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Published September 2015

Microsoft PowerPoint 2016 is here to help you create, share, and

co-author powerful presentations across Microsoft Windows, iOS,

and Android devices lie never !efore" With new features#

includin$ %odern chart types, screen recordin$s, and the

Microsoft O&ce Mi' add-in with enhanced screen recordin$

functionality#PowerPoint 2016 allows you to !rin$ your

presentations to a whole new level"

 (opics in this $uide include)

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Powerful presentationswith PowerPoint 2016

Whats new +ettin$ started olla!oratin$ andsharin$

.sin$ O&ce Mi' .sin$ PowerPointon a phone orta!let

/or %oreinfor%ation

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Pa$e 2 Powerful presentations with PowerPoint 2016

Whats new

nhanced sharin$ and co-authorin$ are now availa!le for presentations stored onMicrosoft One3rive or Microsoft SharePoint Online" When you are usin$ SharePointOnline or Microsoft One3rive for 4usiness, you can tae advanta$e of the new historyfeature, which stores versions of your presentations that you can return to if necessary"

Plus, you can now wor across platfor%s, creatin$, editin$, and presentin$ infor%ationfro% your Windows destop or laptop co%puters, ta!lets, Windows Phone, and iOS andAndroid devices" And when you want to record your presentations, you can use *nplay!ac to show your handwritten notes in the correct ti%es and places"

 (ell Me

 5ou do not need to !e a power user to use the power of Microsoft PowerPoint" (ell Mewill $uide you to the feature you need, to $et the results you want" (his !uilt-in searchsaves ti%e that you would spend looin$ for a specic feature"

.sin$ (ell Me

1" At the top of the ri!!on, type what you are looin$ for in the Tell Me !o'" As youtype, possi!le results are shown"

2" Select the result that applies to your tas"

/or e'a%ple, when you want to insert a $raphic, type 7add $raphic,8 and (ell Me!rin$s !ac the Insert SmartArt andImage (ActiveX Control) co%%ands"

9iewin$ previous co%%ands

• Select the Tell Me !o'" (heRecently Used drop-down list appears and displaysthe last ve co%%ands you e'ecuted fro% within (ell Me"

S%art :ooupS%art :ooup, powered !y 4in$, uses the ter% you hi$hli$ht and other conte'tualinfor%ation fro% within your presentation to deliver search results fro% the we! whileyou read or wor on it" With infor%ation fro% a variety of sources, you can ndanythin$ fro% a ;uic denition to a detailed e'ploration without leavin$ yourpresentation"

 Accessin$ S%art :ooup

1 <i$hli$ht the word or phrase you want to nd infor%ation on"

2 3o one of the followin$)

• =i$ht-clic the word or phrase, and then select Smart Lookup on the%enu that appears"

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Pa$e B Powerful presentations with PowerPoint 2016

+ettin$ started

PowerPoint presentations wor lie slide shows" (o convey a %essa$e or a story, you!rea it down into slides" (hin of each slide as a !lan canvas for the pictures, words,and shapes that will help you !uild your story"

 (e%platesAll your presentations start as a te%plate" (his %i$ht !e as si%ple as a !lan slide, oras co%ple' as a full presentation with placeholder i%a$es, a the%e, for%attin$, andtransitions" After you have selected a te%plate, you can insert pictures, te't, videos,transitions, and ani%ations"

reate your rst slide

1 Start PowerPoint, and then select &lank $resentation" A new presentation with a!lan title slide appears"

>" (o insert a new slide, on the %ome ta! of the ri!!on, select*e Slide"

Worin$ with the ri!!on

 (he ri!!on !rin$s i%portant features and tools to your n$ertips to help you !e %ore

eCective" Appearin$ at the top of each window, the ri!!on displays ta!s that containthe %ost co%%only used features and tools" And as you perfor% various tass, such asworin$ on a chart or insertin$ a picture, other conte'tual ta!s appear with toolsspecic to the tas at hand"

*nsertin$ pictures, te't, and charts

One of the %ost co%%only used ta!s in PowerPoint is Insert, where you can insert apicture, te't, a chart, a transition !etween slides, or an ani%ation"

*nsert a picture

1 Select the Insert ta!"B" Select the type of i%a$e you want to insert in the Images $roup" 5ou can choosefro%)

 

$ictures @ 4rowse to pictures on your co%puter"

 

+nline $ictures @ 4rowse to pictures on a we!site"

