•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

6:00 p.m.

1. Closed Session Certification - 2.2-3711.A.1.3.5.7

BOARD AGENDA Regular Meeting

PULASKI COUNTY October 24, 2011BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m. 2. Invocation Heather Harris, Free to

Talk Ministries

7:05 p.m.

3. Presentations and Recognitions - Featured Employee - The featured employees to be recognized at the October

Board meeting and featured for the month of November Jena Hardy of the Pulaski Library and Corporal Stuart Nelson of the Sheriff’s Department.

7:10 p.m.

4. Additions to Agenda

7:15 p.m.5. Public Hearings:

a. Petition by John A. & Stephanie G. Ballein for Special Use Permit

(SUP) to allow exceptions to limitations on piers, private dock facilities, and or moorings located at 4830 Cedar Point Ln., (Private Road), south of Ebb Hall Rd., (Rt. 806), zoned Residential (R1), map no. 066-027-0000-0004, Ingles District. - A public hearing had been scheduled to consider this request; however, the applicant has withdrawn the

application. Therefore, no public hearing is needed.

 

b. 

Petition by SHAH Development L L C for Special Use Permit (SUP) to allow a sign setback variance located on the northeast side of Lee Hwy., (Rt. 11) adjacent to 7441 Lee Hwy., zoned Commercial (CM1), map no. 039-020-0000-0001, Cloyd District. - A public hearing has been scheduled to consider this request. The Planning Commission recommends approval of the Special Use Permit (SUP) to allow a sign setback variance.

VIEW OF PARCEL FROM LEE HWYDRIVE TO LEFT IS MARGARET LEONARD’S

DRIVE TO THE RIGHT IS WARREN NEWCOMB DR.

VIEW FROM PURE GAS STATIONWITH WILCOHESS SIGN IN BACKGROUND

VIEW FROM PURE GAS STATIONWITH WILCOHESS SIGN IN BACKGROUND

VIEW FROM WARREN NEWCOMB DR.PURE SIGN IN THE BACKGROUND

c. Petition by the County of Pulaski to amend the following section(s) of the Pulaski County Zoning Ordinance:

•Article 1: Definitions, Use and Design Standards; add Recreation Facility, Private with Standards;•Article 2, Agricultural (A1), Section 2-1; Article 4, Commercial (CM1), Section 4-1; Article 5F, Rural Residential (RR), Section 5F-1; allowing a Recreation Facility, Private as a by-right use with standards;•Article 2, Agricultural (A1), Section 2-1 to remove the words “Public” and “(not schools of special instruction)”

•Article 2, Agricultural (A1), Section 2-3 to add “Schools of Special Instruction” as a Special Use Permit (SUP);•Article 5D, Residential (R3), Section 5D-3 to add “Schools of Special Instruction” as a Special Use Permit (SUP)A public hearing has been scheduled to consider this request. The Planning Commission recommends approval of the text amendments. •t

d. Petition by the County of Pulaski for a Special Use Permit (SUP) to allow Schools of Special Instruction, on property identified as the Fairlawn Elementary School, located at 6671 Riverlawn Ct., (Rt. 724), map no. 039-001-0000-046A, Cloyd District. - A public hearing has been scheduled to consider this request. Please note, this petition will only be heard if item 2-E; Article 5-D-3 is approved. The Planning Commission recommends approval of the Special Use Permit to allow Schools of Special instruction.

VIEW OF RIVERLAWN SCHOOL FROM DUDLEY FERRY RD

VIEW OF RIVERLAWN SCHOOL FROM RIVERLAWN CT

e. Hearing on the lease of 0.241 acres of property along the entrance road into the Pulaski County Corporate Center to Citizens Telephone Cooperative for the placement of a telecommunications building as part of the regional fiber optic network. Tax Map# 055-001-0000-053A. - A public hearing has been scheduled to consider the lease of this quarter acre lot along the entrance road into the Pulaski County Corporate Center to Citizens Telephone Cooperative to allow the construction of a telecommunications building as part of the regional fiber project. 

f. Purchase of the Verizon Call Center building located on Route 99 near Wendy’s

as a new location for the Sheriff’s Office. Tax Map# 072-051-0234-0001 - A public hearing has been scheduled to hear public comments regarding the possible purchase of the 14,000 square-foot Verizon call center on Route 99 at a price of $150,000 to include the generator and furnishings. As of the date of this memo, I have not received the counter signed option agreement back

from Verizon. As a result, I plan to ask that the option agreement be

extended from November 18th to November 29th in order to allow full consideration of the matter by the Board prior to taking action on the matter at the November 28th Board meeting.

