5638 E1 1500 ELC MR 001 MR for Transformer

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Construction of Oil Terminal at Hamriyah Free Zone (EPC-1)

TAKREER PROJECT NO.:5638

MATERIAL REQUISITION

FOR

TRANSFORMER

A 16-02-2012 Issued for Review TYW LSS ZSH

Rev. Date Description/issued for By Ckd. Revd. Appd.

SIGNED (Initials)

QA/QC MANAGER

Client: ADNOC DISTRIBUTION / TAKREER

Project: CONSTRUCTION OF OIL TERMINAL AT HAMRIYAH FREE ZONE (EPC-1)

Doc. No.: 5638-E1-1500-ELC-MR-001

Title: Material Requisition for Transformer

Office: Beijing Agreement No.:10-5638-E-1 Document:5638-E1-1500-ELC-MR-001 Rev: A Sheet: 1 of 29



Client: ADNOC DISTRIBUTION/TAKREER

Project: CONSTRUCTION OF OIL TERMINAL AT HAMRIYAH FREE ZONE(EPC-1)

Doc.No.: 5638-E1-1500-ELC-MR-001


Office: Beijing Agreement No. 10-5638-E-1 Document: 5638-E1-1500-ELC-MR-001 Rev. A Page:2 of 29

TABLE OF CONTENTS

1.0 SCOPE OF SUPPLY (SOS) .................................................................................................. 3

1.1 MATERIAL TAKE-OFF / BILL OF QUANTITIES.................................................................... 3

1.2 MATERIAL DELIVERY REQUIREMENTS............................................................................. 4

2.0 DEFINITIONS ........................................................................................................................ 4

3.0 LANGUAGE ........................................................................................................................... 4

4.0 ENVIRONMENTAL CONDITION ........................................................................................... 4

5.0 SPECIFIC TECHNICAL REQUIREMENTS ........................................................................... 5

5.1 RECOMMENDED SPARES & SUBMISSION OF SPIR FORMS .......................................... 5

6.0 SUPPLIER DATA REQUIREMENTS .................................................................................... 6

6.1 SUBMISSION REQUIREMENTS ........................................................................................... 6

6.2 SDRL DOCUMENTS - GUIDANCE NOTES .......................................................................... 6

7.0 SUPPLIER QUALITY PROGRAMME REQUIREMENTS ..................................................... 9 7.1 GENERAL .............................................................................................................................. 9

7.2 INSPECTION AND TEST PLAN ............................................................................................ 9

7.3 GUIDANCE NOTES FOR THE PREPARATION OF THE INSPECTION AND TEST PLAN ......10

8.0 HEALTH, SAFETY AND ENVIRONMENT .......................................................................... 11

8.1 GENERAL ............................................................................................................................ 11

8.2 INFORMATION WITH BID ................................................................................................... 11

9.0 SHIPPING REQUIREMENTS .............................................................................................. 11

9.1 PACKING INSTRUCTIONS ................................................................................................. 11

9.2 AGREEMENT TO DELIVERY .............................................................................................. 13

10.0 TRAINING REQUIREMENTS ........................................................................................... 13

11.0 START-UP AND COMMISSIONING SUPPORT .............................................................. 13

11.1 OPERATIONS INSTRUCTION AND MAINTENANCE MANUAL ..................................... 13

11.2 START-UP AND COMMISSIONING SUPPORT .............................................................. 13

12.0 DOCUMENT NUMBERING PROCEDURE ...................................................................... 13

13.0 TECHNICAL SPECIFICATION, DATA SHEETS AND DRAWINGS ................................ 14

APPENDIX A: SUPPLIER DATA REQUIREMENT LIST - (SDRL) .......................................... 15

APPENDIX-B: SPARE PARTS AND INTERCHANGEABILITY RECORD

(SPIR) GUIDE FOR COMPLETION.................................................................. 21

APPENDIX-C: TEST AND INSPECTION DATA SHEET .......................................................... 27

APPENDIX-D: CHECKLIST ..................................................................................................... 29





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1.0 SCOPE OF SUPPLY (SOS)

This requisition covers the scope of supply of Transformer to be used for the Construction

of Oil Terminal at Hamriyah Free Zone (EPC-1) Project.

The scope of supply includes the design, manufacture, fabrication, inspection, testing,

preparation for shipment and documentation requirements of the Transformer, inaccordance with the requirements of this Requisition and the attached Specifications, Data

Sheets and drawings.

1.1 MATERIAL TAKE-OFF / BILL OF QUANTITIES

SR.NO.

DESCRIPTION ITEM TAG

NO. QTY REMARKS

1

Distribution Transformers(include Neutral current

transformer), 1600 kVA, 6.6kV/0.433kV as per

Specification DGS-EE-003 and Datasheet 5638-E1-1500-ELC-DS-001.

1500-TR-003

1500-TR-004

1500-TR-0051500-TR-006

4 Ea

2 Spare Parts for Commissioning, Start-up 1 Lot

3Spare Parts list for 2 years of Normal Operation /Maintenance

1 Lot

4 Capital Spares 1 Lot

5 Special Maintenance Tools & Tackles if required 1 Lot

6Packing, Marking, preservation, and Shipment asspecified.

1 Lot

7 Inspection and Testing as specified 1 Lot

8Guarantees and Warrantees, for a period of twelve(12) month after commissioning or eighteen (18)month after shipping, whichever comes first

1 Lot

9 Documentation as per SDRL 1 Lot

10Supervision of installation, Start-up andcommissioning vendor support on a per diem basis.

1 Lot





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1.2 MATERIAL DELIVERY REQUIREMENTS

The finished equipment and materials are to be delivered by the SUPPLIER to Mina Zayed

Port in Abu Dhabi, U.A.E.

The SUPPLIER shall be responsible for all handling and transportation between the place

of manufacture and the PURCHASER’s nominated delivery point.

