This safety button must be pushed along with the UP or DOWN button for all manual movements of the platen or rear chute door.

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EMERGENCY STOP This button will disengage the baler and stop the platen at any time. To reset twist button clockwise or pullout.

BALE FULL LIGHT This becomes illuminated when the bale has reached the desired size. The platen will remain in the down position and the indicator light will be on. The bale is ready to be tied and ejected, please refer to instruction on Tying the Bale.

ELECTRICAL DISCONNECT This is a safety feature that prevents access to the inside of the control panel without first disengaging power to the interior circuits.

BALER OPERATION After your S60XDRC baler has been properly installed and tested, it is ready for operation.

Loading the Baler With the Rear Chute (Step 1) 1. Disconnect power source.

2. Apply paraffin wax to the inside of the baler chamber before beginning to form a bale.

3. Close and latch both the upper loading and lower unloading doors.

4. Lock out the upper loading door handle by pulling the handle out and lock it in this position by sliding the lock pin in place.

5. Reconnect power.

6. Turn the selector switch to AUTO.

7. Start to fill baler by loading compressible materials through the loading chute on the rear of the baler.

8. A photo electric eye in the baler chamber will cause the baler to cycle automatically when the chamber becomes full of material.

9. The rear chute door will close automatically and then the platen will start to lower. After reaching a preset time, the platen will reverse and return to the up position. Then the rear chute door will automatically open.

10. Continue to fill the baler chamber. The machine will continue to cycle automatically until the desired bale size (see section entitled Adjustments) is obtained. The bale is complete when the Bale Full Light comes on, and the platen stops in the down position.

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Note: Any boxes or objects in the path of the upper loading door will keep the door from closing completely and prevent the baler from starting.

Warning: Do not use hands or feet to release any

obstruction in upper door’s path. Serious injury could result.

Front Loading Compacting Materials (Step 2) 1. After the baler chamber is filled, close the upper loading door.

2. Push the DOWN and AUXILLARY buttons. The platen will come down compressing the material in the chamber. After reaching a preset time, the platen will reverse and return to the top position, opening the loading door automatically. The baler will then shut off.

3. Refill the baler chamber and repeat the above procedure until the bale is completed.

4. The bale is complete when the BALE FULL light comes on and the platen stops in the down position.

Tying the Bale (Step 3) It is recommended to use single loop bale ties 14 gauge by 14 feet in length or steel flat strapping. Different wire tie gauges may be necessary depending on the material being baled. 1. Push the UP button to raise the platen far enough to place a flat piece of

cardboard across the top of the bale. This will help in tying the bale.

2. Close the loading door and push the DOWN and AUXILLARY buttons.

3. When the platen stops moving down, push the EMERGENCY STOP button to shut off the baler.

4. Completely open the loading and unloading doors. From the rear of the baler, push the looped end of the wire under the bale through the slots in the baler floor. Use optional clean-out rod to remove debris that is wedged into wire tie tracks. The hole on the end of the clean-out rod can be used to assist in pulling wire through wire tie tracks. Push the other end of the wire through openings in the platen, on top of the bale. Be sure that the wire does not get hooked on the platen channels.

5. If the baler is equipped with optional wire guides, push the wire from the front of the baler, through the slots in the platen until it comes out in the slots in the floor of the baler. See Figure 1

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6. From the front of the baler, put the straight end of the wire ties thought the loop in the other end, pull as tight as possible, and twist several times securely. See Figure 2.

Ejecting the Bale (Step 4)

Warning: Stand clear from

the front of the baler while the bale is being ejected from the bale chamber. Failure to do so may result in serious injury or death.

1. Make sure the upper loading door and the lower unloading door are completely open before ejecting the bale.

2. Go to the backside of the baler. Place both ejector chains on the hooks on each side of the platen.

3. Turn the key switch to HAND position and press the UP and AUXILLARY buttons to raise the platen until the bale is completely ejected out of the baler and onto a pallet.

4. Turn the key switch to AUTO, close all doors and cycle the baler one time by pushing the DOWN and AUXILLARY buttons. This will automatically cancel the ejector chains on the backside of the baler.

Getting Ready for the Next Bale

1. Repeat steps 1 thru 4.

FIG. 2

FLOOR TIE SLOTS

WIRE TIES P L A T E N

TIE SLOTS

MAKE LOOP

FIG. 1

W I R E

GUIDE

WIRE TIE

PUSH

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Loading Baler with Optional Conveyor 1. Follow steps #1 thru #4 of the previous section entitled Loading Baler With

Rear Chute.

2. With selector switch set at AUTO, the conveyor should begin to operate. Begin loading compressible materials into the conveyor hopper.

3. The conveyor will carry the material to the rear-loading chute. The material will fall from the end of the conveyor into the chute and then fall into the baler chamber.

4. A photoelectric eye in the baler chamber will cause the baler to cycle automatically when the chamber becomes full of material.

5. At the beginning of the automatic cycle, the conveyor will stop moving. The rear chute door then closes automatically and then the platen starts to lower. After reaching a preset time, the platen will raise and the chute door opens automatically. The conveyor begins to operate and continue to fill the baler chamber.

6. Continue to fill the conveyor hopper. The machine will continue to cycle automatically until the desired bale size (see section entitled Adjustments) is obtained. When this happens, the platen comes down, stops, and baler shuts off.

Warning: A suitable device must be manually

installed in the bale chamber to prevent inadvertent downward motion of the platen whenever a person is to

enter the bale chamber for any reason. A blocking device can be fabricated from readily available materials.

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Maintenance

Warning: A suitable device must be manually

installed in the bale chamber to prevent inadvertent downward motion of the platen whenever a person is to enter the bale chamber for any reason. A suitable blocking devise can be fabricated from readily available materials.

