5-7 November 2014 DR policies Practical Digital Content Management from Digital Libraries & Archives Perspective
5-7 November 2014 DR policies 1.Submission & withdrawal policy 2.Metadata policy 3.Preservation policy Example policy: Institutional Repository (KNUSTSpace) Policy, Asamoah-Hassan HR., Corletey R., Lamptey R. http://archive.knust.edu.gh/downloads/49/49054.pdf
5-7 November 2014 Submission policy Includes these elements: who can submit Is content self-archived or mediated Define metadata guidelines submitted items must meet What content type will you accept Will you track versions
5-7 November 2014 Examples of contributors Student Researchers Teachers Admin staff Academic support staff
5-7 November 2014 Examples of content types Pre prints/post prints Published articles Conference papers/posters Book reviews Teaching materials Primary research and datasets Student's assignments/projects Multimedia and image materials Thesis and dissertations
5-7 November 2014 Withdrawal In the case where you need to withdraw an item, establish clear rules. Some basic issues that will lead the withdraw of content are: Content originality becomes doubtful; Content found to have been plagiarised; Content is false; Proof of copyright infringement is clear; The author/copyright holder requests it.
5-7 November 2014 Withdrawal Issues Withdraw from public view but not delete it Put a note like removed from view at Librarys discretion or authors request or legal order or Institutions discretion in its place. In some cases, the metadata will remain visible but cannot be searched. The withdrawn item will be kept as a historical record in the IR in perpetuity, its identifier/ URL will be retained indefinitely and the URL will continue to point to the 'tombstone' citation, to avoid broken links and to retain the items history.
5-7 November 2014 Metadata policy Include: Which standard(s) you are using Who can access the metadata Is it free of charge Can it be re-used, is prior permission required and under what circumstances Is the metadata harvestable
5-7 November 2014 Preservation policy Include description of practices, for example Ensure continued readability and accessibility. It may not be possible to guarantee the readability of some unusual file format There will be regular backs up its files according to current best practice. Items are not normally removed from the IR. Items are allocated a checksum to facilitate the detection of alterations
5-7 November 2014 Preservation policy Additionally, include elements such as: preferred file formats required metadata migration practices emulation practices storage