8:00 p.m.

6. Citizen Comments• Brenda Blackburn

• Carl Lambert• Debbie Mohay

9:00 p.m.7. Highway Matters:

a. Follow-up from Previous Board meeting:

1. Review of Highway Matters Section of Key Activity Timetable

(KAT) - Mr. Clarke has provided an updated KAT for highway matters.

2. FY 2013 Revenue Sharing Program - I have not received any comments or suggestions regarding additional

projects. Thus, I recommend submitting an application for

spot mowing of roadsides where sight distance is affected by tall grass and litter pick-up as has been done in

past years.

 

b. Rebuild of I-81/New River Bridge – Board members have been provided a brochure describing the proposed rebuilding of the I-81 bridges over the New River as distributed at an October 11th citizen information meeting attended by Ranny Akers. As requested on the comment sheet, VDOT is asking for public

input regarding the proposed design.

c. Citizen Concerns

d. Board of Supervisors Concerns

9:15 p.m.

8. Treasurer’s Report

The Honorable Melinda Worrell, Treasurer

8:50 p.m.9. Reports from the County Administrator

and Staff:

a. Appointments1. Big Brothers/Big Sisters2. Wireless Authority3. Clean Community Council4. Wildfire Risk Mitigation

Committee

b. Key Activity Timetable - Review of the Key Activity Timetable is requested.

9:00 p.m.10. Items of Consent:

a. Approval of Minutes of September 26 and October 4, 2011 Meetingsb. Accounts Payablec. Interoffice Transfers & Budget

Adjustmentsd. Ratification and/or Approval of

Contracts, Change Orders & Agreements, Etc.

1. State Homeland Security Grant

2. Appalachian Regional Commission Grant

3. Pulaski County UNOS Management Contracte. Personnel Changes

f. Adoption of Continuity of Operations Plan

g. Reimbursement for State-responsible Inmates

h. State Mandatesi. Skyview Sewerj. Sewer Vac Truck

9:40 p.m. 11. Citizen Comments

10:00 p.m.

12. Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of September 26 and October 4, meetings - Approval of the

minutes are recommended.

b. Accounts Payable – Approval of the listing of accounts payable is requested.

c. Interoffice Transfers, Budget Adjustment(s) and Appropriations – Approval of the interoffice transfers & budget adjustment(s) is requested.

d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. –

1. State Homeland Security Grant – Due to time constraints associated with the grant application, I authorized the grant for additional laptops for the Sheriff’s Office, Dublin Police Department and Pulaski Police Department. In addition, the application includes funding for vehicle mounts, GIS mapping software and Verizon Service for 24 months of all laptops. Ratification by the Board approving submittal of the application is requested.

 

2. Appalachian Regional Commission Grant – Board members have been provided the

grant agreement and award from the Appalachian Regional Commission for $58,000 for the Draper project.  Application for this grant was previously approved by the Board on August 23, 2010. A time extension was requested and subsequently denied for signing the grant

agreement as ARC required that the agreement be signed and returned by the Friday, Sept. 30th close of the 2010-11 federal fiscal year. 

3. Pulaski County UNOS Management Contract - Approval of the contract for the

management of the Pulaski County Tornado Recovery Project is requested. 

e. Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f. Adoption of Continuity of Operations Plan – Adoption of the plan is recommended as prepared by Kurt Bleach and Josh Tolbert. The Virginia Department of Emergency Management requires the adoption of a continuity of operations plan and provides

template for our use but does not specify the details of the plan.

 

g. Reimbursement for State-responsible Inmates – Delays in state removal of

state- responsible inmates from the New River Valley Regional Jail has cost member localities and the regional jail $2.5 million over the past year. The Jail Authority has agreed to refund each locality their portion of this expense ($656,124 for Pulaski County) while also developing a coordinated effort to address the matter with Governor McDonnell and other state elected officials. Authorization to send a letter to state elected officials regarding this matter is recommended.  

h. State Mandates – Board members have been provided of a request as transmitted through the Virginia Association of Counties for input from localities regarding the impact of various state mandates. Board members have also been provided a listing of the worst of the various state mandates as identified by VACo. Adoption of this listing is recommended with the addition of the state-responsible inmate issue as described in item g.