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6 - 8 September 2011, Chennai
WAN-IFRA Expo India & WAN-IFRA India 2011The second largest international exhibition in the world for trends and practices in the newspaper printing and publishing industry & 19th annual conference in India.
www.wan-ifra.org/southasia [email protected]
EXHIBITOR ADVISORY
6 to 8 September 2011, Chennai
WAN-IFRA Expo India 2011 Exhibitor Advisory www.wan-ifra.org/southasia 1. Important Information
I. Important addresses II. Important dates
III. General Information IV. Exhibitor briefing, registration and badges, listing in Expo catalogue V. Exhibitor data sheet
2. Technical Services
2.1 Expo hall technical specification 2.2 Stand set-up and dismantling 2.3 Shell Scheme stands 2.4 Raw space and stand construction 2.5 Power supply 2.6 Water and compressed air supply 2.7 Cleaning and waste disposal
3. Structural elements, furniture, stand builders
3.1 Expo stand builders in India 3.2 Rental services for additional furniture
4. Communication
4.1 Internet connection 5. Audio, Video, data application
5.1 Rental services for audio, video and data application
6. Other services
6.1 Import of exhibits, official freight forwarder and onsite handling 6.2 Customs requirement 6.3 Stand security 6.4 Hosts & hostesses 6.5 Travel services
7. General information
7.1 Official hotel
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I. Important addresses Organiser
WAN-IFRA South Asia Pvt. Ltd. 54 K B Dasan Road, III Floor, SIET Admn. Bldg. Chennai 600 018, India. Tel: +91-44-4211 2893 Fax: +91-44-2435 9744 Contact persons: V Antony (or) Magdoom Mohamed E-mail: [email protected] / [email protected]
Venue
Chennai Trade Centre 6A, Mount Poonamallee road Nandambakkam, Chennai 600 089, Tamilnadu, India Tel: +91.44.2231 6033 / 2232 4457 Fax: +91.44.2231 3555 www.chennaitradecentre.org
Official Expo stand contractor DEKO Exhibit Systems
# 44, 1st floor, Mount Poonamallee road Nandambakkam, Chennai 600 089, Tamilnadu Tel: +91.44.4205 4211 Fax: +91.44.4205 4211
Contact: Mr. S T Srikumar, Mobile: +91.98410.14833, [email protected] Official Freight Forwarder and onsite handling agency
R.E.Rogers India Pvt Ltd RER House, 2383/1, 11th Main, 15th Cross, ‘E’ Block Next to State Bank of Mysore, Sahakara Nagar, Bangalore – 560 092 Tel: +91.80.4269 0500 Fax: +91.80.4153 5881 E-mail: [email protected] Contact person: Mr. Ashwin V, Assistant Manager – Sales Mobile # +91.98805.33988
II. Important dates Event: 6 to 8 September 2011. (Tuesday, Wednesday & Thursday)
Deadline Requirement 1st August 2011 Exhibitor data for
printing the Expo Catalogue
Hi-resolution exhibitor logo in digital format, a brief profile of the exhibitor in not more than 200 words, address with contact name, phone number, email id and website address.
10th August 2011
Exhibitor data sheet See page 4
III. General Information
a. ITPO Approval: WAN-IFRA Expo India 2011 has been approved by India Trade Promotion Organisation vide ITPO approval letter No. 144-ITPO(36)/App/2011 dated 8 Apr 2011
b. Climate: The temperature will range from 28 to 35 degrees Centigrade.
c. Airport Information: The Chennai Airport is 2.5 kilometres from the Chennai Trade Centre. Prepaid taxis are available. The fare from the airport to the Chennai Convention Centre is approximately between Rs.250 – Rs. 300.
d. Currency: The currency is Indian Rupee (INR / Rs.) The exchange rate as on 18 May 2011 is
1 US$ = INR. 45.08
1 Euro = INR. 64.27
e. Voltage for electricity: 220/240V
f. Visa: Most nationalities need a visa for travel to India. Please ensure that you apply for visa well in advance. There is no visa application on arrival.
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IV. Exhibitor briefing, registration and badges, listing in Expo Catalogue
a. Exhibitor briefing: A briefing will be held in the meeting room at the adjacent Convention Centre on Monday, September 5, at 11.30 a.m. Please make it a point to attend.
b. Fascia wording (for Shell Scheme Stands): Please complete the Exhibitor Data Sheet and return before August 10, 2011.
c. Exhibitor badges/registrations: Exhibitors are entitled to the following number of Delegate Badges and Exhibitor Badges.