2.0 DEFINITIONS

To match the definitions, as used in this Material Requisition and the attached documents

listed in Section 13, the following terminology shall be used:

COMPANY : Abu Dhabi Oil Refining Company (TAKREER)

PROJECT :Construction of Oil Terminal at HamriyahFree Zone (EPC-1)

PMC : WS ATKINS & Partners Overseas

CONTRACTOR :Sinopec International Petroleum ServiceCorporation

MANUFACTURER /FABRICATOR /SUPPLIER /VENDOR

:Party(s) which manufactures and / or suppliesthe equipment / services

must : signifies a legal or statutory requirement

shallsignifies a requirement made mandatory bythis Specification

may :signifies a feature which is discretionary in the

context in which it is applied

will :signifies a feature which the Supplier may assumeto be already present

should :used where a provision is preferred; a strongrecommendation

3.0 LANGUAGE

The governing language of the Contract shall be English language. All notices,

correspondence, information, literature, data, manuals and other documents required

under the Contract shall be in the English language.

4.0 ENVIRONMENTAL CONDITION

Unless stated otherwise, all the electrical equipment shall be suitable for the following

environmental conditions for installation and satisfactory operation on a continuous basis

without causing the harmful effects.





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Al ti tude

Less than 1000m above seal level

Ambient Temperature

Maximum: 58 °CMinimum: 5 °C

Maximum Solar: 87 °C

For design of outdoor/indoor electricalequipment (with no A/C):

For design of Electrical Equipment installed

54 °C

indoors in all substations with dual AirConditioning System: 40 °C

For design of Air Conditioning system: 48 °C

Relative Humidity

Maximum at 43 °C 95% Average at 54 °C 60 %

Wind

Maximum design wind velocity 160 km/h

Prevailing Wind Direction North West

Rainfall

Extremely rare, but flash flooding may occur. Measurable rainfall usually occurs in an

average of about 10 days per year, these being confined to winter and transitional

months only; however, showers during thunder storms and flash flooding are not

unknown.

Note:

Occurrence of internal condensation shall be considered in the design.

Atmosphere shall be regarded as dusty, sulphurous, saliferous and corrosive

as commonly encountered in petrochemical/refinery installations.

5.0 SPECIFIC TECHNICAL REQUIREMENTS

The Specifications, Data Sheet and Drawing, which covers the design, manufacture,

supply, inspection, testing, factory acceptance test, certification, packing, supervision of

installation and commissioning of Transformer, are listed in Section 13 of this requisition.

5.1 RECOMMENDED SPARES & SUBMISSION OF SPIR FORMS

i. SUPPLIER shall separately list and quote for recommended spares for a 2 normal

years operation/ maintenance.





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ii. Blank SPIR (Spare Part Interchangeability Record) forms as enclosed in Appendix B

SHALL be filled in and returned with the offer. Failure to do so would make the offer

"INCOMPLETE & LIABLE FOR REJECTION".

iii. SUPPLIER shall "CONFIRM AND WARRANT THE SUPPLY OF THE

RECOMMENDED SPARES FOR AT LEAST 10 YEARS FROM THE DATE OF

PURCHASE".

iv. Submission of filled SPIR forms with the quantities and prices do not constitute as an

order commitment.

6.0 SUPPLIER DATA REQUIREMENTS

The SUPPLIER Data Requirements are detailed in the Supplier Data Requirements List

(SDRL). The SDRL is provided as Appendix-A to this Technical Requisition.

6.1 SUBMISSION REQUIREMENTS

The number of prints required for each document, and submission period, are listed on the

SDRL.

All SUPPLIER drawings and data shall be submitted under cover of a transmittal sheet

bearing the enquiry or purchase order number indicating the applicable SDRL code.

SUPPLIER drawings and data, where relevant, shall be submitted in size A4, A3 and A1

paper only. All drawings and data shall be fully legible and in the English language.

One copy of the SUPPLIER’s drawings and data submitted for review shall be returned to

the SUPPLIER within Fifteen (15) working days of receipt by the PURCHASER.

Drawings and documents returned to the SUPPLIER with comments shall be re-submittedto the PURCHASER incorporating said comments within Ten (10) working days of receipt.

Operation and Maintenance Manuals (SDRL code J01) and Manufacturing Record Book

(SDRL code K01) where requested shall be supplied in A4 size hard backed ring binders

for the review and acceptance of the PURCHASER. One copy shall be submitted within

the time specified in the Suppliers Data Requirements List. Upon acceptance by the

PURCHASER six final copies and one reproducible shall be provided by the SUPPLIER

incorporating the PURCHASER’S comments.

6.2 SDRL DOCUMENTS - GUIDANCE NOTES

The following notes are included as guidance to those items in the SDRL which may

require some clarification. Not all items are included here as most are self-explanatory in

the SDRL.





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A.01 Suppl ier Document Register

Completed to show listing by category and by title of all documents to be

submitted by the SUPPLIER to meet the data requirements of this SDRL. List to

include SUPPLIER's own document numbers and PURCHASER’S requirements

for numbering of documents and date of submittal.

A.02 Fabrication/Production Schedule

Calendar dated and committed schedule for the manufacture by the SUPPLIER,

including procurement and delivery of sub-contractor items. Schedules to be A3

size maximum and presented in bar chart form.

The bar chart should consist of two bars for each activity - one for planned

progress and one for actual progress, to be updated regularly and submitted as

part of the progress report described in A.03 below.

A.03 Progress Reports

Regular submission of these documents is required in order to compare progresswith the A.02 Fabrication/Production Schedule. This report shall as a minimum

consist of the following:

1) Description of all work accomplished in the preceding period.

2) Comparison of the present work status with the original schedule.

3) Status

of

all

drawings,

procedures

and

any

other

documents

required

by

the

Purchase Order and anticipated issue compared to the Supplier Data Schedule.

4) Proposed

course

of

action

in

anticipation

of/or

in

the

event

of

any

delays

to

the

program.

A.05 Table of Contents J-01, K-01

Initial issues of tables of contents should be in sufficient detail to define contents

of subject manuals.

Typically all documents required under the SDRL will form part of either J-01

(the Operating and Maintenance Manual) or K-01 (the Manufacturing Record

Book).

G.03 Handling and Shipping Procedures

SUPPLIER's proposed techniques. Indicate size of container, number of, weight,

identification and contents

J.01 Operation and Maintenance Manual

Manual Format

SUPPLIER shall prepare an Operation and Maintenance Manual fully describing

the equipment and spares supplied and providing detailed instructions for the

operation and maintenance of the equipment.





