50-001 CALL TO ORDER 50-002 REORGANIZATION OF THE …1. Trent Braun – IT Director @ USD 407 Russell County 2. Deonta Wade – Asst. Track Coach @ Ruppenthal Middle School B. New

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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 JULY 17, 2017 P: 785-483-2173 | F: 785-483-2175

50-001

CALL TO ORDER Jon Quinday called the USD 407 Board of Education organizational meeting to order at 5:30 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Raeleen Reinhardt, and Candi Wagner. Char Sohm was absent. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

50-002

REORGANIZATION OF THE BOARD OF EDUCATION A. Elect a Board President

Andrea Krug Krauss nominated Jon Quinday for president, and Duane Adams seconded the nomination. Kevin Ochs nominated Raeleen Reinhardt for president. Andrea Krug Krauss moved and Candi Wagner seconded a motion to cease nominations. Motions carried 6 – 0. Jon Quinday was elected President of the Board of Education with a 5 – 1 vote. Kevin Ochs voted in opposition.

B. Elect a Board Vice-President Candi Wagner nominated Duane Adams as Vice-President. Kevin Ochs seconded the nomination. Raeleen Reinhardt moved and Candi Wagner seconded a motion to cease nominations. Motion passed 6 – 0. Duane Adams was elected Vice-President of the Board of Education with a 6 – 0 vote.

C. Setting Date, Time, and Place of the Regular Board Meetings Andrea Krug Krauss made a motion to adopt the Resolution to Establish Regular Meeting Dates and modify the meeting start time to 5:00 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0.

D. Appointment of a Treasurer Jon Quinday moved and Raeleen Reinhardt seconded a motion to appoint Stephanie Dunn as Treasurer. Motion carried 6 – 0.

E. Appointment of the Clerk of the Board and Deputy Clerk Raeleen Reinhardt moved and Candi Wagner seconded a motion to appoint Jane Cline as Clerk of the Board and Chelle Kemper as Deputy Clerk. Motion carried 6 – 0.

USD 407 – BOE Minutes Page 2 of 6 July 17, 2017

F. Appointment of the Board Attorney

Jon Quinday moved and Candi Wagner seconded a motion to appoint Kansas Association of School Boards Legal Services and the Kansas State Department of Education Legal Services as the Board Attorney and contract with a local attorney as needed. Motion carried 6 – 0.

50-003

CONSENT AGENDA A. Approval of Agenda B. Approval of Minutes

1. June 19, 2017 – Regular Meeting C. Examination and Payment of Bills

1. Activity Accounts 2. Cash Summary 3. Check Journal 4. Expense Budget

Andrea Krug Krauss made a motion to approve the Consent Agenda and requested a copy of the June Expense Budget be provided following the meeting. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0.

50-004

ORGANIZATION OF THE BOARD OF EDUCATION Superintendent Lawrence recommended the following appointments for the upcoming school year:

A. Appointment of an Authorized Representative for the School Lunch Program

§ Creath Newacheck, Food Service Director B. Appointment of Attendance Center Principals as Employees to Report Student

Nonattendance § Jim Moeder, Simpson Elementary School and Bickerdyke Elementary School § Gaylon Walter, Ruppenthal Middle School § Donna Schmidt, Russell High School

C. Appointment of District Representative for Federal Title Programs (Title 1 & Title II-A) § Angela Lawrence, Superintendent of Schools

D. Appointment of District Representative for Impact Aid § Angela Lawrence, Superintendent of Schools

E. Designation of Depositories § Sunflower Bank, Russell § United Missouri Bank, Russell § Southwind Bank, Russell § Gorham State Bank, Gorham § Wilson State Bank, Russell

F. Designation of District KPERS Representative § Jane Cline

G. Designation of Representative to Authorize Early Payment of Bills to Avoid Late Payment Penalty as per K.S.A. 12-105(B) § Angela Lawrence, Superintendent of Schools

H. Establish Mileage Rates for Reimbursement § 53.5 cents per mile (Federal rate)

I. Establish Petty Cash Limits § Russell High School - $1,500


§ Ruppenthal Middle School - $1,000 § Bickerdyke Elementary School - $500 § Simpson Elementary School - $500 § Special Education - $800 § Central Office - $1,500

J. Appoint Hearing Officer for Free and Reduced Meal Application Appeals § Angela Lawrence, Superintendent of Schools

K. Designate Official Newspaper § The Russell County News

L. Appoint Board Member Representative to the Smoky Hill Educational Development Center § Board President

M. Appoint Coordinator for Section 504, ADA, Title VI, Title VII, Title IX, Title X § Angela Lawrence, Superintendent of Schools

N. Appoint Designees to Handle Activity Funds as per House Bill 28-02 § Jim Moeder, Simpson Elementary School and Bickerdyke Elementary School § Gaylon Walter, Ruppenthal Middle School § Donna Schmidt, Russell High School

O. Designate a Freedom of Information Officer § Angela Lawrence, Superintendent of Schools

P. Appointment of a Governmental Relations Network Contact for KASB § Raeleen Reinhardt

Q. Adoption of the 1,116 Hours School Term R. Coordinator for Homeless Children Duties

§ Angela Lawrence, Superintendent of Schools S. Coordinator for Child Welfare Agencies

§ Angela Lawrence, Superintendent of Schools

Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve appointments A through S as presented. Motion carried 6 – 0.

50-005

PUBLIC COMMENTS No one addressed the Board under this agenda item.

50-006

ADMINISTRATIVE REPORTS A. Superintendent/Curriculum Coordinator

Mrs. Lawrence outlined the format used in her July report and noted the goals established by the board were framed and ready to hang for future reference.

B. Building Principals Mr. Moeder shared Lexia Reading results for the 2016-2017 school year.

C. Special Education Director No report was given.

50-007

DISCUSSION/ACTION ITEMS A. Adopt Home Rule Resolution

Duane Adams moved and Raeleen Reinhardt seconded a motion to adopt the Home Rule Resolution as read. Motion carried 6 – 0.

B. Annual Waiver of Requirements for Generally Accepted Accounting Principles (GAAP)


Raeleen Reinhardt moved and Candi Wagner seconded a motion to adopt the GAAP waiver. Motion carried 6 – 0.

C. Dedication Marker – Trudy Smith

Trudy Smith sent correspondence reporting the dedication marker honoring the 50th anniversary of Robert Walters’ 1968 Scripps National Spelling Bee Championship would be erected in front of the Fossil Station Museum.

D. Revisit BOE Policy KG – Use of School Facilities by Community Groups

Duane Adams moved and Candi Wagner seconded a motion to approve signage to prohibit the unauthorized usage of the RHS track and turf field. Motion carried 6 – 0.

E. Cement Bids – Russell High School Track Circumference

Andrea Krug Krauss made a motion to authorize Superintendent Lawrence to contact Joe Weigel as the low bidder on the previous round of bidding and ask him to update the bid, and provided the cost is below $20,000, move forward with the project. Candi Wagner seconded the motion. Motion carried 5 – 1. Jon Quinday voted in opposition.

F. Setting a Date and Time for the 2017 - 2018 Budget Workshop/Update School Finance

Mrs. Lawrence reported budget workshops are being held but the budget software will not be released until the Supreme Court rules on the school finance lawsuit.

G. Selection of Method of Construction Jon Quinday moved and Andrea Krug Krauss seconded a motion to set the public hearing date for August 14, 2017 at 5:00 p.m. for the purpose of utilizing an alternative project delivery method of construction. Motion carried 6 – 0.

H. Donor-Advised Pass-Through Fund Committee Jon Quinday moved and Candi Wagner seconded a motion to appoint Andrea Krug Krauss to serve on the Donor-Advised Pass-Through Committee and authorize the Superintendent to appoint the remainder of the committee. Motion passed 6 – 0.

I. BOE Policy EE - Food Service Management Duane Adams moved and Candi Wagner seconded a motion to approve Board Policy EE Food Service Management as presented. Motion carried 6 – 0.

50-008

TEACHER NEGOTIATIONS FOR 2017-2018 Raeleen Reinhardt made a motion to enter executive session to discuss the latest proposal for negotiations pursuant to the exception for employer-employee negotiations under Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:22 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:06 p.m. Open session resumed at 6:22 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss the latest proposal for negotiations pursuant to the exception for employer-employee negotiations under Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:37 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session.


Executive session began at 6:23 p.m. Open session resumed at 6:37 p.m. No action was taken.

50-009

STAFFING FOR 2017-2018 Andrea Krug Krauss made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:48 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:38 p.m. Open session resumed at 6:48 p.m. No action was taken.

50-010

RESIGNATIONS AND NEW CONTRACTS A. Resignations

1. Trent Braun – IT Director @ USD 407 Russell County 2. Deonta Wade – Asst. Track Coach @ Ruppenthal Middle School

B. New Contracts

1. Andrea Cross – Special Education Secretary @ Central Administration Office - $12.70 per hour (12-month position)

2. James (Beau) Gadwood – Athletic/Activities Director @ Ruppenthal Middle School - $2,051

3. David Homewood – Bus Driver @ USD 407 - $11.00 per hour / 4 hours per day 4. Sarah Housman – Girls’ Golf Head Coach @ Russell High School – Class II/Step 1 -

$1,588 5. John (Ben) Hyatt – Special Education Extended School Year – 11 hours @ $26.05 per

hour 6. Sheila Rupke – Speech-Language Pathologist @ USD 407 – MS +30/ Step 10 -

$41,700 7. Matthew Shreve – Custodian @ Simpson Elementary School & Ruppenthal Middle

School - $11.00 per hour 8. Gaylon Walter – Transportation Director @ USD 407 - $5,600

Raeleen Reinhardt moved and Duane Adams seconded a motion to approve the resignations and new contracts as presented. Motion carried 5 - 1. Jon Quinday voted in opposition.

50-011

HANDBOOKS & POLICIES A. 2017 – 2018 Handbooks – First Reading

Superintendent Lawrence outlined procedures that will be used to implement a single point enrollment location for the 2017-2018 school year. First readings were held on the following handbooks: 1. Activities Handbook 2. Administrative Handbook 3. Certified Handbook


4. Classified Handbook 5. District Handbook 6. Substitute Handbook

Andrea Krug Krauss moved and Raeleen Reinhardt seconded a motion to approve district handbooks with noted modifications. Motion carried 5 – 1. Kevin Ochs voted in opposition.

B. Board Policy Handbook Updates – Second Reading The second reading was held on Section N – Other and the recommended June 2017 policy updates from KASB. Additional review was completed on policies GBRJ, IB and IIBGB.

50-012

BOARD FORUM Superintendent Lawrence reported the first community forum meeting would be held at Russell High School on Tuesday, July 18th, 2017. Mrs. Lawrence was invited to participate in the Mid-America Association of School Superintendents and requested permission to attend a conference in Chicago. Consensus of the Board was to allow Mrs. Lawrence to participate in the association and attend the conference.

50-013

ADJOURNMENT Duane Adams moved and Candi Wagner seconded a motion to adjourn. Motion carried 6 – 0. Time: 8:13 p.m.

Jane M. Cline, Board Clerk Date Approved

Jane M. Cline 08/14/2017

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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 AUGUST 14, 2017 P: 785-483-2173 | F: 785-483-2175 50-013

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:01 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Kevin Ochs, Raeleen Reinhardt, Char Sohm and Candi Wagner. Andrea Krug Krauss was absent. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director at Russell High School and Ruppenthal Middle School, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

50-014


1. July 17, 2017 – Organizational Meeting C. Examination and Payment of Bills


Raeleen Reinhardt moved and Candi Wagner seconded a motion to amend the agenda to include item 50-017.H RHS Senior Parking Lot Painting Palooza. Motion carried 6 – 0. Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve the Consent Agenda as amended. Motion carried 6 – 0.

50-015


50-016

ADMINISTRATIVE REPORTS A. Superintendent/Curriculum Coordinator B. Building Principals C. Special Education Director Administrative reports were reviewed and questions addressed.

50-017

DISCUSSION/ACTION ITEMS A. Selection of Method of Construction

Publication language for selecting a method of construction was brought back for consideration to include new construction. Char Sohm moved and Duane Adams seconded a motion to adopt the Construction Management At-Risk notice of publication as presented. Motion carried 5 – 1. Raeleen Reinhardt voted in opposition.

USD 407 – BOE Minutes Page 2 of 4 August 14, 2017

B. 2017-2018 Budget Workshop

Superintendent Lawrence outlined the changes in school finance and presented the 2017-2018 budget. Jon Quinday moved and Char Sohm seconded a motion to publish the 2017-2018 budget in the Russell County News and hold the public hearing on August 28, 2017. Motion carried 6 – 0.

C. Disposal of Maintenance Equipment and Purchase of New Equipment

Duane Adams made a motion to authorize the Superintendent to advertise the sale of the district Bobcat both locally and on internet sites (Nex-Tech Classified, Big Iron, and Purple Wave) and receive sealed bids from interested parties by close of business September 7th. The board will review the offers and award the highest bid at the next regular board meeting on September 11th. After the sales transaction is complete, the Superintendent is authorized to proceed with the purchase of a new Bobcat for replacement purposes. Candi Wagner seconded the motion. Motion carried 6 – 0.

D. Baseball Field Quotes

Needed repairs at the Russell High School baseball field were noted. Superintendent Lawrence reported one bid for repairs has been received. Discussion was tabled until the August 28th meeting.

E. Update on Sidewalk at RHS Track

Nate Braun, Head Maintenance, reported the sidewalk project around the north end of the track is complete, and the remainder of the project should be completed within the week.

F. Enrollment Update Preliminary enrollment figures were presented. Discussion was held on the single-point location used for enrollment this year.

G. Board Policy Handbook Update Superintendent Lawrence reported the administrative team continues to develop the Bloodborne Pathogen Plan and District Wellness Plan. All other policies have been forwarded to Kansas Association of School Boards for a final review.

H. RHS Senior Parking Lot Painting Palooza Donna Schmidt reported the Senior Parking Lot Painting Palooza is a student led initiative and outlined the parameters of the program. Consensus of the Board was to allow the program to proceed and asked Miss Schmidt to set a deadline to paint over the designs at the end of the year.