Area No. of Delegate passes
No. of Exhibitor passes
9 sq.mtr. 2 2
12 sq.mtr. 3 3
15 sq.mtr. 3 3
18 sq.mtr. 4 4
20 sq.mtr. 4 4
24 sq.mtr. 5 5
25 sq.mtr. 6 6
30 sq.mtr. 7 7
36 sq.mtr. 8 8
48 sq.mtr. 11 11
56 sq.mtr. 12 12
Important:
a. All names should be submitted before August 10, 2011 by email/fax to [email protected] or +91.44.2435.9744
b. Please fill in the Exhibitor Data Sheet in the next page and email / fax to the above contact. Deadline: 10th August 2011
c. Listing in the Expo Catalogue: The Expo catalogue will list out all confirmed exhibitors and a copy will be given to all delegates and visitors. Email the following to [email protected]
I. Exhibitor logo in digital format – jpeg
II. A brief profile of the exhibitor, not more than 200 words.
III. Address with contact name, phone & fax numbers, email ids and website
IV. Deadline: 1st August 2011
d. For free Expo visitor passes, pre-registration is required. Visit www.wan-ifra.org/wan-ifra-india-2011 for pre-registration.
e. The exhibitor badges will provide access to lunch and coffee sessions. Delegate badges will provide access to conference sessions, conference kit and conference material at WAN-IFRA website, lunch, coffee and dinner. The badges can be picked up from the organiser's office during the briefing.
f. Substitution is allowed only for the exhibitor's own staff and is not allowed for invited customers and agents.
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6 to 8 September 2011
WAN-IFRA Expo India 2011 Exhibitor Data Sheet Deadline for submission – Aug 10, 2011 The following information is required for alphabetical listing of exhibitors in the Expo documentation, at fascia on the booth and for exhibitor badges. Exhibitors are asked to ensure that this form is accurate and that all entries are typed. Exhibitor Name
(to appear in facia – 24 characters)
Address
Contact Name
Stand No.
Tel # (with code)
Fax no.
Web site & Email
Name Position Delegate / Exhibitor
Nominees (for exhibitor badges and delegate badges)
(You may ignore this if names are already given).
1. 2. 3. 4. 5. 6. 7. 8.
Name & position
Signature & date
Please e-mail/fax to [email protected] or fax to +91.44.2435 9744 Thank you.
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2. Technical Services
2.1 Expo Hall technical specification
2.1.1. Carpet area: 3500 sq.mts at Hall - 1 2.1.2. Floor loading: 5 kilo Newton per sq.mtr. 2.1.3. Epoxy coated concrete floor with anti static treatment 2.1.4. Ceiling height: 5.75 mtrs 2.1.5. Vehicle Entry : 4 mtr ( wide ) X 4.5 mtr ( height ) 2.1.6. Ventilation: Centralised air cooling 2.1.7. Car parking: Complimentary
2.2 Stand setup, dismantling and exhibition timing
Handing over of raw space 4-Sep 12 : 00 Noon
Moving in of machineries / heavy exhibits 4-Sep 12 : 00 Noon
Handing over of built up stalls 5-Sep 11:00 AM
Stall lighting / socket power supply 5-Sep 4:00 PM
Cut off time for machines, forklift etc to come in 5-Sep 9:00 PM
Cut off time for clearing of passage 5-Sep 9:30 PM
Passage carpetting to start at 5-Sep 10:00 PM
Completion of carpetting & final set up of stalls 6-Sep 7:30 AM
Inauguration of conference 6-Sep 9:00 AM
Inauguration of expo 6-Sep 10:30 AM
Closing of expo 8-Sep 4:00 PM
Removal pf passage carpet 8-Sep 4:30 PM
Dismantling of stalls 8-Sep 6:30 PM
Entry for trucks, forklifts etc. 8-Sep 9:00 PM
Completion of dismantling & handing over of hall 9-Sep 7:30 AM
2.3 Shell Scheme stands
2.3.1. Prefab stalls as per layout using Octonorm system – Aluminium extrusions of powder coated vertical pillars and horizontal channels with panels using locking device.
2.3.2. Panels: Using white color polycom laminated panels of 1 mtr width and 2.5 mtr height.
2.3.3. Drilling / nailing / pasting with adhesives not permitted on the pillars / channels & panels. Only double sided foam tape allowed for fixing the panels on the walls panels.
2.3.4. Fascia: Using colour laminated board fixed in between 2 Nos of horizontal channels at the fascia. Exhibitor name using white vinyl will be fixed on the name board.
2.3.5. Carpet: Providing & laying synthetic needle punch carpet on the floor for stall area and covering it with polythene roll till the inauguration, providing & laying synthetic needle punch carpet for the pathway with old bit carpets for packing the ducts & foam on top of the cables & wires and maintaining the same throughout the exhibition period.
