(suB-coMpoNENT 1.1 OF TEqtp pHAsE _ rr)

Date:08-11-2013 venue: principal's chamber Time: 14.00 hours

Members Present

1.

2.

3.

Devdas Menon, Professor in civil Engineering, llr Madras. (chairman)

V. Radhakrishnan, Former Professor, llT Madras. (Member)

V. Gopa Kumar, Director, SpFU (Ex-officio member)

12. Dr. R. Balachandran Nair, lnstitute Representative.

7. Sri. Sheriff M., Additional Secretary, Hig\er Education, Govt. of Kerala. (Ex-officiomember) _-r4+ \

8. sri. James Jgsepl{, Joint Secreffi Fina/ce, Govt. of Kerala. (Ex-officio member)9. sri. sayeed Rashid lpoS, Director, LBS centre (Ex-officio member) C10.Dr. A. Mujeeb, Joint Director, LBS Centre (Special ,n ir"'";"Xi--'11. Dr. K.C.Raveendranathan, principal (Ex-officio Convener) I f,/(

Dr.

Dr.

Dr.

13. Sri. Manoj Kumar G., TEelp Coordinato, U

Principal of the lnstitute Dr K.C.Raveendranathan welcomed the members of the BoGto the meeting. chairman, Dr. Devdas Menon presided over the meeting.

The items as per the agenda and notes were taken for discussion and approval.

Minutes

Part A

Prcseds!"ai

Item No.Al: Approval of the minutes of the fifth meeting of the BoG held on 01-08-20i.3.

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The minutes of the BoG meeting held on 01.-08-20L3 wos read ond opitroved.

Item No.A2: Report on the action taken/pending on the pertinent decisionstaken as per the Minutes of the 5th Meeting of the Board of Governorsheld on 0L-08-2013 at LBSITW.

The Principol reported the octions taken on the pertinent decisions in the minutes ofthe 5th meeting of the Board of Governors held on 07-08-2073.

Part B

Discussion, Approval and Ratification

Item No.B0: Report on Progress of Procurement activities.

The progress of procurement octivities till dote was presented as given in

Annexure- 80. An omount of Rs.339.91Lakhs was spent for procurement, till date.

The problems in initioting and completing the purchose of pockoges due to paucity of

funds was brought before the Boord. ln this regord, the institute needs on omount of

Rs.700.93Lakhs for procurement urgently, for meeting pending payments.

Item No.81: Revised Procurement Plan.

The BoG discussed the proposal in detoil and approved the list as per the

Annexure- 87.

Item No.82: Report on in-house/externaltraining programs under FSD.

The report on the in-house/ external training programs for the facutty os per

the Annexure- 82 was presented.

Item No.B3: Detailed plan for training programs under FSD for next 3months.

The BoG opproved the training programs for the faculty oryd stoff as per the

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ltem No.84: Progress Repo?t on in-house training programs for students (EAP).

The progress of the in-house training programs for the students under EAP os

per the Annexure- 84 was presented. The BoG members reminded to strengthen the

remediol class ond ensure students ottend c/osses regulorly. The Choirman

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commented thot foculty ond oll other stake holders should ensure the success of thebridge and remedial classes conducted.

Item No'85: Revised plan for in-house training programs for students under EAp

for the next L5 months.

The BoG approved the revised plon of in-house training programs for thestudents under EAp os per the Annexure- 85.

Item No.B5: Ratification for remuneration to Faculty (EAp).

The remunerotion for facutty engoging remedial lab closses ot Rs 450/- perhour wos opproved with retrospective effect.

Item No.87: Progress of R&D activities.

The progress of R&D octivities os per Annexure-y7 wos presented. Chairmonsuggested thot prooctive steps must be taken to enhonce reseorch octivity of focutty.one way of doing this is to take up on interdisciplinory project and moke facuttyfrom the different deportments responsible for doing a port of the project. Beforethe next BoG, a brain storming session should be orronged on how to increose theresearch octivities of facutty. Proposals originated from broin storming sessions conbe presented before Research Guidance committee for further oction. The Director andJoint Director, LBS centre stated that the centre is toking steps to motivote the reseorchguides and students from the centre level. A meeting of olt the reseorch guides and the phD

scholors under LBS reseorch centre wos convened ot the centre and formulated some

suidelines in this respe! :!l:lt: suggested thot ott ph.D. horders in LBS trw moy be osked

to toke up guide-shipVbn.o ltudrnt, under t)niversity of Keralo. tJG students moy beoffered incentives to come up with innovative ideas by starting octivities likeinnovation club.

Item No.88: Revised plan for R&D activities.

The revised plan for R&D activities was presented as shown in Annexure-Bg.

