50 Tech Tips for50 Tech Tips forTough Economic TimesTough Economic TimesEqual Justice ConferenceMay 15, 2009

PanelistsPanelistsGlenn Rawdon - Program Counsel

for Technology, Legal Services Corporation

Rachel Medina - Training Coordinator, LSNTAP

Matthew Burnett - Project Coordinator, Immigration Advocates Network/PBN

David Bonebrake - Project Coordinator, LSNTAP

Multiple Servers in One BoxMultiple Servers in One BoxVMware, the Virtual Server!VMware, the Virtual Server!

Individual ConfigurationsIndividual Configurations

Virtual Window to Control Virtual Window to Control ServerServer

Test Desktop Systems for Test Desktop Systems for CompatibilityCompatibility

Four Processors, No Four Processors, No WaitingWaiting

Portable AppsPortable AppsOperating System on a StickOperating System on a Stick

A Wealth of Free A Wealth of Free ApplicationsApplicationsOpen Office Portable – Word

processing, spreadsheet, database, presentation and more

Mozilla Firefox Portable – All your favorites, all the time

Cool Player and VLC media players

Sumatra PDF PortableSodoku Portable!

Office Live Online Office Live Online WorkspacesWorkspaces

Access to Documents from Access to Documents from anywhereanywhere

Easy to Share for Easy to Share for Collaborations and Collaborations and CommentsComments

Acrobat.comAcrobat.com

Buzzword – Write and collaborate on documents anywhere, anytime

ConnectNow – Meet live over the Web and share your screen with anyone (2 others)

CreatePDF – Convert up to five files to Adobe PDF online

Share – Send files to others for easy access while you maintain control

MyFiles – Store your files online for easy access from anywhere (5 GB)

Create and Share PDFCreate and Share PDF

PDF PortfoliosPDF PortfoliosAvailable in Adobe Acrobat 9Integrate multiple file formats into

a single PDF file◦Supports PDF, Emails, word

processing, spreadsheets, CAD drawing, presentations, video and more

Can open and edit any file independently of other files

Easier to use than Zip files

Unlock the Power of Acrobat Unlock the Power of Acrobat ReaderReader(from Adobe Acrobat Pro)(from Adobe Acrobat Pro)

Google Voice Google Voice (formerly Grand Central)(formerly Grand Central)

One Number for LifeOne Number for Life

Many Other Free FeaturesMany Other Free FeaturesVoice Mail

◦Hear online◦Have transcribed to text, then view

onlineCall ScreeningRecord outgoing callsSMSFree outbound calls in US

Fasting Growing Segment of Fasting Growing Segment of the Computer Market - the Computer Market - NetbooksNetbooksBased on the Intel Atom processor

1.6 GHzScreen size 8.9” to 10”SSD or HDWindows XP or LinuxWeigh 2 – 3 lbs.Battery life 2 hours (3 cell) to 7 hours

(6 cell)Every accessory but DVD/CD drive The best part – below $400!

SAVE MONEYSAVE MONEYFREE/LOW COST FREE/LOW COST PROJECT MANAGEMENT PROJECT MANAGEMENT TOOLS & TOOLS & COLLABORATIVE COLLABORATIVE WORKSPACESWORKSPACES

Low Cost Project Low Cost Project Management ToolManagement Tool

Project Management – Zoho Project Management – Zoho ProjectsProjectsPrice Comparison available

◦http://projects.zoho.com/html/price-comparison-calculator.html

Free Project Management Free Project Management ToolTool

Project Management - Project Management - CollanosCollanosTour: http://www.collanos.com/en/products/workplace/tourDownload here: http://www.collanos.com/en/downloads

SAVE TIMESAVE TIMEWORK MORE WORK MORE EFFICIENTLY EFFICIENTLY WITH EXISTING TOOLSWITH EXISTING TOOLS

PowerPoint ShortcutsPowerPoint ShortcutsLast year……remember “b” for

blackout?◦Well how ‘bout these great

shortcuts…..

PowerPoint 2003 ONLY PowerPoint 2003 ONLY (sorry 2007)(sorry 2007)Create a summary or agenda

slide with a few clicks!

12

3

WORD – WORD – SHORTCUTS “YOU SHORTCUTS “YOU SHOULD KNOW BY SHOULD KNOW BY NOW” & DIACRITIC NOW” & DIACRITIC MARKSMARKS

Keyboard Short-cuts: The Standard Keyboard Short-cuts: The Standard Short-cuts “You should know by Short-cuts “You should know by now”now”

Short-cuts

Open a new word doc; Open a previously saved doc Ctrl+N; Ctrl+O

Closes the active window, but does not Exit Word Ctrl+W

Closes Microsoft Word (or other open program) Alt+F4

Searches for specified text in the active document Ctrl+F

Selects all text and graphics in the active window Ctrl+A

Remove selection from active document (place on clipboard)

Ctrl+X

Copies the selection to the clipboard Ctrl+C

Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected

Ctrl+V

Saves active document with its current file name, location and format

Ctrl+S

Prints the active file Ctrl+P

Undo the last action. Reinstate the last action. Ctrl+Z; Ctrl+Y

Format / Unformat text (Bold, Italic, Underline) Ctrl+B, Ctrl+I, Ctrl+U

Keyboard Short-cuts: Keyboard Short-cuts: Diacritic MarksDiacritic Marks

Diacritic Mark Keyboard Short-cut

The acute accent – (café or fiancé)

Ctrl+ ' (quote) before typing the vowel.

The grave accent - (là or où)

Use Ctrl+ ` (tick) before typing the vowel.

The circumflex accent – (côte, fête)

Use Ctrl+Shift+ ^ before typing the vowel

The tilde - (piñata, jalapeño)

Use Ctrl+Shift+ ~ before typing the letter.