50-018

TEACHER NEGOTIATIONS FOR 2017-2018 Raeleen Reinhardt made a motion to enter executive session to discuss the latest proposal for negotiations pursuant to the exception for employer-employee negotiations under Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 7:08 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:58 p.m. Open session resumed at 7:08 p.m.


Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve the teacher negotiations for the 2017-2018 school year. Motion carried 6 – 0.

50-019

STAFFING FOR 2017-2018 Mr. Flax needed to leave the meeting early to attend a family event. Consensus of the Board was to have the staffing discussion early in the meeting and then proceed with the remainder of the agenda. Jon Quinday made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:09 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Gene Flax, Gaylon Walter, Jim Moeder, Chelle Kemper and Donna Schmidt were invited into executive session. Executive session began at 5:39 p.m. Open session resumed at 6:09 p.m. Mr. Flax exited the meeting. Jon Quinday made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:40 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Gaylon Walter, Jim Moeder, Chelle Kemper and Donna Schmidt were invited into executive session. Executive session began at 6:10 p.m. At 6:33 p.m., Gaylon Walter, Chelle Kemper, Donna Schmidt and Jim Moeder exited executive session. Open session resumed at 6:40 p.m. No action was taken.

50-020

RESIGNATIONS AND NEW CONTRACTS Duane Adams made a motion to authorize Superintendent Lawrence to advertise for a part-time position at the Central Administration Office. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence presented the following resignations and new contracts: A. Resignations

1. Deb Pfeifer – Social Studies Teacher @ Ruppenthal Middle School 2. Amber Robinson – Special Education Paraeducator @ Simpson Elementary School 3. Taylor Stroebel – Special Education Paraeducator @ Simpson Elementary School and

Assistant Volleyball Coach @ Ruppenthal Middle School B. New Contracts

1. Mary Aguilar – Cook @ Russell High School - $11.00 hourly 2. Cecelia Morse – Special Education Paraeducator @ Bickerdyke Elementary School -

$11.05 hourly 3. Jessica Nichols – Special Education Paraeducator @ Simpson Elementary School -

$11.15 hourly 4. Curtis Sander – Accompanist @ Russell High School and Ruppenthal Middle School –

$15.00 hourly 5. Michelle Searles – Cook @ Bickerdyke Elementary School – $11.00 hourly 6. Amber Self – Special Education Paraeducator @ Simpson Elementary School - $11.00


hourly 7. Supplemental Coaching Assignment List

Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve the resignations, new contracts, and supplemental assignment list as presented. Motion carried 6 – 0.

50-021

BOARD FORUM Duane Adams requested an update on the Summer Food Service Program.

50-022

ADJOURNMENT Jon Quinday moved and Raeleen Reinhardt seconded a motion to adjourn. Motion carried 6 – 0. Time: 7:14 p.m.



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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 AUGUST 28, 2017 P: 785-483-2173 | F: 785-483-2175 50-023

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:00 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Raeleen Reinhardt, and Char Sohm. Candi Wagner arrived at 5:01 p.m. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

50-024

2017-2018 BUDGET HEARING President Quinday opened the Budget Hearing. No public comments were received on the 2017-2018 Budget. Kevin Ochs moved and Raeleen Reinhardt seconded a motion to approve the 2017-2018 Budget as published. Motion carried 6 – 1. Jon Quinday voted in opposition.

50-025

CONSTRUCTION MANAGEMENT AT-RISK HEARING President Quinday opened the Construction Management At-Risk Hearing. No public comments were received. Duane Adams moved and Candi Wagner seconded a motion to approve the Construction Management At-Risk method of construction. Motion carried 7 – 0.

50-026

FACILITIES PLANNING SESSION Tom Montgomery, Vice President of GLMV Architecture, led the facilities planning session. Mr. Montgomery briefed the Board on recent discussions with the Community Task Force. Timelines were outlined for moving forward with facility planning discussions and selecting a Construction Management At-Risk company. Mrs. Lawrence was asked to confirm proposed dates in the upcoming days. Roger Edgar, Executive Vice President of George K. Baum & Company, was in attendance to observe Mr. Montgomery’s presentation and answer bond related questions.

50-027

STAFFING FOR 2017-2018 Raeleen Reinhardt made a motion to go into executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the board room at 6:15 p.m. Duane Adams seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Raeleen Reinhardt made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act


(KOMA), and the open meeting will resume in the board room at 6:22 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Jon Quinday made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the board room at 6:28 p.m. Candi Wagner seconded the motion. Motion carried 7 – 0. Open session resumed. No action was taken. Candi Wagner exited the meeting.

50-028 ADMINISTRATIVE AND CLASSIFIED SALARIES Jon Quinday made a motion to approve the administrative and classified salaries with changes noted to include a 2 percent increase for the superintendent of schools. Char Sohm seconded the motion. Motion carried 6 – 0.

50-029


No resignations were presented. B. New Contracts

Superintendent Lawrence presented the following new contracts: 1. Tammy Batt – Special Education Paraeducator @ Ruppenthal Middle School - $11.05

hourly 2. Cody Campbell – Technology Director @ USD 407 - $40,000 annually 3. Kimberly Howg – Special Education Paraeducator @ Bickerdyke Elementary School -

$11.25 hourly 4. Luci Knopp – District Paraeducator @ Simpson Elementary School - $11.00 hourly 5. Ramona Hoch – District Paraeducator @ Simpson Elementary School - $11.00 hourly 6. Jill Shumaker – Special Education Paraeducator @ Russell High School - $11.00

hourly

Duane Adams moved and Raeleen Reinhardt seconded a motion to approve the new contracts as presented. Motion carried 6 – 0.

50-030

BOARD FORUM Superintendent Lawrence thanked the Board for their support and hard work in developing the district vision and mission statement noting the information was directly tied to inservice activities held earlier in the day.

50-031

ADJOURNMENT Char Sohm moved and Duane Adams seconded a motion to adjourn. Motion carried 6 – 0. Time: 6:31 p.m.



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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 SEPTEMBER 11, 2017 P: 785-483-2173 | F: 785-483-2175 50-032

CALL TO ORDER Vice President Duane Adams called the USD 407 Board of Education regular meeting to order at 5:00 p.m. at the Central Administration Office. Additional board members in attendance were Andrea Krug Krauss, Kevin Ochs, and Raeleen Reinhardt. Jon Quinday and Char Sohm were absent. Candi Wagner joined the meeting at 5:20 p.m. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director at Russell High School and Ruppenthal Middle School, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

50-033


1. August 14, 2017 – Regular Meeting 2. August 28, 2017 – Special Meeting

C. Examination and Payment of Bills 1. Activity Accounts 2. Cash Summary 3. Check Journal 4. Expense Budget

Duane Adams made a motion to amend the agenda to include item 50-036.J Transportation Procedures. Kevin Ochs seconded the motion. Motion carried 4 – 0. Andrea Krug Krauss moved and Raeleen Reinhardt seconded a motion to approve the Consent Agenda as amended. Motion carried 4 – 0.

50-034


50-035


Mrs. Lawrence discussed the new format being used for administrative reports.

B. Building Principals Ms. Schmidt reported the Russell High School Parking Lot Painting Palooza would take place on Sunday – September 17th. Mr. Walter reported the new staff members are working out well. Mr. Moeder did not have any additional information to present outside of his written report.

C. Special Education Director Mrs. Kemper responded to questions about co-teaching.

USD 407 – BOE Minutes Page 2 of 4 September 11, 2017

50-036

DISCUSSION/ACTION ITEMS A. Republish 2017-2018 Budget

Andrea Krug Krauss moved and Raeleen Reinhardt seconded a motion to republish the 2017-2018 budget. Motion carried 4 – 0.

B. Request for Qualifications

Superintendent Lawrence reported the Request for Qualifications was printed in the Russell County News and posted on the USD 407 website. An updated calendar of events was also provided for the Board’s review.

C. Summer Lunch Program Report Creath Newacheck, Food Service Director, provided a written report detailing the Summer Nutrition program. Consensus of the Board was to extend the program into August and utilize the volunteer base that expressed interest in the program. Candi Wagner arrived at the meeting.

D. Consideration of Bids for Disposal of Equipment Bids for the Bobcat were reviewed and Mrs. Lawrence recommended the Board accept the high bid from the City of Rozel in the amount of $19,250.

Raeleen Reinhardt made a motion to accept the bid from the City of Rozel for the 2008 Bobcat Skid Loader in the amount of $19,250. Andrea Krug Krauss seconded the motion. Motion carried 5 – 0.

E. Enrollment Report

Superintendent Lawrence detailed the shift in student populations. Enrollment has increased by 20 students since May 2017. Discussion was held on the ability to track student movement.

F. 2016-2017 ACT Scores – Angela Lawrence

Mrs. Lawrence reviewed the 2016-2017 ACT Report. The ACT prep class will be offered again this school year. Consensus of the Board was to have the class open to all Russell High School students and the district pay $20 per student toward the cost of the course.

G. Request from Extension Office for Bus Usage & Bus Driver The Midway Extension Office requested permission to use a school bus and hire a bus driver from USD 407 to transport 42-45 kids from Russell County and Ellsworth County to the Rock Springs 4-H Camp near Junction City next summer. Andrea Krug Krauss made a motion to provide a bus and driver for use to transport 4-H participants from Russell and Ellsworth counties to 4-H Camp next summer. Raeleen Reinhardt seconded the motion. Motion carried 5 – 0.

H. 2018-2019 School Calendar Duane Adams volunteered to serve on the Calendar Committee for the 2017-2018 school year. A historic review of USD 407 hours recorded above the minimum attendance requirements was held. Discussion followed with consensus of the Board in favor of building in approximately 40 hours above the state minimum.


I. Insurance Quotes Mrs. Lawrence presented the annual renewal rates for the Property/Casualty insurance from Insurance Planning. Mrs. Lawrence was encouraged to shop around for price comparisons. No action was taken.

J. Transportation Procedures

Mr. Walter outlined issues drivers are dealing with on bus routes and asked for the Board’s support in establishing drop off and pick up guidelines. Consensus of the Board was to have Mr. Walter send the letter outlining the new procedure and include a copy of the Bus Policy.

50-037

STAFFING FOR 2017-2018 Raeleen Reinhardt made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:18 p.m. Candi Wagner seconded the motion. Motion passed 5 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:03 p.m. Open session resumed at 6:18 p.m. Kevin Ochs made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:31 p.m. Candi Wagner seconded the motion. Motion passed 5 – 0. Superintendent Lawrence and Donna Schmidt were invited into executive session. Executive session began at 6:21 p.m. Open session resumed at 6:31 p.m. Candi Wagner made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:37 p.m. Raeleen Reinhardt seconded the motion. Motion passed 5 – 0. Superintendent Lawrence and Donna Schmidt were invited into executive session. Executive session began at 6:32 p.m. Open session resumed at 6:37 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:43 p.m. Duane Adams seconded the motion. Motion passed 5 – 0. Superintendent Lawrence and Donna Schmidt were invited into executive session. Executive session began at 6:38 p.m. Open session resumed at 6:43 p.m. No action was taken.

50-038

RESIGNATIONS AND NEW CONTRACTS Raeleen Reinhardt made a motion to accept the following resignations and new contracts: A. Resignations

1. Mike Frost – Custodian @ Ruppenthal Middle School 2. Michelle Searles – Cook @ Bickerdyke Elementary School


B. New Contracts

1. Andrea Cross – Asst. Musical Director @ Russell High School - $675 2. Angela McKenna – Secretary @ Central Office - $15 hourly 3. Tammy Weber – Cook @ Bickerdyke Elementary School - $11.00 hourly

Candi Wagner seconded the motion. Motion carried 5 – 0.

50-039

BOARD FORUM Superintendent Lawrence shared fundraising and grant requests from staff members. Mrs. Maggie Rheingans requested three separate fundraising events be held to raise funds for the prom. Brady Ruggels presented a request to re-sod the baseball field noting funds have been raised to complete the project. No objections were noted for the fundraising events requested by Mrs. Rheingans. Consensus of the Board was to allow the grant request from Mr. Ruggels to move forward providing a quote is requested and pledge letters are received from the donors.

50-040

ADJOURNMENT Candi Wagner moved and Andrea Krug Krauss seconded a motion to adjourn. Motion carried 5 – 0. Time: 6:54 p.m.



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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 OCTOBER 9, 2017 P: 785-483-2173 | F: 785-483-2175 50-041

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Candi Wagner was absent. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director at Russell High School and Ruppenthal Middle School, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

50-042


1. September 11, 2017 – Regular Meeting C. Examination and Payment of Bills


Jon Quinday made a motion to amend the agenda to include item 50-043A FFA Request to Attend the Denver Stock Show. Char Sohm seconded the motion. Motion carried 6 – 0. Raeleen Reinhardt moved and Duane Adams seconded a motion to approve the Consent Agenda as amended. Motion carried 6 – 0.

50-043


50-043A FFA REQUEST TO ATTEND NATIONAL WESTERN STOCK SHOW FFA members, Katherine Krauss and Jacquelyn Wagner, requested permission for the Chapter to attend the National Western Stock Show at Denver in January 2018. Included with the request was use of school vehicles for the trip. Raeleen Reinhardt moved and Kevin Ochs seconded a motion to allow the FFA Chapter to attend the National Western Stock Show, borrow two suburbans and supply the fuel for the trip. Motion carried 6 – 0.

50-044


No oral report was given.

USD 407 – BOE Minutes Page 2 of 4 October 9, 2017

B. Building Principals

Donna Schmidt reported Mr. Beckman was pursuing the Small World Initiative Grant, which would add a hands-on lab to his science courses. Gaylon Walter recognized staff members who presented at the regional inservice where nine districts were represented and approximately 700 people attended. Jim Moeder noted the elementary students attended a 4-H presentation the previous week and would be attending a Fire Safety presentation.

C. Special Education Director No oral report was given.

Teacher feedback from the Porch Visits was also shared.

50-045

DISCUSSION/ACTION ITEMS A. Revised Grant Application for Baseball Sod

Brady Ruggels provided bids and secured donations to replace the sod on the Russell High School baseball infield. Discussion followed. Jon Quinday moved and Kevin Ochs seconded a motion to accept the funds and have the work done. Motion carried 5 – 1. Duane Adams voted in opposition. Mr. Ruggels was asked to emphasize the project is being competed using donated funds and Andrea Krug Krauss requested a press release be issued from the district.