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The Manual shall typically have the following format:

Part 1: Leading Particulars

Including warranty/guarantee documents

Part 2: Installation

Including erection fasteners summary list

Part 3: Operation

Including operating fluid or material consumption details and SUPPLIER

catalogues.

Part 4: Maintenance

Part 5: Parts Data

Including commissioning and operating spare parts forms

Part 6: Drawings

Including parts list with relevant assembly drawings

Part 7: Calibration Schedules

Part 8: Fault Finding Correction

Part 9: Change out Time for Major Assemblies

All instructions shall cover start-up, normal operating, off-design operation,

emergency operations, shutdown and re-start. Maintenance Instructions shall

include recommended maintenance frequency.

Typically the above items are covered by Document Code No's. A, B, C, D, E, F,

G and J in the SDRL

J.02 Lubrication Schedules

Including grades, equivalent grades, system volume, change intervals.

J.03 Spare Parts for Commissioning and Start-up

Manufacturer shall identify, define and supply construction, pre-commissioning,

commissioning and start-up spare parts, lubricants, special tools and handling

gear for each item of equipment.

J.04 Spare Parts for 2 years of Normal Operation / Maintenance

Manufacturer shall identify, prepare and provide list of spare parts and lubricants

for each item of equipment for t two (2) years of normal operation / maintenance.

J.05 Operating Fluid or Material Consumption





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Designate by reference to standard and generic type, plus MANUFACTURER’s

designation; initial charge quantity and estimated consumption rates.

J.06 Erection Fasteners Summary List

Description, sizes, and materials of fasteners required for the installation of

equipment or components.

J.09 Warranty/Guarantee Documents

Any special instructions or procedures regarding handling, storage, preservation

or pre-commissioning work which are pre-conditions for the validation of the

Guarantee on the goods by the SUPPLIER.

K.01 Manufactur ing Record Book

Manual Format

SUPPLIER shall prepare a Manufacturing Record Book fully describing the

manufacturing procedures used, the material certification and test and

inspection reports.

The Manufacturing Record Book shall contain all the approved documentation,

all procedures, certificates and records of inspection and testing, as-built

drawings as requested by the SDRL form and Purchase order.

Typically the above items are covered by Document Code No's. H, K, L in the

SDRL.

7.0 SUPPLIER QUALITY PROGRAMME REQUIREMENTS

7.1 GENERAL

Supplier shall operate an effective Quality System which, requirements of ISO 9001:2000.

Where the SUPPLIER is registered by an accreditation body to ISO 9001:2000, a copy of

the Registration Certificate shall be provided. Where the SUPPLIER is not registered, the

requirements of the SUPPLIER Data Requirements List (SDRL) for the submission of the

Quality Manual shall apply.

The Quality System requirements of the Purchase Order shall be passed on to any sub-

SUPPLIERs as applicable to their Scope of Supply.

7.2 INSPECTION AND TEST PLAN

Where required by the SDRL, an Inspection and Test Plan (ITP) specifying quality controls

for the product shall be provided. The Plan shall address all applicable parts of the Scope

of Supply including SUB-SUPPLIER activities. Where SUB-SUPPLIER Inspection and





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Test Plans are submitted such plans shall be approved by SUPPLIER prior to

submission to PURCHASER.

The detailed Inspection and Test requirements be as per Appendix C shall be included in

the inspection of Test Plan.

The PURCHASER reserves the right to modify the extent of his inspection surveillance as

he deems necessary, including the right to third party inspection.

The SUPPLIER shall also include within the Inspection and Test Plan (ITP) any inspection

and testing requirements identified in the technical specifications referenced in this

requisition.

7.3 GUIDANCE NOTES FOR THE PREPARATION OF THE INSPECTION AND TEST PLAN

Activi ty Numbers shall be allocated sequentially to each described activity within the

process.

Activi ty Descript ion shall briefly describe all inspection and test.Control Document Reference The qualification/procedure/written instruction reference

used to control the activity.

Verifying Record The document produced as objective evidence of satisfactory

completion of the activity conformance to requirements.

SDRL Document Reference Where the SUPPLIER is to submit a document in

accordance with the PURCHASER’S Supplier Document Requirements List (SDRL) the

reference letter and number shall be stated.

Hold Points (H). The PURCHASER will indicate on the Inspection and Test Plan all hold

points beyond which the SUPPLIER may not continue without written authorization from

the PURCHASER Quality Assurance Group. The PURCHASER shall receive six (6)

working days advance notice of the dates when these points will be reached.

Witness Points (WT) The PURCHASER will indicate on the Inspection and Test Plan all

witness points whereby PURCHASER shall receive six (6) working days advance notice of

the dates when these points will be reached. Manufacture beyond these points without the

PURCHASER’S approval may render the work unacceptable.

Review Points (R). The PURCHASER will indicate on the Inspection and Test Plan all

review point whereby manufacturer shall submit the quality records for Purchaser review

and approval.

Monitor Points (M). The PURCHASER will indicate on the Quality Plan all activities which

will be subject to the PURCHASER monitoring during his inspection visits.

Certification (C). The SUPPLIER shall indicate all certification required by technical

requisition documents or relevant legislation etc.





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8.0 HEALTH, SAFETY AND ENVIRONMENT

8.1 GENERAL

SUPPLIERs are expected to maintain satisfactory Health, Safety and Environmental

performance.

Where in the performance of the SUPPLIERs obligations under this order, the SUPPLIER

intends to supply or to use any product which may or does contain a substance which is

hazardous to health or to the environment the SUPPLIER shall provide full details with bid.

In considering whether any product contains such substance the SUPPLIER shall include

any substance which may be released in the manufacturing process or by cutting, grinding,

spreading, burning, mixing or flushing etc.

When undertaking any work on site the SUPPLIER shall comply with all applicable site

HS&E regulations. The terms of such requirements shall be made available prior to any

site visits.

