5. BUSINESS AS USUAL REPORTS...2020/05/22 · 5.3. * Chair Academic Board Report #20100 Council is asked to: 1) APPROVE the 2022 Principal Dates, and 2) NOTE the Chair of Academic

5. BUSINESS AS USUAL REPORTS

5.1. * Chancellor's Report to Council#20090

Council is asked to NOTE theChancellor’s Open report to Council#20090.For NotingPresented by James Harris

ITEM 5.1 Chancellor’s Open Report to Council #20090 Council OPEN Meeting – 22 May 2020

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Purpose

To provide Council with the Chancellor’s Report for the May 2020 Council Meeting. Origin of report: Scheduled work plan item. Related to Council Policy: Providing strategic leadership to the University. Recommendation Mr James Harris, Chancellor

Council is asked to NOTE the Chancellor’s Open report to Council #20090.

Executive Summary

Since my report to you in March, life as we know it, both personally and professionally has changed significantly thanks to the COVID-19 pandemic. Like you, my working model has moved to one of staying at home and on the rare occasion I have ventured out it has been to attend campus for meetings via video conference. We all know things will eventually return to some sort of normality but in the meantime, I thank you all for your continued understanding of the restrictions we’re under and your input at our virtual meetings. I never thought I would miss getting on regular flights to Sydney, however I find myself looking forward to the next trip more and more each day. Since our March meeting, in addition to my weekly meetings with the VC and the CLGO, I have attended the following meetings: 19 March and also 7 May 2020 - UCC Sub Committee teleconferences, where we discussed COVID-19; international students; contact with the Minister; working with Universities Australia; and generally about putting a more positive spin on what universities do for people who live and work in university-based communities. 20 March 2020 – Meeting with Nous Group and Professor Rod McClure who updated me on the New England Virtual Health Network project. Of course, this has now been expedited to assist in the COVID-19 pandemic. We are lucky to have such a depth of experience and talent in our School of Rural Medicine and I look forward to welcoming Prof McClure to update you all at a future Council meeting. 31 March 2020 – With the University officially moving to the working from home model the day before, I wandered around campus to visit the staff considered essential to remain on campus. It was an eerie feeling, knowing it was a weekday but it felt like the middle of the Christmas break. I was able to offer thanks to those I saw in the Library, in ITD and in Student Success for their continued hard work enabling us to stay online and for being at

Council OPEN Meeting Page 151 of 196

5.1. * Chancellor's Report to Council #20090 Council is asked to NOTE the Chancellor’s Open report to Council #20090.

https://policies.une.edu.au/view.current.php?id=00098

ITEM 5.1 Chancellor’s Open Report to Council #20090 Council OPEN Meeting – 22 May 2020

CONFIDENTIAL Page 2 of 2

the end of a phone line for students who are facing very large changes to their mode of study. I also want to thank the catering, FMS, WH&S and Security teams for their ongoing work in these challenging times. 24 April 2020 – It was unfortunate that my planned attendance at the South Australian Chapter of UNE Alumni (SACUNE) annual dinner, where I was invited as guest speaker, was cancelled. Instead, I recorded a video message for inclusion in their latest newsletter and I hope to attend an event with them in the future. 27 April 2020 – I joined an informal meeting of NSW Chancellors from Sydney Uni, UNSW, Western Sydney, Wollongong, UTS, Macquarie, Newcastle, and Southern Cross where we discussed how we might work more cohesively and also about how we approach our governments at different levels about various issues. I am again on the judging panel for the UNE SRI AgTech Pitch2Grow event where the founders of innovative agricultural companies in the New England and north-west region compete to receive a $7,000 grant to grow their business. There are some very interesting concepts submitted again this year. You are welcome to view the submissions here until 31 May 2020. I take this opportunity to farewell our Chief Legal and Governance Officer, Brendan Peet, who is moving on from UNE at the end of May. Brendan has provided loyal and insightful counsel and company secretary service to all areas of the University for 10 years and he will be missed. On behalf of the Council, I extend my sincere thanks to Brendan for his outstanding contribution over the last 10 years and wish him and his family the very best for their move to New Zealand and their future endeavours.


5.1. * Chancellor's Report to Council #20090 Council is asked to NOTE the Chancellor’s Open report to Council #20090.

https://youtu.be/z0GR1niTSMQ

https://smartri.com.au/events/pitch2grow/

http://smartri.com.au/pitch2grow/

5.2. * Vice-Chancellor's Report to Council#20189 (Verbal Update)

Council is asked to NOTE the Vice-Chancellor's Open Report to Council,#20189.For NotingPresented by Brigid Heywood

5.3. * Chair Academic Board Report#20100

Council is asked to:1) APPROVE the 2022 Principal Dates,and2) NOTE the Chair of Academic BoardOpen report to Council #20100.For ApprovalPresented by Mark Perry

ITEM 5.3 Chair Academic Board Report #20100 Council OPEN Meeting – 22 May 2020

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Purpose

To satisfy legislative requirement to advise the Council regarding key academic governance matters approved or considered by the Academic Board since the last Council meeting, including:

• strategic academic matters (such as new academic developments, priorities and policyrelated issues) and any recommendations;

• the quality and delivery of academic programs, including teaching and learning andresearch, including risks or significant issues, major developments and key changes;

• progress against academic quality initiatives, including performance against agreedacademic quality measures; assurance regarding compliance with Higher EducationStandards Framework (HESF) and Education Services for Overseas Students (ESOS)regulatory frameworks; and details of any risks or significant issues identified and theirproposed treatments;

• updates re key academic partnerships;• details of Academic Board’s use of the authorities delegated to it by the Council, such

as some academic policy approvals; and• other significant academic matters impacting the sector or University relevant to the

functions of the Council.

Origin of report: Scheduled work plan item. Related to Council Policy: Oversee and monitor the academic activities of the University.

Recommendation Professor Mark Perry, Chair of Academic Board

Council is asked to: 1) APPROVE the 2022 Principal Dates, and2) NOTE the Chair of Academic Board Open report to Council #20100.

Executive Summary

In addition to business as usual, much additional activity has taken place in response to the COVID-19 pandemic. Business as usual includes the activities of the Board’s committees (Research, Teaching and Learning, Curriculum), whereas pandemic response governance has been mostly actioned by the weekly meetings of the Academic Board Standing Committee. All meetings have been virtual.

Key Information

1. Academic Board

The second Academic Board meeting for 2020 was held 27th April. This meeting was the first virtual meeting of the full Board ever to be held, and was heavily influenced by the ongoing COVID-19 pandemic. There were around 45 people ‘at’ the meeting, and being online created a different but still collaborative atmosphere in the environment of the meeting. The Board received reports from the Vice-Chancellor, who acknowledged the extra effort that everyone has put in to help with our handling of the current COVID-19 crisis, in particular


5.3. * Chair Academic Board Report #20100 Council is asked to: 1) APPROVE the 2022 Principal Dates, and 2) NOTE th...

https://policies.une.edu.au/view.current.php?id=00098


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Academic Quality, Audit and Risk, and Governance, the COVID-19 Special Incident Group (SIG), COVID-19 Academic Response Team (CART), COVID-19 Research Response Team (RRT), the Senior Executive Team (SET), and the Academic Board Standing Committee ABSC. This has required a great deal of input from all our stakeholders, including students and their representatives.

The Chair of the Academic Board noted that the Standing Committee had approved the recommendation to transition on campus students to mixed mode of enrolment for T1, and the provision for this to be extended for T2 and T3 2020 on 31st March, 2020. This was to make provision for those students enrolled as on-campus to be able to engage in their units online. The Chair reminded members to read the minutes of the Standing Committee’s weekly meetings.

The PDVC provided the Board with an overview of mapping our responses to Domain 1 of HESF as part of the now regular Academic Quality Progress Report, as well as noting that TEQSA has indicated that it will seek information on our responses to the pandemic. He also delivered a Third-Party Arrangements Report, the first of a series of audits by the AQD for assuring governance oversight and quality assurance as part of our run up to reregistration. The PVCAI gave the Strategic Taskforce Update: Retention and Progression, saying SET agreed on three urgent areas of focus required to shift the retention and progression rates in 2020, those being: 1) provision of support and advice to students, 2) rapid implementation of learner analytics for students, and 3) development of exit pathways. The PVCAI also provided a review of the pillars of academic transformation.

In addition to our usual business of oversight of Research, Curriculum, Teaching and Learning Committees, as well as reports from the Student Representatives we had a new item, a report from the Professional Staff Representatives. I reported to the Board on my participation in a variety of COVID-19 response teams including: COVID-19 Academic Response Team (along with the Chairs of the Teaching and Learning, and Curriculum Committees), Research Response Team, Special Incident Group (observer), Academic Board Standing Committee weekly response meetings, and Senior Executive Team to address academic and Standing Committee matters. The Academic Board Standing Committee in particular, with its weekly meetings to ensure that we can keep up with the pace of change in responses by UNE to meet these challenging circumstances, has been very active.

The Board appointed Professor Thomas Fudge as the Academic Board representative on the Honorary Degrees, Titles and Tributes Committee of Council for a period of two years. The Board also endorsed to Council Principal Dates for 2022.

Board discussions brought a number of issues and ideas to the fore, in particular:

• The need for clear and consistent communications;• Our handling of withdrawals and attrition;• The new Curriculum Management System (CourseLoop);• The need for regular updates to our stakeholders as to management of

disruptions;




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• AQF recognized certificates to serve the ‘National Interest’ of meeting demandand upskilling/re-skilling the work force of Australia; and,

• General agreement that post COVID-19, a comprehensive and systematicanalysis should be undertaken to assess the effectiveness and efficiency of theUniversity in utilising the academic calendar, digital services and operations,and discuss forward planning best practice.

2. Academic Board Standing Committee

Since 24th March the Academic Board Standing Committee (ABSC) has met weekly for one to one and a half hours to assess and assure itself that the academic decisions that have been made have been implemented appropriately and are having the desired effect. The ABSC had requested that in addition to the membership that Deans (or representative) of the Faculties should attend in order to give Faculty updates on their specific COVID-19 responses, and the Director of Quality attend where possible. It has been reinforced several times that the role of the ABSC and Board in maintaining oversight of compliance and good governance, especially during times of crisis or disaster, is critical. The Chair reminded members that the University must ensure that is keeps accurate records of decisions and actions, and that are made through the appropriate procedures and at the correct level of delegation of authority and responsibility. In addition to the nine ABSC weekly meetings special meetings have been scheduled (12th May, to discuss online exams) and a working group to develop a dynamic document to map policies to actions taken under the COVID-19 crisis.

Any policy that has been affected under our responses is headed on the policies site by the following:

“Please note: The UNE policy-based response to Government directions associated with the COVID-19 pandemic was approved by the Academic Board Standing Committee on 31 March 2020. A link to the response is provided at clauses impacted by the current extraordinary circumstances, and provides additional information to support the application of this policy instrument.”

One of the issues that has surfaced in our move to providing online exams for all students on an opt-out rather than the opt-in basis, which we have been using for the last two years, is our compliance with privacy legislation and also ensuring that our students are fully informed. Universities use of online exams has been excoriated in the press, and there have been many suggestions around the privacy and data protection issues, some untrue, that arise when a foreign entity is engaged in a process that collects personal information as part of its function. We had an extra Academic Board Standing Committee meeting on 12th May to give oversight to the Privacy Collection notice presented to students, and discussion around our privacy notice requirements, and how to handle opt-out scenarios for students. There is an issue for coordinators who may have to set not just one final exam, but four versions to satisfy the current conditions. This document has been provided as #20100 Attachment 1 to this report.



https://policies.une.edu.au/download.php?id=481&version=1&associated

https://policies.une.edu.au/download.php?id=481&version=1&associated


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3. Principal Dates

At the 27 April meeting of the Academic Board, the Pro Vice-Chancellor (Academic Innovation) prosed the 2022 Principal Dates for endorsement. The Academic Board endorsed these dates to Council for APPROVAL. There are contained within #20100 Attachment 2.

