•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

6:00 p.m.

1. Closed Session Certification - 2.2-3711.A.1.3.5.7

BOARD AGENDA Regular Meeting

PULASKI COUNTY Jan. 24, 2011BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m. 2. Invocation Rev. Thomas Harris,

Jr.Free to Talk Ministries

7:05 p.m.

3. Presentations:

a. Presentation of NRCC Award Picture to Tom McCarthy – A presentation of the framed picture of Mr. McCarthy accepting the 2010 Chairman’s Award for College Board Member

Exemplary Service is planned.

b. Featured Employees – The featured employees to be recognized at the January Board meeting and featured for the month of February are Michael Stoots and Ricky Vaughan of the PSA Refuse Department.

7:15 p.m.

4. Additions to Agenda

7:15 p.m.5. Public Hearings:

• None

7:20 p.m.

6. Citizen Comments

7:30 p.m.7. Highway Matters:

a. Follow-up from Previous Board meeting:

1. Review of Highway Matters Section of Key Activity Timetable (KAT) - Mr. Clarke may have additional information to share.

2. Route 114 Bridge Replacement Update – Board members have been provided a copy of e-mail from

Duane Mann of VDOT providing an update on the bridge

replacement.

b. Alum Spring Road Painting - A citizen who travels Alum Spring Road on a regular basis inquired as to the lack of a center line following the chip and seal paving that was done this summer.  Mr. Clarke advises he

intends to place this request on the spring painting schedule.

c. Citizen Concerns

d. Board of Supervisors Concerns

7:45 p.m.

8. Treasurer’s Report

The Honorable Melinda Worrell, Treasurer

7:50 p.m.9. Reports from the County Administrator

and Staff:a. Appointments – The following

appointments were reviewed in Closed Session:

1. Commission on Families and Children

2. New River Community Action

3. Clean Community Council4. Telecommunications

Committee 5. NRVPDC Transportation

Technical Advisory Committee6. NRVPDC – MPO Regional

Transit Organization Study

7. Redistricting Committee (if established)

8. New River-Highlands Resource Conservation & Development Area Council

9. Indoor Wellness Committee

b. Key Activity Timetable - Review of the Key Activity Timetable is requested.

c. Application of Unsafe Structures Ordinance – The following are pictures of several structures and recommended action for review and confirmation by the Board that the ordinance is appropriately being applied to these structures.

Property owners have been notified that the Board would be reviewing these structures. It is the practice of the staff to work with property owners in working out a plan for progress toward addressing safety issues.

Listing of properties to be considered and recommended enforcement action:

•Ora Crouse, 6425 Crouse Court – demolish structure

•Robert and Ann Marie Dodgion, 4320 Brookmont Road – removal of debris and board up home

•Fred Franklin, Lead Mine Road parcel 092-006-0000-0004 and 0005 – demolish two structures

•Highway Mobile Home Park, 4319 Lee Highway – demolish two structures and board up 4 others.

•Authur Lewis and Garrett Taylor, corner of Church St and Harry Brown Rd - demolish structure

•Warren Rogers – Roger’s Loop Rd parcel 063-001-0000-0042 demolish structure

•Mildred Staton, Robinson Tract Road parcel 063-001-0000-0016 – demolish structure

Ora Crouse – To Be Demolished

Robert and Ann Marie Dodgion – Abandoned Mobile Home Park

Robert and Ann Marie Dodgion – Abandoned Mobile Home Park

Robert and Ann Marie Dodgion – Abandoned Mobile Home Park & Home

Fred Franklin – Two Structures to be Demolished

Fred Franklin – Two Structures to be Demolished

Lee Highway Court (Gilbert) – Six Mobile Homes

2 to be Demolished, 4 to be Boarded Up

Lee Highway Court (Gilbert) – Six Mobile Homes

2 to be Demolished, 4 to be Boarded Up

Lee Highway Court (Gilbert) – Six Mobile Homes

2 to be Demolished, 4 to be Boarded Up

Arthur Lewis & Garrett Taylor – To be Demolished

Warren Rogers – To Be Demolished

Mildred Staton – To Be Demolished

d. Revenue Projections – The following priorities are recommended in the development of the 2011-12 fiscal year budget:

1. Assist those citizens most affected by difficult economic conditions;

2. Provide employees with the tools needed to work in an efficient and cost effective manner;

3. Reduce recurring operating costs through innovation, reorganization; improved efficiency and better energy management;

4. Increase collaboration, shared equipment and joint service efforts with the Pulaski County School Board, the Town of Pulaski, the Town of Dublin and neighboring localities and other willing participants to the benefit of County citizens.5. Improve employee working

conditions, fund Board goals, and meet other community needs on a

pay-as-we-go basis;6. Maintain the integrity of future budgets and of the County by restricting the use of one-time revenues to one-time expenses; and

6. Utilize special rates and taxing districts to fund water, sewer and road improvements in new developments so as to make progress without affecting the general taxpayer.

e. Budget Calendar – Adoption of the proposed budget calendar is recommended.

8:00 p.m.

10. Items of Consent:a. Approval of Minutes of December 20 & 27, 2010

Board Meetingsb. Accounts Payablec. Interoffice Transfers & Appropriationsd. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc.

1. Mountain Empire Regional GIS Grant

2. Contract – Pulaski County & Verizon

3. Voting Machine Battery Replacement

4. Draper Aden Engineering Contract for Baskerville Project

5. VDEM Generator Grant

e. Personnel Changesf. Draper Corridor Projectg. VACo Citizens’ Appeals of Local

Tax Assessmentsh. Establishment of Redistricting

Committeei. 2011 Board Meeting Schedulej. Retirement Resolution – Ron

Coake

8:15 p.m. 11. Citizen Comments

8:25 p.m.

12. Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of December 20 & 27, 2011 meetings – Approval of the listed minutes is requested.

b. Accounts Payable – Approval of the listing of accounts payable is requested.

c. Interoffice Transfers and Appropriations – Approval of the interoffice transfers and

appropriations is requested.

d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. –

1. Mountain Empire Regional GIS Grant - Board members have been provided information regarding development and implementation of The Mountain Empire Regional (MERG) GIS. I approved submission of this grant on behalf of Pulaski County and am requesting ratification of this of the grant submission by the Board due to the short notice and December 21st deadline.

2. Contract – Pulaski County & Verizon - Ratification of the contract is requested. This contract provides for direct service telephone connection for the County’s voice over internet protocol telephone system.

3. Voting Machine Battery Replacement - Printelect, the company that supplied the electronic voting machines has notified the Electoral Board that the back-up batteries in the voting machines should be replaced and provided a price quote of $69 per machine expiring on January 20th which is just prior to the January Board meeting.  They also report that no other company can do this work

without voiding the warrantee as it involves the replacement of a small

internal battery soldered to the main computer board.  I have

administratively approved this request and am

asking the Board to ratify the requested appropriation of $3,917.20.

4. Draper Aden Engineering Contract for Baskerville Project – Board members have been provided an excerpt from the contract with Draper Aden Associates for engineering services related to the

Baskerville Water and Sewer upgrade. Approval is requested.

5. VDEM Generator Grant – We received notification of a $100,000 grant award from the Virginia Department of Emergency Management for the replacement of generator hook-ups in several schools. Approval is recommended.

e. Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f. Draper Corridor Project – Board members have been provided a project description for enhancing the area between the Draper exit and the New River Trail. Adoption of the proposed vision statement, listing of primary projects and appointment of a steering committee is recommended as part of an effort to obtaining financial assistance from Community Futures.

g. VACo Citizens’ Appeals of Local Tax Assessments – Board members have been

provided a memo from VACo submitting an invoice for the legal work related to the

current burden of proof process in real estate and property assessment.

Payment of this invoice and participation in this effort is recommended.

h. Establishment of Redistricting Committee – It is recommended that the Board appoint a citizens committee to work with staff in developing recommended revisions to voting districts. The purpose of the Committee would

be to give a variety of citizen interest groups with a voice in how district lines are redrawn.

i. 2011 Board Meeting Schedule – Rescheduling of the December Board meeting from the 4th to the 3rd Monday is the only recommended change to holding Board meetings on the 4th Monday of each month in 2011.

j. Retirement Resolution –Ron Coake – Formal approval of the retirement resolution is requested.