• Screens!ot @ *nsert a picture you recently too of your co%puter screenD!y usin$ the Print Screen eyE"

 

$!oto Alum @ hoose pictures fro% an al!u% you create in PowerPoint"

F" *nsert your picture"

Note: $hen you insert a pi!ture a new !onte%tual tab !alled Picture

Tools appears# &his has a

Format  tab !ontaining tools for working with the pi!ture#

*nsert te't

1 Select the Insert ta!, and then selectTe't &o' in theTe't $roup"6" nter your te't, and then for%at it to your taste"

*nsert a chart

1 On the Insert ta!, select*e Slide, and then select &lank "G" *n the Illustrations $roup, selectC!art"

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Pa$e F Powerful presentations with PowerPoint 2016

H" Select a chart type, and then select +, "

dit data in an inserted chart

After you insert a chart, you can edit its underlyin$ data"

1 When you insert a chart, the C!art Tools conte'tual ta! appears, with-esign

and .ormat ta!s" Mae sure you select the-esign ta!"

I" Select /dit -ata" Microsoft 'cel opens in a new window and displays theworsheet for the selected chart"

10" *n the 'cel worsheet, select the cell that contains the title or the data you wantto chan$e, and then enter the new infor%ation"

11" lose the 'cel worsheet" PowerPoint updates and saves your chart auto%atically"

*nsert transitions !etween slides

Standard presentations often have a!rupt chan$es fro% slide to slide, which can !e Jarrin$ to your audience" *f you want the pace of your presentation to loo controlled

and ?owin$, Just add transitions !etween your slides" Slide transitions are theani%ation-lie eCects as you %ove fro% one slide to the ne't durin$ an on-screenpresentation" verythin$ you need is on the Transitions ta!"

1 *n the Kavi$ation Pane, select the slide you want to apply a transition to"

12" On the Transitions ta!, nd the eCect you want for that slide in the transitions$allery" (hen, select that eCect to see a preview" (o see the entire $allery, select

the More !utton "

1>" On the Transitions ta!, select/0ect +ptions to chan$e how the transitionoccurs#for e'a%ple, you can choose the direction the slide enters fro%"

1B" .se -uration to set how fast each transition taes place" (o %ae the transitionslower, you will need to set the nu%!er hi$her"

1F" Select $revie to see what the transition loos lie with all your new settin$s"

Tip) *f you want all slides in your presentation to transition the sa%e way, selectApply To All in theTiming $roup"

*nsert ani%ations

 (o i%press your audience and draw attention to a specic piece of content on a slide,apply ani%ation eCects D%otionE to te't, pictures, shapes, S%artArt $raphics, and%ore" Ani%ations are not the sa%e as transitions" A transition ani%ates the way oneslide chan$es to the ne't, whereas an ani%ation %aes an o!Ject within a slide %ove"

1 Select the o!Ject or te't on the slide that you want to ani%ate"16" On the Animations ta!, selectAdd Animation, and then choose an ani%ation

eCect"

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Pa$e 6 Powerful presentations with PowerPoint 2016

.sin$ Presenter 9iew

*f you are usin$ two %onitors, Presenter 9iew lets you see your notes, the current slide,and the ne't slide as you present on one %onitor, while the audience sees only thecurrent slide on the other %onitor" Presenter 9iew is ena!led !y default" 5ou can turnoC Presenter 9iew fro% the Slide S!o ta! on the ri!!on, !y clearin$ theUse$resenter 1ie chec !o' in theMonitors $roup"

Worin$ with a touch device

PowerPoint supports your touch devices with new *n to Math and *n Play!acfunctionality" *f your presentation re;uires a for%ula, you can write the for%ula !yhand, and PowerPoint will for%at it as a typed for%ula" And if you are recordin$ a livepresentation and use your n$er to write on a slide on a touch-ena!led screen, yourrecordin$ will include the written notes at the correct ti%es and places in your

presentation"reate a recordin$ to play durin$ a presentation

 5ou can insert a screen recordin$ into a slide without leavin$ PowerPoint" (his is $reatfor when you want to include a screen capture de%onstration of your product in yourpresentation#you do not need to wor with a third-party application"

1 On the Insert ta!, selectScreen Recording" (he PowerPoint window !eco%es%ini%ied"

1G" *n the screen recordin$ tool, select the Select Area !utton"