4. Chair’s Activities

23 March COVID-19 Academic Response Team (CART) 24 March Academic Board Standing Committee 26 March COVID-19 Academic Response Team (CART) 30 March Academic Board Agenda and Work Plan Meeting 30 March COVID-19 Research Response Team (RRT) 30 March Academic Board Standing Committee – Policy Amendments 30 March Academic Board Standing Committee – Planning Meeting 30 March COVID-19 Academic Response Team (CART) 30 March Chair Academic Board & Deputy Chairs Meeting 31 March Chair Academic Board & Committee Chairs Meeting 31 March Academic Board Standing Committee COVID-19 Meeting 02 April Senior Executive Team Meeting 06 April Council (Special) 06 April COVID-19 Academic Response Team (CART) 06 April Teaching and Learning Committee of Academic Board 06 April Academic Board Standing Committee Agenda Discussion 07 April FACTOR 5 “Assurance” Module Presentation 07 April Academic Board Executive Meeting 07 April Academic Board Standing Committee COVID-19 Meeting 09 April COVID-19 Academic Response Team (CART) 09 April Meeting with Academic Board Student Representative 15 April Academic Board Executive Meeting 15 April Academic Board Standing Committee COVID-19 Meeting 15 April Curriculum Committee of Academic Board 16 April Discussion on Policy Based Response to COVID-19 and Implementation 20 April COVID-19 Academic Response Team (CART) 20 April Special Incident Group Meeting (SIG) 21 April Chair Academic Board and Vice-Chancellor meeting. 21 April Academic Board Executive Meeting 21 April Academic Board Standing Committee COVID-19 Meeting 22 April COVID-19 Research Response Team (RRT) 22 April Special Incident Group Meeting (SIG) 23 April COVID-19 Academic Response Team (CART) 24 April COVID-19 Research Response Team (RRT) 24 April Special Incident Group Meeting (SIG) 27 April Academic Board Meeting 27 April Special Incident Group Meeting (SIG) 28 April Academic Board Executive Meeting 28 April Academic Board Standing Committee COVID-19 Meeting 28 April Graduate Research Committee 29 April COVID-19 Research Response Team (RRT) 30 April Council (Special), Audit & Risk, and Finance & Infrastructure Cmte 01 May UNE Situation (Vice-Chancellor) 01 May Special Incident Group Meeting (SIG) 04 May COVID-19 Research Response Team (RRT)




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04 May Teaching and Learning Committee of Academic Board 04 May Special Incident Group Meeting (SIG) 05 May Academic Board Executive Meeting 05 May Academic Board Standing Committee COVID-19 Meeting 05 May Chair Academic Board meeting with Dean HASSE 06 May Academic Governance advise on Bespoke Diploma Meeting 06 May Special Incident Group Meeting (SIG) 07 May COVID-19 Research Response Team (RRT) 08 May Chair Academic Board and CLGO Meeting 08 May Chairs and Secretaries of Academic Boards/Senates (informal) Meeting 08 May Special Incident Group Meeting (SIG) 11 May Student Academic Reference Group (SARG) Meeting 12 May Academic Board Standing Committee OLX Meeting 12 May Curriculum Committee of Academic Board Meeting 12 May Academic Board Executive Meeting 13 May Special Incident Group Meeting (SIG) 13 May COVID-19 Research Response Team (RRT) 14 May Academic Board Standing Committee COVID-19 Meeting 15 May Chair Academic Board and CLGO Meeting 15 May Finance & Infrastructure Cmte Meeting 15 May Special Incident Group Meeting (SIG) 18 May COVID-19 Research Response Team (RRT) 18 May Chair Academic Board Meeting with AB Professional Representatives 19 May Academic Board Executive Meeting 19 May Academic Board Standing Committee COVID-19 Meeting 20 May Chair Academic Board and CLGO Meeting 20 May Research Committee of Academic Board Meeting 20 May COVID-19 Research Response Team (RRT) 20 May Policy Committee Meeting

Accountability Legislation requires that the Academic Board is to report to the Council and advise the Council on all developments and initiatives relating to and affecting the University’s teaching and research activities and its educational programs.

Attachments Attachment 1: Personal Information Collection Notice – UNE Online Examinations Attachment 2: Principal Dates 2022 – FOR APPROVAL Attachment 3: UNE Policy-Based Response to COVID-19 Government Directions



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1. To assure the identity of the student undertaking the examination.2. To ensure the security of exam conditions at the student’s location.3. To provide assistance to a student during or following an exam session, if required.

What kind of personal information is collected about a student, and why?

To assure a student’s identity, ProctorU will require the following:

• Student’s name and contact details (to facilitate registration and for use during theexam if assistance is required)

• A clear and unobstructed view of the student’s face via the student’s computercamera or webcam, and the recording of a Government issued Photographic ID cardto verify the student’s identity.

To provide assurance about the security of exam conditions at the student’s location, ProctorU will require the following:

• Access to the student’s computer via remote connection.

• Control of the student’s computer to conduct integrity checks.

• Video access of the room in which the student will undertake the exam.

In addition, ProctorU will also conduct biometric keystroke assessments1 under exam conditions, to validate a student’s identity.

How will ProctorU store the personal information collected from UNE students?

• Personal information collected via ProctorU will be stored in secure cloud-basedservers in the United States for a minimum of two years and maximum of sevenyears.

• Records of documents used to verify student identification will be stored for amaximum of two weeks and then destroyed.

How will student information be used to support the online examination process?

The personal information provided by students engaging with online exams will be treated in the strictest confidence and used by UNE staff (ie. Unit and Course Coordinators, University

1 Biometric keystroke assessments record the personal typing patterns of students. The assessment is an automated method of identifying or confirming the identity of an individual based on the manner and the rhythm of typing on a keyboard

Notification of the collection of personal information by ProctorU

In order for UNE students to participate in an online exam delivered or invigilated by ProctorU, or the ‘try it out’ exam, personal information will be collected. The nature of the personal information to be collected and its management by ProctorU, is outlined in the collection notice below.

Collection Notice: ProctorU will collect personal information from UNE students undertaking online examinations, for the following purposes:

#20100 Attachment 1 Personal Information Collection Notice – UNE Online ExaminationsCouncil OPEN Meeting Page 160 of 196


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• ProctorU is bound by its contractual arrangement with UNE to comply with theUniversity’s Privacy Management Rule.

• Personal Information provided at registration is also subject to the ProctorU’s Termsof Service and its Privacy Policy.

• The collection, use, storage, access, and disclosure of personal information isgoverned by the Privacy and Personal Information Protection Act NSW (PPIPA) asoutlined in UNE’s Privacy Management Rule and on the University’s Privacy webpage.

Can a student choose to ‘opt out’ of the online examination process delivered/invigilated by ProctorU?

Yes. If a student does not consent to provide the personal information required by ProctorU, or cannot access the online examinations due to accessibility challenges, they will be unable to complete a remote invigilated exam. Under those circumstances:

• The student must contact their Unit Coordinator to advise them of theirchoice/situation.

• The Unit Coordinator will provide an alternative assessment to the student,depending upon unit requirements and the requirements of any externalaccrediting bodies.

Students are welcome to discuss their privacy concerns in relation to online examinations or the collection, management and security of their personal information by ProctorU, by contacting the University’s Privacy Officer ([email protected]).

The use of cookies on University webpages:

The University collects information about visitors to our websites via the use of third-party cookies or other automated means including server logs. For information about the University’s use of cookies, or to disallow cookies through your web browser settings visit the cookies and related technologies information page.

Document approval: This document has been approved by the University’s Academic Board Standing Committee at its meeting of 12 May 2020. The document is scheduled for further review by end September 2020 or at the point of a change in the University’s arrangements with ProctorU, whichever is the earliest.

support and administrative staff, including staff from UNE’s Online Exams and Results Team and staff from the Student Grievance Unit as appropriate) and the University’s third party provider (ie. ProctorU) to facilitate online exams and associated activities. Associated activities may include the review of student examination information in the event of an allegation of academic misconduct or an appeal.

How can students correct or update the personal information collected by ProctorU?

Students needing to correct or update their personal information can do so by contacting UNE’s Online Exams team (via the ‘Contact Us’ tab, or by phone (+612) 6773 2145.

How can students be assured their personal information will be used and managed appropriately?

#20100 Attachment 1 Personal Information Collection Notice – UNE Online ExaminationsCouncil OPEN Meeting Page 161 of 196


https://study.une.edu.au/app/ask

http://policies.une.edu.au/view.current.php?id=00130

https://www.proctoru.com/privacy-policy

http://policies.une.edu.au/view.current.php?id=00130

https://www.une.edu.au/privacy/cookies

mailto:[email protected]

https://www.une.edu.au/privacy/cookies

Principal Dates 2022 #AB20152 University of New England

Academic Board 27 April 2020

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Purpose To provide Academic Board with the draft Principal Dates for 2022.

Origin of report: Scheduled Item. Related to Academic Board Terms of Reference: 28(a.iv). TEQSA Compliance Ref: 7. Representation, Information and Information Management: 7.2.1 and 7.2.2a (Information for Prospective and Current Students).

Recommendation Professor Jonathan Powles, Pro Vice-Chancellor (Academic Innovation) The Academic Board is asked to ENDORSE to Council the proposed Principal Dates for 2022, report #AB20152.

Executive Summary The development of the 2022 Principal Dates has been in accordance with the Principal Date Guidelines, aligned with the approved changes to the Academic Calendar from 2020 onward. The 2022 Principal Dates are submitted to Academic Board for endorsement and recommendation to Council for approval.

Key Information The 2022 Principal Dates (Attachment 1) have been developed to align with the academic calendar changes approved by Council. The draft 2022 Principal Dates were circulated as specified in the Principal Dates Guidelines, clause 15, on 2 March 2020, with the feedback period open until COB 31 March 2020. The draft 2022 Principal Dates were also circulated to the University Teaching and Learning Committee for feedback during this consultation period. The feedback (Attachment 2) received has been considered and where appropriate incorporated into the principal dates for your endorsement and recommendation (Attachment 3).

Key Assumptions/Constraints Clause (51) of the UNE General Rule states that ‘The University publishes an official Principal Dates calendar, which is approved by Council on the recommendation of Academic Board and published on the University’s web site.’

Budget/Financial Implications Census dates determine in which period the finances are recognised. This is important to note due to Census day for Flexible Period F occurring in January 2023. As such the funding for this period would be recognised in 2023.

