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5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

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Page 1: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

DR policies

Practical Digital Content Management from Digital

Libraries & Archives Perspective

Page 2: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

DR policies

1. Submission & withdrawal policy2. Metadata policy3. Preservation policy

Example policy: Institutional Repository (KNUSTSpace) Policy, Asamoah-Hassan HR., Corletey R., Lamptey R.http://archive.knust.edu.gh/downloads/49/49054.pdf

Page 3: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Submission policy

Includes these elements: who can submit Is content self-archived or

mediated Define metadata guidelines

submitted items must meet What content type will you accept Will you track versions

Page 4: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Examples of contributors

Student Researchers Teachers Admin staff Academic support staff

Page 5: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Examples of content types

Pre prints/post prints Published articles Conference papers/posters Book reviews Teaching materials Primary research and datasets Student's assignments/projects Multimedia and image materials Thesis and dissertations

Page 6: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Withdrawal

In the case where you need to withdraw an item, establish clear rules.

Some basic issues that will lead the withdraw of content are:– Content originality becomes doubtful;– Content found to have been plagiarised;– Content is false; – Proof of copyright infringement  is clear;– The author/copyright holder requests it.  

Page 7: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Withdrawal Issues

Withdraw from public view but not delete it  Put a note like “removed from view at “Library’s

discretion” or “author’s request” or “legal order” or “Institution’s discretion” in its place.

In some cases, the metadata will remain visible but cannot be searched.

The withdrawn item will be kept as a historical record in the IR in perpetuity, its identifier/ URL will be retained indefinitely and the URL will continue to point to the 'tombstone' citation, to avoid broken links and to retain the item’s history.

Page 8: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Metadata policy

Include: Which standard(s) you are using Who can access the metadata Is it free of charge Can it be re-used, is prior permission

required and under what circumstances

Is the metadata harvestable

Page 9: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Preservation policy

Include description of practices, for example Ensure continued readability and

accessibility. It may not be possible to guarantee the readability of some unusual file format

There will be regular backs up its files according to current best practice.

Items are not normally removed from the IR. Items are allocated a checksum to facilitate

the detection of alterations

Page 10: 5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective

5-7 November 2014

Preservation policy

Additionally, include elements such as: preferred file formats required metadata migration practices emulation practices storage