B. Special Education Local Education Agency Assurances

Raeleen Reinhardt moved and Char Sohm seconded a motion to approve the Assurances for the Special Education Local Education Agency as presented. Motion carried 6 – 0.

C. Enrollment Report

September 20th headcount revealed 856 students were enrolled on the official count date. Superintendent Lawrence reported enrollment has increased for the last 3 years. It is unknown at this time whether the budget will need to be republished since weighting calculations have been changed.

D. Approval of Job Descriptions

The following job descriptions were submitted for approval: 1. Accompanist 2. Business Manager Assistant 3. Grounds Maintenance Employee 4. Psychometrician

Duane Adams moved and Char Sohm seconded a motion to approve the job descriptions as presented. Motion carried 6 – 0.

E. Request for Special Meeting for Facilities Planning Mrs. Lawrence requested two special meeting dates to comply with the timeline of events outlined on the facility-planning schedule.


Jon Quinday made a motion asking a special meeting be held on October 24th from 9:00 a.m. to 3:00 p.m. for the purpose of interviewing four CMAR firms, and a second meeting be scheduled for Monday, October 30th from 5:00 to 7:00 p.m. for Tom Montgomery to present Community Task Force Options. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0.

F. Adoption of Board Policy Handbook

The final copy of the KASB policy audit was presented for approval. A synopsis of outstanding changes was included for consideration. Char Sohm moved and Raeleen Reinhardt seconded a motion to approve all policies presented in the Board Policy Handbook plus changes outlined in the synopsis with the exception of policy N-IIBGA Children’s Internet Protection Plan. Motion carried 6 – 0. Consensus of the Board was to hold a public meeting on Policy N-IIBGA during the November regular meeting to meet the guidelines of the policy.

50-046

STAFFING FOR 2017-2018 At 5:41 p.m., Jon Quinday made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 5:57 p.m. Duane Adams seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt and Gene Flax were invited into executive session. Open session resumed at 5:57 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:07 p.m. Char Sohm seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt and Gene Flax were invited into executive session. Open session resumed at 6:07 p.m. Char Sohm made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:18 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt and Gene Flax were invited into executive session. Open session resumed at 6:18 p.m. Kevin Ochs made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:29 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt and Gene Flax were invited into executive session. Open session resumed at 6:29 p.m. No action was taken.

50-047

RESIGNATIONS AND NEW CONTRACTS Raeleen Reinhardt made a motion to accept the following resignation and new contracts: A. Resignation

1. Kelsi Birney – Cheerleader Sponsor @ Russell High School B. New Contracts

1. Blake Duden – Asst. Wrestling Coach @ Ruppenthal Middle School – Class 1/Step 1 -


$1,687 2. Dannah Hill – Custodian @ Ruppenthal Middle School - $11.00 hourly 3. Tyler Schiffelbein – Asst. Golf Coach @ Russell High School – Class I/Step 8 - $2,615

Duane Adams seconded the motion. Discussion followed with no action taken. Raeleen Reinhardt modified her motion to include: A. Resignation

1. Kelsi Birney – Cheerleader Sponsor @ Russell High School B. New Contracts

1. Dannah Hill – Custodian @ Ruppenthal Middle School - $11.00 hourly 2. Tyler Schiffelbein – Asst. Golf Coach @ Russell High School – Class I/Step 8 - $2,615

Char Sohm seconded the amended motion. Motion carried 6 – 0.

50-048

BOARD FORUM Andrea Krug Krauss requested an update on how the Food Service Department is functioning using the current program. Dress code concerns were expressed regarding managers at athletic events. Administrative staff and teachers were commended for doing a great job.

50-049

ADJOURNMENT Jon Quinday moved and Kevin Ochs seconded a motion to adjourn. Motion carried 6 – 0. Time: 6:39 p.m.



Page 1 of 1

RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES 802 N. MAIN | RUSSELL, KS 67665 OCTOBER 18, 2017 P: 785-483-2173 | F: 785-483-2175 50-050

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 12:02 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Char Sohm, Raeleen Reinhardt and Candi Wagner. Kevin Ochs was absent. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director at Russell High School and Ruppenthal Middle School, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance.

50-051

STAFFING FOR 2017-2018 At 12:02 p.m., Jon Quinday made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 12:30 p.m. Duane Adams seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt, Gaylon Walter, Jim Moeder, Chelle Kemper and Gene Flax were invited into executive session. Open session resumed at 12:30 p.m. At 12:31 p.m. Jon Quinday made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 12:46 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence, Donna Schmidt, Gaylon Walter, Jim Moeder, Chelle Kemper and Gene Flax were invited into executive session. Open session resumed at 12:46 p.m. No action was taken. Char Sohm requested data be compiled to determine how many staff positions could be reduced should district facilities be consolidated through the facility planning study.

50-052

ADJOURNMENT Jon Quinday moved and Char Sohm seconded a motion to adjourn. Motion carried 6 – 0. Time: 12:52 p.m.



Page 1 of 1

RUSSELL COUNTY USD 407 MEETING MINUTES BOARD OF EDUCATION OCTOBER 24, 2017 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175

Russell County USD 407 is dedicated to providing a culture of learning that will lead the state of Kansas in student success.

50-053

CALL TO ORDER Vice President Duane Adams called the USD 407 Board of Education special meeting to order at 9:07 a.m. at the Central Administration Office. Additional board members in attendance were Andrea Krug Krauss, Kevin Ochs, Char Sohm, Raeleen Reinhardt and Candi Wagner. Jon Quinday was absent. Superintendent Angela Lawrence, Board Clerk Jane Cline and Tom Montgomery, Vice President of GLMV Architecture were also in attendance.

50-054

INTERVIEW CONSTRUCTION MANAGEMENT AT-RISK FIRMS The Board of Education interviewed four Construction Management At-Risk Firms throughout the duration of the meeting. Firms interviewed include Coonrod & Associates from Wichita, Crossland Construction Company, Inc. from Wichita, McCown Gordon Construction from Manhattan and Simpson Construction from Wichita. A brief recess was taken for lunch from 12:10 p.m. to 12:37 p.m. Following the interviews, discussion was held and a scoring rubric was compiled to rate the firms.

50-055

ADJOURNMENT Raeleen Reinhardt moved and Candi Wagner seconded a motion to adjourn. Motion carried 6 – 0. Time: 2:32 p.m.



Page 1 of 2

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION OCTOBER 30, 2017 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


50-056

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:30 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Kevin Ochs, Char Sohm, Raeleen Reinhardt and Candi Wagner. Andrea Krug Krauss arrived at 5:31 p.m. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director at Russell High School and Ruppenthal Middle School, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Board Clerk Jane Cline was also in attendance. Guests in the audience signed an attendance roster.

50-057

SELECTION OF CONSTRUCTION MANAGEMENT AT-RISK FIRM Superintendent Lawrence presented the Construction Management At-Risk Scoring Summary and recommended contracting with Coonrod & Associates based on the rankings and state statute governing the selection process. Raeleen Reinhardt moved and Candi Wagner seconded a motion to select Coonrod & Associates as USD 407’s Construction Management At-Risk firm. Motion carried 7 – 0.

50-058 PRESENTATION OF COMMUNITY TASK FORCE RECOMMENDATIONS Tom Montgomery, Vice President of GLMV Architecture, and Brad Doeden, Project Manager, were in attendance to facilitate the Community Task Force presentation. Nancy Schmitt and Andy Hurla recapped the work completed by the Community Task Force and presented the various options considered for the future of the district facilities. At the completion of the presentation, the Community Task Force’s recommendation was laid out.

50-059 SET DATE FOR WORK SESSION WITH COMMUNITY TASK FORCE Consensus of the Board of Education and Community Task Force members in attendance was to schedule a work session for November 27th at 5:30 p.m. in the Russell High School Library.

50-060

STAFFING FOR 2017-2018 At 6:24 p.m., Kevin Ochs made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:40 p.m. Duane Adams seconded the motion. Motion passed 7 – 0. Superintendent Lawrence and Gene Flax were invited into executive session. Open session resumed at 6:40 p.m. At 6:40 p.m. Char Sohm made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open


Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:45 p.m. Raeleen Reinhardt seconded the motion. Motion passed 7 – 0. Superintendent Lawrence and Gene Flax were invited into executive session. Open session resumed at 6:45 p.m. No action was taken. At 6:46 p.m., Jon Quinday declared a conflict of interest and left the meeting and Vice-President Adams took control of the meeting.

50-061


No resignations were presented.

B. New Contracts Candi Wagner made a motion to approve the following new contracts: 1. Blake Duden – Asst. Wrestling Coach @ Ruppenthal Middle School – $1,687 2. Michele Klein – Special Education Paraeducator @ Simpson Elementary School -

$11.00 hourly 3. Jennifer Ode – Special Education Paraeducator @ Russell High School - $11.15 hourly 4. Savanna Ryan – Asst. Girls’ Basketball Coach @ Russell High School – $2,531 5. Samantha Schwien – Special Education Paraeducator @ Bickerdyke Elementary School

- $11.10 hourly 6. Bridget Voorhees – Speech Language Paraeducator @ Simpson Elementary School -

$13.50 hourly 7. Nicole Woods – Cheerleader Sponsor @ Russell High School - $1,012.50

Char Sohm seconded the motion. Motion carried 6 – 0.

50-062

ADJOURNMENT Duane Adams moved and Raeleen Reinhardt seconded a motion to adjourn. Motion carried 6 – 0. Time: 6:47 p.m.



Page 1 of 3

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION NOVEMBER 13, 2017 @ 5:00 PM 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


50-063

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Char Sohm, Raeleen Reinhardt and Candi Wagner. Kevin Ochs was absent. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-064

CONSENT AGENDA Jon Quinday moved and Raeleen Reinhardt seconded a motion to amend the Consent Agenda to include the following gifts: $100 from Max & Mary Heim designated to the Russell High School Food Bank and $300 from Kathy Wallert designated to the Russell High School Touchstone program under item D.1 Gifts and Grants. Motion carried 6 – 0. A. Approval of Agenda B. Approval of Minutes

1. October 9, 2017 – Regular Meeting 2. October 18, 2017 – Special Meeting 3. October 24, 2017 – Special Meeting 4. October 30, 2017 – Special Meeting


D. Gifts and Grants 1. Russell High School – Bronco Radio

a. $50 - Russell Booster Club b. $50 - Timothy’s Restaurant c. $50 - Keeler Chiropractic

2. Simpson Elementary School a. Lifetouch Pictures Rebate - $120

Candi Wagner moved and Char Sohm seconded a motion to approve the Consent Agenda as amended. Motion carried 6 – 0.

USD 407 – BOE Agenda Page 2 of 3 November 13, 2017

50-065 PUBLIC HEARING – CHILDREN’S INTERNET PROTECTION PLAN No public comments were offered during the public hearing. Raeleen Reinhardt moved and Candi Wagner seconded a motion to adopt the Children’s Internet Protection Plan as presented. Motion carried 6 – 0.

50-066


50-067


Superintendent Lawrence shared highlights from conferences she recently attended.

B. Building Principals Donna Schmidt noted the RHS musical was a great production. Mr. Moeder shared results for Bickerdyke Elementary students reaching 100% of their accelerated reader goal.

C. Special Education Director

Mrs. Kemper provided special education enrollment data.

50-068

DISCUSSION/ACTION ITEMS A. Rescindtion of BOE Policies Written Prior to 7/1/2017

Jon Quinday read a resolution to rescind all policies written prior to 7/1/2017 and made a motion to pass the resolution. Andrea Krug Krauss seconded the motion. Motion passed 6 – 0.

B. Discussion and Acceptance of Coaching Matrix

Comments were shared between the Board and Mr. Flax on the coaching matrix. Mr. Flax was asked to provide a threshold for participants in the various sports and a league comparison of coaching staff. Discussion was held on the number of athletes participating in Boys’ Basketball at RHS and the need for an additional coach. Candi Wagner moved and Duane Adams seconded a motion to post the vacancy for a fourth Boys’ Basketball Coach. Motion carried 5 – 1. Jon Quinday voted in opposition.

C. Review of Interview Process and Procedure

Interview process and procedures were discussed. Board members requested references be checked on all potential staff members and acknowledge receipt of all applications submitted. Jon Quinday moved and Raeleen Reinhardt seconded a motion to approve the interview process with changes noted by Mrs. Krug Krauss and Mrs. Sohm. Motion carried 6 – 0.

D. Letter of Engagement with Coonrod and Associates - CMAR Andrea Krug Krauss requested language in the letter under the Post Bond Services Fee be modified to say in no case shall the fee exceed the cost submitted to the state in the fee structure provided original parameters are met. Andrea Krug Krauss made a motion to accept the letter of engagement with the additional language regarding the fee structure and legal review. Raeleen Reinhardt seconded the

USD 407 – BOE Agenda Page 3 of 3 November 13, 2017

motion. Motion carried 6 – 0.

E. Transportation request from Elks Lodge Superintendent Lawrence recommended the board kindly decline the request based on compliance with board policy. Raeleen Reinhardt moved and Char Sohm seconded a motion to decline the request from the Russell Elks Lodge to use the coach bus for a trip to San Antonio in July 2018 based on Board Policy EDDA – Special Use of Buses. Motion carried 6 – 0.

50-069

STAFFING FOR 2017-2018 At 5:24 p.m., Jon Quinday made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:00 p.m. Candi Wagner seconded the motion. Motion passed 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:00 p.m. At 6:01 p.m. Jon Quinday made a motion to re-enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:11 p.m. Char Sohm seconded the motion. Motion passed 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:11 p.m. No action was taken.

50-070


1. Erin Renard – Spring Play Sponsor @ Russell High School

Raeleen Reinhardt moved and Candi Wagner seconded a motion to accept the resignation of Erin Renard. Motion carried 6 – 0.

B. New Contracts

No new contracts presented.

50-071

BOARD FORUM Mrs. Lawrence extended a dinner invitation from George K. Baum to board members planning to attend the KASB Convention. Mrs. Lawrence shared survey results from RMS staff regarding the weekly newsletter. Duane Adams was presented a certificate from Kansas Association of School Boards for achieving Level 1 Honor Roll for attendance at conferences.