Attachments Attachment 1 – 2022 Principal Dates

Attachment 2 – Feedback from Consultation Process

Attachment 3 – Summary of Incorporated Changes from Consultation Period

#20100 Attachment 2: 2022 Principal Dates FOR APPROVALCouncil OPEN Meeting Page 162 of 196

5.3. * Chair Academic Board Report #20100 Council is asked to: 1) APPROVE the 2022 Principal Dates, and 2) NOTE the C...

https://policies.une.edu.au/document/view-current.php?id=309

Draft 2022 Principal Dates Day Date Event Saturday 1 January 2022 NEW YEAR'S DAY Monday 3 January 2022 NEW YEAR'S DAY HOLIDAY Tuesday 4 January 2022 Lectures Recommence for Trimester 3

Census Day Flexible Period F (2021) Lectures Start for Block A Lectures Start for Extended Period 1 Lectures Start for Flexible Period A Orientation Day (International and On-Campus) for Block A, Extended Period 1 and Flexible Period A

Thursday 6 January 2022 Last Day to add Block A units to an existing enrolment

Latest day for release of results for Flexible Period A (2021), Block F (2021), Extended Period 2 (2021) Tuesday 11 January 2022 Last Day to add Extended Period 1 units to an existing enrolment

Last Day to add Flexible Period A units to an existing enrolment Monday 17 January 2022 Census Day Block A Wednesday 26 January 2022 AUSTRALIA DAY Monday 31 January 2022 Last day to withdraw without academic penalty for Year Long Honours 2 (2021) Tuesday 1 February 2022 Last day to withdraw without academic penalty for Block A Friday 4 February 2022 Lectures End for Trimester 3 (2021)

Lectures End for Year Long Period 2 (2021) Monday 7 February 2022 Census Day Extended Period 1

Trimester 3 (2021) - Intensive & Assessment Period 2 Starts Year Long Period 2 (2021) - Intensive & Assessment Period Starts Last day to withdraw without academic penalty for Flexible Period E (2021)

Monday 14 February 2022 Lectures End for Block A Tuesday 15 February 2022 Flexible Period B (2021) - Intensive & Assessment Period Starts

Block A - Intensive & Assessment Period Starts Monday 21 February 2022 Orientation Start (International & On-Campus) for Trimester 1, Year Long Period 1, Block B and Flexible

Period B Friday 25 February 2022 Trimester 3 - Intensive & Assessment Period Ends

Trimester 3 2021 Ends Year Long Period 2 (2021) - Intensive & Assessment Period Ends Year Long Period 2 (2021) Ends Block A - Intensive & Assessment Period Ends Block A Ends

#AB20152 Attachment 1


5.3. * Chair Academic Board Report #20100 Council is asked to: 1) APPROVE the 2022 Principal Dates, and 2) NOTE the Chair of Academic Board Open report to Council #20100.

Day Date Event Orientation End (International and On-Campus) for Trimester 1, Year Long Period 1, Block B and Flexible Period B

Monday 28 February 2022 Lectures Start for Trimester 1 Lectures Start for Year Long Period 1 Year Long Honours 1 Starts Flexible Period B (2021) - Intensive & Assessment Period Ends Flexible Period B (2021) Ends Lectures Start for Block B Lectures Start for Flexible Period B

Wednesday 2 March 2022 Last Day to add Block B units to an existing enrolment Monday 7 March 2022 Last Day to add Trimester 1 units to an existing enrolment

Last Day to add Year Long Period 1 units to an existing enrolment Last Day to add Flexible Period B units to an existing enrolment Last Day to add Year Long Honours 1 units to an existing enrolment

Wednesday 9 March 2022 Latest Day for results release for Block A Latest Day for results release for Trimester 3 (2021)

Thursday 10 March 2022 Latest Day for results release for Year Long Period 2 (2021) Latest Day for results release for Flexible Period B (2021)

Monday 14 March 2022 Census Day Block B Tuesday 15 March 2022 Census Day Flexible Period A Monday 21 March 2022 Census Day Trimester 1 Monday 28 March 2022 Last day to withdraw without academic penalty for Block B Friday 8 April 2022 Year Long Honours 2 (2021) Ends

Trimester 1 Lectures End Lectures End for Flexible Period C (2021) Lectures End for Block B

Monday 11 April 2022 Trimester 1 - Intensive & Assessment Period 1 Starts Flexible Period C (2021)- Intensive & Assessment Period Starts Block B - Intensive & Assessment Period Starts Last day to withdraw without academic penalty for Flexible Period F (2021)

Friday 15 April 2022 GOOD FRIDAY Saturday 16 April 2022 EASTER SATURDAY Sunday 17 April 2022 EASTER SUNDAY Monday 18 April 2022 EASTER MONDAY Tuesday 19 April 2022 Census Day Year Long Period 1




Day Date Event Wednesday 20 April 2022 Latest Day for results release for Year Long Honours 2 (2021) Friday 22 April 2022 Trimester 1 - Intensive & Assessment Period 1 Ends

Flexible Period C (2021) - Intensive & Assessment Period Ends Flexible Period C (2021) Ends Block B - Intensive & Assessment Period Ends Block B Ends Orientation (International) for Block C and Flexible Period C

Monday 25 April 2022 ANZAC DAY Tuesday 26 April 2022 Lectures Recommence for Trimester 1

Census Day Year Long Honours 1 Lectures Start for Block C Lectures Start for Flexible Period C Orientation (On-Campus) for Block C and Flexible Period C

Thursday 28 April 2022 Last Day to add Block C units to an existing enrolment Friday 29 April 2022

Graduation Day – Faculty of Science, Agriculture, Business and Law Awards Saturday 30 April 2022 Graduation Day – Faculty of Humanities, Arts, Social Sciences and Education Awards and Faculty

of Medicine and Health Awards Monday 2 May 2022 Last day to withdraw without academic penalty for Year Long Period 3 (2021)

Last day to withdraw without academic penalty for Trimester 1 Tuesday 3 May 2022 Last Day to add Flexible Period C units to an existing enrolment

Last day to withdraw without academic penalty for Extended Period 1 Wednesday 4 May 2022 Latest Day for results release for Flexible Period C (2021)

Latest Day for results release for Block B Friday 6 May 2022 UNE Open Day Monday 9 May 2022 Census Day Block C Thursday 12 May 2022 Census Day Flexible Period B Tuesday 24 May 2022 Last day to withdraw without academic penalty for Block C Friday 27 May 2022 Lectures End for Year Long Period 3 (2021)

Lectures End for Trimester 1 Monday 30 May 2022 Year Long Period 3 (2021) - Intensive & Assessment Period Starts

Trimester 1 - Intensive & Assessment Period 2 Starts Last day to withdraw without academic penalty for Year Long Honours 3 (2021)

Friday 3 June 2022 Lectures End for Flexible Period D (2021) Monday 6 June 2022 Flexible Period D (2021) - Intensive & Assessment Period Starts

Lectures End for Block C




Day Date Event Lectures End for Extended Period 1

Tuesday 7 June 2022 Block C - Intensive & Assessment Period Starts Extended Period 1 - Intensive & Assessment Period Starts

Monday 13 June 2022 QUEEN'S BIRTHDAY Friday 17 June 2022 Year Long Period 3 (2021) - Intensive & Assessment Period Ends

Year Long Period 3 (2021) Ends Trimester 1 - Intensive & Assessment Period 2 Ends Trimester 1 Ends Flexible Period D (2021)- Intensive & Assessment Period Ends Flexible Period D (2021) Ends

Monday 20 June 2022 Block C Ends Extended Period 1 Ends Block C - Intensive & Assessment Period Ends Extended Period 1 - Intensive & Assessment Period Ends

Tuesday 21 June 2022 Last day to withdraw without academic penalty for Flexible Period A Wednesday 22 June 2022 Orientation (International) start for Trimester 2, Year Long Period 2, Block D, Extended Period 2 and

Flexible Period D Friday 24 June 2022 Orientation Day (On-campus) and Orientation End (International) for Trimester 2, Year Long Period 2,

Block D, Extended Period 2 and Flexible Period D Monday 27 June 2022 Lectures Start for Trimester 2

Lectures Start for Year Long Period 2 Year Long Honours 2 Starts Lectures Start for Block D Lectures Start for Extended Period 2 Lectures Start for Flexible Period D

Wednesday 29 June 2022 Last Day to add Block D units to an existing enrolment Latest Day for results release for Year Long Period 3 (2021) Latest Day for results release for Trimester 1 Latest Day for results release for Flexible Period D (2021)

Thursday 30 June 2022 Latest Day for results release for Block C Latest Day for results release for Extended Period 1 SSAF Date Research Period 1

Monday 4 July 2022 Last Day to add Trimester 2 units to an existing enrolment Last Day to add Year Long Period 2 units to an existing enrolment Last Day to add Extended Period 2 units to an existing enrolment Last Day to add Flexible Period D units to an existing enrolment




Day Date Event Last Day to add Year Long Honours 2 units to an existing enrolment

Thursday 7 July 2022 Census Day Flexible Period C Monday 11 July 2022 Census Day Block D Monday 18 July 2022 Census Day Trimester 2 Monday 25 July 2022 Last day to withdraw without academic penalty for Block D Monday 1 August 2022 Census Day Extended Period 2 Friday 5 August 2022 Year Long Honours 3 (2021) Ends

Trimester 2 Lectures End Lectures End for Flexible Period E (2021) Lectures End for Block D

Monday 8 August 2022 Trimester 2 - Intensive & Assessment Period 1 Starts Flexible Period E (2021) - Intensive & Assessment Period Starts Block D - Intensive & Assessment Period Starts

Monday 15 August 2022 Census Day Year Long Period 2 Last day to withdraw without academic penalty for Flexible Period B

Wednesday 17 August 2022 Latest Day for results release for Year Long Honours 3 (2021) Thursday 18 August 2022 Orientation (International) for Block E and Flexible Period E Friday 19 August 2022 Trimester 2 - Intensive & Assessment Period 1 Ends

Flexible Period E (2021) - Intensive & Assessment Period Ends Flexible Period E (2021) Ends Block D - Intensive & Assessment Period Ends Block D Ends Orientation (On-Campus) for Block E and Flexible Period E

Monday 22 August 2022 Lectures Recommence for Trimester 2 Census Day Year Long Honours 2 Lectures Start for Block E Lectures Start for Flexible Period E

Wednesday 24 August 2022 Last Day to add Block E units to an existing enrolment Friday 26 August 2022 Graduation Day – Faculty of Humanities, Arts, Social Sciences and Education Awards and Faculty

of Medicine and Health Awards Saturday 27 August 2022 Graduation Day – Faculty of Science, Agriculture, Business and Law Awards Monday 29 August 2022 Last Day to add Flexible Period E units to an existing enrolment

Last day to withdraw without academic penalty for Trimester 2 Last day to withdraw without academic penalty for Year Long Period 1

Wednesday 31 August 2022 Latest Day for results release for Flexible Period E (2021)




Day Date Event Latest Day for results release for Block D

Monday 5 September 2022 Census Day Block E Tuesday 6 September 2022 Census Day Flexible Period D Monday 19 September 2022 Last day to withdraw without academic penalty for Block E Friday 23 September 2022 Lectures End for Trimester 2

Lectures End for Year Long Period 1 Monday 26 September 2022 Trimester 2 - Intensive & Assessment Period 2 Starts

Year Long Period 1 - Intensive & Assessment Period Starts Friday 30 September 2022 Lectures End for Flexible Period F (2021)

Lectures End for Block E Monday 3 October 2022 LABOUR DAY Tuesday 4 October 2022 Flexible Period F (2021) - Intensive & Assessment Period Starts

Block E - Intensive & Assessment Period Starts Flexible Period F - Intensive & Assessment Period Starts Last day to withdraw without academic penalty for Year Long Honours 1

Tuesday 11 October 2022 Last day to withdraw without academic penalty for Flexible Period C

Friday 14 October 2022 Trimester 2 - Intensive & Assessment Period 2 Ends Trimester 2 Ends Year Long Period 1 - Intensive & Assessment Period Ends Year Long Period 1 Ends Flexible Period F (2021)- Intensive & Assessment Period Ends Flexible Period F (2021) Ends Block E - Intensive & Assessment Period Ends Block E Ends