BoG members suggested that Plon of R&D activities for the remaining of the projectperiod should be revised. Also, steps to be taken to motivote all focutty to getinvolved in R&D activities.

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Progress of lllC activities.

The progress of tilC octivities wos presented as shown in Annexure-|9. Experts con be

poid for undertoking troining progrommes under ltl cetl fottowing TEQIP rules. For oudited

courses, expenses con be met os per norms for procurement of services through PMSS' ln

case of private firms credibility should be verified'

Item No.B10: Revised plan for the lllC activities for next 15 months'

Approved the revised plan of lllC, os given in Annexure-ll)' Also, the Board

approved two audited courses to be conducted by tltc, on (i) Robotics ond (ii)

Antenna Design lJsing HFSS . Plon for Entrepreneurship Development cell (EDC) wos

olso opproved.

Item No.B11: Approval/Ratification of Air Travel of Faculty/staff

Air travel should be os per Government norms only. Only those having on AGP

6000/- ond above are eligible for Air Trovel. The Board ratified the air trovel of the

foculty os shown in Annexure-871'.

Item No.B12: Report on Progress of other Key Performance lndicators (KPl).

Tronsition rate: The Chairman suggested thot the results should be onolyzed

ond steps to improve the transition rote should be initioted.

publicotions: The totol number of pubtications of faculty (deportment-wise)

should be presented in next BoG meeting. Steps to enhonce the number of

publications by foculty ore to be token up. Motivote and ensure each foculty

to produce at least one publicotion o year. Online and paid iournols should

not be considered.

Campus plocement: The groph should indicote the totol number of students

in o particular year, number of eligible condidates in thot year, ond students

who got placements.

Autonomy/Accreditation: Reported the progress of Autonomy ond

Accreditation activities of the lnstitute. The opplicotion for Acodemic

Autonomy wos forworded to UGC from tJniversity of Keralo on 30 October

2013. Applications for L2(8) and 2(f) stotus are to be reprocessed ond

forworded to uGC. Accreditation of the four eligible uG progrommes is being

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Part C

Status RePorts

Item No. Cl: The status of fund position as on 05.11.20t3.

The principal exploined the stotus of fund position as on 05-7L-20L3, and also

presented category wise expenditure. Against the allotted omount of

Rs.400.00Lokhs, a sum of Rs.405.86Lokhs (including odvonces mode) hos been

utilised os on 05-11-20L9 and additionol funds to the tune of Rs.709.98Ldkhs was

requested, for making the pending poyments of Procurement, and granting

odvances/settlement for FSD, EAP, tllc activities. Toking into considerotion the deloy

in getting additionot funds from SPF\J, the Director LBS Centre promised to releose o

refundable advance of Rs.709.98lokhs (tillfurther funds ore made ovoiloble by SPFU)

from LBS Centre, on the bosis of the minutes of the BoG meeting held on 08-17-2073.

ttem No. C2: The status of faculty position as on 08.11.20L3.

The Principal presented the status of faculty position os on 08-1.1-20L3. The

Director LBS Centre commented thot steps ore being taken to oppoint more

permanent faculty by December 2013, at Assistant Professor level. One of the maior

criteria for the occreditation of the courses is availobility of senior faculty. ln this

regard, the Director LBS Centre has promised to transfer two senior faculty in

Computer Science ond Engineering from LBS College of Engineering Kasorgode. The

Chairman suggested to expedite the obove procedures.

Part D

Other items with the permission of the Chair

Fund position: On o query regording change permitted under vorious heods, the

Director SPFTJ opinionated that the amount ollocated under FSD ond EAP ore

minimum permitted omounts which connot be reduced. lf necessory it con only be

increased.

FSD: The Director SPFU suggested thot foculty should be encouroged to undergo

online courses with certificotion in technical domain, the fees for the same can be

reimbursed from TEQIP.

For technical stoff, the amount spent on quolification up-gradotion is not to be

reimbursed under TEQIP. Only they can undergo training progroms.

Teaching Assistontships: The Board recommended that the students who ore

aworded Assistantships from TEQ|P, who foil to cleor oll the popers in the previous

examinotion, should not be given further ossistontship.

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Honororium to foculty: For experts engoging sessions under FSD and lllc octivities

from ltTs/tlSc and other equivalent institutions on honororium of Rs'5000/- per day nt r.4- tcan be given, based on the merits of experts, subiect to the approval of the *eiffiaft B{4,VT

-Ujs-maik tn the cose of other experts from AICTE/UGC approved institutes/R&D

orqonizotions/industry an omount of Rs.3000/- per day con be given which is to be

rotified in the next meeting of the BoG'

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