5.6.0 Release Notes · application should now load. Optional Step: To ensure you always get the latest release moving forward, set the radio button option to Every time I visit the

© 2014 SmartLinx Solutions, LLC.

5.6.0 RELEASE NOTES

9/29/2014

SmartLinx is pleased to announce the availability of SmartLinx Version 5.6.0

update on Thursday, October 7, 2014. This is a suite-wide update with new

product offerings, enhancements, and bug fixes for to include ACA Director,

Accruals, Business Analytics, Directory, ESS, HRMS, Attest, Payroll, SO, and

TA. The changes included in this release are covered under the Release

Notes attached to this notice. There is no scheduled downtime with this

release.

Release 5.6.0 | Release Notes

Page 1 of 13 ©2014 SmartLinx Solutions, LLC.

Table of Contents

Release Instructions ....................................................................................... 2

Release Notes ................................................................................................ 2

New Products added to WorkLinx Suite .......................................................... 2

ACA Director ........................................................................................... 2

WorkLinx Mobile ...................................................................................... 2

Major Enhancements Added ......................................................................... 2

Corporate Dashboards .............................................................................. 2

Updated Branding .................................................................................... 2

Retroactive Pay Adjustments ..................................................................... 2

All Applications ........................................................................................... 2

Rebranding ................................................................................................ 2

ACA Director .............................................................................................. 4

Business Analytics ....................................................................................... 7

ESS ........................................................................................................... 8

HRMS ........................................................................................................ 9

TA ........................................................................................................... 10

SO .......................................................................................................... 10

WorkLinx Mobile ....................................................................................... 10

Support ...................................................................................................... 11

Release Instructions ..................................................................................... 12



Release Instructions

For users using Internet Explorer 10.0.0 and earlier that are having issues

experiencing the new enhancements please follow the instructions located here.

Release Notes

Release 5.6.0 will contain external and internal enhancements, as Payroll 5.0 will only

release externally with Release. 5.7.0.

New Products added to WorkLinx Suite

ACA Director

Affordable Care Act legislation changes from the government inspired product

offering.

WorkLinx Mobile

Industry leading mobile ESS features and functionally available as client add-on.

Major Enhancements Added

Corporate Dashboards

See business critical data at the highest level while being able to navigate down to

the unit level all from one central point.

Updated Branding

Updates to the branding within Version 5 and ESS to better align with corporate

branding.

Retroactive Pay Adjustments

Payroll clients will be able to make adjustments to past pay periods.

All Applications

OT# 1325 - New ACA Employee Type field. ACA PT/FT field selection now available.

(with the purchase of ACA Director)

Rebranding

OT# 1405, 1377, 1433- Updated colors, icons, and various screens to better align

with our corporate image. (Figure 1 - Figure 3)



New product names:

CPCS is now “Business Analytics”

InService is now “Attest”

New product suite name “WorkLinx”

New look and feel for the login screen:

Figure 1: Login Screen

New look and feel for the landing page:

Figure 2: Landing Page



New icons throughout the products. Please note that the positioning and the

meaning/action behind the icons has not changed. If you hover over them, the tooltip

text will tell you what they do.

Figure 3: New Icons

ACA Director

Easy, at-a-glance Affordable Care Act compliance and monitoring. Track compliance

on a daily basis with an easy to understand Dashboard and tracking based on

customizable rules.

OT# 1423 – Added link on home screen to access the ACA Director application

for users that purchased the product. The overall product lets you configure,

setup, monitor, and report on ACA related data. (Figure 4)

Figure 4: ACA Director



OT# 1319 – Added a new ACA Director dashboard that has key ACA statistics

all in one place. (Figure 5) [ACA Director>Dashboard] Analytics included:

o Part time employees working over 30/130 limit (Callout 1 in Figure 5)

o % of ACA full time employees covered by healthcare plans (Callout 2 in

Figure 5)

o A new feature to track the distribution of hourly vs. salaried employees.

(Callout 3 in Figure 5)

o Display how many potential penalties the employer could owe (Callout

4 in Figure 5)

o Display how many employees might be eligible for tax credits. (Callout

5 in Figure 5)

o Display a count of how many employees don’t find the benefits

affordable, which means the plan cost was above 9.5% of household

income for the employee. (Callout 6 in Figure 5).

o Display how many employees are correctly being evaluated and will

become eligible for benefits within a specified unit of time. (Callout 7 in

Figure 5)

Figure 5: ACA Dashboard

1 2 3

4 5 6 7



OT# 1325 – Added a new field for ACA Employee Type which displays values

for Part-Time PT or Full-Time FT. This field calculates hours of service for all

employees as classified by the employer. [ACA>View>ACA Detail Breakdown]

OT# 1327 – Added a feature to track employees that decline benefit coverage.