2.3.6. No damage allowed to the carpets inside the booth & the pathway.
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2.3.7. List of number of furniture allotted to various sizes of shell scheme expo stands
Stand Size (in Sq.Mtrs)
Desk Table
Chairs Waste baske
t
Spot lights (100
watts)
Plug point
(5 amps)
9 1 2 1 3 1
12 1 3 1 4 1
15 2 3 2 5 2
18 2 4 2 6 2
20 2 4 2 7 2
24 3 5 3 8 3
25 3 6 3 8 3
30 3 7 3 10 3
36 4 8 4 12 4
48 5 11 5 16 5
56 6 12 6 19 6
2.4 Raw space & stand construction
a. All exhibitors to send us their stand plans for approval before the expo. Booth designers are particularly requested to avoid designs which block or box-in other exhibitors’ booths, gangways, fire points, extinguishers or emergency exits.
b. Adjacent raw space Booths must be separated by walls with a nominal height of 2.4 mt. Higher separation walls are permitted provided visible part of the back of the wall is finished.
c. Height of the booth can go uptp 4 mtrs. Double-decker booths will only be considered in exceptional circumstances, but a surcharge of 100% of the booth fee will apply.
Mezannine / Double decker construction – design approval from a structural engineer is mandatory. To be produced before commencement of work at the site. Design approval from a structural engineer is required.
d. Exhibitors without a platform are required to ensure that free access is given for the running of necessary cable across their booths.
e. The exhibitors must ensure that aisles are not blocked during erection of their booths, and that the contractor removes his off-cuts and debris from the hall and the booth is completed by 7.30 a.m. on 6th September 2011.
f. All electrical work must be carried out by the official contractor. Temporary power will be given from the nearest DB for working.
g. Final power will be given by us as per their requirement @ extra cost
h. The booth designer should clear their material at the site before and after the show.
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2.5 Power supply
2.5.1. The electric power supply available at the expo is as follows:
3 Phase : 400 volts +/- 10% Single Phase : 230 volts +/- 10% Frequency : 50 CPS +/- 3% The functions mentioned above are only for reference. Variation can be expected on some occasions. The organisers will not be responsible for any fluctuation in electricity.
2.5.2. Electric load: Exhibitors requiring heavy electrical load for their exhibits should
submit such requirements by 1st August 2011 to the official Expo stand contractor DEKO Exhibit Systems. Email to [email protected] Contact person: Mr. K K Ramasubramanian, Mobile +91.98410.24714
2.5.3. Additional power charges: Additional power required by the exhibitor will be made at extra cost as under:
a. Charges for power -
Power CONNECTION charges Price in INR
Up to 5 Kw 2000.00
Above 5 kW to 10 kW 4000.00
Above 10 kW to 20 kW 8000.00
Above 20 kW to 50 kW 15000.00
Above 50 kW 20000.00
Power CONSUMPTION charges INR
Per kW 1500.00
b. Charges for electric isolators – contact the official stand builder prices for various capacities
2.6 Water and compressed air supply
Charges for water connection/drain
Type Price in INR
Inlet connection 8000.00 per connection
outlet connection 8000.00 per connection
Charge for connection pipes & faucets – Contact the official stand builder for various sizes and capacities
Compressed air - please check with the organiser for feasibility
Compressed Air Price
6 Bar INR. 7500
8 Bar INR. 9000
Charge for air connection pipes & different pressures – Contact the official stand builder.
2.7 Cleaning & waste disposal: During the exhibition days, housekeeping personnel will clean the gangways, carpets and remove waste baskets every morning and evening. During the build-up/dismantling day/s, exhibitors are responsible for the removal of both the building/dismantling materials and waste.
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3. Structural elements, furniture, stand builders
3.1 Raw Space: Exhibitors who have opted for raw space can use the services of any Expo stand builder. A few of them is listed below for your reference.