Note: ‘SUPPLIER’ includes all sub-SUPPLIERs/tradesman and contractors

8.2 INFORMATION WITH BID

The following documentation shall be provided with bid:

• A copy of any Health, Safety or Environmental accreditation certificates held.

• A statement detailing any plans to obtain any such accreditation.

A statement detailing any specific Health, Safety and Environmental accidents/incidences

which have occurred in the last three years.

9.0 SHIPPING REQUIREMENTS

9.1 PACKING INSTRUCTIONS

The packing instructions shall be as specified in the applicable sections below.

a Mechanical, electrical, electro-mechanical equipment such as, but not limited to

electric motors pumps, Pressure Gauges, gear motors, control/measuring equipment,

etc:

i. Shall be "shrink-wrapped" with a drying agent enclosed inside the package.

(Protruding parts shall be protected to avoid perforating the tight plastic wrap.).

ii. The item shall then be rigidly fastened inside a wooden case, totally immobilized

by being bolted down to the base, using carriage bolts and kept in a stationary

position by blocking, bracing or shimming. (Lag bolts not to be used for tie-down

or anchoring. If "shrink wrapping" not possible, the crate must be lined inside

with waterproof material and a drying agent enclosed.).





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iii. Any case weighing in excess of 40kg must be so constructed as to have bottom

wooden skids of a thickness no less than 7 cm to permit handling by the crane.

iv. The case may be nailed or bound with steel strapping and must be made of

good quality wood, to withstand stacking of at least three (3) times its own weight.

v. One (1) copy of the packing list, release note and technical data shall be

enclosed in a sealed waterproof envelope and fastened to one (1) of the innersides of the case.

vi. One (1) copy of the packing list and release note shall be fastened in a sealed

waterproof envelope to the outside of the case and covered by a tin plate, on

which is printed "Packing List".

vii. Packing of items having different destination codes or Purchase Order numbers

in the same case is not permitted.

b Electrical, electronic, computer, control and regulation equipment of high fragility and

sensitive to shocks and vibrations.

i. Shall be "shrink wrapped" with drying agent enclosed; wrapped in

crepecellulose wadding or equally efficient cushioning material then placed in a

wooden case. This case will now be an inner case to a larger wooden case

having bottom skids as previously described in a) iv above.

ii. Between the inner and outer wooden cases there shall be a shock absorbing

system of springs, pneumatic cushions or mattresses calculated to withstand the

weight, volume and fragility of the Interior Goods;

iii. One (1) packing list and release note will be inside and another outside the

crate, as described in a) v and vi above.

iv. Packing of items having different destination codes or Purchase Order numbers

in the same case is not permitted.

c Pipe Fittings, Flanges and Valves:

i. Pipe fittings will be placed in waterproof lined wooden cases in such a manner

that movement within the case will be minimized to the greatest possible degree (as

in b. i and ii above). Weight of each case not to exceed 4.5 tonnes;

ii. Flange and valve flanges will have surfaces coated with an anti-corrosive varnish,

then they will be packed in waterproof lined wooden cases (as in b. i and ii above)

in such a manner that the flange faces will be separated from other metal by

wood or fiber board. Weight of each case not to exceed 4.5 tonnes;

iii. Each case will contain only one size, one grade and one kind of fitting, flange or

valve;

iv. Packing of items having different destination codes or Purchase order numbers in

the same case is not permitted;





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v. One (1) copy of the packing list and release note complete with a mill certificate

shall be placed in a sealed waterproof envelope and attached to the inner side of

the case lid;

vi. One (1) copy of the packing list and release note shall be fastened in a sealed

waterproof envelope to the outside of the case and covered by a tin plate, on

which is printed "Packing List".d. Notification of Packaging:

See requirements of G.03 of SDRL.

9.2 AGREEMENT TO DELIVERY

Delivery shall only be accepted when the PURCHASER or his Representative has signed

a release note for delivery, or has waived this requirement in writing.

10.0 TRAINING REQUIREMENTS

VENDOR shall provide training at their manufacturing facility to OWNER’s engineers and

operators. Also on-job training shall be provided during commissioning for OWNER’s

engineers, operators and maintenance personnel.

11.0 START-UP AND COMMISSIONING SUPPORT

11.1 OPERATIONS INSTRUCTION AND MAINTENANCE MANUAL

VENDOR shall be responsible for providing manuals and other training aids such as

videos for operator training.

It should be noted that the working arrangement for all field-engineering services istwelve (12) hours per day, seven (7) days per week inclusive of public holidays. Supplier

shall provide all necessary special equipment and tools required for specialist supervision.

11.2 START-UP AND COMMISSIONING SUPPORT

The VENDOR shall also be responsible for providing Start-Up and Commissioning

Support at site on a per diem basis plus expenses, which will be reimbursed at cost.

Bidder shall provide a separate break-down for Start-Up and Commissioning Services

and Operator Training costs in their quotation. This information shall include a list of

personnel, required crew size, planned duration of in-services and a description of all

work to be performed.

12.0 DOCUMENT NUMBERING PROCEDURE

All drawings and documents shall be as per the ‘Project Numbering System’ 5368-EPC1-

PA-002’ listed under Section 13.





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13.0 TECHNICAL SPECIFICATION, DATA SHEETS AND DRAWINGS

Specification or DataSheet No.

Description

5638-E1-1500-ELC-DS-001 Data sheet for Transformer

DGS-EE-003 Specification for Transformer

DGS-MU-002 Preservation and Export Packing

DGS-MU-003 Spare Parts

DGS-MU-009 Equipment Noise Control

DGS-MX-001 Painting

DGS-MU-014 Minimum Shop Inspection and Certification Requirements

5368-EPC1-PA-002 Project Numbering System





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APPENDIX A: SUPPLIER DATA REQUIREMENT LIST - (SDRL)

(For SDRL Below):

(1)

P = Print copy (e.g. 4-P denotes 4 prints required)

O = Original

E = Electronic copy required (portable document format)M = Modifiable electronic copy required (drawings to be AutoCad format, documents to be MS Office format)

(2)S = Review by Purchaser’s QC at Supplier’s Works

= Review at Purchaser’s Home Office

(3)One completed bound copy of J01 and K01 to be sent for Review and Approval immediately after completionof all Release Notes, prior to issue of the final copies and bound original

(4)J = Incorporate certified issue in J01K = Incorporate certified issue in K01

SUPPLIER DATA REQUIREMENT LIST

D O C U M E N T

C O D E N O .