The end user is responsible for the care and maintenance of the baler and to keep the machine operating at peak efficiency for productivity and safety of the operator. A maintenance schedule should be set up following the guidelines established in this manual and accurate record keeping maintained for future reference. If the baler is not properly maintained and kept in clean running condition, then operator safety could be compromised and damage could occur to the machine. Failure to properly maintain all aspects of the baler could void the manufacture’s warranty.

Lockout / Tagout It is the responsibility of the employer whose employees are engaged in installing, repairing, adjusting, inspecting, operating, or maintaining the baler to develop, document, and implement a policy and procedure for locking / tagging out any potentially hazardous energy source. This is of paramount importance and must be completed before any work is done to the baler.

Recommended Lockout Procedure 1. Disconnect all power to the baler.

2. Place a lock on the power source and place a warning tag that reads “UNDER REPAIR, DO NOT USE” on the power source and on the baler.

3. When the job is complete, be sure everyone is out of danger before removing the lock and tags.

4. Reconnect the power to the baler.

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Preventive Maintenance Regularly scheduled maintenance is critical for a long productive service life expected from your Harmony Enterprises, Inc. baler. Failure to properly maintain your baler leads to added repair costs, extended down time, and safety concerns. A regularly scheduled program should include the following items.

Weekly 1. Inspect all nuts and bolts during the first week of use, and then monthly

thereafter.

2. Check hydraulic oil reservoir for proper oil level with the cylinder fully retracted. Maintain proper oil level in the reservoir with a high quality, all weather, hydraulic oil such as Conoco 5W-20 or equivalent. A “Fill to Here” decal is provided to help maintain the proper level. In addition, check for any leakage, kinks, or other damage to the hydraulic hoses and replace if necessary.

3. Check the power unit. Keep the power unit clean and free of debris in order to provide a clean air flow around the unit. Wipe all grease, dust, and dirt from the outside of the control box.

4. Check that all safety guards and access covers are secure and in the proper condition before operation.

Monthly 1. Check all nut and bolts. Inspect the overall condition of the baler and the

surrounding work area.

Yearly 1. Have a licensed electrician inspect the electrical system. All electrical

connections should be examined and the motor resistance should be checked. Recording successive readings helps prevent future failures.

2. Maintain the hydraulic system. Drain and refill the reservoir with 30 gallons of high quality all weather hydraulic fluid equal or better then Conoco 5W-20. Check all hoses and connections for leakage or wear and replace if necessary. Change the oil and filter after the first 50 hours of operation and every 250 hours thereafter. Modify this schedule if the baler operates in hot, dusty conditions.

Refer to the Parts Section for replacement parts information.

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Parts Section

The following illustrated parts section has been compiled to reflect part numbers required to order parts, and support assembly with descriptions of all parts, bolts, pins, etc. The operator can also identify part names to clarify proper operational steps.

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SERVICE SECTION

The following service section has been included in this manual to provide more detailed service information, which may be required by a qualified service technician.

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Service Section

Warning: Baler service should be performed by qualified

maintenance technicians only.

Platen Upper Limit Switch – LS1 The function of this limit switch is to stop the platen when it reaches its highest position. Adjust switch lever arm so the platen will stop its upward travel when the cylinder is 3/4 of an inch from being fully retracted.

Upper Loading Door Safety Switch – LS2 Adjust the magnetic switch so the platen will not start its downward travel until the upper loading door is 3/8” to 1/2” from being fully closed.

Bale Full Switch – LS3 Adjust the switch lever arm so the switch will activate whenever the actuator passes by the switch.

Platen Lower Limit Switch- LS4 Adjust the switch lever arm so the directional valve reverses when the platen is 3/4 of an inch from being fully extended.

Chute Closed Switch – LS5 Adjust the switch lever arm so the chute door is about 1/2 inch or less from closing.

Chute Open Switch – LS6 Adjust the switch lever arm so the chute door opens flush with the fixed hopper.

Photo Eye Platen - ER 1 Adjust photo eye so red light beams directly into reflector. Corresponding light will active upon signal being detected.

Photo Eye Chamber – ER2 Adjust photo eye so red light beams directly into reflector. Corresponding light will active upon signal being detected.

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Main Manifold Adjustments

Main Relief Valve The relief valve protects the main pump and main cylinder hoses.

‰ The Relief Valve is set 2400 PSI at the factory and should not need adjusting.

‰ Turn adjustment screw in to increase pressure. ‰ Turn adjustment screw out to decrease pressure. The above adjustments must be made while main pump is running over main relief.

Regen Valve The regen valve controls the extend speed of the main cylinder.

‰ The Regen Valve is set between 300-500 PSI at the factory and should not need adjusting.

‰ Turn adjustment screw out to decrease speed. ‰ Turn adjustment screw in to increase speed. The above adjustments must be made while main cylinder is extending.

Secondary Relief Valve The secondary relief valve controls rear chute, cylinder and hydraulic conveyor motor pressure. ‰ The Secondary Relief Valve is set between 800-1000 PSI at the factory and

should not need adjusting. ‰ Turn adjustment screw in to increase pressure. ‰ Turn adjustment screw out to decrease pressure. The above adjustments must be made while rear chute is moving or hydraulic conveyor motor is running.

Warning: When welding needs to be done on

the baler detach cylinder from platen when ever possible. Follow the steps below before welding:

1. When welding on the baler frame, the ground must be attached to the frame not the cylinder or platen.

2. When welding on the platen, the ground must be attached to the platen not the cylinder or the frame.

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Trouble Shooting

Warning: Trouble shooting should be performed by qualified

maintenance technicians only.

Problem Possible Cause Solution

Motor will not start. No power to the baler. Check power source

Connect power.

Starter overloads tripped Reset. Check amperage

draw if overload trips again.

Transformer or control Check for short circuit circuit fuse blown. then replace fuse.