Friday 21 October 2022 Orientation (International and On-Campus) for Trimester 3, Year Long Period 3, Year Long Honours 3, Block F and Flexible Period F

Monday 24 October 2022 Lectures Start for Trimester 3 Lectures Start for Year Long Period 3 Year Long Honours 3 Starts Lectures Start for Block F Lectures Start for Flexible Period F Last day to withdraw without academic penalty for Extended Period 2

Wednesday 26 October 2022 Last Day to add Block F units to an existing enrolment Latest Day for results release for Trimester 2 Latest Day for results release for Year Long Period 1




Day Date Event Latest Day for results release for Flexible Period F (2021) Latest Day for results release for Block E

Monday 31 October 2022 Last Day to add Trimester 3 units to an existing enrolment Last Day to add Year Long Period 3 units to an existing enrolment Last Day to add Flexible Period F units to an existing enrolment Last Day to add Year Long Honours 3 units to an existing enrolment

Thursday 3 November 2022 Census Day Flexible Period E Monday 7 November 2022 Census Day Block F Monday 21 November 2022 Census Day Trimester 3

Last day to withdraw without academic penalty for Block F Friday 25 November 2022 Year Long Honours 1 Ends Friday 2 December 2022 Lectures End for Trimester 3

Lectures End for Block F Lectures End for Extended Period 2 Lectures End for Flexible Period A

Monday 5 December 2022 Trimester 3 - Intensive & Assessment Period 1 Starts Block F - Intensive & Assessment Period Starts Extended Period 2 - Intensive & Assessment Period Starts Flexible Period A - Intensive & Assessment Period Starts

Wednesday 7 December 2022 Latest Day for results release for Year Long Honours 1 Thursday 8 December 2022

Graduation Day – Faculty of Science, Agriculture, Business and Law Awards Friday 9 December 2022 Graduation Day – Faculty of Humanities, Arts, Social Sciences and Education Awards Saturday 10 December 2022 Graduation Day – Faculty of Medicine and Health Awards Monday 12 December 2022 Census Day Year Long Period 3

Last day to withdraw without academic penalty for Trimester 3 Last day to withdraw without academic penalty for Year Long Period 2 Last day to withdraw without academic penalty for Flexible Period D

Friday 16 December 2022 Trimester 3 - Intensive & Assessment Period 1 Ends Block F - Intensive & Assessment Period Ends Block F Ends Extended Period 2 - Intensive & Assessment Period Ends Extended Period 2 Ends Flexible Period A - Intensive & Assessment Period Ends Flexible Period A Ends

Monday 19 December 2022 Census Day Year Long Honours 3




Day Date Event Sunday 25 December 2022 CHRISTMAS DAY Monday 26 December 2022 BOXING DAY

CHRISTMAS DAY HOLIDAY Tuesday 27 December 2022 BOXING DAY HOLIDAY Saturday 31 December 2022 SSAF Date Research Period 2 Sunday 1 January 2023 NEW YEAR'S DAY Monday 2 January 2023 NEW YEAR'S DAY HOLIDAY Tuesday 3 January 2023 Lectures Recommence for Trimester 3 (2022)

Census Day Flexible Period F (2022) Lectures Start for Block A Lectures Start for Extended Period 1 Lectures Start for Flexible Period A Orientation Day (International and On-Campus) for Block A, Flexible Period A and Extended Period 1

Wednesday 4 January 2023 Latest Day for results release for Block F (2022) Latest Day for results release for Extended Period 2 (2022) Latest Day for results release for Flexible Period A (2022)

Thursday 26 January 2023 AUSTRALIA DAY Monday 30 January 2023 Last day to withdraw without academic penalty for Year Long Honours 2 (2022) Friday 3 February 2023 Lectures End for Trimester 3 (2022)

Lectures End for Year Long Period 2 (2022) Monday 6 February 2023 Trimester 3 (2022)- Intensive & Assessment Period 2 Starts

Year Long Period 2 (2022)- Intensive & Assessment Period Starts Last day to withdraw without academic penalty for Flexible Period E (2022)

Friday 10 February 2023 Lectures End for Flexible Period B (2022) Lectures End Block A

Monday 13 February 2023 Flexible Period B (2022)- Intensive & Assessment Period Starts Block A - Intensive & Assessment Period Starts

Monday 20 February 2023 Orientation Starts (International & On-Campus) for Trimester 1, Year Long Period 1, Year Long Honours 1, Block B, Flexible Period B

Friday 24 February 2023 Trimester 3 (2022) - Intensive & Assessment Period 2 Ends Trimester 3 (2022) Ends Year Long Period 2 (2022) - Intensive & Assessment Period Ends Year Long Period 2 (2022) Ends Block A - Intensive & Assessment Period Ends Block A Ends Flexible Period B (2022) - Intensive & Assessment Period Ends




Day Date Event Flexible Period B (2022) Ends Orientation Ends (International and On-Campus) for Trimester 1, Year Long Period 1, Year Long Honours 1, Block B, Flexible Period B

Monday 27 February 2023 Lectures Start Trimester 1 Lectures Start Year Long Period 1 Year Long Honours 1 Starts Lectures Start for Block B Lectures Start for Flexible Period B

Wednesday 8 March 2023 Latest Day for results release for Block A, Trimester 3 (2022), Flexible Period B (2022), Year Long Period 2 (2022)

Thursday 6 April 2023 Year Long Honours 2 (2022) Ends Lectures End for Flexible Period C (2022) Lectures End Block B

Friday 7 April 2023 GOOD FRIDAY Saturday 8 April 2023 EASTER SATURDAY Sunday 9 April 2023 EASTER SUNDAY Monday 10 April 2023 EASTER MONDAY Tuesday 11 April 2023 Flexible Period C (2022) - Intensive & Assessment Period Starts

Last day to withdraw without academic penalty for Flexible Period F (2022) Block B - Intensive & Assessment Period Starts Trimester 1 - Intensive & Assessment Period 1 Starts

Thursday 20 April 2023 Latest Day for results release for Year Long Honours 2 (2022) Friday 21 April 2023 Flexible Period C (2022) - Intensive & Assessment Period Ends

Flexible Period C (2022) Ends Block B - Intensive & Assessment Period Ends Block B Ends Trimester 1 - Intensive & Assessment Period 1 Ends

Monday 24 April 2023 Lectures recommence for Trimester 1 Lectures Start Block C

Tuesday 25 April 2023 ANZAC DAY Monday 1 May 2023 Last day to withdraw without academic penalty for Year Long Period 3 (2022) Thursday 4 May 2023 Latest Day for results release for Flexible Period C (2022), Block B Friday 26 May 2023 Lectures End for Year Long Period 3 (2022) Monday 29 May 2023 Year Long Period 3 (2022) - Intensive & Assessment Period Starts

Last day to withdraw without academic penalty for Year Long Honours 3 (2022) Trimester 1 - Intensive & Assessment Period 2 Starts




Day Date Event Friday 2 June 2023 Lectures End for Flexible Period D (2022)

Lectures End for Block C Monday 5 June 2023 Flexible Period D (2022) - Intensive & Assessment Period Starts

Block C - Intensive & Assessment Period Starts Monday 12 June 2023 QUEEN'S BIRTHDAY Friday 16 June 2023 Year Long Period 3 (2022) - Intensive & Assessment Period Ends

Year Long Period 3 (2022) Ends Flexible Period D (2022) - Intensive & Assessment Period Ends Flexible Period D (2022) Ends Trimester 1 - Intensive & Assessment Period Ends Trimester 1 Ends Block C - Intensive & Assessment Period Ends Block C Ends

Wednesday 28 June 2023 Latest Day for results release for Year Long Period 3 (2022), Flexible Period D (2022), Trimester 1, Block C

Friday 4 August 2023 Year Long Honours 3 Ends Lectures End for Flexible Period E

Monday 7 August 2023 Flexible Period E (2022) - Intensive & Assessment Period Starts Wednesday 16 August 2023 Latest Day for results release for Year Long Honours 3 (2022) Friday 18 August 2023 Flexible Period E (2022) - Intensive & Assessment Period Ends

Flexible Period E (2022) Ends Wednesday 30 August 2023 Latest Day for results release for Flexible Period E (2022) Friday 29 September 2023 Lectures End for Flexible Period F (2022) Monday 2 October 2023 LABOUR DAY Friday 13 October 2023 Flexible Period F (2022)- Intensive & Assessment Period Ends

Flexible Period F (2022) Ends Wednesday 25 October 2023 Latest Day for results release for Flexible Period F (2022) Monday 25 December 2023 CHRISTMAS DAY Tuesday 26 December 2023 BOXING DAY




Start Date: Start Date: Start Date:

End Date: End Date: End Date:














Last Day to Enrol: Last Day to Enrol: Last Day to Enrol:

Census Date: Census Date: Census Date:

Last Day to WWAP: Last Day to WWAP: Last Day to WWAP:











Last Day to WWAP: Last Day to WWAP:

Wednesday, 25 October 2023 Wednesday, 6 March 2024

Draft 2023 Key Trimester Dates

2022 Trimester Dates

Final Date Results Release Final Date Results Release

Monday, 25 September 2023 Monday, 5 February 2024

Friday, 16 June 2023 Friday, 13 October 2023 Friday, 23 February 2024

Friday, 18 August 2023 Friday, 15 December 2023

End-Trimester Assessment/Intensive Period End-Trimester Assessment/Intensive Period End-Trimester Assessment/Intensive Period

Mid-Trimester Assessment/Intensive Period Mid-Trimester Assessment/Intensive Period

Tuesday, 11 April 2023 Monday, 7 August 2023 Monday, 4 December 2023

Monday, 26 June 2023 Monday, 23 October 2023

Friday, 26 May 2023 Friday, 22 September 2023 Friday, 2 February 2024

Teaching & Assessment Dates Teaching & Assessment Dates

Teaching Period Teaching Period Teaching Period

Teaching & Assessment Dates

Monday, 27 February 2023

Friday, 21 April 2023

Monday, 29 May 2023

Final Date Results Release

Wednesday, 28 June 2023

Monday, 27 June 2022 Monday, 24 October 2022

Friday, 27 May 2022 Friday, 23 September 2022

Monday, 7 March 2022 Monday, 4 July 2022 Monday, 31 October 2022

Monday, 21 March 2022 Monday, 18 July 2022 Monday, 21 November 2022

Friday, 21 October 2022

Other Administrative Dates Other Administrative Dates

Other Key Dates Other Key Dates Other Key Dates

Other Administrative Dates

Friday, 3 February 2023

Mid-Trimester Assessment/Intensive Period

Monday, 26 June 2023

Trimester 2

Trimester Dates Trimester Dates

Teaching Period

Monday, 28 February 2022 Monday, 27 June 2022



Monday, 23 October 2023

Friday, 16 June 2023 Friday, 13 October 2023 Friday, 23 February 2024

Trimester 2 Trimester 3

Trimester Dates Trimester Dates Trimester Dates

Trimester 1


International Orientation



End-Trimester Assessment/Intensive Period


Wednesday, 29 June 2022 Wednesday, 26 October 2022


Monday, 11 April 2022 Monday, 8 August 2022 Monday, 5 December 2022

Friday, 16 December 2022


Teaching Resumption Date




Wednesday, 8 March 2023

Lectures End Date (first break) Lectures End Date (first break) Lectures End Date (first break)