The umlaut- (Chloë, naïve) Use Ctrl+Shift+ : (colon) before the vowel

The cedilla – (façade, soupçon)

Use Ctrl+ , (comma) before the letter

The ring – (the Angstorm symbol - Å)

Use Ctrl+Shift+@ before the letter

The compound AE - (hæmoglobin)

Use Ctrl+ & before a

The German S - (straße) Use Ctrl + & + s

Word - Set up Custom Word - Set up Custom Categories for Tables of Categories for Tables of AuthoritiesAuthoritiesDo cases, courts, and page

numbers haunt you in your dreams? No fear categorizing cases in a Table of Authorities is easier than you think!

Setting Up CategoriesSetting Up CategoriesInsert>Reference>

Index and Tables> Mark Citation> Category, OR Alt+Shift+I>Category

The first seven categories are pre-defined. Scroll down until you find an unused option (8, 9, 10, etc.) Replace the # with your own custom category.

Outlook – Quickly View Your Outlook – Quickly View Your Agenda for Multiple Random Agenda for Multiple Random DatesDatesCtrl + “click”

Outlook – Calculate “Tickler” Outlook – Calculate “Tickler” DatesDatesUse special instructions in “Start

Time” to calculate important dates!

Outlook – Outlook – Syntax for Calculating “Tickler” Syntax for Calculating “Tickler” DatesDates

Excel – Calculate Days Excel – Calculate Days Between Dates Between Dates (NETWORKDAYS fx)(NETWORKDAYS fx)

Excel – How NETWORKDAYS Excel – How NETWORKDAYS works…works…

# of Business Days (or “court” days) =NETWORKDAYS(B17,B18,A3:A14)

B17 First DayB18 Last Day

A3:A14 refers to the range of dates included in the list of holidays

Excel – paste Excel – paste special/transposespecial/transposeFlip your data!

Make your rows columns and your columns rows!

Highlight and Copy the spreadsheet

Select Paste SpecialCheck “Transpose”Click OK

Excel - ShortcutsExcel - Shortcuts

Excel - ShortcutsExcel - ShortcutsCtrl+A gives you the formula

wizard!

Data/Subtotal Creates Quick Data/Subtotal Creates Quick Subtotals and a Grand Total!Subtotals and a Grand Total!

Data/Subtotal Creates Quick Data/Subtotal Creates Quick Subtotals and a Grand Total!Subtotals and a Grand Total!

Collapse to view just the totals

Cool Google Stuff…Cool Google Stuff…(from PC Mag)(from PC Mag) Sky Search nearby Use business name/ category in directions search Public transit directions My Maps Check gas prices Check traffic: Street view Editing Google Maps Weather in Google Earth Weather Movies Area codes Package tracking Flight status Measurement conversions Currency conversions Calculator Definitions Q&A

One for fun!......Track ThisOne for fun!......Track Thishttp://www.usetrackthis.com/Get the whereabouts of

shipments sent to you anywhere!

drop.iodrop.io

PrinterShare PrinterShare

EvernoteEvernote

PidginPidgin

JingJing

ZumoDriveZumoDrive

ManyEyesManyEyes

ZamzarZamzar

WriteboardWriteboard

Create Invite

Versions Track & Edit

Dabble DBDabble DB

Image ResizerImage Resizer

PINsPINs

QuarkbaseQuarkbase

Website GraderWebsite Graderhttp://www.websitegrader.com/Assigns a grade on how well your

site is doing on search engine optimization (SEO)

Provides practical tips on how to improve your search engine rankings

Website GraderWebsite Grader

Quick (and Easy) SEO TipsQuick (and Easy) SEO TipsLinks are crucial: have partners link to

youUpdate content regularly – blog,

Twitter, create YouTube videos for clients

Use keywords within your links:◦Meet our Pro Bono lawyers vs.◦Click here to learn about pro bono efforts

Join NTAP’s free SEO training for over an hour of great SEO tips: lsntap.org/upcomingtrainings

Online Reputation Online Reputation ManagementManagementSee who is linking to your

website using Google’s link: operator

Finding Who Links to Your Finding Who Links to Your SiteSite

Google Apps for Your Google Apps for Your DomainDomainwww.google.com/a

Gmail LabsGmail LabsAdded in 2008, Gmail labs allows

users to test new or experimental features of Gmail.

Currently about 45 features available, including:◦Offline Access◦Tasks to-do list◦Undo Send◦Multiple Inbox

Gmail LabsGmail Labs

GMinderGMinder

YouTube Nonprofit YouTube Nonprofit ChannelChannelhttp://www.youtube.com/nonprofitsFree YouTube upgrade for 501(c)(3)

organizationsUsers get free nonprofit branding,

fundraising tools, and increased upload capacity

Don’t know how to make a quality web video on a small budget? YouTube has resources that can help.

Nonprofit Video HelpNonprofit Video Help

Open Office for WPD Open Office for WPD ConversionsConversionsOpen Office - A free, open source

productivity suite featuring word processing, spreadsheets, presentation software

One area where OpenOffice tops Microsoft is opening legacy files, specifically older Word Perfect files

RemoraRemorahttp://download.cnet.com/

Remora-USB-Disk-Guard/3000-2092_4-10420433.html

Free, easy-to-use encryption toolGreat for encrypting a storage

device such a USB thumbdrive so that your documents and data would not be exposed if your lost your device

Install Remora on Your Install Remora on Your USBUSB

Now Encrypt Your FilesNow Encrypt Your Files

Google AnalyticsGoogle Analytics

Quikmaps.comQuikmaps.com

Add a Map to Your Add a Map to Your WebpageWebpage