Meroform India Pvt Ltd # 44, Mount Poonamallee Road, Opp. Chennai Trade Centre, Nandambakkam, Chennai – 600 089 Tel. +91.44.2232 2524, 2231 4879, Fax. +91.44.2232 2524 Email: [email protected], [email protected] Contact Person: Mr. Lakshmanan, Marketing Manager, Mobile: +91.98400-36707 ShowSpace Events Pvt Ltd 55, 3rd street, East Abiramapuram, Mylapore, Chennai - 600 004 Contact person: Mr.Raju, Mobile +91.93805-14802, Email: [email protected] Tel. +91.44.4212 0202, 4212 0203 Chennai Trade Fair Services Pvt Ltd 48, Mount Poonamalle road, Nandambakkam, Chennai 600 089 Tel. +91.44.2231 0944, Email: [email protected] Contact person: Mr. Radhakrishnan, Mobile +91.97100.75235, [email protected]
Showbiz Experiential Communications Pvt Ltd New # 47, Ground floor, Dr. PV Cherian Crescent Salai, Egmore, Chennai – 600 008 Tel. +91.44.4214 6619, Fax. +91.44.4214 6623 Contact person: Mr. K Vijayakumar, Manager – Operations Email: [email protected], Mobile: +91.93800-09023, New Delhi office # +91.11.2681 0751 Mumbai # +91.22.2343 0743
Mr. Kamal Rana The Big Fish, Plot # 515, Indira Enclave road Near Junior St, Marys School, Naesarai, New Delhi - 110 068 Mobile: +91.9811764643 Email: [email protected], [email protected]
3.2 Deko Exhibit Systems has been appointed the official Expo stand contractor. If you have
any additional requirements (See annexure 1 & 2 at the end of this document) please contact Mr. K K Ramasubramanian at [email protected] Mobile +91.98410.24714
4. Communication
4.1 Internet connection: USB plug and play wi-fi internet connections are available. Please contact [email protected] before 15-August for your connections.
Price: EUR 65 / INR 3500 for 4 days. Download limit 5 GB. Online recharge possible for additional usage as required by the exhibitors.
5. Audio, Video, data applications
5.1 Audio Visual equipments may be hired from any of the following suppliers.
Chennai Computech New # 37, Gopal Street, T-Nagar, Chennai – 600 017, India Tel. +91.44.2435 0013, Email: [email protected] Contact Person – Mr. Sathish, Mobile +91.98841.55166 Beon Digitals, No.16, First Floor, Karunanidhi Second Street, Kottur, Chennai – 600 085 Email: [email protected] Contact Person - Ms. Soumya Venu, Mobile +91.98840.01381
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6. Other services
6.1 Import of Exhibits, official freight forwarder and on-site handling agency: To import your exhibits into India, please contact the R E Rogers Office in your country or at their address given under section I on page 2. The Official Freight Forwarding and Clearing Agents will offer comprehensive service related to movement of your goods from your office/factory to the Expo stand which includes transport, sea/air freight, customs clearance, port handling, transit to venue, unloading, unpacking, movement to stand etc. We advise you to contact the Official Freight Forwarding and Clearing Agents as soon as you book your stand so that your exhibits can be brought in time for the show. The sea cargo transit time from your country to Chennai Port varies between 10 and 40 days depending on the distance from your country to India
6.2 Customs Requirements:
a.) ATA Carnet System: India is a signatory of the ATA CARNET SYSTEM. Goods entering on Carnet will be exempted from guarantee requirements. Please ship your exhibits in good time to avoid any delays in clearance. For further details, contact the official freight forwarders – or their agents in your country. All packages containing consumable items like brochures, leaflets, cassettes or gifts should be declared as such while exporting and as well as delivering the same to the clearing agent. b.) Hand Carried Items On ATA-Carnet: ATA-Carnet can also be used for hand carried goods into India. Exhibitors need to have following documents while they hand carry goods on Carnet into India. (1) Copy of the ITPO Approval Letter. (2) Participation certificate from the Organiser. Instructions : The Carnet has to be in the name of the company which pays the space rent to the organiser in foreign exchange. This also means that the Carnet has to be in the name in which the participation certificate has been issued. If possible, the name of the person carrying carnet and his passport number should appear on the said document. In case of hand carried goods, the exhibitors themselves will have to complete the formalities with the help of customs officials at the immigration point at the Airport c.) Sale of Exhibits: Is allowed subject to the conditions laid down by Customs authorities of Government of India. Please consult the official freight forwarding agent for further details and procedures in this connection. d. ) Shipping Documents: In consultation with the Official Freight Forwarding and Clearing Agents, exhibitors should take care to see that the shipping documents of exhibits are full and complete to satisfy the statutory requirements of the Customs Authorities to avoid any difficulties en route. Participation Certificate will be given to all exhibitors. The exhibits should be consigned in the name of exhibitor themselves and NOT in the name of the Organisers. e.) Insurance: Please insure all your goods before shipping. Organisers are not responsible for damage, pilferage or any other loss, during shipping, transportation and handling at the Exhibition. f.) Transport Documents: Exhibitors should take care to see that the transport documents of exhibits are full and complete to satisfy the statutory requirements of Sales Tax, Central Excise and Customs Authority to avoid any difficulties en route. Participation Certificate will be given to all exhibitors. The exhibits should be consigned in the name of exhibitor themselves or their local agents and NOT in the name of the Organisers.
