•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

6:00 p.m.

1. Closed Session Certification - 2.2-3711.A.1.3.5.7

BOARD AGENDA Regular Meeting

PULASKI COUNTY July 25, 2011BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m. 2. Invocation Rev. Vickie Viars, Blessed

are the Brethren Outreach

Ministries

7:05 p.m.

3. Presentations and Recognitionsa. Featured Employees - The featured employees to be recognized at the July Board meeting and featured for the month of August are Peggy Cooper and Ronnie Nichols from the Supervisory staff.

b. NACO 2011 Achievement Awards - We received word this week

that the submission to the 2011 NACO Achievement Awards for the New River Valley Joint Budget Review Process received an award. Individual certificates have been made with each jurisdiction’s name. We would like to take this opportunity to recognize these efforts.

7:10 p.m.

4. Additions to Agenda - Highway Matters

a. Requested speed limit reduction from 55 to 35 mph on Wilderness road from State Park Road to Newbern Road.

b. Thaxton Road dead-end signage.

c. Thaxton Road speed limit.

7:15 p.m.5. Public Hearings:

a. Petition by O’Reilly Automotive Stores, Inc. for Special Use Permit (SUP) to allow a sign setback variance located at 4692 Harvest Place (Private Road), east off of Cleburne Blvd., (Rt. 100), zoned Commercial (CM1), tax map no. 056- 003-000C-0009, Draper District. - A public hearing has been scheduled to consider this request. The Planning Commission tabled action on this matter .

VIEW NORTH TO SOUTHEAST SIDE OF ROUTE 100

O’REILLY PARCEL

VIEW NORTH TO SOUTH WEST SIDE OF ROUTE 100

VIEW NORTH TO SOUTHWEST SIDE OF ROUTE 100

VIEW NORTH TO SOUTHWEST SIDE OF ROUTE 100

b. Petition by County of Pulaski to amend the following section (s) of the Pulaski County Zoning Ordinance - Article 25: Wind Energy Facility Ordinance, revisions - A public hearing was held at the June 27th Board meeting; however, the Board took no action on this matter. Staff re- advertised the public hearing.

6. Citizen Comments7:30 p.m.a. New River Valley Livability Initiative

Mr. Kevin Byrd, Planning District Commission

7:45 p.m.b. Dr. Martin Mangino

8:00 p.m.c. Presentation - Ms. Catherine Turner

8:15 p.m.d. Presentation - Ms. Genie Zunic

8:30 p.m.e. Others

8:00 p.m.7. Highway Matters:

a. Follow-up from Previous Board meeting:

Review of Highway Matters Section of Key Activity Timetable (KAT) -

Mr. Clarke has provided an updated KAT for highway matters.

 

b. Revenue Sharing Agreements – VDOT has funded the remaining $381,210 needed for the Route 11/NRCC entrance road realignment and $385,000 for improvements to the Route 11/Roundhouse Road intersection. Authorization to sign both

of the grant agreements is recommended .

c. Citizen Concerns

d. Board of Supervisors Concerns

9:00 p.m.

8. Treasurer’s Report

The Honorable Melinda Worrell, Treasurer

9:10 p.m.9. Reports from the County Administrator

and Staff:

a. Appointments

1. PEP Steering Committee2. Social Services Board3. Tornado Finance Committee

b. Key Activity Timetable - Review of the Key Activity Timetable is requested.

c. Tornado Recovery Status – I plan to provide the Board with an update on where things stand with county and town efforts to recover from the tornados.

d. Procedures for Special Called Meetings – The following is updated language from the state code regarding called meetings:

§ 15.2-1417. Special meetings - The governing body may also hold such special

meetings, as it deems necessary, at such times and places as it finds convenient. It may adjourn such special meetings from time to time as it finds convenient and necessary.

§ 15.2-1418. Same; how called - A special meeting of the governing body shall be

held when called by the chairman or mayor or requested by two or more of the

members of the board of supervisors or council. The call or request shall be made to the clerk, and shall specify the matters to be considered at the meeting. Upon receipt of such call or reque st, the clerk of the governing body, after consultation with the chairman or mayor, shall immediately notify each member of the

governing body and the attorney for the Commonwealth or the county or

municipal attorney, as appropriate in writing delivered in

person or to his place of residence or business or, if so requested by the

member of the governing body, by electronic mail or facsimile to attend such meeting at the time and place stated in the notice. Such notice shall specify the matters to be considered at the meeting. No matter not specified in the notice shall be considered at such meeting, unless all members are present. The notice may be waived if all members of the governing body attend the special meeting or sign a waiver.

9:30 p.m.10. Items of Consent:

a. Approval of Minutes of June 27 and

July 9, 2011 Board Meetingsb. Accounts Payablec. Interoffice Transfers & Budget

Adjustmentsd. Ratification and/or Approval of

Contracts, Change Orders & Agreements, Etc.

1. Housing Counseling Agreement2. Acceptance of Community

Corrections Funds3. Victim Witness Grant4. Virginia Disaster Assistance

Donation Program

5. Virginia’s First Collaborative Communities Application

6. Tornado Housing Grant Applicatione. Personnel Changesf. Update on $129,599 Loang. Eternal Flame Update

9:45 p.m. 11. Citizen Comments

10:00 p.m.

12. Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of June 27 and July 9, 2011 meetings - Approval of the minutes are recommended.

b. Accounts Payable – Approval of the listing of accounts payable is requested.

c. Interoffice Transfers, Budget Adjustment(s) and Appropriations – Approval of the interoffice transfers & budget adjustment(s) is requested.

d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. –

1. Housing Counseling Agreement – Shawn advises the state agreed to pay for the work the HOME Consortium’s housing staff has done for the tornado relief. The county will be awarded the grant and will in turn pay the HOME Consortium when they bill the county. Thus, ratification of the agreement is requested.

 

2. Acceptance of Community Corrections Funds – Acceptance of Department of Criminal Justice Services grant funds in the amount of $795,416 is requested.

3. Victim Witness Grant – Acceptance of the $122,813 combined state and federal grant agreement funding the Victims Witness program is recommended.

4. Virginia Disaster Assistance Donation Program – Ratification of applications submitted to the Virginia Department of Emergency Management on behalf of various eligible tornado victims is recommended. Board members have been provided a blank application providing the details of this program. The state has approximate $640,000 in funding which is planned for distribution on a first-come, first-served basis and staff have submitted at least seven applications as of the date of this memo with plans to submit more as eligible situations are documented.

5. Virginia’s First Building Collaborative Communities Application –

Endorsement of the application of the Virginia’s First for grant assistance from the Building Collaborative Communities program is requested.

6. Tornado Housing Grant Application – Approval of the grant application is

requested.

7. Agreement between Pulaski Redevelopment and Housing

Authority, Town of Pulaski and County of Pulaski – Approval of the agreement is requested.

e. Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f. Update on $129,599 Loan – I have recommended to the PSA Board that they pay off the current balance due of $206,632

which consists of a June 30, 2011 principal- only balance of $129,599 on the 5% interest loan and a balance of $77,033 on the interest free loan. Likewise, I recommend that the Board of Supervisors

waive the five percent interest on the amounts owed by the PSA. These

recommendations are based on the relatively good financial position of the PSA

and the Board of Supervisors making it easier to compromise in addressing the matter.

 

g. Eternal Flame Update - After an exhaustive search, we are not able to find a readily available quantity of the exact rock to match the Stone Courthouse.  Therefore, the mason we are using has proposed a matching rock which is a cultured, manufactured stone.  The total cost for all rock work related to the eternal flame will not exceed $6,000.  We will have samples of this rock to show the Board at Monday's meeting.