50-072

ADJOURNMENT Jon Quinday moved and Char Sohm seconded a motion to adjourn. Motion carried 6 – 0. Time: 6:40 p.m.



Page 1 of 1

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION NOVEMBER 27, 2017 @ 5:30 PM 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL LIBRARY P: 785-483-2173 | F: 785-483-2175


50-073

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:30 p.m. in the Russell High School Library. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Candi Wagner was absent. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-074

FACILITY PLANNING WORK SESSION WITH COMMUNITY TASK FORCE Tom Montgomery, Vice President of GLMV Architecture, facilitated the work session between the Community Task Force and Board of Education. Mr. Montgomery presented the scope of the facility project and various options considered during the planning meetings. Roger Edgar from George K. Baum addressed bonding and survey questions. Discussion was held with no action taken.

50-075 PUBLIC FORUM Patrons offering comments to the Board of Education included: Sheryl Krug, Crystal Craig, Janae Talbott, Ward Craig, Steve Reinhardt, Bill Hickert, Mike Schoech, Derrold Deatherage, Jason Pfeifer, Marcia Peck, Charles Bean, Julie Counts, and Ryan Becker.

50-076

ADJOURNMENT Char Sohm moved and Raeleen Reinhardt seconded a motion to adjourn. Motion carried 6 – 0. Time: 7:30 p.m.



Page 1 of 3

RUSSELL COUNTY USD 407 MEETING MINUTES BOARD OF EDUCATION DECEMBER 11, 2017 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL LIBRARY P: 785-483-2173 | F: 785-483-2175


50-077

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Russell High School Library. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Char Sohm, Raeleen Reinhardt and Candi Wagner. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper –Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-078


1. November 13, 2017 – Regular Meeting 2. November 27, 2017 – Special Meeting


Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve the Consent Agenda as presented. Motion carried 7 – 0.

50-079 RUSSELL COUNTY AREA COMMUNITY FOUNDATION GRANTS RCACF awarded the following grant funds to USD 407: 1. Welding Education - $1,078 (Bench Welding Electrode Oven - Colton Branch, Grant

Writer) 2. Middle School STEM Project - $500 (Dwight Windle, Grant Writer) Candi Wagner moved and Char Sohm seconded a motion to accept the grant funds as presented. Motion carried 7 – 0.

50-080


50-081

ADMINISTRATIVE REPORTS A. Board President

Jon Quinday summarized breakout sessions he attended at the Kansas Association of School Boards Convention and outlined changes affecting executive sessions in relation to the

USD 407 – BOE Minutes Page 2 of 3 December 11, 2017

Kansas Open Meetings Act. Mr. Quinday noted facility discussions are tabled until January to allow members to reflect on the scope of the project and transition in a new board member.

B. Superintendent/Curriculum Coordinator Mrs. Lawrence highlighted speakers she heard at the KASB Conference. In addition, updates were provided on the district website and school lunch survey.

C. Building Principals Gaylon Walter reminded BOE members to RSVP for the Christmas luncheon and recognized the kitchen staff at Ruppenthal Middle School. Mr. Moeder reported Russell Rotary presented dictionaries to the third grade students.

D. Special Education Director – No report was given.

50-082

DISCUSSION/ACTION ITEMS A. RHS Dance Team Request for Transportation

Sarah VonFeldt, Dance Team Sponsor, requested use of district transportation to attend a dance competition in Olathe, KS. Jon Quinday moved and Raeleen Reinhardt seconded a motion to allow the RHS Dance Team use of a suburban plus fuel to attend the KSHSAA approved event in Olathe, KS. Motion carried 7 – 0.

B. AmeriTowne Presentation - Mr. Moeder and Mr. Walter

Jim Moeder and Gaylon Walter presented the AmeriTowne curriculum and what it would offer fifth and sixth grade students. Permission was requested to implement the curriculum at USD 407. The administrators also noted AmeriTowne’s interest in opening a facility in Kansas and discussed their efforts in recruiting the company to consider Russell as that location. Jon Quinday moved and Candi Wagner seconded a motion to allow administrators to implement the AmeriTowne curriculum that will culminate with a field trip to Wray, Co. Motion carried 7 – 0.

C. Time Keeping Software and Equipment

Bids and specifications were presented for Timekeeping Software and Equipment. Duane Adams moved and Char Sohm seconded a motion to allow the superintendent to purchase the timekeeping system. Discussion followed. Duane Adams revised the motion to allow the superintendent to purchase the TMS Timekeeping system. Char Sohm seconded the motion. Motion carried 7 – 0.

50-083

STAFFING FOR 2017-2018 At 5:47 p.m., Jon Quinday made a motion to enter executive session to discuss administrative evaluations pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the RHS Library at 6:05 p.m. Char Sohm seconded the motion. Motion passed 7 – 0. Superintendent Lawrence was invited into executive

USD 407 – BOE Minutes Page 3 of 3 December 11, 2017

session. Open session resumed at 6:05 p.m. At 6:06 p.m. Jon Quinday made a motion to re-enter executive session to discuss administrative evaluations pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the RHS Library at 6:16 p.m. Candi Wagner seconded the motion. Motion passed 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:16 p.m. At 6:17 p.m. Andrea Krug Krauss made a motion to re-enter executive session to discuss administrative evaluations pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the RHS Library at 6:22 p.m. Candi Wagner seconded the motion. Motion passed 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:22 p.m. No action was taken.

50-084


Bridget Voorhees – Speech Language Paraeducator @ Simpson Elementary School Candi Wagner moved and Raeleen Reinhardt seconded a motion to accept the resignation of Bridget Voorhees. Motion carried 7 – 0.

B. New Contracts

No new contracts were presented.

50-085

BOARD FORUM President Quinday recognized Candi Wagner for 4 years of service on the Russell County USD 407 Board of Education and presented her with a plaque.

50-086

ADJOURNMENT Jon Quinday moved and Duane Adams seconded a motion to adjourn. Motion carried 7 – 0. Time: 6:25 p.m.



Page 1 of 4

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION JANUARY 8, 2018 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL LIBRARY P: 785-483-2173 | F: 785-483-2175


50-087

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Russell High School Library. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director from Russell High School and Ruppenthal Middle School, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-088


1. December 11, 2017 – Regular Meeting C. Examination and Payment of Bills


D. Gifts and Grants 1. Title I Donations

• $25 - Christmas Wonderland • $550 - Mikell Zorn • $125 – Lana Zorn • $50 – Jesse and Cassandra Dinkel • $250 – Huxman, Inc.

2. Ruppenthal Middle School – Bronco Pride Donations • $20 – Blue Chair • $60 – Meridy’s (3 gift cards at $20 each) • $50 – Midwest Family Health • $50 – Brad Wagner – Edward D. Jones • $100 – Dr. Paul Lampert • $100 – John O. Farmer • $200 – Dan Krug – Russell County Attorney • $150 – Sheriff Drug Fund • $100 – Fred Weigel • $10 – Serendipity (2 gift cards at $5 each) • $100 – Kayla & Darrell Dortland (10 Sonic gift cards at $10 each) • Klemas – 30 coupons for F’real Milkshake • $25 – VFW Post 6240

USD 407 – BOE Minutes Page 2 of 4 January 8, 2018

• $100 – Russell Rotary Club • $150 – Delta Mu (6 gift cards at $25 each)

3. Simpson Elementary School • $770.67 - McTeacher Night at McDonalds

4. Bickerdyke Elementary School • $1,116.65 – McTeacher Night at McDonalds

Raeleen Reinhardt moved and Duane Adams seconded a motion to approve the Consent Agenda as presented. Motion carried 7 – 0.

50-089

PUBLIC COMMENTS No public comments were offered.

50-090

ADMINISTRATIVE REPORTS A. Board President – Dr. Nichols was welcomed to the Board of Education and birthday

greetings were extended to Mr. Adams.

B. Superintendent/Curriculum Coordinator Mrs. Lawrence reviewed truancy guidelines and procedures for reporting truant students.

C. Building Principals Donna Schmidt discussed semester test days and the need for a program change. Additional input will be gathered from staff and students. Board members acknowledged maintenance personnel for their work during the boiler outage and the extremely cold temperatures. Gaylon Walter reported Bronco Pride statistics. He also expressed concern for the number of students with a failing grade and discussed incentives to help increase performance. Jim Moeder announced the number of students reaching Accelerated Reading goals the second quarter increased to 82%.

D. Special Education Director – No report was given.

50-091

DISCUSSION/ACTION ITEMS A. Coaching Matrix

Mr. Flax led discussions on a proposed coaching matrix and noted the importance of integrating middle school head coaches with the high school programs. Mr. Flax was asked to revamp the proposal and mark an asterisk next to the required coaches and note the alternate positions if participation numbers dictate additional coaching staff. A methodology to determine the base number of coaches plus additional staff if participation numbers warrant should also be developed. Andrea Krug Krauss made a motion to allow Western Kansas Elite use of the gym on January 14th, January 21st, January 25th, and February 11th for $200 per policy. Discussion was held. An amendment was made to the motion to allow Western Kansas Elite use of the gym on January 14th, January 21st, January 25th, and February 11th for $200 per policy and any future dates that are open and coordinated with Mr. Flax at the rates per the policy. Char Sohm seconded the motion. Motion carried 7 – 0. Kim Boxberger was asked to submit


proof of insurance and payment to the district office. B. 2018 – 2019 District Calendar

The Calendar Committee’s proposed calendar was presented for the 2018-2019 school year. Jon Quinday moved and Raeleen Reinhardt seconded a motion to accept the 2018-2019 calendar as presented by the committee. Motion carried 6 – 1. Kevin Ochs voted in opposition.

C. Facility Study

Consensus of the Board was to invite the Community Task Force back to the table and continue facility planning discussions. The next meeting will be held on January 22, 2018 at 5:30 p.m. in the Russell High School Library.

D. Job Description – Assistant Principal

The Assistant Principal job description was presented for review and Mrs. Lawrence noted corrections were needed. Mrs. Lawrence requested no action be taken and further discussion tabled until the February meeting.

E. Policy Update – First Reading Jon Quinday moved and Char Sohm seconded a motion to accept Kansas Association of School Board’s recommended policy update for policy BCBK dealing with executive sessions to keep the district in compliance with state statutes. Motion carried 7 – 0.

F. Southwind Bank Authorization Resolution Char Sohm moved and Raeleen Reinhardt seconded a motion to approve the Southwind Resolution authorizing Angie McKenna access to online banking. Motion carried 7 – 0.

G. Food Service Survey Update Mrs. Lawrence reported the Food Service survey results have been compiled and a meeting will be held with the Food Service Director to review the results. Results will be shared at the February regular meeting.

50-092

SUPERINTENDENT’S CONTRACT At 6:14 p.m., Jon Quinday made a motion to go into executive session to discuss the extension of the superintendent’s contract pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the Russell High School Library at 6:30 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Open session resumed at 6:30 p.m. Jon Quinday moved and Duane Adams seconded a motion to extend the superintendent’s for one (1) year. Motion carried 7 – 0.

50-093

STAFFING FOR 2017-2018 At 6:32 p.m., Jon Quinday made a motion to go into executive session to discuss administrative evaluations, new hires and staff transfers pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the Russell High School Library at 6:45 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:45 p.m. At 6:46 p.m., Raeleen Reinhardt made a motion to go into executive session to discuss administrative evaluations, new hires and staff transfers pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the Russell High School Library at 7:00 p.m. Andrea Krug Krauss


seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 7:00 p.m. At 7:01 p.m., Raeleen Reinhardt made a motion to go into executive session to discuss administrative evaluations, new hires and staff transfers pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the Russell High School Library at 7:06 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 7:06 p.m.

50-094

RESIGNATIONS, NEW CONTRACTS AND TRANSFER REQUESTS Jon Quinday made a motion to accept the following resignation, new contracts and transfer request: A. Resignations

1. Deonta Wade - Special Education Paraeducator @ Russell High School B. New Contracts

1. Michael Davidson – Spring Play Director @ Russell High School - $1,350 2. Larissa Eggers – Special Education Paraeducator @ Simpson and Bickerdyke

Elementary Schools - $11.00 hourly 3. Nicholas Finnegan – Special Education Paraeducator @ Bickerdyke Elementary School

- $11.00 hourly 4. Christina Fowler – Special Education Paraeducator @ Ruppenthal Middle School -

$11.00 hourly 5. Rudene Niedenthal – Special Education Paraeducator @ Early Childhood Center -

$12.85 hourly

C. Transfer Requests 1. Cecelia Morse – Speech/Language Paraeducator @ Simpson Elementary School


50-095

BOARD FORUM Mrs. Lawrence noted January is Board of Education Appreciation Month and thanked members for their time and effort. A Facilities Wish List was compiled by the administrative team and shared with the board. A Crisis Protocol List was also compiled and shared for future reference. Mrs. Lawrence reported visiting with Energy Solutions Professionals representatives who expressed interest in providing a preliminary energy audit on all buildings. Discussion was tabled until the January 22nd meeting.

50-096

ADJOURNMENT Jon Quinday moved and Raeleen Reinhardt seconded a motion to adjourn. Motion carried 7 – 0. Time: 7:11 p.m.



Page 1 of 1

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION JANUARY 29, 2018 802 N. MAIN | RUSSELL, KS 67665 RUPPENTHAL MIDDLE SCHOOL CAFETERIA P: 785-483-2173 | F: 785-483-2175


50-097

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:30 p.m. in the Ruppenthal Middle School cafeteria. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-098

FACILITY PLANNING DISCUSSION President Quinday outlined the parameters of the meeting. The Community Task Force and Administrative Team were invited to the table to discuss the future of district facilities and educational programs. No action was taken.

50-099

PUBLIC COMMENTS Larry Bernard, Steve Reinhardt and Chuck Bean offered public comments on facility planning and bonding.

50-100

ADJOURNMENT Raeleen Reinhardt moved and Andrea Krug Krauss seconded a motion to adjourn. Motion carried 7 – 0. Time: 6:28 p.m.