1H" 3ra$ to draw a rectan$le for the area of the screen you want to record"

1I" *f you do not want to record audio or your pointer, deselect the Audio orRecord$ointer !utton"

20" Select the Record !utton"

After a three-second countdown, the recordin$ !e$ins"

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Pa$e G Powerful presentations with PowerPoint 2016

Tip2  *f you %ove your pointer away fro% the recordin$ control window, it %i$htdisappear" (o loc the recordin$ control window in place, select the pushpin!utton in the lower-ri$ht corner"

21" (o end the recordin$, select the Stop !utton"

Tip2  5ou can also press the"indos logo key34 to stop recordin$"

4est practices

<ere are so%e tips for $ivin$ your presentation %a'i%u% i%pact)

• Leep your %essa$e short and si%ple" Mae sure your presentation is focused andno lon$er than needed"

• .se an easy-to-read desi$n and the%e" (he predened the%es are desi$ned to !e

eCective without !ein$ showy" (hey are $enerally a $ood choice to help $et yourpoint across"

• .se pictures to illustrate your %essa$e" PowerPoint is a visual presentation tool, souse i%a$es whenever possi!le to tell your story"

• :i%it the infor%ation on each slide" ust as your presentation should !e si%ple andfocused, so should each slide"

• .se ani%ation sparin$ly" Ani%ation is %eant to draw attention to an ele%ent onthe slide and can distract fro% everythin$ else in your presentation if it is usede'cessively"

olla!oratin$ and sharin$

4y sharin$ presentations that are saved to One3rive for 4usiness or SharePoint Online,

you can ensure your collea$ues have the latest versions to view and edit" (his ena!lesyou and your tea% to co-author the sa%e presentation at the sa%e ti%e, whether youare usin$ PowerPoint on your destop, ta!let, or phone, or Microsoft PowerPoint Online"/ro% your phone, ta!let, or P or Mac, you can also add and reply to co%%ents ri$htne't to the slide you are discussin$" (hat way, everyone can see who replied to who%"

Worin$ in the cloud

PowerPoint wors on One3rive, One3rive for 4usiness, and SharePoint Online" Worin$in the cloud %eans you can share and wor with your collea$ues, !ut it also %eansyour presentations are protected fro% loss" *n addition to the redundancy in cloudstora$e, PowerPoint also %aintains a version history when presentations are storedand edited on either One3rive for 4usiness or SharePoint Online"

o-authorin$ features

After you have shared your presentation, you and collea$ues who have edit access canwor on the presentation at the sa%e ti%e" *n addition, if your presentation is onOne3rive for 4usiness or SharePoint Online, PowerPoint eeps a version history of yourpresentation" *f a tea% %e%!er %aes a chan$e that you do not want to eep, you canroll !ac to the previous version"

1 On the .ile ta!, select%istory"

*f you do not see %istory on the.ile ta!, your docu%ent is not saved to the cloudor to a location that has version history tracin$ ena!led"

22" (he %istory pane appears, showin$ the current and previous versions"

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Pa$e H Powerful presentations with PowerPoint 2016

Select the previous version you want to restore" (he selected version opens in anew window"

2>" Select the Restore !utton"

 (hreaded co%%ents

 (hreaded co%%ents in PowerPoint allow people to have useful conversations ri$ht ne'tto relevant te't" 5ou can see who replied to who% and when"

.sin$ threaded co%%ents

• *n the co%%ent you want to reply to, select the Reply !utton to add aresponse"

.sin$ O&ce Mi'

O&ce Mi' is a PowerPoint add-in with its own ri!!on ta! that contains tools forrecordin$ your presentation, creatin$ screen capture de%os, insertin$ ;uies, ande'portin$ presentations to a Shara!le ontent O!Ject =eference Model DSO=MEpaca$e" 5ou can use a SO=M paca$e in a learnin$ %ana$e%ent syste% D:MSE, andin a Mi' site for storin$ and sharin$ your Mi' presentations DMi'esE"

O&ce Mi' $ives you a !etter way to share your presentations" 5ou can share read-only

presentations with full ani%ations and transitions, and %easure their i%pact andaudience en$a$e%ent" 5ou can easily e%!ed Mi'es on co%pany !lo$s, we!sites, andsocial %edia" With O&ce Mi', you can transfer nowled$e %ore eCectively !y addin$voice, video, and di$ital in to your slides" 5ou can see who watched which portions ofyour content and survey your audience, $ainin$ valua!le feed!ac and insi$hts"

With O&ce Mi', you control who has access to your content" O&ce Mi' provides%ultiple levels of access control, allowin$ you to pu!lish content to the we! or restrictit to your or$aniation"

O&ce Mi' ri!!on ta!