Upper loading door not Close door. Retry fully closed or switch is out of adjustment.

Motor starts but Solenoid valve not working. See Electrical Schematic. platen does not move.

Platen chatters on up Low control voltage. Check incoming voltage. stroke.

Low oil level. Add oil.

Dirt build up on wear pads. Clean and lubricate.

Platen does not return Solenoid valve not operating See Electrical Schematic

to top or timer relay not functioning.

Platen drifts down. Defective directional valve Replace valve or

or damaged hydraulic cylinder seals. cylinder seal.

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Sample worker orientation checklist

Employee name: _________________________________________

Position (tasks): _________________________________________

Date hired: _____________________________ Date of orientation:

Person providing orientation (name and position): _______________

Company name: _________________________________________

Topic Initials (trainer)

Initials (worker)

Comments

1. Supervisor name:

Telephone #:

2. Rights and responsibilities

(a) General duties of employers, workers, and supervisors

(b) Worker right to refuse unsafe work and procedure for doing so

(c) Worker responsibility to report hazards and procedure for doing so

3. Workplace health and safety rules

a )

b )

c )

d )

4. Known hazards and how to deal with them

a )

b )

c )

d )

5. Safe work procedures for carrying out tasks

a )

b )

c )

d )

Worker Orientation Checklist page 1 of 2

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Topic Initials (trainer)

Initials (worker)

Comments

6. Procedures for working alone or in isolation

7. Measures to reduce the risk of violence in the workplace and procedures for dealing with violent situations

8. Personal protective equipment (PPE) — what to use, when to use it, and where to find it

a )

b )

c )

d )

9. First aid

(a) First aid attendant name and contact information

(b) Locations of first aid kits and eye wash facilities

(c) How to report an illness, injury, or other accident (including near misses)

10. Emergency procedures

(a) Locations of emergency exits and meeting points

(b) Locations of fire extinguishers and fire alarms

(c) How to use fire extinguishers

(d) What to do in an emergency situation

11. Where applicable, basic contents of the occupational health and safety program

12. Hazardous materials and WHMIS

(a) What hazardous materials are in the workplace

(b) Purpose and significance of hazard information on product labels

(c) Location, purpose and significance of material safety data sheets (MSDSs)

(d) How to handle, use, store and dispose of hazardous materials safely

(e) Procedures for an emergency involving hazardous materials, including clean-up of spills

13. Where applicable, contact information for the occupational health and safety committee or the worker health and safety representative

Worker Orientation Checklist page 2 of 2

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How to f i l l out the orientat ion checkl ist

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The orientation checklist covers the topics specified in section 3.23(2) of the Regulation, which are a required part of

any young or new worker’s training and orientation. Checklist topics #3, 4, 5, and 8 include blank lines so you can

add topics specific to your workplace. Once a topic has been discussed or demonstrated, the trainer and the employee

should initial the item. If the topic is irrelevant, mark “N/A” in the Comments column. Also indicate in the Comments

whether any follow-up is necessary. Here’s a brief explanation of each item on the checklist:

1. Provide workers with written contact information for their supervisors. If possible, introduce them immediately.

Go over the responsibilities specified in sections 115–117 of the Workers Compensation Act. Make a copy of the Act and

the Occupational Health and Safety Regulation available to workers, or point them to the online version at

WorkSafeBC.com.

2b. Tell workers that it is their duty to refuse to perform work if they believe it may be dangerous to themselves or

others, and that they cannot be punished for doing so. See sections 3.12–3.13 of the Regulation.

2c. Tell workers that hazards should be reported immediately, and identify who they should report hazards to (for

example, their supervisor or a safety coordinator). See section 3.10 of the Regulation.

3. Go over general rules, which include following work procedures, using personal protective equipment, and

operating equipment safely.

4. Inform workers about any known hazards that apply to them and tell them how to deal safely with these

hazards. For example, tell them to wear respirators while sanding and discuss respirator care.

5. Demonstrate specific tasks (for example, cleaning equipment or using ladders) and safe work procedures (for

example, locking out equipment before cleaning or repairing it).

6. Tell workers about person check procedures for working alone or in isolation. Teach them safety strategies such

as keeping the back door locked. See sections 4.21–4.23 of the Regulation.

7. Warn workers about any potential for violence. Tell them how to prevent incidents (for example, remain calm with

abusive customers) and how to deal with incidents (for example, do not attempt to restrain shoplifters or robbers).

See sections 4.27–4.31 of the Regulation.

8. If workers need to use PPE (for example, respirators while painting), tell them what equipment to use and teach

them how to use it properly. See Part 8 of the Regulation.

9. Make sure workers know what to do if they or someone else is injured. They need to know where to find first aid

supplies and who to report the injury to (all injuries must be reported).

10. Explain evacuation procedures. Show workers emergency exits, meeting points, locations of fire alarms and fire

extinguishers, and how to use extinguishers.

11. Explain what an occupational health and safety program is and go over it briefly with the worker. Tell them

where they can find a written copy of the program. See sections 3.1–3.3 of the Regulation.

12. Workers need to know about hazardous products such as paints, solvents, or cleaning products. Tell them how to

handle and dispose of such products safely, and where to find more information (for example, on product labels

and MSDSs). If workers are uncertain about proper procedures, they should always talk to a supervisor.

13. Where applicable, introduce workers to committee members or the worker representative and identify the

location of the joint health and safety committee minutes. Tell them why there is a committee or

representative, and provide them with contact information.

http://worksafebc.com/

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Typical orientation topics

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The following table describes some key orientation topics. It includes examples of things you may need to discuss with

workers during training, as well as some references that you can use for more information. Please note that this list is

not comprehensive — your orientation will need to include topics that are specific to your workplace and which

may not be described here. That’s why it’s important to do a hazard assessment for your specific workplace. An

assessment will help you identify any other necessary health and safety topics for training.