Page 1 of 3

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION FEBRUARY 13, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


50-101

CALL TO ORDER The regular February board meeting was scheduled for February 12, 2018, but was cancelled due to extreme illness in the district. Board members present signed a Waiver of Notice as mandated notice was not provided prior to calling this special meeting. President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Char Sohm, and Raeleen Reinhardt. Kevin Ochs was absent. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-102


1. January 8, 2018 – Regular Meeting 2. January 29, 2018 – Special Meeting


D. Gifts and Grants 1. Ruppenthal Middle School – Bronco Pride Donations

• $20 – Christina Bourland (4 - $5 Sonic Gift Cards) • $24 – Christina Bourland (4 – Movie Passes) • Tape Measure/Letter Opener – Southwind Bank • Small Purse – Beth Pfeifer • $40 – Morris Krug (4 - $10 Espresso Cards)

2. Ruppenthal Middle School • $230.30 – Box Tops for Education

3. Simpson Elementary School • $445.10 – Box Tops for Education

Raeleen Reinhardt moved and Char Sohm seconded a motion to approve the Consent Agenda as presented. Motion carried 6 – 0.

USD 407 – BOE Minutes Page 2 of 3 February 13, 2018

50-103 2017-2018 SCHOOL CALENDAR MODIFICATION Mrs. Lawrence reported the district has consumed five (5) inclement weather days that have been built into the 2017-2018 calendar and noted instructional time must be recouped to meet the state minimum requirement. Duane Adams moved and Char Sohm seconded a motion to designate February 19, 2018, as a school day to make up instructional time. Motion carried 6 – 0.

50-104

PAPER BIDS Bids to purchase 400 cases of paper for the 2018-2019 school year were presented for review. Andrea Krug Krauss made a motion to purchase next year’s paper supply from Office Products, Inc. for a total of $11,960. ($29.90 case) Matt Nichols seconded the motion. Motion carried 6 – 0.

50-105

ADMINISTRATOR CONTRACTS At 5:07 p.m., Jon Quinday made a motion to enter executive session to discuss the extension of administrator contracts pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 5:36 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 5:36 p.m. Matt Nichols made a motion to enter executive session to discuss the extension of administrator contracts pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 5:52 p.m. Char Sohm seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 5:52 p.m. Char Sohm made a motion to enter executive session to discuss the extension of administrator contracts pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 6:03 p.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. At 6:01 p.m. Gaylon Walter and Donna Schmidt were invited into executive session. Open session resumed at 6:03 p.m. Matt Nichols made a motion to enter executive session to discuss the extension of administrator contracts pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 6:18 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence, Gaylon Walter and Donna Schmidt were invited into executive session. At 6:10 p.m., Gaylon Walter and Donna Schmidt exited executive session. Open session resumed at 6:18 p.m. Andrea Krug Krauss made a motion to enter executive session to discuss the extension of administrator contracts pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 6:29 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:29 p.m. Jon Quinday made a motion to extend the contract of Donna


Schmidt as the High School Principal, Gaylon Walter as the Middle School Principal, and Jim Moeder as the Elementary School Principal for one (1) year. Matt Nichols seconded the motion. Motion carried 6 – 0.

50-106

STAFFING FOR 2017-2018 At 6:31 p.m., Jon Quinday made a motion to enter executive session to discuss new hires pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 6:45 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. At 6:37 p.m., Gaylon Walter was invited into executive session. Open session resumed at 6:45 p.m. Jon Quinday made a motion to enter executive session to discuss new hires pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 7:01 p.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Superintendent Lawrence and Gaylon Walter were invited into executive session. Open session resumed at 7:01 p.m. No action was taken.

50-107

RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS Jon Quinday made a motion to approve the following retirement, resignations and new contracts: A. Retirements

1. Barbara Jeroue – Nurse Secretary – District Wide

B. Resignations 1. Lois DeWald – Cook at Russell High School 2. Chelle Kemper – Director of Special Education 3. Yvette Phillips – Custodian at Russell High School 4. Sarah VonFeldt – Dance Team Sponsor at Russell High School 5. Tammy Weber – Cook at Bickerdyke Elementary School

C. New Contracts

1. Jeff Brull – Asst. Boys’ Basketball at Russell High School – Class III/Step 5 - $1,181 2. Bailey Dollison – Asst. Boys’ Tennis at Russell High School – Class I/Step 1 - $1,687 3. Tammy Dorzweiler – Cook at Russell High School – Salary to be determined by

Superintendent 4. Sheldon Frederking – Grounds Maintenance Employee for the District - $12.00 hourly 5. Kimberly Shumaker – Cook at Russell High School - $11.25 hourly

Raeleen Reinhardt seconded the motion. Motion carried 6 – 0.

50-108

ADJOURNMENT Jon Quinday moved and Duane Adams seconded a motion to adjourn. Motion carried 6 – 0. Time: 7:04 p.m.



Page 1 of 2

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION FEBRUARY 28, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


50-109

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 12:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Board members signed a Waiver of Notice as mandated notice was not provided prior to holding this special meeting. Administrators in attendance included Superintendent Angela Lawrence, Gene Flax – Activities Director, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-110

STAFFING At 12:00 p.m., Jon Quinday made a motion to enter executive session to discuss new contracts, retirements and resignations pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:12 p.m. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 12:12 p.m. Jon Quinday made a motion to re-enter executive session to discuss new contracts, retirements and resignations pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:22 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 12:22 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss new contracts, retirements and resignations pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:27 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 12:27 p.m. Jon Quinday made a motion to enter executive session to discuss evaluations of non-elected personnel pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:45 p.m. Duane Adams seconded the motion. Motion carried 7 – 0. Superintendent Lawrence, Jim Moeder, Gaylon Walter and Donna Schmidt were invited into executive session. At 12:36 p.m., Kevin Ochs left the meeting. Jim Moeder and Donna Schmidt exited executive session.


Open session resumed at 12:45 p.m. Jon Quinday made a motion to re-enter executive session to discuss evaluations of non-elected personnel pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:55 p.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Superintendent Lawrence and Gaylon Walter were invited into executive session. Open session resumed at 12:55 p.m. Matt Nichols made a motion to re-enter executive session to discuss evaluations of non-elected personnel pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 12:57 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence and Gaylon Walter were invited into executive session. Open session resumed at 12:57 p.m. No action was taken.

50-111

RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS Raeleen Reinhardt made a motion to approve the following retirement requests, resignations and new contracts: A. Retirements

1. Kelly Leiker – Speech/Language Pathologist at Simpson Elementary School 2. David Zachman – Counselor at Russell High School

B. Resignations 1. Cade Albert – Asst. Football Coach at Russell High School 2. Cade Albert – Head Wrestling Coach at Russell High School

C. New Contracts

1. Andrew Dempewolf – Asst. Principal at Simpson and Bickerdyke Elementary Schools - $50,000 (2018-2019 School Year)

2. Dalton Mauro – Asst. Track Coach at Ruppenthal Middle School – Class I/Step 1 - $1,687

3. Angela Rinehart – Special Education Director for USD 407 - $75,000 (2018-2019 School Year)

4. Lena Wedel – Special Education Paraeducator at Russell High School - $11.00 hourly 5. Lena Wedel – Asst. Track Coach at Russell High School – Class II/Step 1 - $2,025


50-112

ADJOURNMENT Duane Adams moved and Matt Nichols seconded a motion to adjourn. Motion carried 6 – 0. Time: 1:00 p.m.



Page 1 of 5

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION MARCH 12, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


50-113

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Matt Nichols, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Andrea Krug Krauss was absent. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-114


1. February 13, 2018 – Special Meeting 2. February 28, 2018 – Special Meeting


Jon Quinday moved and Raeleen Reinhardt seconded a motion to amend the agenda to include item 50-117.K Proactive Coaching Proposal “Creating a Culture.” Motion carried 6 – 0. Raeleen Reinhardt moved and Char Sohm seconded a motion to approve the Consent Agenda as amended. Motion carried 6 – 0.

50-115

PUBLIC COMMENTS No comments were received from the public.

50-116


Mr. Quinday thanked Mr. Moeder for implementing the Race For Education program to secure alternative funding for the district.

B. Superintendent/Curriculum Coordinator Mrs. Lawrence reported the administrative team has begun program and staff planning for the 2018-2019 school year.

USD 407 – BOE Minutes Page 2 of 5 March 12, 2018

C. Building Principals Building administrators highlighted student and staff achievements in their respective facilities.

D. Special Education Director No additional report was given.

50-117

DISCUSSION/ACTION ITEMS A. Auditor Report

Randy Ford from Busby, Reimer and Ford presented a summary of the Financial Statement for USD 407 for the school year ending June 30, 2017. Char Sohm moved and Raeleen Reinhardt seconded a motion to approve the audit of the USD 407 Financial Statement as presented. Motion carried 6 – 0.

B. Food Service Survey Results Creath Newacheck, Food Service Director, presented the results of a recent food service survey given to the students in grades 2 through 12. Mrs. Newacheck outlined changes that have been or will be implemented to address the concerns presented on the survey. Federal guidelines were also highlighted along with the repercussions of not following those guidelines.

C. Job Descriptions 1. Principal 2. Principal - Assistant Duane Adams moved and Kevin Ochs seconded a motion to approve the job descriptions as presented. Motion carried 6 – 0.

D. PowerSchool University Request A request was presented for Cody Campbell, IT Director, to attend PowerSchool University in Nashville, TN. Estimated cost of the trip is approximately $3,700.

Duane Adams moved and Jon Quinday seconded the motion to allow the professional development for Cody to attend PowerSchool University. Motion passed 6 – 0.

E. Appoint BOE Negotiations Team Consensus was to appoint Andrea Krug Krauss, Matt Nichols and Raeleen Reinhardt as the Board’s Negotiation Team.

At 5:46 p.m., President Quinday stepped out of the meeting and Vice President Adams presided over the meeting.

F. Fixed Asset Tracking

Mrs. Lawrence requested permission to purchase the Fixed Asset module to the district’s accounting system to assist in tracking assets more effectively and comply with BOE policies DIC and EC. An additional request was made to hire an appraisal team to do the initial inventory. Duane Adams moved and Raeleen Reinhardt seconded the motion to approve purchase of


the Fixed Asset module and work with Asset Services for a first year cost of $16,845. Motion carried 5 – 0. At 5:50 p.m., President Quinday re-entered the meeting and reclaimed the leadership role.

G. Board Policy – KN Complaint Form

A general complaint form was developed to implement systemic procedures and improve communication and accountability at all levels. The request was made to include this form as an addition to the existing form in BOE Policy KN. Jon Quinday moved and Duane Adams seconded the motion to approve the form as an addition to Policy KN. Motion carried 6 – 0.

H. Reschedule April Regular Meeting Duane Adams moved and Matt Nichols seconded a motion to reschedule the April meeting to 5:00 p.m. on April 16th. Motion carried 6 – 0.

I. Establish a New Activity Fund at Ruppenthal Middle School Discussion on establishing a new activity fund at RMS was tabled until the April regular meeting to allow time to confer with the accountant prior to approval.

J. School Day Logs Superintendent Lawrence provided a compilation of the daily log that calculates the district’s hours of daily attendance. At this point, it does not appear that there will be a need to reclaim any additional instructional time and the district is projected to finish the school year meeting the minimum requirement of instructional time.

K. Proactive Coaching Proposal – “Creating a Climate” Consensus of the Board was to conduct more research to determine whether the Proactive Coaching Proposal could be a holistic approach for the district and not just focus on athletics. A request was made to have the company present to the Board on how they can tie in the whole culture of the district. Discussion was tabled until the April regular meeting.

50-118 TEACHER NEGOTIATIONS At 6:17 p.m., Jon Quinday made a motion to go into executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the boardroom at 6:27 p.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:27 p.m. Jon Quinday made a motion to re-enter executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 6:33 p.m. Char Sohm seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 6:33 p.m. No action was taken.

50-119

ACTIVITIES DIRECTOR CONTRACT At 6:35 p.m., Jon Quinday made a motion to enter executive session to discuss the extension of the Activities Director contract pursuant to the non-elected personnel exception under the


Kansas Open Meetings Act (KOMA), with the open meeting resuming in the boardroom at 6:44 p.m. Raeleen Reinhardt seconded the motion. Superintendent Lawrence was invited into executive session. Open session resumed at 6:44 p.m. Matt Nichols made a motion to enter executive session to discuss the extension of the Activities Director contract pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 6:50 p.m. Raeleen Reinhardt seconded the motion. Superintendent Lawrence was invited into executive session. Open session resumed at 6:50 p.m. Jon Quinday read the Resolution in Regard to Nonrenewal of an Administrator naming Eugene Flax. Matt Nichols moved and Raeleen Reinhardt seconded a motion to accept the resolution. Motion carried 5 – 1. Duane Adams voted in opposition.

50-120

STAFFING FOR 2017-2018 At 6:58 p.m., Jon Quinday made a motion to enter executive session to discuss retirements, resignations, new hires, contract modifications and staff recommendations pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the boardroom at 7:10 p.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Angela Lawrence and Jim Moeder were invited into executive session. At 6:58 p.m., Jim Moeder exited executive session and Gaylon Walter was invited in. At 7:00 p.m., Gaylon Walter exited executive session and Donna Schmidt was invited in. Open session resumed at 7:10 p.m. Jon Quinday made a motion to re-enter executive session to discuss retirements, resignations, new hires, contract modifications and staff recommendations pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:31 p.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Angela Lawrence and Donna Schmidt were invited into executive session. At 7:12 p.m., Donna Schmidt exited executive session. At 7:15 p.m., Jon Quinday exited executive session and declared a conflict of interest and Duane Adams presided for the remainder of the meeting At 7:22 p.m., Donna Schmidt was invited back into executive session. At 7:31 p.m., open session resumed. No action was taken.

