Tally( An accounting software package)

A Project by Your Name. Reg. No.:- Your Reg. Number Roll No.:Batch No.:-

ACKNOWLEDGEMENTI express my gratitude and heartily thanks to our respected faculty Mr. Your Facultys Name sir for their guidance and constant support towards the preparation of this project, moreover without his support this project would not have seen the light for the evening.

A Brief History The late Shri SS.GOENKA, founder ofthe company Peutronics Pvt. Ltd. set up tally software business in 1986.resulting in the creation of the software that would simplify the process of financial accounting and inventory.

His able monitoring of his son Bharat

INTRODUCTIONTALLY The undisputed king of all financial accounting packages available in India. Capable of handling all kind of transaction. For Its use- neither need to learn new accounting methods nor should change existing style of handling accounts. The information can be fed as well retrieved at random and all human errors can be corrected. A post transaction system - follows the traditional methods of accounting, that is, the payment is first made on the basis of existing accounting methods (i.e., against a voucher or a cash bill) and that information is fed into the Tally. Covers a wide area - can be used by the owner, financial controller, accountant, manager or an auditor Is both accurate and convenient to use even if you are not well versed with the accounting, you can still use and at the same time become known to accounting methods

VERSIONS OF TALLY 4.5 : 5.4 : 6.3 : 7.2 : 8.1 : 9.0 :DOS based, Accounts only. Window based accounts with inventory. 5.4 with online finalization, auditing and import & export feature. 6.3 with VAT, TDS and service tax. 7.2 with FBT and excise duty. 8.1 with Payroll system, multi language and extra formatting feature.

GATEWAY OF TALLY

The Gateway of Tally screen is separated into four sections.Title Area, Main Area (Ctrl + M), Calculator Area (Ctrl + N) and the Button Bar. Main Area The left-hand side of the Main Area gives information of Current Period this is the currently loaded or selected company's accounting period. Current Date this is the date of the last Voucher Entry of the selected company (this is NOT the calendar date). List of Selected Companies This displays the name of the loaded or selected company. Masters for creation of Accounting Masters and Inventory Masters and Importing Master information.

Transactions / Vouchers - for creation of Accounting Vouchers and Inventory Vouchers and Importing transaction information.Reports for viewing and printing financial and inventory reports using the information given in Masters and Transactions.

Button BarThe Button Bar area on this screen, displays the following buttons (keys): Help (Alt + H) to access Tally's online context-sensitive help F1: Select Cmp to select a company F1: Shut Cmp to shut or close the company

F2: Period to change the periodF3: Cmp Info to access the Company Information Menu F11: Features to access the Company features for a company F12:Configure to access the configuration settings to manage the information put into Tally.

Other Features of Tally Excellent Backup Provisions Easy exit to operating system Unencrypted files: owner freely carry the datain his person Based on solid accounting theories and practices Mode of data exchange through extensible markup language (XML) An exhaustive list of fields

How to start TALLY Create Company Master Creation : ledgers and voucherscreation Transaction : entry of voucher Reports : auto created by tally Import : data import from excel to tally

Creating a new company Company Information Menu The right half of the Gateway of Tally area displays the company info. Menu This menu has following three options: Select Company Create Company Quit Creating a New Company In order to create a new company for accounting following screen will appear :

Fields Name Mailing name, address Email address Income tax number, sales tax number local/interstate) Currency symbol Maintain (accounts only/inventory only/both) Financial year Books beginning from Tally vault password Security control Base currency information Accept/reject

Alteration : A created companys detail can be modified at a later time through keys Alt+[F3] or choosing the Alter option from gateway of tally. A company has been successfully created with the above information

Setting up account heads you have to setup an accounting chart for the company. Creating Master Accounts You can create master for both accounts and inventory by providing information regarding both accounts and inventory. We will start from creating account masters. Account Information In order to work on the master of accounts of a company, first activate the desired company then Gateway of Tally menu appear on the screen

Select option Account Info Then following menu will appear :

Press F11 and select yes for the required options

GROUPS Group During manual accounting the accounts (ledger) are grouped upon preparation of Trial Balance to prepare Profit & Loss account and Balance Sheet which reflect the final accounts of the company. In tally the concept remains analogous. Following screen will appears when you select Group option.

Create Single GroupSingle group option is useful when you wish to work on one group at a time

Multiple group option : The sub group will automatically adopt the features of their parent group including those specified in advanced mode. if there is any changes for an individual group to have to select single group option.