The “Resources” column in the following table includes three types of resources. Regular text is used for

references to the Occupational Health and Safety Regulation and web resources. Italicized text is used for

references to other health and safety publications (booklets and guides). You can find a searchable version of the

Regulation and electronic versions of publications online at WorkSafeBC.com.

Topic Things to discuss Resources

Worker rights and

responsibilities Responsibility to follow the Regulation

and other health and safety rules

Responsibility to use PPE when required

Right to refuse unsafe work

Regulation: Part 3, Rights and

Responsibilities

Regulation: Sections 115–117

(Workers Compensation Act)

Falls from elevation

(including ladder

safety)

Fall protection system being used

Fall protection procedures

Proper use of fall protection equipment

Ladder safety

Inspection and maintenance of ladders

and fall protection equipment

Regulation: Part 11, Fall Protection

An Introduction to Personal Fall

Protection Equipment

Slips, trips, and falls Keeping work areas free of clutter

Removing tripping hazards (such as

loose cords)

Cleaning up spills promptly

Regulation: Sections 4.39–4.41

Health and Safety for Hospitality

Small Business, page 6

Health and Safety for New Retail

Workers, page 11

Lockout

(for machinery and

power tools)

Define lockout

Types of lockout

When to lock out

Review procedures for specific

equipment

Regulation: Part 10, De-energization

and Lockout

Lockout

Guarding (for machinery and

power tools)

Types and purposes of guards

Inspection and use of guards

Requirement to leave guards in place


Safeguarding Machinery And

Equipment

Safeguarding in Manufacturing

Lifting and moving

objects or people

(strains and sprains)

Demonstrate safe lifting technique

Use of specialized equipment for lifting

or moving materials or people

Storage priorities (heavier items at lower

heights and lighter items higher up)


Handle With Care: Patient Handling

and the Application of Ergonomics

(MSI) Requirements

http://worksafebc.com/

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Topic Things to discuss Resources

Electrical safety Procedures for de-energization and

lockout

When and how to use PPE

Maintaining safe distances from exposed

power lines or cables

Regulation: Part 19, Electrical

Safety

Working Safely Around Electricity

Forklifts and other

mobile equipment Maintaining eye contact with equipment

operator

Speed limits and locations of travel lanes

Equipment inspection and maintenance

Load limits and procedures for safe

operation

Regulation: Part 16: Mobile

Equipment

Safe Operation of Lift Trucks

Confined spaces

(for example,

working in tanks,

silos, vats, rail cars,

hoppers, or sewers)

Hazards of specific confined spaces

Procedures for working safely in specific

spaces

Regulation: Part 9, Confined Spaces

Hazards of Confined Spaces

Confined Space Entry Program: A

Reference Manual

Personal protective

equipment (PPE) When and how to use specific PPE

Where to find PPE

Limitations of protection

Storage, maintenance, and inspection

Regulation: Part 8, Personal

Protective Clothing and Equipment

Chemical, biological,

and physical hazards Potential health effects of exposure

Common roots of exposure

Ways to prevent exposure

How to recognize signs and symptoms

of exposure

Regulation: Part 5, Chemical and

Biological Substances

Regulation: Part 6, Substance

Specific Requirements

WHMIS Reading and understanding labels

Reading and understanding MSDSs

Location of MSDSs

Hazards of products being used

Control measures and appropriate PPE


WHMIS at Work

First aid and

emergency

procedures

Names and locations of first aid

attendants

Locations of first aid kits

Locations of fire exits

Locations of fire extinguishers and how

to use them


Online First Aid Assessment Tool www2.worksafebc.com/calculator/

firstaid

http://www2.worksafebc.com/calculator/

Regional District of Mount Waddington PO Box 729 2044 McNeill Road, Port McNeill, BC V0N 2R0

Telephone (250) 956-3161 Fax (250) 956-3232 Web-site: www.rdmw.bc.ca Email: [email protected]

INCORPORATED JUNE 13, 1966

MUNICIPALITIES: ALERT BAY, PORT ALICE, PORT HARDY, PORT MCNEILL ELECTORAL AREAS: “A” (SOINTULA)“B(HOLBERGWINTER HARBOUR); “C” (QUATSINO, COAL HARBOUR, HYDE CREEK); “D” (WOSS, TELEGRAPH COV

Aug 2010 (Reviewed Jan 2013)

To 7 Mile Landfill and Recycling Center Staff

Management in its most recent review of operations has identified a work day practice that is not consistent with the current Collective Agreement in how staff are taking their breaks and lunches. The agreement stipulates that staff get two 15 minute breaks but no paid lunches. By following the agreement, it is expected that staff must work 6.5 hours during a normal seven hour shift. To assist in bringing the work day practices back into sync with the Collective Agreement, the following interpretations must be adhered to:

Staff may will take two (2) paid fifteen (15) minute rest periods at the worksite during the shift,

one (1) before meal break and one (1) after. If an employee wishes flexability in when they can take their breaks, ie. one (1) half hour break in lieu of two (2) fifteen (15) paid breaks, they must discuss this with and get the approval of the Landfill Supervisor.

When the Scale Office clerk takes his or her break, a competent substitute will provide coverage.

If a staff person can demonstrate to management that a work related task assigned by the Landfill Supervisor can be performed without impairing productivity, then the that time when food is consumed will not be considered one of the allowed rest periods or an unpaid break.

For the benefit of staff, I have added the contents of Article VI of the Collective Agreement which has directed my interpretations.

ARTICLE VI - HOURS OF WORK

Section 1: Hours and Overtime (a) The regular hours of work covering full-time Employees shall be seven (7) hours a day and thirty-five (35) hours

per week. Overtime for all Employees shall be rate and one-half for any hours worked over seven (7) hours per day or over thirty-five (35) hours per week, and double straight time rates shall be paid for all hours worked in excess of eleven (11) hours per day.