Friday, 8 April 2022 Friday, 5 August 2022 Friday, 2 December 2022

Trimester 3

Trimester Dates

Monday, 24 October 2022


Teaching & Assessment Dates

Teaching Period Teaching Period


Trimester 1

Friday, 21 October 2022Monday, 21 February 2022 Friday, 24 June 2022

Monday, 2 May 2022 Monday, 29 August 2022


Friday, 22 April 2022 Friday, 19 August 2022

International Orientation International Orientation

Friday, 17 June 2022 Friday, 14 October 2022

Teaching Resumption Date Teaching Resumption Date


Monday, 30 May 2022 Monday, 26 September 2022

Friday, 17 June 2022 Friday, 14 October 2022



Monday, 1 May 2023 Monday, 28 August 2023

Monday, 12 December 2022

Teaching Resumption Date Teaching Resumption Date Teaching Resumption Date

Tuesday, 26 April 2022 Monday, 22 August 2022 Tuesday, 3 January 2023

Monday, 24 April 2023 Monday, 21 August 2023 Monday, 1 January 2024

Friday, 25 February 2022 Friday, 24 June 2022

Monday, 21 February 2022 Wednesday, 22 June 2022

Friday, 25 February 2022 Friday, 24 June 2022

On Campus Orientation On Campus Orientation On Campus Orientation




Start Date: Start Date: Start Date: Start Date: Start Date: Start Date:

End Date: End Date: End Date: End Date: End Date: End Date:










Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol:

Census Date: Census Date: Census Date: Census Date: Census Date: Census Date:

Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP:









Monday, 27 February 2023 Monday, 24 April 2023 Monday, 19 June 2023 Monday, 21 August 2023 Monday, 16 October 2023 Monday, 18 December 2023

Wednesday, 8 March 2023 Thursday, 4 May 2023 Wednesday, 28 June 2023 Wednesday, 30 August 2023 Wednesday, 25 October 2023 Wednesday, 27 December 2023

Friday, 24 February 2023 Friday, 21 April 2023 Friday, 16 June 2023 Friday, 18 August 2023 Friday, 13 October 2023 Friday, 15 December 2023

Results Release Period Results Release Period Results Release Period Results Release Period Results Release Period Results Release Period

Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period

Monday, 13 February 2023 Tuesday, 11 April 2023 Monday, 5 June 2023 Monday, 7 August 2023 Monday, 2 October 2023 Monday, 4 December 2023

Tuesday, 3 January 2023 Monday, 27 February 2023 Monday, 24 April 2023 Monday, 26 June 2023 Monday, 21 August 2023 Monday, 23 October 2023

Friday, 10 February 2023 Thursday, 6 April 2023 Friday, 2 June 2023 Friday, 4 August 2023 Friday, 29 September 2023 Friday, 1 December 2023

Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates

Teaching Period Teaching Period Teaching Period Teaching Period Teaching Period Teaching Period

Tuesday, 3 January 2023 Monday, 27 February 2023 Monday, 24 April 2023 Monday, 26 June 2023 Monday, 21 August 2023 Monday, 23 October 2023

Friday, 24 February 2023 Friday, 21 April 2023 Friday, 16 June 2023 Friday, 18 August 2023 Friday, 13 October 2023 Friday, 15 December 2023

2023 Proposed Block Dates

Block A Block B Block C Block D Block E Block F

Block Dates Block Dates Block Dates Block Dates Block Dates Block Dates

Block A Block B Block C

Block Dates Block Dates Block Dates

2022 Block Dates

Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates


Tuesday, 4 January 2022 Monday, 28 February 2022 Tuesday, 26 April 2022

Friday, 25 February 2022 Friday, 22 April 2022 Friday, 17 June 2022

Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period


Monday, 14 February 2022 Friday, 8 April 2022 Monday, 6 June 2022

Final Date Results Release Final Date Results Release Final Date Results Release

Tuesday, 15 February 2022 Monday, 11 April 2022 Tuesday, 7 June 2022

Friday, 25 February 2022 Friday, 22 April 2022 Monday, 20 June 2022

International Orientation International Orientation International Orientation

Tuesday, 4 January 2022 Monday, 21 February 2022 Friday, 22 April 2022

Wednesday, 9 March 2022 Wednesday, 4 May 2022 Wednesday, 29 June 2022

Other Administrative Dates Other Administrative Dates Other Administrative Dates


Tuesday, 4 January 2022 Friday, 25 February 2022 Tuesday, 26 April 2022

Tuesday, 4 January 2022 Friday, 25 February 2022 Friday, 22 April 2022


Monday, 17 January 2022 Monday, 14 March 2022 Monday, 9 May 2022

Tuesday, 1 February 2022 Monday, 28 March 2022 Tuesday, 24 May 2022


Thursday, 6 January 2022 Wednesday, 2 March 2022 Thursday, 28 April 2022

Monday, 27 June 2022 Monday, 22 August 2022 Monday, 24 October 2022

Friday, 19 August 2022 Friday, 14 October 2022 Friday, 16 December 2022

Block D Block E Block F

Block Dates Block Dates Block Dates

Monday, 27 June 2022 Monday, 22 August 2022 Monday, 24 October 2022

Friday, 5 August 2022 Friday, 30 September 2022 Friday, 2 December 2022



Monday, 8 August 2022 Tuesday, 4 October 2022 Monday, 5 December 2022

Friday, 19 August 2022 Friday, 14 October 2022 Friday, 16 December 2022

Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period

Wednesday, 31 August 2022 Wednesday, 26 October 2022 Wednesday, 4 January 2023





Friday, 24 June 2022

On Campus Orientation


Other Key Dates

Monday, 11 July 2022

Monday, 25 July 2022










Thursday, 18 August 2022

Thursday, 18 August 2022




Other Key Dates

Wednesday, 26 October 2022

Monday, 7 November 2022

Monday, 21 November 2022

Friday, 19 August 2022

Other Key Dates

Wednesday, 24 August 2022

Monday, 5 September 2022

Monday, 19 September 2022

Friday, 19 August 2022




Start Date: Start Date:

End Date: End Date:


End Date: End Date:


End Date: End Date:

End Date: End Date:


End Date: End Date:


End Date: End Date:

Last Day to Enrol: Last Day to Enrol:

Census Date: Census Date:

Last Day to WWAP: Last Day to WWAP:

2022 Extended Period Dates

Extended Period 1 Extended Period 2

Friday, 17 June 2022 Friday, 16 December 2022

Tuesday, 4 January 2022 Monday, 27 June 2022

Extended Period Dates Extended Period Dates

Tuesday, 4 January 2022 Monday, 27 June 2022

Teaching Period Teaching Period


Tuesday, 7 June 2022 Monday, 5 December 2022

Block Assessment & Intensive Period Block Assessment & Intensive Period

Monday, 6 June 2022 Friday, 2 December 2022

Final Date Results Release Final Date Results Release

Monday, 20 June 2022 Friday, 16 December 2022

International Orientation International Orientation


Wednesday, 29 June 2022 Wednesday, 4 January 2023

On Campus Orientation On Campus Orientation

Tuesday, 4 January 2022 Friday, 24 June 2022

Tuesday, 4 January 2022 Wednesday, 22 June 2022

Other Key Dates Other Key Dates



Tuesday, 3 May 2022 Monday, 24 October 2022

Monday, 7 February 2022 Monday, 1 August 2022

Tuesday, 11 January 2022 Monday, 4 July 2022

#AB20152 Attachment 1#20100 Attachment 2: 2022 Principal Dates FOR APPROVAL














Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol: Last Day to Enrol:

Census Date: Census Date: Census Date: Census Date: Census Date: Census Date:

Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP: Last Day to WWAP:

2022 Flexible Period Dates

Flexible Period A Flexible Period B Flexible Period C Flexible Period D Flexible Period E Flexible Period F

Tuesday, 4 January 2022 Monday, 28 February 2022 Tuesday, 26 April 2022 Monday, 27 June 2022 Monday, 22 August 2022 Monday, 24 October 2022

Flexible Period Dates Flexible Period Dates Flexible Period Dates Flexible Period Dates Flexible Period Dates Flexible Period Dates

Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates Teaching & Assessment Dates

Friday, 16 December 2022 Friday, 24 February 2023 Friday, 21 April 2023 Friday, 16 June 2023 Friday, 18 August 2023 Friday, 13 October 2023

Tuesday, 4 January 2022 Tuesday, 3 January 2023 Monday, 27 February 2023 Monday, 24 April 2023 Monday, 26 June 2023 Monday, 21 August 2023

Teaching Period Teaching Period Teaching Period Teaching Period Teaching Period Teaching Period

Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period Block Assessment & Intensive Period

Friday, 2 December 2022 Friday, 10 February 2023 Thursday, 6 April 2023 Friday, 2 June 2023 Friday, 4 August 2023 Friday, 29 September 2023

Friday, 16 December 2022 Friday, 24 February 2023 Friday, 21 April 2023 Friday, 16 June 2023 Friday, 18 August 2023 Friday, 13 October 2023

Monday, 5 December 2022 Monday, 13 February 2023 Tuesday, 11 April 2023 Monday, 5 June 2023 Monday, 7 August 2023 Tuesday, 4 October 2022

Final Date Results Release Final Date Results Release Final Date Results Release Final Date Results Release Final Date Results Release Final Date Results Release

Other Administrative Dates Other Administrative Dates Other Administrative Dates Other Administrative Dates Other Administrative Dates Other Administrative Dates

Wednesday, 4 January 2023 Wednesday, 8 March 2023 Friday, 5 May 2023 Wednesday, 28 June 2023 Wednesday, 30 August 2023 Wednesday, 25 October 2023

Tuesday, 4 January 2022 Monday, 21 February 2022 Friday, 22 April 2022 Wednesday, 22 June 2022 Thursday, 18 August 2022 Friday, 21 October 2022

International Orientation International Orientation International Orientation International Orientation International Orientation International Orientation

On Campus Orientation On Campus Orientation On Campus Orientation On Campus Orientation On Campus Orientation On Campus Orientation

Tuesday, 4 January 2022 Friday, 25 February 2022 Friday, 22 April 2022 Friday, 24 June 2022 Thursday, 18 August 2022 Friday, 21 October 2022

Tuesday, 4 January 2022 Friday, 25 February 2022 Tuesday, 26 April 2022 Friday, 24 June 2022 Friday, 19 August 2022 Friday, 21 October 2022

Tuesday, 4 January 2022 Monday, 21 February 2022 Tuesday, 26 April 2022 Friday, 24 June 2022 Friday, 19 August 2022 Friday, 21 October 2022

Tuesday, 11 January 2022 Monday, 7 March 2022 Tuesday, 3 May 2022 Monday, 4 July 2022 Monday, 29 August 2022 Monday, 31 October 2022

Other Key Dates Other Key Dates Other Key Dates Other Key Dates Other Key Dates Other Key Dates

Tuesday, 21 June 2022 Monday, 15 August 2022 Tuesday, 11 October 2022 Monday, 12 December 2022 Monday, 6 February 2023 Tuesday, 11 April 2023

Tuesday, 15 March 2022 Thursday, 12 May 2022 Thursday, 7 July 2022 Tuesday, 6 September 2022 Thursday, 3 November 2022 Tuesday, 3 January 2023


















2022 Year Long Period Dates

Year Long Period 1 Year Long Period 2 Year Long Period 3

Year Long Period Dates Year Long Period Dates Year Long Period Dates

Monday, 28 February 2022 Monday, 27 June 2022 Monday, 24 October 2022

Friday, 14 October 2022 Friday, 24 February 2023 Friday, 16 June 2023



Assessment/Intensive Period Assessment/Intensive Period Assessment/Intensive Period