50-121

RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS Raeleen Reinhardt moved and Char Sohm seconded a motion to approve the following retirement, resignations and contracts: A. Retirement

1. Ken Walizer, Head Bus Driver for USD 407

B. Resignations 1. Andrew Dempewolf – 5th Grade Teacher at Bickerdyke Elementary School 2. Ted Schmid – Science Teacher @ Ruppenthal Middle School


C. New Contracts 1. Pamela Kasparie – Cook at Bickerdyke Elementary School - $11.00 hourly 2. Justin Krug – Custodian at Russell High School - $11.00 hourly 3. Judy Trotter – Lunchroom Supervisor at Bickerdyke Elementary School - $256 4. Anngela Walker – Lunchroom Supervisor at Bickerdyke Elementary School - $256

D. Contract Modifications (due to assignment changes) 1. Kimberly Howg – From District Paraeducator 1.5 Hours Per Day / Special Education

Paraeducator 5.50 Hours Per Day to Special Education Paraeducator 7.0 Hours Per Day - $11.25 Hourly

2. Dalton Mauro – From Asst. Track at Ruppenthal Middle School - Class I/Step 1 $1,687 to Asst. Track at Russell High School - Class I/Step 1 - $2,025

3. Judy Trotter – From Special Education Paraeducator 7 Hours Per Day to District Paraeducator .75 Hours Per Day / Special Education Paraeducator 6.25 Hours Per Day - $11.25 Hourly

4. Anngela Walker – From Special Education Paraeducator 7 Hours Per Day to District Paraeducator .75 Hours Per Day / Special Education Paraeducator 6.25 Hours Per Day - $11.25 Hourly

Motion carried 5 – 1. Jon Quinday abstained from voting.

50-122

BOARD FORUM Raeleen Reinhardt shared personal thoughts in regards to the facilities planning and bonding process. Mr. Quinday also offered comments about the facilities discussion.

50-123

ADJOURNMENT Char Sohm moved and Raeleen Reinhardt seconded a motion to adjourn. Motion carried 6 – 0. Time: 7:42 p.m.



Page 1 of 2

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION MARCH 26, 2018 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL CAFETERIA P: 785-483-2173 | F: 785-483-2175


50-124

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:30 p.m. in the Russell High School Cafeteria. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-125

FACILITIES DISCUSSION Mr. Quinday opened the floor to public comment. Kim Boxberger, Stacie Adams and Steve Adams shared their personal insight on the current facilities. President Quinday asked each board member to publicly announce their position on facility discussions. Superintendent Lawrence presented the administrative team’s recommendation for facility priorities and substantiated their recommendation with educational requirements. Consensus of the administrative team was to focus on grades PreK through 5 as the educational foundation. Scot Wolfington from Coonrod & Associates provided updated cost reports. The information does not include soft costs associated with construction, land acquisition or demolition costs. Andrea Krug Krauss made a motion that administration develop a feasibility analysis for creating a district-wide preschool by working with Russell County Economic Development to identify potential available locations to house a preschool while at the same time develop a feasibility analysis for moving 5th grade to RMS and report back at the August meeting. Raeleen Reinhardt seconded the motion. Discussion followed and Duane Adams made a motion to separate the total motion into two separate motions. Raeleen Reinhardt seconded the motion. Consensus of the board was to separate the motion, but no vote was taken. Mr. Quinday called for a vote for the administration to develop a feasibility analysis for creating a district-wide preschool by working with Russell County Economic Development to identify potential available locations to house a preschool and report back at the August meeting. Motion carried 7 – 0. Discussion continued on moving 5th grade to RMS. Andrea Krug Krauss amended her motion


for the administration to develop a feasibility analysis for moving 5th grade to RMS and report back at the April facilities meeting. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Mr. Walter was directed to provide a list of programs that would need to be cut and a list of rooms that would be available after moving 5th grade to RMS along with pros/cons of the transition. Administrators were also asked to provide a cost savings of combining the two elementary facilities into one. Bond election timeline was discussed and Superintendent Lawrence was directed to provide an updated timeline for an April election. Consensus of the Board was to hold the next Facilities Meeting on April 30, 2018.

50-126

ADJOURNMENT At 6:57 p.m., Jon Quinday adjourned the meeting.



Page 1 of 6

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION APRIL 16, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


Goal 1: USD 407 will improve communication from the district to the internal and external publics by

May of 2022. Goal 2: USD 407 will provide updated and safe facilities to meet the educational needs of students by

May of 2022. Goal 3: USD 407 will increase the percentage of successful high school graduates from 73% to 90% by

May of 2022. 50-127

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-128


1. March 12, 2018 – Regular Meeting 2. March 26, 2018 – Special Meeting


Jon Quinday made a motion to amend the agenda to include item 50-131 F. Housing Rehab Proposal. Andrea Krug Krauss seconded the motion. Motion carried 7 -0. Raeleen Reinhardt moved and Duane Adams seconded a motion to approve the Consent Agenda as amended. Motion carried 7 – 0.

50-129

PUBLIC COMMENTS No public comments were offered.

USD 407 – BOE Minutes Page 2 of 6 April 16, 2018

50-130


Jon Quinday expressed gratitude for including the Board goals on the agenda. Recognition was given to Cody Campbell for the Facebook Live streaming.

B. Superintendent/Curriculum Coordinator Mrs. Lawrence briefed the Board on the recent actions taken by the Legislature on school finance and outlined the timeline for reaching a final decision in the Gannon lawsuit. Chelle Kemper was recognized for earning her doctorate.

C. Building Principals Donna Schmidt and Jim Moeder highlighted recent events and accomplishments taking place in their respective buildings.

D. Special Education Director Mrs. Kemper shared Special Education Student Counts which reflects the population of students being served at various stages of testing and placement in special services.

50-131

DISCUSSION/ACTION ITEMS A. Establish a New Activity Fund at Ruppenthal Middle School

Resolutions were presented to establish Classroom Instructional and Lunch Card Replacement accounts at RMS. A brief discussion was held. Kevin Ochs moved and Matt Nichols seconded a motion to adopt the resolutions to establish the Classroom Instructional and Lunch Card Replacement activity funds at Ruppenthal Middle School. Motion carried 7 – 0.

B. Docking Institute Study related to School Facilities

Mrs. Lawrence presented a proposal to contract with the Docking Institute to conduct a community survey relating to school facilities. Discussion was held. Andrea Krug Krauss moved and Jon Quinday seconded the motion to do a Docking Institute Survey and encompass all registered voters with a one wave mailing for $9,000. Motion carried 7 – 0.

C. ProActive Coaching Proposal Mrs. Lawrence recommended the district move forward with the ProActive Coaching proposal as a district wide professional development opportunity that will promote a positive district culture not only for the Athletic programs but also carry over in the classrooms and ultimately in the community. Raeleen Reinhardt moved and Char Sohm seconded a motion to move forward with the ProActive Coaching Proposal for USD 407. Motion carried 6 – 1. Jon Quinday voted in opposition.

D. Kansas Association of School Boards Membership

Membership fees for the 2018-2019 school year were reviewed. Kevin Ochs made a motion to pay the membership fees, season pass and legal fees for 2018-2019. Duane Adams seconded the motion. Motion passed 7 – 0.


E. Postage Meter Lease Renewal Postage machine leasing options were reviewed. Mrs. Lawrence recommended eliminating the postage machine at Russell High School and selecting Option B for the Business Office which renews the lease for 5 years with new equipment. Duane Adams moved and Char Sohm seconded the motion to accept Option B for the Business Office for 5 years. Motion carried 7 – 0.

F. Housing Rehab Proposal

A proposal was presented to work with Russell County Economic Development to rehabilitate housing within the community. The program would tie directly into a career pathway offered at Russell High School and allow students to develop skills used throughout all aspects of home construction. Jon Quinday moved and Matt Nichols seconded a motion to support the application from Russell County Economic Development for the grant and partner with Russell County Economic Development in a housing rehab program through the Construction Class at Russell High School. Motion carried 7 – 0.

50-132 SCHOLARSHIP RECIPIENTS SELECTION

Jon Quinday made a motion to enter executive session to select scholarship recipients pursuant to the exception relating to actions adversely or favorably affecting a student under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 6:15 p.m. Raeleen Reinhardt seconded the motion. The motion passed 7 – 0. Matt Nichols and Andrea Krug Krauss declared a conflict of interest and stepped out of the meeting. Open session resumed at 6:15 p.m. Duane Adams moved and Raeleen Reinhardt seconded a motion to award the Flora Bigler Scholarship to Jaime Hanson. Motion carried 5 – 0. Duane Adams moved and Raeleen Reinhardt seconded a motion to award the Frances Brundage Scholarship to Katherine Krauss. Motion carried 5 – 0. At 6:17 p.m., Andrea Krug Krauss and Matt Nichols re-entered the meeting.

50-133 TEACHER NEGOTIATIONS Jon Quinday made a motion to enter executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 6:28 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. At 6:28 p.m., open session resumed and no action was taken.

50-134

ACTIVITIES DIRECTOR – FINAL RESOLUTION TO NONRENEW President Quinday read the Final Resolution to NonRenew the contract of Eugene Flax. Jon Quinday moved and Andrea Krug Krauss seconded a motion to approve the resolution as read. Motion carried 6 – 1. Duane Adams voted in opposition.


50-135

STAFFING Jon Quinday made a motion to enter executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 6:55 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter and Donna Schmidt were invited into executive session. At 6:55 p.m., open session resumed. Jon Quinday made a motion to enter executive session to discuss retirements, resignations, new hires and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 7:16 p.m. Raeleen Reinhardt seconded the motion. The motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter and Donna Schmidt were invited into executive session. At 7:16 p.m., open session resumed. Andrea Krug Krauss made a motion to re-enter executive session to discuss retirements, resignations, new hires and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 7:31 p.m. Jon Quinday seconded the motion. The motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter and Donna Schmidt were invited into executive session. At 7:25 p.m., Jim Moeder, Gaylon Walter and Donna Schmidt exited executive session. At 7:31 p.m., open session resumed. Jon Quinday made a motion to re-enter executive session to discuss retirements, resignations, new hires and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA) with the open meeting resuming in the board room at 7:46 p.m. Andrea Krug Krauss seconded the motion. The motion carried 7 – 0. Angela Lawrence was invited into executive session. At 7:46 p.m., open session resumed. No action was taken. At 7:48 p.m., Jon Quinday excused himself from the meeting and declared a conflict of interest. Vice President Adams presided over the meeting.

50-136

RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS Raeleen Reinhardt made a motion to approve the following retirements and resignations: A. Retirements

1. Joleen Kaufman – Special Education Paraeducator at Bickerdyke Elementary School 2. Steve Kaufman – Science/Math Teacher at Russell High School

B. Resignations 1. Jeff Brull

• P. E. Teacher at Russell High School • Football – Head Coach at Russell High School • Basketball – Asst. Coach at Russell High School • Basketball – Asst. Coach at Ruppenthal Middle School • Weights – Zero Hour at Russell High School • Weights – Summer at Russell High School


2. Lyndsay Brull • 5th Grade Teacher at Bickerdyke Elementary School • Building Leadership Team at Bickerdyke Elementary School

3. Tammy Cline • Title 1 Teacher at Simpson and Bickerdyke Elementary Schools

4. Sheldon Frederking • Grounds Maintenance – District Wide

5. James (Beau) Gadwood • PE Teacher at Ruppenthal Middle School • Head Football at Ruppenthal Middle School • Asst. Girls’ Basketball at Russell High School

6. Kim Gadwood • Head Girls’ and Boys’ Track at Russell High School • Head Volleyball at Ruppenthal Middle School

7. Sara Housman • Kindergarten Teacher at Simpson Elementary School • Head Girls’ Golf Coach at Russell High School

8. Kimberly Howg • Special Education Paraeducator at Bickerdyke Elementary School

9. Galen Niedenthal • Bus Driver for USD 407

10. Brendon McCampbell • Science Teacher at Ruppenthal Middle School

11. Eric Swanson • Math Teacher at Russell High School • Baseball – Asst. Coach at Russell High School • Basketball – Head Boys’ Coach at Russell High School

12. Kathy Wallert • Psychometrician – District Wide

Matt Nichols seconded the motion. Motion passed 6 – 0. Raeleen Reinhardt made a motion to approve the following new contracts: C. New Contracts

1. Mason Beagley – Asst. Baseball Coach at Russell High School 2. Amber Deutscher – Kindergarten Teacher at Simpson Elementary School 3. Stacie Dumler – District Wide School Psychologist 4. Janeen Feil – Counselor at Russell High School 5. Jennifer Ode – Dance Team Coach at Russell High School 6. Jennifer Olt – Science at Ruppenthal Middle School 7. Amy Sterling - Speech Language Clinician 8. Dan Weigel – Social Studies Teacher at Russell High School/Ruppenthal Middle School 9. Dan Weigel – Head Wrestling Coach at Russell High School

Discussion followed where Char Sohm requested a candidate be redacted from the list pending further review. Raeleen Reinhardt amended her motion to redact a contract offered to a Ruppenthal Middle School science candidate. Char Sohm seconded the amended motion. Motion carried 6 – 0. President Quinday returned and presided over the remainder of the meeting.


50-137

BOARD FORUM Members of the board highlighted recent activities taking place in the district and thanked staff and students for their performances.

50-138

ADJOURNMENT Mr. Quinday adjourned the meeting at 7:54 p.m.



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RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION APRIL 30, 2018 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL CAFETERIA P: 785-483-2173 | F: 785-483-2175





May of 2022. 50-139

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:30 p.m. in the Russell High School Cafeteria. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Char Sohm, and Raeleen Reinhardt. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster. Mr. Quinday opened the floor to public comments. Christina Fowler spoke about a vision and image gap that exists and encouraged the board to allow administrators to complete the research and work to see what is needed to allow the students and community to fulfill the Vision Statement adopted by the board. Katy Hertel deferred her opportunity to speak until after the scheduled presentations.

50-140

FACILITIES DISCUSSION Dr. Jian Sun, Assistant Director of the FHSU Docking Institute, detailed the format and process for developing a community survey for the school bond issue. Timelines were discussed for the project and board members were in agreement to immediately begin identifying a list of priorities for each building. Superintendent Lawrence was directed to provide the most current findings to ensure all board members are in possession of the same information. Consensus of the Board was to hold the next facilities meeting on May 21, 2018 at 5:30 p.m. in the Russell High School cafeteria. Matt Nichols arrived at 6:06 p.m. Gaylon Walter presented facility modifications, staffing needs and educational programs that would be affected by moving 5th grade to Ruppenthal Middle School. Tom Montgomery, Vice President of GLMV Architecture, offered to provide square footage guidelines for future discussions.


Katy Hertel was directed to submit her questions to the Superintendent for feedback.