(b) However, the regular hours of work covering full-time Outside Parks Workers shall be eight (8) hours a day and forty (40) hours per week. Overtime for all Outside Parks Workers shall be rate and one-half for any hours worked over eight (8) hours per day and double straight time rates shall be paid for all hours worked in excess of eleven (11) hours per day.

(c) The hours of work for the Seven Mile Recycling \ Salvage Crew shall be Seventy ( 70) hours on a bi-weekly basis, scheduled accordingly to the operational need of the Employer. If this results in an eight (8) hour work day, the extra hour will not be considered as overtime.

Section 2: Posted Hours of Work Shifts shall be posted, with the meal break to be taken at times determined by the Employer, in consultation with the

Employees and having reasonab e regard to the Employee’s convenience Al fu l-time Employees shall be entitled to two (2) paid fifteen (15) minute rest periods at the worksite during the shift, one (1) before meal

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http://www.rdmw.bc.ca/


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break and one (1) after. An Employee working less than a full-time day shall have a ten minute rest period at the worksite during each continuous work period of three regular hours or more.

The scheduling of shifts or hours outside the norm for Employees shall be mutually agreed upon between the Employee and the Employer.

Section 3: Time Off In Lieu of Overtime

An Employee who works overtime may choose to be paid, or when submitting the overtime pay slip may request compensatory time off equivalent to the overtime pay. Such compensatory time off must be taken at a time mutually acceptable to the Employee and the Employer. Any compensating time off earned in a calendar year not taken by March 31st of the subsequent year, will be paid off on that date.

In conclusion, the 7MLRC responsibilities continue to increase in magnitude and diversity. Practices that negatively impact productivity while being out of compliance with the Collective Agreement can not be permitted. Management has instructed the Landfill Supervisor to be extra diligent in bringing work day practices back into sync with the agreement. If you should have any questions, please contact me at the Regional District office at your convenience.

Yours truly,

Patrick Donaghy PEng, RFT Operations Manager

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GAS TRIMMER SAFETY CHECKLIST

Reviewed Jan 2012

The following Standard Operating Procedure (SOP) is for the operation of the gas powered vegetation trimmer at 7 Mile Landfill and Recycling Center (7MLRC) and has been developed by the Regional District of Mount Waddington (RDMW) for the safety of its employees.

Initial Inspection

Thoroughly review and understand information provided in the grass trimmer operators manua

Before using, always inspect the grass trimmer for damage.

If a grass trimmer fails the initial inspection, notify your supervisor and attach a sign that clearly says “DO NOT USE.”

Operating Precautions

Always wear safety glasses or goggles and gloves when using a grass trimmer.

Wear long pants and safety boots (i.e., no sneakers or sandals) when using a grass trimmer.

Do not wear loose clothing.

Always start a gasoline-powered grass trimmer outside. Do not operate a gasoline-powered grass trimmer inside an enclosed space (i.e., sheds or garages) where carbon monoxide exhaust gas can accumulate.

Always operate the grass trimmer with the cutting head below the waist.

Never fuel a gasoline-powered grass trimmer when the engine is hot.

Shut off the grass trimmer and disconnect the spark plug wire or electric cord before performing mechanical adjustments, maintenance, or repairs or clearing/unclogging the underside of the cutting attachment and shield.

Any questions regarding the operation of the trimmer must be directed to the Landfill Supervisor.

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Memo To: 7 Mile Landfill Staff

From: Patrick Donaghy, Operations Manager

CC: Greg Fletcher

Date: Feb 4 2007 (Reviewed Jan 2012)

Re: Processing Wildlife Antlers

Procedure for Handling Wildlife Antlers

On February 3, 2007, the local Conservation Officer from the Port Hardy office visited the 7 Mile Landfill based on a report from the public regarding antlers deposited at our facility. While antlers collected as a result of seasonal shedding are unregulated, those antlers that are connected together by a skull plate are regulated. If one of our clients should drop off a set of antlers held together by a skull plate, please follow the procedure below:

If the antlers are the result of natural shedding i.e. no skull plate, they can be placed in the flea market and offered for sale.

If the antlers have the skull plate attached to the antlers, put the antler(s) aside away from public access in a secure location. Once or twice a year we will contact the conservation officer via the 949-2800 phone network who may come by to pick them up or direct us to dispose of them on the general garbage stream.

It is very important that the procedures outlined in this memo be followed diligently. Technically the sale of antlers that have not been naturally shed is a criminal offence and could have serious ramifications.

If you should have any questions, please call me at your convenience.

Patrick Donaghy, Operations Manager

Confirmation of Receipt: Name (printed) Signature

Implemented February 18, 2009

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The Use of The Counterbalanced Forklift


Introduction

The use of the counterbalance forklift (referred to as a “forklif ” in this document) at 7 Mile Landfill is

a vital component of the recycling and other operations. The Regional District of Mount Waddington as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures for operating a forklift.

Operator Certification Program

All staff operatng the forklift must have taken the forklift “Operator Certification Program” (OCP) The OCP must be reinforced by a recognized update course to reinforce the safe practices emphasized in the program every two years.

Pre-use Inspections

At the start of every work shift, the initial operator will carry out a Pre-use Inspection (PI) as detailed in Appendix A of this policy document. The PI form will then be filed in the appropriate binder to be held in the 7 Mile office. Any abnormalities/required repairs must be noted and also reported directly to the recycling supervisor who should forward the information to the Manager of Operations. If the safety of workers and/or the public is jeopardized by any deficiencies, a plan must be developed to ensure an adequate level of safety. If the plan does not meet a sufficient threshold of safety, the forklift is not to be used until the safety concern has been mitigated.