Friday, 23 September 2022 Friday, 3 February 2023 Friday, 26 May 2023

Monday, 26 September 2022 Monday, 6 February 2023 Monday, 29 May 2023

Friday, 14 October 2022 Friday, 24 February 2023 Friday, 16 June 2023


Wednesday, 26 October 2022 Wednesday, 8 March 2023 Wednesday, 28 June 2023



Monday, 21 February 2022 Wednesday, 22 June 2022 Friday, 21 October 2022

Friday, 25 February 2022 Friday, 24 June 2022 Friday, 21 October 2022


Monday, 21 February 2022 Friday, 24 June 2022 Friday, 21 October 2022





Monday, 29 August 2022 Monday, 12 December 2022 Monday, 1 May 2023














2022 Year Long Honours Period Dates

Year Long Hons Period 1 Year Long Hons Period 2 Year Long Hons Period 3

Year Long Hons Period Dates Year Long Hons Period Dates Year Long Hons Period Dates


Friday, 25 November 2022 Thursday, 6 April 2023 Friday, 4 August 2023



Wednesday, 7 December 2022 Thursday, 20 April 2023 Wednesday, 16 August 2023



Monday, 21 February 2022 Wednesday, 22 June 2022 Friday, 21 October 2022



Monday, 21 February 2022 Friday, 24 June 2022 Friday, 21 October 2022





Tuesday, 4 October 2022 Monday, 30 January 2023 Monday, 29 May 2023




Feedback from Consultation Process

Page 1 of 3

Response 1

This is essentially the same suggestion I made in 2018, in respect to the proposed 2020 calendar. So in that respect I feel somewhat repetitive. In 2018 I received no feedback at all on this suggestion, which I feel would go some way towards improving our attrition and progression rates, yet these continue to deteriorate. I’m hoping that someone at least considers this idea in 2020.

I understand that UNE has its highest attrition in T3, over the Christmas/New Year period. I would like to suggest that all three Trimesters fall within the one calendar year (similar to other universities, such as UNSW). Only the 6th eight week Block (if one is desired) would fall across the Christmas/New Year period. Trimester features include:

• All trimesters would have an 11 week standard teaching period (note that this could be increasedto 12 weeks for T1 and T2, or reduced to 10 weeks for T3).

• Followed by 3 weeks for additional teaching and/or assessment for T1 and T2; T3 only has a 2 weekpost-teaching period.

• T1 and T2 would include a mid-trimester break of 2 weeks for intensive schools; T3 would not havea mid-trimester break.

T3 plays a slightly different role to the more traditional T1 and T2. It varies from T1 and T2 with (i) no mid-trimester break, and (ii) one less week at the end. This is reflective of the fact that T3 is used more often for online-only teaching, including repeat offerings of core units. In which case mid-trimester breaks are not required for intensive schools and final assessments would generally be online. For this reasons it might also be viable to give T3 only 10 dedicated teaching weeks, and finish it one week earlier than what is prescribed below.

Suggested actual dates are provided below. Note that some fine-tuning might still be required, but the over-riding principle of three trimesters within the one calendar year still applies. That is, if we are to break up a teaching period over Christmas/New Year, it is better that we do that to an 8 week block rather than a longer trimester. Currently it is the Block teaching which tends to dominate our current calendar, with the sacrifice of T3. Yet, arguably trimesters are more reflective of university teaching/learning while the blocks are more reflective of vocational teaching/learning; as this is a university the trimesters should be more important than the blocks. The extended and flexible periods are fine.

Also note the use of a Christmas through January fallow period for those students studying in trimester mode.

Trimesters Trimester 1

Week 1 – starts January 31 (Monday) Week 6 – finishes March 11 (Friday) Weeks 7 to 8 (mid-trimester) – March 13 to 26 (Sunday to Saturday) Week 9 – resumes March 28 (Monday) Week 13 – finishes April 29 (Friday) Weeks 14 to 16 (flexible & assessments) – May 2 to 20

May 22 to 28 is fallow

Trimester 2 Week 1 – starts May 30 (Monday) Week 6 – finishes July 8 (Friday) Weeks 7 to 8 (mid-trimester) –July 10 to 23 (Sunday to Saturday) Week 9 – resumes July 25 (Monday)




Feedback from Consultation Process cont.

Page 2 of 3

Week 13 – finishes August 26 (Friday) Weeks 14 to 16 (flexible & assessments) – August 29 to September 16

September 18 to 24 is fallow

Trimester 3 Week 1 – starts September 26 (Monday) Week 11 – finishes December 9 (Friday)

No mid-trimester break Weeks 12 to 13 (assessments) – December 12 to 231

December 25 to January 30 is fallow

Eight week teaching Blocks Block 1 - January 31 to March 25 Block 2 – March 28 to May 20 May 22 to 29 is fallow

Block 3 – May 30 to July 22 Block 4 – July 25 to September 16 September 18 to 24 is fallow

Block 5 – September 26 to November 18 Block 6 a – November 21 to December 23 (5 weeks)

b – January 2 to 20 (3 weeks) January 21 to 29 is fallow

In summary, reflecting the fact that we are a university, I feel that learning within disciples requires scaffolding and incremental understanding, best provided by trimester-length teaching periods. These should be primary. It is optimal if all three trimesters fall within the one calendar year. I can see how this could be achieved, providing we view T3 as a special case with a focus on online teaching through a slightly shorter teaching period and no intensive schools. For administrative, research and workplace cultural reasons there then be a 5 to 6 week fallow period from Christmas to the end of January.

Response 2

With regard to the Trimester 1 intensive school period, the proposed dates are as follows: Monday 11th April Tuesday 12th April Wednesday 13th April Thursday 14th April Friday 15th April – Good Friday Saturday 16th April – Easter Saturday Sunday 17th April – Easter Sunday Monday 18th April – Easter Monday Tuesday 19th April Wednesday 20th April Thursday 21st April Friday 22nd April

1 Could finish on December 16 if online only T3 units could be completed in 10 weeks, rather than 11 weeks.




Feedback from Consultation Process cont.

Page 3 of 3

As you can see, 4 of these intensive days fall on public holidays (that occur in the middle of the intensive school period). This means that, in order to accommodate the T1 intensive schools within the proposed schedule, intensive schools will need to either:

a. occur over these public holidays (so that students who are enrolled in units for which concurrentintensives have been scheduled - to avoid them incurring 2x lots of travel to the venue); or

b. students will need to travel to the first intensive, go home and then come back for their nextintensive/s* (post-Easter). *Provided all these intensives can be scheduled within the remainingallocation of days.

Students and/or staff wanting to observe their religious beliefs during the intensive school period are also a possibility. Thought that I would bring this to your attention as it is likely to be an issue for other Schools.

Response 3

For the T1 Orientation Dates can we please just have it all start on Monday 21 February (rather than having ‘International Orientation’ Friday 18 Feb)

For T2 I actually quite like the idea of having a bit of extra time before lectures start to sort out any issues, so would like to propose the following:

Wednesday 22 June & Thursday 23 June – International Orientation Friday 24 June – University Orientation

Response 4

On Campus Orientation for tri 2 usually takes place on the Friday prior to teaching, as does International Orientation. We would like to move the on-campus orientation back to the Friday prior in 2022.

Response 5

• Orientation week in Feb 2022 is scheduled during the Trimester 3 exam period. Both activities assumethe use of Lazenby hall which is mutually exclusive.

Request the following changes

• That all dates named ‘Earliest Day for results release for ….’ be deleted (Results Release Period Start Dates)

This is confusing to students, and in future we intend to create processes where results can be released prior to this date as required.

Retain all ‘Latest Day for results release for …..’ dates

• That all ‘End-Trimester Assessment/Intensive Period’ and ‘Block Assessment & Intensive Period’ and‘Block Assessment & Intensive Period’ for Extended Periods be renamed to

‘……Assessment & Intensive Period (Exams)’

Currently there are no dates on the Principal Dates which specify when exams will be held. This causes confusion for staff and students. We request that relevant periods be labelled with the word (Exams).




Summary of Incorporated Changes from Consultation Period

When feedback was received it was duly considered. Of the feedback received the following changes were made to the Principal Dates 2022 before being provided to Academic Board for endorsement:

• International Orientation for T1, Year Long Period 1, Block B and Flexible Period B tocommence at the same time as On campus being Monday 21 February 2022.

• International Orientation for T2, Year Long Period 2, Block D, Extended Period 2 and FlexiblePeriod D to commence Wednesday 22 June 2022.

• On Campus Orientation for T2, Year Long Period 2, Block D, Extended Period 2 and FlexiblePeriod D to be Friday 24 June 2022.

• All dates named “Earliest day for results release for…….” Which relate to the result releaseperiod start dates be deleted to enable flexibility of result release

The rationale for not including the remaining feedback is as follows:

• Further consideration regarding the nomenclature for periods which include assessment &intensive periods regarding the insertion of the word (exams) for each such instance iswarranted. The wording as currently stands is ‘End-Trimester Assessment/Intensive Period’and ‘Block Assessment & Intensive Period’ and ‘Block Assessment & Intensive Period’ forExtended Periods. It has been proposed to rename these to ‘……Assessment & IntensivePeriod (Exams)’. This potentially has unintended consequences where students may considerthat this period will always include an exam. The word assessment may include, but is notlimited to, exams and therefore may be the more appropriate and comprehensivenomenclature of activities held during these periods. It has been proposed that a glossary ofterms may provide greater clarity of these periods to students while viewing the academiccalendar.

• Orientation and Trimester 3 exam period coincide with both activities requiring of Lazenbyhall. This is a space planning issue and both activities are both important to UNE. This issuemay be alleviated by 2022 with the increase in online exams or other assessment methodsbeing able to be implemented by this time. Alternative venues may also need to sought orappropriately timetabled.

• Regarding intensive periods and Easter falling within the period: The academic calendar is builton specific constructs and when one section is moved (i.e. moving intensive periods tofacilitate a trimester) has impacts on blocks for example. While yes Easter will fall within theintensive period, now that the University is moving to facilitate more online intensive schools,this impact may be alleviated in any case.

• The final point relates to the construction of the academic calendar rather than the principaldates as such. It was noted at the Teaching and Learning Committee on 6 April 2020 thecontinued interest in the academic calendar and its formation with a proposal raised for asubcommittee to review the current calendar and its application at UNE.




UNE Policy‐Based Response to Government Directions Associated with the COVID‐19 Pandemic

1.0 All on‐campus students to transition to mixed‐mode delivery

None No current policy‐based provision is available to underpin the blanket transition of students to another mode of unit delivery.

ABSC approved the recommendation to transition on campus students to mixed mode of enrolment for T1, T2 and T3 2020, on 31 March, 2020.

Response ensures continuity of study for students. All units of study to be delivered using online mode.

Treatment of transitioning students as a unique cohort will provide numerical data for reporting purposes associated with the University's response to Government directions around COVID‐19.

Note that 'mixed mode' is not a new admissions code within Callista ‐ students enrolled as 'on campus' in T1 are being retained in the system as 'on campus' and are merely being flagged on Callista as having been transitioned (including for reporting purposes).

Within the unique cohort, drill down data will allow further reporting on numbers of students who choose to withdraw from a unit of study that has transitioned to online delivery.

2.0 All units to be delivered in online mode, following Government directions re implementation of social distancing strategies to reduce in‐person contact for students and staff.