50-141




Page 1 of 4

RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION MAY 14, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175





May of 2022. 50-142

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-143


1. April 16, 2018 – Regular Meeting 2. April 30, 2018 – Special Meeting


D. Gifts and Grants 1. Simpson Elementary School

• $5.80 - Box Tops for Education

Matt Nichols made a motion to amend the agenda to include item 50-147D Russell / Victoria Baseball Cooperative Agreement. Andrea Krug Krauss seconded the motion. Motion carried 7 – 0.

Raeleen Reinhardt moved and Matt Nichols seconded a motion to approve the Consent Agenda as amended. Motion carried 7 – 0.

USD 407 – BOE Minutes Page 2 of 4 May 14, 2018

50-144

PUBLIC COMMENTS No public comments were received.

50-145 PRESENTATIONS BY STUDENTS/STAFF A. Kansas Association of Broadcasters Awards

Mr. James Martin instructor of the Bronco Radio class was in attendance with Chandler Kitchen and Lily Garland to highlight KAB awards and accomplishments of the first year.

50-146

ADMINISTRATIVE REPORTS A. Board President - No report was given.

B. Superintendent/Curriculum Coordinator

Mrs. Lawrence noted the Kansas Association of School Boards Advocacy Tour will host a meeting in Salina on June 21st. Federal program changes affecting Kansas students were highlighted.

C. Building Principals Miss Schmidt thanked individuals participating in the RHS graduation ceremony. Mr. Walter and Mr. Moeder, along with several students shared their experiences while attending AmeriTowne in Wray, Colorado. Students providing information include Aida Schild, Edwin Muller, Mason Rohr and Teagan Pfeifer. Andrew Dempewolf and Lindsay Brull shared the teacher perspective on the trip while Beth Pfeifer shared the parent view. Mr. Moeder shared screening results of the incoming kindergarten students and noted meetings will be held with local preschool provides to discuss curriculum needs. Race for Education netted $16,225 and Danielle Bachman and Renee Lumpkins were thanked for their participation in the program.

D. Special Education Director – No oral report was given.

50-147

DISCUSSION/ACTION ITEMS A. Russell County Area Community Foundation Grants

Angie Muller, Executive Director, was in attendance to report $28,711 in funds have been awarded to the district for the following requests:

• $456 – Emergency Football Helmet Removal Tools (Andy Hurla) • $18,000 – Small World Initiative (Eric Beckman) • $6,820 – Bronco Media Video Expansion (James Martin) • $3,435 – Young Reader’s Conference (Andrew Dempewolf)

Jon Quinday moved and Char Sohm seconded a motion to accept the grant funds contingent upon completion of outstanding reports. Motion carried 7 – 0.

B. DS Bus Lines – Transportation Proposal

Mark Thompson and Dale Bohn from DC Bus Lines were in attendance to discuss a five-year proposal to assume route bus services in the district. A lengthy discussion followed with board members requesting to see a copy of the agreement that would be signed upon approval. Mrs. Krug Krauss requested to see a proposal with buses that include seatbelts.


C. Health Insurance

Mrs. Lawrence reported the district is eligible to join the ESSDACK health insurance group. A comparison was made between the current self-insured plan and the ESSDACK plan. Advantages of joining the ESSDACK group were discussed. Andrea Krug Krauss moved and Raeleen Reinhardt seconded a motion to adopt the ESSDACK health insurance plan recommended by the insurance committee and administration. Motion carried 7 – 0.

D. Russell / Victoria Baseball Cooperative Agreement

Brady Ruggels, Baseball Head Coach, led discussion on the renewal of the cooperative agreement with Victoria. Parameters were discussed from prior agreements and a request was made for the Central Office to provide reimbursement reports from Victoria. Char Sohm made a motion to extend the cooperative agreement with Victoria contingent upon agreement from Victoria to cover the cost of one assistant coach. Jon Quinday seconded the motion. Motion carried 6 – 1. Kevin Ochs voted in opposition.

50-148 TEACHER NEGOTIATIONS

No discussion was held under this agenda item.

50-149

STAFFING At 6:33 p.m., Jon Quinday made a motion go into executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:05 p.m. Duane Adams seconded the motion. Mrs. Lawrence was invited into executive session. At 6:37 p.m., Scott Nuss was invited into executive session. At 6:46 p.m., Scott Nuss exited executive session. At 6:59 p.m., Gaylon Walter and Donna Schmidt were invited into executive session. At 7:05 p.m., open session resumed with no action taken. At 7:08 p.m., Kevin Ochs made a motion to enter executive session to discuss retirements, resignations and new hires pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:13 p.m. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. At 7:14 p.m., open session resumed. Char Sohm made a motion to re-enter executive session to discuss retirements, resignations and new hires pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:19 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Mrs. Lawrence was invited into executive session. Motion carried 7 - 0. At 7:19 p.m. open session resumed. No action was taken.

50-150

RETIREMENT, RESIGNATIONS, AND NEW CONTRACTS Char Sohm made a motion to accept the following retirement, resignations and new contracts:


A. Retirement 1. Gayle Dumler – Special Education Paraeducator at Bickerdyke Elementary School

B. Resignations

1. Christina Fowler – Special Education Paraeducator at Ruppenthal Middle School 2. Bryan Kofford – Asst. Football Coach at Russell High School 3. Bryan Kofford – Asst. Boys’ Basketball Coach at Ruppenthal Middle School 4. Kendall Miner – Assistant Maintenance for the District

C. New Contracts

1. Stacie Adams – Extended School Year RHS Special Education (2017-2018 Budget) 2. Stacie Adams – Extended School Year RHS Special Education (2018-2019 Budget) 3. Tammi Buhrle – Extended School Year BES Special Education (2017-2018 Budget) 4. Tammi Buhrle – Extended School Year BES Special Education (2018-2019 Budget) 5. Philip Martinez – Head Custodian at Russell High School 6. Cecelia Morse – District Wide Nurse Secretary 7. Scott Nuss – Activities Director at Russell High School and Ruppenthal Middle School 8. Jason Pfeifer – Asst. Wrestling Coach at Russell High School 9. Jodi Radke – Extended School Year COTA Services (2017-2018 Budget) 10. Jodi Radke – Extended School Year COTA Services (2018-2019 Budget) 11. Tyler Schiffelbein – PE Teacher at Ruppenthal Middle School 12. Tyler Schiffelbein – Athletic/Activities Coordinator at Ruppenthal Middle School 13. Lena Wedel – Head Volleyball Coach at Ruppenthal Middle School 14. Dwight Windle – Driver’s Education 15. David Zachman – Driver’s Education

Matt Nichols seconded the motion. Motion carried 6 – 1. Jon Quinday voted in opposition.

50-151

BOARD FORUM Matt Nichols commended Russell High School staff for a well-run and very organized graduation ceremony.

50-152

ADJOURNMENT Jon Quinday adjourned the meeting at 7:23 p.m.



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RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION MAY 21, 2018 802 N. MAIN | RUSSELL, KS 67665 RUSSELL HIGH SCHOOL CAFETERIA P: 785-483-2173 | F: 785-483-2175





May of 2022. 50-153

CALL TO ORDER Vice President Duane Adams called the USD 407 Board of Education special meeting to order at 5:36 p.m. in the Russell High School Cafeteria. Additional board members in attendance were Andrea Krug Krauss, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Matt Nichols arrived at 5:45 p.m. Jon Quinday was absent. Administrators in attendance included Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster. Angela Lawrence, Superintendent, was unable to attend the meeting. Mr. Adams opened the floor to public comments, but no comments were received.

50-154

FACILITIES DISCUSSION Dr. Jian Sun from the Docking Institute was in attendance to guide the Board in developing questions for a public survey. Facility concerns were discussed and a preliminary list of needs and questions were compiled. Mrs. Reinhardt volunteered to work on the list of needs to define parameters. Consensus of the Board was to have the Construction Management At-Risk company update costs associated with the various projects and assist in defining the parameters. In addition, a request was to have the CMAR company separate costs associated with upgrading heating and air conditioning systems in each facility instead of a HVAC package upgrade. The next facilities discussion was scheduled for Monday – June 25th at 5:30 p.m.

50-155

ADJOURNMENT Duane Adams adjourned the meeting at 6:32 p.m.



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RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION MAY 30, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175


Goal 1: USD 407 will improve communication from the district to the internal and external publics by May of

2022. Goal 2: USD 407 will provide updated and safe facilities to meet the educational needs of students by May of

2022. Goal 3: USD 407 will increase the percentage of successful high school graduates from 73% to 90% by May of

2022. 50-156

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 12:01 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster. Board members waived their rights under the provisions of K.S.A. 72-8205 requiring 2 days notice of the meeting.

50-157 STAFFING At 12:02 p.m., Jon Quinday made a motion to enter executive session to discuss staffing needs and programs for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 12:20 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Angela Lawrence, Jim Moeder, and Andrew Dempewolf were invited into executive session. At 12:15 p.m., Andrew Dempewolf exited executive session. Open session resumed at 12:20 p.m. Jon Quinday moved and Char Sohm seconded a motion to re-enter executive session to discuss staffing needs and programs for 2018-2019 pursuant to non-elected personnel exception under the KOMA, with the open meeting resuming in the board room at 12:26 p.m. Motion carried 7 – 0. Angela Lawrence and Jim Moeder were invited into executive session. Open session resumed at 12:26 p.m. Jon Quinday made a motion to enter executive session to discuss resignations, new hires and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 12:50 p.m. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter, Donna Schmidt and Andrew Dempewolf were invited into executive session.


Open session resumed at 12:50 p.m. Jon Quinday made a motion to re-enter executive session to discuss resignations, new hires and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 1:00 p.m. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter, Donna Schmidt and Andrew Dempewolf were invited into executive session. Open session resumed at 1:00 p.m. No action was taken. At 1:01 p.m., Jon Quinday declared a conflict of interest and stepped out of the meeting. Vice President Adams presided over the meeting.

50-158

RESIGNATIONS & NEW CONTRACTS A. Resignations

Raeleen Reinhardt made a motion to accept the following resignations: 1. James Moeder – Principal of Simpson and Bickerdyke Elementary Schools 2. Savannah Ryan – Asst. Girls’ Basketball at Russell High School 3. Cheryl Seirer – Asst. Volleyball at Ruppenthal Middle School 4. Megan Wade – Special Education Paraeducator at Russell High School 5. Megan Wade – Forensics Sponsor at Russell High School 6. Megan Wade – Debate Sponsor at Russell High School


B. New Contracts

Raeleen Reinhardt made a motion to accept the following new contracts: 1. Mark Baldwin – Grounds Maintenance for the District 2. Baily Burgess – Career Counselor at Ruppenthal Middle School and Russell High School 3. Michael Coleman – Head Boys’ Basketball Coach at Russell High School 4. Darrell Dortland – Asst. Girls’ Basketball Coach at Russell High School 5. Raheeme Dumas – RHS Asst. Football Coach 6. Jordan Echer – PE Teacher at Russell High School 7. Jordan Echer – Head Football Coach at Russell High School 8. Sara Krug – 4th Grade Science/Social Studies Teacher at Bickerdyke Elementary School 9. Lauren Kasselman – FACS Teacher at Ruppenthal Middle School and Russell High

School 10. Kaylene Kuhlmann – Math Teacher at Russell High School 11. Lena Wedel – 5th Grade Math Teacher at Bickerdyke Elementary School 12. Ashley Wickham – Asst. Girls’ Basketball Coach at Russell High School Char Sohm seconded the motion. Motion carried 6 – 0. Jon Quinday re-entered the meeting and took control of the meeting.

50-159

ADJOURNMENT Jon Quinday adjourned the meeting at 1:05 p.m.



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RUSSELL COUNTY USD 407 MINUTES BOARD OF EDUCATION JUNE 11, 2018 802 N. MAIN | RUSSELL, KS 67665 CENTRAL ADMINISTRATION OFFICE P: 785-483-2173 | F: 785-483-2175





May of 2022. 50-159

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education regular meeting to order at 5:00 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Director of Special Education, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Gaylon Walter – Principal of Ruppenthal Middle School and Assistant Principal Andrew Dempewolf. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

50-160

CONSENT AGENDA Mr. Quinday noted a last-minute addition to the Gifts and Grants to include a $150 donation from the Russell County Attorney Drug Fund. A. Approval of Agenda B. Approval of Minutes

1. May 14, 2018 – Regular Meeting 2. May 21, 2018 – Special Meeting 3. May 30, 2018 – Special Meeting


D. Gifts and Grants 1. $732.54 – From an Anonymous Donor to Food Service for outstanding lunch balances 2. $150 – From Russell County Attorney Drug Fund for the Family and Consumer Sciences

Program

USD 407 – BOE Minutes Page 2 of 5 June 11, 2018

Raeleen Reinhardt moved and Matt Nichols seconded a motion to accept the Consent Agenda as amended. Motion carried 7 – 0.

50-161

PUBLIC COMMENTS Larry Bernard, former Russell High School Principal and Transportation Director spoke in favor of providing transportation services in district instead of outsourcing bus route services.

50-162

ADMINISTRATIVE REPORTS A. Board President – No report was given. B. Superintendent/Curriculum Coordinator – No report was given. C. Building Principals – No reports were given. D. Special Education Director - Dr. Kemper reported finalizing annual reports and paying year

end bills.

50-163

DISCUSSION/ACTION ITEMS A. Proposal to Consider the Implementation of the Boys Town Behavior Model

The administrative team and counselors discussed the need for a district-wide behavior model to help staff consistently and fairly address behavior concerns within the district and they recommended the Boys Town Behavior Model and requested approval to purchase the training. Jon Quinday moved and Raeleen Reinhardt seconded a motion to authorize the district to pursue contacting Boys Town and purchasing the training model for all employees at a cost of $67,000 and adopt the behavior model district wide. Motion carried 7 – 0.

B. Preschool Proposal Update

Mrs. Lawrence recommended that USD 407 accept the gift of a building from Mr. Richard Cross with the initial purpose of the gift be used to implement a pre-school program in the fall of 2019. Andrea Krug Krauss made a motion to accept the gift of the building contingent upon structural inspection. Char Sohm seconded the motion. Motion carried 7 – 0.

C. Baseball Cooperative Agreement with Victoria Mrs. Lawrence reported Victoria is awaiting formal board action before responding to the invitation of extending the cooperative agreement. No action was taken.