Obscured Visibility

The operator of the forklift must make every effort to ensure that his or her ability to view all safety concerns. The following practices must be followed:

When transporting a large load that obscures the view to the front of the forklift, the operator should drive in reverse from one location to another. The only exceptions would be when moving a load up a ramp and in areas of close confinement. In these exceptions, the operator must travel at reduced speeds and take additional precautions to ensure the safety of those occupying the immediate area.

When approaching an area where traffic (vehicular or pedestrian) merge, the forklift operator must slow to near stop, confirm visually that no collisions are possible and sound the horn two times. In instances when traffic continuously passes through an area of merging traffic (ie loading recycling in trailers), the forklift operator should cordon off the area to other vehicles or pedestrians until the task is completed.

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7 Mile Forklift Maintenance and Propane Log

To ensure proper maintenance of the forklift and equipment associated with its operation, proper recording is required. Appendix B, the 7 Mile Forklift Maintenance and Propane Log (referred in this document henceforth as the maintenance log) must document what maintenance has been undertaken including the filling of propane tanks.

It is required that work carried out on the forklift must have the corresponding date and hour meter reading data entered with the description of the maintenance. Other necessary information should include who did the work.

When documenting the filling of a propane tank, document the date when the tank was filled, the location and the hydrostatic inspection date. No tank should be refilled if the stamped hydrostatic date was over ten years ago.

Normal Operation of Forklift

The safe practices documented in the Operator Certification Program for counterbalanced forklifts are considered Standard Operating Procedures within the Regional District of Mount Waddington (RDMW). The use of seatbelts at all times is mandatory when operating the forklift. Where the practices are contested by a staff member, management, the supervisor and the staff member will study practice in question determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the forklift operations policy.

Stacking Loads

The correct operation of the forklift when placing or removing items from a stack is detailed in the documentation associated with the Operator Certification Program for counterbalanced forklifts and as stated above should be considered Standard Operating Procedures for the RDMW. It must be stressed that it is everyone’s responsibility to assess the stability of the stacks. If the stability of a stack is in question, the observer must immediately vacate and prevent others from entering the area of danger. The operator in consultation with the supervisor must then assess and determine the best course of action to remove the risk without compromising safety.

When stacking loads, stacks should be no more than three tiers high, with the top tier being staggered to anchor the stacks in place. Bales within the stack should be of fairly uniform dimensions.

Before using a pallet to store bales, the operator must inspect the pallet for any damage. Compromised or damaged pallets must be discarded away from the worksite and should not be used.

Elevating Personnel

The forklift is not to be used for lifting personnel nor will the operator allow any riders on the forklift. The use of a forklift to raise personnel requires an approved work platform which the regional district does not have.

Approved by the Regional District of Mount Waddington Operations Officer


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Appendix A: Pre-Use Inspection Checklist for 7 Mile Forklift

Daily Pre-Use Inspection Checklist for 7 Mile Forklift

M1:W1 Date:

Inspection Checks M:W1 T:W1 W:W1 Th:W1 F:W1 S:W1 M:W2 T:W2 W:W2 Th:W2 F:W2 S:W2

Engine ( does it sound normal ?)

Instruments ( check for normal readings)

Exhaust system ( check for leaks & excessive smoke)

Wipers & lights ( spotlights, turn signals, etc.

Horn & backup alarms ( strobe lights)

All hydraulic controls ( normal operation – lift, tilt, etc.

Transmission & clutch ( direction and speed range

Brakes ( parking & service brakes)

Steering

Fuel

Initials of Inspector Note any Concerns:

Date:

Hours M:W1: Hours S:W2:


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Walk Around Items (Visual)

(Before starting engine)

STATUS Remarks

OK NO ADD

Walk-around inspection (warning decals, capacity plate etc.)

Forks/locking pins, carriage, mast

Wheels, tires, & lug nuts (condition / pressure)

Engine (check oil level and for leaks)

Transmission (check oil level and for leaks

Engine belts ( check for adjustment / wear)

Air Cleaner ( check indicator, clean or change as required)

Radiator ( check coolant level and for leaks)

Hydraulic tank ( check oil level and for leaks)

Fuel Tank ( secure, valve open & fuel level)

Overhead guard ( no damage)

Seatbelt

Note anything abnormal or in need of repair:

Operator: Date:

Supervisor: Hour Meter Reading:


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Start-Up Items (After starting engine)

STATUS Remarks

OK NO ADD

Engine ( does it sound normal ?)

Instruments ( check for normal readings)

Exhaust system ( check for leaks & excessive smoke)

Wipers & lights ( spotlights, turn signals, etc.

Horn & backup alarms ( strobe lights)

All hydraulic controls ( normal operation – lift, tilt, etc.

Transmission & clutch ( direction and speed range

Brakes ( parking & service brakes)

Steering

Note anything abnormal or in need of repair:

Operator: Date:

Supervisor: Hour Meter Reading:

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Appendix B: 7 Mile Forklift Maintenance and Propane Log

Date Hour Meter Reading

Tank # and Stamp Date

Action Taken

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Memo To: 7 Mile Landfill Staff

From: Patrick Donaghy, Operations Manager

CC: Greg Fletcher

Date: Oct 2007 (Reviewed January 2012)

Re: Processing Deposited Fire Arms

Procedure for Handling Deposited Fire Arms

Should staff discover an abandoned firearm (handgun, rifle, shotgun, pellet gun, etc) it is mandatory that the firearm be handled carefully in such a way that no one’s safety is compromised. The local RCMP detachment in Port McNeill is to be contacted immediately and an appointment established for the firearm to be handed into the care of the proper authorities as soon as possible.