DOCUMENT DESCRIPTION

N O . & F O R M A T W I T H

B I D ( N O T E 1 )

N O . & F O R M A T F O R

R E V I E W A

F T E R

O R D E R

( N O T E 1 )

R E V I E W L

O C A T I O N

( N O T E 2 )

W E E K S A F T E R

O R D E R

N O . & F O R M A T O F

C E R T I F I E D F I N A L

C O P I E S

( N O T E 3 )

C O M P I L A T I O N O F

C E R T I F I E D F I N A L

C O P I E S

( N O T E 4 )

A = CONTROL DOCUMENTS

A01 SUPPLIER DOCUMENT REGISTER 4-P+1-E 4-P+ 1-E √ 24-P+ 1-E

+1-OK

A02 FABRICATION/PRODUCTION SCHEDULE 4-P+1-E 4-P+ 1-E √ 2

A03PROGRESS REPORTS – BY TELEX/TELEFAX(EVERY TWO WEEKS)

4-P+ 1-E √

A04 BOUGHT OUT ITEMS LIST/SUB ORDER COPIES 4-P+ 1-E √ 2

A05 OTHER (SPECIFY)

A06 TABLES OF CONTENTS FOR J01,K01 4-P+ 1-E √ 2 J,K

B = A RRANGEMENTS

B01 PRELIMINARY LAYOUT DRAWINGS

B02 ARRANGEMENT DRAWINGS 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

B03 SUB-ASSEMBLY DRAWINGS 4-P+ 1-E √ 24-P+1-M

+1-OJ





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B04 ARRANGEMENT INTERFACE DRAWINGS

B05FOUNDATION/SUPPORT ARRANGEMENTS (INCL.FOUNDATION LOADS FOR FURTHER CIVIL DESIGNS)

4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

B06 EQUIPMENT & BILL OF MATERIALS LIST 4-P+ 1-E √ 24-P+1-M

+1-OJ

B07 OTHER (SPECIFY):

C = SYSTEM DIAGRAMS & DATA SHEETS

C01 PIPING & INSTRUMENT DIAGRAMS

C02 HVAC SCHEMATIC & FLOW DIAGRAM

C03 ONE LINE ELECTRICAL DIAGRAM / WIRING DIAGRAM

C04 INST/TELECOMS SYSTEM SCHEMATIC DIAGRAM

C05 UTILITY REQUIREMENTS 4-P+ 1-E 4-P+ 1-E √ 2 4-P+1-M+1-O

J

C06 WEIGHT DATA SHEET & WEIGHING CERTIFICATE 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

C07 EQUIPMENT DATA SHEETS 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

C08 ENCLOSURE VENTILATION REQUIREMENTS

C09 NOISE LEVEL DATA SHEETS 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

C10 RELIABILITY/AVAILABILITY DATA

C11 FUNCTIONAL DESIGN SPECIFICATION

C12 OTHER (SPECIFY):

D = DETAIL DRAWINGS

D01 PLAN AND ELEVATION DRAWING WITH PARTS LIST 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

D02 INSTRUMENT PANEL DETAIL DRAWING

D03 EXPLODED VIEW DRAWINGS

D04DETAIL VESSEL OR TANK FABRICATION DRAWINGS( FOR DIESEL SYSTEM)

D05 PLATE CUTTING DETAILS & WELD DETAILS

D06 MISCELLANEOUS DETAIL DRAWINGS 4-P+ 1-E 4-P+ 1-E √ 24-P+1-M

+1-OJ

D07 MECHANICAL SEAL DRAWING





Doc.No.: 5638-E1-1500-ELC-MR-001



D08 SHAFT ALIGNMENT DRAWINGS

D09 NAME PLATE FORMAT DRAWINGS 4-P+ 1-E √ 24-P+1-M

+1-OJ

D10 PIPING ISOMETRICS (FOR DIESEL SYSTEM)

D11 OTHER (SPECIFY)

E = SCHEMATICS

E01 ELECTRICAL INTERNAL CONNECTION DIAGRAMS 4-P+ 1-E √ 24-P+1-M

+1-OJ

E02 ELECTRICAL PNEUMATIC, HYDRAULIC SCHEMATICS

E03 INSTRUMENT/ELECTRICAL LOGIC DIAGRAM

E04 ELECTRICAL INTERCONNECTION DIAGRAMS 4-P+ 1-E √ 24-P+1-M

+1-OJ

E05 ELECTRICAL CABLE SCHEDULE 4-P+ 1-E √ 24-P+1-M

+1-OJ

E06 INSTRUMENT HOOK-UPS-PROCESS PIPING

E07 INSTRUMENT LOOP DRAWINGS

E08 OTHER (SPECIFY):

F = CALCULATIONS & PERFORMANCE DATA

F01 ALLOWABLE NOZZLE LOADS

F02 UTILITIES CONSUMPTION CALCULATIONS

F03 HYDRAULIC CALCULATIONS

F04PRESSURE VESSEL/HEAT EXCHANGER CODECALCULATIONS

F05 EXCHANGER THERMAL RATING CALCULATIONS

F06COMBUSTION GAS TURBINE PERFORMANCECURVES

F07 ENGINE PERFORMANCE CURVES

F08 CENTRIFUGAL PUMP PERFORMANCE CURVES

F09 ROTARY PUMP CURVES PUMP/MOTOR

F10 FIRE PUMP PERFORMANCE CURVES

F11 ORIFICE PLATE CALCULATIONS





Doc.No.: 5638-E1-1500-ELC-MR-001



F12FOR MAX SHUT OFF DP FOR ESD VALVE TORQUECALCULATION AND ASSOSIATED ACTUATOR SIZINGCALCULATION

F13MOTORISED VALVE (INCL.ESD) PERFORMANCEDATA

F14 RELIEF VALVE & BURSTION DISC CALCULATIONS

F15 THERMOWELL NATURAL FREQUENCY CALCULATIONS

F16 ELECTRICAL FUSE & CIRCUIT BREAKER CURVES

F17 ELECTRIC MOTOR PERFORMANCE CURVES

F18 SPEED/TORQUE STARTING CHARACTERISTICS

F19 BATTERY CHARGE/DISCHARGE CURVES

F20RELAY CHARACTERISTICS & CO-ORDINATIONSETTINGS

F21 OTHER (SPECIFY)