 (he O&ce Mi' add-in adds a new Mi' ta! to the PowerPoint ri!!on" (his ta! $ives youaccess to the O&ce Mi' recordin$, ;ui, and pu!lishin$ features, and also provides alin to a set of tutorials"

+ettin$ started with O&ce Mi'

*nstall the O&ce Mi' add-in)

1 *n your we! !rowser, $o to https)NN%i'"o&ce"co%N"

2B" Select 5et +6ce Mi'"

2F" Si$n-in with your Microsoft account"

26" Select Run to run the O&ceMi'"Setup"e'e setup le"

Note: 'ou need to (uit PowerPoint before running this )le#

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Pa$e I Powerful presentations with PowerPoint 2016

reate your rst Mi')

1 Select the Using Mi' !utton on theMi' ta!" (his opens an O&ce Mi'"elcome pane that includes the followin$ tutorials)

• "!at is +6ce Mi' @ A video tutorial e'plainin$ O&ce Mi'"

• Screen Recording @ A video tutorial showin$ how to use O&ce Mi' tocreate screen recordin$s"

• $ulis! and S!are @ A video tutorial showin$ how to pu!lish and shareyour Mi'es"

• Create your .irst Mi' @ An interactive PowerPoint tutorial that wals youthrou$h creatin$ a si%ple Mi'"

2G" Select Create your .irst Mi'"2H" /ollow the directions to create, upload, and share your rst Mi'"

9isit the O&ce Mi' site for %ore infor%ation" /or %ore infor%ation, e'a%ples of Mi'es,and tutorials on usin$ O&ce Mi', $o to https)NN%i'"o&ce"co%N"

.sin$ PowerPoint on a phone or ta!let

*n addition to usin$ PowerPoint on your co%puter, you can use PowerPoint Dpart ofMicrosoft O&ce Mo!ileE on a Windows phone, an iPhone or iPad, or an Android ta!let orphone"

.se the followin$ lins to $et started)

.se PowerPoint Mo!ile for Windows Phonehttps)NNsupport"o&ce"co%Nen-.SNarticleNuse-powerpoint-%o!ile-for-windows-phone-daIC>!1-02GH-BFB!-HGI6-eGFce>ceFG>H

*nstall and set up O&ce on an iPhone or iPad with O&ce >6F

https)NNsupport"o&ce"co%Nen-.SNarticleN*nstall-and-set-up-O&ce-on-an-iPhone-or-iPad-with-O&ce->6F-Idf6d10c-G2H1-B6G1-H666-6caHe>>I!62H

O&ce on your Android ta!lethttps)NNproducts"o&ce"co%Nen-usN%o!ileNo&ce-android-ta!let

O&ce Mo!ile for Android phoneshttps)NNsupport"o&ce"co%Nen-.SNarticleNO&ce-Mo!ile-for-Android-phones-eeFIH1>>-FId1-B>c>-!BGc-aac>f2dIa60F

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Pa$e 10 Powerful presentations with PowerPoint 2016

/or %ore infor%ation

/or %ore $reat productivity $uidance, visit

http)NN%icrosoft"co%N*(ShowcaseNProductivity  

Microsoft *( Showcasehttp)NNwww"%icrosoft"co%N*(Showcase

/or %ore infor%ation a!out Microsoft products or services, call the Microsoft Sales*nfor%ation enter at DH00E B26-IB00" *n anada, call the Microsoft anada Orderentre at DH00E I>>-BGF0" Outside the F0 .nited States and anada, please contactyour local Microsoft su!sidiary" (o access infor%ation via the we!, $o to)

http)NNwww"%icrosoft"co%

* 2015 +i!rosoft ,orporation# -ll rights reser.ed# +i!rosoft and $indows are either registeredtrademarks or trademarks of +i!rosoft ,orporation in the /nited States andor other !ountries#&he names of a!tual !ompanies and produ!ts mentioned herein may be the trademarks of theirrespe!ti.e owners# &his do!ument is for informational purposes only# +I,S3& +-4S N$--N&IS 6PSS I+P7I8 IN &9IS S/++-'#

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