Unit Approval Procedures No policy changes required to implement this response. Current Rules and Procedures are deemed fit for purpose.

No ABSC action required. This response is for T2 and T3 2020. A Head of School may approve the delivery of units in online mode only if Government restrictions of social gatherings remain.

General Rules "Head of School (or delegate) may approve changes to the delivery mode after the commencement of the enrolment period of a unit where there are sound academic and/or administrative reasons such as (but not limited to): … unforeseen circumstances…" (Clause 41(d), Unit Approval Procedures)

ABSC noted that Clauses 43‐53 of the Procedures place restrictions around changes to mode of unit delivery where intensive schools are mandatory or non‐mandatory. Head of School retains authority to approve such changes.

This response facilitates the transition of UNE units to online delivery, even though published information available at time of student enrolment may have provided options for alternate delivery modes.

AimResponse Policy Reference Current policy provisions and/or advice re implementation during pandemic

ABSC Action

Summary document (22 Apr 2020)(Response approved by ABSC, 31 Mar 2020) Page 1 of 12

#20100 Attachment 3: UNE Policy-Based Response to COVID-19 Government Directions Council OPEN Meeting Page 183 of 196




ABSC Action

"In making a decision to change the delivery mode … the Unit and Course Coordinator should consider the impact of any decision on the following …" Clause 42 (a) ‐ (g), Unit Approval Procedures)

ABSC noted its authority to relax the provisions of the Unit Approval Procedures, under Clause 56 of the General Rules.

In the current extraordinary circumstances, consideration will be given to the impact of a decision to transition all on campus students to mixed mode (per Clause 42 of the Unit Approval Procedures). The impact of Government directions however, mean that alternatives are unviable.

"Units with mandatory intensive schools are only to be changed from ON to OFF mode if the intensive school is already scheduled during the ON mode teaching session. This is to ensure that ON mode students are not required to inclur additional costs for staying in Armidale." (Clause 44, Unit Approval Procedures)

"The Academic Board, on the delegated authority of Council, may relax a Rule by application of the Head of School through the respective Pro Vice‐Chancellor. The Academic Board's decision is final." (Clause 56, General Rules)

3.0 Amend Unit materials to facilitate online delivery

3.1 All amendments required to transition individual units to online delivery, to be documented for approval using T1‐T3 2020 Urgent Unit Amendment Form

Terms of Reference (Council Approved) Curriculum Committee

No specific policy provision. ABSC endorsed the T1‐T3 2020 Urgent Unit Amendment Form to be used to record and form the basis for the provision of advice during the transitioning of unit materials to online delivery mode.

Response ensures consistency of process and approval pathways for units transitioning to online delivery.

Individual units of study and minor course amendments are dealt with at Faculty level, according to the Terms of Reference (Council Approved) Curriculum Committee.

ABSC determined that no changes are required to current approval pathway for unit amendments.

Use of an event‐specific form for unit amendments will facilitate data collection re units directly impacted as a result of UNE's response to Government directions around COVID‐19.

New and amended course and unit forms are currently linked as associated documents to the Terms of Reference (Council Approved) Curriculum Committee.

Current approval pathway deemed fit for purpose.

3.2 Agreed approval pathway and approval authority for relatively minor unit changes

Courses and Units Review and Approval of Changes Guidelines

No policy changes required to implement this response. Current Guidelines deemed fit for purpose (see below).

No ABSC action required. Confirms approval authority for unit changes at Faculty level.

"Relatively minor unit changes (including changes to unit mode of offering) to be approved by Faculty Dean or Delegate." (Clause 1(b))

Current approval pathway outlined at Clause 1(b) deemed fit for purpose and mirrored in the T1‐T3 2020 Urgent Unit Amendment Form .






ABSC Action

3.3 Unit materials and assessment items (including examinations, particularly OLX) adjusted to accommodate online delivery generally.

Assessment Rule No policy changes required to implement this response. Current Rules and Procedures deemed fit for purpose (see below).

ABSC noted that necessary adjustments to unit materials and assessments will require extraordinary amendments to information contained in CAUC.

Confirms the authority of Academic Board to relax the application of Clause 8(d) of the Assessment Rule.

Online Learning Resources Procedures

"… without compromising academic standards of the assessment, reasonable adjustments are made for any disadvantages to a student that result from the student's disability, special needs or other unavoidable or unforeseen circumstances." (Clause 8 (c), Assessment Rule)

ABSC acknowledged that unit material was originally prepared in accordance with the timeframe at Clause 8(d) of the Assessment Rule, but amendments are now required to accommodate extraordinary circumstances.

Confirms the Vice‐Chancellor's role in the approval of exceptions, in accordance with Clause 27 of the Assessment Rule.

General Rules "… Information on the timing, weighting, method and criteria by which assessed work will be judged, is made available at least one week prior to the start of teaching and is identical to this information in the CAUC." (Clause 8(d), Assessment Rule)

ABSC approved relaxation of Clause 8(d) of the Assessment Rule under the circumstances, noting it has authority to do so in accordance with Clause 56 of the General Rules.

Identifies the role of Unit Coordinators in the process of adjustment to relatively minor unit changes due to unforeseen circumstances.

"Unit Coordinators are responsible for ensuring assessment design, implementation and review are undertaken in compliance with this Rule and related procedures." (Clause 11, Assessment Rule)

ABSC to note that amendments to unit materials will be reflected in both the CAUC and at individual unit Moodle sites, in accordance with Clause 4 of the University's Online Learning Resources Procedures.

Provides authority to make changes to unit materialis and assessment items due to unavoidable or unforeseen circumstances.

"Notwithstanding the other provisions of this University Rule, the Vice‐Chancellor and Chief Executive Officer may approve an exception to this Rule, where the Vice‐Chancellor and Chief Executive Officer determines the application of the Rule would otherwise lead to an unfair, unreasonable or absurd outcome. Approvals by the Vice‐Chancellor and Chief Executive Officer under this clause must be documented in writing and must state the reason for the exception." (Clause 27, Assessment Rule)

"Information contained on the unit LMS site must be identical to the relevant unit information contained in the Course and Unit Catalogue on the University website." (Clause 4, Online Learning Procedures)

"The Academic Board, on the delegated authority of Council, may relax a Rule by application of the Head of School through the respective Pro Vice‐Chancellor. The Academic Board's decision is final." (Clause 56, General Rules)






ABSC Action

3.4 Assessment items amended to facilitate the transition to online delivery, must address the same Unit Learning Outcomes as the initial assessment in its original mode of delivery.

Assessment Procedures No policy changes required to implement this response. Current Procedures deemed fit for purpose (see below).

No ABSC action required. Current policy instrument facilitates response.

This response highlights the need for any assessment items amended in the transition from on‐campus to online delivery mode, to address the same Unit Learning Outcomes identified in the item's original mode of delivery.

"Equivalence of assessment between various modes of offering: When a unit is offered in differing modes or locations, there may be valid reasons for varying the assessment task, but they must address equivalent Unit Learning Outcomes." (Clause 9, Assessment Procedures)

3.5 Timing of assessment delivery may be amended to recognise disruption to students and to UNE staff as a result of COVID‐19 based actions.

Assessment Procedures No policy change required. Current Procedures deemed fit for purpose (see below)

No ABSC approval required. Current policy instrument facilitates response.

This response highlights the need for Unit and Course Coordinators to ensure students are not disadvantaged by any changes to timing of assessment due dates that have been amended as UNE transitions to online mode.

"Timing of assessments will be reasonable and sustainable for students, staff and orgnisation units." (Clause 7(a), Assessment Procedures)

"Course and Unit Coordinators should make all reasonable efforts to ensure that Students are not disasdantaged, or that there is minimal impact on assessment tasks and their marking, as a consequence of University‐related activities such as a practicum." (Clause 7(d), Assessment Procedures) [or the transition to online delivery as a result of COVID‐19 response. ]

3.6 Where possible, learning assessed in a workplace or clinical setting is to be replaced by alternate assessment options.

Assessment Procedures No policy changes required to implement this response. Current Procedures deemed fit for purpose (see below).

No ABSC approval required. Current policy instrument facilitates response.

Where possible, facilitate student progression by amending unit assessment option.

"When learning is being assessed in a workplace or clinical setting (such as teacher placements), Unit Coordinators have overall responsibility for assessment, moderation and reporting of grades …" (Clause 16(a), Assessment Procedures)






ABSC Action

"When a unit is offered in differing modes or locations, there may be valid reasons for varying the assessment task, but they must address equivalent Student Learning Outcomes." (Clause 9, Assessment Procedures)

Also see policy provision at Section 3.4 above, to emphasise the need for amended assessment options to address equivalent Unit Learning Outcomes to those provided in the unit's original mode of delivery.

3.7 Changes to assessment items communicated to students

Assessment Procedures No policy changes required to implement this response. Current Rules ans Procedures deemed fit for purpose (see below).

ABSC waived the requirement to communicate changes to assessment items at least one week prior to the start of the teaching period, in order to accommodate extraordinary circumstances resulting from Government directions relating to COVID‐19.

Provide information to students regarding changes to assessment items by 9 April 2020.

Assessment Rule "The nature and details of all aspects of Assessment in a unit, including details of formative and summative Assessment Tasks, must be clearly described in the LMS and the information provided to Students at least one week prior to the start of the teaching period." (Clause 19(b), Assessment Procedures)

Waiver is actioned under Rule 56 of the General Rules, which allows for relaxation of a Rule.

General Rules "Notwithstanding the other provisions of this University Rule, the Vice‐Chancellor and Chief Executive Officer may approve an exception to this Rule where the Vice‐Chancellor and Chief Executive Officer determines the application of the Rule would otherwise lead to an unfair, unreasonable or absurd outcome. Approvals by the Vice‐Chancellor and Chief Executive Officer under this clause must be documented in writing and must state the reason for the exception." (Clause 27, Assessment Rule)

ABSC noted that the Vice‐Chancellor has authority to approve any further exceptions under Clause 27 of the Assessment Rules.

"The Academic Board, on the delegated authority of Council, may relax a Rule by application from the Head of School through the respective Pro Vice‐Chancellor. The Academic Board's decision is final." (Clause 56, General Rules)

4.0 Intensive Schools






ABSC Action

4.1 Non‐mandatory intensive schools to be cancelled for T1‐T3 (inclusive) 2020

Intensive Schools Policy No policy changes required to implement this response. Current Policy and Rules deemed fit for purpose (see below).

ABSC approved the strategy to cancel non‐mandatory intensive schools for T1‐T3 (inclusive), 2020.

All students enrolled in a unit that includes a non‐mandatory intensive school, to undertake the 'alternative assessment activities based on similar learning outcomes for those students who do not attend." (per Clause 12(a)(i) of the Intensive Schools Policy).

General Rules "Decisions about the provision of an Intensive School for a particular Unit or Course in a particular year must be made at such a time as to meet published deadlines for the publication of any University materials including the Unit study guide, containing information about that Unit or Course for that teaching period." (Clause 8, Intensive Schools Policy)

Requirement for information about Intensive Schools to be provided in time to meet published deadlines and study guides (per Clause 8 of the Intensive Schools Policy) relaxed under Clause 56 of the General Rules and approved under the authority of Academic Board to do so (also see Clause 17 of the Intensive Schools Policy).

Heads of Schools to cancel non‐mandatory Intensive School activities previously advertised to students, following written approval of the PVCAI (per Clause 12(c)(iv) of the Intensive Schools Policy).