G = HANDLING, INSTALLA TION & SITE PRESERVATION

G01 ERECTION & INSTALLATION PROCEDURES 4-P+ 1-E √ 24-P+1-M

+1-OJ

G02 UNPACKING & PRESERVATION PROCEDURE 4-P+ 1-E √ 24-P+1-M

+1-OJ

G03 HANDLING & SHIPPING PROCEDURES 4-P+ 1-E √ 24-P+1-M

+1-OJ

G04 OTHER (SPECIFY):

H = MANUFACTURING PROCEDURES

H01ISO 9002 CERT OR QA MANUAL AND SYSTEMSPROCEDURE

4-P+ 1-E 4-P+ 1-E K

H02HYDROSTATIC AND/OR PNEUMATIC TESTPROCEDURES

H03 NON DESTRUCTIVE EXAMINATION PROCEDURES

H04WELD PROCEDURE SPEIFICATION AND WELDPROCEDURE QUALIFICATION (WPS & WPQ TOBE SUBMITTED TOGETHER)

H05 SUPPLIER INSPECTION & TEST PLAN 4-P+ 1-E 4-P+ 1-E √ 44-P+1-M

+1-O

K

H06PERFORMANCE TESTING & ACCEPTANCE TESTPROCEDURES

4-P+ 1-E √ 44-P+1-M

+1-OK

H07SURFACE CLEANING PREPARATION/PAINT LININGPROCEDURES

4-P+ 1-E √ 44-P+1-M

+1-OK

H08MANUFACTURE PROCEDURE, QUALIFICATION TESTRESUL TS

4-P+ 1-E √ 44-P+1-M

+1-OK





Doc.No.: 5638-E1-1500-ELC-MR-001



H09 HEAT TREATMENT PROCEDURE

H10 HSE MANUAL 4-P+ 1-E √ 44-P+1-M

+1-OK

J = COMMISSIONING OPERATING MAINTENANCE SPATES

J01 OPERATING & MAINTENANCE MANUAL (NOTE 3) 1-P+ 1-E √ 4 J

J02 LUBRICATION SCHEDULES

J03 SPATES FORM (COMMISSIONING / START UP) 4-P+ 1-E √ 44-P+1-M

+1-OJ

J04 SPARE PARTS FORM (OPERATING) 4-P+ 1-E √ 44-P+1-M

+1-OJ

J05 OPERATING FLUID & MATERIAL CONSUMPTION 4-P+ 1-E √ 44-P+1-M

+1-OJ

J06 ERECTION FASTENERS SUMMARY LIST 4-P+ 1-E √ 44-P+1-M

+1-OJ

J07PRE-COMMISSIONING/COMMISSIONINGPROCEDURES

4-P+ 1-E √ 44-P+1-M

+1-OJ

J08 SUPPLIER CATALOGUES 4-P 4-P+1-M+1-O

J

J09 WARRANTY/GUARANTEE DOCUMENTS 4-P+ 1-E √ 44-P+1-M

+1-OJ

J10 OPERATING & MAINTENANCE INSTRUCTIONS 4-P+ 1-E √ 44-P+1-M

+1-OJ

J11 OTHER (SPECIFY):

K = MATERIAL CERTIFICATION

K01 MANUFACTURING RECORD BOOK (NOTE 3) 1-P+ 1-E √ K

K02 HYDROSTATIC/PNEUMATIC TEST CERTIFICATIES

K03EQUIPMENT HAZARDOUS AREA CERTIFICATES(BASEEFA)

K04 MILL TEST CERTIFICATES

K05 HEAT TREATMENT CERTIFICATES

K06 WELDABILITY DATA

K07 CERTIFICATE OF CONFORMITY/FIRE SAFETY

K08 OTHER (SPECIFY)

L = TEST & INSPECTION REPORTS (2 WEEKS AFTERTEST/INSPECTION)

L01 ELECTRICAL EQUIPMENT HEAT RUN TEST RECORD 4-P+1-E √ 44-P+1-E

+1-OK





Doc.No.: 5638-E1-1500-ELC-MR-001



L02 IMPULSE VOL TAGE TEST RECORDS 4-P+1-E √ 44-P+1-E

+1-OK

L03 ELECTRICAL SHORT CIRCUIT TEST RECORDS 4-P+1-E √ 44-P+1-E

+1-OK

L04 NAME PLATE COPY 4-P+1-E √ 44-P+1-E

+1-OK

L05 PERFORMANCE/ACCEPTANCE TEST RECORDS 4-P+1-E √ 44-P+1-E

+1-OK

L06 NOISE LEVEL TEST REPORT 4-P+1-E √ 44-P+1-E

+1-OK

L07 VIBRATION TEST REPORT

L08 VESSEL & EXCHANGER CODE DATA REPORTS

L09 PURCHASED INSTRUMENT CALIBRATION REPORTS

L10 HARDNESS TEST RESULTS

L11 NDT TEST RESULTS

L12 FABRICATION/INSPECTION COMPLIANCESTATEMENT

4-P+1-E √ 4 4-P+1-E+1-O

K

L13 CORROSION TEST RECORDS (SOUR SERVICE)

L14 LIFTING EQUIPMENT TEST CERTIFICATES

L15WELDER PERFORMANCE QUALIFICTATION RESULTS& CERTIFICATES

L16 PRODUCTION REPORT

L17 NDT OPERATOR QUALIFICATION CERTIFICATES

L18 PAINTING/COATING LOG/CERTIFICATE 4-P+1-E √ 44-P+1-E

+1-OK

L19 PURCHASER RELEASE NOTES/WAIVERS √ 4-P+1-E

+1-OK

L20 THIRD PARTY INSPECTION RELEASE NOTES √ 4-P+1-E

+1-OK

L21 OTHER (SPECIFY)





Doc.No.: 5638-E1-1500-ELC-MR-001



APPENDIX-B: SPARE PARTS AND INTERCHANGEABILITY RECORD (SPIR)

GUIDE FOR COMPLETION

COMPLETION OF THE SPIR FORMS BY THE MANUFACTURER/WUPPLIER

The SPIR form itself consists of a main sheet and continuation sheet produce on MS

EXCEL (A4) which can be electronically (and manually) completed. In accordance with thePurchase Order, the manufacturer/supplier is required to complete 1-13, 15, 17, 18, 20 &

22 as described below. All information on the form should be in the English language.