Ány firearm deposited at 7 Mile Landfill could potentially be connected in some criminal act and maybe considered as evidence by the RCMP. Likewise a firearm has the potential to cause accidental injury or death and it is totaly ou side of the RDMW’s interest for t to remain in the regional district’s possession any longer than necessary.

If you should have any questions, please call me at your convenience.

Patrick Donaghy, Operations Manager

Confirmation of Receipt: Name (printed) Signature

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Regional District of Mount Waddington PO Box 729 2044 McNeill Road, Port McNeill, BC V0N 2R0

Telephone (250) 956-3161 Fax (250) 956-3232 Web-site: www.rdmw.bc.ca Email: [email protected]

INCORPORATED JUNE 13, 1966

MUNICIPALITIES: ALERT BAY, PORT ALICE, PORT HARDY, PORT MCNEILL ELECTORAL AREAS: “A ” (SOINTULA)“B(HOLBERGWINTER HARBOUR); “C” (QUATSINO, COAL HARBOUR, HYDE CREEK); “D” (WOSS, TELEGRAPH COV

(Reviewed Jan 2012)

Garden Waste

The Regional District of Mount Waddington (RDMW) allows visitors to 7 Mile Landfill and Recycling

Center (7MLRC) to drop off garden waste with no tipping fee charged. Garden waste means smaller woody

or plant material whose diameter allows for easy breakdown when composted. It does not mean none natural

materials collected during outside cleanup projects or large woody material that will take an extended period to

breakdown. Examples of garden waste eligible for free tipping are as follows:

Small Branches (Less Than 2 inch Diameter) Leaves, Plant Cuttings, Hedge Trimmings, etc

http://www.rdmw.bc.ca/


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If you should have any questions, please contact me at our office at your

convenience. Yours truly,

P

atrick

Donaghy

PEng

Operation

s Manager


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The Use of the Might-E Truck

May 2012 The use of the 7 Mile Landfill Might-E Truck (referred to as a “Might-E Truck” in this document) is a vital component of the recycling and other operations. The Regional District of Mount Waddington as part of its commitment to a healthy and safe workplace has designed the following Standard Operating Procedures for the use of the Might-E Truck. Driver’s License Requirement All staff operating the Might-E Truck must have a valid Class 5 driver’s license. Pre-use Inspections At the start of every work shift, the initial driver will carry out a Pre-use Might-E Truck Inspection (PMETI) as detailed in Appendix A of this policy document. The PMETI form will then be filed in the appropriate binder to be held in the 7 Mile office. Any abnormalities/required repairs must be noted and also reported directly to the recycling supervisor who should forward the information to the Manager of Operations. If the safety of workers and/or the public is jeopardized by any deficiencies, a plan must be developed to ensure an adequate level of safety which must be attached to the PMETI identifying the problem. If the plan does not meet a sufficient threshold of safety, the Might-E Truck is not to be used until the safety concern has been mitigated.

Obscured Visibility The operator of the Might-E Truck must make every effort to ensure that his or her ability to view all safety concerns. The following practices must be followed:

When approaching an area where traffic (vehicular or pedestrian) merge, the Might-E Truck driver must slow to a stop, confirm visually that no collisions are possible.

When starting from a stop or changing from forward to reverse or vice versa, the appropriate horn signal must be sounded. These signals are as follows:

o When starting forward sound the horn three times. (Think Go-A-Head)

o When starting in reverse, sound the horn two times. (Think Back-Up)

7 Mile Might-E Truck Maintenance To ensure proper maintenance of the Might-E Truck, accurate record keeping is required. Appendix B, the 7 Mile Might-E Truck Maintenance (referred in this document henceforth as the maintenance log) must document what maintenance has been undertaken. It is required that work carried out on the Might-E Truck must have the corresponding date and mileage data entered with the description of the maintenance. Other necessary

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information should include who did the work. Normal Operation of Might-E Truck The safe practices and environmental awareness when driving the Might-E Truck are dependent upon driver vigilance. The Might-E Truck has been geared so the maximum speed it can achieve is 20 km/hr. The truck cannot be driven on any roads or highways which require vehicles be registered and licensed. The following practices must be adhered to at all times:

All occupants must wear their seatbelts if the Might-E Truck is in motion.

The motor must be turned off when the truck is not moving unless it is a stop and go situation.

All loads carried by the Might-E Truck must be properly secured.

Any abnormal performance or sounds must be investigated immediately and reported to the supervisor likewise. The supervisor is responsible for making management aware of any problems.

Corgo/items within the truck must be limited to what is required for the immediate tasks at hand. The Might-E Truck is not to be used as a storage area and should be emptied (both cab and bed) at the end of the work shift.

Supporting Documentation For further guidance regarding the Might-E Truck, please refer to the following:

Might-E Truck Maintenance Manual

Might-E Truck Owner’s Manual Where a practice is contested by a staff member, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the Might-E Truck’s standard operating procedure.

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Appendix A

Pre-use Might-E Truck Inspection (PMETI)

Inspection Checks M:W1 T:W1 W:W1 Th:W1 F:W1 S:W1 M:W2 T:W2 W:W2 Th:W2 F:W2 S:W2

Lights Working (Headlights,

brake, rear, signal)

Fluid Levels (Battery water level

and brake fluid)

Tires (Wear, Damage, Pressure)

Seatbelts

Windshield/Wipers

Voltmeter (Ideally 13.5 Volts)

Brakes

Steering

Check wiring for loose

connections/missing insulation

Charge (Should have all LEDs lit

at start of day)

Clean Connection of

Charger/Receptacle

Initials of Inspector

Note any Concerns:

Date:

Hours of Operation M:W1: Hours of Operation S:W2:

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Procedure to Safely Manage a Work Site for 7 Mile Landfill and Recycling Center (7MLRC)

May 2012

Workers and the public using 7MLRC must be constantly vigilant for the risks imposed by constant traffic. Traffic must not exceed 20 km/h given the compromised site lines which can obscure pedestrians and other vehicles. Other safety precautions include the requirement that staff must wear hi-viz work gear. The following SOP are the mandatory requirement that staff and contractors must adhere to when working in a specific location where their ability to monitor traffic and be seen by drivers is compromised. When Should a Work Site be Isolated? Worksites where the worker’s attention may be distracted from surrounding traffic need to isolated and identified in such a manner as to prevent drivers from endangering workers. The following considerations must be reviewed by workers when starting a project to determine whether a work site needs managed for traffic risks:

Is the ability for workers to immediately vacate a location compromised?