"Non‐mandatory intensive schools that incorporate assessable activities must provide alternative assessment activities based on similar learning outcomes for those students who do not attend." (Clause 12(a)(i), Intensive Schools Policy)

ABSC noted Clauses 12 (c) (iv) and (v) of the Intensive Schools Policy provide Head of School with discretion to cancel non‐mandatory Intensive Schools.

"The minimum number of student registrations necessary to run a non‐mandatory intensive school requiring physical attendance is ten or more students as specified in the Unit study guide, except where the Head of School otherwise approves." (Clause 12(b)(ii), Intensive Schools Policy)

"The Head of School may cancel a non‐mandatory Intensive School which has been advertised to students …" (Clause 12(c)(i)‐(vi) , Intensive Schools Policy)

"Amendment or revision of this Policy and related Procedures and Guidelines must be approved by Academic Board." (Clause 17, Intensive Schools Policy)







ABSC Action

4.2 Mandatory intensive schools to be cancelled for T1‐T3 (inclusive) 2020.

Intensive Schools Policy No policy changes required to implement this response. Current Rules and Policy deemed fit for purpose (see below).

ABSC waived requirement for a mandatory intensive school to not be cancelled (see Clauses 8, 13(c) of the Intensive Schools Policy) in accordance with the authority provided to Academic Board per Clause 56 of the General Rules.

Compliance with Government directions around social distancing and in so doing, protect students from possible infection.

General Rules "Decisions about the provision of an Intensive School for a particular Unit or Course in a particular year must be made at such a time as to meet published deadlines for the publication of any University materials including the Unit study guide, containing information about that Unit or Course for that teaching period." (Clause 8, Intensive Schools Policy)

ABSC waived liability for staff cancelling mandatory intensive schools (see Clause 19 of the Intensive Schools Policy) due to extraordinary circumstances arising from impact of Government directions relating to COVID‐19. Under the circumstances this will not be perceived as a policy breach. This action undertaken in accordance with the authority provided to Academic Board per Clause 56 of the General Rules.

Cancellation of mandatory intensive schools must not preclude the delivery of the published learning outcoes.

"Once stipulated in the Course and Unit Repository, on CRICOS or in promotional materials, a mandatory intensive school may not be cancelled." (Clause 13 (c) , Intensive Schools Policy)

ABSC approved cancellation of mandatory intensive schools in lieu of alternative assessment items being offered to students in T1, T2 and T3, 2020 (ie. mirroring requirements for non‐mandatory intensive school alternative assessment arrangements (at Clause 12 (a)(i) of the Intensive Schools Policy). Relaxation of Clauses 13(c) and 19 of the Intensive Schools Policy, in accordance with Clause 56 of the General Rules.

"A perceived breach of this policy by a staff member should be reported to the relevant Head of School and will be dealt with consistent with the relevant UNE Academic and English Language Teaching Staff Enterprise Agreement." (Clause 19, Intensive Schools Policy)







ABSC Action

5.0 Work Integrated Learning Units

5.1 Courses with practicum or work placements that are required for accreditation or to meet requirements for graduation will likely be impacted by the ability for industry to host students. Where possible, these placements will be deferred and replaced with alternative units to maintain progression. Students will be able to vary their course plan to delay their candidature related to the duration of the impact of COVID‐19 on their course. Approvals will be granted by the Course Coordinator on a case‐by‐case basis, or Office for Professional Learning ‐ as is the case in the School of Education

Work Integrated Learning Rule No policy changes required to implement this response. Current Rules and Procedures deemed fit for purpose (see below).

ABSC noted the unlikelihood of Work Integrated Learning activities being undertaken for the remainder of 2020.

Provide an option for students to defer the workplace assessment component of their Work Integrated Learning unit

Work Integrated Learning Procedures

Practical experience programs "may be completed at any time during the calendar year." (Clause 14 (e) , Work Integrated Learning Rule)

ABSC relied on Clause 56 of the General Rules to relax the requirement for a student to complete a Work Integrated Learning unit during the remainder of the calender year 2020 (per Clause 14 (e) of the Work Integrated Learning Procedures, and noted the authority of the Vice‐Chancellor to approve exceptions to the Work Integrated Learning Rule (Clause 26 of the Rule).

Assessment Procedures "The Academic Board, on the delegated authority of Council, may relax a Rule by application from the Head of School through the respective Pro Vice‐Chancellor. The Academic Board's decision is final." (Clause 56, General Rules)

Invoking their power to relax the Rule, ABSC agreed that at the discretion and with recommendation of the appropriate Unit Coordinator, Work Integtrated Learning units could be completed in accordance with the maximum period for a SET to be completed per Clause 24 (g) of the Assessment Procedures.






ABSC Action

General Rules "Notwithstanding the other provisions of this University Rule, the Vice‐Chancellor and Chief Executive Officer may approve an exception to this Rule where the Vice‐Chancellor and Chief Executive Officer determines the application of th erule would otherwise lead to an unfair unreasonable or absurd outcome. Approvals by the Vice‐Chancellor and Chief Executive Officer under this clause must be documented in writing and must state the reason for the exception." (Clause 26, Work Integrated Learning Rule)

ABSC noted that Unit Coordinators have discretion to permit variations from prescribed requirements for majors and course rules (Clause 21(b) of the General Rules; carry out actions associated with the termination of a placement for reasons beyond a student's control (Clause 17 of the work Integrated Learning Procedures); and approve the carry‐over of marks should a student re‐enrol in a unit (Clause 32 of the Assessment Procedures).

"The maximum periods for a special extension of time are as follows: (i) for all units (other than compulsory practical experience/practicum/praxis units) the latest date for submission is the last day of the teaching period immediately following the teaching period in which the student was enrolled in the unit; (ii) Where the special extension of time is for completion of compulsory practical experience/practicum/praxis, the latest date for submission is the last day of the third teaching period after the original enrolment (ie. twelve months after the end of the original teaching period). (Clause 24(g) , Assessment Procedures)

ABSC also noted the responsibilities of Unit and Course Coordinators, and of the relevant School, should a placement be terminated for reasons beyond a student's control (see Clause 17, Work Integrated Learning Procedures)

"Discretionary Powers of Course Coordinators … permit variation in exceptional circumstances, from the prescribed requirements for majors and course rules where it can be demonstrated that learning outcomes stipulated by the course or major can be achieved, and accreditation and Australian Qualification Framework requirements will be satisfied ...: (Clause 21(b), General Rules)






ABSC Action

"If a placement is terminated early for reasons beyond a student's control (eg. the placement provider or facilities provided are determined to be unsuitable): (a) no failed grade will be recorded; (b) the Unit or Course Coordinator will arrange for the student to be assessed on the basis of the completed component of the placement and inform the student as soon as possible of any remaining requirements to be met in order to complete the placement requirement of their unit/course; and (c) the School will assist the student to find an alternative placement to enable them to complete the placement requirements of the unit and/or course." (Clause 17, Work Integrated Learning Procedures)

"Re‐enrolment in a Unit: (a) the practice of 'carrying forward' a student's marks in assessment tasks that a student passed in a previous enrolment in a unit is at the Unit Coordinator's discretion. If a Unit Coordinator allows this, advice to this effect must be included in the LMS. Students must apply to the Unit Coordinator for approval to carry forward such assessment tasks." (Clause 32, Assessment Procedures)

6.0 Extensions to assessment submission dates, and 'Specials'






ABSC Action

6.1 Students are made aware of provisions for extensions to assessment submissions, Special Extensisons of Time (SET) for assessment items, and the ability to apply for Special Consideration of their assessment items on the basis of COVID‐19 related issues

Assessment Procedures A University‐wide approach to requests for extensions may impact upon the authority provided at Clause 24 of the Assessment Procedures. Clause 24 provides authority for the Head of School to exercise discretion to offer special assessment options to a student, and to grant a special assessment other than that required by the student. Under Clause 19 (d) the Head of School has authority to make variations to Assessment Task information, including due dates and advice about granting of extensions. || Detailed information about the type of special assessment options available is provided in the Procedures, however detailed requirements for operationalising and actioning is not available in University‐wide documentation. || The Procedures provide for Schools to have separate policies regarding extensions contained within discrete and separate 'Late Assessment Policies' (Clause 22(e) of the Procedures). This is in accordance with Clause 2 of the Procedures that "acknowledge that the types and volume of Assessment used throughout the University are diverse and vary according to the academic discipline." 'Late Assessment Policies' are located on individual School websites. Note that Clause 30(b) also authorises School Boards of Examiners meetings to authorise Chairs of those meetings to validate late changes to results or special assessment applications.

ABSC (15 April) relied on Clause 56 of the General Rules approved the following until 19 June • Extensions automatically provided for 14 calendar days upon application being made upon request to Unit Coordinator (NB discrepancy in implementation?). Changes to supporting documentation required: No formal evidence required with application. • Maximum period for all other extensions increased to a maximum of 28 calendar days* (unless Faculties alreadyhave longer periods in place i.e. 28 days or the maximum in School policies, whichever is the longer (latter not included in information to students ‐ discrepancy in implementation?). Changes to supporting documentation required: Must be accompanied by a statement explaining how their study has been impacted by COVID‐19. • Special Consideration is available to all students that supply a statement explaining how their study has been impacted by COVID‐19. Note change to supporting documentation required. • Special Extension of Time is available to all students that supply a statement explaining how their study has been impacted by COVID‐19. Noteh d

To provide a university‐wide consistent approach for the facilitation of grants of extensions and special assssment for students, acknowledging the disruption to students' lives as a result COVID‐19, and a more appropriate process for applications, given that the usual requirements to provide statutory declarations and similar evidence are difficult if not impossible in the circumstances.

Administrative Grades including SET are described at Clause 35 of the Procedures. Grades indicate administrative actions that are separate from academic assessment.

ABSC noted that a University‐wide approach to requests for extensions based on an agreed set of principles is currently being developed. This may impact upon the authority provided at Clause 24 of the Assessment Procedures.

Flagging requests made for special consideration of assessments on the basis of COVID‐19 related issues, allows for cases to be flagged for expedition at the School level, and flagging will also provide the University with de‐identified, numerical data for reporting the ongoing impact of COVID‐19 and its related issues upon the student community.

Authority for the Head of School to exercise discretion to offer special assessment options to a student, and to grant a special assessment other than that required by the student, is provided in detail, at Clause 24 of the Procedures.

Current information re short‐term extensions is located on individual School websites. Applications for SET and Special Consideration are made online via uploaded forms provided at UNE webpages.

In addition to the policies outlined in the table above, policies to support and assist with the implementation of responses to transition on campus students to online delivery, are as follows:






ABSC Action

Academic Quality Assurance Rule

Unit Approval Procedures

Please also refer to the "Associated Information" tab at each policy document, for further support and information to assist with the implementation of responses. All policies are published at the UNE Policies webpage (www.une.edu.au/policies).

Course Approval RuleCourse Coordinator PolicyCourse Coordinator ProceduresOnline Learning Resources RuleQuality Assurance Procedures for Courses and Units (Coursework)

Teaching and Learning Expectations for Staff and Students




6. MEETING FINALISATION

6.1. * Next Meeting and Close

The Council Retreat is scheduled to beheld on Friday 12 June 2020.The next Special Council Meeting isscheduled for Thursday 25 June 2020 andthe next regular Council Meeting will beheld on Friday 31 July 2020.Presented by James Harris

Documents

5. BUSINESS AS USUAL REPORTS...2020/05/22 · 5.3. * Chair Academic Board Report #20100 Council is asked to: 1) APPROVE the 2022 Principal Dates, and 2) NOTE the Chair of Academic