1) EQUIPMENT OR TAG NUMBER

Enter the unique equipment registration number or CLIENT tag number for each piece of

equipment (or unit) as stated in the Requisition/Purchase Order, Where necessary, one of

more Continuation Sheets may be necessary, particularly in the case of instrumentation for

example, when there are many identical models and different tag numbers or even slightly

different internals.

2) MANUFACTURERS SERIAL NUMBER

State the model, type, or other positive identification reference of the equipment,

instrument, valve, etc. It should NOT be, for example, a model number that covers a range

of differing models. The actual model supplied is the data that should be entered.

3) MANUFACTERERS SERIAL NUMBER

State the serial number (or other identification reference) of the parent equipment for

which the spare part(s) listed in col. 8 are required. For example, panels, pumps,

compressors, control valves/indicators, motors, turbines, gear-boxes, heat exchangers,

vessels, engines, etc., should all be included in the SPIR documentation package.4) NUMBER OF UNITS

Enter the total number of identical units as identified in 1, 2 & 3.

5) NUMBER OF UNITS

For each individual unit identified in 1, 2, & 3, enter the number of identical items that are

fitted to that unit, piece of equipment or instrument.

6) EQUIPMENT ORDER REFERENCE NUMBER

State the order or reference number assigned by CLIENT, their agents together with the

order, reference or works number assigned by the manufacturer/supplier of the plant,

equipment or package.

7) TOTAL NUMBER OF PARTS FITTED

Enter the total number of identical line items covered by all the units listed in 1, 2 & 3.





Doc.No.: 5638-E1-1500-ELC-MR-001



8) DESCRIPTION OF PARTS

List all parts which may be carried in stock for initial (commissioning) and normal (two

years) operations, insurance items such as spare pumps, motors, valves, etc., and capital

spares such as spare gas turbine, gas generator, compressor rotor, large couplings, etc.

that are supplied within the cost of supply of the parent equipment or package.

Note:

Listing capital items is imperative in order that availability of these spares is documented

(together all the normal spares) and should be indicated on the SPIR as being part of the

main order.

Line items listed should not be duplicated.

9) DRAWING NUMBER

For each part entered in Col 8, enter the manufactures part list and/drawing number. This

should NOT be a reference to a general layout where no detail is available.

Documents refered to shall always be attached to the SPIR by the manufacturer of

supplier.

10 A) MANUFACTURERS PART NUMBER

Enter the MANUFACTUREs unique full reference number or other information, which

specifically identifies each part in the manufactures organization.

10 B) SUPPLIERS PART NUMBER

Enter the suppliers full, unique identification number for items form third party

manufactures (“bought-out” items) such as bearings, oil seals, gaskets, couplings,

instruments, gauges, vibration/displacement parts, electrical components, contactors,fuses, relays, etc.

Notes for 10A and 10B

In view of the wide variety of systems in use for identification of parts, it is not possible to

lay down firm rules for the completion these columns. Manufactures /suppliers should

give whatever identification they use to positively identify parts and to show

interchangeability with other existing equipment.

Numbering that is unique only to the equipment on the SPIR being completed is to be

discouraged as it inevitably leads to an unnecessary increase in inventory levels

particularly for “bought-out” items. Of particular importance is the inclusion of the full

designation, especially those relating to electrical and instrument items, couplings,

mechanical seals, etc. Where the designation or code indicates something special,

details should be included together the options fitted on the material to be supplied that

are not part of the code or is not standard.





Doc.No.: 5638-E1-1500-ELC-MR-001



Although FINAL drawings may not always be available together with real part numbers,

this should not delay initial completion of the SPIR form. In such cases, for initial

submission only, general catalogue information, pamphlets, etc., will suffice. However,

as soon as the final drawings are available, a revision of the SPIR should be submitted

together with the relevant drawings.

11) MATERIAL SPECIFICATION

Enter the material specification in terms of full, recognized International standards and

accepted conventions. Manufacturer or sub-vendor references are not acceptable. The

manufacturer or subvendor address and fax number, moreover, should be provided on

additional document.

12) REMARKS

Any specific remarks particular to the equipment or spare part shall be indicated.

13) INITIAL SPARE PARTS RECOMMENDED BY MANUFACTURER

Enter the quantities recommended by the manufacturer for commissioning and initialfirst year of operation.

14) INITIAL SPARE PARTS RECOMMENDED BY ………

This should be completed by the Project Team or its agents after reviewing the

manufactures recommendation in Col 13 AND shall be the first year spares that require

handing over for the operation of the equipment.

15) SPARE PARTS FOR NORMAL OPERATION RECOMMENDED BY THE MANUFACTURER

Enter the quantities recommended by the manufacturer/supplier required for day to day

maintenance for a two year period following the initial operation.

16) SPARE PARTS FOR NORMAL OPERATION RECOMMENDED BY ………

This should normally be completed by Maintenance Department (the user Department)

after due consideration of operational requirements and should be considered as 2 year

operating spares and specifically being required during that period only.

17) UNIT PRICE

Enter the ex-works price. The currency should be indicated in the box above this column.

NOTE: This should be the replacement cost of the item and not the initial discounted

price.18) DELIVERY TIME IN WEEKS

Enter the time between receipt of a subsequent order and availability ex-works.

NOTE: This is not for the project supplied material.





Doc.No.: 5638-E1-1500-ELC-MR-001



19) MIN/MAX QUANTITY

To be completed by the user department.