Stock Groups Based on common feature, all your stock items can be classified into stock groups.

Stock Item Stock items are the actual items in stock. This is lowest level of information about your inventory. Each item that is required to be accounted for, need to be created. You can then account for the issues and receipts of each item.Voucher Types This option allows you to create additional voucher types or alter the existing ones. The procedure is exactly identical to the voucher type functions that we discussed in Account Info. Menu. Units of Measure This option is used to specify the various units of measure you use to specify the quantities of stock items.

Ledgers Means you can create, display, alter single and multiple account groups. Ledger The next option after group in Account info menu is Ledger In this menu you can create, display and alter single and multiple ledger accounts.

Ledger display

TALLY VOUCHERS A voucher is aprimary document for recording all financial transactions. Recording and analyzing are easy for different types of transactions.

Tallys Voucher Types

Tally by default provides 18 types of predefined vouchers are unable to fulfil requirements then Tally also gives you a provision to alter these existing types according to you need. They pertain to both accounting and inventory. Some vouchers can be used differently according to the situation. Different vouchers are created for data entry purpose. It can be customize as per the requirement.

By using key F12 i.e. configuration setting one can customize the voucher entry

Voucher Entry in tally is the most visited area by the user and is key to all business information. A voucher (also called a journal) is a document containing the details of transaction. For every transaction, you enter a voucher in Tally. The voucher entry option at the Gateway of Tally enables you to make your day-to-day entries. On the left hand side of the screen a menu will display, from which you can change type of voucher.

VOUCHER TYPES AND VOUCHER NUMBERINGYOU WILL ONLY BE USING THE FOLLOWING VOUCHER TYPES BANK PAYMENT VOUCHER CASH PAYMENT VOUCHER OTHER PAYMENT VOUCHER RECEIPT

UNDER PAYMENT

UNDER RECEIPT

VOUCHER NUMBERING CODES TO BE USED IN DIFFERENT AREASBATTICALOA TRINCOMALEE VANNI JAFFNA MANNAR VAVUNIYA BA TR VI JA MA VU CONTINUE TO THE NEXT SLIDE

VOUCHER TYPES AND VOUCHER NUMBERINGVOUCHER NUMBERING METHODS BANK PAYMENT VOUCHER BPV / AREA CODE / CHEQUE NUMBER Eg:- A BANK PAYMENT VOUCHER NUMBER IN JAFFNA BPV/JA/251436 A BANK PAYMENT VOUCHER NUMBER IN BATTI BPV/BA/859647 CASH PAYMENT VOUCHER CPV / AREA CODE / VOUCHER NUMBER Eg:- A CASH PAYMENT VOUCHER NUMBER IN TRINCO CPV/TR/0001 A CASH PAYMENT VOUCHER NUMBER IN VANNI CPV/VI/0001 CONTINUED TO NEXT SLIDE

VOUCHER TYPES AND VOUCHER NUMBERINGVOUCHER NUMBERING METHODS OTHER PAYMENT VOUCHER OPV / AREA CODE / VOUCHER NUMBER Eg:- A OTHER PAYMENT VOUCHER NUMBER IN MANNAR OPV/MA/0001 A OTHER PAYMENT VOUCHER NUMBER IN VAVUNIYA OPV/VU/0001 RECEIPT VOUCHER

RC / AREA CODE / VOUCHER NUMBER Eg:- A RECEIPT VOUCHER NUMBER IN TRINCO RC/TR/0001 A RECEIPT VOUCHER NUMBER IN VANNI RC/VI/0001

VOUCHER CODE

VOUCHER NUMBER AREA CODE

Tally - Books of Accounts REPORTS Profit & loss statement Balance sheet Cash flow statement Fund flow statement Ratio analysis

RESULT WINDOW

IMPORTING DATA

Import of data from one company to another created within tally happens seamlessly

BUDGETS AND VARIANCE REPORTS

BUDGETS WOULD BE ENTERED TO YOUR SYSTEM TO COMPARE YOUR ACTUAL EXPENSES WITH YOUR BUDGET AMOUNTS. THIS WOULD ALSO GIVE YOU VARIANCE REPORTS.

THERE WILL BE TWO TYPES OF BUDGETS 1) MAJOR LINE BUDGET

PATHGATE WAY OF TALLY ACCOUNTS INFO. BUDGET

CREATE

BUDGETS

Thank You