[HRMS>Employee>ACA Additional Tab]

OT# 1326 – Added a feature to keep track of affordability of the health plan

itself by measuring whether the employee portion of the plan cost is 60% or

above. [HRMS>Benefits]

Figure 6: Affordability of Benefit Plan



Business Analytics

OT# 1429 – Corporate dashboard. See a high level organizational view to

monitor critical data and easily access the organization down to the building

level (Figure 7). [Business Analytics>View>Business Analytics Dashboard

(with Corporate org level selected)]

Figure 7: Corporate Dashboard



OT# 1430 - Added a dashboard to display the statistics for each region (Figure

8). [Business Analytics>View>Business Analytics Dashboard (with region org

level selected)]

Figure 8: Regional Dashboard

ESS

OT# 1785 - Updated branding of ESS. (Figure 9)



Figure 9: ESS Branding Updated

HRMS

OT# 1376 – Added an alert feature to monitor employee lunch punch out with

configurable thresholds. (Figure 10) [HRMS>Alerts and Reminders]

Figure 10: New Lunch not taken Alert



TA

OT# 1360 – Added pay exception for Retroactive Pay Adjustments. [TA>Time

Card>Date>Add Exception]

OT# 1376 – Added an alert feature to monitor employee lunch punch outs.

The alert displays the name of the employee, when they punched in and how

much time has elapsed since they punched in. The alert is client configurable

and both system (alerts and reminders) and email based. The amount of time

that has lapsed since the employee punched in and didn’t punch out for lunch

is configurable. [HRMS>Alerts and Reminders>Add Reminder Definition]

SO

OT# 967 – Added the ability to track Part-Time PT employees that are

approaching 30 hours of service per week for the Affordable Care Act. [SO >

Master Schedule>Replace Shift]

OT# 1325 - Added new fields to help identify and track ACA data at employee

level. [SO>Employee View>Employee Information Screen]

WorkLinx Mobile

OT# 647 – WorkLinx Mobile is now available for iOS/Android operating

systems. Please contact your account representative to request a demo.

Training materials and documentation will be available. (Figure 11)

Figure 11: WorkLinx Mobile



Support

As always, if you are experiencing any issues, please contact our Support Team by

using any of the following.

Telephone

SmartLinx Technical Support is available by calling 800-307-8535 (Monday –

Friday, 8:00 a.m. – 8:00 p.m. EST)

For urgent system issues, our expertly trained personnel are standing by during all

hours of the day and night.

Online Helpdesk

The SmartLinx Quality Management System is available for customer access at all

times. Providing clients the ability to input issues of ask questions, as well as granting

them access to an extensive knowledge base (http://68.143.13/qms/Login.asp). A

prompt and timely response will be provided.

E-mail

Contact all members of our support team at your convenience by sending an e-mail

([email protected]). A prompt and timely response will be provided.

http://68.143.0.13/qms/Login.asp

mailto:[email protected]



Release Instructions

In order to be able to experience all of the new functionality that has been added to

your environment, you may need to clear your browser cache. Please follow the

instructions listed below to clear your browser cache and then re-start your browser.

It may not be necessary for you to do this if you have automatically downloaded the

latest version. You can quickly check this by looking at the version number at the

bottom left corner of your login screen (Figure 1). If it is 5.6.0, then you do not

need to follow these next steps.

If you do need to clear your cache, in Internet Explorer 9 and 10, go to

FileInternet Options, then click on Settings under Browser History (Figure 2).

Figure 2: Internet Options



You should now see the following window (Figure 3).

Figure 3: Website Data Settings

Click on View Files, you will see another window with all the temporary files. You

can select all the files in this folder and click on Delete on your keyboard to delete all

the files. Close all the Internet Explorer windows that were open by clicking the OK

button. Now close all the instances of Internet Explorer you have open on your

computer.

Restart Internet Explorer and go to your SmartLinx URL. The updated version of the

application should now load.

Optional Step: To ensure you always get the latest release moving forward, set the

radio button option to Every time I visit the webpage on the Website Data Settings

screen (Figure 3).

The application will take longer to load initially, as it will need to store all new files

into the cache. If you performed the optional step, the application will typically take

longer to load.

Documents

5.6.0 Release Notes · application should now load. Optional Step: To ensure you always get the latest release moving forward, set the radio button option to Every time I visit the