6.3 Stand Security: Exhibitors and their staff will not be allowed in the Expo hall after the show hours. Security arrangements will be provided to the Expo hall. Still, exhibitors are requested to have their valuables properly insured.
6.4 Hosts and hostesses: Please contact Kuoni-India, our official travel service provider.
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6.5 Hotel & travel services: Kuon i Trave l ( Ind ia) Ltd. , has been appointed as the official travel agent. Please contact them for your travel arrangements and room reservation at various hotels in Chennai and for post conference tours.
http://www.kuoni-dmc.com/
Mr. K.S.S Mani, Team Leader, Kuoni-DMC A-34, Chesney Nilgiri, 58 Ethiraj Salai, Egmore Chennai 600 105, India Tel: +91.44.2827 0985, 2825 2943 Fax: +91.44.2825 2947 Email: [email protected] Mobile: +91.98415.64376
7. General Information
7.1 The official hotel is Le Royal Meridien. The hotel is 3 kms away from the airport and 2.5 kms from the Expo/Conference venue.
#1, GST Road, St.Thomas Mount Chennai 600 016. India Phone +91 44 22314343 / +91 44 43534545 Fax +91 44 2231 4344
A limited number of rooms are reserved, at a special price, for delegates and exhibitors at the official hotel. VALID UNTIL 10-August-2011. To reserve your room, please write to Mr. Rajinikanth [email protected] The special rate is as follows :
Room Category Single Occupancy Double Occupancy
Executive Room INR 6500 INR 7500
Royal Club Room INR 9500 INR 10500
Executive Suite INR 15000 INR 15000
The above special rates are exclusive of taxes and inclusive of
Complimentary Buffet Breakfast at Cilantro restaurant. Complimentary Internet access in Rooms. Complimentary Airport-Hotel-Airport transfers Complimentary two 500 ml bottled water replenished daily. Complimentary usage of Swimming pool, Steam, Sauna & Jacuzzi at Le
Mirage.
Code No Particulars Rate - INR
DE - 01 Counter 800.00
DE - 02 Lockable Cabinet 1,800.00
DE - 03 NH Reception Counter 2,500.00
DE - 04 Glass Shelf 450.00
DE - 05 Wooden Shelf 350.00
DE - 06 Glass Counter 2,750.00
DE - 06a Glass Counter with sliding door 3,500.00
DE - 07 Vertical Show Case 4,000.00
DE - 07a Vertical Show Case with ceiling lights 4,750.00
DE - 07b Vertical Show Case with ceiling lights (Lockable) 5,500.00
DE - 08 Octonorm Panel 900.00
DE - 09 Octonorm Door 3,000.00
DE - 09a Lockable Wooden Door 3,750.00
DE - 10 Wooden Top Round Table 900.00
DE - 11 Glass Top Round Table 1,400.00
DE - 12 Bar Stool 900.00
DE - 12a Hydraulic Bar Stool - Height Adjustable 1,250.00
DE - 13 Folding Chair 150.00
DE - 14 Revolving Chair 1,750.00
DE - 15 Podium 1,250.00
DE - 16 Podium 1,500.00
DE - 17 Garment Stand 800.00
DE - 18 Mesh 750.00
DE - 19 Magazine Rack 500.00
DE - 20 Spot Light 300.00
DE - 21 5 amp Plug Point 250.00
DE - 22 15 amp Plug Point 300.00
DE - 23 Hammer Screw 50.00
DE - 24 Photo clamp 50.00
DE - 25 Sofa Set 8,500.00
DE - 26 Metal Hallide Light 2,000.00
DE - 27 Yellow Halogen Light 1,250.00
DE - 28 Refrigerator 3,000.00
DE - 29 Visitor Chair without arm 750.00
DE - 30 Visitor Chair with arm 1,250.00
Power Charges (Connection & Consumption) per kw 2,500.00
Plasma TV 42" Rs. 3500 per day
Compressed Air - 6 bar (per connection) 7,500.00
Compressed Air - 8 bar (per connection) 9,000.00
Note Service tax as applicable will be charged extra on the total amount
Contact Details for placing orderM/S. Deko Exhibit SystemsNo. 44, 1st Floor,Mount Poonamallee RoadNandambakkam, Chennai 600089Tel : 044 - 42054211Mr. K. K. RamasubramanianMobile : +91.98410-24714Email : [email protected]
WAN-IFRA Expo India 2011 - Additional Material Rate List