Do drivers have an unimpeded view of all workers while the project is being executed?

Will the project be located in a traffic thorough-fare? If any of these questions results in a yes, the work site must be managed through an Access Management Safety Plan (AMSP) for safety to isolate it from the risks associated with vehicle traffic. Managing a Work Site for Vehicle Safety Concerns Since each worksite is unique both in its characteristics and risks, the supervisor of a project must take three mandatory steps to manage site safety prior starting work. These essential steps are Plan, Communicate and Implement.

1. Plan

Identify all pathways by which traffic can approach the worksite

Identify temporary alternate traffic routes for use during duration of traffic

Identify routes by which workers will enter and exit worksite

Identify what Tools will be required to implement the plan (cones, barriers, ribbon, etc). 2. Communicate

Inform scale office attendant and all 7 Mile staff of plan

Scale Office Attendant to inform all visitors to 7 Mile of Plan/location during the period of implementation

3. Implement

Implement plan

Inform Scale Office Attendant and 7 Mile Staff when implementation ends The Landfill Supervisor or Acting Supervisor is the lead individual in developing the AMSP. It is expected that all RDMW staff, contractors and members of the public will cooperate with the supervisor’s efforts. Should any attempt be observed to interfere with the safety plan, the Manager of Operations needs to be informed immediately. Should a designated representative of Fox Disposal or Steelhead Enterprises as appointed by the respective management of these firms also initiate an AMSP, cooperation by 7 Mile Staff is expected. Where the above procedure is contested by a staff member or a member of the public, the supervisor and management must be informed immediately. If a staff member has concerns about the above

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procedure, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the first aid treatment’s standard operating procedure. Key Contact Information

Emergency Services: 911 Manager of Operations (Patrick Donaghy): 250 956-3301 (office) 250 956-2621 (home) 250 230-1505 (cell) Supervisor (Karl Digby) 250 949-6878 Administrator (Greg Fletcher) 250 956-3301 Fox Disposal (Greg Fox) 250 949-0153

[email protected] Steelhead Enterprises (Clint Ewen) 250 230-2304 [email protected]

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Procedure to Manage Safety Related Incidents for 7 Mile Landfill and Recycling Center (7MLRC)

April 2012

Should an incident occur where the following happens:

Potential or actual injury occurred to 7MLRC workers or the general public

Equipment was damaged or required repair

Wildlife Interaction

Abusive behaviour by a 7MLRC worker or a member of the public The Landfill Supervisor or Acting Supervisor must do the following:

Ensure that the imminent danger to the public and workers has been eliminated;

Conduct an incident review and then contact the Operations Manager, Steelhead Enterprises and Fox Disposal immediately after securing the safety of all workers and the public;

Document findings of the incident review and forward report to the Operations Manager, Steelhead Enterprises and Fox Disposal within two days.

In the course of the incident, should a worker or a member of the public require possible first aid care, it is vital that the “Procedure for Incidents Resulting First Aid Care” be followed to ensure proper treatment is applied to prevent unnecessary harm. Conducting an Incident Review When a supervisor is conducting an incident review, the following actions should be taken to thoroughly study what happened.

Retain copies of any First Aid Reports related to the incident

Take as many pictures as possible of the following: o Tire tracks o Any damage to equipment

Take written descriptions from all those involved in the incident

Make written notes regarding any observations made during the review The Landfill Supervisor or Acting Supervisor is the lead individual in making an initial attempt to determine what occurred when an incident occurs. It is expected that all RDMW staff, contractors and members of the public will cooperate with the supervisor’s efforts. Should any attempt be observed to interfere with the review, the Manager of Operations needs to be informed immediately. Should a designated representative of Fox Disposal or Steelhead Enterprises as appointed by the respective management of these firms also initiate a review, cooperation between the two investigations is encouraged.

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Completion of WorkSafeBC Incident Investigation Report (IIR) WorkSafe’s IIR is usually filled out where an injury or the potential for an injury occurred. To reduce the number of different types of forms, it is also to be filled out for additional types of incidents related to safety including wildlife interactions, abusive behaviour and equipment failure. If you should have any uncertainties about completion of an incident investigation and the proper documentation, please contact the Operations Manager or your Supervisor. Where the above procedure is contested by a staff member or a member of the public, the supervisor and management must be informed immediately. If a staff member has concerns about the above procedure, management, the supervisor and the staff member will study the practice in question and determine what if any changes are necessary. Any changes must not jeopardize safety and will be immediately incorporated into the first aid treatment’s standard operating procedure. Key Contact Information

Emergency Services: 911 Manager of Operations (Patrick Donaghy): 250 956-3301 (office) 250 956-2621 (home) 250 230-1505 (cell) Supervisor (Karl Digby) 250 949-6878 Administrator (Greg Fletcher) 250 956-3301 Fox Disposal (Greg Fox) 250 949-0153

[email protected] Steelhead Enterprises (Clint Ewen) 250 230-2304 [email protected]

Documents

7 Mile Landfill and Recycling Center Standard Operating ... Waddington RD/Disposal and... · 7 Mile Landfill and Recycling Center Standard Operating Procedures Checklist January 2013