D. Bronco Block Party Rashelle Johnson and Danielle Espinosa, staff members at Russell High School, requested permission to host the first annual Bronco Block Party on Wednesday, October 3, 2018. Details of the event were outlined with the intention of reaching out to area churches for support. The board spoke favorable about the event and recommended the committee modify the hours of the event to comply with current board policy. No formal action was taken.

E. Docking Institute Contract

The contract from the Docking Institute was reviewed and timeline modifications were requested prior to signing the document. Andrea Krug Krauss made a motion accept the Docking Institute Memorandum of Agreement with the change stating the survey will be mailed by July 15th and the preliminary report will


be delivered to the district by August 27th. Matt Nichols seconded the motion. Motion carried 7 - 0.

F. DS Bus Lines – Transportation Proposal Discussion was held on outsourcing transportation services for the bus routes versus maintaining the district’s current fleet. Concerns were expressed on several topics and the board agreed to monitor the transportation department during the 2018-2019 school year to allow more time to study the option. Gaylon Walter, Transportation Director, was asked to develop a replacement plan for the buses and provide a cost analysis of paying mileage to the parents for transporting students to school based on the federal reimbursement rate and the medical reimbursement rate with information presented at the July meeting.

G. IDEA VI-B Application

Mrs. Lawrence reported board approval of IDEA Assurances is an annual formality to ensure the district remains in compliance with IDEA federal law and guidance in order to receive federal funding.

Char Sohm moved and Raeleen Reinhardt seconded a motion to approve the IDEA VI-B Assurances as presented. Motion carried 7 – 0.

H. Board Policy June Updates – First Reading The first reading was held on the June updates provided by Kansas Association of School Boards. Modifications were noted. No action was taken.

I. 2018-2019 Handbooks – First Reading 1. Activities Handbook 2. Administrative Handbook 3. Certified Handbook 4. Classified Handbook 5. District Handbook 6. Substitute Handbook The first reading was held on all handbooks with the exception of the Activities Handbook and modifications were noted. Scott Nuss, Activities Director, is working on the Activities Handbook updates and the handbook will be forwarded to board members for review as soon as possible.

J. Enrollment & Meal Charges for 2018-2019 Mrs. Lawrence reported the state recommended increasing the adult meal price by five cents bringing the cost to $3.65. In addition, it was recommended that a $10 fee be assessed for students enrolling in Family and Consumer Sciences classes in grades 6 – 12. Char Sohm moved and Kevin Ochs seconded a motion to adopt the fees as recommended. Motion carried 7 – 0.

50-164 TEACHER NEGOTIATIONS

At 6:52 p.m., Jon Quinday made a motion to enter executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act


(KOMA), with the open meeting resuming in the board room at 7:10 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 7:10 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:20 p.m. Char Sohm seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 7:20 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss negotiation items pursuant to the employer-employee negotiations exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 7:31 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Superintendent Lawrence was invited into executive session. Open session resumed at 7:31 p.m. No action was taken.

50-165

STAFFING At 7:33 p.m., Jon Quinday made a motion to enter executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 8:05 p.m. Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Angela Lawrence, Jim Moeder, Gaylon Walter and Andrew Dempewolf were invited into executive session. At 7:45 p.m., Andrew Dempewolf exited executive session. At 7:50 p.m., Jim Moeder exited executive session. Open session resumed at 8:05 p.m. Jon Quinday made a motion to re-enter executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 8:20 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Angela Lawrence was invited into executive session. At 8:08 p.m., Angela Lawrence exited executive session. Open session resumed at 8:20 p.m. Jon Quinday made a motion to re-enter executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 8:35 p.m. Matt Nichols seconded the motion. Motion carried 7 – 0. At 8:29 p.m., Angela Lawrence was invited into executive session. Open session resumed at 8:35 p.m. with no action being taken.

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RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS A. Retirements

No retirements were presented.


Jon Quinday made a motion to accept the following resignations, new contracts, and contract modifications: B. Resignations

1. Shelley Price – Girls’ Asst. Basketball at Ruppenthal Middle School 2. Robin Wiebe – Special Education and Gifted Teacher at Russell High School

C. New Contracts

1. Steve Befort - RHS Head Girls’ Golf 2. Michael Coleman – District Full-Time Substitute 3. Raheeme Dumas - Summer Weights 4. Raheeme Dumas – RHS SPED Paraeducator 5. Jordan Echer - Summer Weights 6. Gracie Frederking – RMS SPED Paraeducator 7. Marcia Gier – RMS Asst. Volleyball Coach 8. Elsie Herzog – BES SPED Paraeducator

D. Contract Modification

1. Andrew Dempewolf from Simpson and Bickerdyke Elementary Schools Assistant Principal to Simpson Elementary School Principal

2. Creath Newacheck – Food Service Director from part-time to full-time Raeleen Reinhardt seconded the motion. Motion carried 7 – 0. Jon Quinday made a motion to accept the resignation of Angela Lawrence, Superintendent of Schools, with the effective date being contingent upon the district hiring an interim Superintendent of Schools with a two-week transition period. Duane Adams seconded the motion. Motion carried 7 – 0. Angela Lawrence addressed the board and provided a public statement. Jon Quinday made a motion to include the statement from Mrs. Lawrence into the minutes as official record. Matt Nichols seconded the motion. Motion carried 7 – 0.

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BOARD FORUM Mr. Quinday noted the district will begin the search for an interim superintendent immediately by working with Kansas Association of Schools Boards and at the same time work on a formal search for a permanent replacement. Mr. Moeder requested additional guidance on information requested as part of the pre-school feasibility study.

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I want to Thank the Board of Education, the Staff, The Administration, The Students, Parents and Community of USD 407 for believing in me and for the opportunity to serve and lead this district as your Superintendent for the past three years. I am truly honored and humbled to have been chosen for this important position and I have greatly valued and appreciated the opportunity that was afforded to me. As most of you already know, I am a huge family oriented person as well as, a strong believer. I have always believed that family isn’t just everything, it is the only thing. You also all know that sometimes life is a game changer. Recently, life has been a game changer for my husband and I with the loss of both of his parents who were also our 30+ year business partners. We have lots of family decisions facing us as we adjust to our “new normal.” During the past few weeks, I have been struggling personally where I am most needed and how to balance both my personal obligations and professional responsibilities without shorting either one. At this time, I know in my heart that my most valuable role is that of a wife, mother and business partner. I have therefore, asked the Board of Education to release me from my current contract effective June 30th, 2018 so that I may be fully present in that role without being a distraction for the important work that must continue here in USD 407. The past three years has brought many positive changes to our district. We have developed our board goals, a vision for the district, implemented a consistent district wide evaluation system, reviewed and updated board policies and handbooks, implemented many positive curriculum changes to continue to improve instruction and opportunities for students, updated our web page, hired key positions to help support staff and students, dedicated many hours to improving our facilities and developed and implemented multiple systematic processes district wide so that we are more efficient and effective. Not one of these accomplishments in isolation seem significant, but as a whole, each one is a puzzle piece that is improving our district and moving us toward our vision of being “dedicated to providing a culture of learning that will lead the state of Kansas in student success!” All of these accomplishments would not be possible without continued positive teamwork at all levels from the Board-Administration-Staff-Students-Parents and Community. The foundation for instructional improvement and the road map for the district through the detailed board goals and vision have been clearly established and will easily be developed as the district continues to work together as a team to meet the expectations outlined. This will take time, effort and dedication from all constituents as you work together positively and support each other in this process… but it is achievable and doable and I encourage all of you to do your best in being a team player moving forward. Again, I would like to thank each and every one of my board members, co-workers, my staff and community members. You all have impacted my life tremendously by helping me grow both personally and professionally. This district and the people whom it serves will always hold a special place in my heart and I will be forever grateful. Angela Lawrence

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May of 2022. 50-169

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 8:00 a.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Jane Cline - Board Clerk was also in attendance.

50-170 INTERIM SUPERINTENDENT INTERVIEWS At 8:01 a.m., Jon Quinday made a motion to enter executive session to interview interim superintendent candidates pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 9:01 a.m. Char Sohm seconded the motion. Motion carried 7 – 0. Shelly Swayne was invited into executive session. At 8:52 a.m., Shelly Swayne exited executive session. Open session resumed at 9:01 a.m. Jon Quinday made a motion to re-enter executive session to interview interim superintendent candidates pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 10:01 a.m. Matt Nichols seconded the motion. Motion carried 7 – 0. Jean Rush was invited into executive session. At 9:35 a.m., Jean Rush exited executive session. At 9:56 a.m., Angela Lawrence was invited into executive session. At 9:57 a.m., President Quinday left the meeting. Open session resumed at 10:01 a.m. No action was taken.

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STAFFING At 10:02 a.m., Duane Adams made a motion to enter executive session to discuss staffing needs, programs and position assignments for 2018-2019 pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board


room at 10:12 a.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Superintendent, Angela Lawrence was invited into executive session. Open session resumed at 10:12 a.m. Kevin Ochs made a motion to re-enter executive session to discuss resignations, new hires, and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 10:17 a.m. Matt Nichols seconded the motion. Motion carried 6 – 0. Angela Lawrence was invited into executive session.

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RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS A. Retirements

No retirements were presented. B. Resignations

No resignations were presented. C. New Contracts

Duane Adams moved and Raeleen Reinhardt seconded a motion to approve a contract for Ann Blessing-Deyoe as a Special Education Paraeducator at Ruppenthal Middle School. Motion carried 6 – 0.

D. Contract Modifications Duane Adams moved and Matt Nichols seconded a motion to approve the following contract modifications: 1. Angie McKenna – Modify Assistant Accounts Payable contract from a 4 hour position

to a 6 hour position beginning July 1. 2. Mark Cooper – Transfer from a Custodian at Russell High School to District Assistant

Building and Grounds Maintenance effective July 1. Motion carried 6 – 0.

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ADJOURNMENT Duane Adams adjourned the meeting at 10:19 a.m.



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May of 2022. 50-174

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 8:00 a.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Matt Nichols, Kevin Ochs, and Raeleen Reinhardt. Char Sohm was absent. Administrators in attendance included Superintendent Angela Lawrence, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Gaylon Walter – Principal of Ruppenthal Middle School and Donna Schmidt – Principal of Russell High School. Jane Cline - Board Clerk was also in attendance.

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STAFFING At 8:00 a.m., Jon Quinday made a motion to enter executive session to discuss retirements, resignations, new contracts and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 8:05 a.m. Kevin Ochs seconded the motion. Motion carried 6 – 0. Open session resumed at 8:05 a.m. Andrea Krug Krauss made a motion to re-enter executive session to discuss retirements, resignations, new contracts and contract modifications pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), with the open meeting resuming in the board room at 8:10 a.m. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0. Open session resumed at 8:10 a.m. No action was taken.

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RETIREMENTS, RESIGNATIONS, AND NEW CONTRACTS A. Retirements – No retirement requests were presented. B. Resignations – No resignations were presented.


C. New Contracts Jon Quinday made a motion to approve the contract of Shelly Swayne as interim superintendent for 2018-2019 including supplemental assignments of Curriculum Director, Director of Testing and Title I Director. Andrea Krug Krauss seconded the motion. Motion carried 6 – 0.

D. Contract Modifications Jon Quinday made a motion to terminate the contract of Angela Lawrence as Superintendent of Schools effective June 30, 2018 but enter into a letter of agreement that she continue for a two-week period ending July 9, 2018 on a per diem basis which will be memorialized with a Letter of Agreement and the early termination penalty be enforced. Matt Nichols seconded the motion. Motion carried 6 – 0.

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ADJOURNMENT Jon Quinday adjourned the meeting at 8:12 a.m.



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May of 2022. 50-178

CALL TO ORDER President Jon Quinday called the USD 407 Board of Education special meeting to order at 5:31 p.m. in the Central Administration Office. Additional board members in attendance were Duane Adams, Matt Nichols, Kevin Ochs, Raeleen Reinhardt, and Char Sohm. Andrea Krug Krauss was absent. Administrators in attendance included Superintendent Angela Lawrence, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Gaylon Walter – Principal of Ruppenthal Middle School, and Donna Schmidt – Principal of Russell High School. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster.

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FACILITIES DISCUSSION Members of the board worked to update the cover letter and survey that will be distributed by the Docking Institute to voters within USD 407 boundaries to gauge support for facility upgrades and a bond levy. Representatives from the Docking Institute (Dr. Jian Sun), GLMV Architecture (Tom Montgomery), and Coonrod & Associates Construction Manager At Risk (Scot Wolfington) were present to assist in drafting the survey and explain the pricing information that was provided. Consensus of the board was to make the desired modifications to the documents and reconvene to review the final drafts. At 7:34 p.m., Jon Quinday moved and Raeleen Reinhardt seconded a motion to adjourn the meeting until 7:30 a.m. on Thursday, June 28, 2018. Motion carried 6 – 0. Vice President Duane Adams reconvened the meeting on June 28, 2018 at 7:31 a.m. Additional board members in attendance were Andrea Krug Krauss, Matt Nichols, Kevin Ochs, Raeleen Reinhardt and Char Sohm. Jon Quinday was absent. Administrators in attendance included Superintendent Angela Lawrence and Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools. Jane Cline - Board Clerk was also in attendance. Guests in the audience signed an attendance roster. Discussion was held to finalize the survey and cover letter which will be mailed out by the Docking Institute. Bond options were discussed and Matt Nichols made a motion to add an option


of a $10 million bond for Limited Upgrades to SES, BES, RMS, & RHS for a period of 10 years. Raeleen Reinhardt seconded the motion. Motion carried 4 – 2. Duane Adams and Kevin Ochs voted in opposition. Requests were made to include bond costs and a video tour of the facilities on the website. In addition, a request was made to schedule facility tours one evening a week to allow patrons to personally tour facilities prior to completing the survey. Kevin Ochs moved and Raeleen Reinhardt seconded a motion to approve the corrected survey. Motion carried 6 – 0.

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ADJOURNMENT Duane Adams adjourned the meeting at 8:00 a.m.



Documents

50-001 CALL TO ORDER 50-002 REORGANIZATION OF THE …1. Trent Braun – IT Director @ USD 407 Russell County 2. Deonta Wade – Asst. Track Coach @ Ruppenthal Middle School B. New