20) UNIT OF MEASURE

This should be the unit the manufacturer normally uses for supplying the item.

NOTE: Where sets are indicated, the contents of the set must be provided together withthe part nos. Where units alone are insufficient i.e. bag, drum, cylinder, also provide the

capacity.

21) MESC NUMBER

To be completed by CLIENT Central MESC Section.

22) CLASSIFICATION OF PARTS

The completion of this field is very important and should be done by the manufacture/

Supplier of the line item. Codes are as follows:

Y- Capital items supplied as a spare with the original package, the cost of which isincluded in that of the complete activity i.e. rotor assembly, spare gas turbinegas generator, large load coupling, etc. No normal consumption of these vitalitems is foreseeable.

I- Spare parts or complete assemblies (usually, but not necessarily, of high value)which are not normally required for ordinary maintenance and, at the time ofpurchase, there is no foreseen consumption. However, they may be required inthe event of unforeseen breakdown to avoid a lengthy shut-down of a vital ofequipment.

R- Items that can be economically repaired (NOT spares for insurance items).

C- Spare parts for which there is a regular requirement and consumption, for normalday to day maintenance, due to the normal wear and deterioration. This may alsocover items that support a system that is duplicated in the plant design to affordredundancy without jeopardizing or compromising the plant, it is deemedessential to be held so that full availability can be restored within a reasonabletime.

23) AUTHORITY BLOCK

To be completed for the ordering of quantities in Columns 13, 14, 15 or 16 as

appropriate.

24) REQUIRED ON SITE DATE

To be completed as appropriate for the items ordered in accordance with 23 above.






Project: Construction of Oil Terminal at Hamriyah Free Zone(EPC1)

Doc.No. : 1500-EPC1-MR-MR-001


Office: Beijing Agreement No. 10-5638-E-1 Document: 5638-E1-1500-ELC-MR-001 Rev. A Page: 26 of 29

1

EQUIPTREG.

OR TAGNO.

SPIR NO :

EQUIPMENT :

MANUFACTUBER :

SUPPLIER :

2

MFR’S

MODELOR TYPE

3MFR’SSERIAL

NO.

4NO. OFUNITS

REMARKS

5

M U M B E R

O F P A R T S P E R

U N I T

1 1

2 2

3 3

4 4

5 5

6 6

7 7

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15

16 16

17 17

18 1819 19

20 20

21 21

22 22

23 23

24 24

6

E Q U I P .

O R D E R

R E F N O .

ISSUE LETTER

ISSUE DATE

SIGNATURE

SHEET NO: OF








APPENDIX-C: TEST AND INSPECTION DATA SHEET

TEST AND INSPECTION DATA SHEET

BUYER REPRESENTATIVE

THIRD PARTY INSPECTION

VENDOR

1.0 CERTIFICATES

1.1 Workmanship, material surface defects, components,dimensions

V R R

1.2 Certificate of compliance with purchase order,specifications & drawings

V R R

2.0 ROUTINE TESTS

2.1 Measurement of winding resistance V WT WT/R

2.2 Measurement of voltage ratio and check of voltage vectorrelationship

V WT WT/R .

2.3 Measurement of impedance voltage (Principal Tapping), shortcircuit impedance and load loss

V WT WT/R

2.4 Measurement of no load-loss and current V WT WT/R

2.5 Dielectric tests: Induced overvoltage withstand test andseparate-source voltage withstand test

V WT WT/R

2.6 Tests on on-load tap changers V WT WT/R

2.7 Partial discharge tests V WT WT/R

3.0 TYPE TESTS

3.1 Temperature rise tests V WT WT/R

3.2 Dielectric tests: Full wave impulse voltage withstand tests V WT WT/R








4.0 SPECIAL TESTS

4.1Dielectric tests: Impulse-voltage withstand tests includingchopped waves

V WT WT/R

4.2Measurement of zero sequence impedance on three

phase transformer

V WT WT/R

4.3 Short circuit tests V WT WT/R

4.4 Measurement of acoustic sound level V WT WT/R

4.5 Measurement of the harmonics on the no load current V WT WT/R

4.6 Measurement of the power taken by the fan and oil pump motor V WT WT/R

5.0 OTHER (Per approved procedure)

5.1 Compilation of all inspection and test in one document V R R

6.0 REMARKS

6.1 Vendor shall submit testing and inspection procedure for materialand finished products upon placement of order.

7.0 LEGEND

7.1 V =VENDOR TO PROVIDE

7.2 R =REVIEW OF DOCUMENTATION

7.3 H =HOLD POINT

7.4 WT= WITNESSED TEST

7.5 NA = NOT APPLICABLE







Offi B iji A t N 10 5638 E 1 D t 5638 E1 1500 ELC MR 001 R A P 29 f 29

APPENDIX-D: CHECKLIST

SRNO

CHECK LISTBIDDER’S CONFIRMATION/DEVIATION

(TO BE FILLED IN BY BIDDER AND TO BESUBMITTED ALONG WITH THE OFFER)

1

Bidder to submit the following documents along with the

proposal:

a) ISO Certificate

b) Product Catalogue

c) Typical ITP / QA Plan indicating all the Inspection

and Testing requirement mentioned in the specification

& Data Sheet

d) QA Manual Index

e) SPIR form duly filled.

f ) Duly signed & Stamped SDRL

g) Check list sheet for the Transformer duly replied,

signed and stamped.

2

Bidder to confirm compliance to following

Specification:

DGS-EE-003 Specification for Transformer

3

Bidder to confirm compliance to following Data

Sheet:

5638-E1-1500-ELC-DS-001 Data Sheet for

Transformer.

4

Bidder to confirm that material offered, if different from

material indicated in the Specification and Data Sheet,

they shall not be inferior to that of the material grade

indicated and shall be compatible to the service fluid

indicated in the Specification and Data Sheet .

5 Bidder to confirm that the Transformer shall be

supplied with certification

6Typical sectional drawing submitted along with the offer

should indicate all the parts of the Transformer.

7 Bidder to confirm compliance to Painting Spec Doc.

DGS-MX-001 Rev.1

8 Bidder to confirm document submittals as per the SDRL

in the MR.